how to make a powerpoint presentation into a handout

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How to Create a Powerpoint Handout

Last Updated: March 19, 2023

This article was written by Vikas Agrawal and by wikiHow staff writer, Nicole Levine, MFA . Vikas Agrawal is a Visual Content Marketing Expert & Entrepreneur, as well as the Founder of Full Service Creative Agency Infobrandz. With over 10 years of experience, he specializes in designing visually engaging content, such as infographics, videos, and e-books. He’s an expert in Making content marketing strategies and has contributed to and been featured in many publications including Forbes, Entrepreneur.com, and INC.com. This article has been viewed 176,708 times.

If you're giving a PowerPoint presentation and want to provide your viewers with a printed version, you can create a handout page. A handout page is a printed version of your presentation that can help viewers follow along, take notes, and keep the information for their own record. Since you can place more than one slide on a single handout, printing handouts rather than the entire presentation can save you a lot of paper and printer ink. This wikiHow teaches you how to quickly print helpful PowerPoint handouts, as well as how to design a handout master that lets you save handout customizations for future printing.

Printing Handouts the Quick Way

• Keep in mind that the more slides you print on one page, the smaller the text will be on each slide—if your slides are text-heavy, 6 slides per page should be your limit.
• If you want to encourage viewers to take notes as they watch your presentation, try the "3 slide" option—this prints three slides per page with ruled areas for note-taking next to each slide.

• To add the date and time, check the box next to "Date and time" and choose whether to update the time automatically (based on time of printing) or leave it fixed (date of your choosing).
• To add custom text to the top of each printed page, check the box next to "Header" and enter your text in the corresponding box.
• To add text to the bottom of each page, check "Footer" and add text to the corresponding box.
• If you make any changes in this window, click Apply to All to save your changes and return to the Print screen.

• If you're printing multiple sets of handouts, make sure to select Collated from the menu if it isn't already selected. F

Creating a Custom Handout Master

• You should only use royalty free fonts if you don't have a license to use a font.

• It's not usually advised to print a background color on handouts—it uses a lot of ink. Try to keep the fancy colors to your actual presentation!

• If you don't just want a basic background color, click the Background Styles menu again and select Format Background to expand the Format Background panel on the right. Here you can choose different background fills, such as images, textures, and gradients.

• For example, if you want to include an image on each printed handout page, click the Insert tab, select Pictures , choose your image and place it at the desired location.
• If you want to include custom text at the top or bottom of your handouts, click Header & Footer on the Insert tab, check the box next to "Header" or "Footer" (or both!) and type your desired text. When you click Apply to All , the handout master's header and footer will update to your new preferences.

• Now that you've customized your handout master, these settings will be in place when you're ready to print. To print, just go to File > Print , choose your printer and color options, and click Print .

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• ↑ https://support.microsoft.com/en-us/office/print-your-handouts-notes-or-slides-91c62c83-9032-497c-ab76-cae8f3e1a402
• ↑ https://support.microsoft.com/en-us/office/create-or-change-a-presentation-s-handout-c86f1231-abfd-48de-8d76-807f668512d2

About This Article

1. Go to File > Print . 2. Select how many slides to print per page. 3. Click the Full Page Slides menu. 4. Select a layout from the "Handouts" section. 5. Click Edit header and footer to customize the header and footer. 6. Choose the reset of your printing preferences. 7. Click Print . Did this summary help you? Yes No

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Blog > How to export & print handouts in PowerPoint

How to export & print handouts in PowerPoint

08.09.21   •  #powerpoint #tips.

PowerPoint allows you to easily create handouts to share with the audience after the presentation. You can also export your presentation with slides and notes to Word for further editing and formatting. You can find out how this all works and how you can print out the handouts at the end in this blog post.

Format & print handouts without notes

Format & print handouts with notes

If you want to make them available to the audience, you can easily print them out. All you have to do is select "Notes page" instead of "Full page slide" in the print settings.

Exporting and editing handouts in Word

When exporting a PowerPoint presentation to Word, a lot of memory is used. Therefore, this process can also take for a while. If you get the error message "PowerPoint could not write to Microsoft Word", try restarting your computer.

Share slides digitally with the audience

Printing handouts for every attendee is cumbersome and also not quite environmental friendly. A much better solution is using SlideLizard (a cool software for live audience interaction in PowerPoint) for your presentations. Attendees can join your talk with their smartphone (or Laptop) and see your slide live during the presentation . They can also browse previous slides and as well download the slides directly as a PDF (if you allow it). In addition, participants can take private notes on their own smartphones directly within SlideLizard. These notes remain linked to the slides and at the end of the presentation all participants receive their own notes via email. Moreover, attendees can mark the most important slides with a star to find them more easily later. Live polls & quizzes are also possible with SlideLizard. You can try SlideLizard for free today !

How do I create handouts in PowerPoint?

To create handouts in PowerPoint go to "Handout Master" in the "View" tab. You can format your handouts for all pages there.

How do I print handouts from PowerPoint?

To print your handouts you have to go to "Print" in the "File" tab. You can then choose how many slides you want per page under "Full page slides" in the "Handouts" group.

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About the author.

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

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Handouts in Powerpoint – Everything You Need to Know!

By: Author Shrot Katewa

When you go for a presentation, it is always a good feeling to have a Handout of it with you, that way it makes it easy to follow through with the presenter, even if you can’t see the screen properly.

To create handouts in PowerPoint, first, click on the “View” tab in the “Menu” ribbon. Then, click on the “Handouts Master”. Customize the handouts using the “Preview” option, and then click “Close Master View”. This will return to the normal view and the changes to your handouts will be saved.

However, this is just a quick summary on how to make handounts in PowerPoint. There are quite a few things you should know while creating handouts in PowerPoint. In this article, we shall cover all the nuances involved in creating PowerPoint handouts. So, let’s get started!

1. What are Handouts in PowerPoint and Why are They Used?

Microsoft PowerPoint slides can be printed or converted into a copy of “Handouts.” Handouts are either PDF, Word, or paper copies of a PowerPoint presentation that you can hand to the audience. 

They provide something substantial for your audience to take hand notes and to keep with themselves. Handouts can also be used for adding notes alongside each slide by the presenter.

2. How to Create Handouts in PowerPoint?

Creating handouts of a PowerPoint presentation can be helpful for both the presenter and the audience to keep track of all the slides. Besides, it allows the audience to review it even after the presentation is over. You can easily create handouts in Microsoft PowerPoint using the “Handout Master” feature.

2a. Using Handout Master on PC

On a Windows PC, you can create a PowerPoint handout. All you have to do is follow the 3 easy steps.

Step-1: Click on “Handout Master”

In the menu ribbon located at the top of the screen, click on the “View” tab. Then you have to click on the “Handout Master” option.

Step-2: Customize the handout

In the “Handout Master” view, you can preview the PowerPoint handout. The menu is divided into four main sections: “Page Setup” , “Placeholders” , “Edit Theme” and “Background” . You can use the options under each section to customize the handout according to your preference.

Step-3: Click on “Close Master View”

The final step is to click on the “Close Master View” button after customizing the handout. This will automatically save the handout and return it to “Normal View” where you can go back to editing the presentation slides.

2b. Using Handout Master in PowerPoint on Mac

To use the “Handout Master” in PowerPoint for creating handouts on Mac, follow the 3 quick steps.

Step-1: Click on “View”

In the menu bar at the top of the screen, click on the “View” tab. This will open the “View” menu right under the menu bar. Click on the “Handout Master” option in the “View” menu.

Step-2: Arrange the handout with the preferred settings

In the “Handout Master” view, you will find various options to customize the handout. Click on “Handout Orientation” to change the orientation of the handout.

You can also click on the “Slide Size” button to access the “Page Setup” dialog. You can also add or remove the “Header” , “Footer” , “Date and Time” and “Page Number” .

Step-3: Click on “Close Master”

The final step is to click on the “Close Master” option to save the preferred settings for the PowerPoint handout.

3. How to Create Multi-slide Handouts in PowerPoint?

Microsoft PowerPoint allows you to create handouts with one to nine slides per page. To create multi-slide handouts in PowerPoint, follow the 3 simple steps.

Step-1: Click on the “View” tab

The first step is to click on the “View” tab from the menu bar. In the “View” menu, click on the “Handout Master” option in the “Master Views” section.

Step-2: Click on the “Slides Per Page” option

In the “Handout Master” view, click on the “Slides Per Page” option which is in the “Page Setup” section. From the dropdown menu, click on your preferred number of slides for a single page.

Step-3: Click on the “Close Master View” option

Now all you have to do is click on the “Close Master View” option to save the multi-slide template for the handout. (shown in the image above)

4. How to Change Handout Orientation?

The handout orientation controls whether the PowerPoint handout will be in landscape or portrait mode. To change the handout orientation, follow the 3 simple steps.

Step-1: Click on the “Handout Master” option

The first step is to click on the “View” tab in the menu ribbon. Then click on the “Handout Master” option in the “Master Views” section.

Step-2: Click on “Handout Orientation”

The next step is to click on the “Handout Orientation” option which is the first option in the “Page Setup” section in the “Handout Master” view. This will open a dropdown menu. Click on “Portrait” for portrait orientation or click on the “Landscape” option for landscape orientation.

Step-3: Click on the “Close Master View” button

Now all you have to do is click on the “Close Master View” button to save the new orientation. The screen will return to “Normal View” (as shown in the image above)

5. How to Change Header and Footer of Handouts in PowerPoint?

Using the “Handout Master” in the PowerPoint presentation, you can change the header and the footer of the handouts. Follow the 5 easy steps.

The first step is to open the “Handout Master” view. You have to first click on the “View” tab in the menu ribbon. Then click on the “Handout Master” option in the “View” menu.

Step-2: Click on the “Header” and the “Footer” options /

In the “Handout Master” view, you can make both or either of the header and the footer disappear. To remove the header, click on the checked box beside the “Header” option in the “Placeholders” section of the toolbar.

Similarly, you can click on the checked box at the left side of the “Footer” option to make it disappear. To make them reappear, click on the unchecked box again and the checkmark will reappear.

Step-3: Click on the “Header” placeholder

To edit the header, click on the “Header” placeholder. It is located at the top left corner of the “Handout Master” . Then click on the “Home” tab in the menu ribbon. You can use the toolbar in the “Home” menu to edit the header of the handout.

Step-4: Click on the “Footer” placeholder

You can also edit the footer in a similar way. Click on the “Footer” placeholder located on the left side at the bottom of the “Handout Master” . Then click on the “Home” tab to access the editing toolbar. You can also drag the placeholder to resize or reposition it.

Step-5: Click on “Close Master View”

Now all you have to do is click on the “Close Master View” option in the “Handout Master” tab. This will save the edited changes of the header and the footer.

6. How to Change the Background of Handouts in PowerPoint?

Microsoft PowerPoint allows you to change the background of the handouts. This does not affect the background of the presentation slides. To change the background of the handouts, follow the 3 quick steps.

Click on the “View” tab in the menu ribbon at the top of the screen. Then click on the “Handout Master” in the “View” menu.

Step-2: Click on the tools in the “Background” section

In the “Handout Master” view, you can use the tools in the “Background” section to change the background of the handout. There are “Colors” , “Fonts” , and “Effects” options.

Click on “Background Styles” and then click on the “Format Background” option from the dropdown menu to customize the background.

To save the changes to the handout background, all you have to do is click on the “Close Master View” button at the top of the screen.

7. How to Preview Handouts in PowerPoint?

Using the “Print” option in Microsoft PowerPoint, you can preview the handouts. All you have to do is follow the 3 simple steps.

Step-1: Click on “File”

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, you have to click on the “ Print” option. Alternatively, you can press the “Ctrl+P” keys or the “Ctrl+Shift+F12” keys on your keyboard. This will open the “Print Preview” screen.

Step-2: Click on the “Print Layout” option

The next step is to click on the “Print Layout” option which is the second box under “Settings” . In the “Print Layout” menu, the default option is “Full Page Slides” . You have to instead click on the preferred handout layout from the “Handouts” section.

Step-3: Click on the “Next Page” arrow

Now you can see the handout preview of the current page. At the bottom of the screen under the preview, you can click on the “Previous Page” option which is the leftward-facing arrow to preview the previous pages.

Click on the “Next Page” option which is the rightward-facing arrow to preview the next pages of the handout. You can also use the “Zoom” option to zoom in or zoom out on the preview page.

8. How to Print Handouts in PowerPoint?

Microsoft PowerPoint allows you to print out handouts or save them as a PDF file. There are also multiple layouts available for printing handouts.

8a. How to Print Handouts in PowerPoint?

To print handouts in PowerPoint, follow the 4 easy steps.

Step-1: Click on the “File” tab

The first step is to click on the “File” tab on the left side of the menu bar. In the “File” menu, click on the “Print” option from the sidebar at the left side of the screen (shown in image below).

Step-2: Click on the “Full Page Slides” box

In the “Print Preview” screen, click on the “Full Page Slides” box under the “Settings” . It will open the “Print Layout” dropdown menu.

Step-3: Select the preferred handout layout

In the “Print Layout” menu, you will find 9 different options under the “Handouts” section. Click on your preferred handout layout. You can see a preview on the screen.

Step-4: Click on the “Print” button

In the “Printer” section, make sure that the correct printer device is connected to your computer. Now all you have to do is click on the “Print” button at the top of the screen.

8b. How to Print Handouts with Slide Number in PowerPoint?

You can easily print handouts with slide numbers in PowerPoint. All you have to do is follow the 4 simple steps.

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Print” option.

In the “Print Preview” screen, click on the “Print Layout” option which is the second box under the “Settings” section. In the “Print Layout” menu, select your preferred handout layout under the “Handouts” section.

Step-3: Click on “Print slide numbers on handouts”

The next step is to click on the “Print slide numbers on handouts” option in the “Print Layout” menu. You will see a checkmark appear on the left side of the option. In the preview screen, slide numbers will appear under each slide.

Step-4: Click on “Print”

Now all you have to do is click on the “Print” button located at the top of the screen to print the handouts with slide numbers in PowerPoint

8c. How to Print Handouts as PDF?

To save the handouts as a PDF file, follow the 4 quick steps.

Step-1: Click on the “Print” option

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Print” option from the sidebar at the left side of the screen in the “File” menu.

Step-2: Click on “Print Layout”

The next step is to click on the “Print Layout” option. It is the second box under the “Settings” section. In the “Print Layout” menu, select your preferred handout layout. There are nine different layouts available to choose from in the “Handouts” section.

Step-3: Click on the “Printer” box

Click on the “Printer” box to open a dropdown menu. Then click on the “Microsoft Print to PDF” option.

The last step is to click on the “Print” option. This will save the Microsoft PowerPoint handouts as a PDF document (as shown above).

9. How to Export Handouts to Word From PowerPoint?

In Microsoft PowerPoint, there is a feature that allows users to export handouts to Microsoft Word. Using this feature, you can edit the notes and rearrange the handout slides. To export handouts to Word from PowerPoint, follow the 3 simple steps.

In the open Microsoft PowerPoint presentation, click on the “File” tab from the menu ribbon. Then click on the “Export” option from the left sidebar in the “File” menu.

Step-2: Click on the “Create Handouts” option

The next step is to click on the “Create Handouts” option from the secondary sidebar in the “Export” screen. Then click on the “Create Handouts” button under the “Create Handouts in Microsoft Word” section. This will open a new dialog box.

Step-3: Select your preferred page layout

In the “Send to Microsoft Word” dialog box, click on your preferred layout under the “Page layout in Microsoft Word” option. Then click on the “Paste” option under the “Add slides to Microsoft document” section if you want to export the handout in its current state.

You can also click on the “Paste link” option if you want the exported handout to update when you update the PowerPoint. Finally, click on the “OK” button to export the handouts to Microsoft Word.

10. Difference Between Notes and Handouts in PowerPoint

The main difference between “Handouts” and “Notes” is that handouts are mostly designed for your audience while the notes are for you, the presenter. Notes usually contain the speaker notes and key points of a presentation. The handouts contain printed slides where the audience may add their own notes.

Credit to user18526052 on Freepik for the featured image of this article (further edited)

How to Create a Quick & Easy PowerPoint Handout

5 second powerpoint handouts, instructions.

So… you’ve created an awesome presentation, you’ve practiced your delivery, and the presentation date is just around the corner. If the last thing on your checklist is to create a PowerPoint Presentation Handout , this post is for you! If you find yourself always scratching your head when it comes to creating handouts, bookmark this page right now. Trust us, you will be using it often.

How to create am amazing presentation handouts is one of the most frequently asked questions for the Presentation Geeks. Although Microsoft PowerPoint has an easy way to create a handout, many people make these so infrequently that it’s easy to forget what buttons to click and what options to select.

Before we jump into the 4 easy steps to create and print a PowerPoint handout , let’s talk about why a presenter might want to create a handout, what layout options are available for your slides, and finally, how many slides is optimal for your PowerPoint handouts.

Why would a presenter want to create a PowerPoint Handout?

Too much text.

When a presenter is given the opportunity to deliver a PowerPoint presentation, the time that they are awarded is valuable. The average attention span is only 17 minutes. This means that the presenter only has a limited amount of time to click through their slides and deliver their information before their audience loses interest . 17 minutes translates into a limited number of slides. The average presenter can deliver between 10 to 15 slides within this amount of time. Often, this limits the amount of text you can deliver and expect the audience to retain. In this case, a presenter might opt to print a handout that contains additional content so that the audience can take the handout and read through the additional text at a later date. Audiences like this approach because it allows them to focus on the presenter for a more engaging presentation.

Concepts versus Facts

If your presentation slides are filled with charts and data, it may be unrealistic to expect that the audience will retain this information. People generally remember concepts rather than facts. Audiences like when stories are included in presentations as they are often the most memorable parts of a presentation . Concepts are easy to understand because they don’t require additional context. One example of this is that your audience would sooner remember that a human foot contains many bones (concept) before they remember the number of bones in a human foot (it’s 26 just in case you were wondering). For a presentation that contains a number of facts, whether they are charts, tables, stats, or graphs, these are best included in PowerPoint handouts. It doesn’t mean that you can’t include a stat in your presentation, but you should follow them up in your handouts.

Educational Presentations

If you are delivering an educational presentation , you might want to include a handout that includes enough room for notes. Notes are an important way for people to recall information, and Microsoft PowerPoint includes layout options that contain notes. When printed, this may cause the slides on the handout to be smaller and a little tougher to view, and this should be considered when you select your text font size for your slides. The use of PowerPoint handouts in an educational presentation should strongly be considered when planning your presentation.

Microsoft PowerPoint offers multiple different layout options for your handouts. They include:

Additional options included adding speaker notes, or choosing an outline view to try to condense the PowerPoint slides.

Which Layout should I use for my PowerPoint Handout?

How do you know which layout option to select? it would depend on a few factors.

• Is there a lot of text on your slides? If so, you might want to select 3 or fewer slides per page so that the audience can view each slide without having to squint.
• are you slides full color? If your presentation is full of big beautiful pictures that span across the entire width of your slides, you may want to print 4 or more slides per page to avoid the additional expense when. it comes time to print.
• If you are presenting an educational presentation, the experts at Presentation Geeks recommend choosing. the 3 per page layout to allow your audience room to take notes.

HOT TIP: If you want to go for more of a custom handout, print the first slide as a full-page, and print the remaining slides as multiple per page.

Enough background.. let's find out how to use microsoft powerpoint to create a handout., step 1 - file > print.

To access the handout menu, click the File dropdown, and then use the Print option to begin creating your handout. This is the first step needed to create your presentation handout.

Step 2 - Click Show Details

What makes creating a presentation handouts tricky for most people, is remembering to click the “Show Details” button. Click the Show Details button in. order to unlock a bunch of cool new options you can use, including creating handouts. When you don’t click this button it can seem as though the handout option isn’t available, but using these steps will help you make creating a handout simple and easy.

Step 3 - Layout > Slides

The next step is to choose how many slides you would like on each page. We typically choose 3 slides per page allowing for room for notes, but as mentioned above, not all presentations require the audience to take notes. Click the dropdown menu to view all of the layout options. Using the preview on the left-hand side you may want to click through a few different options in order to find out slide size makes the text clear enough to read.

Step 4 - Save as PDF

The final step in your journey is to click the PDF button, and then select or click Save as PDF.

A Few Final Words

And that’s it! With a click here and there, you can use this article to create a PowerPoint Handout in 5 seconds. Hopefully, this helps you remember the steps required to create a handout the next time you have a big presentation coming up.

If you need a little help or require further customization, such as a personalized cover, full-page charts, or a customized infographic, please don’t hesitate to enquire about our Powerpoint Presentation services.

Author:  Ryan

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How to Create and Format Handouts in PowerPoint

Need to create handouts for your next presentation? Here's how to do it in PowerPoint easily.

Handouts are a fantastic tool to use in conjunction with PowerPoint presentations. They offer an additional level of information and detail that slides alone simply cannot convey.

Fortunately, PowerPoint fully supports this feature, and you can easily create handouts for your presentations. You can customize the look and layout of the handout, include notes, and then print or export it to share with your audience during your presentation.

What Are Handouts in PowerPoint?

Handouts are essentially a condensed version of your PowerPoint presentation. They include the slides in your presentation and any additional notes that you omitted in the slides.

PowerPoint users often overlook the handouts feature. As these handouts are usually in print format and not digital, their potential often goes unnoticed. However, handouts can actually transform your presentation from a dull monologue to an interactive experience. Here are some benefits of using handouts in your presentations:

• Provide a more comprehensive view of the topic being presented.
• Serve as a helpful reference for the audience to refer back to after the presentation.
• Keep your audience engaged by offering a tangible document.
• Encourage the audience to pay attention and stay focused.
• Allow your audience to jot down important information and ideas as you present them.

Thankfully, PowerPoint recognizes the usefulness of handouts and makes working with them easy. You can customize PowerPoint handouts in the Handout Master view. PowerPoint handouts can include 1, 2, 3, 4, 6, or 9 slides per page, and you can even export them to Word.

If you're set on aceing the presentation, you can use PowerPoint Speaker Coach to improve your presentation skills .

You can create and format your PowerPoint handouts using the Handout Master view. This view is similar to Slide Master in PowerPoint and lets you format the fixed elements of your handouts.

• In the Master Views section, click Handout Master .
• Check whether you want to display the header, footer, date, or page numbers in the Placeholders section.
• Change the appearance to your liking.
• Once you're satisfied with everything, click Close Master View to return to your slides.

If you've enabled the header and footer for your handout, you can double-click them in the Handout Master view to input text into them.

You can also add images to your handout by dropping them in PowerPoint. Keep in mind that the text and images are fixed components, and they'll appear on every page of the handout.

How to Print Handouts in PowerPoint

You can print handouts for your presentation in PowerPoint from the Print menu. You'll have the option to change the handout's layout here too.

• Go to the File tab in PowerPoint.
• Select Print .
• Under Settings , click Full Page Slides .
• Select your desired layout under Handouts in the drop-down menu.
• Check the rest of the print settings and then click Print .

The printed handout will contain images of the slides with the formatting you set in the Handout Master view, but it won't include notes. If you wish to include your notes in the handout, consider exporting it to Word.

How to Export PowerPoint Handouts to Word

Another nifty option is to export your handouts to Word rather than directly print them from PowerPoint. This feature allows you to include notes in your handout, and it links the PowerPoint slides in the Word document.

To export handouts in PowerPoint, follow these steps:

• Choose Create Handouts from the options.

PowerPoint will now start exporting your presentation to Word. The process might take a while, depending on the size of your presentation. Once the handout has been exported, Word will automatically open and display it. You can then make any necessary edits, save it as a PDF, or print it.

Enhance Your Presentation With Handouts

Using handouts in conjunction with PowerPoint presentations can greatly enhance the effectiveness and impact of your presentation. They provide a tangible representation of the information being presented and can help keep the audience engaged and focused throughout the presentation.

You can easily customize the handouts in PowerPoint to meet your needs. From there, you can either print the handouts from PowerPoint or export them to Word for more flexibility and editing. Next time you're preparing a PowerPoint presentation, consider including a handout—your audience will thank you for it.

Home Blog Design How to Create the Perfect Handouts for a Presentation

How to Create the Perfect Handouts for a Presentation

As we presenters know, aiming for a flawless presentation experience involves not only top-notch presentation skills but also graphics, a well-thought-out presentation structure, and articulating both how to start a presentation and how to conclude a presentation. Yet, very little is said about presentation handouts and their role in large-scale meetings, or their value when securing business deals.

Seasoned presenters acknowledge the impact of a presentation handout, and today we’ll guide you in the process of creating these printed-format assets to make your presentation more memorable.

Table of Contents

What is a Presentation Handout?

The role of presentation handouts, why create handouts for large scale presentations, examples of effective handouts for presentations, how to create presentation handouts in powerpoint, how to create presentation handouts in google slides, best practices for presentation handouts, final words.

A presentation handout is a supplementary document provided to the audience by the presenter or the event’s organization during or before a presentation. The core purpose is to enhance the understanding and retention rate of the information shared or to provide contact points with the presenter via email, LinkedIn, website, or social media profiles.

Handouts in presentations allow attendees to follow along more easily, take notes on specific parts, and have a further reference – ideal in large corporation events. The talk may not fully cover information, like detailed metrics, supplementary graphs, etc.; thus, they can be featured inside the handout to provide additional background on the presentation topic. In short, think of handouts as deliverable presentation aids .

Picture yourself attending a series of presentations at a large-scale event, like a medical conference. How many research presentations can you retain in your head? 3-4 top, whereas perhaps you attended over 12 in the past 8 hours. Handouts for presentations simplify attendees’ efforts, as they have a palpable reference about the presentations they attended, who delivered the talk, the conference presentation slides , etc. 

Another interesting point of view for handouts is when we position ourselves in the shoes of an attendee with a physical impairment, like lessened hearing capacity. In this situation, we can picture a handout example, as the presenter integrates the audience, even those who cannot fully participate, by delivering information in a physical format.

When covering examples of handouts for presentations, we can position ourselves in generalistic situations as follows.

Helping people with physical impairments

Handouts don’t necessarily have to be printed in text format. Braille handouts can be used to assist people with low visual acuity to understand the missing gaps between the speech and the visuals shown in the slides. Electronic devices with screen readers can assist, as well as an audible format of the handout.

For people with hearing impairments, printed handouts summarizing the presentation’s key points are valid, but another creative method is to insert a QR code in PowerPoint and link to a PDF document with the transcript of the presentation, plus the slides. 

Illustrations and Diagrams

Think about hard-to-understand topics involving a series of charts or graphs to comprehend the disclosed information. Those same graphics can be given to the audience in the format of handouts, with callouts or visual aids that remind the attendees of the importance of those concepts.

Summarize Key Information

Suppose you attended a chef conference, where new technologies, methodologies, or recipes are shared in presentations. You can refer to the handouts for detailed instructions and focus on the training presentation in real time rather than taking notes.

Contact Data

Finally, we can consider a handout format for people who want to get in touch for business partnerships, academic collaborations, etc. Rather than delivering a business card, provide additional information about your work and deliver a handout.

Follow these steps to create handouts in PowerPoint.

Open your presentation in PowerPoint. Go to the View tab and find Handout Master .

You can customize the appearance of your handout by adding a header, date, logo, contact details, etc. This works exactly the same as Slide Master in PowerPoint , so all changes will be reflected on all pages in your handout.

Now, go to File > Export and select Create Handouts .

Click on the Create Handouts button, and you will be prompted with a context menu with the following options:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Blank lines below slides
• Outline only

Select the option you prefer. We highly recommend selecting Paste to add a tiny version of the slides to your new handouts document.

Once that’s done, a new Microsoft Word document will open with your presentation handouts, which can also be customized from Word.

For Google Slides, the instructions are much simpler. Select your desired presentation in Google Slides and go to File > Print Preview . All options for how to print slides in Google Slides are now available.

The option we’re interested in is the menu below the top bar that says 1 slide without notes .

Open that and select Handout , with the number of slides per page you prefer.

Then click on Print, and a new PDF document will be generated. Unlike PowerPoint, you have to edit everything beforehand or opt for a PDF editor like Adobe Acrobat.

Handouts should be concise. The idea is to summarize information, not to confuse the audience with an overwhelming amount of data. Although these recommendations are valid for all handouts created with PowerPoint templates and Google Slides, the same rules apply to handouts created in Graphic Design Software (Adobe Illustrator, Corel Draw, etc.), as it’s tempting to keep adding unnecessary data or complex illustration effects.

Sharing your handout before the presentation starts is advisable, as it’s the moment most attendees will gather and where the expectation about what the talk will be about is at its highest. In our experience, the audience tends to grow restless toward the last 5 minutes of your presentation, with some attendees leaving if they have to attend another conference with a very limited timeframe between both. Distributing a handout during the presentation is distracting and will negatively impact your presentation’s performance.

Finally, as you would do with poster presentations , focus on readability. Avoid using heavily contrasting colors or text that looks too small to read for the sake of adding more data. The handout is a tool to complement your presentation, not to summarize countless words.

Handouts for presentations are not an optional add-in. They are a vital element of effective academic and business presentations. By providing a clear structure to your handout or using digital mediums to help people with impairments, you are taking into account accessibility, one of the best practices you can engage early on in your path to becoming a professional presenter.

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How to Change a PowerPoint to a Handout Layout

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Change a Microsoft PowerPoint presentation to a handout so your audience can take notes and keep for reference. Before you type the PowerPoint slides, adjust the page setup to help you visualize the layout. If you wish to change a saved presentation, changing the page setup will rescale the content. PowerPoint also transfers the content to a Word document for you to customize with editing tools to create more readable handouts.

Adjust PowerPoint Slides to Paper Size

Launch PowerPoint to open a blank presentation window. If you have a saved file, navigate to and open your file.

Click the “Design” tab on the command ribbon.

Click the “Page Setup” button in the Page Setup group to open a dialog box.

Click the “Slides sized for” box to display a list of formats, including the “Letter Paper (8.5x11 in)” and “Ledger Paper (11.17 in)” layouts. Click your preferred slide size.

Type the number in the “Number slides from” box for printing on the first handout. This number is not the same as the number of prints.

Click the radio button for “Portrait” or “Landscape” for the “Slides” and “Notes, handouts & Outline” sections to set the orientation.

Click “OK.”

Convert PowerPoint to Word 2010

Click the “File” tab on the PowerPoint command ribbon to open the list of commands.

Click “Save & Send” to display the list of “File Types” on the large pane.

Click “Create Handouts” in the File Types section to bring up the “Create Handouts in Microsoft Word” pane to the right. The “Sent to Microsoft Word” dialog box opens with a list of page layouts.

Click the radio button for one of the five options in the "Page layout in Microsoft Word” section: “Notes next to slides,” “Blank lines next to slides,” “Notes below slides,” “Blank lines below slides” or “Outline only.”

Click “OK.” A Microsoft Word document opens with the content of the PowerPoint slides.

Edit the Word document to help make the text more readable on the handouts. For example, change the font size by typing the values in the Font Size box.

Save this Word document.

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How to Create the Perfect Presentation Handout

One of the most often overlooked parts of a presentation is the presentation handouts. So, in this post, we’ll give you a few examples of presentation handouts that you can create very easily and add impact to your speech or business meetings.

Good speakers and lecturers usually give presentation handouts to accompany their speeches. As a result, a great presentation handout can make your speech more memorable. It gives your audience the freedom to listen to your presentation instead of frantically taking notes.

The handouts you provide also help them remember the key points and highlights from your presentation, making your talk even more valuable. People are grateful for a good handout and will remember you (and the main points of your speech) long after the talk ended. Finally, your handout can be used as an exceptional marketing piece. If it is good enough, your audience members will both keep it and share it with others.

The Successful Speaker’s Guide to the How to Create the Perfect Presentation Handout.

The first rule of slide club is never handout your slides to slide club..

This has always been a hard and fast rule in my business presentation classes. But I have to admit, in recent years, I’ve changed my tune slightly here. When I first started teaching presentation classes, PowerPoint was still in its infancy. And the slideshows that people were creating were really awful. Folks would just create a never-ending series of bullet points on a never-ending slide deck. Since most presentations covered way too much content, it was impossible for the audience to retain most of it. In order to prevent information overload, presenters started printing off their slides and distributing the printed slide deck to their audience as a handout. As a result, the presenter ends up with a bad presentation accompanied by a bad handout.

However, if you get creative with your slides, you can actually use a printout of your slide deck to make your presentation more interactive (more on this later). The main point here is if you have a ton of content in your presentation, stuffing that content onto your slides and then just printing out your slides is not a good idea.

I sometimes make this point in class by starting to deliver a data-heavy slide deck. It typically only takes a few slides before someone in class figures out that I’m violating almost every tip that I’m giving them.

At that point, there is usually a nice laugh. I then switch to a better slideshow that is more audience-centered. The funny thing is, though, that before the class figures out that the bad PowerPoint presentation is a joke, someone in the class will often ask me if I will send them the slide deck.  So, if your audience is asking you for your slide deck, your presentation is probably not designed very well .

Three Easy Examples of Handouts for Presentations.

Presentation handout example #1: just use slide notes in powerpoint as a presentation handout..

One of the main reasons that I have always encouraged my class members to not print out their slides is that the slides, without the speaker, aren’t going to make a lot of sense. However, most people will jot a few speaker notes of important information they want to say in the presentation. If you use the techniques that I cover here, you’ll likely create an outline with a few key items. You’ll likely also use stories, examples, analogies, anecdotes, quotes, statistics, and the like. Well, if you already have that content created before you create your slide deck, you could just insert that content into the Slide Notes in PowerPoint. Viola! Instant presentation handouts.

The Second Example of a Presentation Handout: Give Main Concepts with Space for Audience to Add Notes.

A friend of mine leads three-day training boot camps where he teaches social media marketing and website development. His handout is a three-ring binder full of printed pages. Each page has a series of rules followed by a quarter page of blank space. I once asked him, since the content that he was delivering was so detailed, why didn’t he just type it up and include it in his manuals.

He laughed and told me that he used to do that very thing. But the content in his industry was changing so quickly that, the moment he printed a new manual, those additional details would already be outdated. So, now, he just prints the core message. Then, he allows his students to fill in the blanks with the most current content that he delivers from the stage. (He gets fantastic reviews, by the way.)

I love this technique. It keeps the audience involved. It also allows the audience members to write out the content that is most important to each of them at the time they attended the meeting.

The Most Effective Example: Create a Presentation Handout that Contains Extra Content Not in Your Presentation

You want to include the content from your presentation in a written format. But you also want to add additional information that you won’t cover in the presentation. This is the technique that we use in our seminars and workshops.

For instance, if you are going to use a story as a piece of evidence in your verbal presentation, use a different story in your handout. If you use an analogy in your presentation, use a quote in your handout. When you use audience participation in your presentation, use a unique photograph in your handout.

If you do this, your target audience will see you as a valued expert on the topic. By the way, it is okay to use some of the same content in your slideshows, your oral presentations, and your handouts. It is important to be consistent. However, you want your verbal presentation to cover some key ideas that aren’t in your handout. And you want your handout to cover detailed information that you don’t speak about.

This type of presentation is a great handout because it becomes a textbook for your presentation. It does take longer to create a well-prepared handout. But you will find that the value to your audience far outweighs the additional effort.

During the presentation, you’ll want to say something like, “I’ve given you additional examples in your handout,” or “If you want the full step-by-step approach, you can download the handout from my website at [your URL].”

A Few Bonus Tips to Add Impact to Your Handouts.

Add a list of reference material for further reading

Your audience members will want to pick your brain. They want to know where you went to school, what kind of work experience you have, and most of all, where they can read more about your topic.

There’s a ton of resources out there, so instead of having your audience sort through them (or risk boring them with way too much detail in the presentation), just lead them in the right direction with your recommended reading. If the book is hard to find, or only available online, remember to include the link to where it can be purchased.

Consider adding a worksheet or action sheet

Depending on the type of presentation or speech you’re giving, you will likely have a call to action at the end, where you will encourage people to change or act on something related to your talk.

If a worksheet helped you implement these changes before, include it for your audience. Even a notes section located in the back of your handout will be an effective tool in case your audience wants to jot something down.What did your last handout look like? What will you change for next time? Let us know if you end up implementing any of these tips.

For additional help, here are a few additional posts:

• How Many PowerPoint Slides Should You Have for Your Presentation .
• Make Your Handout Look Great without a Graphic Designer .
• How to Design Your Presentation in a Few Simple Steps .
• We Use the Software Canva to Create Great Presentation Handouts with a Professional Layout

Download the Free How to Create a Great Presentation Handout… Handout.

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How to Create Powerpoint Handouts in Microsoft Word: A Step-by-Step Guide

Creating PowerPoint handouts in Microsoft Word is a breeze! Simply open your PowerPoint presentation, click on ‘File,’ then ‘Export,’ and choose ‘Create Handouts.’ Select ‘Send to Microsoft Word,’ choose your preferred page layout, and voilà – your handouts are ready for printing or sharing.

After completing these steps, you’ll have a Word document containing all the slides from your PowerPoint presentation, complemented with spaces for notes or additional information if you chose such a layout. This can be a fantastic tool for educational settings or business meetings.

Introduction

Have you ever found yourself in a situation where you had a great PowerPoint presentation, but needed printed materials to accompany it? Whether it’s for a class, a business meeting, or a workshop, sometimes having a physical handout is necessary to ensure your audience can follow along and retain the information. That’s where creating PowerPoint handouts in Microsoft Word comes into play.

PowerPoint handouts are essentially printed versions of your presentation slides, which can be distributed to your audience for note-taking, reviewing, or studying purposes. They serve as a handy reference, allowing people to easily recall the content of your presentation. This feature is particularly useful for teachers who want to provide students with lecture notes, business professionals who need to distribute meeting agendas, or speakers who want to give their audience a takeaway. Not only does it make your presentation more accessible, but it also opens up opportunities for your audience to engage with the content on a deeper level.

Step by Step Tutorial on Creating PowerPoint Handouts in Microsoft Word

Before jumping into the steps, note that these will guide you in converting your PowerPoint slides into a Word document, which you can then edit, format, or print as needed.

Step 1: Open your PowerPoint presentation.

Opening your PowerPoint presentation is the first step to creating your handouts.

Once your PowerPoint is open, you’re ready to start the process. Ensure that you have saved your final version, as this is what will be transferred into the Word document.

Step 2: Click on ‘File.’

Accessing the ‘File’ menu is your gateway to the export options.

The ‘File’ menu is located in the top-left corner of PowerPoint. It’s your control center for all the behind-the-scenes work you need to do with your presentation.

Step 3: Select ‘Export’ and then ‘Create Handouts.’

The ‘Export’ function allows you to convert your presentation into different formats, including handouts.

After clicking ‘Export,’ you’ll see several options. ‘Create Handouts’ is what you need to click to proceed to the next step.

Step 4: Choose ‘Send to Microsoft Word.’

By selecting ‘Send to Microsoft Word,’ you’re instructing PowerPoint to convert your slides into a Word-compatible format.

A dialog box will pop up, giving you different layout options for how you want your slides to appear in the Word document.

Step 5: Select your preferred page layout.

Choosing a page layout is crucial as it determines how your handouts will look.

You can opt for slides with lines for notes, slides in horizontal or vertical arrangements, and more. Think about your audience and how they’ll be using the handouts when deciding on a layout.

Step 6: Click ‘OK’ to create your handouts.

After selecting your layout, clicking ‘OK’ will start the conversion process.

It may take a few moments, but soon you’ll have a new Word document with your PowerPoint slides arranged as desired.

Additional Information

When creating PowerPoint handouts in Microsoft Word, it’s essential to consider the context in which they will be used. For instance, if you’re creating handouts for a class, include space for students to take notes. If it’s for a business presentation, you may want to opt for a cleaner layout without extra lines or spaces.

Another tip is to consider the quality of images and text in your PowerPoint. Since these elements will be carried over to Word, ensuring they are high-quality will result in better handouts. Also, remember that while the handouts will include your slides, they won’t have the animations or transitions present in PowerPoint, so plan accordingly.

Lastly, always double-check the formatting in the Word document after the conversion. Sometimes, elements may shift, and you’ll want to adjust them before sharing or printing.

• Open your PowerPoint presentation.
• Click on ‘File.’
• Select ‘Export,’ then ‘Create Handouts.’
• Choose ‘Send to Microsoft Word.’
• Select your preferred page layout.
• Click ‘OK’ to create your handouts.

Frequently Asked Questions

Can i create handouts for a powerpoint presentation without microsoft word.

No, the built-in feature to create handouts requires Microsoft Word.

Can I edit the handouts once they’re in Microsoft Word?

Yes, once in Word, you can edit the handouts as you would with any other document.

Will animations from PowerPoint transfer to the Word handouts?

No, animations and transitions are exclusive to PowerPoint and will not appear in the handouts.

Can I save the Word handouts as a PDF?

Yes, you can save or export the Word document as a PDF for easy sharing.

Is it possible to add my own notes to the handouts before printing?

Absolutely! You can add any additional information or notes directly in the Word document.

Creating PowerPoint handouts in Microsoft Word is a skill that can significantly improve the way you present information. Whether for educational purposes, business meetings, or conferences, handouts are a valuable tool for your audience. Follow the steps outlined in this article, and you’ll be able to produce professional-looking handouts with ease.

Remember, a little extra effort in creating these materials can go a long way in enhancing comprehension and retention for your audience. Happy presenting!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Writing-Related Software Tutorials

How to Create Handouts in PowerPoint for Mac

By Erin Wright

This tutorial shows how to create printable handouts in PowerPoint for Mac.

If you’re on a PC, please see my other tutorial “ How to Create Handouts in PowerPoint (Printable & Editable) .”

Important Note: PowerPoint for Mac doesn’t offer a way to export handouts to Microsoft Word for further editing, like PowerPoint for the PC does. However, Mac users can save PowerPoint handouts as PDFs, as shown in the Pro Tip at the bottom of this tutorial.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel .

The images below are from PowerPoint for Microsoft 365 for Mac. These steps also apply to older versions back to PowerPoint 2016 for Mac.

How to Create Printable Handouts in PowerPoint for Mac

• Select the File menu.

• Select Print from the drop-down menu.

• (Optional) Enter the number of copies you want to print into the Copies text box in the Print dialog box.

• (Optional) Choose the slides you want to include from the Slides options.
• All is the default option.
• From and to let you enter a page range into the text boxes.
• Selected slides includes the slides currently selected in your presentation.
• Custom Range lets you enter individual pages and ranges into the text box. Separate individual pages with commas and ranges with hyphens (e.g., 2,5,7-10).

• Select an option from the Layout menu.
• Slides (This option prints one slide per page.)
• Handouts (2 slides per page)
• Handouts (3 slides per page) (This option prints lines for writing notes next to the slide images.)
• Handouts (4 slides per page)
• Handouts (6 slides per page)
• Handouts (9 slides per page)
• Notes (This option prints one slide per page with the presenter’s notes below each slide.)
• Outline (This option prints the slide text without images.)

• (Optional in PowerPoint for Microsoft 365 for Mac) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.

• Select the Print button.

Pro Tip: You can also select the PDF menu for additional options such as Save as PDF, Send in Mail, or Save to iCloud Drive.

Related Resources

How to Convert PDFs to PowerPoint Slides in Adobe Acrobat (PC & Mac)

How to Save Tables and Figures as Images in Microsoft Word (PC & Mac)

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How-To Geek

6 ways to create more interactive powerpoint presentations.

Engage your audience with cool, actionable features.

Quick Links

• Add a QR code
• Embed Microsoft Forms (Education or Business Only)
• Embed a Live Web Page
• Add Links and Menus
• Add Clickable Images to Give More Info
• Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

A simple guide to slideshows

Learn what slideshows are, how they’re used, common features, and how to choose a slideshow maker. Get started creating your own slideshows today with Microsoft PowerPoint.

What is a slideshow?

What are slideshows used for.

Meetings and presentations

Slideshows are most frequently used to create professional presentations for business meetings, conferences, and educational purposes. A  slideshow program  allows people to organize content, include visuals, and enhance the overall impact of their message.

Visual storytelling

Because slideshows sequentially display engaging visuals, text, and other multimedia, they’re a strong way to tell a cohesive and compelling narrative from start to finish.

Content creation

Slideshows give content creators a versatile and efficient way to organize information, increase visual appeal, and communicate effectively across different contexts.

Photo and video sharing

Slideshow makers are popular for creating photo and video presentations, especially for events like weddings, birthdays, and vacations. People can add transitions, music, and captions to fully bring the photo-sharing experience to life.

Training and tutorials

Slideshows help break down complex information into digestible chunks with the support of visuals and text, making them ideal for instructional materials, tutorials, and training modules.

Collaborative projects

In collaborative settings, teams use slideshow makers to create joint presentations or reports. The best slideshow makers enable multiple contributors to add their content simultaneously, which helps ensure a cohesive and unified presentation.

What are the features of a slideshow creator?

Slideshow creators vary in what they offer but ideally include:

A library of templates, themes, and images.

If you’re not a designer, this feature is huge. Simply browse the options available in your slideshow maker library to create a polished, professionally designed presentation in a flash. Be sure to confirm that access to the library is free and the images are approved for unrestricted usage.

Audio and video compatibility.

Keeping your audience engaged is key to any successful slideshow presentation. To mix things up, being able to add a multimedia element—like a song or a video clip—will help people stay focused and interested.

Presentation tools.

Handy presenter tools go a long way toward making your slideshow experience seamless. For example, straightforward slide navigation, slideshow keyboard shortcuts, pen and highlighter markup, and adjustable resolution settings.

AI assistance.

With AI revolutionizing content creation, using a slideshow maker that has AI capabilities will enhance efficiency and innovation. Depending on the slideshow app you have, creating an entire slideshow could be as easy as a quick prompt, like “Make a presentation about the benefits of sustainable fashion that has 15 slides.” 

Animations.

Like audio and video, animations give your audience a bit of sensory surprise that can capture their attention. 

Slide transitions.

Add some pizzazz to how you change slides with visual effects like fading, wiping, and zooming. 

Screen recording.

Being able to record your screen in a slideshow maker is helpful when giving an instructional talk, software demonstration, and other types of presentations that require visual aids.

A place to put speaker notes.

Having somewhere to jot a few notes down will help remind you of everything you want to cover as you present.

Different viewing options.

Looking at different views—for example, a presenter view, an audience view, and a high-level view of slide order—is useful when organizing your slideshow’s structure and understanding and preparing for what you’ll see versus what your audience will see.

How do I choose the right slideshow maker?

When choosing a slideshow maker, keep the following questions in mind to make sure you get the most for your money:

Is it scalable with your business?

As your organization grows and changes, it’s important to have flexible technology that adapts to new needs. Having certain features—such as cloud-based collaboration, compatibility with other work apps, and a mobile app—will help ensure that no matter how your business changes, the slideshow maker is up to the task. This also applies to pricing plans. Consider choosing a slideshow app that has a subscription plan (so the software is always up to date), volume-based pricing, or enterprise-level pricing.

Does it have a variety of visual elements?

It’s pretty much a given that a slideshow maker will allow you to add images, but think outside the JPEG box—what other visual elements are available to you? Features like preset themes, free templates, SmartArt, a built-in clip art library, shape tools, background styles, 3D models, and charts and graphs provide diverse ways to switch up how a slideshow looks without relying solely on adding your own images.

Is it easy to use?

You could have the most feature-rich slideshow maker on the market, but if it isn’t easy to use, you probably won’t use it. Or you will, but you’ll be frustrated, waste valuable time, and have difficulty convincing people you work with to use it. As you research slideshow makers, look for videos that show the apps’ interfaces in action to help you decide if they’re intuitive and will have a shorter learning curve.

Does it have collaboration and sharing options?

Because making a slideshow is often a collaborative effort, it’s worthwhile to find a slideshow creator that was designed with this in mind. Pick one that offers editing controls and commenting, as well as the ability to work on a slideshow at the same time as someone else. Having a cloud-based slideshow maker will be key here. You’ll not only save yourself time but also keep things simple by not having multiple versions of the same slideshow.

Explore more about slideshows and slideshow makers

Copilot in powerpoint.

Transform how you make slideshows with the versatile AI in Copilot for PowerPoint.

Improve your presenting skills

Practice presenting with an AI speaker coach to get feedback on body language, repetition, and pronunciation.  

Six slideshow tips and tricks

Read up on tips about how to finesse your slideshows to give your most confident presentations.

Get free PowerPoint templates

Show your style with PowerPoint templates in more than 40 categories.

How to make a branded slideshow

Create a cohesive visual identity for your brand that goes beyond adding a logo to every slide.

Try a photo album template

Relive your favorite memories with photo album templates designed for all your unforgettable moments.

The benefits of visual aids in slideshows

Discover why using visual aids helps communicate ideas and messaging more effectively.

Slideshows that reach all learners

Explore the different ways that people learn and how to include all learning styles in your presentations.

Frequently asked questions

How do i make a good slideshow.

Making a good slideshow in PowerPoint is easy:

Plan what you’d like to include in your slideshow.

Launch your slideshow creator.

Choose the theme you’d like.

Import media.

Add text, music, and transitions.

Record, save, and share your slideshow.

Learn more about how to make a slideshow .

How do I add music to a slideshow?

To add music to a slideshow, first make sure that you’re using a slideshow maker with music compatibility. In PowerPoint, follow these steps:

Open your PowerPoint presentation and select the slide where you want to add music.

Click on the Insert tab in the ribbon menu.

Click on the Audio button and select Audio on My PC.

Browse to the folder on your computer where the audio file is located and select it.

Click on the Insert button.

How do I record a slideshow?

The steps for recording a slideshow in PowerPoint will vary depending on the version that you own. Get help with slideshow recording based on your version. 

What types of files can I add to a slideshow?

File compatibility in PowerPoint includes the use of JPEGs, PNGs, TIFFs, GIFs, PDFs, MP3s, WAVs, MIDIs, MPEG-4 Videos, and Windows Media Videos.  

How do I share my slideshow?

To share your PowerPoint slideshow, follow these steps:

Open your presentation and click Share at the top right of your screen.

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc. 

Select Apply.

Enter names and a message.

Select Send.

Follow Microsoft

• Draft and add content
• Rewrite text
• Chat with Copilot
• Create a summary
• Copilot in Word on mobile devices
• Frequently asked questions
• Create a new presentation
• Add a slide or image
• Summarize your presentation
• Organize your presentation
• Use your organization's branding
• Copilot in PowerPoint for mobile devices
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• Create a to-do list and tasks
• Create project plans in OneNote

Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

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How To Create A Captivating Title Slide For A Presentation

Are you looking for a way to ditch the boring title slide and hook your audience from the start? This blog will teach you all you need to know to nail your first impression. We’ll break down the key ingredients for a captivating PowerPoint title slide, right from must-have elements to the art of titling with PowerPoint. Plus, you’ll get a step-by-step guide on how to create a title slide that will set the stage for a killer presentation.

When designing your PowerPoint presentation, there is no doubt that the most crucial slide is the one at the beginning of your presentation. A well-designed title slide can amp up your presentation game and instantly grab your audience’s attention.

What Is A Title Slide?

As the name suggests, a title slide is the first slide of a PowerPoint presentation. Usually, a title slide’s content is the presentation’s title and subtitles.

What Is The Purpose Of A Title Slide?

A title slide for a presentation has to be interesting to stand out, and one has to be very cautious while making a title slide. If you make it dull, you will lose your audience’s attention within minutes. An excellent first slide is not only a reflection of professionalism but also a great way of triggering that much-needed initial interest.

What Should Be Included In The Title Slide?

A title slide contains:

• the title of the presentation.
• a preface of a presentation, at times.
• author’s name.
• a background relevant to the topic of the presentation, at times.
• the branding of the company

How To Create A Title Slide For Presentation

Based on the device or platform you’re using PowerPoint on, you can pick from three different methods to create a presentation title slide in PowerPoint.

Method 1: Choosing A Template From The PowerPoint Library For Creating A Title Slide

Step 1: To create a title slide, open the PowerPoint presentation application and click on ‘New.’

Step 2: You will find many PowerPoint templates; double-click on the template you like and click on ‘Create.’

Step 3: The template you chose will appear. Now, the template will already have a title slide design.

Step 4: Click on the title and edit it according to your needs.

Step 5: Select the title and edit its font style, color, thickness, etc. You can customize the title, keeping in mind the background color or image of the slide.

Step 6: You can play around with the title slide’s image by cropping or adjusting it to meet your presentation style requirement.

Step 7: If you don’t like the background image, you can even delete it and adjust it according to your liking by clicking on the ‘Design’ tab and then on ‘Formate Background.’

Step 8: Tip: A plain title slide looks boring; therefore, add animations by clicking on ‘Animations’ on the file menu bar. Select the title and choose any animation.

And voila! Your title slide is ready. Make sure to play around with more tools and options to find out more features you can do to make it more attractive and presentable.

Method 2: Create A Title Slide Design Using The ‘Layout’ Option

Step 1: Open a blank presentation in your PowerPoint application and select the slide you wish to convert to a title slide.

Step 2: Click Home > Layout. Select Title Slide for a standalone title page or select Title and Content for a slide that contains a title and a full slide text box.

Step 3: Select the Click to add title text box. Enter your title for that slide.

As the previous method shows, you can similarly play around with Powerpoint animations, fonts, and colors to make it more aesthetic.

Method 3: Create A Title Slide Using Slideuplift’s PowerPoint Add-In

Slideuplift provides a plethora of templates that can assist you in making a title slide. These templates are accessible through their PowerPoint Plugin.

Follow the steps given below to make a title slide using Slideuplift PowerPoint Add-In.

Step 1: Open the slide which you want to edit.

Step 2: Go to ‘Insert,’ then click on ‘Get Add-Ins.’

Step 3: In the search bar, type ‘Slideuplift’ and click on Search.

Step 4: Click on the ‘Add’ button next to SlideUpLift, then click on ‘Continue.’

And you are done! Just type cover slides on the search console and get various PowerPoint title slides for your presentation. You can choose the one you like and make edits.

How To Title A Slide In PowerPoint

Writing a catchy title is very important. A catchy title triggers the viewers’ interest and shows that you have made some effort to make the presentation.

A title also sets the tone for a presentation; for instance, a business presentation title slide and a title slide for informal events will have a formal tone and a casual or neutral tone.

The following tips can help you write catchy presentation titles.

• Make it easy to understand.
• The title should be directly related to the presentation.
• Add an element of emotion to the title (keep it neutral during formal meetings and try to add humor if the occasion allows)
• Match other elements of the title slide, like background image, font, etc, with the title.
• Keep it concise and to the point.

Having a beautiful and functional PowerPoint title page is very important if you want to catch the attention of the viewer. A bland title page is not only boring but also shows your lack of effort, which can be a deal breaker. At the same time, keep the presentation cover page minimalistic, and only use animations and effects that add value and look interesting.

Creating the perfect title slide sure does take a lot of time and effort. We at SlideUpLift have curated a collection of PowerPoint title slides that can be used as a starting point for your presentation. These PowerPoint title slide ideas are 100% customizable and can be used on both PowerPoint and Google Slides.

It’s time to buckle up for your next presentation now that you know how to create an interesting title slide.

What Is A Good Title For A Presentation?

A good presentation title is short (under 15 words). It teases the benefit for the audience, which is what they’ll learn. Use a question, surprising fact, or statement that intrigues the audience.

How Do You Title A Presentation Slide?

Based on which device or platform you’re using PowerPoint on, you can title a presentation slide using:

• The accessibility ribbon
• The layout option
• The outline view

Can I Add a Title To Multiple Slides At Once?

Although there isn’t a way to add the same title to multiple slides, you can use these workarounds to add a title slide to all your slides at once:

• Go to Slide > Edit theme. Add your title as word art to the theme. This way, it will show up on every slide in that presentation.
• You could also try creating your first slide and duplicating it to create the remaining slides. This way, you’ll skip typing in the title each time.

What Do You Say In The Title Slide Of A Presentation?

Your title slide PowerPoint should include a short, catchy title (benefit-focused!), your name for credibility (optional), and maybe the date/location for handouts (skip it on the slide itself).

Where Is The Layout Of The Title Slide Present In Powerpoint?

The layout of the title slide is present under the ‘home’ tab. You can change the title slide’s layout with the help of this tool.

Table Of Content

Related presentations.

Title Slides Collection

Cover Slides Colection

Animated Presentation Templates

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