difference between application letter and cover letter sample

Are Cover Letter and Application Letter the Same?

While cover and application letters are usually used in the same contexts, every job seeker has to know the significant differences between these two documents.

Nowadays, application and cover letters are sent via email, so, it’s also important to familiarize oneself with the writing trends and standards of online documents.

So, What’s the Difference?

The main difference between applications and cover letters are:

• Application documents are considered to contain in-depth information about candidate skills and qualities while cover letters are merely used for submitting the documents.
• Cover letters carry out simpler functions and only define your professional capacity as a sender, a recipient, and the purpose of the letter. Application letters perform three main functions: to draw the attention of the potential recruiter, to reflect you as the perfect fit for the position, and to secure the interview.
• Application letters highlight qualifications, skills, strengths, and previous jobs to which this information should relate to the job applied. Done properly, it will showcase you as a good fit for the position. A cover letter can omit specific details, though it must include contact information and motivate why you’re applying for the position and why you’re good for it.
• Cover letters are shorter as they don’t include detailed information. Applicant documents shouldn’t exceed one page. In terms of improving career opportunities, wherever possible your letter should consist of three paragraphs in which you introduce yourself and your objective in the first paragraph. You should present your strengths in the second paragraph and propose an interview in the third paragraph.
• Cover letters aren’t considered the decisive element of an application package. Application letters usually accompany resumes in most cases, as they can offer more about your professional candidacy. Or you can always check some of the best companies that will help you with writing your cover letter on Linkedin .

What is the difference between application letter and cover letter? FREE TEMPLATE

General | 11 sep 2023.

In the competitive job market of today, job seekers are constantly on the lookout for ways to stand out and make a positive impression on prospective employers. Two essential tools in the job hunting arsenal are the application letter and the cover letter. While these terms are often used interchangeably, they serve distinct purposes in the hiring process. In this comprehensive guide, we will explore the key differences between application letters and cover letters, and provide step-by-step instructions on how to create both effectively.

What is an Application Letter?

An application letter, also known as a job application letter or a letter of application, is a formal document submitted by a job seeker to express their interest in a specific job vacancy. The primary purpose of an application letter is to introduce the applicant and their qualifications to the potential employer. Unlike a resume or CV, which provides a comprehensive overview of one's professional history, an application letter is tailored to a particular job opening.

Also read How to Create a Comprehensive Resume

How to Create an Application Letter

1. research the job opening.

Before you begin crafting your application letter, it's crucial to thoroughly research the job opening. This includes understanding the job requirements, responsibilities, and the company's culture. The more you know about the position, the better you can align your qualifications and skills with the employer's needs.

2. Format and Structure

An application letter should follow a standard business letter format. Here's a basic structure to follow:

Heading: Include your contact information (name, address, phone number, and email) at the top, followed by the date.

Recipient's Information: Below the date, include the recipient's name, title, company name, and address. If you can't find this information in the job posting, address the letter to the hiring manager.

Salutation: Start your letter with a professional salutation, such as "Dear Mr. Smith" or "Dear Hiring Manager."

Introduction: Begin with a strong opening paragraph that mentions the specific job you're applying for and how you learned about it. Express your enthusiasm for the position.

Body Paragraph(s): Use one or more paragraphs to highlight your qualifications, skills, and relevant experiences. Be specific and provide examples of how your background aligns with the job requirements.

Closing Paragraph: Summarize your interest in the position and express your desire for an interview. Mention that you have attached your resume for reference.

Closing : Use a formal closing such as "Sincerely" or "Yours faithfully," followed by your signature and typed name.

3. Tailor Your Letter

Each application letter should be customized for the specific job you're applying for. Highlight the qualifications and experiences that make you an ideal candidate for that particular position. Avoid using a generic, one-size-fits-all letter.

4. Showcase Your Skills

Use the application letter to showcase your skills and experiences that are most relevant to the job. Highlight achievements, projects, or experiences that demonstrate your capability to excel in the role.

Also read  7 Interview Tips to Impress Hiring Manager

5. Proofread and Edit

Before sending your application letter, carefully proofread it for grammar, spelling, and formatting errors. A well-written, error-free letter demonstrates professionalism and attention to detail.

6. Enclose Required Documents

If the job posting specifies additional documents, such as transcripts, certifications, or writing samples, make sure to include them along with your application letter.

When to Use an Application Letter

Application letters are typically used when:

A job vacancy is advertised.

The employer specifically requests an application letter.

You want to provide a more personalized introduction to your resume.

Effective Application Letter Example:

[Your Name]

[Your Address]

[City, State ZIP Code]

[Your Email Address]

[Your Phone Number]

[Today's Date]

[Recipient's Name]

[Recipient's Title]

[Company Name]

[Company Address]

Dear [Recipient's Name],

I am writing to apply for the [Position Name] at [Company Name], as advertised on [Where You Found the Job Posting]. With my strong background in [Relevant Skill/Experience], I am excited about the opportunity to contribute my expertise to your team.

In my current role at [Current Company], I have consistently demonstrated my proficiency in [Relevant Skill]. For instance, [Provide an Example of an Achievement or Project Relevant to the Position]. These experiences have honed my abilities and prepared me for the challenges and responsibilities of the [Position Name] role at [Company Name].

What sets [Company Name] apart for me is its reputation for [Company Attribute or Project]. I am deeply impressed by the impact your organization has made in [Industry or Field], and I am eager to be part of such an innovative and forward-thinking team.

Please find my resume attached, which offers a more comprehensive overview of my qualifications. I am enthusiastic about the opportunity to discuss how my skills can contribute to the continued success of [Company Name].

I can be reached at [Your Email Address] or [Your Phone Number]. Thank you for considering my application. I look forward to the possibility of becoming a part of the [Company Name] family and working toward achieving its goals.

What is a Cover Letter?

A cover letter, sometimes referred to as a covering letter, is a document that accompanies your resume when applying for a job. Unlike an application letter, which is typically focused on a specific job vacancy, a cover letter is more general and can be used for various job applications. The primary purpose of a cover letter is to introduce yourself, highlight your qualifications, and explain why you are an excellent fit for the company as a whole.

How to Create a Cover Letter

1. research the company.

Before you start writing your cover letter, research the company you're applying to. Understand its values, mission, culture, and recent achievements. This knowledge will help you tailor your cover letter to align with the company's goals and values.

A well-structured cover letter should include the following elements:

Heading : Similar to an application letter, include your contact information and the date at the top.

Recipient's Information : Address the letter to the hiring manager or the appropriate person if their name is mentioned in the job posting. If not, use a generic salutation like "Dear Hiring Manager."

Introduction : Begin with a strong opening that mentions the position you're interested in and how you found out about it. Express your enthusiasm for the company and explain why you're a good fit.

Body Paragraphs : Use one or more paragraphs to showcase your qualifications, skills, and experiences. Emphasize your contributions and achievements in previous roles. Highlight how your skills align with the company's needs.

Closing Paragraph: Summarize your interest in the company and reiterate your enthusiasm for the position. Express your desire for an interview to further discuss your qualifications.

Closing : Use a professional closing, such as "Sincerely" or "Best regards," followed by your signature and typed name.

3. Personalize Your Cover Letter

While a cover letter can be more general than an application letter, it should still be personalized for the specific company and position. Tailor your content to match the company's values and show how you can contribute to its success.

4. Highlight Transferable Skills

In a cover letter, focus on transferable skills that are applicable across various roles and industries. Explain how your diverse skill set makes you adaptable and a valuable asset to the company.

5. Match Your Resume

Your cover letter should complement your resume, not duplicate it. Use the cover letter to provide context for your resume and highlight specific achievements or experiences that are relevant to the job.

6. Proofread and Edit

Just like with an application letter, proofread and edit your cover letter carefully to ensure it is error-free and well-written. Attention to detail is crucial.

When to Use a Cover Letter

Cover letters are typically used when:

You are applying for a job without a specific job posting.

The job application process requires a cover letter.

You want to express your interest in a company and its culture, beyond a specific job opening.

Apply to urgently hiring jobs here!

Effective cover letter example.

I am writing to express my strong interest in the [Position Name] position at [Company Name], as advertised on [Where You Found the Job Posting]. With a proven track record in [Relevant Skill/Experience], I am confident that my qualifications align perfectly with the requirements of this role.

In my previous role at [Previous Company], I [Briefly Describe an Achievement or Responsibility Relevant to the Position]. This experience allowed me to hone my [Relevant Skill] skills and contribute to the growth and success of my team. I am eager to bring this expertise to [Company Name] to contribute to its continued excellence.

One of the aspects of [Company Name] that particularly excites me is [Specific Company Attribute or Project]. Your commitment to [Company's Values or Mission] aligns perfectly with my own professional values, making [Company Name] a natural fit for my career goals.

Enclosed is my resume, which provides further details about my qualifications. I would welcome the opportunity to discuss how my skills and experiences can benefit [Company Name] in greater detail. Please find my contact information below:

Thank you for considering my application. I look forward to the possibility of joining the team at [Company Name] and contributing to your ongoing success.

In conclusion, application letters and cover letters serve distinct purposes in the job application process. An application letter is tailored to a specific job vacancy and focuses on your qualifications for that role, while a cover letter is more general and introduces you to the company as a whole. Both letters, however, are essential tools for showcasing your skills and enthusiasm to prospective employers.

To succeed in your job search, it's crucial to create both types of letters effectively. Research the job opening or company thoroughly, follow the appropriate format and structure, and customize the content to match the employer's needs. Additionally, always proofread and edit your letters to ensure they make a positive impression. Application letter example and cover letter example illustrate how to structure both a cover letter and an application letter effectively, emphasizing the importance of tailoring the content to the specific job and company while showcasing your qualifications and enthusiasm.

By understanding the differences between application letters and cover letters and mastering the art of creating them, you can increase your chances of landing your dream job in today's competitive job market.

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Application Letter vs Cover Letter

Although both terms can be used interchangeably, an application letter and a cover letter aren’t the same things. Is a letter of application the same as a cover letter? We get this question often, which is not surprising.

It is not only enough to show interest in a particular job opening; you need these documents to prove you have the qualifications for it. Like David Ciccarelli, CEO at Voice, said, “I continue to find cover letters to be an effective tool for the candidate to express themselves and their enthusiasm for the position.”

It is important that you get these right the first time, and to do that, you have to know the difference between an application letter and a cover letter. If this sounds like something you are curious to learn, you are in the right place. Also, for those interested in help writing a cover letter, c heck this post on Linkedin with the list of the best cover letter writing services.

This article will extensively discuss the subtle differences and similarities between these two and give examples of how they work.

Although some employers prefer to peruse your social media accounts, especially LinkedIn, to see if you are a suitable candidate based on your profile and collections, it is still good to know the difference between these documents.

If you have questions on how to use bullet points on LinkedIn or go about LinkedIn formatting , we have articles on our blog that can help you with that.

What is a Cover Letter?

A cover letter is typically a one-page document submitted alongside your resume during a job application. Every job application requires a cover letter for so many reasons.

When you find a job opening, you best believe that thousands of other applicants are vying for that same job. The competition is high, and HR will have to go through so many resumes to choose a candidate.

When the resumes are too much, they tend to skip some, especially when it doesn’t look interesting. A cover letter is what graphs their attention. Your resume might be great, but HR won’t know if they don’t see it.

Writing an application letter or a cover letter can be tricky. As you learn to navigate these differences, also consider how to add covid-19 experience to resume . This unique experience could set you apart from other candidates.

When HR reads this cover letter, they become interested, making them want to read the entire resume. On the other hand, if your cover letter is bad, you know exactly where this would lead to, probably the paper shredder.

So many applicants make the mistake of just copying whatever is in their resume and pasting it on the cover. This is wrong and one of the fastest ways to put the reviewer off.

A cover letter is not your resume and should not be used to replace this in any way.

It is an essential supplement and should contain details and information that is separate from what you have in your resume. If you are still struggling with writing a CV, there is an article about top resume writers on our page, and you can check that out for more information .

What is a Letter of Application?

To fully understand the cover letter vs application letter discussion, we must explain what an application letter is. We already wrote extensively about the cover letter in the paragraph above.

When writing your application, you want to take note of a few things. Make sure to talk about your professional goals and aspirations. This is to enable you to get the attention of the hiring manager. Show your familiarity with the company, especially in the greeting section.

Make sure you do a little digging to discover the name of the hiring manager. This would show passion. Like Heather Huhman, a career expert, said, “You shouldn’t just say that you want the job or love your industry. You have to show your passion.” Given the importance of this letter, you should not blow it. Neither should you mistake it for a cover letter.

It is easy for applicants to gloss over this document since they believe they have everything written in the resume. However, you should stand out from the rest and create an application letter and resume that will hold their interest long enough to make sure they review you for the job.

For adequate punctuation and grammatical corrections, check out the article on our page about how many bullet points per job on a resume should be used. It will help you write a CV better.

Letter of Application vs. Cover Letter

As we mentioned before, there are so many similarities between these two documents that many job applicants mistake one for the other. However, there are still certain differences between them that sets them apart.

The reasons why applicants send these letters are different so you can’t send one in place of the other. When applying for a job, the cover letter is sent as part of your resume.

It is an attachment that gets to the HR office together with your resume, proof of qualifications, and every other document you might feel the need to attach. In about 350 words, the cover letter will introduce the entire content of the resume to give the hiring manager an idea of what they will find in the resume.

An application letter can and usually stands alone. When you find a job opening, you can quickly craft an application letter and send it to their table before you start writing a resume. It is a letter to show your open interest.

Unlike the cover letter, this one provides a deeper insight into your professional strength and proves that you’re the best candidate for the job.

Introduction

Another major feature in the letter of application vs. cover letter discussion is the introduction. Their formats are quite different, and this difference should be respected and adequately followed.

In a cover letter, your intro should only be a few sentences long. Don’t forget it will only be about 400 words, so make every word count. The introduction should express your interest in the job and highlight why you are applying.

While you only touch on these details in the cover letter, you must expatiate on this in the application letter. Your introduction must cover all the reasons you think you qualify for this job. You have permission to toot your horn and brag about your skills here—all in about five sentences.

Examples of how this can be done will be shown in subsequent paragraphs.

Work Experience

You should already notice that there is a certain trend to this. In a cover letter, you briefly state. In an application letter, you describe. The same goes for work experience too. In a cover letter, simply mention all the relevant job experience you have that makes you qualify for the job.

In an application letter , you need to divulge a little more. State the name of the company, your job position, duration of employment, responsibilities, and every other necessary information.

Length and Attachments

A cover letter is usually about half a page or a full page. It is a concise document containing only useful information about yourself while you refer the hiring manager to the other attachments in the application. This would include your resume and other essential files.

Application letters are longer. It can stand alone, so you want to make sure you write all the necessities highlighting all the important details in your professional and personal background.

Now that we have discussed the difference between a cover letter and an application letter, we will show you practical examples of these differences based on the major points above.

Let’s get into it:

Example 1: Introduction

Cover Letter

My name is Edmund Hutcher, and I’m applying for the role of Chief Storage Officer. I have seven years of working as a Chief Security in my previous job, and I am positive that the experience is enough to make me suitable for this role.

Application Letter

My name is Edmund Hutcher, and I would like to show my interest in the Chief Storage officer role vacancy. I have always had an avid interest in safety and security, which made me actively pursue this service for about seven years. I believe I am the best candidate for the job, not because I have the qualifications and licenses to prove it, but because I have the passion and resilience necessary to excel.

Example 2: Work Experience

From January 2014 to September 2021, I worked as Chief Security Officer at Lead City Holdings. I was in charge of the entire storage facility during my time there. I was responsible for ensuring all the goods were kept safe and in great condition.

I worked from January 2014 to September 2021 as a Chief Security Officer at Lead City Holdings. While I was there, I was in charge of a few camping blocks and, majorly, the storage facility. My responsibilities included making sure the workers were properly dressed in the appropriate gear for production.

With a little help from the professional services, understanding the difference between an application letter and a cover letter becomes a lot simpler. For those wondering how much does TopResume cost , we’ve got just the article that dives into every aspect of its pricing. The piece brings valuable insights into choosing the right service for your job search.

Is an application letter the same as a cover letter?

Although they are similar and interchangeable, they are not the same. They are entirely two different documents with two other purposes and intents. You must learn when to use either of these documents because, in this era, recruiters are looking out for minor loopholes like this. Ensure you make the best choice between a cover letter vs. a letter of application.

What is the difference between an application letter and a cover letter?

There are so many differences between these two documents. One major one is their purpose. The application letter expresses intent, while the cover letter supplements your resume. Your application letter has to be comprehensive, as this will help the recruiters decide whether you are the right candidate.

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Cover vs. Application Letter: Key Differences

• March 30, 2024

When it comes to applying for a job, a well-crafted cover letter and application letter can make all the difference. These letters serve as your introduction to potential employers and provide an opportunity to showcase your skills, qualifications, and enthusiasm for the position. While both letters serve a similar purpose, there are some key differences in their structure, content, tone, length, audience, objective, and style. Understanding these differences and knowing how to tailor each letter to the specific job application can greatly increase your chances of landing an interview.

The Format: Differences in Structure and Layout

The structure and layout of a cover letter and an application letter can vary slightly. A cover letter typically follows a standard format, with your contact information at the top, followed by the employer’s contact information, a salutation, an introduction paragraph, one or two body paragraphs highlighting your qualifications and experiences, a closing paragraph expressing your interest in the position and gratitude for considering your application, and a formal closing (e.g., “Sincerely” or “Best regards”) followed by your name.

On the other hand, an application letter may have a slightly different structure. It usually starts with your contact information at the top, followed by the date and the employer’s contact information. The salutation is then followed by an introduction paragraph that states the purpose of the letter (e., applying for a specific position). The body of the letter should include information about your qualifications, experiences, and why you are interested in the position. Finally, the letter should end with a closing paragraph expressing your interest in an interview and a formal closing.

The Content: What to Include in a Cover Letter vs. an Application Letter

In a cover letter , it is important to include key elements that will grab the employer’s attention and make them want to learn more about you. These elements include a brief introduction that states the position you are applying for and how you learned about it, a summary of your qualifications and experiences that are relevant to the position, specific examples of your accomplishments and skills, and a closing paragraph expressing your interest in the position and your enthusiasm for the opportunity to contribute to the company.

An application letter, on the other hand, should include information about your qualifications, experiences, and why you are interested in the position. It is important to highlight specific skills and experiences that make you a strong candidate for the job . Additionally, you should mention any relevant certifications or licenses you hold, as well as any additional information that may be required by the employer (e.g., references or writing samples).

When tailoring each letter to a specific job application , it is important to research the company and the position thoroughly. This will allow you to highlight specific skills and experiences that align with the company’s values and requirements. It is also important to customize each letter to address the specific needs of the employer and demonstrate your genuine interest in the position.

The Tone: How to Convey Your Message Appropriately

The tone of your cover letter and application letter should be professional, yet personable. It is important to strike a balance between showcasing your qualifications and experiences while also conveying your enthusiasm for the position. Avoid using overly formal language or jargon that may be difficult for the employer to understand. Instead, use clear and concise language that is easy to read and understand.

In a cover letter , you can convey your message effectively by using a friendly and engaging tone. Showcasing your personality can help you stand out from other applicants. However, it is important to maintain a professional tone throughout the letter.

In an application letter, it is important to maintain a professional tone while also conveying your enthusiasm for the position. You can do this by using language that demonstrates your passion for the field and your eagerness to contribute to the company’s success.

The Length: Recommended Word Count for Each Type of Letter

When it comes to the length of your cover letter and application letter, it is important to keep them concise and to the point. A cover letter should typically be no longer than one page, while an application letter can be slightly longer, but still no more than two pages.

To keep your letter concise, focus on highlighting your most relevant qualifications and experiences. Avoid including unnecessary details or repeating information that is already included in your resume. Instead, use the letter as an opportunity to expand on specific accomplishments or skills that are relevant to the position.

The Audience: Who Will Read Your Cover Letter and Application Letter?

Your cover letter and application letter will be read by potential employers or hiring managers. These individuals are responsible for reviewing applications and selecting candidates for interviews. It is important to tailor your letters to this specific audience by addressing them directly and using language that is appropriate for a professional setting.

When addressing the employer or hiring manager in your letter, it is important to use their name if it is available. If you are unsure of the person’s name, you can use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, it is always best to address the letter to a specific individual if possible.

The Objective: What You Want to Achieve with Each Type of Letter

The objective of a cover letter is to introduce yourself to potential employers and convince them that you are a strong candidate for the position. It should highlight your qualifications, experiences, and skills that make you a good fit for the job. The ultimate goal of a cover letter is to secure an interview.

An application letter has a similar objective, but it also serves as a formal request for consideration for a specific position. It should demonstrate your interest in the job and your enthusiasm for the opportunity to contribute to the company. The objective of an application letter is also to secure an interview.

The Style: Choosing the Right Writing Style for Your Cover Letter and Application Letter

When it comes to choosing the right writing style for your cover letter and application letter, it is important to strike a balance between professionalism and personality. While it is important to maintain a professional tone throughout both letters, you can also showcase your personality and enthusiasm for the position.

To choose the appropriate writing style, consider the company culture and the nature of the position you are applying for. If the company has a more formal culture, it may be best to use a more formal writing style. However, if the company has a more relaxed or creative culture, you can use a slightly more casual writing style.

The Importance: Why a Well-Written Cover Letter and Application Letter is Crucial

A well-written cover letter and application letter are crucial because they provide an opportunity to make a strong first impression on potential employers. These letters are often the first thing employers see when reviewing applications, so it is important to make them count.

A poorly written or generic letter can give the impression that you are not genuinely interested in the position or that you did not take the time to tailor your application to the specific job. This can greatly decrease your chances of being selected for an interview.

On the other hand, a well-written and tailored letter can demonstrate your qualifications, experiences, and enthusiasm for the position. It can help you stand out from other applicants and increase your chances of being selected for an interview.

Tips for Writing Effective Cover Letters and Application Letters

In conclusion, writing effective cover letters and application letters is crucial when it comes to landing a job interview. To ensure that your letters are effective, remember to:

– Tailor each letter to the specific job application by researching the company and the position thoroughly. – Keep your letters concise and to the point, focusing on your most relevant qualifications and experiences. – Use a professional, yet personable tone that showcases your enthusiasm for the position. – Address the employer or hiring manager directly and use language that is appropriate for a professional setting. – Choose the appropriate writing style based on the company culture and the nature of the position. – Take the time to craft a well-written letter that demonstrates your qualifications, experiences, and enthusiasm for the position.

By following these tips and taking the time to craft a well-written letter, you can greatly increase your chances of landing an interview and ultimately securing your dream job .

If you’re looking to understand the difference between a cover letter and an application letter, you might find this article on Hirelu.com helpful. It provides a comprehensive breakdown of the distinctions between the two types of letters and offers valuable insights on how to craft each one effectively. Whether you’re applying for a job or seeking admission to a university, understanding the nuances of these letters can greatly enhance your chances of success. Check out the article here for more information.

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• Resume and Cover Letter
• Resume vs Cover Letter: How...

Resume vs Cover Letter: How They're Different

8 min read · Updated on January 25, 2024

Knowing how a resume and cover letter work together can increase your chances of standing out

A resume and cover letter are essential job marketing tools that allow you to grab the attention of prospective employers and make a solid first impression. Where a resume provides an objective and concise overview of your work history, knowledge, skills, and overall qualifications, a cover letter formally introduces you to the employer and summarizes your work experiences related to your resume. It also discusses why you're interested in the position and why you're a suitable candidate. 

These two complementary documents are similar in a few ways and very different in others. In this post, we'll cover the following to provide clarity around cover letters vs resumes:

Cover letter vs resume: what are the similarities?

Cover letter vs resume: what are the differences?

What can a cover letter convey that a resume can't?

What's the difference between a cover letter, a resume, and an application letter? 

Cover letter vs resume: what are the similarities? 

As noted, a cover letter and resume are both career marketing tools, provided to prospective employers, that give the opportunity to make a strong first impression. Here are a few additional similarities between the two:

Both are meant to sell your skills and experience to entice employers to bring you in for an interview

The heading and contact information provided in a cover letter should match what's provided in a resume

When both a cover letter and resume are submitted as part of a job application, they're submitted together

Each document should use a similar style in terms of colors, font type , and font size to provide a cohesive package

Both documents should be tailored to each job you apply to

Both your cover letter and resume should include keywords from the job description.

These few points are where the similarities between a cover letter and a resume end. 

When considering a cover letter vs resume, there are five significant differences between them. They are

Layout and structure

Tonality , tense and orientation.

A resume is a requirement and necessity for virtually all job applications. A cover letter, on the other hand, is highly recommended but isn't necessarily required unless the job application specifically requests the inclusion of a cover letter. It's also possible to come across some job postings that specifically ask you not to include a cover letter. If you come across such an instance, even if you're tempted, don't include it unless you want to risk immediately going into the “no” pile. 

Unless specifically asked not to, in most instances it's in your best interest to include a cover letter with your resume. It shows you care about the position and can help to make your application stand out from the competition. 

The purpose of a resume is to provide the employer with a concise overview of your relevant work history, skills, and other qualifications. It focuses on your past and how it applies to your potential to succeed in a new job. 

Your cover letter should focus only on the job you're applying to - it serves as an introduction to you and your resume. With your cover letter, you have the opportunity to showcase a bit of your personality, further summarize your resume, and emphasize why you're interested in, and the right fit for, the job. 

In a nutshell, a resume shows the employer how your experience fits the role and a cover letter tells them why it does. 

Another main difference between a cover letter vs resume is the layout and structure of each. A resume typically uses bullet points without paragraphs or large chunks of text. There are also standard resume formats to choose from. A cover letter is written in paragraph form, with a layout similar to any professional business letter you might write.

Resume layout and structure

A resume uses one of three resume formats - reverse chronological, functional, or hybrid - with specific sections that are required within each format. The most commonly used is the chronological format, which includes the following sections:

Contact Information

Resume Headline

Resume Summary

Core Competencies

Work Experience 

Additional optional sections sometimes included on a resume are IT Skills, Volunteer Experience, Special Projects, Certifications, Training, Awards, Publications, and Hobbies & Interests. 

For more tips on how to write an effective resume with several resume examples to review, refer to “ How to Make a Resume: Beginner's Writing Guide with Examples .”

Cover letter layout and structure

A cover letter ranges from 300 to 500 words and should be written using the same format as any professional business letter. The key sections of a cover letter include:

The header with the date, the employer's address, and your contact information

A salutation directed to a specific individual when possible

An introduction paragraph where you introduce yourself, share why you're interested, and emphasize why you're an ideal candidate

The body paragraphs - the most crucial section of your cover letter - where you summarize your qualifications and how they make you an ideal candidate to meet the job requirements and demands, in one to two paragraphs

A conclusion paragraph , where you'll conclude with appreciation and a call to action

The closing , with a professional closing salutation and your name

For more detailed information on how to write a cover letter with a cover letter example, refer to “ How to Write a Cover Letter (With Example) .” 

Your cover letter, unlike your resume, addresses the employer directly and with a tone that's more personable than a resume. The exact tone you go with for your cover letter should reflect the industry and organization to which you're applying, though it's still good to showcase some personality. When doing so, ensure you still keep it professional and don't be too personal to the point that it distracts from the letter's overall goal and ability to leave a positive impression. 

The tone of a resume is straightforward and objective. It offers the reader specific details about your past work history, key qualifications, and skills. 

A resume is mostly past-oriented, meaning that it focuses largely on your past work history and experiences. Much of a resume is written in the past tense, as well. 

A cover letter is written primarily in the present tense. The focus of a cover letter is more on the present and future, including mentioning current and future objectives. 

What can a cover letter explain that a resume cannot?

As noted, where a resume shows how you're a good fit for the job, a cover letter can discuss why you're a good fit. Also, a cover letter can explain details about your resume that you might not have had space for on the resume. For example, if you listed a work experience bullet point with a great accomplishment, yet you weren't able to highlight the challenges you overcame for that significant achievement, that might be something to include in the cover letter if it adds value and is relevant. 

Cover letter vs resume vs application letter

In addition to a cover letter and resume being part of your arsenal of career marketing tools, you might also be wondering where an application letter fits in - especially since some confuse an application letter with a cover letter. 

What is the difference between a resume and an application letter?

As mentioned, a resume is a document required for job applications and provides a succinct overview of your work history and credentials. An application letter provides a detailed overview of your work history and credentials in a letter format and is typically not used in conjunction with a resume.

What is the difference between a cover letter and an application letter?

Though a cover letter and application letter share similar features, they're different in content and purpose. A cover letter complements a resume and provides an introduction to yourself and an overview as to why your qualifications make you a good fit for the job. It's sent with the resume as part of the application process. 

An application letter is more detailed and dives deeper into an applicant's work history and qualifications. It's common to send an application letter to an employer of interest, even if they don't have any job openings at the time. In other words, it's sent outside of the application process and often expresses interest in working for the organization. 

The structure is similar to a cover letter, because they're both professional business letters. However, since the intent of a cover letter and application letter differs, the content focus is different between the two. 

Cover letter vs resume: yes, you need both (with rare exceptions)

Now you know the similarities and differences between a cover letter vs resume and the purpose of each. You also know that, in most instances, it's best to submit a cover letter with your resume when applying for jobs. Including both helps you to set yourself apart from others in a tough job market and make a positive first impression on hiring teams! 

Wondering if your resume and cover letter complement each other the way they should? Our team of TopResume experts can help you to ensure that both showcase the correct elements to help you land the interviews you desire. You can even submit your resume for a free review   to get started!

Recommended reading: 

How to List Certifications on a Resume (with Examples)

How to Start a Cover Letter that Grabs Attention

How to Include Relevant Coursework on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

Table of Contents

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Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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The Difference Between a Cover Letter & Writing Sample

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Is It OK to Read Questions From a Paper During an Interview?

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• Can You List Too Many Responsibilities on Your Resume?

Maybe you're someone who mass mails your resume, and only your resume, to as many employers as you can in one afternoon. In your haste, you may overlook two important documents the employer has requested: A cover letter and at least one writing sample. Maybe your justification is that your resume clearly showcases your writing skills. How much more writing does the employer really need to see?

The truth is, while cover letters and writing samples serve different purposes, only the employer can say for certain what they're hoping to learn from these inclusions. It's important only that you understand the differences – and how ignoring the request can eliminate you from consideration faster than you can say “in-ter-view.”

Purpose of a Cover Letter

Think of your resume as a snapshot of your professional history. It looks at your career with a wide-angle lens. By contrast, a cover letter focuses on the job you're applying for, referring to your resume only to make crucial connections between what you've done and what the employer is looking for, explains ASA College . Whereas a resume is distant and formal, the cover letter is your chance to be personable and “warm up” the employer before a potential interview.

Plenty of people balk at writing a cover letter, but it can't be because of the length, which is only a few paragraphs. The opening should get right to the point, introducing yourself and explaining which job you're applying for. The second paragraph should start drawing those connections, providing key details between your past accomplishments and how they will help you excel in the employer's midst, ResumeGenius advises. The third paragraph is your chance to highlight your best personal traits and qualities – again creating links to the advertised role. The final graph provides the nudge-nudge, expressing your hope for an interview and thanks for the hiring manager's time and consideration.

Most job experts agree that cover letters should be personalized, and by their nature, they have to be, but this doesn't mean you have to start entirely from scratch with every letter you write. A solid “base” letter ought to lend itself easily to other cover letters you write, allowing you to change only pertinent details (like the position you're applying for).

Writing Sample Examples for Job Interviews

A cover letter provides some clues about your writing skills, but a writing sample brings the skill set into clearer focus. Employees who will be responsible for producing a good amount of writing are often asked to send a writing sample, and sometimes several, with their resumes. These employees often work in the fields of journalism, marketing, public relations and research, according to Yale University .

Sometimes, an employer spells out exactly what type of writing sample they're looking for, such as a blog, case study or health care article. It's important to follow the instructions to a T since it's fair to assume you're also being judged on your ability to follow directions. More often, employers leave it up to you to decide what to send with your resume and cover letter. They say only to “submit writing samples.”

Use your best judgment. If you're asked for a writing sample for a research job, send an abstract or a research report – as long as it's timely (say, within the last five years). The key to making an impression is to be relevant: If you're applying to be a B2B blog writer, send recent B2B blog entries. If you're applying to write for a dentist, include dental or health care blogs, and if you're applying for a public relations job, submit a few press releases.

Although some people worry about how long a writing sample should be for a job, focus on relevance, not length. It would be inappropriate to send a draft copy of your in-progress science fiction novel. This move would be both irrelevant to a professional position (unless you're applying to work as a writer for a movie studio) and too lengthy.

Focus on Three Weekdays

You may want to further increase your odds of getting noticed by prospective employers. Mind you: there are no guarantees – only sound advice borne out of experience. One piece of advice seems to be on the cusp of becoming conventional wisdom: Submit your resume (or resume package) on Tuesday, Wednesday or Thursday.

By skipping Monday, you sidestep the emails and tasks that probably stacked up over a hiring manager's weekend, while avoiding Friday is smart because many people are focused on the weekend – if they're at work at all, ZipJob advises.

This is only a current rule of thumb. Few people would dispute the wisdom of sending an application package as soon as you see an interesting job for which you're qualified. Time is always of the essence when you assume the presence of competitors and want to claim every advantage you can.

• ASA College: Why Cover Letters Are Important
• ResumeGenius: What Is a Cover Letter?
• Yale University: Guide to Submitting a Writing Sample
• ZipJob: Best Possible Time + Day to Send Your Resume in 2022

Mary Wroblewski earned a master'sdegree with high honors in communications and has worked as areporter and editor in two Chicago newsrooms. She launched her ownsmall business, which specialized in assisting small business ownerswith “all things marketing” – from drafting a marketing planand writing website copy to crafting media plans and developing emailcampaigns. Mary writes extensively about small business issues, andespecially “all things marketing.”

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Difference Between Job Application Letter and Cover Letter

Have you ever tried writing business letters ? If so, what type of business letters have you tried writing? In terms of writing such letters, you may have mistaken one for another, such as believing that a job application letter and a cover letter are the same. An application letter and a cover letter are two completely different things. A job application letter template is a letter that contains your intentions about the job, while a cover letter introduces the applicant and is usually submitted together with a resume. Cover letters in Word and job application letter writing follow almost the same guidelines but differ on how they should be presented. However, whether it’s for college admission or business employment, both letters are integral to the application process. Use these short yet formal letters when answering a job vacancy for a hotel manager, construction engineer, retail clerk, marketing teacher, company accountant, and more. From fresh graduate applicants to seasoned professionals, the right letter is vital for any jobhunter.

Difference Of Application Letter and Cover Letter

Application letter.

• A job application letter format in Word is a business letter that states an applicant’s intention in a specific job applying for.
• It is a letter that provides detailed information about the applicant.
• It explains how a person was able to discover the job, how interested is he in the job, as well as the reasons why he wanted to be chosen.
• Skills and abilities are also clearly identified in a scholarship application letter because it helps in determining how qualified the applicant is.

Formal Job Application Letter Template

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Cover Letter

• A cover letter template in Google Docs , on the other hand, is a letter that introduces an applicant, it mentions the job title a person is applying for.
• The purpose of a cover letter ( cover letter samples in PDF ) is to encourage someone in the recruitment team to read an applicant’s resume.
• A cover letter also matches the skills and abilities required by the job.
• It is a document that does not exceed more than one page.
• The closing of a cover letter is usually in the form of a call to action.

Cover Letter For Teacher Job Application Template

Hotel Marketing Manager Cover Letter Template

Formal Business Cover Letter Template

Short Finance Clerk Cover Letter Template

Merits of Application Letter and Cover Letter

• Cover letters and college application letters formally introduce the job applicant. It describes how skills and abilities qualify a person for the job they applied for.
• They also explain unique traits and other significant experiences that molded a person into becoming an ideal employee in the designated area of expertise.
• They also serve as supporting details of a resume and a curriculum vitae. The things in the bullet list of a resume or curriculum vitae can be clearly explained in an application letter and accountant cover letter with emphasis.
• They also help explain the things you wanted to contribute to the company you are applying for.
• Lastly, cover letters and application letters make stand out among other applicants because the two documents can’t get a second look, it is mainly unique because each person is different and has different styles and ways of doing things.

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Difference Between Letter and Application (Letters vs Applications)

Letters and applications are standard methods of written communication. These two methods have similar purposes, but there are relative differences regarding structure, format, and contents. This article will explore all about letters and applications and help you to get through an understanding of letters and applications.

What Is a Letter?

A letter conveys a message from one person to another or one organization to another. Usually, letters are used for business or personal communication. It can be sent through email or postal service. Letters are written for various purposes, such as to express gratitude, request information, apologize or wish, or offer congratulations.

Purpose of Letters

Letters are primarily used to transmit information, express feelings, or make a request. Letters are commonly used for personal or professional communication, including sending condolences, requesting information, expressing gratitude, congratulating someone, and more.

What Is an Application?

Application is a standard mode of communication. Applications are used formally for requests, such as a loan or leave application. Applications are more detailed than letters and are used for specific situations. They are submitted through an official process and are sometimes used to evaluate candidates' qualifications for requested job positions, loans, or any opportunity. 

Purpose of Applications

Primarily applications are used for applying for specific requests, services, or opportunities. They are usually longer and more detailed and might often include background information about applicants, such as education qualifications, experience, and objectives. 

Format and Structure of a Letter & Application  

Key differences between the letter and application, when to use a letter and an application.

Writing a letter or application depends on various factors and purposes of the communication, including the recipient.

Use a letter when:

• You wish to convey thanks, congratulations, or sympathy.
• You must seek information or support.
• You'd like to make a suggestion or provide a reference.
• You are conversing informally with someone with whom you have a personal or professional relationship.

Use an application when:

• You're looking for a job, a loan, or another opportunity.
• You must offer detailed information about yourself and your qualifications.
• The organization with whom you are communicating necessitates a disciplined and official approach.

Common Types of Letters

• Cover Letter

When applying for a job, a cover letter is usually sent with the CV or application. It's your chance to introduce yourself, explain why you're interested in the position, and highlight your qualifications.

• Recommendation Letter

A recommendation letter is prepared by someone familiar to the receiver, such as a teacher, boss, or employee. It is frequently used to support a job application or to demonstrate the recipient's qualifications or character.

• Apology Letter

A letter of apology is written to show regret or remorse for a mistake or error. It is frequently used to mend relationships or to restore damage caused by mistakes.

• Thank-You Letter

A thank-you letter is one written to show gratitude or appreciation for something. It is frequently used to express gratitude for a present, a favor, or an act of compassion.

• Congratulation Letter

A congratulatory letter is written to express congratulations or well wishes. It is frequently used to commemorate a significant event, such as a graduation, a promotion, or a wedding.

Common Types of Applications

Applications are frequently used to apply for specific opportunities or services, and the following are some common types of applications:

• Job Application

A job application is a form used to apply for a position. It usually includes information about the applicant's education, work experience, abilities, and qualifications.

• Loan Application

A loan application is a form that is used to request a loan. It usually contains the applicant's earnings, expenses, assets, and liabilities.

• School Application

A school application is a form used to apply for school entrance. It usually contains information about the applicant's academic background, exam scores, and extracurricular activities.

• Grant Application

A grant application is a form used for funding from a foundation or another source. It usually contains details on the applicant's project idea and budget.

Tips for Writing Effective Letters and Applications

It is critical to be brief, straightforward, and to the point while writing a letter or an application. Here are some pointers to help you write better letters and applications:

• Make it clear what the letter or application is for.
• Maintain a professional tone and avoid slang or colloquial words.
• Use bullet points or brief paragraphs to make the text easier to read.
• Highlight your skills and achievements, and explain why you are the ideal candidate for the position or opportunity.
• Thoroughly proofread the letter or application for typos or errors.
• To write excellent letters and applications, tailor your message to the recipient and purpose, and adopt a precise and professional tone.
• Check for mistakes and adhere to the receiver's special instructions or recommendations.
• Whether you're writing a cover letter, a job application, or a school application, it's critical to put your best foot forward and successfully explain your qualifications and interest.

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The Difference Between a Cover Letter and a Letter of Interest

According to Zety , a service that creates professional communication templates, you use a cover letter to accompany your resume when you’re applying to a specific job, and use a letter of interest to put yourself forward for a job that isn’t advertised. Essentially, you’re pitching yourself to a company of interest, telling them your qualifications, and hoping they’ll identify a spot for you instead of waiting around for them to post an opening that aligns with your skills and experience.

Letters of interest are also helpful when someone has tipped you off to an opening that hasn’t yet been made public, according to Indeed . The goal is to introduce yourself to hiring managers and get your talents on their radar, even if it means they only keep you in mind for future opportunities.

A cover letter is reserved for when a specific job is available, so it might get you more immediate results. A letter of interest, on the other hand, could take months for results—but will help those in charge of hiring find a job that’s just right for you, should one become available.

What to include in a letter of interest

Your letter of interest should be full of background information highlighting why you’d be a great fit for the company. Unlike with cover letters, you won’t have a clear job posting or description of what the company wants right now, so you should first research the organization and identify what they do well, what they could use help with, and how your specific talents fit in somewhere. During your research, be sure to identify the most likely hiring manager, recruiter, or the manager of the team you want to be on, and address the letter to them.

Introduce yourself briefly by sharing your name and a one- or two-sentence description of your background. Then explain why you’re writing to that specific company. Share specific things about the organization that appeal to you, and then explain how you fit into what you described, sharing your experience, skills, training, and interests. If your research turned up anything about the company culture, describe how you’ll fit in and what benefits you’ll add. Finally, end your letter with a request for an informal interview. Having a chat with the hiring managers or recruiters will help them get to know you and better ensure you stick in their memory in case a job opens up in the future.

Like a cover letter, it shouldn’t exceed one page and should include your contact details. Also like a cover letter, you should try to make it as specific to the company as possible and not use a boilerplate template. In fact, in this instance, you should be even more specific about your interest in the company. Make sure you point out the details about the organization that interest and excite you, so they know you did your research.

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