how to make a powerpoint presentation into a handout

Create or change a presentation’s handout

You can use the Handout Master tab to edit the appearance of presentation handouts, including the layout, headers and footers, and background. Changes made to the handout master appear on all pages of the printed handout.

To see the handout options, click the View tab, and then click Handout Master in the Master Views group.

Shows View Handout master in PowerPoint

This opens the Handout Master view.

Shows the handout master ribbon in PowerPoint

Change the layout

In the Page Setup group, you can specify the number and layout of slides to print on each page, change the orientation of handouts, and set the slide size. You can use settings on all three menus— Handout Orientation , Slide Size , and Slides Per Page —to customize your layout exactly how you want it.

Page Setup group

Set the slides per page

Click Slides Per Page .

Slides Per Page options

Choose a layout option from the thumbnail images.

Tip:  The 3 Slides option includes lines that your audience can use to take notes.

Set the orientation

Click Handout Orientation , and then choose Portrait or Landscape .

Handout Orientation menu

Set the slide size

Click Slide Size , and then choose one of the options.

how to make a powerpoint presentation into a handout

When PowerPoint is unable to automatically scale your content, it will prompt you with a message. Select Maximize to increase the size of your slide content when you are scaling to a larger slide size. (Choosing this option could result in your content not fitting on the slide. ) Select Ensure Fit to decrease the size of your content. (This could make your content appear smaller, but you’ll be able to see all content on your slide.)

Slide size scaling message

To set a custom size, including width, height, slide numbering, and orientation of slides and notes, click Custom Slide Size on the Slide Size menu.

To make sure your slides will print the way you want, preview your handouts before printing.

Change headers and footers

You can adjust headers and footers in the Placeholders group. By default, the placeholders appear in the top and bottom corners of the Handout Master page.

Shows the PowerPoint Handout Master

Click in a text placeholder (Header, Footer, Date, or Page Number) to make changes to it. You can do things like:

Edit or add content in the text placeholders : In addition to text changes, you can use commands on the Insert tab to add graphics or other content types.

Format text shape and appearance : Select the text and use the options on the Format tab to make changes.

Change text placeholders : Drag a text placeholder to move it, and use the text box sizing handles to change its size.

Turn placeholders on or off : Clear the check box of the placeholder (Header, Date, Footer, or Page Number) that you want to turn off.

Change the background

You can change the background of your handouts (but not the background of your slides) in the Background group. You can also quickly change the font for all for your handout text at once, and you can apply special borders and visual effects.

Background options

Colors : Choose a color theme for your handout background. You may have to click Background Styles and choose an option to see it applied.

Background Styles : Choose a style option from the list. The colors displayed depend on your choice in the Colors list.

Tip:  Click Format Background at the bottom of the Background Styles list to open the Format pane and choose from more background options, such as advanced fill settings, artistic effects, and color and image settings.

Fonts : Choose a font from the list to quickly apply it to all headers and footers.

Effects : Choose an effect from the list to apply a theme effects, with features including shadows, reflections, lines, fills, and more.

Preview your handouts

To preview the way your handout will look when printed:

Click File > Print .

Go to Settings > Full Page Slides , and then under Handouts , select the layout you want and look at the preview pane. Click the File tab again to return to your previous view.

For more information about working with PowerPoint handouts, see:

Work with handout masters

Print your handouts, notes, or slides

Create your own theme in PowerPoint

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Erin Wright Writing

Writing-Related Software Tutorials

How to Create Handouts in PowerPoint (Printable & Editable)

By Erin Wright

Empty seats in lecture hall with text overlay "How to Create Handouts in PowerPoint"

Quick Links:

How to Create Printable PowerPoint Handouts

How to create editable powerpoint handouts with microsoft word.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel .

The images below are from PowerPoint for Microsoft 365 and Word for Microsoft 365. These steps also apply to PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.

  • Select the File tab in the ribbon.

File tab in PowerPoint 365

  • Select Print in the Backstage view.

Print option in the Backstage view in PowerPoint 365

  • (Optional) If you don’t want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box.

Slides text box in the Print screen in the Backstage view of PowerPoint 365

  • Select the Full Page Slides menu.

Full Page Slides menu in the Print screen in the Backstage view of PowerPoint 365

  • Select an option from the Handout section in the menu. (You may need to use the scrollbar on the right side of the menu to see all the options shown here.)
  • One slide per page
  • Two slides per page
  • Three slides per page with lines for notes
  • Four horizontal slides per page
  • Six horizontal slides per page
  • Nine horizontal slides per page
  • Four vertical slides per page
  • Six vertical slides per page
  • Nine vertical slides per page

Handouts options in the Print screen in the Backstage view in PowerPoint 365

  • (Optional in PowerPoint for Microsoft 365 only) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.

"Print slide numbers on handouts" option in the Backstage view of PowerPoint 365

  • (Optional) Enter the number of copies into the Copies text box.

Copies text box in the Print screen in the Backstage view of PowerPoint 365

  • Select the Print button.

Print button in the Backstage view in PowerPoint 365

PowerPoint doesn’t provide a way to save the handout options you just chose. So, repeat these steps if you need to print additional handouts in the future.

Important Note: Some users may have difficulty exporting large PowerPoint files into Microsoft Word. If you encounter problems, please see the Microsoft Support website for two possible solutions .

  • Select the File tab in the ribbon (see figure 1).
  • Select Export in the Backstage view.

Export option in the Backstage view in PowerPoint 365

  • Select Create Handouts in the Export screen.

Create Handout option in the Export screen in the Backstage view in PowerPoint 365

  • Select the Create Handouts button.

Create Handout button in the Export screen in the Backstage view in PowerPoint 365

  • Select a page layout option from the Send to Microsoft Word dialog box. (The dialog box label may be abbreviated to “Send to Microsoft…”)
  • Note next to slides
  • Blank lines next to slides
  • Notes below slides
  • Blank lines below slides
  • Outline only (This option only pastes the text from your slides, not the slides themselves.)

Send to Microsoft Word dialog box in PowerPoint 365

  • Select the Paste or Paste link option. (These options won’t be available if you selected “Outline only” in step 5.)
  • Paste duplicates your slides and notes (if applicable) into a Word document.
  • Paste link duplicates your slides and notes (if applicable) into a Word document and creates a link between the files. Therefore, if you update your PowerPoint slides, the Word file will update also. (Unfortunately, the links don’t apply to PowerPoint notes.)

Paste and Paste link options in the Send to Microsoft Word dialog box in PowerPoint 365

  • Select the OK button.

OK button in the Send to Microsoft Word dialog box in PowerPoint 365

Your PowerPoint file will be pasted into a Word document. This process may take several moments if your PowerPoint file is large.

  • If Microsoft Word doesn’t open automatically, select the Word icon in the Windows taskbar.
  • Within Word, your slides and notes (if applicable) are placed in a table. Select the table selector to see the table rows and columns, which you can adjust or delete.

Table selector in Word 365

For more information about working with tables in Word, please see “ Three Ways to Insert Tables in Microsoft Word .”

How to Update the Link between Your PowerPoint Slides and Your Word Handouts

If you selected Paste Link in step 6 but don’t see updates in your Word handouts after updating the PowerPoint slides, right-click the slide in the Word file and then select Update Link from the shortcut menu.

Update Link in the shortcut Menu in Word 365

Continue to add content to your new Word file, and then save and print it as you normally would.

Related Resources

How to Save Shapes and Objects as Images in PowerPoint

How to Convert PDFs to PowerPoint Slides in Adobe Acrobat

How to Insert a Linked PowerPoint Slide in Microsoft Word

Updated November 02, 2021

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How to Create a Powerpoint Handout

Last Updated: March 19, 2023

This article was written by Vikas Agrawal and by wikiHow staff writer, Nicole Levine, MFA . Vikas Agrawal is a Visual Content Marketing Expert & Entrepreneur, as well as the Founder of Full Service Creative Agency Infobrandz. With over 10 years of experience, he specializes in designing visually engaging content, such as infographics, videos, and e-books. He’s an expert in Making content marketing strategies and has contributed to and been featured in many publications including Forbes, Entrepreneur.com, and INC.com. This article has been viewed 177,427 times.

If you're giving a PowerPoint presentation and want to provide your viewers with a printed version, you can create a handout page. A handout page is a printed version of your presentation that can help viewers follow along, take notes, and keep the information for their own record. Since you can place more than one slide on a single handout, printing handouts rather than the entire presentation can save you a lot of paper and printer ink. This wikiHow teaches you how to quickly print helpful PowerPoint handouts, as well as how to design a handout master that lets you save handout customizations for future printing.

Printing Handouts the Quick Way

Step 1 Open your presentation in PowerPoint.

  • Keep in mind that the more slides you print on one page, the smaller the text will be on each slide—if your slides are text-heavy, 6 slides per page should be your limit.
  • If you want to encourage viewers to take notes as they watch your presentation, try the "3 slide" option—this prints three slides per page with ruled areas for note-taking next to each slide.

Step 7 Click the Edit header and footer link to edit your header and footer (optional).

  • To add the date and time, check the box next to "Date and time" and choose whether to update the time automatically (based on time of printing) or leave it fixed (date of your choosing).
  • To add custom text to the top of each printed page, check the box next to "Header" and enter your text in the corresponding box.
  • To add text to the bottom of each page, check "Footer" and add text to the corresponding box.
  • If you make any changes in this window, click Apply to All to save your changes and return to the Print screen.

Step 8 Choose the rest of your printing options.

  • If you're printing multiple sets of handouts, make sure to select Collated from the menu if it isn't already selected. F

Step 9 Click Print to print your handouts.

Creating a Custom Handout Master

Step 1 Open your presentation in PowerPoint.

  • You should only use royalty free fonts if you don't have a license to use a font.

Step 8 Click the Colors menu to choose a color scheme.

  • It's not usually advised to print a background color on handouts—it uses a lot of ink. Try to keep the fancy colors to your actual presentation!

Step 9 Click Background Styles to choose a background color.

  • If you don't just want a basic background color, click the Background Styles menu again and select Format Background to expand the Format Background panel on the right. Here you can choose different background fills, such as images, textures, and gradients.

Step 10 Click Effects to choose an Effects theme.

  • For example, if you want to include an image on each printed handout page, click the Insert tab, select Pictures , choose your image and place it at the desired location.
  • If you want to include custom text at the top or bottom of your handouts, click Header & Footer on the Insert tab, check the box next to "Header" or "Footer" (or both!) and type your desired text. When you click Apply to All , the handout master's header and footer will update to your new preferences.

Step 12 View a preview of your handouts.

  • Now that you've customized your handout master, these settings will be in place when you're ready to print. To print, just go to File > Print , choose your printer and color options, and click Print .

Community Q&A

Community Answer

You Might Also Like

Add a Header in Powerpoint

  • ↑ https://support.microsoft.com/en-us/office/print-your-handouts-notes-or-slides-91c62c83-9032-497c-ab76-cae8f3e1a402
  • ↑ https://support.microsoft.com/en-us/office/create-or-change-a-presentation-s-handout-c86f1231-abfd-48de-8d76-807f668512d2

About This Article

Vikas Agrawal

1. Go to File > Print . 2. Select how many slides to print per page. 3. Click the Full Page Slides menu. 4. Select a layout from the "Handouts" section. 5. Click Edit header and footer to customize the header and footer. 6. Choose the reset of your printing preferences. 7. Click Print . Did this summary help you? Yes No

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How to Create a Quick & Easy PowerPoint Handout

5 second powerpoint handouts, instructions.

So… you’ve created an awesome presentation, you’ve practiced your delivery, and the presentation date is just around the corner. If the last thing on your checklist is to create a PowerPoint Presentation Handout , this post is for you! If you find yourself always scratching your head when it comes to creating handouts, bookmark this page right now. Trust us, you will be using it often.

How to create am amazing presentation handouts is one of the most frequently asked questions for the Presentation Geeks. Although Microsoft PowerPoint has an easy way to create a handout, many people make these so infrequently that it’s easy to forget what buttons to click and what options to select.

Before we jump into the 4 easy steps to create and print a PowerPoint handout , let’s talk about why a presenter might want to create a handout, what layout options are available for your slides, and finally, how many slides is optimal for your PowerPoint handouts.

Why would a presenter want to create a PowerPoint Handout?

Too much text.

When a presenter is given the opportunity to deliver a PowerPoint presentation, the time that they are awarded is valuable. The average attention span is only 17 minutes. This means that the presenter only has a limited amount of time to click through their slides and deliver their information before their audience loses interest . 17 minutes translates into a limited number of slides. The average presenter can deliver between 10 to 15 slides within this amount of time. Often, this limits the amount of text you can deliver and expect the audience to retain. In this case, a presenter might opt to print a handout that contains additional content so that the audience can take the handout and read through the additional text at a later date. Audiences like this approach because it allows them to focus on the presenter for a more engaging presentation.

Concepts versus Facts

If your presentation slides are filled with charts and data, it may be unrealistic to expect that the audience will retain this information. People generally remember concepts rather than facts. Audiences like when stories are included in presentations as they are often the most memorable parts of a presentation . Concepts are easy to understand because they don’t require additional context. One example of this is that your audience would sooner remember that a human foot contains many bones (concept) before they remember the number of bones in a human foot (it’s 26 just in case you were wondering). For a presentation that contains a number of facts, whether they are charts, tables, stats, or graphs, these are best included in PowerPoint handouts. It doesn’t mean that you can’t include a stat in your presentation, but you should follow them up in your handouts.

Educational Presentations

If you are delivering an educational presentation , you might want to include a handout that includes enough room for notes. Notes are an important way for people to recall information, and Microsoft PowerPoint includes layout options that contain notes. When printed, this may cause the slides on the handout to be smaller and a little tougher to view, and this should be considered when you select your text font size for your slides. The use of PowerPoint handouts in an educational presentation should strongly be considered when planning your presentation.

Microsoft PowerPoint offers multiple different layout options for your handouts. They include:

Additional options included adding speaker notes, or choosing an outline view to try to condense the PowerPoint slides.

Which Layout should I use for my PowerPoint Handout?

How do you know which layout option to select? it would depend on a few factors.

  • Is there a lot of text on your slides? If so, you might want to select 3 or fewer slides per page so that the audience can view each slide without having to squint.
  • are you slides full color? If your presentation is full of big beautiful pictures that span across the entire width of your slides, you may want to print 4 or more slides per page to avoid the additional expense when. it comes time to print.
  • If you are presenting an educational presentation, the experts at Presentation Geeks recommend choosing. the 3 per page layout to allow your audience room to take notes.

HOT TIP: If you want to go for more of a custom handout, print the first slide as a full-page, and print the remaining slides as multiple per page.

Enough background.. let's find out how to use microsoft powerpoint to create a handout., step 1 - file > print.

POwerPoint Handout INstructions SCreen Shot

To access the handout menu, click the File dropdown, and then use the Print option to begin creating your handout. This is the first step needed to create your presentation handout.

Step 2 - Click Show Details

POwerPoint Handout INstructions SCreen Shot

What makes creating a presentation handouts tricky for most people, is remembering to click the “Show Details” button. Click the Show Details button in. order to unlock a bunch of cool new options you can use, including creating handouts. When you don’t click this button it can seem as though the handout option isn’t available, but using these steps will help you make creating a handout simple and easy.

Step 3 - Layout > Slides

POwerPoint Handout INstructions SCreen Shot

The next step is to choose how many slides you would like on each page. We typically choose 3 slides per page allowing for room for notes, but as mentioned above, not all presentations require the audience to take notes. Click the dropdown menu to view all of the layout options. Using the preview on the left-hand side you may want to click through a few different options in order to find out slide size makes the text clear enough to read.

Step 4 - Save as PDF

PowerPoint Handout Instructions Screen Shot

The final step in your journey is to click the PDF button, and then select or click Save as PDF.

A Few Final Words

And that’s it! With a click here and there, you can use this article to create a PowerPoint Handout in 5 seconds. Hopefully, this helps you remember the steps required to create a handout the next time you have a big presentation coming up.

If you need a little help or require further customization, such as a personalized cover, full-page charts, or a customized infographic, please don’t hesitate to enquire about our Powerpoint Presentation services.

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How to Change a PowerPoint to a Handout Layout

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Change a Microsoft PowerPoint presentation to a handout so your audience can take notes and keep for reference. Before you type the PowerPoint slides, adjust the page setup to help you visualize the layout. If you wish to change a saved presentation, changing the page setup will rescale the content. PowerPoint also transfers the content to a Word document for you to customize with editing tools to create more readable handouts.

Adjust PowerPoint Slides to Paper Size

Launch PowerPoint to open a blank presentation window. If you have a saved file, navigate to and open your file.

Click the “Design” tab on the command ribbon.

Click the “Page Setup” button in the Page Setup group to open a dialog box.

Click the “Slides sized for” box to display a list of formats, including the “Letter Paper (8.5x11 in)” and “Ledger Paper (11.17 in)” layouts. Click your preferred slide size.

Type the number in the “Number slides from” box for printing on the first handout. This number is not the same as the number of prints.

Click the radio button for “Portrait” or “Landscape” for the “Slides” and “Notes, handouts & Outline” sections to set the orientation.

Click “OK.”

Convert PowerPoint to Word 2010

Click the “File” tab on the PowerPoint command ribbon to open the list of commands.

Click “Save & Send” to display the list of “File Types” on the large pane.

Click “Create Handouts” in the File Types section to bring up the “Create Handouts in Microsoft Word” pane to the right. The “Sent to Microsoft Word” dialog box opens with a list of page layouts.

Click the radio button for one of the five options in the "Page layout in Microsoft Word” section: “Notes next to slides,” “Blank lines next to slides,” “Notes below slides,” “Blank lines below slides” or “Outline only.”

Click “OK.” A Microsoft Word document opens with the content of the PowerPoint slides.

Edit the Word document to help make the text more readable on the handouts. For example, change the font size by typing the values in the Font Size box.

Save this Word document.

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Saving Slides as Handout in PowerPoint

By Steve McDonnell

Microsoft PowerPoint automatically creates a handout version of every presentation you develop in PowerPoint. The handout version contains from one to nine slides, arranged horizontally or vertically, on a single page. You can print this version for members of your audience to throw out and misplace after the presentation -- or you can give them a saved version of the handout by exporting the presentation in Handout format either as a PDF file or an XPS document.

Launch PowerPoint. Click "File" and "Open" to open your presentation. Locate the file in the selection box, click to highlight it, and then click "Open."

Click "View" and "Handout Master." Adjust the layout and formatting for your handouts as appropriate.

Click "File | Save & Send | Create PDF/XPS Document | Create PDF/XPS" to export and save your document as either an Adobe PDF file or a Microsoft XPS document.

Click the "Options..." button. In the Publish Options section of the screen, under the "Publish What" heading, click the selection and change "Slides" to "Handouts."

Select the remaining options such as the number of slides per page, slide order, framing and whether to include hidden slides and comments. Click "OK" to save your selections.

Click "Publish" to export the presentation. Click the "Save as Type" box and select either "PDF" or "XPS" for the file format. Navigate to the folder on your hard drive where you want to save the file, enter a filename for the document and click "Save."

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Steve McDonnell's experience running businesses and launching companies complements his technical expertise in information, technology and human resources. He earned a degree in computer science from Dartmouth College, served on the WorldatWork editorial board, blogged for the Spotfire Business Intelligence blog and has published books and book chapters for International Human Resource Information Management and Westlaw.

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Handout Master in PowerPoint

Distributing handouts of slides is a great way to make sure your audience can read the material and refer to it later. The handout master allows you to customize how your presentation will look as a printed handout.

Open the Handout Master View

In Handout Master view you can choose design and layout options, format the background and text placeholders, modify headers and footers, and specify page setup options.

  • Click the View tab.

Handout Master

Like working with slide masters, any changes you make here will be reflected on every page of the handouts.

Edit the Handout Master

  • While in Handout Master view, select the handout placeholders you want to use.
  • Click Handout Orientation and select an option.
  • Click Slides per Page and select an option.

Use the tools on the Home and Insert tabs to change the size of the slide, add images, or format the text.

Handout Master

Print Handouts

Once you have your handouts the way you want them, you can go ahead and print them.

Handout Master

  • Click Full Page Slides .

The preview updates to show you how your handouts will look.

Handout Master

The handouts are sent to the printer.

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How to Create PowerPoint Slides Handouts

Last updated on September 15th, 2023

Slide handouts in PowerPoint is a printed version of your slides which can be printed in 2, 3, 6 or 9 slides per page. This is very handy if you need to carry with printed slides for reference or just to review something, verify and correct the slides, or give a copy to your audience at the same time that you save paper.

How to Create PowerPoint Slides Handouts

You can also customize the handouts with your company logo and it is possible to add the speaker notes to each printed slide, too.

How to create PowerPoint slides handouts

You can change the handout format accessing the handout formatting page that is like a Handout Template in PowerPoint .  This template contains the formatting information that is applied to your presentation. To access this information you need to click on View -> Master -> Handout Master.

Here you can configure the background style for your handout, the header, footer, date, page number, and even the colors used to decorate your slides.

Also you can switch between 2, 3, 6, 9 slides per page. To achieve this change just click on the Slides Per Page button and you will see a new popup menu. Here you can also change to print the Outline instead of slides. This is very practical if you need to revise the tree structure of your presentation.

Handouts showing 2 slides per page

Slide orientation can also be changed with the previous button. This is very convenient if you want to change to portrait or landscape. Please notice that this is different than the Handout orientation, which define if you want to use the paper in portrait or landscape but not the slide. You can play with both, slides orientation and handout orientation to save space in your paper.

One way to make an effective presentation is creating a one page handout that summarizes your key points. You can use handouts for this purpose.

It is important to note that Mandout Master elements are invisible until they are actually printed so you should print at least one to check the layout. When you print handout pages the slides will be formatted according to the Slide Master. If you want to try by your own you can download free PowerPoint templates and then try to create your own handout.

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how to make a powerpoint presentation into a handout

how to make a powerpoint presentation into a handout

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Quickly turn PowerPoint slides into Handouts in 5 easy steps

how to make a powerpoint presentation into a handout

If you are a TAE Student, you are likely to be encouraged or required to create visual aids and handouts. A common visual aid are PowerPoint slides. These PowerPoint slides can be quickly transformed into a handout.

Step 1. Prepare PowerPoint slides for the handout

Make a copy of your PowerPoint slides and remove slides that you do not want included in the handout. For example, you may have slides with quiz answers or administrivia that should be removed.

Step 2. Select ‘Print to PDF’

The handout shall be created as a PDF files. Go to the ‘Print’ function and select ‘Print to PDF’.

how to make a powerpoint presentation into a handout

Step 3. Open ‘Print Layout’

Use the drop-down menu to open ‘Print Layout’ options.

how to make a powerpoint presentation into a handout

Step 4. Select ‘Handout 3 Slides’

There is a range of handout layouts. Generally, I have found the 3 slides to each page as the most useful layout. This layout provides space for the learner to write their own notes relating to each slides.

how to make a powerpoint presentation into a handout

Step 5. ‘Print’ and save PDF file

Select ‘Print’ and then you will need to select the location where you want to save the PDF file. This PDF file can be sent to your learners electronically or printed on paper and given to your learners.

In conclusion

Creating a handout from your PowerPoint slides is quick and easy. If you are a TAE Student, this can save you time so that you can move onto other things.

There are some advanced features such as adding RTO details, copyright details, version number or other information to the handout. This is done from the ‘Handout Master’.

how to make a powerpoint presentation into a handout

What if you don’t have PowerPoint slides?

If you must create a handout and you don’t have PowerPoint slides, then you will need to develop a document. But this needs to be a topic for another article.

Other related articles that I have published are:

  • Finding, customising and using learning resources
  • Strategies to enhance the clarity and impact of training handouts .

Do you need help with your TAE studies?

Are you a doing the TAE40116 or TAE40122 Certificate IV in Training and Assessment , and are you struggling with your studies? Do you want help with your TAE studies?

how to make a powerpoint presentation into a handout

Ring Alan Maguire on 0493 065 396 to discuss.

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35+ years experience as a trainer, instructional designer, quality manager, project manager, program manager, RTO auditor, RTO manager and VET adviser. View all posts by Alan Maguire

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  • Creating a PDF handout from PowerPoint

These instructions will help you create a PDF handout from a Powerpoint presentation which can be uploaded for printing

UniPrint’s online ordering system will generally convert most PowerPoint files into a PDF for printing. However, we always recommend that you convert the files first and upload the PDFs that you have already checked.

To create the PDF go to your PowerPoint presentation, and select the File tab.

Select the File tab

Click on ‘Save As’.

Click on 'Save As'

In the drop down menu ‘Save as type’ select PDF (*.pdf).

‘Save as type’ select PDF

Before clicking ‘Save’, select the ‘Options’ button.

Click 'Save'

In the drop down menu under ‘Publish what:’ select Handouts.

You can choose to have a border on the slides by selecting ‘Frame slides’ (A).

You can also choose how many slides per page you would like (B).

Once you have made your selections, click OK.

Options panel

If you would like the pdf file to open automatically after it has been created, tick the box ‘Open file after publishing’ (C). You can then check that everything is as you expected it before uploading to print.

As the pdf will be printed, select the ‘Standard (publishing online and printing)’ option (D).

Click ‘Save’. This will then create a pdf handout from your Powerpoint slides which can then be uploaded to print via UniPrint’s online ordering system.

File save panel

If you have selected the ‘Slides per page’ option when creating the PDF, you do not need to select that option in the online ordering system workflow.

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Echosvoice

4 best practices for powerpoint handouts with send to word

by Echo Swinford | May 30, 2014 | Editing and Formatting , Handouts , PowerPoint 2013 , PPT 2002-2003 , PPT 2007 , PPT 2010 , Send to Word , Tutorials | 25 comments

PowerPoint handouts leave a lot to be desired. You can print slide thumbnails 3 per page. You can even print notes pages – which have one slide per page plus its notes. But if you want to print multiple slide thumbnails per page and include the speaker notes, you’re outta luck. Or are you?

This is where Send to Word comes in handy. Well, that’s what it used to be called back in the day – from PowerPoint 95 through PowerPoint 2003, that is. Nowadays the name – and the location – runs the gamut. In PowerPoint 2007, find it under Office Button | Publish | Create Handouts in Microsoft Office Word. In PowerPoint 2010 it’s File | Save and Send | Create Handouts. And in PowerPoint 2013 it’s File | Export | Create Handouts.

Regardless of what it’s called and where you find it, the feature itself hasn’t changed much – if at all – over the years. When you click Create Handouts, you’ll see this dialog:

pix1

It’s pretty straightforward, and the icons are fairly accurate – that is, the first one gives you multiple small thumbnails with speaker notes beside them, the second is the same but with blank lines, the third is one slide with speaker notes below, and the fourth is one slide with blank lines instead of notes. The last option exports an outline of the text which is included in placeholders . (Text in manual textboxes, diagrams, other objects, etc., is  not included in the outline.)

Below is a 2-page example of what the Notes next to slides option gives you in Word. You’ll get the slide number, a slide thumbnail and any speaker notes laid out in a table. You won’t see the table borders, though – I added them here so you can see the table structure more easily.

pix2

Now, the default option at the bottom of that Send to Word dialog is Paste. DO NOT USE THAT! The best best practice I can give you is to select Paste Link at the bottom of this dialog before initiating the Send to Word process.

pix3

Well, when you choose plain ol’ Paste, Word creates an embedded OLE object for each thumbnail. This causes your Word file size to be HUGE compared to the PowerPoint file. For example, I had a 3.3MB file with 20 slides, and I Sent to Word using Paste. The resulting Word document was nearly 19MB!

Using the same PowerPoint file and choosing Paste Link instead, the resulting Word file is only 9.6MB – half the size of the file created using plain ol’ Paste.

So, best practice #1: Use Paste Link

Paste vs Paste Link (heading)

If you selected Paste, you can right-click each slide thumbnail in Word and choose Open to open the slide and edit it inside PowerPoint, but at that point it’s a one-slide file that’s divorced from the original PowerPoint file. Changes will appear on the thumbnails in Word, but they will not appear in your original PowerPoint file.

Paste Link, on the other hand, creates linked slide thumbnails in the Word file. Double-click one (or right-click and choose Linked Slide Object | Edit Link), and it will open your original PowerPoint file.

pix4

Make changes in the PowerPoint file and save, and the thumbnail will update in Word. Or vice-versa – open the PowerPoint file, make changes and save. Then in Word, go to File | Edit Links to Files (or right-click a thumbnail, choose Linked Slide object | Links) to open the Edit Links dialog, where you can update the links. The linked slide thumbnail will reflect the changes you made in PowerPoint.

Let’s talk a minute about the edit links dialog in Word. Here’s what it looks like by default after using Paste Link with the Send to Word process.

pix5

I personally don’t leave my links set to Auto. When I do, Word has a tendency to hang whenever it decides it needs to check for any slide updates. At the very least, I suggest you select all items in the slide list (you can press Shift and click the first and last items to select all) and change the links from Automatic update to Manual update.

And to be completely honest, I generally go all the way and remove the links altogether by selecting all items and clicking the Break Link button.

Best practice #2: Break the links (or at least set them to manual update)

I break the links because I think Word’s more responsive when I do (although that could be my imagination, sure) – and because there’s really not much reason to keep the handout file linked to PowerPoint. This is because, even though Microsoft says the Send to Word feature lets you “automatically update slides in the handout when the presentation changes,” this is practically useless (and completely misleading).

pix6

  • It doesn’t recognize when slides have been reordered.
  • It doesn’t recognize if slides have been hidden.
  • It doesn’t recognize if slides have been deleted or added.
  • And it acts like speaker notes don’t exist – they’re not linked at all.

The only thing that updates if you make changes to the linked presentation is the content of slide thumbnails that are already there in the handout. That can be useful, sure, but I find it more problematic than not, so I break the links altogether and re-do the send if the presentation changes.

You might also notice that in the Edit Links dialog it says Link type: Microsoft PowerPoint 97-2003 Slide . See? I told you this feature hasn’t been updated in ages – and I promise you I’m working with a PPTX file created in PowerPoint 2010 for this exercise!

Best practice #3: Make your handout look better in Word

In Word, I usually resize the slide thumbnails and the column they’re housed in. I either resize or remove the slide number column. I add headers and footers to the Word pages, and sometimes I adjust the speaker notes.

If you’ve broken the links, you can resize a slide thumbnail in Word using the size options on the Picture tab and then run through the rest of the file selecting a thumbnail and hitting F4 to repeat the resize – so it takes just a couple of minutes to resize all the thumbnails, even on a large file. If you haven’t broken the links, you’re limited to dragging the corner of each and every thumbnail to resize it. (Much slower than hitting F4!)

Best practice #4: Think about the view

Oh, one other thing! Microsoft keeps breaking the ability to put your PowerPoint file into Grayscale (or Pure Black and White) View and send grayscale images to Word. Sometimes it works, sometimes it doesn’t. It works fine in PowerPoint 95, 97, 2000, 2007 and 2010: you get grayscale/black and white slide thumbnails. It does not work in PowerPoint 2002, 2003, 2007 or 2013: If you put your presentation into Grayscale View and Send to Word in these versions, you still get color slide thumbnails.

Yeah, I know I listed 2007 as both working and not working. As of January 2010, Send to Word in black and white did NOT work in PowerPoint 2007. But when I tested it today, it did. I suspect this was fixed in a service pack or hotfix or some such, but I don’t think it’s worth the time to track that down. If you’re smart, you’re not using PowerPoint 2007 any more anyway! (I have SP3 for Office 2007 installed, for what it’s worth.)

And finally, you must be in Normal (editing) View to Send to Word. PowerPoint won’t send if you’re in Slide Sorter View.

25 Comments

Thanks, Echo! This is really helpful and I will definetly use these tips. Hope you are doing well!

Awesome! I learned something new – thanks Echo!

Fantastic. Thank you for communicating honestly and simply so I can understand. Cheers.

Can you explain how I can break links in Word? Got the handouts but I can’t figure out how to break the links in Word 2013. Thanks.

@Kim: to break links in Word 2013, right-click the slide thumbnail in the document and choose Links. This opens the Links dialog, where you can break all the links at once.

Outside of a macro, is there any way to resize all at once PowerPoint slides imported into Word. I’m using Office 2013. Thanks.

@Peter: Not that I’m aware, sorry.

I can’t get this to work, and have made multiple attempts. It only sends the first page of the PPT presentation to Word. How do I get the entire thing copied into Word?

@Paula: I don’t know — hard to say without knowing more about your setup, version of PPT and Word, etc. Maybe try making a copy of your presentation and delete the slide it chokes on to see if that allows PPT to send the entire file to Word. If so, then you’ll need to recreate that slide.

If that doesn’t do it, then you’ll want to ask your question in the PowerPoint forums at answers.microsoft.com: http://answers.microsoft.com/en-us/office/forum/powerpoint?tab=Threads

Thank you, very helpful.

Thank you this is very helpful. I have re-sized the slide thumbnails. Is there a way to edit the blank lines? I want to make them a bit longer.

@Anissy: Sure. The blank lines are just underlines in Word. You should be able to adjust the tabs (or add spaces) to extend them.

Extremely helpful article…just what I needed to make “magic” happen!

I thought the article was excellent. Thank you

I want to create handouts in Word but NOT to include hidden slides. is this possible d’ya know

Glad you guys are finding this article helpful. Malcolm, to not include hidden slides, you’d have to delete them, either in PPT before sending or in Word after sending. (But they won’t be indicated as hidden slides in Word.) This is one of the shortcomings of the Send to Word feature.

I had no idea this was even possible. You’ve just saved my bacon, thanks!

Very helpful. Thank you.

I find that when I ‘Publish’ handouts in MS Word that hidden slides are also ‘published’ . Do you know of an easy way to prevent this.

Hi, Malcolm — unfortunately, there’s no easy way to prevent this. You could create a copy of the file and delete the hidden slides, then send that to Word.

Your article is very helpful – thanks for providing these tips.

I have images and tables in my presentation that will show up on the screen when I “create handouts” but they don’t print out in the WORD document. Do you know of a work around?

Images, tables and charts *should* show up when you send to Word. You might try copying that slide (or creating a copy of the deck and deleting all but that slide) and then sending it to Word. Then cut/paste the thumbnail into the main document.

Another thing to try is to copy the object and Paste Special as PNG. I’d definitely do that on a copy of the file, not the original, because you won’t be able to edit the tables and charts once you do this.

I know all of those are a hassle, but I can’t think of any other things to try.

Echo – you certainly seem to know your way around PPT and Word! Here’s another challenge for you.

I’ve been trying to output some PPT decks to Handouts (3-up; with notes) – something I have done successfully dozens of times. Now suddenly, I’m finding the Word doc begins building, then the whole processes crashes (say, 35 slides into a 100-slide deck) with an error pop-up in PPT saying “PowerPoint could write to Word.” That’s it. End of the line. Have tried breaking the deck down into smaller pieces; backwards-saving into PPT 1997-2003 format, etc. What’s going on here – any ideas? (Currently working in Windows 10/Office 365).

Thanks in advance for any ideas!

I am trying to print this article off and it got all garbled up. I tried copying and pasting it into Word 2010 with no luck. any ideas?

Echo…Do you know how to do the export into Word and end up with 2 slides on a page and speaker notes on a separate page? This way when put in a binder and opened up flat, slides page would be on one side and notes on the other (facing) side.

Do you know how to change multiple slide sizes at the same time? I haven’t had any luck changing the pasted slides.

@Dave Stephens re exporting to Word and getting 2 slides / page and notes on the opposite page: Sorry, I don’t know of any way to do that easily. I think you’d have to manually move things around in Word to get that to work.

@Gabriel re changing multiple slide sizes at the same time: I think you mean the slide thumbnails in Word, right? I don’t think you can size multiple thumbnails at the same time. What I do is size one, then select the next and hit F4 (which repeats the previous action) all the way through. It’s a hassle, but it’s sure easier for me than trying to write a macro to do it! 🙂

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Presentation Guru

Presentation Guru

How to produce booklet handouts that complement your presentation.

how to make a powerpoint presentation into a handout

Handouts are a hotly debated topic in the presentation world. What kind to give out, what you should include in them, when to distribute them, and even if you should have them at all are all major points of discussion. While the catchall answer to these questions is “it depends on the nature and subject of your presentation”, that doesn’t provide you with much guidance when planning your handout.

Not only will I make the case for handouts in your presentation, but I’ll also argue for a specific type of handouts. Booklets are underused as presentation handouts, but they can have a significant impact on your audience. I’ll explain why and then provide tips on producing the perfect booklet handouts to complement your presentation.

Why Include Handouts in Your Presentation?

Before tackling printed booklet handouts specifically, let’s understand why handouts are key to engaging your audience.

Handouts make it more memorable

Chances are, your audience won’t remember the details of your presentation a year later. With a handout, they have all the important information you covered as well as a reminder of you or your brand.

Reinforce key thoughts and ideas from your presentation

Your slide deck is one way to visualise the information you’re presenting, your handout is a second way. Take this extra opportunity to emphasise your main points and provide your info in another compelling format.

Handouts are useful marketing material

If you’re presenting on behalf of your company or brand, think of your handouts as marketing material. They’re informative, yes, but they’re also a chance to express your core messaging and make it stick.

Indeed, handouts are a necessity for an engaging – and memorable – presentation. And the specific type of material that can make the most impact is a booklet.

Why should brands use booklets handouts?

Booklets are versatile.

Booklets are used everywhere, across industries. Retailers use booklets for their catalogues, tech companies use booklets to explain their complex services, and travel companies use booklets to show off their vacation packages. You can adapt booklets easily for your needs because they come in such a wide variety.

Booklets allow for more information

Flyers and brochures can only contain so much info. With booklets, you can include all the pertinent points from your presentation without sacrificing on design.

People read high-quality booklets

Booklets that are printed on quality paper with a clean design are perceived as more authoritative. When you hand out a booklet at an event or presentation, it makes a bigger impression than a flyer or card. People are likely to at least flip through your booklet, if not read it in more detail.

Tips for Producing Good Booklet Handouts

Now that you understand why booklet handouts are so efficient, we can discuss how to produce the best booklet for your presentation.

Add Supplemental Information

Booklets are the perfect way to add supporting information to your presentation. Any visual data that you didn’t put in your slide deck or any extra points that didn’t make it into your presentation should go into your handout. With additional material, audience members feel like they’ve received value from your booklet handout.

Synchronise the Design

Make the design of your slides harmonious with your booklet design. Ideally, this would incorporate some of your branding, like colours, logos, etc. If the presentation design differs from your booklet handout, your listeners won’t connect the two and may have difficulty remembering your presentation.

Make It a Standalone Document

While your slide deck and handout should resemble each other in design, your booklet should also function as a standalone document. Create it in such a way that people who didn’t attend your talk will still have all the information from reading the booklet.

Use a Professional Quality

Print your booklet on high-quality paper and in colour. Whether you choose matte or glossy finish will depend on your specific branding, but the safest bet for professional presentations is usually matte. It might cost a bit extra to produce your printed booklets, but the impression they leave with your audience and the potential for higher engagement is worth the expense.

Add a List of Resources

Since booklets provide ample space, take the time to gather a list of resources or references. People who read your booklet in detail are interested in learning as much as they can about your brand, services, or industry, so give them the information they’re looking for.

How a Booklet Handout is Useful to Your Audience

I discussed why booklet handouts are important and how to create them. Now, here are a couple of examples illustrating how to effectively use booklets for your presentation.

Presentation Workbooks

A booklet isn’t limited to glossy magazines and catalogues. One creative way to use a booklet is to make it a workbook with fill-in-the-blanks. The public speaker and self-help guru Tony Robbins – who came under controversy last year – sometimes uses the workbook approach in his talks. He asks audience members to fill in the missing information during the presentation, pausing to give them time to write things down.

The key to the workbook booklet is giving the audience time to take notes. If you continue to speak and expect them to write, it defeats the purpose of engaging their attention more fully. Bound workbooks are also great reminders of your talk for your audience members to hold on to.

Professional Event Booklets

Printed booklets work well as handouts at tradeshows or exhibition events too. You may not be a keynote speaker delivering a formal talk to a seated audience, but that doesn’t mean you won’t have engagement with listeners.

Our e-commerce printing company Mixam used booklets to our advantage at our conference booth. After giving small demonstrations to and speaking with people who stopped by, we gave out our printed booklets, among other materials. The booklets were by far the most effective handouts, being packed with info and able to answer follow-up questions people would have later.

These are just two examples of how booklets have a big impact on your presentation audience. Like I mentioned before, there are many ways to produce and hand out booklets that make them essential to any good presentation.

Final Thoughts on Booklet Handouts

Handouts are essential for an engaging presentation. When done right, they can hold audience attention and help listeners remember your speech afterwards. Printed booklets are one of the best formats for handouts. They can contain a wealth of information and their higher quality can make your brand stand out. For your next presentation, consider taking the time to design and produce booklets. It might well be worth it.

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How can I save PowerPoint handouts to Word or save them as PDFs?

Save powerpoint handouts to word  .

  • With your presentation open, click File then Export .  
  • Under Export , click Create Handout .  

Create handouts in Microsoft Word

  • Choose a Page layout (Notes next to slides etc.).  

Page layout

  • Your presentation will open as a Microsoft Word document in a new window .  
  • Save your new document as a Word Document or PDF.  

Save PowerPoint handouts as PDFs  

  • Under Export , click Create PDF/XPS Document .  

PowerPoint Create PDF

  • Click OK to return to the Publish as PDF or XPS dialog box, then click Publish . Your presentation will open as a PDF document in a new window.
  • Technology (Help)
  • Last Updated Sep 30, 2022
  • Answered By Kerry Louvier

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Q. How do I save a PowerPoint file as a 3-slides-per-page PDF file?

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Answered By: Danielle Knowles Last Updated: Jul 24, 2018     Views: 172036

If you have PowerPoint 2010 or more recent, you can save your PowerPoint file as a PDF file with 3 slides per page and note lines to the right.

For PowerPoint 2016/2013 :

  • Open your PowerPoint and click on File .  

how to make a powerpoint presentation into a handout

  • Click on OK .  
  • Make sure the File name is the way you want it and select the location where you want to save the PDF file.  
  • Check the box for Open file after publishing if you want to view the finished PDF file immediately after it's created.  
  • Click Publish . That's it!

For PowerPoint 2010 , you will first need to download and install a free PDF maker such as CutePDF Writer . (Note: this isn't needed if you have Adobe Acrobat Pro installed on your computer.)

  • Open your PowerPoint and click on File , then select Print .  

how to make a powerpoint presentation into a handout

  • Under Settings , choose 3 slides under Handouts. On this same dropdown menu, you may wish to check the box for Frame Slides to add a thin border around your slides. Checking the box for Scale to Fit Paper will make the slides as big as possible.  
  • Click the square Print "button" at the top of the page.  
  • On the Save As pop-up box, choose the location where you would like to save your new PDF file, then click Save .  
  • Go to your new file and open it to be sure it looks the way you wanted, and you're done!
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Comments and Suggestions (7)

  • can this be reversed? I mean, if I have a 2-slide pdf file, how can i save to to 1 slide powerpoint? by Karen on Jan 15, 2018
  • Admin reply: That’s a really good question, Karen, but for the most part, the answer is no, at least not without a lot of work that probably won’t end up being worth it. The reason is that the PDF file doesn’t retain all the formatting and positioning information that was stored in the original PowerPoint, so you might be able get the slides into PowerPoint, but it won’t recognize layout elements, titles, textbody, etc., and some elements won’t be able to be edited. One helpful web site described it well: “If the PDF came from PowerPoint in the first place, why is it so hard to convert it back? • - Turning a PPT into a PDF is like turning meat, veggies, spices and water into stew. • - Turning the PDF back into a PPT is like turning the stew back into the original meat, veggies, spices and water." "…when you convert the PDF back to PPT, you'll get the text in the right place (usually) and correctly formatted (generally) but it'll be a plain text box, not real title text in a title text placeholder. The individual graphic shapes on the slides may have turned into a single bitmap image that can't be ungrouped for editing. This isn't the fault of the PDF to PowerPoint conversion; it's simply that the PDF, though it may look like the original, is NOT the original and doesn't contain the information needed to reconstruct the original.” (from http://www.pptfaq.com/FAQ00054_Import_PDF_content_into_PowerPoint.htm) This also means that when you import from a 2-slide per page PDF, it puts two “slides” on each PDF page because it’s treating them as text boxes, not individual slides. It takes a lot of duplicating pages, deleting elements, reformatting, etc., to even get the PowerPoint to sort of look right, and even then it doesn’t act right. Sorry! Hopefully sometime soon there will be an easy way to do this conversion. by Amy Campbell on Jan 15, 2018
  • This is the very best step by step explanation of All! Thank You So Much! by Kat on Dec 27, 2018
  • Great tutorials. It really helps to enhance my knowledge of PowerPoint. I would like to share a site where you can read more PowerPoint tutorials. It's https://www.slidegeeks.com/blog/ by Elisa Martin on Sep 12, 2019
  • nice brother well explained by MOH BEN on Nov 11, 2020
  • thank you!! although it's not letting me have the pages vertical! I wanted 3 pages per page and I tried with both horizontal option and vertical but both gave me horizontal. do you maybe have a solution? by neg on Dec 07, 2021
  • nice guide. check Ideslot by Taran on Apr 19, 2023

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How to Make a “Good” Presentation “Great”

  • Guy Kawasaki

how to make a powerpoint presentation into a handout

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

  • Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
  • Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
  • Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
  • Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

how to make a powerpoint presentation into a handout

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IMAGES

  1. How to Create a Powerpoint Handout (with Pictures)

    how to make a powerpoint presentation into a handout

  2. How to Create a Powerpoint Handout: 9 Steps (with Pictures)

    how to make a powerpoint presentation into a handout

  3. How to Create Handouts in PowerPoint (Printable & Editable)

    how to make a powerpoint presentation into a handout

  4. Quick & Easy PowerPoint Handouts

    how to make a powerpoint presentation into a handout

  5. How to Create a Powerpoint Handout (with Pictures)

    how to make a powerpoint presentation into a handout

  6. How to Create a Powerpoint Handout: 9 Steps (with Pictures)

    how to make a powerpoint presentation into a handout

VIDEO

  1. How to make PowerPoint presentation the easy way

  2. How to Convert your PowerPoint Presentation into a Video

  3. How to create a Presentation in PowerPoint

  4. How to Print PowerPoint Handouts with Notes

  5. How to create PowerPoint presentations using chatGPT

  6. How to use PowerPoint Handout Master

COMMENTS

  1. Create or change a presentation's handout

    Set the slides per page. Click Slides Per Page. Choose a layout option from the thumbnail images. Tip: The 3 Slides option includes lines that your audience can use to take notes. Set the orientation. Click Handout Orientation, and then choose Portrait or Landscape. Set the slide size. Click Slide Size, and then choose one of the options.

  2. How to Create Handouts in PowerPoint (Printable & Editable)

    How to Create Printable PowerPoint Handouts. Select the File tab in the ribbon. Figure 1. File tab. Select Print in the Backstage view. Figure 2. Print option. (Optional) If you don't want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box. Figure 3.

  3. How to Create a Powerpoint Handout (with Pictures)

    Choose how many slides to display on each handout. To do this, click the Slides Per Page menu in the upper-left area of the toolbar and select anywhere from 1 to 9 slides. The more slides you include on a page, the smaller the text will be on each slide. 5. Click Handout Orientation to choose an orientation.

  4. How to Create Handouts in PowerPoint (Printable & Editable)

    The first method lets you print the handouts directly from PowerPoint. The second method exports your handou... Learn two ways to create handouts in PowerPoint. The first method lets you print the ...

  5. Quick & Easy PowerPoint Handouts

    Step 2 - Click Show Details. What makes creating a presentation handouts tricky for most people, is remembering to click the "Show Details" button. Click the Show Details button in. order to unlock a bunch of cool new options you can use, including creating handouts. When you don't click this button it can seem as though the handout ...

  6. How to Change a PowerPoint to a Handout Layout

    3. Click "Create Handouts" in the File Types section to bring up the "Create Handouts in Microsoft Word" pane to the right. The "Sent to Microsoft Word" dialog box opens with a list of ...

  7. Saving Slides as Handout in PowerPoint

    Click the "Options..." button. In the Publish Options section of the screen, under the "Publish What" heading, click the selection and change "Slides" to "Handouts." Select the remaining options such as the number of slides per page, slide order, framing and whether to include hidden slides and comments. Click "OK" to save your selections.

  8. Handout Master in PowerPoint

    Click Handout Orientation and select an option. Click Slides per Page and select an option. Make any additional changes to the Handout Master. Use the tools on the Home and Insert tabs to change the size of the slide, add images, or format the text. Click the Close Master View button when you're done.

  9. How to create PowerPoint slides handouts

    To access this information you need to click on View -> Master -> Handout Master. Here you can configure the background style for your handout, the header, footer, date, page number, and even the colors used to decorate your slides. Also you can switch between 2, 3, 6, 9 slides per page. To achieve this change just click on the Slides Per Page ...

  10. Quickly turn PowerPoint slides into Handouts in 5 easy steps

    These PowerPoint slides can be quickly transformed into a handout. Step 1. Prepare PowerPoint slides for the handout. Make a copy of your PowerPoint slides and remove slides that you do not want included in the handout. For example, you may have slides with quiz answers or administrivia that should be removed. Step 2.

  11. How to create PDF handouts for PowerPoint Presentation

    How to create PDF handouts for PowerPoint PresentationKey Links: *****Sign up for Free Sneak Peek Into Mastery Program: -----...

  12. PowerPoint Handouts PDF back to PowerPoint Format

    Export Handouts to Word I have is a feature we can export all the slides into Word. However, I have to say that there is no official way to revert Handouts to .pptx format file in PowerPoint or other Office applications. I think the tools provided by HansV are quick good choice.

  13. Creating a PDF handout from PowerPoint

    To create the PDF go to your PowerPoint presentation, and select the File tab. Click on 'Save As'. In the drop down menu 'Save as type' select PDF (*.pdf). Before clicking 'Save', select the 'Options' button. In the drop down menu under 'Publish what:' select Handouts. You can choose to have a border on the slides by ...

  14. 4 best practices for powerpoint handouts with send to word

    Best practice #3: Make your handout look better in Word. In Word, I usually resize the slide thumbnails and the column they're housed in. I either resize or remove the slide number column. I add headers and footers to the Word pages, and sometimes I adjust the speaker notes.

  15. How to Produce Booklet Handouts That Complement Your Presentation

    Synchronise the Design. Make the design of your slides harmonious with your booklet design. Ideally, this would incorporate some of your branding, like colours, logos, etc. If the presentation design differs from your booklet handout, your listeners won't connect the two and may have difficulty remembering your presentation.

  16. How can I save PowerPoint handouts to Word or save them as PDFs?

    Save PowerPoint handouts as PDFs. With your presentation open, click File then Export. Under Export, click Create PDF/XPS Document. In the Options dialog box, use the Publish what drop-down menu under Publish Options to select the type of content for your PDF. If you want your PDF document to include one slide per page together with speaker's ...

  17. How do I save a PowerPoint file as a 3-slides-per-page PDF file

    Open your PowerPoint and click on File. Click on Export, choose Create PDF/XPS Document, then click on the box that says Create PDF/XPS. Make sure Save as type: says PDF (*.pdf), then click on Options... Under Publish options, change the Publish what: drop-down to Handouts, and then change Slides per page to 3.

  18. Turn PowerPoint Handouts into a PDF

    If you are giving a presentation and using PowerPoint you might want to create a PDF of your handouts, this can be more useful than printing them as is saves...

  19. How to Make a "Good" Presentation "Great"

    Summary. A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you're pitching an idea, reporting market research, or sharing ...

  20. How to use ChatGPT to create amazing presentations

    ChatGPT can be used in a number of different ways when creating PowerPoint presentations : ... and handouts. Idea ... Combine the text and visuals into your presentation software (e.g., PowerPoint ...

  21. Power Point Handouts size

    Replied on August 28, 2015. Report abuse. Back when the default slide size was a 4:3 proportion, the default 6 slides per page handout was OK. Now that the default presentation is 16:9, it would make more sense for Microsoft to change the default to 8 slides per page. But that option isn't even available.