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Design and Implementation of an Online Enrolment System for Higher Education Institution amidst covid-19 Pandemic in Zamboanga Peninsula, Philippines

2022, International Journal for Research in Applied Science and Engineering Technology (IJRASET)

The purpose of the study is to design and implement an enrolment system through web based application intended for higher education institution in Zamboanga Peninsula amidst covid-19 pandemic. The functionalities of the system are guided using Use Cases identified during requirement phase. The existing system encountered several constraints on the process of the enrolment, especially in detecting conflict of course schedules and the availability of slots of the courses offered, handling large number of data, and in cases where modifications or errors in the program that need to be fixed. The methodology used was prototyping to take advantage of the limited experience of users in using computerized systems. It was implemented using Hypertext Pre-processor (PHP) programming language and MYSQL database along with JavaScript, Cascading Style Sheets (CSS), JQuery and Macromedia Dreamweaver as integrated development environment (IDE). The functionalities of the system get the approval of the school administrators allowing the program to be use in an actual enrolment setting.

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Home > ETD > ETD_MASTERAL > 2986

Master's Theses

Analysis and design of a computer-based enrollment information system for st. mary's college of meycauayan.

Joseph Bernard B. Reyes

Date of Publication

Document type.

Master's Thesis

Degree Name

Master of Arts in Education Major in Educational Management

Subject Categories

Educational Assessment, Evaluation, and Research

Br. Andrew Gonzalez FSC College of Education

Department/Unit

Educational Leadership and Management

Thesis Adviser

Dante Silva

Defense Panel Chair

Roberto T. Borromeo

Defense Panel Member

Marikita T. Evangelista Flordeliza C. Reyes

Abstract/Summary

This research designs, develops and assesses the proposed enrollment information system for St. Mary's College of Meycauayan, Bulacan. The study went through six phases: Enrollment Systems Analysis which consisted of the examination of the old enrollment system in order the find out its strengths, weaknesses and new requirements that might be needed in order to improve analysis of systems operations was done to specify the requirements and system scope for the new enrollment system cost-benefit analysis was formulated to determine the possibility of implementing the program Enrollment System Design in which the logical design for the new computer-based enrollment system was constructed based on the scope and requirements identified during the analysis phase Program coding in which the logical design is transformed into machine executable format using a suitable relational database programming language which is Microsoft FoxPro Testing in which the completed application software is first installed properly in the network and then the end-users were trained on how to use it Documentation in which all activities done in the study was captured and also specified diagrams were constructed in order to capture the old system and design the new system, and finally Evaluation in which the efficiency of the two system were compared based on the responses of students, middle administrators, personnel and database experts.

Abstract Format

Accession number, shelf location.

Archives, The Learning Commons, 12F Henry Sy Sr. Hall

Physical Description

125 numb. leaves ; 28 cm.

Information storage and retrieval systems; Management information systems; School enrollment

Recommended Citation

Reyes, J. (2002). Analysis and design of a computer-based enrollment information system for St. Mary's College of Meycauayan. Retrieved from https://animorepository.dlsu.edu.ph/etd_masteral/2986

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The Effectiveness of Information Systems in the Enrollment of State Universities and Colleges in Central Luzon Philippines: A Basis for Enhancement

27 Pages Posted: 17 Jul 2019

Menchie Dela Cruz

President Ramon Magsaysay State University

Date Written: July 15, 2019

This paper aimed to measure the effectiveness of the information systems in the enrollment of State Universities and Colleges (SUC) in Central Luzon Philippines, evaluate the features to be integrated in the information systems and the level of readiness of SUC’s for online enrollment. The De Lone and McLean Success Models were used as bases for the selection of appropriate Information System measures; information quality, system quality, service quality, intention to use, user satisfaction and net benefits. The study revealed that Information Systems is 'Effective' using the D&M Success Model; the Level of Readiness for Online Enrollment is described as "Moderately Ready"; and Online Registration as priority to be integrated in the system.

Keywords: effectiveness, information systems, enhancement, service quality, user satisfaction, net benefits

Suggested Citation: Suggested Citation

Menchie Dela Cruz (Contact Author)

President ramon magsaysay state university ( email ).

Iba, Zambales, Philippines Zambales, Zambales 2201 Philippines 9193892842 (Phone) 047-8111683 (Fax)

HOME PAGE: http://www.prmsu.edu.ph

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Highschool Online Enrollment System Capstone Project Document

Introduction.

Computerization is a control system that manages processes in industrial workplace. It reduced human errors and processing time, thus it can boost productivity and resulted into high quality of product produce. In Information System, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system.

Enrollment is the process of entering and verifying data of student to register on particular school. Different interrelated processes build up enrollment procedures called Enrollment System. Enrollment Systems are used particularly in recording and retrieving student’s information. Tracking student’s information is also one feature of Enrollment Systems, in which the school can trace the standing of a student. Verifying payments was also added to update or browse student’s billings.

Online Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole.

Online Enrollment System is very essential in a school. In the case of Quirino High School, it is composed of a manual system. Directress used manual system in recording and retrieving student’s information. She also has information about student’s payment. In fact, she does all the record keeping just by using ball pen and columnar sheet. On the other hand, Registrar Department also used manual system as a way of recording and retrieving student information. Another department is Accounting Office that administers student’s payment manually.

Above our observation, human interventions will highly involve in this type of system. As a result, this may involve errors and redundancy of data resulting troubles in organization.

Project Context

            Quirino High School was established in year 1955 and was started as an annex of Quezon City High School with the Head Teacher named Mrs. Sofia Javier, together with 4 mentors and with an enrolment of 200 students. The school was become independent in year 1958 with Mrs. Monicacia Dela Cruz as acting Principal, together with 20 Faculty members and 883 students.

            The annex of Quirino High School now the Jose P. Laurel School in Project 4 was created to cope with the marked increase of 2895 students in year 1965. The Officer in charge was Mrs. Eladia M. Yabut with 68 teachers. By the year 1971, the newly appointed Head Teacher in charge was Mrs. Consuelo D. Sison. It was the period of growth and expansion- improvement of the school. Also she introduced the 3 day scheme program which focused on the maximum use of time and academic.  In year 1983 Mrs. Virginia Medel took over Mrs. Sison position. In this year there were eight classroom constructed and won as outstanding school paper and advisers too.

            Mrs. Estinellie C. Chingcuanco took over as the principal and replaced by Dr. Soledad Dilao, the General Education Supervison in Matehematics and was awarded in yerar 1991 as “Ulirang Guro “. In 1993, general Education Supervisor in Research Dr. Teresita N. Turlabeacame became the Officed In-Charge. In her time the school got the Third Place in the “Search for the Cleanest and Most Beautiful School”.  Quirino High School became the pioneer for SPED Secondary level during the time. Dr. Ballesteros was replaced by Dr. Coazon D. Fontillas who manage the school for 1 year and 6 months. The Head Teacher in Filipino Mrs. Nora Espiritu took over the position when Dr. Fontillas retired.

In year 2000 month of February Ms. Milagrosa A. Sn Juan was welcomed as the new Principal IV. During her term two computer laboratories was donated. She together with the staff created the new Mission and Vision of the school. Quality improvement of the QHS. Also she worked on the provision of a computer for each department and to further enriched info-tech through the Coke-Ed Venture Fit-Ed Program, first ever at QHS.  Year 2000 Dr. Consolation C. Montanon became as the outlook, stage plans for accomplishments and project. The complete facilitation of the Full House. December 2006 Norma Malicdem Arao established rapport among the students, mentors, personnel’s and to the other employee of QHS. She prioritizes the needs of the students.

            In year 2009 Dr. Alejandro Refemente took over the position of Norma M. Arao. He I is primarily the principal of Culiet High School. In Year 2011, Dr Alejandro Refamente replaced by Dr. Levita  U. Romeo became the IV principal of QHS and former principal of New Era High School. She retired last May year 2011. Year 2012 , Congressman Jorge ‘Bolif”  , Councilor Allan Reyes, Gian carlo and Jaime Borres , Captain Caloy, Dr. Levita U. Ramos, P.T.A officers, teachers students and Priest from St. Joseph Shrine attended the newly blessed Multi purpose covered court of Quirino High School.

Purpose And Description

            The purpose and description of the study is stated below. It discusses all about the purpose of the system and its description as well:

Problem Identification

            This research attempted to identify the problem of manual enrollment system in Quirino High School.

            Base on the interview and survey result the researcher indentified that on the manual system that the school is presently using, information and records were not kept accordingly that causes lost of important papers and documents, hard to search and retrieve that causes misplace and no assurance of safety keeping.

Another problem identified is when the entries of form in the student’s master lists are not updated, where some are complaining when records are incorrect if someone needs the documents. Some lists of classes were not produced immediately upon the start of the school year, that’s why it consumes hour or days to know what the student’s section.

The researcher also found out that generating subject every student is on other side of department building that take time to walk that cause the process slow, the increase also of the student population is one of the main problem during enrollment process.

Description of the Existing System

The existing enrollment system of Quirino High School uses the typical way of enrollment process. The process of the enrollment system begins if a student wants to enroll. He or she must present all legal and needed requirements such as FORM 136/Class Card for first year and Class Card with Clearance for second year and third year level. Having completed the requirements, the enrollee needs to get their subjects corresponding with the year level at the section building, after getting the subject the enrollee will register to the registrar for filling up the student’s record that will use in student profile.

Having completed the requirements, the enrollee must proceed to the cashier office to pay the initial payment or the tuition fee and miscellaneous fee upon enrollment. After paying the amount, enrollee will go to the principal’s office for the admission slip. This is how the existing enrollment system works.

Description of Proposed System      

The purpose of this research aims to develop an Online Enrollment System design for the benefits of enrollees and for the administrator staff of the school and to help the Quirino High School to having that fast and accurate enrollment system flow.

This project is online enrolment system for students. It retrieves and collects details of students with enrollment assessment process that produce detailed reports. It may also be use as local and online assessment of the students. The System is design to   retrieve and track the data in a faster,   easier and safe way by storing file data of the student enrollees inside a database which will lessen the effort of school staff. These details here could be seen in a second without having to worry that the single data lost. It has also functionality that can access through internet that makes students easily view and provide information.

The new Online Enrollment System will have own login page for the student to view their profile with their school assessment and also advertise the school. And also the administrative login page to secure and manage the assessment form, student profile and detailed reports.

The objectives of the study titled Online Enrollment System for Quirino High School are the following:

• To provide the solution with their problem on Manual Enrollment System that could make the enrollment fast, easier and safe each enrollment process. Safety store all the records, information, and data of the new and old students.
• To assist the students and staff who are suffering the time consuming, slow, inaccurate and manual enrollment system.
• To propose an Online Enrollment System that customize and suit the needs of Quirino High School  that will Lessen the workload and paper works of the employees and to improve the system and procedure of the enrolment process

Scope And Limitations

            The Online Enrollment system concentrates gathered enrollment data from students which contains and indicates the fees, subjects and student records like basic information, contacts and address. This will serve as a registration form document done through online and offline computerized form that can be allow student and staff access and view easily. It will provide enrollment history every transaction for every student that will be manages in an easy way without having to worry that the single data lost. The Online Enrollment System is carried out to design an efficient and effective system when it comes to speed, reliability and accuracy reports.

             The system produce only the generate Fees slip that to be physically presented upon manual payment. Also the schedule of the students is not included since it will provided after the enrollment process done. The accounting report is also limit including the invoice receipt and other payment form.

Significance Of The Study  

The population of the students is getting higher every yr. This study helped the school to process the enrolment in an easy method. Benefit of the following

 Admin Staff and Registrar

  It will be easier for the admin staff to process the enrollee. The system lessens the enrollment time, minimize the errors and redundancy.  System will provide reports in retrieving records, information of the students.

  Well organized way without the hassles of waiting long hours just to fill up forms. It can do it in the comforts of your residence, with a reduction of the long waiting line and crowd volume, plus you got more time to choose, decide on the schedules.

 The proponents would also recipient of the study. It will help the proponents gain and apply their understanding. It will help to improve their skills and work during the study.

Future Researcher

 For the future researcher, this study could help and use as their guide or as reference for online enrolment system.

Related Literature And Studies

This chapter consists of information from studies and literature, both local and foreign .These is based on dissertation both published and unpublished or just a manuscript came from the other sources. It contains collections related articles, thoughts, views and ideas done by other researchers and developers. It gives knowledge to formulate the main problem. It guides the researcher to create ideas or conceptual frame work research design, procedures, process, analyzing and implementing the data. By this, the researcher will have his own picture of comparative analysis. As a result, the proponents conducted a research on the facts related to the system that might be supportive to its improvement of the schools or universities.

Local Literature

According to the Department of Information Technology of Olivarez College and other team. A new automated enrollment system was anticipated and approved by the administrator., according to the source the enrollment system will automatically get the student’s information, will easily access and hassle-free enrollment, this is for student exclusive of any pending back subject whereas for students with pending back subject, they should meet the selected person for assessment.

  According to Engr. Hediki Hashimoto a Japanese volunteer headed the creation and conceptualization of the system. The Automated Enrollment System of Samar State University aims for an accurate, user friendly, efficient system that can help both the student and personnel for fast data processing of enrollment. The information technology faculty from the College of Engineering and Arts and Sciences assisted him. The system that is web based uses PHP programming language with data stored in My SQL is run through the intranet of SSU.A dry-run for this automated enrolment was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and the Colleges of Education, Engineering, Arts and Sciences, Industrial Technology, Nursing and Graduate Studies. Feedbacks from the students were formulated when the first semester started. Over 75 % of them say that the automation process of enrollment was better compared with the old system. With the good result of the dry run the automated enrolment system will be finally implemented this 2ndsemester.In this study, they have used PHP as for their programming language and they store data using My SQL. As for the proponents they will use VB.net for their data base and Visual Basic 6.0 for their programming language. And another difference is that they are only automated and the system only runs through the intranet of the university. This means that they can’t access the records using the Internet and outside the school.

The only similarities that the proponents have encountered here is that the university formulated a powerful database that will hold huge number of data and can retrieve and track student transactions. This is one of the goals of the proposed system that the proponents will be developing.

According to the group of IT of FEU, online automated to system is very efficient and easy to manage during enrolment system. The System is established and assured to work as Stand-alone application, LAN-Based or Internet-based with numerous loading capabilities by means of single installation only. If storing of information data is the most important goal of school, it works competently over and over the internet involving  and users at the same time. The goal of the school is to improve the enrolment process and to lessen the errors during enrolment process.

According to Jeremiah T. Sta Cruz their developer  of Saint John Academy Dinalupihan, Bataan, online enrolment system will be planned for the utilize of staff to facilitate them to create information required by different people in a fastest and easiest way. Computer is commonly used by all corporation and organization and one of this is Online Enrollment System. Online enrolment System serves as a very important part of a school for effortless and well-situated way of enrolling.

According to Bacala, Mariel Reaño, Esmeralda Mr. Paulino Gatpandan. The Online Enrolment System was proposed in substitute of the Manual Enrolment System of the organization for it to have an structured flow of transaction and competent of work especially to the administrators of Cavite Maritime Institute. It helps to retrieve and track all the necessary information from the students. It helps handle all the records of the students. Thus, for the administrator and other authorized personnel should be able to lessen their workloads and errors.

Ebenezer Montessori Christian School, Inc. The study aims provide a system that will serve their Registrar accurately and with efficiency in matters related to their enrollment. Objective of Information Technology is to help humanity from doing loads of work over time. By having computerized system, the cost during enrollment will be cut down and much effort will be reduced. The project involves a series of studies that covers all the requirements of creating a computerized enrollment system

Liceo de Cagayan University. The study meant at creating a system that would give a further opportunity for enrolling and that would give back for the schools be short of manpower and time-consuming system. The database of the system is the db Enrollment. It  has several tables and stores information such as student’s academic records, secretary’s files and records, class schedules, pre-requisites, subjects, curricula and other essential data needed in the system. The proposed system caters freshmen and transferees that contain some information just like: subject evaluation, viewing of curriculum,  and update profile. The system helps the management to lessens the enrollment time and work load as well, and minimizes errors and redundancy.

According to Jefels (2010), Information and Communication Technology (ICT) is important in primary education because it enables kids to search for the information they need and to organize what they have found. As children progress through the school system, they become increasingly responsible for their own learning. Many believe that ICT needs to be better integrated into curriculums so all schools produce computer literate, independent learners.

ICT is a global phenomenon, and children who are computer literate at an early stage of their lives might deal better with the modern world. A sound knowledge of ICT makes it much easier for children to find and organize information. An Office for Standards in Education  funded study (2009) that took place between 2005 and 2008 identified good practices in the teaching of ICT. Although the ICT curriculum was sometimes poorly balanced, its use contributed to children doing better in some subject areas. The study also found that the primary school children spent as much time on computers as the curriculum allowed. Primary school children who do well in ICT spend a lot of time going over the same ground rather than progressing. The Ofsted study (2009) found that in more than half the primary schools they visited, children did well in ICT. However, earlier work found that in more than half the primary schools they visited, children did well in ICT. However, earlier work found that children did better in schools where the computing resources were good, but had lower levels of achievement when resources were fewer.

According to the study of the group of Abrogar (2009), one major factor in growth in information and communication technology (ICT) is what industry insiders call “peopleware” – or the human component of the industry. Peopleware has become a classic on building effective development teams. More than hardware and software, peopleware completes the equation, which spells the success of ICT and ICT enabled enterprises in the country.  Peopleware is a term used to refer to one of the three core aspects of computer technology, the other two being hardware and software. Peopleware can refer to anything that has to do with the role of people in the development or use of computer software and hardware systems, including such issues as developer productivity, teamwork, group dynamics, the psychology of programming, project management, organizational factors, human interface design, and human-machine-interaction.

According to a student info system (SIS) online enrolment system for education establishments helps to manage student data. Student information systems of De La Salle University is the first one that I have heard using an Online Enrollment system .It provide capabilities for entering student test and managing many other student-related data needs in a school, college or university. Also known as student information management system (SIMS, SIM), student records system (SRS), student management system (SMS), campus management system (CMS) or school management system (SMS).

According to Carel W. Villanueva of Metropolitan Computer Times, a well-known architect; and contractor Gilbert Yugave stated their opinions about the importance of computer: substantial man-hours are saved, errors are lessened and productivity is increased by 60%.

According to UNO-R Bacolod, AIMS enchances their enrollment system. The Academic Information Management System or AIMS has enhanced the enrollment system and academic record keeping of the University of Negros Occidental Recoletos in Bacolod City. AIMS have greatly improved the school’s information technology infrastructure. UNO-R students ad their parents can view the academic records online while enrollment procedures has been reduced to only 30 minutes or so with corresponding accounts due within 5 days. School notices and announcements may be read online.

According to Far Eastern University, they decided to automate the enrollment system in two phases: (1) the development of a system for enrollment and student’s records for Phase 1 and; (2) the integration of the students’ financial records. They reviewed organizational structures, assigned people to support groups and asked faculty advisers and staff for training.

The local literature stated above is related to each other because with the usage of computer they can save time and errors were lessened because of less paperworks. The systems were done with the help of computer that has database and the ability store records among students who uses enrollment systems.

Foreign Literature

The on-line student enrollment system enables students to enroll into their subjects prior to the commencement of their semesters. This enrollment system not only allows international students to enroll through internet without traveling to the campus but also incorporates the business rules. These business rules cover a wide range of regulations and policy such as subject pre-requisite, student’s payment status, course coordinator’s decision and the correspondence of students’ seniority to the intended enrolling subjects. Besides business rules, the system also incorporates various notification mechanisms like Short Messaging Service (SMS)and E-mail. XML is used to store business rules and this allows the portability   system interface to wider range of devices such as Personal Device Assistant (PDA). The interface auto-detects the user’s device either PC/laptop or much smaller screen device such as PDA. In short, the enrolment system backend engine runs based on the business rules and front-end engine runs to provide high satisfaction user experience. With the business and user interface, the system is able to run the workflow of the student enrolment from the online enrolment form to approval workflow cycle running in parallel with the notification capability.

According to Ford Apache is a powerful web server designed with a modular architecture to be both efficient and portable. It is extremely flexible, offering the ability for a sing server to support multiple websites as virtual hosts and to act as web proxy. Apache includes standard modules for caching, to supports SSL/TLS connections, various authentication and authorization mechanisms, and filtering system. There are many add-on modules that extend Apache’s functionality providing features, such as templating engines, embedded interpreters for many scripting languages, and HTTP interfaces to systems such as the Subversion control system.

This packet reference summarizes Apache’s command-line option and the configuration directives for the modules in the standard distribution. It covers Apache version 2.2.9, but most information is applicable to any version of Apache 2. For comprehensive information, the scale of which is beyond the scope of a small guide such as this, the Apache documentation website should be your next point of referral.

Apache is normally run as a system daemon or service, with a parent process or thread supervising a number of child processes or threads that perform the request processing. A part from certain core feature, most functionality is implemented by modules, which may be either statically linked into the server dynamically loaded on startup.

Operating systems vary in how they implement features such as networking and multiprocessing. Apache version 2.0 introduced Multi Processing Modules (MPMs) to provide networking and scheduling models tailored to particular operating system and usage patterns. MPMs use the native features of the operating system and provide scheduling using processes, threads, or a mix of the two. Apache uses only a single MPM at any time, and it must be statically compiled into the server

According to Pouncey I., York R.. Cascading Style Sheets (CSS) is a language designed for describing the appearance of documents written in a markup language such as HTML. With CSS you can control the color the text, the style of fonts, the spacing between paragraphs, how columns are sized and laid out, what background images or colors are used, and a variety of other visual effects. One of the major benefits is that the same CSS can be used by more than one page, meaning that the style of an entire website can be adjusted without having to change page individually.

The most common use for CSS is to style web pages, and in combination with HTML or XHTML (which is used to describe content) and JavaScript (which is used to add interactivity to a site). CSS is a very powerful tool. In the early days of the Web, nine different proposals were made to the World Wide Web Consortium, the main standards organization for the Web which is more commonly known as the W3C, for a style sheet language to help separate the visual appearance of a document from its content. In 1994, Cascading HTML Style Sheets was proposed by Hakon Wium Lie, now CTO of Opera Software, but at the time he was working at CERN with Tim Berners-Lee and Robert Cailliau, the two men invented the World Wide Web. CHSS become CSS because CSS can be applied to more than just HTML, and in December 1996 the CSS level 1 Recommendation was published.

Since then, there more CSS specifications have been published by the W3C. CSS2 became a recommendation in 1998, with CSS 2.1 and CSS 3 currently existing as candidate recommendations.

Although CSS 3 is still under development, CSS 2.1 is likely to become a fully fledged recommendation in the near future and is well supported by all modern browsers. By using CSS for the presentation of a document, you can substantially reduce the amount of time you spend composing not only a single document but an entire website. As you’ll discover, CSS is much more versatile than the styling mechanisms provided by HTML alone. The versatility of CSS, when harnessed effectively, can reduce the amount of hard disk space that a website occupies, as well as the amount of bandwidth required to transmit that website from the server to the browser.

According to Holzner S., et al, (2009). jQuery is an open-source JavaScript kit for building Web applications so dynamic they jump off the page. Filled with special controls like calendars and the folders, and special effects like wipes and fade-ins, jQuery is gaining popularity rapidly.

Perhaps most important, jQuery gives you excellent support for Ajax applications. Ajax is what allows you to access a Web server from a browser without a page refresh-that is, there’s no blinking, no flicker when you download data behind the scenes with Ajax; you just download the data and then you can display it in a Web page using dynamic HTML techniques. No fuss no muss- and the end result is an application that looks more like a desktop application that a Web application.

With Ajax, the user can do something in a browser page, and the result of their action appears instantly, updated immediately in the browser window, without affecting the other contents of the window.

jQuery an open-source JavaScript kit for building web application so dynamic, they jump off the page. Filled with special controls like calendars and tab folders, and special effect like wipes and fade-in, jQuery is gaining popularity rapidly. Specialized in letting you select element in a page and it does better than any wrapped sets of elements at the same time.

jQuery is a JavaScript library full of tools ready to be used – which means that it’s prewritten JavaScript, ready for you to put to work in your own Web pages. In this book, you get a guided tour of what makes jQuery so popular.

jQuery specializes in letting you select elements in a page, and it does that well than any other JavaScript library. You’ll see how to create wrapped sets of elements in jQuery, so you can handle multiple elements at the same time. You’ll also see how to manipulate wrapped sets of elements by changing their appearance, style, visibility, and even their HTML.

jQuery also comes packed with super-power-full utility functions, such as functions that let you determine which browser the user has and what its capabilities are. jQuery provides many utility functions and you’ll get a look at the best ones in this book.

jQuery is known for its visual effects, which include slick-looking wipes, in which a sheet of color wipes over an element, and fades, in which an element and its background fade from view.

According to King T. Reese MySQL is open in every sense of the term. Its SQL dialect uses ANSIS SQL2 as its foundation. The database engine runs on countless platforms, including Windows 2000, Mac OS X, Linux, FreeBSD, and Solaris. If no binary is available for your platform, you have access to the source to compile to that platform.

MySQL has an API for just about any programming language. Specifically, you can write database applications those applications that access MySQL in C, C++, Eiffel, Java, Perl, PHP, Python, and Tcl.

MySQL supports several different character sets, including ISO-8859-1, Big5, and Shift-JIS. It also supports sorting for different character sets and can be customized easily. Error message can be provided in different languages as well.

MySQL compares well with other free database engines. It blows them away, however in terms of performance. In fact, mSQL does not compare with MySQL on any level. InstantDB compares reasonably on a feature level, but MySQL is still much faster. PostgreSQL has some cool SQL3 features, but it carries the bloat of commercial database engines. If you are looking at low-cost database engines and are using advanced SQL3 features, you probably want PostgresSQL.

Like many applications, MySQL has a test suite that verifies that a newly compiled system does indeed support all the features it is supposed to support without breaking. The MySQL team calls it test suite “crash-me” because one of its features is to try to crash MySQL.

Somewhere along the way, someone noticed that crash-me was a portable program. Not only could it work on different operating systems, but you could use it to test different database engines. Since that discovery, crash-me has evolved from a simple test suite into a comparison program. The tests encompass all of standard SQL as well as extensions offered by many servers. In addition, the program tests the reliability of the server under stress. A complete test run gives a through picture of the capabilities of the database engine being tested.

MySQL is a relational database management system. It includes not only a server process to manage databases, but also tools for accessing the database and building application against that database.

The Structured Query Language (SQL) is used to read and write to MySQL databases. Using SQL, you can search for, enter, modify, or delete data. SQL is the most fundamental tool you will need for your interactions with MySQL. Even if you are using some application or graphical user interface to access the database, somewhere under the hood that application is generating SQL.

SQL is a sort of “natural” language. In other words, an SQL statement should read – at least on the surface – like a sentence of English text. This approach has both benefits and drawbacks, but the end result is a language unlike traditional programming languages such as C, Java, or Perl.

According to Holzner , PHP stand for “PHP” Hypertext Preprocessor”, but it is also known around the world for its original name, Personal Home Page. It’s the server side programming language that’s taken the web world by storm – PHP is far and away the most popular programming language for use on Web servers. That’s the idea behind PHP: being able to do some easy programming on the Web server, creating everything from online database to guest books, from customer schedulers to chat rooms, from file uploading tools to shopping carts. It’s all possible with PHP.

Where did PHP come from? PHP users are sometimes started to learn that PHP has been around for quite some time; it was created by Rasmus Lerdorf in 1994 (Rasmus wanted a way of logging who was looking at his online resume). PHP got such a good reputation that by 1995 it was available for use by other people, and the PHP revolution was underway.

PHP at that time was called Personal Home Page, or Personal Home Page Tools. At that time, as you might expect, PHP was very simple, and could be used to create Web page hit counters, guest books, and the like. The 1995 version of PHP was called PHP/FI Version 2.

In time, Rasmus added support for interfacing with Mini SQL (mSQL), and PHP/FI started growing at an astonishing rate as more people contributed code to it. There was a real need for an easy Web server programming language then, and the number of PHP pages just kept growing. In 1996, PHP/FI was already being used by about 15,000 Web page. In 1997, that number grew to more than 50,000.

Today, PHP is everywhere you look on the Web, with an estimated 100 million PHP pages (it’s hard to get accurate statistics-if you do a search on Google for PHP, for example, you get an astounding estimated 2,7400,00,000 hits). PHP is still true to its original name: Personal Home Page, because it gives you the easiest way to make you Web pages come alive on the server. But PHP has also become a very professional language, suitable for top-notch sites.

According to Delisle M. PhpMyAdmin is an open source web interface that handles the administration of MySQL. It can perform various tasks such as creating, modifying, or deleting databases, tables, columns, or rows. It can also execute SQL statements or manage users and their permission. When it comes to exploiting PhpMyAdmin to its full potential, even experienced developers and system administrators search for tutorials to accomplish their tasks.

PhpMyAdmin is a web application written in PHP; it contains XHTML, CSS, and JavaScript client code. This application provides a complete web interface for administering MySQL database, and is widely recognized as the leading application in this field.

Being open source since its birth, it has enjoyed support from numerous developers and translators worldwide. The project is currently hosted at SourceForge.net and developed using their facilities by the PhpMyAdmin team.

Host providers everywhere are showing their trust in PhpMyAdmin by installing it on their servers. The popular cPanel (a website control application) contains PhpMyAdmin. In addition, we can install our own copy of PhpMyAdmin on our web server as long as our provider’s server satisfies with the minimum requirements.

The goal of PhpMyAdmin is to offer a complete web-based management of MySQL servers and data, and to keep us with MySQL and web standards evolution. While the product is always evolving, it supports all standard operations along with extra features.

PhpMyAdmin offers features that cover basic MySQL database and table operations. It also has an internal system that maintains metadata supports advanced feature. Finally, system administrators can manage users and privileges from PhpMyAdmin. It is important to note that PhpMyAdmin’s choice of available operations depends on the rights the user has on a specific MySQL server.

India’s higher education system is the third largest in the world. The most significant governing organization at tertiary level is the University Grants Commission. Which enforces its principles, advises the government, and lend a hand to organize between the centre and the state? Official recognition for higher learning is overseen by 12 independent institutions recognized by the University Grants Commission. As of 2009, India has 2 central university 215 state universities, 100 deemeduniversities, 5 institutions established and carrying out under the state act, and 13 institutes which are of national importance. Other institutions include 16000 colleges, including 1800 exclusive women’s colleges, functioning under these universities and organizations.

Long Beach City College Switches Online Enrollment System Kopf, David. Southern California community college Long Beach City College has using with a new Cognos-based enrollment management system that was planned by Irvine, Californian based professional services firm e2e Analytix .Prior to installing the new system. The school has two main campuses and numerous satellites that maintain nine schools and 34 departments, handled its enrollment via manual spreadsheets. There is no reporting, continuity, or ordinary practices, and with extensive error corrections, the school’s enrollment institute budgeting and scheduling took up to three months to collect, support, and put into action.

School tapped e2e Analytix, which specializes in higher education, to propose a online enrollment management system. Enrollment management was a exclusive relevance according to Dan Galuppo, Director of professional services, but the consequence delivers data collection, consolidation, work flow, and calculations to help LBCC enrollment staff make faster, accessible and more conversant decisions.

According to the Dean of LBCC Ms. Linda Umbdenstock, the new system provides flexible and useful model development and the solution significantly reduced the quantity of time to process, combine and apply forecasts. It provided real-time service cost and cost scheduling per semester.

According to Support, Mr. Kerian Greenaway According to Support, Mr. Kerian Greenaway Coordinator of Admission the system . Edith Cowan University (ECU)  at this time there are more than 5, 000 new  enrolling students, which has been made easier with online enrolment system. This has permitted ECU to considerably re-design its business procedures. The system is known as the Edith Cowan University Web Enrolment System, and replaces usual firm copy enrolment. offers proximity and usefulness of course enrolment via the Internet.

In terms of enrolment, the student has time to manage of enrolling in a week period, which allows for any little problems in the system, if the student not able to get online. ECU also formerly faced difficulties with organization student enrolment management, as staffs were disseminated across numerous locations, so there was a desire for enhanced entrée and organizing of student information. International students enjoy easy enrolment process with enhanced time efficiency.

According to  Robert John G.and Riceo, Vincent Joel T. of Veritas Parochial School Pascual enrollment system is developed to help both the old and new students ,to enroll in a more well-organized way with no waiting long hours just to fill up forms, that most of the time become redundant, or to wait  in line and pay your  fees . It is with the Enrollment System for VPS that this new method of enrollment may be achieved. This new variety of system offers the student with new options for enrolling. Just by logging on to their website the student may generate his new account for the existing year he is to be enrolled in.  All the student has to do is to fill up certain forms that do not take more than a few minutes to finish. Then the account will be saved and stored in the school database for upcoming references of the student.

According to Whitten, Bently, Ho, they stated their reason on Why does computerization help? Saying computer amplifies the potential of the information system by increasing efficiency, reducing errors, and increasing effectiveness.

According to James A. O’Brien, “There are many kinds of information system in the real world”. All of them use hardware, software, network, and people resources to transform data resources into information products. Some are simple manual information systems where people use simple things such as pencil and paper, or even machines such as calculators and typewritters.

Today’s technology is influenced by computers. Everywhere you go and everything you do can be manipulated through computer transactions. Other fields incorporated computers in their processes, computerization. As Alcuaz said, “The advent of computer and technical automation has drastically change the appearance of today’s offices.” But with the computer technology growing rapidly, the changes continue everyday in offices around the world.

The use of computer technology is continuously evolving because technology doesn’t stop unless human kind is satisfied. Based on the foreign literature, computers are very helpful tool. Nowadays they can make work easier and efficient.

LOCAL STUDIES

                Bagahay, Edalie G. et.al on their study: “A proposed enrollment system and records management system for B.U. College Registrar”, developed enrollment system and records management system of Bicol University Registrar Office. The objective of the study is to design on effective and efficient computer based system that will provide an increase in quality of service to the clientele. Problems are lack of equipment, delay in the submission of grades and data errors produced of manual system.

Bacala, Mariel et..al “Online enrollment system for Cavite Maritime Institute Dasmariñas, Cavite”, stated that the online Enrollment system was proposed in replacement of the Manual Enrollment System of the institution to have an organized flow of transaction and an ease of work especially to the administrators of Cavite Maritime Institute.

In the study of Paaño, Aileen P. et.al, “National Training Program Computer-Based Information System of Aquinas University of Legazpi”, aimed to provide a more effective information system and more accurate and efficient process of doing the system and procedures of NSTP. The researchers of the stidy used the software development life cycle and employed an input-process-output theory and the open system theory.

Aldou, Irene G. “Management Information System for the Department of Tourism Regional Office No. 5”, created a system that replaced manual system to computerized information system.

Man continuously searches for improvement regarding on the way of life. Through the advancement in Science and Technology, computers were introduced which set forth a new generation in technology and computers.

FOREIGN STUDIES

                Patrick, H.H “online  student enrollment system”, Swinburne University of Technology, Sarawak Campus Malaysia. This study aims to allow student Administrators to make different queries, notification mechanism, minimize human errors and service oriented satisfaction among students.

Governor Andres Pascual College, a software development and IT service firm implemented its catalyst integrated web platform to provide content management, transaction processing, marketing, and interactive community function to the two rice schools. This study allows the user to know the contecnt management, transaction processing, marketing, and interactive community functions of a software development.

A Management Information System (MIS) is a system or process that provides the information necessary to manage an organization effectively. MIS and the information it generates are generally considered essential components of prudent and reasonable business decisions.

The importance of maintaining a consistent approach to the development, use, and review of MIS systems within the institution must be an ongoing concern to both bank management and OCC examiners. MIS should have a clearly defined framework of guidelines, policies or practices, standards, and procedures for the organization. These should be followed throughout the institution in the development, maintenance, and use of all MIS.

The only similarities that the proponents have encountered here is that they use a very powerful database that will hold a very large number of data and can keep track of the students records and transactions. This is one of the goals of the proposed system that the proponents will be developing.

DEFINITION OF TERMS

                The following terms were conceptually and operationally defined as shown in Table 1.

Technical Background

This chapter presents the flow of enrolment system. The comparison of the existing and proposed system, it contains diagram to show the step by step process of the system.

Narrative Explanation Of The Existing System

The current set up of the school has been using forms that are to be filled up by the enrolled students so that the school can have a record of the student’s transactions for the whole year. But as the population of the school grows, the existing system is no longer well-organized and suitable to accommodate both the school services and the quantity of the students. The management at this time seeks an improved way that would help them handle the enrolment enhanced, more efficient, and more convenient for them and for the students also.

Context Diagram of Existing System

In context diagram of existing system explains that the new student must fill up the registration form that contains personal information such as Surname, First Name, Middle name, Address and contact number. After filling the slip, student need to present the form 136/ card.

Diagram of Existing System

The student will process to the section building to and choose the subjects for the whole semester. The next step will be on the Accounting office to pay the initial payment for the semester. Receipt will be released; automatically the student is now officially enrolled. The receipt will be presented to the registrar to get the schedule for the whole semester. Registration form is presented   on the first day of classes.

Entry Relationship of existing System

  Entry relationship explains the connections of the enrollee to the admission office, accounting and registrar office.  The student follows the step by step process of the existing enrollment system. From the admission office which is for assessment process, to the accounting office for fees up to the registration office for the schedule of the student for whole semester.

NARRATIVE EXPLANATION OF PROPOSED SYSTEM

            The Automated Online System is design to   retrieve and track the data in a faster,   easier and safe way by storing file data of the student enrollees inside a database which will lessen the effort of school staff. These details here could be seen in a second without having to worry that the single data lost. It has also functionality that can access through internet that makes students easily view and provide information.

Context Diagram of Proposed System

The Online Enrollment system concentrates gathered enrollment data from students which contains and indicates the fees, subjects and student records like basic information, contacts and address. This will serve as a registration form document done through online and offline computerized form that can be allow student and staff access and view easily. It will provide enrollment history every transaction for every student that will be manages in an easy way without having to worry that the single data lost.

Diagram of the Proposed System

The Online Enrollment System is carried out to design an efficient and effective system when it comes to speed, reliability and accuracy reports.   The system produce only the generate Fees slip that to be physically presented upon manual payment. Also the schedule of the students is not included since it will provided after the enrollment process done. The accounting report is also limit including the invoice receipt and other payment form.

Relationship of the Proposed System

            The proposed system enables the students to have an access to the enrollment system in their own homes or where the internet is accessible. The proposed system facilitates and stores all the records and data transactions, and other activities of the students regarding the enrollment. The system generated the necessary reports needed by the faculty and the students like the Certificate of Registration.

The Student Information Sheet, Registration Form, Advising Slip, and Assessment Slip are going to be obtainable online where it could be submitted in the same manner.

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Process Optimization: An impact to the Enrollment System of Aurora State College of Technology

• Ariel Francis E. Bognot
• Mary Fei J. Wy
• Matthew O. Santos
• Jomar R. Merciales
• Allia Marie A. Padilla
• Joefil C. Jocson

Student enrollment is a process of signing up to attend in an academic year in school, colleges, or universities. The enrollment process is completed after a student/enrollee is granted admission to a particular institution. For colleges and universities, students can enroll courses to pursue and subjects to attend. Enrollment processing is one of the hard to measure factor in an institution that ends up being crucial for both the students and the institution. Current enrollment process is usually time consuming and takes a lot effort for both parties. The study investigates and analyzed the current enrollment process of Aurora State College of Technology (ASCOT) by opinion survey method. For the survey, a minimum sample size will be taken through stratified random sampling method from the institution faculties and staff, students, and parents. The analysis has been done with percentage, averages, weighted score and ranking methods. The result has indicated that the current enrollment process needs improvement for it to be efficient in this time of pandemic and will help both parties.

How to Cite

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Copyright (c) 2021 Ariel Francis E. Bognot , Mary Fei J. Wy, Matthew O. Santos, Jomar R. Merciales, Allia Marie A. Padilla, Joefil C. Jocson

This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License .

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Enrollment System Complete Project Documentation

Table of Contents

Enrollment System Introduction

Computer technology has opened a new chapter in technical advancements, allowing computers to become a part of daily life. Computers make everyone’s lives easier, allowing them to live better lives. At work, school, and at home, computers are ubiquitous. Teaching and learning, data processing, record keeping, and the educational system’s enrollment system have all benefited from technology.

Enrollment systems are used to keep track of a student’s data. A well-built one will lighten the load on those who are generally responsible for all of the work. The enrollment mechanism comes in handy when the school has to get crucial information from a student. The school can track the standings of pupils using the enrolling system. A school’s manual enrollment approach might result in erroneous student performance evaluations, lost student data, inaccurate reporting, and sluggish enrollment processing. Students will be perplexed as to what they should do and how they should go about enrolling. It is incredibly important in the school because it simplifies the enrollment process.

In order to enroll students, the School follows the traditional method. A total of 3,000 students are enrolled in four (4) year levels. The school’s population grows every year, therefore the manual enrollment and student record-keeping system takes up too much time for the teachers or enrolling officer.

The researchers’ goal in this study is to create a fast, accurate, and dependable computer-based enrollment system for the School’s administration, faculty, and staff that will speed up the enrollment process, facilitate and secure students’ records, reduce the enrolling officer’s effort in updating students’ information, provide a reliable record-keeping facility, and provide accurate enrolling information.

Login/logout services, an administrative module, a registrar module, a cashier module, database maintenance, and a help assistant are all included in the proposed system.

Project Context

The school’s current system, such as the enrolling system and record keeping, is done manually. The manual system has been in place from the beginning of the school’s functioning.

During the enrolling period, students will visit the admissions office and get any necessary enrollment requirements. The evaluator will then assess the students’ grades in order to determine which subjects they should take in the current school year and their existing academic standing. The assessor will generate a list of subjects that the students are needed to take. Students will pay their PTA fee and other costs to the cashier after receiving the list. The cashier will provide the students receipts to prove that they had previously paid. The person in charge will prepare a summary of student enrollment at the end of the enrollment period.

Because the enrolling officer must search and locate the student’s records in the filing cabinet, the manual updating of the student’s records slows down the admission process. Delays in student evaluations due to the enrolling officer’s need to review past grades and the fact that some of the student’s records are misplaced. Due to disorganized student data, tallying subjects takes time as well.

As a result of these factors, the researchers chose to design and construct a computerized enrollment system that is quick, accurate, dependable, and simple to use. The planned enrollment mechanism is a positive move in the right direction for the institution. By offering quick and easy access to information, this might be a huge benefit to those who are juggling a lot of chores throughout the enrollment time.

Purpose and Description

This capstone project’s major goal is to create a computer-based enrollment system that is quick, accurate, dependable, and simple to use. The researchers will design and construct a capstone project titled “Computerized Enrollment System” for the School’s administration, instructors, staff, and students.

The proposed project will use computer-based software to replace the school’s present manual enrollment system, which will allow authorized users to speed up the enrolling process, provide updated, secure, and easy-to-access student records, and provide accurate reports.

Login/logout services, administrator’s module, registrar’s module, enrollment/cashier module, database maintenance, and help assistant will be among the system’s features.

The proposed system’s Log-in/Log-out Services feature will require allowed users to input their user ID and password in order to access their user account in the administrator’s module, registrar’s module, and enrollment/cashier module.

The school administrator can control sections, year levels, school years (set active school years – used in current enrollment), subjects, faculty, and staff in the Administrator’s Module.

The Registrar’s Module allows the personnel of the registrar’s office to manage student credentials, view a list of enrolled students, view student records, and enter grades.

The Enrollment/Cashier Module gives the cashier access to enrollment data, enrolled student complete details, payment records, fee management, and the student ledger.

Database maintenance is one of the system’s functions that allows administrators to update students’ records, manage data and transaction log files, and backup the system.

The Help Assistant is a program that provides instructions on how to utilize the system.

The following outputs are possible from the proposed project: a user’s log report, a list of enrolled students, enrollment summary reports, payments and collectibles, and a student ledger.

Objective of the Study

The study’s major objective is to create a computerized enrollment system for the school that will allow for quick, accurate, and simple enrolling and record keeping.

The following are the researchers’ precise goals in conducting this study:

• To make updating a student’s record as easy as possible for the teacher-in-charge or the enrolling officer.
• To expedite the enrollment process at all levels of the school year.
• To create a database for student files that would allow enrolling officers to quickly search, locate, and update information.

Scope and Limitations of the Study

This capstone project will focus only on the school’s computerized enrollment system and record keeping. The researchers will concentrate on collecting relevant data, such as student information, calculating appropriate payments, handling student grades, making reports, and generating student credentials.

The proposed system’s database management component will focus on adding and changing student records, grades, maintaining and managing user table entries and user logs, and monitoring changes made by allowed users in the system.

The proposed project will be built on a client-server architecture and will be connected over a local area network (LAN). This is not available over the Internet, and only the administrator with access to the Administrator’s Module has complete access to all of the system’s functions.

REVIEW OF RELATED LITERATURE/SYSTEM

This chapter includes a review of related literature and studies, as well as the technical backdrop on which the project’s technicality, details of the technologies to be used, and the project’s relevance will be discussed.

REVIEW OF RELATED BOOKS AND SYSTEMS

Computerized Enrollment System

According to Studymode.com (2012), electronic enrollment systems are increasingly replacing what we used to call “paperless” transactions and making any transaction easier and faster. It also tends to reduce the amount of manpower and human effort required to conduct any enrollment transaction. ( http://www.studymode.com/essays/Computerized-Enrollment-Thesis-927388.html )

Record Keeping

Records, according to Chifwepa (2009), have two purposes. Not only do they present a clear image of what is available and what is necessary for a school, but they also justify certain needs. They also help to extend the memory of individuals and/or organizations, allowing them to carry on their traditions and successes to future generations. Because of its critical role in the effective creation and gathering of information, record keeping is critical to the overall information cycle of an educational institution. Because schools create some of the most important data, the need of establishing a rigorous record-keeping culture at that level cannot be overstated. (http://www.adeanet..org/adeaPortal)

Importance of Record Keeping

Adebowale and Osuji (2008) researched the record-keeping methods of elementary school teachers in a number of local government regions in Nigeria’s Ondo state. Data was obtained using a questionnaire titled “Questionnaire on Record-Keeping Practices of Primary School Teachers,” and descriptive statistics were used to evaluate the results. The findings revealed that, while the teachers were aware with some record-keeping principles, they were not proficient in the majority of operational procedures and did not display knowledge of how to use record-keeping to enhance teaching and learning activities. There was no equipment available that could be utilized to keep records safe. The researchers recommend that instructors receive frequent in-service training in record keeping and retrieval, recognizing the relevance of record keeping in the successful implementation of the country’s Universal Basic Education program. Teacher preparation programs should also incorporate the development of record-keeping abilities. ( https://www4.nau.edu/cee/jep/journals.aspx?id=183)

Student Information System

The above-mentioned concepts on computerization of enrollment systems and record keeping are relevant to the current project because they serve as a foundation for the development of an enrollment system for the School that will reduce the time and effort expended by staff in updating student records and maintaining records. The concepts also allude to aspects of the current study, such as the users’ module and database maintenance, which will be implemented into the proposed system by the developers.

The researchers based their formulation of the general objectives and important factors to consider in designing the features that should be included in the development of the proposed enrollment system on the concept of record keeping, its importance, and its fundamental role in the process of efficient information production and collection.

The associated studies on records and information management, as well as record keeping techniques, provide details and evidence to help researchers build and construct a successful enrollment and record keeping tool.

TECHNICAL BACKGROUND

The School’s current enrolling system is done manually. The school lacks technology that is important and required for a quick and easy enrollment procedure, record keeping, and report generating.

The school will need to purchase computer units, a machine to print results, and set up Local Area Network access in order to implement the suggested system.

Using the computerized enrollment system and utilizing technology in data processing, record keeping, and the enrolling system will offer the school with an efficient means of processing information and maintaining records.

The suggested system will be placed on a primary server and may include a backup server in the event that the primary server fails. The operating system for the server will be Microsoft Server 2003 Enterprise Edition, which will run programs such as networking and databases. To protect the main server and other PCs from viruses, a software firewall must be installed.

The Modified Waterfall Model will be used by the researchers in the creation of the new software.

CHAPTER III

METHODOLOGY

The researchers’ approach and technique for performing the study, the system development procedure, and the results and discussion are all covered in this chapter.

The researchers will undertake this capstone project using a variety of data collection approaches as well as a variety of analytical tools to aid and justify the study’s conduct. Researchers will be able to discover the challenges that the school’s administration and personnel face in the current system using data collection approaches. Interviewing, observation, and brainstorming are examples of analytical tools. The information gathered will be examined and used as a foundation for the system’s design and development.

An interview is a conversation between two people (the interviewer and the interviewee) in which the interviewer asks the interviewee questions in order to gain information. Observation is either a living being’s action, such as a human’s, in which they receive knowledge of the outside world through their senses or a scientific instrument’s recording of data. Any data collected during this action may alternatively be referred to as “data.” An observation can also refer to how or when you look at something. Brainstorming is a technique for gathering as many ideas from a group of people as feasible. Typically used to identify potential answers to problems, clarify details of opportunities, and find remedies to existing system difficulties.

The researchers will develop the system using the Systems Development Life Cycle (SDLC) method. As indicated in Figure 1, the SDLC approach is used in the study and design of the system.

The researchers will employ the Modified Waterfall Model in constructing the Computerized Enrollment System, which is divided into numerous phases, as shown in Figure 1. The following are some of them:

Requirement analysis is a term that refers to the process of determining what The researchers will investigate how the system operates, as well as the user’s preferences, needs, and requirements, before recommending a remedy. To determine system requirements, the researchers will interview the school administrator, registrar, and finance department staff. The researchers will assess the data and conduct research on related literature and studies after the interview. It also include creating estimates for the work to be done, generating the necessary commitments, defining the work plan, and finalizing the project plan.

Design of systems and software. The system will be designed in this phase depending on the system’s requirements. The researchers will create the database model structure, connect the database tables, create data forms, and prepare the project presentation. A review of the system’s design and functionality will be carried out. The programmer will evaluate and change the design of the system’s tables and forms, as well as test the system’s functionality. The data flow in the system will be represented using a Data Flow Diagram (DFD). The system’s data model will be an entity relationship diagram (ERD). The programmer will write the source code for the system that will be built.

Testing. This phase entails reviewing a system or application in order to determine whether it fits all of the client’s requirements and to identify any faults. To assess if it will work according to the specification, requirements such as software functions and features were checked. This step verifies that the created system is complete and functional, assesses whether the software performs all functions after integration with the existing operating environment, and assesses the software’s overall dependability and quality.

Implementation. The researchers will do a dry-run of the system and train the system’s intended users during this phase. Users of the system will examine if the system’s recommended features and suggestions are implemented.

Maintenance and operation. T his phase ensures that the information system is completely functioning and performing at its best until it reaches the end of its useful life. Management of changes to the system to support end users, monitoring of system performance, performance of needed security actions such as backups, and continuance of end user assistance are all part of the Operations and Maintenance Phase.

This phase will also offer users with the documentation and training they need to efficiently use the system. Although data conversion will only take place once, user documentation will be required. The product will be deployed on the hardware that will be utilized in the production environment (on live systems). Deployment necessitates meticulous planning. Initial data will be loaded and user training will take place once the product has been deployed.

Requirements Analysis and Documentation

The suggested solution is called “Computerized Enrolling,” and it is a computer program that allows authorized users to automate the school’s enrollment system and record-keeping. Users will be able to discover and retrieve necessary student information and credentials, as well as compile an enrollment summary report, using the program.

The following aims and objectives must be met in order for the software design and development to be completed:

• To create a database for student files that would allow enrollment officers to readily update information.
• Enrollment and record-keeping software that is completely available over the school’s Local Area Network (LAN).
• To produce reports that are quick, dependable, and accurate.

System Functionality

Administrator – The system’s log-in and log-out services will prompt authorized users to enter their user id and password. The administrator is the only system user who has full access to all of the proposed system software’s functionalities. It has a database that the administrator can update and maintain.

Registrar – The system prompts the registrar’s office workers to provide their user id and password. Students’ grades can be entered and validated by the staff.

Cashier – The system will require the cashier to input their user id and password. The cashier can check enrollment data and students’ complete details after successfully logging into the system. The cashier has the ability to accept payments and print receipts.

Project Plan

Before implementing the software project, the researchers will create a project schedule that details the planned activities, resource management, and cost estimates for the construction of the computer-based enrollment system.

Design of Software and Process

The researchers will produce a design for the system to be created after gathering data and determining user needs through observation and interview, as well as user ideas.

All of the first phase’s requirements are being used to aid in the effective construction of the Computerized Enrollment System for administration and employees. The Context Diagram, Decomposition Diagram, DFD Explosion for administrator, registrar, and cashier, and Entity Relationship Diagram of the built system will be presented in this part.

Development and Testing

The system process model that the researchers will use in building the system is the Modified Cascade Model, which evolves methodically from one phase to the next in a downward direction like a waterfall.

Testing will put the system through its paces in every way possible. It comprises both preliminary and comprehensive testing of the new software. Prior to delivery, the new program, as well as the equipment and software, should be thoroughly evaluated to guarantee that the system performs as planned.

Requirements Definition Phase

Define system requirements, construct system process model, and develop application logical data model, estimate system workload, and identify strategies for training end users are all activities in this phase. During the Requirements Definition Phase, the researchers will collaborate with the proposed system’s beneficiary to define the project’s architectural limits, develop criteria for measuring the system’s technical performance, and establish baseline requirements.

Requirements for software. Table 1.0 lists the software development tools used in this study.

Software Requirements

Development Tools

Visual Basic

The developers utilized this software to create the design and screen forms for the Computerized Enrollment System, as well as the database and server.

Microsoft Access is used to manipulate databases and store records.

Hardware Requirements are a list of what you’ll need to get started. Table 2.0 shows the minimum hardware requirements for the CES as determined by the researchers.

Hardware Requirements

Peopleware Recommendation.

Table 3.0 lists the users who would be appropriate for the proposed computerized enrolment system with defined tasks.

Minimum Hardware Requirements

• Intel Dual Core or Higher Processor
• 512 MB to 1 GB Memory (Recommended)
• 80 GB, Hard Disk
• Dual LAN Card
• Standard Keyboard
• Standard Mouse

Peopleware Recommendation

Software Developers:

Project Manager – Oversees and tracks the entire project’s operations and progress.

System Analysts are in charge of studying, planning, and suggesting software and system options to fulfill a company’s business needs.

Programmer – Writes the source code for the planned system’s development. Must be fluent in the programming language to be used in the system’s development.

Researchers – Additional content and other studies connected to the existing system under development.

Users who should use this product:

User in the backend:

Administrator — Responsible for maintaining and managing file table entries; keeping the server up, running, and safe; keeping track of the log; updating the database; and granting access to authorized system users.

Users on the front end:

Cashier – A person who has access to the payment and student ledger modules and is able to receive and issue payments and receipts.

Registrar – A user with access to the registrar module who can input and validate student grades, as well as generate reports and credentials for students.

Beginners and professionals alike can use the registration procedure. The design and functionality are tailored to the demands of the target users (administration, registrar, and cashier) in order to create a quick, accurate, and efficient registration and record-keeping machine that generates accurate and trustworthy reports for the system’s users.

Model of the System Process. The researchers describe the suggested computerized enrollment system’s context diagram and breakdown diagrams, which show the procedures for each function, the users, and the intended outputs.

context diagram of proposed enrollment system

The allowed users’ input to the system and the expected output information to the users are depicted in the context diagram in Figure 2.0. Administrator, registrar, and cashier are the users who should be targeted. List of enrolled students, enrolled student complete details, student grades and credentials, user log report, enrollment statistics, and student ledger are the intended outputs of the proposed system.

decomposition chart of the proposed enrollment system

The system is divided into three modules: administrator, registrar, and cashier. The Administrator will be given access to a module that allows them to control sections, year levels, school years (set active school year – utilized in current enrollment), subjects, permitted users, and the entire system. Manage students (view list), manage credentials (form 137, etc. ), view all enrolled students, view student record (personal record, grades, subjects, and teachers), grade input and validation; View enrollment data – enrolment, view enrolled student complete details (view subject, year-section and teacher) – enrolling students, receiving payments, collecting collectibles, maintaining a payment list, managing fees, and maintaining a student ledger

Model of a database The researchers describe the database model by establishing the entity relationships of the associated tables of the database for the management of students’ records, enrollment details, grades, student credentials, and student ledger using the Entity-Relationship Diagram (ERD).

The administrator will have full access to the system capabilities and will control the enrollment details, which include section school year, subjects, professors, and staff. Credentials, student records, and grades will be managed by the Registrar’s staff. Enrollment statistics will be viewed by the cashier. Payments are received, collectibles are listed, fees are managed, and a student ledger is maintained.

enrollment system project documentation er diagram

Implementation and Unit Testing Phase

In a production environment, the system or system modifications will be implemented and functioning. After the user has tested and approved the system, this phase begins. The researchers intend to include the Computerized Enrollment System into their respondents after they have tested the software. The researchers will execute a dry run of the system and train the system’s target users. The system will be checked and evaluated by the target users to see if the system meets the users’ recommended features and suggestions. This phase is repeated until the system meets the established user requirements and is operational.

Integration and System Testing Phase

The system’s numerous components are combined and thoroughly tested. The user tests the system to confirm that the produced or changed system meets the functional requirements as described in the functional requirements document. The generated program will be put to the test to see how well it works.

­ The program will be pre-installed during the Initial Testing. IT professionals will assess the new software. Using the McCall’s Software Quality Model Evaluation Form, the researchers will write a letter and hand deliver the evaluation form to the IT specialists. After the system has been evaluated, the Software Evaluation Results are tabulated.

After the initial testing, the generated program will be subjected to final testing. In this phase, the researchers will write a letter to the intended users, evaluating the Computerized Enrollment System using the standard User Acceptance Evaluation Form developed by Scates et al. The target users will test and grade the developed system.

Operation and Maintenance Phase

Before being decommissioned, the system may undergo modifications and additions. The system’s performance is closely monitored to ensure that it meets user needs, and any necessary system improvements are implemented. The operating system is evaluated on a regular basis to see how it may be made more efficient and effective. Operations will continue as long as the system can be efficiently tailored to meet the demands of the organization. The system may rejoin the planning phase if essential tweaks or changes are detected. The operation of the system involves user support for the end user or users, which is an important aspect of the election process. Users should be instructed on how to operate the system.

The maintenance phase of the software life cycle is the final stage of the cycle. The maintenance phase begins after the system has passed the design stage and has been installed. The maintenance phase consists of tasks that must be completed in order for the system to remain operational. Individual duties with analyzing the performance of the program after deployment to appropriately handle issues that develop are made possible by understanding the features of the product’s maintenance phase. To keep the system usable and helpful, maintenance is always required.

System Prototype

This section displays the created system’s required report layouts and screen forms.

Layouts for Reports Hard copy documentation for the new system will be provided by the researchers, including a user log report, a list of enrolled students, student grades, form-137, enrollment statistics, and enrolled student complete details.

Forms on a screen. The researchers will show readers screenshot layouts of the system to give them an understanding of how it works.

Implementation Plan and Result

In a production environment, the system or system modifications are installed and made operational. After the system has been tested and accepted by the user, the phase begins. This phase continues until the system meets the established user requirements and is ready to go into production.

After conducting initial and final testing of the program, the researchers hope to integrate the enrollment and record-keeping system “Computerized Enrollment System” with administrators and personnel.

Related Projects: ANHS Enrollment System in VB.Net , Online Student Enrollment System in PHP/MySQLi , Enrollment System Using VB.Net and MS Access

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Enrollment System Thesis Chapter 1

The enrollment system thesis chapter 1 will cover all the detailed information about the whole study, this will contain the Project Context, Purpose and Description of the Study , General and Specific Objectives , Significance of the Study , Scope and Limitation of the study, and Definition of Terms .

How to Create Enrollment System Thesis Chapter 1?

The project context, provide a statement that shows the relationship among the rationale of the study to the proposed research problem.

In this step, you have to state what is the proponent’s purpose and description of the study.

The scope explains the nature, coverage and time frame of the study. The limitation, on the other hand, explains all that is  NOT  included in your project.

The definition of terms gives definition to the major terms that are relevant to your study. Lastly, the definition can either be connotative or denotative in relation to the study only.

INTRODUCTION

Project context.

Major business breakthroughs that shift the Information Technology (IT) industry landscape are built on great technology innovations. Smart technologies come up with technical inventions, which have high potential to become a mainstream consumable product or service.

Then this new product or service goes through a market maturity journey, where the concept moves from idea to sustainable business that adoption and fitness determine the success.

Enrollment is an exciting day for every student in every school. It is the most expected activity after the summer vacation. But contrary to the expectations of the student enrollees has posed problems and inconveniences because it has become tedious and time-consuming.

All these have posed a problem that alarmed the researchers and decided to pursue and resolves the enrollment problem by designing and execute a system of enrollment which would cater to smooth and less problematic flow of enrollment in Ilog Catholic High School.

Computerization is a control system that manages processes in an industrial workplace. It decreases human errors and processes time, thus it can boost productivity and resulted in high quality if produced products. In Information System, computerization is concerned about interrelating processes that can perform much faster and more accurate than a manual system. This study aims to assist Ilog Catholic High School to have a much better Enrollment System compare to their usual enrollment process. The proponents would make an interface of the system to the administrators of Ilog Catholic High School; it would also help the administration for the basic facts in using the system.

Purpose and Description of the Study

The main objective of the study is to replace the manual process of enrollment of the said school to have an organized flow of transactions and easy work. The system will make the work faster, easier and more comprehensive. This system is generally for registration and enrollment of students.

Specific Objectives

Scope and limitations.

The proposed Computerized Enrollment System is created and developed for Ilog Catholic High School. It is used for registration and enrollment. The system can manage the information of the students, staff, and teachers. The system can also search all records of the students enrolled in the institution according to the grade level. The system also generates reports from enrollment details and reviews of student’s information. The system can also add subjects for every grade level. The system can also create schedules for the students for the school year. The system will be hosted locally by the staff to avoid security threats, slow process, and to make the system faster compare to hosting it online. The limitation of this system is only to register and enroll students who will be enrolled in the institution. The system does not have account transactions to be paid by the students because it only focuses on registration and enrollment of the students.

Significance of the Study

Registrar. Concerning the registrar’s office, the proposed system will help them in maintaining the data of the students and the institution will not use the manual data gathering. The staff needs to check the database for the records needed.

Future Researchers The system will benefit the future researcher/s as a guide or reference in their own efforts at any research proposal or project.

Definitions of Terms

For clarity and understanding, the keywords that we used in this study are defined as follows:

Database .   is a type of storage wherein all the information of the students, staff, teachers are saved this will be secured to avoid hacking.

Hardware. these are tools used in performing the Computerized Enrollment System on the computer.

Reports. reports are generated and printed by the staff It contains information on enrollment, student’s information review, and printed schedule of subjects for the whole school year. Software . programs that run on a computer and perform the functions in the whole enrollment process.

Related Articles that you may like:

Steps to create Enrollment System System Thesis Chapter 1, Step 1: Create a project Context. Step 2: Then create the Purpose and Description of the Study. Step 3: Next, create the Objectives of the study. Step 4: Then, Create the Scope and Limitation, Step 5: Next, Create a Significance of the Study. Step 6: Finally, Create a Definition of Terms

2 thoughts on “Enrollment System Thesis Chapter 1”

Thank you for this documents it really helps me. But anyways, can I have the references? Thank you

Thank you , but may I have a references too?

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What students can expect after Supreme Court’s ruling on affirmative action

Big changes are coming to how elite colleges choose future students – and how those applicants vie for coveted seats. 

A Supreme Court ruling Thursday concluded that Harvard and the University of North Carolina violated the 14th amendment to the Constitution by considering students’ race as one of many factors in admissions decisions. This form of affirmative action, which is common at the country’s several hundred highly selective institutions, is no longer allowed. 

Students of color say the decision is devastating and sharply changes their outlook on the admissions process. “It made me wonder immediately, how is this going to affect my senior year?” said Rikka Dimalanta, 17, who will be a senior this fall in Los Angeles. “If our identity as students isn’t going to be taken into account, what else am I supposed to put on my application?”

There are other ways for colleges to pursue diversity goals, however, and for students of color to access those institutions, including in some cases by bringing race into the conversation.

Here’s an early look at how college admissions could change. 

For most colleges, business as usual

Though Thursday's decision is historic, it’s important to note it won't mean much for many colleges. Of the more than 1,000 institutions that use the Common Application , just 70 admit fewer than 25% of their applicants, CEO Jenny Rickard has said . 

And plenty of schools are in one of the states that banned affirmative action in college admissions before this week's ruling, including Arizona, California, Florida and Michigan. Arizona State University quickly declared Thursday that it was one of those institutions that won’t be affected. It “will have no impact on the diversity of the Arizona State University student body or ASU’s commitment to having a student body which reflects the population of the State of Arizona,” the university said.

Will affirmative action ruling matter? Thousands of college and universities already accept almost everyone

How the decision affects college admissions tests, essays

Even before the COVID-19 pandemic, a growing number of highly selective colleges began making standardized test scores an optional part of applications . One of the hopes was that it would lead to a more diverse student population. Then when the pandemic hit, test-optional policies became the default for logistical reasons : As of this past spring, submitting SAT or ACT scores was still optional at most schools.

Although studies have shown the shift from these tests has meant only small changes in what the student body looks like at small, private institutions, experts predict the court's affirmative action decision will cement those policies. And that could mean more emphasis on personal statements and essays – an area where race often comes up. 

Observers have focused on one line in particular from the ruling : “Nothing in this opinion should be construed as prohibiting universities from considering an applicant’s discussion of how race affected his or her life, be it through discrimination, inspiration, or otherwise.”  

But the justices also wrote – directly challenging the dissent – “universities may not simply establish through application essays or other means the regime we hold unlawful today.”

“For any students my age – myself included – this decision doesn’t prevent us from talking about the way that race has impacted us," said Aina Marzia, 17, a rising senior in El Paso, Texas, who was infuriated by the court's decision. "It’s just that we don’t have a box to check for our application this fall.”

Anurima Bhargava, a civil rights lawyer who formerly served with the U.S. Department of Justice, urged future applicants not to shy away from highlighting their racial identity when applying to colleges.

“It’s not that diversity isn’t something that universities can pursue. It’s not that you can’t tell your own stories, stories of your racial experiences, about your identity or your background,” she said in a discussion Thursday hosted by Whiteboard Advisors, a research and consulting firm. “How universities are going to take account of that is still going to be a question for them, but it’s not that students can’t tell those kinds of stories.”

Jeff Selingo, a higher education journalist who spent a year behind the scenes with college admissions officers , said one next step for those gatekeepers is to deliberate what to make of students whose essays deal with race.  

What to know: A breakdown of the Supreme Court's affirmative action decision

What does this mean for legacy admissions?

Another item for college officials to deliberate: legacy admissions, the practice of giving preference to applicants whose family members attended the institution. 

Richard Kahlenberg, a progressive scholar who served as an expert witness for the plaintiffs in the Harvard and UNC cases, said he believes at least some elite colleges will abandon the practice now that they can no longer consider race in admissions.

“If our identity as students isn’t going to be taken into account, what else am I supposed to put on my application?” Rikka Dimalanta, who will be a high school senior this fall in Los Angeles

Before, he said, affirmative action allowed them to achieve some racial diversity without necessarily ensuring their campuses were socioeconomically diverse as well. One study found more than half of Harvard’s students, however racially diverse, for example, came from the top 10% of the country’s income distribution. Another analysis found that 43% of Harvard’s white admits in 2019 were legacy students, recruited athletes, children of faculty and staff or on applicants affiliated with donors.

Before, he said, affirmative action allowed them to achieve racial diversity without necessarily ensuring their campuses were socioeconomically diverse as well. One study found more than half of Harvard’s students, for example, came from the top 10% of the country’s income distribution. Another analysis found that 43% of Harvard’s white admissions in 2019 were legacy students, recruited athletes, children of faculty and staff or on applicants affiliated with donors.

Some highly selective universities, including in states that banned affirmative action, already had stopped practicing legacy admissions. They include the University of California, Berkeley and the University of California, Los Angeles. Elsewhere, Texas A&M University and the University of Georgia also have ended the practice.

In remarks denouncing the court's ruling, President Joe Biden also said he is asking the federal Education Department "to analyze what practices help build a more inclusive and diverse student bodies and what practices hold that back, practices like legacy admissions and other systems that expand privilege instead of opportunity."

A shift to using affirmative action – in recruitment

The onus will be on colleges to recruit from a wide range of communities at the front end of the admissions process, said Forrest Stuart, the vice president of enrollment management at Lafayette College.

“This is really about building a diverse applicant pool,” Stuart said. “There’s nothing in the decision that I’ve seen that says you cannot ensure that the applicant pool is representative of all backgrounds.” Lafayette, a small private college in Pennsylvania where about a quarter of students are people of color, has under Stuart’s leadership partnered with community-based organizations to ensure students from underrepresented backgrounds put their names in the hat as well.

“It really helps because you’re then choosing from a broader base,” said Stuart, who expects this affirmative action-esque approach to recruitment to gain more popularity as colleges work to ensure diversity on campus without considering race in the actual admissions process. “If your net is cast wide enough and broad enough on the building of your applicant pool, I don’t think it’s going to be as difficult for us – at least at Lafayette.” 

Biden also encouraged colleges to build a diverse class by factoring in applicants' family’s income and where they grew up and to consider students’ experiences with hardship or discrimination, including racial discrimination.

Counselors: Colleges need to send a new message to students

Without proactive measures like diversifying applicant pools, educators worry, many students who would’ve applied in an affirmative action world will decide it’s not worth it. 

At the American School Counselors Association, Executive Director Jill Cook has been fielding lots of questions. Many counselors are worried students of color will decide against applying to their reach or dream schools because they don’t think they’ll get in. What if some students choose not to apply at all, perceiving higher education to no longer be a welcoming place? (Legislation seeking to ban diversity, equity and inclusion programs at colleges can make the campuses seem even less inviting.)

There are also high school counselors who worry about the reverse – students overexerting themselves and applying to too many schools because they fear their chances of getting in are reduced after the court’s ruling.

David Hawkins, chief education and policy officer for the National Association for College Admission Counseling, said his group will continue to urge high school counselors to push students to meet with admissions officers at their schools of interest.

“Colleges are looking for a diverse group of students, and the decision should not discourage students at all from applying,” Hawkins said. “We will be swimming against the tide, and it can be discouraging. But we also want to ensure that students know it won’t change the fact that colleges are looking for them.”

Some students may take that message to the extreme. 

Allen Koh, founder/CEO of Cardinal Education, an educational consulting firm in California catering to the very affluent, said he has seen mostly white clients move to states like Montana and Wyoming to pursue a perceived geographic advantage based on what they see as a desire on the part of elite universities to boast student enrollment from all 50 states.

“Harvard calls these states ‘sparse country,’ and different universities call them different things,” he said. “But if you think about the sparse population that ‘sparse country’ implies, the pool of students you’re going after isn’t very large. So they actually get a significant advantage.”

Can anything really replace what the court struck down?

Probably not.

Education experts say universities will likely become less diverse as a result of the ruling, and while the court nonetheless acknowledged the importance of diversity in higher education and left the door open for schools to achieve it through other measures, such efforts could take years to see results – if at all.

“Those measures will be expensive and take years to bear fruit,” said Jennifer McAward, an associate professor of law at the University of Notre Dame in South Bend, Indiana. “In the meantime, we are likely to see a substantial drop in racial diversity at highly selective universities.”

Some point to California, where voters in 1996 passed a proposition prohibiting race-conscious college admissions. Despite numerous outreach efforts, University of California system officials have been unable to restore enrollment to levels of diversity representative of the state.

More: Ahead of Supreme Court affirmative action case ruling: Do Harvard, UNC discriminate?

“The shortfall is especially apparent at UC’s most selective campuses,” they wrote in an amicus brief filed to the Supreme Court last summer, “where African American, Native American and Latinx students are underrepresented and widely report struggling with feelings of racial isolation.”

And even with race conscious admissions for years, Black enrollment in college has dropped nationwide over time . 

At elite colleges, admissions will always feel 'arbitrary'

According to Mitchell Chang, a UCLA chancellor and professor of higher education and organizational change and Asian American studies, the decision will do little to make college admissions seem more equitable. 

“There’s always going to be this sense that it’s unfair,” he said, pointing to the Ivy League and other elite schools that admit fewer than 10% of their students and enroll classes of just a few hundred people. “If we remove race-conscious admissions, it’s not like these institutions are going to accept more students. The numbers and percentages of winners will remain the same.

“Someone’s always going to be upset that they didn’t get admitted yet were highly qualified, because in many ways, when you’re trying to select between hyper-qualified people, the difference between getting in and rejected is almost arbitrary.”

Contact Alia Wong at (202) 507-2256 or [email protected]. Follow her on Twitter at  @aliaemily .

Why fewer young men are choosing to pursue college degrees

Geoff Bennett Geoff Bennett

Mike Fritz Mike Fritz

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• Copy URL https://www.pbs.org/newshour/show/why-fewer-young-men-are-choosing-to-pursue-college-degrees

College enrollment among young Americans has been declining over the past decade. That decrease is mostly driven by fewer young men pursuing degrees. A Pew Research study finds about one million fewer young men now enrolled in college compared to 2011. Geoff Bennett took a closer look at why for our series, Rethinking College.

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Notice: Transcripts are machine and human generated and lightly edited for accuracy. They may contain errors.

Geoff Bennett:

Now to our second story, about who is going to college.

Enrollment among young Americans has been declining over the past decade, that decrease mostly driven by fewer young men pursuing degrees. A Pew Research study finds there's about one million fewer young men now enrolled in college compared to 2011.

We took a closer look at why. That's the second part of our focus tonight on Rethinking College.

Tomorrow morning, in Brentwood, New York, Yordi Velasquez will graduate high school. But like a growing number of young men, college isn't in his immediate plan.

Yordi Velasquez, High School Student:

I started looking to college a little too late, and I couldn't decide on what I wanted to do. I didn't know where I would get the money from. And I just think it'd be better if I started working immediately.

Raised by a single mother who also cares for his disabled brother, Velasquez says he plans to become a certified HVAC technician. He hasn't ruled out going to college one day, but says it simply doesn't make sense right now.

Yordi Velasquez:

The fact that I would have to pay even though I don't know what I want to do, and that I might not even get a job in the field that I want.

He's not alone. Last year among high school graduates in the U.S., only 57 percent of men have enrolled in college. That's compared to 65 percent of women.

It's a trend that dates back nearly three decades. Every year since 1996, women have entered college at higher rates than men.

Richard Reeves, Author, "Of Boys and Men: Why the Modern Male Is Struggling, Why It Matters, and What to Do about It": The education system as a whole doesn't seem to be working quite as well for boys as it is for girls.

Richard Reeves is the author of "Of Boys and Men: Why the Modern Male Is Struggling, Why It Matters, and What to Do about It."

Men are falling behind in education. The education gap is bigger now than it was back in 1972, when Title IX passed. What accounts for that?

Richard Reeves:

The main reason for that is that, it's through the education system, girls are outperforming boys. So you can see it from the beginning from kindergarten all the way through high school.

And so if you look at, for example, high school GPA, which is a very good measure of success, take the top 10 percent of high school students. Two-thirds of them are girls. That obviously affects what's going to happen in the college system too.

Today, men make up only 42 percent of undergraduate students. And for young men of color, the gap is especially alarming.

There are now 50,000 fewer Black men enrolled in college compared to pre-pandemic levels.

Roderick Carey, University of Delaware: I think that college is becoming a tough sell for a lot of men, not necessarily because college isn't a compelling idea, but rather because there are so many other competing factors that might be equally, if not more so desirable.

Roderick Carey is an assistant professor at the University of Delaware. He studies how Black and Latino adolescent boys experience school. Carey says, for the young men he works with, problems often begin long before college.

Roderick Carey:

Black and Latino boys grew up in a society that stereotypes them as non-academic, as socially threatening, and many of those types of stereotypes shape how their educators engage with them in schools.

More women than men now have college degrees, according to U.S. census data, and they're more likely to graduate within four years compared to men. It's led some colleges to target male students as a group in need of extra support.

Jonathan Koppell, President, Montclair State University:

We're not pretending the problem doesn't exist. We're trying to address it on.

Jonathan Koppell is president of Montclair State University.

How do you craft a program that works to help men that doesn't come at the expense of women?

Jonathan Koppell:

Oh, I don't think that this is a matter of either/or, and I don't think this is a matter of putting the needs of female students second. I think it's a matter of asking the basic question, why do we see differential graduation rates when we sort by gender and race? And that's where you really start to see this gap widen.

More than half of Montclair State students come from under represented groups, and men make up just 40 percent of total enrollment.

So what are some of the consequences if more young men choose not to go to college?

There's so many consequences. I don't think that means everybody should get a four-year degree. I don't think college is for everyone.

But if you look at the data, the data says, in terms of income, in terms of health, in terms of happiness, in terms of life satisfaction, your odds are better with a four-year degree.

In 2022, Montclair State launched what's known as the Male Enrollment and Graduation Alliance, a task force that's now developing programs that aim to recruit and retain more men.

Danny Jean, Associate Provost for Educational Opportunity and Success Programs, Montclair State University: So if you're experiencing any level of instability in your life, you are not alone.

Danny Jean, the university's assistant provost for special programs, helps lead the initiative. Last spring, he welcomed 300 high schoolers from nearby cities in New Jersey. For many, it was their first time on a college campus.

Danny Jean:

Please give all of them a round of applause.

For Jean, who grew up in inner-city Newark and later earned a Ph.D., it was a chance to share his own story.

My family moved over 12 times before I graduated from high school. We were actually homeless at one time. I had to move with family members.

I graduated high school with a 1.9 GPA, a teacher that told me I wouldn't be alive to see 25, alcoholics in my family, drug users in my family. So this work is very personal for me.

So what have you found that works? What's the key to providing access and then once students do get admitted making sure that they're successful?

They really need to understand the benefit of college and help them understand exactly what college can offer and be able to map out what their plan is beyond high school.

Coming here was tough freshman year.

And beyond academic help, Jean says some of the men also need social and emotional support once they arrive on campus. He meets often with a student organization that aims to do just that.

Ikenna Onyegbule, Montclair State University:

Brotherhood has allowed me to be confident.

Ikenna Onyegbule and Nyron Mitchell help lead this group known as the Brotherhood.

Ikenna Onyegbule:

So it's important that men get support from each other, because we don't get it enough. And everybody bottles in their emotions. You have to keep this persona of being a tough guy.

And it wasn't until I got here until I figured that that's not the way to go.

Nyron Mitchell, Montclair State University:

In the future, I want young men to realize is, it's like it's OK to come out your comfort zone. When you come out your comfort zone, at the end of the day, when you walk in that stage in May, you're going to be grateful for it.

Last month, Mitchell did graduate with a degree in family science. Ikenna, a business administration major, will do the same later this year.

They say, beyond the degree, college is already paying off.

Professionalism, time management, respect among others, how to work with other people, all of that you can learn in college if you do college the right way.

Meantime, back in Brentwood, New York, Yordi Velasquez says he's comfortable with his own decision.

I feel like I'm entering a new chapter of my life, and it's always exciting. I have always wondered what it's like to be a grown-up, so now I get to experience it.

As colleges around the country try to figure out why so many young men are choosing a different path.

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Geoff Bennett serves as co-anchor of PBS News Hour. He also serves as an NBC News and MSNBC political contributor.

Mike Fritz is the deputy senior producer for field segments at PBS NewsHour.

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