how to make resume for virtual assistant

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Resume Examples Virtual Assistant Resume

Virtual Assistant Resume Example

Virtual assistants work online to perform administrative work for one or more clients. By drawing from our virtual assistant resume example and adding essential virtual assistant skills to your resume, you'll land your dream remote job in no time.

Looking for a different aesthetic for your resume? Check out our full range of resume templates .

Related Resume Samples

Virtual Assistant Resume Template

Average virtual assistant salaries in the us, skills to highlight on your virtual assistant resume.

Did you know there are different HR-approved resume formats you can choose from?

Copy-paste Virtual Assistant Resume (Text Format)

FIRST AND LAST NAME

Email: [email protected]

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

Career Objective

Adaptable, independent, and organized Virtual Assistant with 6+ years’ experience providing multi-functional administrative support. A Certified Administrative Professional (CAP) adept in project management, scheduling, and budgeting. Keen to leverage technological competence and time management skills to support senior leaders to thrive in their field.

Professional Experience

Senior Virtual Assistant Randstad, Remote September 2019 – Present

• Responsible for regular corporate communication, including circulation of internal newsletters and external marketing materials
• Liaise with remote team of 6 virtual assistants to promote best practices and ensure cohesive coordination of activities
• Maintain a 24-hour response rate for customer communication, employing effective prioritization techniques
• Multi-task to manage calendars for 4 consultants across multiple teams and time zones
• Completed IAAP certification while fully employed, including undertaking 7K+ hours of work experience and passing the 225-question exam
• Implemented electronic filing system to ensure compliance with data protection procedures, boosting productivity rates by ~20%

Virtual Assistant Beacon Hill Staffing Group, Remote June 2017 – August 2019

• Assumed responsibility for telephones and emails, directing individuals through appropriate channels, with an average of 17 inquiries per hour answered
• Proofread and edited 250+ documents throughout tenure for internal dissemination, correcting for spelling, grammar, and consistency
• Organized regular meetings, special events, and associated travel as needed
• Performed data entry for various standard forms and human resources activities as needed, including payroll processing
• Ensured effective records management with a discrepancy rate of less than 3%
• Utilized scheduling software, namely Google Calendar, in collaboration with consultants, to maintain schedules and facilitate events coordination

International Association of Administrative Professionals (IAAP), Remote Certified Administrative Professional (CAP) July 2021

Oakton High School, Vienna, VA High School Diploma May 2017

Relevant Skills

• Telephone and email etiquette
• Accurate data entry
• Customer service
• Administration and documentation
• Digital fluency
• Microsoft Teams
• Google Workspace

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.

Average virtual assistant annual salaries by state

A virtual assistant is a professional who provides remote administrative, technical, or creative assistance to clients. They work online and communicate with clients through various platforms such as email, phone, and video conferencing.

While the exact scope of a virtual assistant job will vary position-to-position, virtual assistants may be responsible for administrative tasks (e.g., managing emails, scheduling travel, ordering) to research or social media management. With remote work positions expected to triple in number from 2019 levels for the long term , it’s a great time to utilize your technical savvy, resourcefulness, and dependability as a virtual assistant.

Here’s a video that explains more about what a virtual assistant does:

@resumegenius Learn how to become a virtual assistant with this video 👩🏻‍💻 🔸 Enhance your chances of success by writing a strong virtual assistant resume using our example and tips: resumegeniusDOTme/virtual-assistant-resume #virtualassistant #careeradvice #jobsearchtips #jobsearching #resumetips ♬ original sound – Resume Genius | Career Advice

When writing a resume for a virtual assistant job, highlight your relevant education, training, or certifications. Often virtual assistants hold degrees in Business Administration, but a Bachelor’s degree isn’t always required. In fact, employers value your work experience most because it demonstrates you’ve developed key virtual assistant skills.

Because virtual assistants rely completely on technology to do their work, you should highlight your technical skills related to virtual communication and administration on your resume, as well as soft skills that show you’re able to work effectively with clients in a remote environment.

Here are examples of skills to include on your virtual assistant resume:

Hard skills

• Computer skills
• Virtual meeting software (e.g., Zoom , Google Meet , Microsoft Teams )
• Microsoft Office skills
• Google Suite
• Customer relationship management (CRM) systems
• Basic accounting
• Phone skills
• Transcription
• Recordkeeping
• Digital file and database management
• Social media management
• Data entry and report generation

Soft skills

• Organizational skills
• Communication
• Presentation skills
• Decision-making skills
• Attention to detail
• Adaptability
• Self-management
• Self-motivation
• Multi-tasking
• Project management
• Interpersonal skills
• Ability to maintain confidentiality
• Customer service skills
• Time management

Once your virtual assistant resume is put together, it’s time to start applying for jobs! Find an excellent range of opportunities using our list of the best job boards for virtual assistants.

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Virtual Assistant Resume: Example and Template for Success

As the world of remote work continues to grow, many individuals are seeking job opportunities as virtual assistants. A virtual assistant (VA) is an individual who provides administrative and other support services to clients from a remote location, typically from a home office. In order to secure a VA position, it is important to have a well-written virtual assistant resume.

A virtual assistant resume is a document that outlines an individual’s qualifications, experience, and skills relevant to the role of a virtual assistant. It typically includes a summary of the individual’s professional background, education, and work experience, along with any relevant certifications or training.

The Importance of a Well-Written Virtual Assistant Resume

In today’s competitive job market, a well-crafted virtual assistant resume can help a candidate stand out from other applicants. It serves as a marketing tool and communicates the candidate’s value proposition as a virtual assistant.

A poorly written virtual assistant resume can result in missed job opportunities. A well-written resume, on the other hand, can grab the attention of potential employers and demonstrate that the candidate is a qualified and competent VA.

Virtual Assistant Resume Overview

When it comes to creating a compelling virtual assistant resume, it is crucial to understand the basics of what makes one stand out. This section will provide you with the necessary information that makes a virtual assistant resume effective.

A. The Basics of Virtual Assistant Resume

A virtual assistant resume is similar to any other resume. It should contain your name, contact information, work experience, education, skills, and other relevant information. However, for virtual assistant resumes, you should emphasize your remote work experience and your ability to work independently without supervision.

B. The Importance of Keeping Your Resume Up-to-Date

Keeping your virtual assistant resume updated is crucial for many reasons. First, it helps you stay organized and on top of your skills, experiences, and accomplishments. Second, it reflects your continuous learning and growth as a virtual assistant, which is an essential trait for potential employers.

C. The 4 Key Components of a Virtual Assistant Resume

A successful virtual assistant resume should have four key components:

1. Professional Summary

A professional summary is a brief statement that highlights your relevant work experience, skills, and achievements. It should be tailored to the job you are applying for and provide a brief summary of what sets you apart from other virtual assistants.

2. Work Experience

Your work experience section should highlight your past virtual assistant positions and responsibilities. It should also showcase successes and achievements gained during previous projects, significant outcomes, and how you contributed to the success of projects.

Include a section listing your relevant skills, especially those specific to virtual assistant work. Examples include communication, time management, project management, administrative abilities, and technical capabilities.

4. Education and Certifications

List your relevant education and certifications that showcase your expertise in virtual assistant work, including courses in software programs, virtual event management, and project management certifications.

By understanding what makes a great virtual assistant resume, you will be able to tailor your resume to attract potential employers, showcase your talents and achievements, and stand out in a rapidly growing industry.

Virtual Assistant Resume Content

When crafting your Virtual Assistant resume, it’s important to organize it in a way that showcases your experience and abilities. Below are the key sections that you should include in your resume.

A. Header and Personal Information

Start with a clear and concise header that includes your full name, contact information, and professional title (e.g., Virtual Assistant). Make sure that your email address and phone number are up-to-date and easy to read.

B. Profile Summary or Professional Objective

Your profile summary or professional objective is a brief statement that highlights your skills and experience as a Virtual Assistant. This section should be no more than 3-4 sentences and should include keywords that are relevant to the position you are applying for.

C. Core Competencies and Skills

Create a skills section that lists your core competencies and skills as a Virtual Assistant. These may include your proficiency in various software programs, time management skills, communication skills, and more. Use bullet points to make the information easy to read.

D. Employment History

Your employment history should begin with your most recent Virtual Assistant position and work backwards. For each position, include the company name, job title, employment dates, and a brief description of your duties and accomplishments. Be sure to highlight any experience you have with administrative tasks, project management, customer service, and other relevant skills.

E. Education and Certification

List your education and any relevant certifications or licenses. Be sure to include the name of the institution, degree, and year of graduation or certification.

F. Relevant Trainings and Seminars

If you have completed any relevant trainings or seminars, include them in this section. This could include online courses, professional development workshops, or conferences you have attended.

G. Volunteer Experience

If you have volunteer experience that is relevant to the position you are applying for, be sure to include it in your resume. This could include work with non-profit organizations, community groups, or other relevant experience.

H. Professional Memberships and Association

List any relevant professional memberships or associations you are a part of. This could include industry-specific groups, networking organizations, or other related groups.

I. Awards and Recognitions

Lastly, make sure to highlight any awards or recognitions you have received throughout your career as a Virtual Assistant. This could include recognition from clients or employers, or other related awards.

Make sure to tailor your resume to the specific position you are applying for, and use keywords that are relevant to the job description. By following these guidelines, you can create a strong Virtual Assistant resume that showcases your skills and sets you up for success.

How to Write a Virtual Assistant Resume

When it comes to writing a virtual assistant resume, there are several important factors to consider. In this section, we will outline the key steps to creating a successful virtual assistant resume.

A. Identifying the Purpose and Target Audience

Before you begin writing your resume, it’s important to clarify the purpose of your application and identify your target audience. Ask yourself: what job are you applying for and who is the hiring manager or recruiter reviewing your application?

Once you have a clear understanding of your target audience, you can tailor your resume to speak directly to them.

B. Researching the Target Company and Job Description

Researching the target company and job description is crucial in crafting an effective virtual assistant resume. Look for keywords and phrases in the job posting and company website that align with your skills and experience.

Tailor your resume to the specific job requirements and highlight relevant experience and qualifications. Use the company’s language and values to showcase how you can contribute to their team.

C. Choosing the Right Resume Format and Style

Choosing the right format and style for your virtual assistant resume is essential to making a good impression. Depending on your experience and skills, a chronological or functional format may be more appropriate.

In terms of style, keep it professional and easy to read. Use clear headings and bullet points to organize your information and make it easy to skim.

D. Organizing Information for Maximum Impact

Organizing your information for maximum impact is key to making a strong first impression. Use a clear and concise summary at the top of your resume to highlight your experience and skills.

When listing your work experience, use bullet points to highlight key accomplishments and responsibilities. Focus on measurable achievements and use specific numbers and metrics to showcase your impact.

E. Writing Compelling and Impactful Content

When it comes to writing content for your virtual assistant resume, be sure to use impactful and compelling language. Use action verbs and descriptive language to showcase your skills and accomplishments.

Highlight your ability to multitask, prioritize, and collaborate with others. Talk about how you have helped previous organizations achieve their goals and how you can do the same for your potential employer.

Writing a successful virtual assistant resume involves identifying your purpose and target audience, researching the target company and job description, choosing the right format and style, organizing information for maximum impact, and writing compelling and impactful content. By following these steps, you can create a powerful and effective resume that will help you land your dream job as a virtual assistant.

Virtual Assistant Resume Example or Sample

A. chronological virtual assistant resume example.

Here is an chronological example of a virtual assistant resume:

John Smith 123 Main Street, City, State 12345 (555) 123-4567 |  [email protected]

Summary: Highly organized and detail-oriented virtual assistant with 5+ years of experience providing administrative support to clients. Proficient in managing calendars, coordinating travel arrangements, and handling confidential information. Excellent communication and problem-solving skills.

Experience:

Virtual Assistant | XYZ Company, City, State | 20XX – Present

• Manage and prioritize CEO’s calendar, scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research on various topics and compile data for reports.
• Respond to emails and handle phone calls, taking messages and forwarding as appropriate.
• Maintain confidentiality of sensitive information and ensure data security.

Administrative Assistant | ABC Corporation, City, State | 20XX – 20XX

• Assisted with general office tasks, including filing, data entry, and document preparation.
• Managed office supplies inventory and placed orders when necessary.
• Scheduled and coordinated meetings, conferences, and travel arrangements.
• Prepared and distributed meeting agendas and minutes.
• Handled incoming and outgoing mail and maintained office correspondence.

Associate’s Degree in Business Administration | City College, City, State | 20XX

• Time management and organizational skills
• Strong attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite
• Ability to work independently and prioritize tasks

B. Functional Virtual Assistant Resume Example

Elizabeth Johnson 456 Elm Street, City, State 12345 (555) 987-6543 |  [email protected]

Summary: Highly adaptable and efficient virtual assistant with a proven track record of delivering exceptional administrative support. Skilled in managing multiple tasks simultaneously, coordinating schedules, and providing remote assistance. Proficient in various virtual communication and collaboration tools.

• Task and project management
• Calendar management and scheduling
• Email and correspondence handling
• Travel coordination
• Document preparation and editing
• Data entry and research
• Communication and interpersonal skills
• Remote collaboration tools (Slack, Zoom, Trello)
• Time management and organization
• Problem-solving and multitasking

Virtual Assistant | ABC Services, City, State | 20XX – Present

• Provided virtual administrative support to multiple clients, managing calendars, scheduling appointments, and coordinating travel arrangements.
• Handled email correspondence, responding to inquiries and forwarding important messages.
• Prepared and edited documents, reports, and presentations using virtual collaboration tools.
• Conducted research on various topics and compiled data for client projects.
• Assisted in the organization and execution of virtual meetings and conferences.

Virtual Customer Support Representative | XYZ Company, City, State | 20XX – 20XX

• Responded to customer inquiries via email, chat, and phone, providing timely and accurate information.
• Resolved customer complaints and issues, ensuring customer satisfaction.
• Handled order processing, tracking, and delivery updates.
• Maintained customer databases and updated customer records.

Bachelor’s Degree in Business Administration | City University, City, State | 20XX

Certifications:

• Virtual Assistant Certification
• Customer Service Excellence Certification

C. Combinational Virtual Assistant Resume Example

Emily Thompson 789 Oak Avenue, City, State 12345 (555) 567-8901 |  [email protected]

Summary: Dedicated and resourceful virtual assistant with a strong background in providing administrative support. Proficient in managing schedules, coordinating travel arrangements, and performing various office tasks. Skilled in both administrative and customer service roles, ensuring efficient and professional support.

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and edit documents, reports, and presentations.
• Respond to emails and handle phone calls, addressing inquiries and providing information.
• Perform data entry tasks and maintain organized digital files.
• Provide customer support via email and chat, resolving issues and ensuring customer satisfaction.

Customer Service Representative | XYZ Corporation, City, State | 20XX – 20XX

• Assisted customers in person, over the phone, and through email, addressing inquiries and providing product information.
• Resolved customer complaints and issues, ensuring a positive customer experience.
• Processed customer orders and facilitated product returns or exchanges.
• Handled cash and credit transactions and maintained accurate records.

Associate’s Degree in Office Administration | City College, City, State | 20XX

• Customer service and support
• Data entry and file management
• Organization and multitasking
• Microsoft Office Suite proficiency
• Remote collaboration tools familiarity

Resume Writing Tips and Tricks

A virtual assistant resume is your ticket to getting hired as a remote worker, and it is essential to make it stand out from the crowd. As an experienced copywriter and subject matter expert, I have come up with some valuable tips and tricks to help you create a winning virtual assistant resume.

A. Highlighting Your Specialization and Niche

Your virtual assistant resume should clearly highlight your specialization and niche. Identify the skills and services you offer, such as social media management, email marketing, bookkeeping, scheduling, project management, customer service, or content creation.

You want to showcase your expertise in a particular area to differentiate yourself from other candidates. Mention any industry-specific knowledge or experience you have that matches the job requirements to position yourself as the ideal candidate.

B. Quantifying Your Achievements for More Impact

One way to make your virtual assistant resume more impactful is to quantify your achievements. Use numbers, percentages, and tangible results to demonstrate how you have contributed to your past clients or employers.

For example, instead of saying, “Managed social media accounts,” say, “Increased Instagram followers by 50% in three months through engaging content and strategic hashtags.”

Quantifying your achievements shows that you are results-oriented, proactive, and accountable, and it gives prospective employers an idea of what you can achieve for them.

C. Including Relevant Keywords and Skills

Since virtual assistant jobs are often found online, it is vital to include relevant keywords and skills on your resume. This will ensure that it comes up in search results when potential employers are looking for candidates.

Research job descriptions in your field to identify commonly used keywords and skills and include them in your resume. Also, ensure that your resume lists your technical skills, such as proficiency in Microsoft Office, Google Suite, and other relevant software.

D. Following a Consistency and Clarity in Writing Style

Consistency and clarity in writing style are critical in creating an effective virtual assistant resume. Use bullet points to make your resume easy to scan quickly, and avoid lengthy paragraphs or confusing jargon.

Use active verbs to describe your experience, such as “Managed,” “Developed,” “Implemented,” or “Created.” Use proper spelling, grammar, and punctuation and keep a consistent font and formatting throughout the document.

E. Proofreading and Editing Your Virtual Assistant Resume

Finally, it is crucial to take the time to proofread and edit your resume carefully. Even a small error can be enough to get your resume tossed aside, so ensure that it is polished and professional.

Read through your resume several times and ask a trusted friend or colleague to review it for you. Check for any typos, grammatical errors, or inconsistencies and ensure that it is tailored to the job you are applying for.

By following these tips and tricks, you can create a compelling virtual assistant resume that showcases your skills, experience, and suitability for the job.

Virtual Assistant Resume Template

When it comes to creating a successful virtual assistant resume, having a well-designed and professional-looking document can make a big difference in your job search. To help you get started, we’ve created two resume templates that you can use as a starting point to showcase your skills and experience in the best possible light.

A. Downloadable Virtual Assistant Resume Template in MS Word

Our downloadable Virtual Assistant Resume Template in MS Word format is designed to be easy to use and customize, even if you’re not a tech expert. Simply download the template, open it in Microsoft Word, and start replacing the placeholder text with your own information. The template includes all the essential sections you need to highlight your professional experience, education, skills, and more. Plus, its clean and modern design will impress potential employers and make your resume stand out from the rest.

B. Ready-to-Use Virtual Assistant Resume Template for Quick Start

For those who want to get started quickly, our Ready-to-Use Virtual Assistant Resume Template is the perfect solution. This pre-designed template is ready for you to fill in with your information and start applying to jobs right away. It’s easy to use and can be customized to fit your unique qualifications and experience. With this template, you can save time creating your resume and focus on what matters most – landing your dream job as a virtual assistant.

With these two resume templates, you can create a powerful resume that will get you noticed by hiring managers and stand out from the competition. They are designed to highlight your skills and experience in the most effective way possible, giving you the best chance of success in your job search. So why wait? Download our Virtual Assistant Resume Templates today and start your job search off on the right foot.

Cover Letter Writing for Virtual Assistant

As a virtual assistant, your cover letter is your first chance to make a great impression on potential employers. It’s your opportunity to showcase your skills, interests and experience, and demonstrate why you’re the best candidate for the job. In this section, we’ll cover the importance of a cover letter for virtual assistant jobs, how to write an effective cover letter, and provide examples of successful virtual assistant cover letters.

A. Importance of Cover Letter for Virtual Assistant Jobs

A cover letter is your chance to stand out from the competition and make a strong first impression with potential employers. It should complement your virtual assistant resume and provide additional context to your experience and qualifications. A well-written cover letter demonstrates your motivation, attention to detail, and communication skills.

When applying for virtual assistant jobs, it’s important to remember that employers are looking for candidates who can work independently and efficiently, with excellent organizational and communication skills. Your cover letter should reflect these qualities and make it clear that you have the experience and skills necessary to thrive in a virtual assistant role.

B. Writing an Effective Cover Letter for Virtual Assistant Jobs

To write an effective cover letter for a virtual assistant job, you should keep the following tips in mind:

• Start with a strong opening that grabs the reader’s attention and sets the tone for your letter.
• Research the company and tailor your letter to their needs and values.
• Highlight your relevant skills and experience, including any virtual or remote work experience you may have.
• Use specific examples to demonstrate your accomplishments and how you’ve added value to previous roles.
• Convey your enthusiasm for the position and why you’re excited to work for the company.
• Close with a strong, confident statement that thanks the employer for considering your application and invites them to contact you.

Remember, your cover letter should be concise and focused, ideally no more than one page in length. You want to make a strong impression with the employer without overwhelming them with too much information.

C. Examples of Virtual Assistant Cover Letter

Here are some examples of successful virtual assistant cover letters that demonstrate the tips outlined above:

This cover letter highlights the candidate’s experience working in a remote, virtual environment and their dedication to providing excellent customer service. It also includes specific examples of how they have added value to previous roles and why they’re excited about the opportunity to work for the company.

Dear Hiring Manager,

I am writing to express my interest in the virtual assistant position at your company. With 3 years of experience working remotely, I have honed my customer service skills and developed a strong work ethic. I take pride in delivering exceptional support and adding value to every task I undertake. I am excited about the opportunity to bring my expertise and dedication to your team. Thank you for considering my application.

Sincerely, [Your Name]

This cover letter is tailored specifically to the company’s needs, with a focus on the candidate’s experience managing social media and coordinating projects. It includes specific examples of how they have managed multiple tasks and worked independently to achieve goals.

I am thrilled to apply for the social media coordinator position at your company. With 2 years of experience managing social media platforms and coordinating projects, I have successfully built brand presence and engaged audiences. I am adept at multitasking, working independently, and meeting deadlines. I am confident that my skills and passion for social media will contribute to your team’s success. Thank you for considering my application.

This cover letter highlights the candidate’s organizational and administrative skills, as well as their experience working with a variety of software and tools. It includes specific examples of how they have managed schedules and supported team members in previous roles.

I am writing to apply for the administrative assistant position at your company. With a strong background in organization and administrative tasks, I am confident in my ability to support your team effectively. I am skilled in using various software and tools, such as Microsoft Office Suite and project management platforms. In my previous roles, I have managed schedules and provided exceptional support to team members. I am excited about the opportunity to contribute to your organization’s success. Thank you for considering my application.

Remember to personalize these examples by replacing [Your Name] with your actual name and customizing the content to reflect your own experiences and qualifications.

Common Mistakes to Avoid in Virtual Assistant Resumes

A. the top 10 mistakes in virtual assistant resumes.

When it comes to crafting a winning virtual assistant resume, there are some common mistakes that job seekers often make:

Not tailoring the resume to the job posting  – Using a generic resume for every job application won’t cut it. Take the time to customize your resume to the specific job posting to highlight how your skills and experience match the job requirements.

Including irrelevant work experience  – Avoid including job experiences that are not relevant to the virtual assistant position you’re applying for. Instead, focus on showcasing your skills and accomplishments that directly relate to the job.

Focusing too much on duties instead of accomplishments  – Rather than simply listing your job duties, emphasize your achievements and the impact you made in your previous roles.

Not using strong action verbs  – Use strong action verbs to describe your previous job responsibilities and accomplishments. This will help make your experiences more impactful and memorable to potential employers.

Listing only basic computer skills  – In today’s digital age, basic computer skills are not enough. Be sure to mention more advanced skills you possess, such as proficiency in specific software and programming languages.

Being too vague  – Avoid being too vague in your experiences and skills. Use specific examples and provide details to demonstrate your capabilities.

Including personal information  – Personal information such as age, marital status, or religion has no place in your resume. Keep it professional and focused on your qualifications for the job.

Neglecting to include keywords  – Many companies use software to screen resumes for certain keywords. Be sure to include relevant keywords throughout your resume to improve your chances of making it to the interview stage.

Including errors or typos  – Spelling and grammar mistakes can be a big turn-off for potential employers. Always proofread your resume and have someone else review it before submitting.

Not providing metrics or numbers  – Including metrics or numbers can help quantify your achievements and provide context for your previous experiences.

B. How to Avoid These

To avoid making these common mistakes, follow these tips when crafting your virtual assistant resume:

• carefully read the job posting and tailor your resume to the specific requirements listed.
• Only include relevant work experiences and focus on achievements.
• Use strong action verbs and avoid vague language.
• Demonstrate your advanced computer skills.
• Focus solely on professional qualifications and avoid personal information.
• Include relevant keywords throughout your resume.
• Always proofread, and ask someone to review it before submitting.
• Provide metrics and numbers to quantify your achievements wherever possible.

By following these tips, you’ll be sure to avoid the common mistakes made in virtual assistant resumes and set yourself up for success in your job search.

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• Virtual Assistant

Virtual Assistant resume examples & templates

Even before the pandemic darkened the doors of vacated offices worldwide, a growing number of virtual assistants were proving their worth as a cost-effective staffing alternative. And that’s how a great virtual assistant resume will help you ride today’s wave of once-unfathomable remote job prospects. 

This resume writing guide will help you showcase your talents to the best advantage. Each step is illustrated by wording you can adapt from a virtual assistant resume example. We’ll discuss:

• What virtual assistants do
• How to write a virtual assistant resume — the basic structure and best format
• Nailing each resume section: header, summary, work history, education, and skills
• Professional layout and design hints

For more in-depth advice, check out our comprehensive guide to resume-writing excellence. Resume.io also has a library of 350+ occupation-specific resume examples and writing guides, packed with tips.

What does a virtual assistant do?

Virtual assistants are typically regarded as administrative assistants working remotely. While it’s fair to say that they are commonly hired to provide administrative support — from scheduling appointments and arranging travel to handling phone calls and emails — make no mistake about the scope and diversity of roles that virtual assistants play.  

Their services are valued by companies of all sizes, across many industries, and cookie-cutter job descriptions seldom apply. Usually engaged as independent contractors, they may work in any of these capacities and more: bookkeeper, accounting assistant, data entry, customer service, payroll specialist, social media manager, content marketing, research assistant, and data analyst.

While wide-ranging pay rates for virtual assistants reflect experience levels and duties, the average annual earnings reported by these three online sources are in the same ballpark: Glassdoor $39,396, Ziprecruiter $43,646, and Payscale $43,965.

According to Businesswire’s Global Virtual Assistant Market 2021-2025 report, the compound annual employment growth rate for virtual assistants during that four-year period is about 12%, faster than the occupational average. 

How to write a virtual assistant resume

Being well-organized by necessity, virtual assistants might appreciate the orderly structure that almost all resumes have in common. These are the essential components:

• Employment history section
• Education section
• Skills section

Follow these resume-writing guidelines for a winning edge.

• Keep it short — one page is perfect.
• Keep it relevant by being super-selective and specific about made-to-measure talents.
• Each requires a different, customized version of your virtual assistant resume, precisely matched to the job ad.
• Infuse your resume with keywords — verbatim —  from the same source, to avoid rejection by electronic applicant tracking systems.

Choosing the best resume format for a virtual assistant

The reverse chronological resume format is recommended for 90% of job seekers — ideal if your work experience has grown progressively over time in employee roles.

Many virtual assistants, however, could be an exception to this rule if they are seeking freelance or steady contracting arrangements. The functional resume format lets you emphasize skills, rather than workplaces. And the middle-of-the-road hybrid resume format combines a chronological experience section with a skills list that’s more prominent than usual. 

Resume header

First impressions might matter more than ever in a virtual job application! A distinctive resume header can make you look professional, organized and accessible, while everything else on the page looks inviting to read. And it’s what hiring managers will come back to when making interview arrangements. 

So make the most of this opportunity to prominently and stylishly display your name, occupation, contact information, and LinkedIn profile URL. Reinforce the impact with cohesive design elements in your cover letter header. 

Resume summary example

It’s unlikely that you are the only applicant for this virtual assistant job, and it’s the job of your resume summary to focus attention on your unique value proposition. The profile or personal statement, as it’s sometimes called, captures your most relevant and relatable qualifications, zeroing in on the specific hiring needs.

After all, this is really the only incentive for busy hiring managers to pay attention to anyone’s resume. But it’s not up to them to figure it out on their own. The onus is on you to generate a reaction along these lines: “This person really gets it! I must keep reading.” 

Below is a virtual assistant sample summary you can adapt.

Highly dynamic Virtual Assistant with 7+ years of experience providing exceptional administrative and management support to clients. Adept in multitasking and effectively prioritizing tasks to achieve the best outcomes. Knowledgeable and skilled in document management software and content management systems. 

Employment history sample

As noted earlier, the job ad offers your best clues about work experience that matters most to this employer, along with keywords. Otherwise, descriptive and dynamic action verbs are the key to concisely and precisely differentiating yourself from other candidates here.

Emphasize the impact and value of your contributions and outcomes as a virtual assistant, as opposed to responsibilities. Your past job titles will tell any employer what you did; this is where you tell how well you did it. Highlight tangible results, using numbers to quantify your bullet points if possible.

Below is a virtual assistant employment history resume sample you can modify.

Virtual Assistant, Maxwell Staffing Solutions, Portland Jun 2018 - Present 

• Successfully manage multiple administrative projects per week.
• Communicate with the CEO and 4 managers to ensure the delivery of high quality work.
• Promptly respond to emails and calls, and manage schedules to assure positive workflow.
• Serve as the first point-of-contact with regular client interfacing, providing optimal customer service at all times.
• Handle all aspects of travel management for employees, including researching itineraries, making reservations, and booking flights.
• Assist with the development and deployment of communications, including newsletters, emails, and webinars.

Virtual Assistant, Sublime Assistants, Portland  Aug 2015 - May 2018 

• Served as a reliable and efficient Virtual Assistant for various clients of this boutique agency.
• Acted as a "right hand" support to clients, answering calls and emails on their behalf with punctuality and professionalism.
• Assisted 15-20 clients per week with complex tasks including calendar management, group logistics, filing systems, and project coordination.
• Prepared internal and external documents for team members and partners.
• Worked with the highest level of professionalism among staff and clientele at all times.

Resume bullets help you get your point across quickly. But are you using them well? On your next application, save space and wow potential employers with this quick and easy technique of using bullet points!

Virtual assistant resume education example

Even if there are no postsecondary graduation requirements for a virtual assistant position, don’t overlook anything that rightfully belongs in your resume’s education section. Business degrees are common, or perhaps you’ve studied in an industry-specific field such as healthcare, marketing, or finance. Vocational school diplomas and online virtual assistant courses are also typical.

In any case, list these in reverse-chronological order, from highest to lowest level. Omit your high school unless that’s where your formal education left off. Include any relevant certifications, along with internships, on-the-job training, workshops, and seminars.

Below is the education section from a virtual assistant resume you can modify.

Bachelor of Arts in Communications, University of Portland, Portland  September 2010 - June 2014

CV skills example

Be as specific and thorough as possible in pinpointing skills from your virtual assistant toolbox that best match the posted job requirements. This may be another opportunity to use keywords. Every resume needs a blend of hard skills and soft skills, so make sure yours includes both. Consider the types of activities and functions you would manage in this role if hired, and what skills seem vitally important. Computer skills, organizational skills, and communication skills likely rank high on the list, along with analytical skills, problem-solving skills, critical thinking skills, and conceptual skills.  Check out a virtual assistant CV sample for the skills section below.

• Agile Project Management
• Customer Service
• Ability to Work Under Pressure
• Ability to Multitask
• Effective Time Management
• Knowledge of Office Systems
• Basic Accounting

The hard and soft skills that underpin your achievements indicate your suitability for a role. This blog will show you how to highlight them during the recruitment process.

Resume layout and design

This is the first chance to demonstrate your ability to make things easier for your next boss!

Even before diving into your resume content, hiring managers will take kindly to an orderly page layout and appealing design details. A sleek, streamlined, and clutter-free page is easy on the eyes and inspires confidence about your regard for every “put-together” nuance of a virtual assistant’s role. 

Diminish the heaviness of text-dense blocks by amplifying white space. Ensure your margins are wide enough, and line and paragraph spacing are adequate. Your choices of fonts, text formatting, and graphic accents should also enhance readability. 

As an easy way to make things easier for yourself, why not leave the finicky formatting details up to Resume.io? Choose a ready-made, field-tested resume template from dozens available in four style categories. Then, our builder tool makes it easy to customize with your own replacement text. 

Key takeaways for a virtual assistant resume

• Buoyant demand for virtual assistants has taken a once-novel concept to new levels of normalcy, with a wealth of job opportunities. An exceptional resume is the best way to differentiate yourself in the talent pool.
• Strategically match a new version of your resume to each job application, addressing the employer’s specific needs and expectations.
• The “why hire me” connection you make with hiring managers in your resume summary should be reinforced by your employment history and skills.
• Using a premade, field-tested resume template is the easiest way to create a visually impressive document that’s inviting to read.

Beautiful ready-to-use resume templates

Virtual Assistant Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples

How To Write a Virtual Assistant Resume

• Entry-Level
• Senior-Level

Virtual Assistant Text-Only Resume Templates and Examples

Rick Johnson (123) 456-7890 [email protected] 123 Your Street, Nashville, TN 12345

A Virtual Assistant with three years of experience, specializing in administrative support, calendar management, travel planning, and client relations. A strong history of planning events and identifying improvement opportunities for administrative functions. Adept at supporting onboarding procedures and HR functions for new hires.

Professional Experience

Virtual Assistant, Allen and Roberts Legal Associates, Nashville, TN September 2019 – Present

• Deliver administrative and secretarial support for legal and marketing departments, field phone inquiries, and schedule appointments and consultations
• Create agendas and manage calendars for firm lawyers, which includes coordinating travel planning, booking flights, and arranging lodging
• Conduct expense reporting for office supplies and interface with vendors to coordinate purchases and schedule delivery
• Create and manage client invoices, process payments, and communicate with clients to develop payment plans and resolve invoice discrepancies

Virtual Assistant, Gentile Legal Associates, Nashville, TN May 2018 – September 2019

• Provided administrative support to senior legal professionals, coordinated executive calendars, and managed communications with clients via phone and email
• Coordinated with the HR team to develop new-hire onboarding plans and HR documentation, which included scheduling training orientations

Associate of Arts (A.S.) Communication Nashville Community College, Nashville TN, May 2016 – May 2018

• Administrative Support
• Microsoft Office Suite
• Travel Itineraries
• Calendar Management
• Written Communication

Certifications

• Certified Administrative Professional (CAP), 2020

Jessica Lin (123) 456-7890 [email protected] 123 Your Street, Boston, MA 12345

A Virtual Assistant with four years of experience, specializing in executive support, marketing, accounts payables, and operations management. A strong history of planning events and identifying improvement opportunities for administrative functions. Adept at supporting onboarding procedures and HR functions for new hires.

Virtual Assistant, Johnson Finance Consultants, Boston, MA September 2018 – Present

• Manage calendars for the CEO and CFO of a leading financial firm, coordinate travel for 60+ employees, interviewees, and guests per year, secure flights, hotels, and transportation, and oversee an annual travel budget valued at $250K
• Identify administrative issues with data entry and filing procedures and propose solutions to streamline operations, resulting in a reduction of 15 work hours per week
• Create agendas for executive meetings, update action items, and gather data from cross-functional departments to create PowerPoint presentations

Virtual Assistant, New England Financial Firm, Boston, MA May 2017 – September 2018

• Served as the point of contact for client accounts valued at $100K-$250K, fielded inquiries, resolved account issues, and identified solutions to customer needs
• Oversaw an $80K office budget for supplies and created expense reports
• Managed executive calendars, created itineraries, and drafted email correspondence
• Utilized Trello and Asana to coordinate operational tasks for the office team

Associate of Arts (A.A.) Business Administration Boston Community College, Boston, MA May 2015 – May 2017

• Account Management
• Executive Support
• Budget Management
• Operations Management

Alisha Brown (123) 456-7890 [email protected] 123 Your Street, Philadelphia, PA 12345

A Virtual Assistant with five years of experience, specializing in executive communication, operations management, calendar management, and social media. A proven track record of interfacing with cross-functional teams to resolve operational and administrative issues.

Adept at planning and executing in-person and virtual events.

Virtual Assistant, Philadelphia Software Corp., Philadelphia, PA September 2017 – Present

• Provide executive support for the management team and CEO, coordinate schedules, manage travel arrangements, and oversee $200K in annual travel expenses
• Plan and execute 20+ virtual events per year during Covid-19 to improve employee engagement and increase team morale
• Collaborate with the marketing team to draft customer marketing emails and deliver daily updates on Facebook and LinkedIn social media accounts
• Support the transition to remote workflows and coordinate with HR teams to create documentation and corporate newsletters for return to in-person office activities

Virtual Assistant, Liberty Tech Solutions, Philadelphia, PA May 2016 – September 2018

• Provided administrative and executive support to senior leadership, which included managing corporate calendars, coordinating agendas, and mitigating scheduling conflicts
• Gathered and organized expense report data into Excel spreadsheets to improve transparency for financial decision making and office expenditures
• Fielded phone inquiries from customers, documented client issues, and escalated issues to management teams and appropriate departments

Associate of Arts (A.S.) Marketing Philadelphia Community College, Philadelphia, PA May 2014 – May 2016

• Executive Communication
• Virtual Event Planning
• Cross-Functional Leadership
• Microsoft Excel
• Social Media

Crafting a resume that effectively highlights your talents and experiences in the virtual realm is not just a task; it’s a strategic endeavor to open doors to a world of opportunities. Learn how to create a standout virtual assistant resume. Showcase your proficiency in navigating the digital workspace and your ability to provide invaluable support to clients and businesses in need.

You may be a seasoned virtual assistant looking to take your career to the next level or a newcomer ready to embark on this exciting path. Either way, this guide will help you compose a resume that sets you apart in the world of remote work.

1. Write a brief summary of your virtual assistant qualifications

A well-crafted profile summary can immediately grab the attention of potential employers and make them eager to learn more about your qualifications. Your profile summary should be concise (usually only around three to five sentences). Also, it must be compelling and tailored to the specific employer you’re submitting your resume to. Be sure to emphasize your ability to deliver high-quality administrative support in remote settings, as this is an essential component of any virtual assistant role.

Profile Example #1

Profile example #2, 2. add a compelling section featuring your virtual assistant experience.

The best way to make a strong impression on potential employers is to display your professional accomplishments. Including monetary figures and metrics will help demonstrate your ability to create value for the companies you work for. For example, if you developed a new process to improve office operations, include the number of work hours you saved or how much you reduced costs.

Virtual assistants also often interface with executives and management teams on a daily basis. In addition, they may serve as the point of contact for clients or departments. Companies want candidates who can communicate effectively across all levels of the organization, and it’s important to demonstrate your related expertise with tangible examples.

Professional Experience Example #1

Virtual Assistant, Allen and Roberts Legal Associates, Nashville, TN   September 2019 – Present

Professional Experience Example #2

Virtual Assistant, Johnson Finance Consultants, Boston, MA   September 2018 – Present

3. Add your virtual assistant education and certifications

There are several certifications that a virtual assistant might hold. One of the most recognized is the Certified Virtual Assistant (CVA) certification, designed to help individuals gain the skills and knowledge needed to work as a virtual assistant. This certification covers topics such as customer service, time management, communication, organization, and more.

If you’re not certified, consider looking into the process — it can go a long way toward proving your dedication and knowledgeability for the virtual assistant job.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Year]
• Associate of Arts (A.A.) Business Administration
• Boston Community College, Boston, MA May 2015 – May 2017
• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Administrative Professional (CAP), National Commission for Certifying Agencies (NCCA) | April 2020

4. Make a list of your virtual assistant-related skills and proficiencies

Incorporating key skills that align with the job posting is critical to ensure compliance with applicant tracking system (ATS) software requirements. If your resume lacks a certain number of keywords during the initial scan, you won’t advance to the next phase of the application process. It’s also essential to emphasize these key terms to show hiring managers you have all the relevant qualifications and skills the organization needs.

Below is a list of keywords you may encounter during your job search.

How To Pick the Best Virtual Assistant Resume Template

When selecting a resume template as a professional virtual assistant, remember your resume should be well-organized, easy to read, and visually appealing. Look for one that is clean and simple, with plenty of white space to make it easy to read. Avoid busy or cluttered templates, as they can be difficult to navigate and may not be well-received by hiring managers. Don’t be afraid to customize your template to fit your specific needs. You may need to add or remove sections depending on your experience and qualifications, so choose a flexible template to accommodate these changes.

Frequently Asked Questions: Virtual Assistant Resume Examples and Advice

What are common action verbs for virtual assistant resumes -.

One of the ways to make your resume stand out is to use action verbs in your bullet points. These words describe what you did, how you did it, and what you achieved. They can showcase your skills, accomplishments, and impact in a clear and concise way. Action verbs can also make your resume more dynamic and engaging and catch the attention of hiring managers.

How do you align your resume with a virtual assistant job description? -

According to the Bureau of Labor Statistics , the median annual wage for administrative assistants was $44,080 in May 2022. Jobs for virtual assistants often fall under the same umbrella, so there’s less specific data regarding this relatively new job field. However, administrative assistant jobs are expected to decline by 10% over the next decade, making this an incredibly competitive field. To garner interest from potential employers, be sure to tailor your resume to individual job descriptions.

For example, if an employer is seeking a virtual assistant with a strong background in calendar management, emphasize your ability to manage schedules and agendas for executives. If an organization is searching for a candidate with exceptional event planning skills, mention your history of organizing company events and coordinating travel arrangements.

What is the best virtual assistant resume format? -

The reverse chronological format is the most commonly used format for resumes in general, including virtual assistant resumes. This format lists your work experience in reverse chronological order, starting with your most recent job and working backward. It highlights your most recent and relevant work experience, which is what employers are most interested in. Also, it allows you to display your career progression and growth over time.

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Once you’re done with your resume, send it off to your prospective employer by adding a cover letter. This is a great opportunity to speak directly to the hiring manager and explain why you’re the best candidate for the job.

A cover should be fairly succinct. Try not to exceed more than 400 words — 250 to 300 is ideal. For more information and ideas, view our administrative assistant cover letter examples .

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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• Resume Examples

Virtual Assistant Resume: Examples, Skills & Job Description

You’re reliable, punctual, and trustworthy as you stay on top of calendars, emails, and even business development tasks. You’re a good VA, write a worthy virtual assistant resume.

Think about it:

It takes a lot of trust to hire a virtual assistant—Video calls aside, the employer has to hire you basically sight unseen. Plus, there’s no keeping an eye on you while you’re working from home.

And yet—

So much depends on a VA’s work. No wonder the bar can be so high and competition so fierce. Make sure your virtual assistant resume stands out and gets through.

In this guide:

• A virtual assistant resume example better than nine out of ten.
• How to create the perfect virtual assistant job descriptions for your resume.
• Whichskills of a virtual assistant will land you the job.
• Expert tips and examples to boost your chances of landing an interview with VA resume. 

Save hours of work and get a job-winning resume like this. Try our resume builder for free. Start by choosing a resume template .

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I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your resume.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous resume was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for other work-from-home opportunities? What about other assistant jobs? We have guides for all these and more:

• Administrative Assistant Resume Examples
• Call Center Resume Examples
• Entry-Level Administrative Assistant Resume Examples
• Executive Assistant Resume Examples
• Event Manager Resume Examples
• IT Help Desk Resume Examples
• Legal Assistant Resume Examples
• Office Assistant Resume Examples
• Office Clerk Resume Examples
• Personal Assistant Resume Examples
• Receptionist Resume Examples
• Research Assistant Resume Examples
• Social Media Resume Examples

Looking for a different job? Check best resume examples for all jobs.

Virtual Assistant Resume Example 

Marion Smith

Virtual Assistant

Personal Info

Phone: 309-310-3817

E-mail: [email protected]

linkedin.com/in/marionsmith

Efficient virtual assistant with 5+ years’ experience working in both real estate and advertising. At Eastern Land Services, saved the company over $350,000 by catching 11 invoicing errors and processed real estate transactions across 17 states. Seeking opportunity to apply proven administration and organization skills at Academia ISF.

Experience 

Virtual Real Estate Assistant

Eastern Land Services

May 2018–present

• Maintained and updated source data in three different proprietary databases.
• Managed 10+ processes, ensuring all necessary stakeholders are kept up to date.
• Processed files related to title and real estate transactions across 17 states.
• Requested and reviewed invoices and related documentation necessary for project close out, caught 11 errors worth a total of over $350,000.

Eddy North Carolina

February 2016–April 2018

• Ensured customers’ and vendors’ questions were answered accurately and within one business day.
• Organized mail-outs of up to 15,000 addresses at a time.
• Handled travel arrangements for 12 staff, saving $15,000+ per year.
• Responded to as many as 20 internal and external telephone calls per day.

Education 

BS in Business Administration, University of North Carolina at Greensboro

2012–2016

• Pursued a passion for accounting coursework.
• Graduated valedictorian.

  Skills 

• Customer service
• Project management
• Word processing
• Making travel arrangements
• Time management
• Communications skills
• Problem solving
• Organizational skills
• Social media management
• LibreOffice
• Google Drive
• Skype for Business
• Spanish – Upper Intermediate
• French – Beginner

Virtual assistants are individuals who provide remote administrative or personal support. They typically communicate with their clients through emails or video conferencing tools. They are usually responsible for managing emails and calendars, social media accounts, and providing customer support.

Now here’s how to write a virtual assistant resume:

1. Choose the Right Virtual Assistant Resume Format

Written communication—

It’s a big part of being a VA and working remotely in general. A virtual assistant resume that’s oddly formatted and a pain to read is not making the right impression.

Make your resume format a pleasure to read:

Virtual Assistant Resume Format

• Use the reverse-chronological resume format to show your most recent contracts first. If you’ve been living la vida freelance, then use a functional resume format instead.
• Go with a professional resume font like a Arial in 11–12 pt.
• For a neat resume layout , leave your margins at one inchand space things out as much as possible.
• Submit a one-page resume . It’s plenty for all but the OG VA’s from the ‘90s.
• Use at least these resume sections: Resume Header , Summary, Experience, Education, and Skills.
• To enhance readability , use a basic simple template . Modern visual resumes can be hard for ATSs to parse.

When it comes to stability and portability, there’s no contest between PDF and *.docx for a resume .

All the same, check the job ad to see what’s required—the company might be using an Applicant Tracking System (ATS) that can’t handle PDF resumes. To make sure you've got an ATS-friendly resume, check that you're using an ATS resume template and submit your resume in the format requested in the job ad.

Expert Hint: If you’re writing a resume for your first job ever, change the outline of your resume and move the education section above the work experience section.

2. Start With an Impressive Virtual Assistant Resume Objective or Summary

It’s one thing to say you need to “stand out”—

But what’s the right way to do that?

With a resume profile that grabs their attention from the get-go.

Got VA experience?

Start with a resume summary .

• One adjective (motivated, reliable, friendly)
• Job title (Virtual Assistant, VA)
• Years of experience (2+, 6+)
• What you’ll contribute (handle travel arrangements effectively and efficiently)
• Two or three of your best achievements (saved $15,000+ per year when booking travel arrangements, responded to as many as 20 internal and external telephone calls per day)

These virtual assistant resume examples show how:

Virtual Assistant Resume Summary

Quite the difference.

The first one ticks all the boxes: It’s concrete, quantified, and fully focused on what the candidate can bring to the table.

Writing an entry-level virtual assistant resume with little or no experience?

Use a resume objective to move the spotlight to non-VA achievements:

Virtual Assistant Resume Objective

The first example nails all the basics in spite of a lack of VA experience.

Expert Hint: Include keywords from the job ad in your summary of qualifications . Think of them as your resume keywords that will help you pass the ATS scan.

3. Create Winning Virtual Assistant Job Descriptions and a Compelling Skills Section

There’s no better way to show what you’re capable of—

Than describing what you’ve done in the past. So turn your resume work history into a catalog of past achievements.

How to write job descriptions for a VA resume:

• Take a minute to re-read the job ad.
• Take note of all the virtual assistant skills and duties mentioned in it.
• Go over times you’ve impressed employers by using those skills.
• Write resume bullet points that describe those times and quantify the benefits that went to your employer as a result. 

Virtual Assistant Resume Job Description

March 2018–present

2018–present

• Maintained and updated source data.
• Ensured all necessary stakeholders were kept up to date.
• Processed files related to title and real estate transactions.
• Requested and reviewed invoices and related documentation necessary for project close out.

Kind of similar, yet way different.

The first example oozes the quiet confidence of someone who’s got things under control.

How does it do it?

By being concrete, putting numbers to things, and focusing on benefits brought to previous employers.

Writing a virtual assistant resume with no experience?

Include achievements from non-VA jobs or studies. Volunteering counts as work experience , too.

Expert Hint: Start your work experience bullet points with resume action verbs such as saved, implemented, exceeded. There’s no better way to show you had impact.

There’s one more thing you’ll need here—a selection of  skills to put on a resume .

The trick to a winning skills section:

Be selective. Go for quality over quantity—The job ad will let you know which skills are important (it’s called targeting a resume ). And since every job ad is different there is no concrete list of skills for a virtual assistant. But—

We can still provide a comprehensive list of the most commonly desired skills of virtual assistants. Use it for inspiration when writing your own virtual assistant skills section.

Esential Skills of a Virtual Assistant 

• Office administration
• Online research
• Calendar management
• Editing 
• Proofreading
• Social media
• Multitasking
• Decision-making
• Critical thinking
• Collaboration

In some cases you may want to show your software proficiency in the virtual assistant skills section. What cases would they be? If you're making an entry-level resume and you don't have a wide array of programs you can operate in yet. Also, always keep in mind to not list more than 10 skills for virtual assistants. It will flood the page and artificially make your resume longer.

When listing computer skills on your resume , make sure to add your level of expertise, for example “MS Excel–Advanced.”

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now .

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Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You're the perfect candidate, and we'll prove it. Use our resume builder now .

4. Your Education Is an Asset—Treat It as Such

You don’t always need a particular education to be a VA —

But that doesn’t mean you can afford to neglect your education section . List any degrees (including majors), school names, and years attended. Then:

Add bullets that point to key skills.

Check this virtual assistant resume example:

Virtual Assistant Example—Education Section

Lacking in VA experience?  

Include more bullet points that cover projects, courses, and accomplishments that speak to your VA skills.

Expert Hint: When listing certifications on your resume , make sure to add them in a separate section to give them more prominence.

5. Boost Your Virtual Assistant Resume With Added Sections

Not enough people do this—

And that’s great news for you. Add one or two extra sections to your virtual assistant resume:

• Additional Activities
• Courses Taken
• Foreign Languages
• List of Hobbies and Interests

These two virtual assistant resume examples show yes vs no:

Virtual Assistant Resume Samples—Extra Resume Sections

• Office programs
• Various web apps
• Basic accounting software

Opportunity taken vs opportunity fumbled.

Both examples stick to relevant information—this is good. But, it’s the first example that manages to be concrete enough to get ahead.

One more thing:

You’re going to need to write a cover letter . Including it is the norm—you’re not off the hook unless you’ve been asked not to. 

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

For a VA resume that gets video calls:

• Make good use of the virtual assistant resume sample from the beginning of this article. It’s a ready-made formula for success.
• Put VA achievements in your resume profile, work history, and education sections to show how you’ve handled VA duties in the past.
• Pick the right virtual assistant skills for your resume. The more selective you can be, the better. The job ad will be your guide here.
• Write a virtual assistant cover letter. Use it to show your passion for the job and entice recruiters to read your resume.

Got questions that this guide and the sample virtual assistant resume weren’t able to answer? Leave them down in the comments and we’ll get back to you.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Bart Turczynski’s career advice and commentary have been published by Glassdoor, The Chicago Tribune, Workopolis, The Financial Times, Hewlett-Packard, and CareerBuilder, among others. Bart’s mission is to promote the best, data-informed, and up-to-date career advice through numerous online communities and publications. Bart’s lifelong passion for politics and a strong background in psychology make all the advice he publishes unique and supported by detailed research.

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Virtual Assistant Resume Examples:

Writings tips & guide.

Here, we’ll guide you through crafting an effective virtual assistant resume. Learn how to write each resume section, tailor your resume to specific job requirements, and gain insights from good and bad resume examples to perfect your application.

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Virtual Assistant Resume Examples

Use these virtual assistant samples as a guideline or visit our extensive library of customizable resume templates .

Want a stronger resume? Use our extensive library of professional resume examples as practical starting guides. You’ll also find ready-made content with our helpful Resume Builder — simple click, customize, and download.

More Resume Examples for Administrative Jobs

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How to Write a Virtual Assistant Resume

Your virtual assistant resume’s format is as important as how you write your resume . This sample resume demonstrates the best resume layout hacks to follow: 1-inch margins, bullet points and clear resume headings for each of the following sections.

Professional header and contact info

• Include your name, contact information and a professional email address.

Compelling summary statement

• A brief resume summary or objective highlighting two or three administrative-relevant skills, experience or accomplishments.

Highlight your skills

• Create a dedicated section to showcase hard and soft skills specific to administrative work, like organizational skills, project management or computer applications.

Emphasize your work history

• List your work experience in reverse-chronological order. Include job titles, company names, dates of employment and key responsibilities and achievements for each role in a bullet list.

Supporting education section

• Detail your educational background, mentioning any relevant degrees, diplomas or certifications obtained.

Additional sections

• You can add resume sections for licenses, certifications, industry memberships or unions, awards, volunteer experience or spoken languages.

How to Write a Virtual Assistant Resume Summary

The resume summary section for a virtual assistant is your opportunity to make a strong first impression and capture the attention of potential employers. Here are some tips for writing a practical virtual assistant resume summary:

Concise and impactful

Limit your summary to two or three sentences. This introduction acts like a teaser for the rest of your resume.

Highlight your expertise

Emphasize your proficiency in various administrative tasks, organizational abilities and technological skills relevant to virtual assistance. Mention any specialized areas you excel in, such as calendar management, travel arrangements, or project coordination.

Showcase your accomplishments

Highlight any significant achievements or results demonstrating your value as a virtual assistant. This could include metrics such as improved efficiency, cost savings, or successful project completions.

Good virtual assistant resume example

“Highly skilled virtual assistant with 5+ years of experience providing comprehensive administrative support to executives and entrepreneurs. Proficient in managing calendars, arranging travel, coordinating meetings and handling confidential information. Proven track record of streamlining processes, improving efficiency, and delivering exceptional client satisfaction. Technologically savvy, adept at utilizing various communication and collaboration tools.”

This virtual assistant markets their length of experience, specific administrative skills and ability to support high-level professionals. The summary also showcases their track record of success, mentioning their achievements in streamlining processes and ensuring client satisfaction.

Poor virtual assistant resume example

“Detail-oriented virtual assistant with strong organizational skills. Able to multitask and work independently. Experience in various administrative tasks and customer service.”

The poorly-written example lists strong organization skills and the ability to multitask, but the job seeker doesn’t include examples of these skills at work. Without this information or references to notable administrative tasks and accomplishments, most remote hiring managers will pass on this application.

The resume summary works best if you have over three years of experience. Try the resume objective if you’re a first-time job seeker, freelancer or switching to remote work. This alternative introduction pitches your transferable skills and downplays your lack of digital administrative experience.

How to Add Your Virtual Assistant Work History

The work history section of your virtual assistant resume provides a valuable opportunity to showcase your professional experience and demonstrate your skills as a virtual assistant. Here are some guidelines for effectively presenting your virtual assistant work history:

Start with the most recent position

Begin with your most recent role as a virtual assistant and work your way backward. Include the job title, company or client’s name and employment dates.

Highlight key responsibilities and achievements

Detail your primary responsibilities and highlight specific achievements in each virtual assistant role. Emphasize your ability to manage administrative tasks, coordinate schedules, handle communication and provide efficient support.

Showcase your adaptability and versatility

Virtual assistants often work with diverse clients or industries. Highlight your ability to adapt to different work environments, handle various tasks simultaneously, and effectively communicate with clients.

Quantify your achievements

Whenever possible, quantify your achievements to provide concrete evidence of your contributions. For example, mention the number of clients supported, projects managed, or successful outcomes achieved through your virtual assistance.

Good virtual assistant work history sample

Virtual Assistant | Levi Straus Inc. San Francisco | 2018-Present

• Provide comprehensive administrative support to multiple executives, managing calendars, scheduling appointments, and coordinating meetings across different time zones.
• Conduct thorough research and prepare reports, presentations and correspondence with high accuracy and attention to detail.
• Manage travel arrangements, including flight bookings, hotel accommodations and itinerary planning, resulting in seamless travel experiences.
• Maintain confidentiality and handle sensitive information with utmost professionalism.
• Streamline office procedures and implement efficient organizational systems, increasing productivity and time savings.

The persuasive example effectively highlights the candidate’s role as a virtual assistant and provides specific details about their responsibilities and achievements. It demonstrates their ability to handle complex scheduling, conduct research, and maintain confidentiality. The example also showcases their contribution to streamlining office procedures and improving productivity.

Poor virtual assistant work history sample

Virtual Assistant | Gap Inc. | 2015-2017

• Assisted with various administrative tasks.
• Managed client communication and provided support.
• Handled scheduling and calendar management.
• Completed other duties as assigned.

The vague example must be more specific and provide meaningful details about the candidate’s virtual assistant experience. The bullet points should be more specific and highlight specific responsibilities or achievements. With specific information, potential employers can assess the candidate’s level of expertise and understand their contributions in previous roles.

How to Write a Virtual Assistant Education Section

The education section of your virtual assistant resume provides valuable information about your academic background and any relevant training or certifications that enhance your qualifications as a virtual assistant. Here are some guidelines for effectively presenting your education in a virtual assistant resume:

1 Start with your highest level of education

Education formatting example:

2 Mention relevant coursework

Relevant coursework formatting example:

• Relevant coursework: Business Communication, Organizational Behavior, Project Management, Computer Applications.

3 Include relevant certifications and training programs

Certifications formatting example:

• Comprehensive training program covering virtual assistant best practices, communication skills, time management, and client relations.
• Industry-recognized certification demonstrating proficiency in project management methodologies and practices.

Tailor your education section with relevant education and training that directly align with the skills and requirements of the factory worker position you are applying for.

15 Skills For Your Virtual Assistant Resume

The skills section of your virtual assistant resume highlights the specific abilities that make you an efficient and reliable virtual assistant. Here’s a breakdown of five soft skills , five hard skills and five technical skills that are specific to virtual assistant responsibilities:

Soft skills

• Communication
• Time Management
• Adaptability
• Problem-Solving
• Professionalism

Hard skills

• Calendar Management
• Research Skills
• Travel Arrangements
• Project Coordination

Technical skills

• Virtual Meeting Platforms
• File Management
• Online Research Tools
• Document Formatting
• Email Management

Incorporating these skills into your virtual assistant resume will demonstrate your comprehensive abilities and make a strong case for your suitability as a virtual assistant in the competitive job market.

20 Virtual Assistant Action Verbs

Action verbs are powerful tools that can elevate your virtual assistant resume and effectively showcase your skills and accomplishments. This starter list of 20 power words is tailored for virtual assistants.

• Collaborate
• Communicate
• Efficiently manage
• Troubleshoot

Additional Resume Sections

Consider adding the following sections to your virtual assistant resume based on your specific circumstances and to enhance your qualifications:

• Certification: Include a separate section to showcase relevant credentials, such as Certified Virtual Assistant (CVA) or Project Management Professional (PMP) Certification.
• Professional Development: Use a professional development section featuring workshops, seminars or administrative programs to replace or supplement your education section.
• Awards and Achievements: If you have received recognition or awards for your performance, productivity, or safety record, include a section to showcase these accomplishments.
• Volunteer Experience: Replace your work history section with a volunteer section if you have less than three years of experience. Use this space to demonstrate relevant skills or attributes, such as communication, time management or adaptability.
• Language Proficiency: Since administrative work can include a diverse range of employees, advertise your fluency in other languages as a workplace boon!
• Memberships: Let hiring managers know about your membership to industry-specific organizations or unions.

Use a Cover Letter to Express Yourself

A resume is a concise overview of your skills and experience — a cover letter expands on this foundation. Add a cover letter to share one or two examples of how you excelled in similar roles or how your skills match a company’s needs. Use this sample as a guide or visit our helpful resources to boost your application.

Kick-Start Your Job Search With a Resume Builder

Summarizing your experience to write each resume can be draining. Our Resume Builder offers intuitive, pre-written content, keywords and customizable resume templates to help you write application-ready resumes in a few steps.

Virtual Assistant Resume FAQ

How should i format a virtual assistant resume.

When formatting a virtual assistant resume, use a clean and professional layout. Include contact information, summary or objective, skills, work experience, education and relevant certifications. Use bullet points to highlight key responsibilities and achievements. Tailor your resume to the job you're applying for and keep it concise and error-free.

Should I include customer service experience on a virtual assistant resume?

Customer service experience can be valuable to include on a virtual assistant resume as it showcases your ability to communicate effectively and provide excellent service. Highlight relevant customer service skills such as active listening, problem-solving and professionalism. Adapt your customer service experience to emphasize how it aligns with the virtual assistant role.

How can I make my virtual assistant resume stand out?

To make your virtual assistant resume stand out:

• Tailor it to the specific job requirements.
• Highlight your skills and experience in administrative support, communication, organization and technology proficiency.
• Quantify your accomplishments, such as the number of clients supported, tasks managed or projects completed.
• Incorporate relevant keywords and showcase your adaptability and ability to work independently.

Should I include a summary or objective statement in my virtual assistant resume?

Including a summary or objective statement in your virtual assistant resume can be beneficial. A summary briefly overviews your experience, skills and qualifications as a virtual assistant. It allows employers to grasp your value proposition quickly. An objective statement focuses on your career goals and the specific virtual assistant role you're seeking. Choose the option that best aligns with your experience and the job you're applying for.

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5 Virtual Assistant Resume Examples for the Job in 2024

Virtual Assistant Resume

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• Entry-Level
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Typically self-employed and working from an office at home, you provide all kinds of administrative help in the business world. You manage everything from taking phone calls and scheduling things on the calendar to managing emails and booking flights.

But how do you arrange information points when writing a cover letter and resume as efficiently as you book appointments on your clients’ calendars?

Don’t sweat it! We’ve spent years helping people in your profession, and we’ve put together five virtual assistant resume examples along with some handy resume tips for you to try out.

or download as PDF

Why this resume works

• Therefore, your virtual assistant resume should emphasize your role in improving new product adoption rates and supporting customers through effective communication and problem resolution.

Virtual Assistant No Experience Resume

• For example, highlight your role in scheduling top-level meetings and training new members to learn fast and improve productivity in your virtual assistant no experience resume.

Executive Virtual Assistant  Resume

• Spread out your bullet points, from filtering emails, optimizing time, handling schedules, and managing travels, to improving social media metrics. Ensure that you cover everything a C-level executive needs to take care of to spend more time in making business decisions.

Freelance Virtual Assistant Resume

• Ensure that your freelance virtual assistant resume includes software tools required for most admin work such as Zoom for meetings, ClickUp for project management, Gmail for filtering emails, and Zoho CRM for managing customer data.

Amazon Virtual Assistant  Resume

• Let your Amazon virtual assistant resume show your contribution to boosting customer satisfaction and your role in turning customers into return clients for sustained business growth.

Related resume examples

• Administrative Assistant
• Executive Assistant
• Office Assistant
• Personal Assistant
• Legal Assistant

Tailor Your Virtual Assistant Resume to Each Job Description

When you list your skills on your virtual assistant resume, you’ll want to revisit the original job ad and use it as your roadmap. Look for any specific skills worked into the requirements or qualifications lists and mirror them back.

Software is especially useful here. If you find programs like “Buffer,” “Trello,” or “Salesforce” that you’re able to use, list them under your skills section ! Your primary goal (with both hard and soft skills ) should be to find whichever of your skills lines up with what the job description seeks.

As a virtual assistant, you’ll want to include a balance of soft and hard skills that demonstrates your ability to use technical tools to help your clients out. Stay predominantly technical, but mention that friendly attitude and ability to ask proactive questions!

Need some ideas?

15 best virtual assistant resume skills

• Google Calendar
• Google Analytics
• Zoho Inventory
• Negotiation
• Active Listening
• Time Management
• Self-Motivation
• Data Processing

Your virtual assistant work experience bullet points

Now that you’ve established your foundational skills as a virtual assistant, it’s time to provide examples of how you’ve used them. And don’t just take points from the listing’s job duties and spit them back on your resume!

Come up with creative examples of past achievements to use as bullet points that reinforce your credibility. Use active verbs like “led,” “created,” and “initiated” to demonstrate enthusiasm for your upcoming virtual assistant role.

And make sure you substantiate your accomplishments with metrics! Recruiters want quantifiable bits of data that verify your claims, like these:

• Client satisfaction percentages
• Dollar savings and cost reductions
• Improved profits and ROI
• Manual labor hours reduced

See what we mean?

• Automated email response to frequent user queries on Gmail, improving problem resolution rate by 13%
• Attained CSAT of 96% from post-interaction surveys emphasizing excelling customer service and supports
• Tracked and supported executive schedules on Asana, leading to improved task completion and overall productivity by 13%
• Led proactive WordPress site troubleshooting techniques, leading to a 37% reduction in escalations to the supervisor level
• Managed office supply inventory using QuickBooks and renegotiated vendor prices, leading to a 31% reduction in office recurrent expenses

9 active verbs to start your virtual assistant work experience bullet points

3 tips for writing a virtual assistant resume with limited experience.

• If you have limited experience, you can always look to past job roles (even if they aren’t relevant) for skills and experiences that also apply to your current role. For example, a former retail sales associate can use their de-escalation skills to resolve scheduling or pricing issues as a virtual assistant.
• A career objective can be the perfect way for you to introduce yourself and your qualifying traits to recruiters! Give a brief overview of what makes you an excellent virtual assistant—just don’t repeat anything from the rest of your resume.
• Alongside your degree, include any other qualifying accomplishments, internships, academic awards, or volunteer initiatives that reinforce your efficiency, self-motivation, and multitasking abilities.

3 Tips for Writing a Virtual Assistant Resume With Some Experience

• When you already have some experience, you can afford to focus more on your accomplishments. Lean your resume more heavily toward your experience section, even if your education and other credentials shine bright in their own column.
• Since you have some experience to spare, focus on whichever jobs are most relevant to the role you’re applying to now. You don’t have to include everything. Focus on quality over quantity when it comes to validating experiences as a virtual assistant.
• This is, by far, the most effective layout for your virtual assistant resume! You want to really show that you’ve grown and improved throughout your career, so make each experience point increasingly complex as you get more recent.

Revisit the job description and look for phrases that you can mirror back in your phrasing and skill choices. If you’re applying for a job listing that focuses on customer experience and efficiency, use experience and skill points that match.

Each person’s biggest selling points are different, so pick whichever resume template makes your individual set of qualifications shine bright! If your experiences really steal the show, let them take center stage. If your skills and certs are incredible, show them off in their own column.

This one depends on how far you’ve come in virtual assistance. How much experience do you already have? If you have plenty, focusing on past growth shows established value. If you’re newer to the role, emphasizing qualifications and potential may be better.

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Entry-Level Virtual Assistant Resume Examples: Proven To Get You Hired In 2024

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Get advice on each section of your resume:

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• Entry-Level Virtual Assistant Resume Tips

Entry-Level Virtual Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., entry-level virtual assistant resume sample.

The virtual assistant industry is huge and constantly expanding. For entry-level virtual assistants, this is a good thing because there is bound to be an opportunity for you to get started. Entry-level VAs might not be assigned very complex tasks and might instead be assigned relatively simple tasks such as data collection, secretarial tasks, logistics, etc. When creating an entry-level virtual assistant resume, include any experience in any position where you performed tasks that a virtual assistant would perform. For example in this resume, the applicant included their administrative assistant experience because that position is very similar to a virtual assistant position.

We're just getting the template ready for you, just a second left.

Recruiter Insight: Why this resume works in 2022

Tips to help you write your entry-level virtual assistant resume in 2024,    make yourself interesting by including your extracurricular achievements..

Make your resume individualistic by including your achievements outside of professional achievements. It will be an interesting read for recruiters and you just might have a volunteering activity, hobby, or extracurricular or two in common.

   List your virtual assistant strengths.

You may not have loads of experience at the start of your career, so give recruiters an idea of who you are by including your virtual assistant strengths in the intro of your resume. So if you are particularly good at multi-tasking, or communicating, be sure to include that.

Remote Office Assistant Resume Sample

Virtual administrative assistant resume sample, online administrative assistant resume sample, digital assistant resume sample.

As a hiring manager who has recruited virtual assistants at companies like Time Etc, Fancy Hands, and Zirtual, I've seen countless resumes for entry-level virtual assistant positions. The best resumes are tailored to the specific skills and experience that these employers are looking for. Here are some tips to help your resume stand out:

   Highlight your communication skills

Entry-level virtual assistants need strong communication skills to interact with clients and team members. Showcase your abilities by:

• Handled customer inquiries via email and phone, responding to an average of 50+ messages per day
• Collaborated with a remote team of 5 virtual assistants to coordinate project deliverables
• Created and delivered weekly project status reports to clients

Quantify your communication experience where possible, such as the volume of customer interactions or size of teams you've worked with.

   Demonstrate your organizational abilities

Virtual assistants are often responsible for managing schedules, projects, and administrative tasks. Show employers you have the organizational skills they need:

• Managed calendar and scheduled meetings for a team of 6 executives
• Planned and coordinated travel arrangements for monthly business trips, booking an average of 10 flights and hotel stays each month
• Oversaw expense reporting and reconciliation, processing over $5,000 in monthly expenses

Use specific examples to illustrate your ability to stay organized and manage multiple responsibilities.

   Showcase your technical skills

Many virtual assistant jobs require proficiency with certain software or tools. Be sure to list the programs you're skilled in, such as:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Project management tools like Asana or Trello
• Social media platforms like Facebook, Twitter, and Instagram

If you have experience with more advanced tools, like CRM software or email marketing platforms, definitely include those as well.

   Tailor your experience to the job description

Read the job posting carefully and make sure your resume highlights the specific skills and experience the employer is looking for. Here's an example of what not to do:

Administrative assistant with 5 years of experience supporting busy executives. Skilled in data entry, filing, and office management.

While this summary includes relevant skills, it's too generic and doesn't address the key qualifications for a virtual assistant role. Instead, try something like:

Detail-oriented virtual assistant with experience managing calendars, travel, and expenses for remote teams. Proficient in Microsoft Office, Google Workspace, and Asana project management software. Excellent communicator, able to build strong relationships with clients and collaborate effectively with distributed team members.

   Include any relevant projects or volunteer work

If you don't have much formal work experience as a virtual assistant, include projects or volunteer work that demonstrates your relevant skills:

• Provided virtual administrative support to a local non-profit organization, including managing email communications and updating the organization's website
• Assisted a friend's small business with social media management, creating and scheduling an average of 10 posts per week on Facebook and Instagram

Even if these experiences were unpaid, they can still help show employers that you have the skills and initiative they're looking for in an entry-level hire.

   Proofread carefully

As a virtual assistant, attention to detail is crucial. Make sure your resume is free of any typos, grammatical errors, or formatting inconsistencies. Before submitting your application, ask a friend or family member to review your resume and provide feedback.

It can also be helpful to read your resume out loud to catch any awkward phrasing or long, run-on sentences. Remember, hiring managers often review dozens of resumes for each open position. A clean, error-free resume will help you make a great first impression and increase your chances of landing an interview.

Writing Your Entry-Level Virtual Assistant Resume: Section By Section

  summary.

A resume summary is an optional section that appears at the top of your resume, just below your contact information. It's a brief paragraph, typically 3-5 sentences long, that highlights your most relevant qualifications, skills, and experience for the job you're applying for. While a summary is not required, it can be a valuable addition to your resume if you're a career changer, have a diverse background, or want to provide additional context about your experience and goals.

On the other hand, an objective statement, which was once a common resume feature, is now considered outdated and should be avoided. Hiring managers are more interested in what you can offer the company, not what you hope to gain from the job.

When crafting your summary for an entry-level virtual assistant position, focus on showcasing your relevant skills, experience, and passion for the role. Tailor your language to the job description and highlight any transferable skills or experience that make you a strong candidate.

To learn how to write an effective resume summary for your Entry-Level Virtual Assistant resume, or figure out if you need one, please read Entry-Level Virtual Assistant Resume Summary Examples , or Entry-Level Virtual Assistant Resume Objective Examples .

1. Highlight virtual assistant skills

When writing your summary for an entry-level virtual assistant position, it's crucial to showcase the skills that are most relevant to the job. While you may not have extensive experience as a virtual assistant, you likely have transferable skills from other roles or experiences that demonstrate your potential to excel in the position.

Some key skills to consider highlighting in your summary include:

• Strong communication and interpersonal skills
• Proficiency with digital tools and platforms (e.g., Microsoft Office, Google Suite, project management software)
• Attention to detail and ability to manage multiple tasks
• Adaptability and willingness to learn new skills

Here's an example of how you might incorporate these skills into your summary:

Detail-oriented and tech-savvy professional with strong communication skills and experience managing multiple projects simultaneously. Proficient in Microsoft Office and Google Suite, with a proven ability to quickly learn new digital tools and platforms. Excited to leverage my skills and adaptability as an entry-level virtual assistant.

2. Tailor your summary to the job description

One of the most common mistakes job seekers make when writing their resume summary is using a generic, one-size-fits-all approach. To stand out from other applicants and capture the attention of hiring managers, it's essential to tailor your summary to the specific job you're applying for.

Start by carefully reviewing the job description for the entry-level virtual assistant position. Look for key skills, qualifications, and responsibilities that the employer is seeking. Then, incorporate these elements into your summary, using language that mirrors the job description.

For example, if the job description emphasizes the need for strong organizational skills and experience with social media platforms, you might craft your summary like this:

• Highly organized and detail-oriented professional with experience managing multiple social media accounts. Skilled in creating engaging content, analyzing metrics, and collaborating with teams to achieve marketing goals. Eager to apply my skills and passion for organization as an entry-level virtual assistant.

In contrast, a generic summary that fails to address the specific requirements of the job might look like this:

• Hardworking and motivated individual seeking an entry-level position. Skilled in communication, problem-solving, and teamwork. Excited to learn and grow in a new role.

By tailoring your summary to the job description, you demonstrate to the employer that you understand their needs and have the skills and experience to succeed in the role.

  Experience

Your work experience section is the heart of your resume. It's where you prove to employers that you have the right experience to excel as a virtual assistant. In this section, we'll break down exactly what to include and how to write about your experience to impress hiring managers.

1. Highlight key virtual assistant skills

When describing your past experience, focus on showcasing the skills that are most relevant for virtual assistant roles. This will help employers quickly see that you're qualified for the position.

Virtual assistants need to be organized, have strong communication abilities, and be proficient with common tools and software. Emphasize these types of skills when possible. For example:

• Coordinated travel and managed calendar for a 6-person executive team
• Responded to customer inquiries via email and live chat using Zendesk
• Prepared expense reports and presentations using Microsoft Office

2. Use strong, relevant action verbs

Start each bullet point with an action verb that demonstrates what you accomplished in the role. This makes your experience sound more impactful. However, make sure to choose verbs that relate to the virtual assistant job you want.

Avoid generic or irrelevant verbs like:

• Worked on...
• Helped with...
• Responsible for...

Instead, use strong verbs that are commonly used in the virtual assistant field, such as:

• Coordinated
• Communicated

3. Add numbers and metrics to show impact

To make your accomplishments more impressive, add numbers and specifics where possible. Think about the positive results you achieved in each role and how you can quantify them.

Compare these two bullet points:

• Managed executive's inbox and responded to emails
• Managed inbox of 200+ daily emails and achieved 90% customer satisfaction score

The second one is much more effective because it uses hard numbers to specify the scope and result of the work.

4. Tailor your experience to the job posting

Hiring managers want to see experience that's relevant to their open role. So when deciding what accomplishments to include from each job, refer back to the job description.

Look at the responsibilities and qualifications they list, and then mirror that language. For example, if the job calls for experience with social media, you could write:

Wrote and scheduled 5 social media posts per week on Twitter and Facebook

If you're not sure how well your resume matches the job, try the Targeted Resume tool. It will scan your resume and the job description and tell you which key skills and keywords you're missing.

  Education

Your education section shows hiring managers that you have the knowledge to succeed as an entry-level virtual assistant. It also helps you stand out when you're new to the workforce. Here are some tips to make your education section compelling.

1. Put education at the top if you're a recent graduate

If you graduated within the last 1-2 years, put your education section above your work experience. This is because your degree is your strongest selling point when you're new to the workforce.

Your education section might look like this:

Education Bachelor of Arts in Communication, University of California, Los Angeles, CA | 2022 Relevant coursework: Business Writing, Public Speaking, Digital Marketing

2. Include relevant coursework and projects

Under your degree, add a line that says "Relevant coursework" followed by classes that relate to virtual assistant work. This shows you learned skills that will help you on the job. You can also include student projects that demonstrate key abilities.

For example:

• Relevant coursework: Business Writing, Marketing, Administrative Practices
• Senior Capstone: Collaborated with a team of 4 to create a comprehensive marketing plan for a local small business

3. Add a "Certifications" subsection for online courses

Virtual assistants often take online courses to learn tools and skills. You can add a "Certifications" section under Education to show them off.

Include certifications like:

• HubSpot Inbound Marketing Certification
• Google Analytics Individual Qualification
• Hootsuite Social Media Marketing Certification

Avoid listing generic courses like "Intro to Microsoft Office" that don't add unique value.

4. Seasoned VAs can keep education short

If you have 7+ years of experience as a virtual assistant, your education is less important. Keep the section to 1-2 lines at the bottom of your resume.

Education Master of Arts in English, University of Michigan, Ann Arbor, MI | 2005 Bachelor of Arts in Communication, Michigan State University, East Lansing, MI | 2002 Relevant coursework: Technical Writing, Copyediting, Rhetoric and Composition

Instead, simply list your degrees and schools:

M.A. English, University of Michigan B.A. Communication, Michigan State University

  Skills

The skills section is a vital part of your entry-level virtual assistant resume. It's where you showcase your abilities and qualifications that make you a strong candidate for the role. When crafting this section, focus on highlighting the most relevant and in-demand skills that align with the job description. Here are some key tips to keep in mind:

1. Tailor your skills to the virtual assistant job

When listing your skills, make sure they are relevant to the entry-level virtual assistant position you're applying for. Review the job description carefully and identify the key skills and qualifications the employer is looking for. Then, incorporate those skills into your resume.

For example, if the job description emphasizes proficiency in specific software like Microsoft Office or Google Suite, make sure to include those in your skills section:

Microsoft Office (Word, Excel, PowerPoint) Google Suite (Docs, Sheets, Slides) Zoom Slack

Avoid listing generic or irrelevant skills that don't directly relate to the virtual assistant role, such as:

Leadership Teamwork Graphic Design Sales

To ensure your skills section is tailored to the job, try using a tool like Resume Worded's Targeted Resume . It analyzes your resume against the job description and provides feedback on which skills and keywords you should include to improve your chances of getting past applicant tracking systems (ATS) and catching the attention of hiring managers.

2. Categorize your virtual assistant skills

Grouping your skills into categories can make your skills section more organized and easy to read. Consider using categories like:

• Administrative Skills : Data entry, scheduling, email management, travel arrangements
• Communication Skills : Written communication, verbal communication, active listening, customer service
• Technical Skills : CRM software, project management tools, social media platforms, basic HTML

By categorizing your skills, you help the hiring manager quickly identify your key strengths and how they align with the requirements of the virtual assistant position.

When categorizing your skills, prioritize the most important and relevant categories first. For entry-level virtual assistant positions, administrative and communication skills are often the most critical, so consider listing those categories at the top of your skills section.

3. Be specific and concise

When listing your skills, be specific and concise. Instead of using vague or broad terms, mention the exact skills, tools, and technologies you are proficient in. This helps the hiring manager better understand your capabilities and how you can contribute to the role.

For example, instead of simply listing "project management," specify the tools you've used:

Asana Trello Basecamp

Similarly, rather than just mentioning "social media," list the specific platforms you're experienced with:

Facebook Twitter Instagram LinkedIn

Keep your skills section concise and focused. Avoid listing too many skills, as it may appear unfocused or lacking specialization. Aim for around 10-15 key skills that are most relevant to the entry-level virtual assistant position you're targeting.

4. Optimize for applicant tracking systems

Many companies use applicant tracking systems (ATS) to screen resumes before they reach hiring managers. These software programs scan resumes for specific keywords and skills related to the job description. To increase your chances of passing the ATS and reaching the hiring manager, make sure to incorporate relevant keywords from the job description into your skills section.

For example, if the job description mentions "calendar management" as a required skill, include that exact phrase in your skills section:

Calendar management Appointment scheduling Meeting coordination

By optimizing your skills section for ATS, you improve your chances of your resume being seen by the hiring manager and progressing to the next stage of the hiring process.

To check if your resume is optimized for ATS, consider using Resume Worded's Score My Resume tool. It analyzes your resume against key criteria hiring managers look for, including your skills section, and provides actionable feedback to improve your resume's chances of success.

Skills For Entry-Level Virtual Assistant Resumes

Here are examples of popular skills from Entry-Level Virtual Assistant job descriptions that you can include on your resume.

• Strategic Planning
• Microsoft Access
• Higher Education
• Nonprofit Organizations
• Business Strategy
• Business Planning
• Film Production
• Administrative Assistance
• Event Management

Skills Word Cloud For Entry-Level Virtual Assistant Resumes

This word cloud highlights the important keywords that appear on Entry-Level Virtual Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Entry Level Virtual Assistant Resume No Experience

Are you eager to begin your career as a virtual assistant but lack previous work experience? Don’t worry! You can still create an impressive resume that highlights your skills, knowledge, and passion for providing excellent online administrative, customer service, and communication support.

With the right approach, you can demonstrate your ability to handle tasks efficiently and effectively from the comfort of your own home.

In this guide, we will walk you through the essential elements of writing a great entry-level resume for a virtual assistant position.

Whether you’re a recent graduate or looking to make a career transition, this sample resume and valuable tips will help you portray yourself as a capable virtual assistant ready to take on new challenges.

Let’s get started!

Sample Entry-Level Virtual Assistant Resume With No Experience

Jane Doe Orlando, FL (555) 123-4567 [email protected]

VIRTUAL ASSISTANT

OBJECTIVE Resourceful and dedicated individual with knowledge of online administrative and customer support seeking a Virtual Assistant position with XYZ Company. Excited to bring a proactive approach to organizing tasks, managing communications, and providing outstanding service in a remote work environment.

SUMMARY OF QUALIFICATIONS

• Strong command of administrative procedures, including scheduling, email management, and document preparation.
• Excellent communicative abilities for effective virtual interaction with team members and clients.
• Proficiency with common office software, remote collaboration tools, and an adept learner of new technologies.
• Detail-oriented mindset with an organized approach to managing tasks and deadlines.
• Ability to quickly adapt to new challenges and a strong desire to facilitate smooth and efficient virtual operations.

EDUCATION Associate’s Degree in Business Administration Orlando Community College, Orlando, FL Expected Graduation: May 2024

CERTIFICATIONS (Optional) • Microsoft Office Specialist (MOS) Certification • Certified Virtual Assistant (CVA)

SKILLS & KNOWLEDGE

• Email Management
• Appointment Scheduling
• Customer Inquiry Response
• Organizational Support
• Technical Troubleshooting
• Social Media Management
• Bookkeeping Basics
• Project Support
• Service Coordination

TECHNICAL SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Google Workspace (Docs, Sheets, Drive)
• Basic knowledge of Customer Relationship Management (CRM) software
• Understanding of cloud-based file management systems
• Hands-on experience with social media platforms (Facebook, Twitter, LinkedIn)
• Competent with virtual communication tools (Zoom, Skype, Slack)

VOLUNTEER EXPERIENCE (Optional)

Event Coordinator Assistant Helping Hands Charity, Orlando, FL Sep 2023 – Feb 2024 • Assisted in planning and organizing charity events • Coordinated with vendors and managing event schedules • Managed communication and outreach via social media and emails • Provided administrative support to senior event coordinators • Handled registrations and attendee communications

LANGUAGES English (Native), French (Basic Proficiency)

EXTRACURRICULAR ACTIVITIES • Member of the Orlando Community College Business Club • Volunteer Social Media Coordinator at Local Animal Shelter

How to Write a Great Resume for Entry-Level Virtual Assistant Position?

Crafting a standout resume for an entry-level Virtual Assistant position requires a clear structure, relevance to the job, and highlighting your transferable skills. Follow this format and tips to enhance your chances of landing the job:

1. Contact Information

Start your resume with your complete contact information:

• Address (optional – city and state are sufficient)
• Phone Number
• Email Address
• LinkedIn Profile (if applicable)

2. Objective Statement

Briefly summarize your career goals and intent for applying for the position:

• A focused and dedicated individual looking to leverage extensive organization and communication skills in a Virtual Assistant role.

3. Education

If you’re a recent graduate or education is your primary qualification, list it near the top:

• Degree Title – Graduation Year
• University/College/School Name – City, State
• Relevant Coursework – List courses that are relevant to the Virtual Assistant role.

4. Certifications or Relevant Courses (Optional)

Include any certifications or extra courses you’ve taken that apply to the position:

• Certification Name – Issuing Organization, Year
• Course Title – Institution, Year of Completion

Highlight both hard and soft skills that are pertinent to a Virtual Assistant:

• Technical Proficiency : List software and tools you’re familiar with (e.g., MS Office, Google Suite, project management tools).
• Communication : Demonstrate both written and verbal capabilities.
• Time Management : Show that you can organize schedules and prioritize tasks effectively.
• Problem-Solving : Showcase any relevant experiences where you’ve overcome challenges.

6. Work Experience

For entry-level candidates, include any relevant experience, such as internships or volunteer work:

• Job Title (Internship, Volunteer Work, etc.) – Dates of Employment
• Company/Organization Name – City, State
• Bullet points detailing your responsibilities and accomplishments, quantifying results with numbers where possible.

7. Additional Sections

Depending on your experiences, you might want to include additional sections:

• Languages : Enumerate any additional languages you speak and your proficiency level.
• Volunteer Experience : Any relevant volunteer work can demonstrate your commitment and skills.

8. Closing Tips

• Keep your resume to one page, especially for an entry-level position.
• Use bullet points for easy reading and to clearly communicate your skills.
• Tailor your resume to the job description, using keywords from the listing to beat Applicant Tracking Systems.
• Proofread meticulously to avoid grammatical and spelling errors.

Ensure you craft your resume content with intention, focusing on how your unique background aligns with the skills needed for a virtual assistant. Show enthusiasm and readiness to grow into the role.

Recommended: Virtual Assistant Cover Letter No Experience

• Entry-Level Virtual Assistant Cover Letter No Experience Sample
• 30 Virtual Assistant Resume Objective Examples
• Entry-Level Library Assistant Resume With No Experience
• Entry-Level Medical Assistant Resume No Experience: Sample, Guide

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Guide to Virtual Assistant Resume (with Examples)

• Jul 24, 2024

In today's digital age, the demand for skilled virtual assistants continues to surge as businesses and entrepreneurs embrace remote work solutions . Crafting a compelling virtual assistant resume is about showcasing versatility and a proactive approach to support.

Whether you're an experienced VA looking to update your application or someone aspiring to enter this growing field, our guide provides essential writing tips and virtual assistant resume examples to help you stand out.

Virtual assistant resume examples

Virtual assistant resume sample, social media virtual assistant resume example.

Professional Summary Detail-oriented and creative Social Media Virtual Assistant with over 5 years of experience in managing and growing social media platforms for various clients. Expertise in content creation, social media strategy, and performance analytics. Proven ability to drive engagement and increase brand visibility through targeted campaigns and innovative content. Skills Social Media Management: Facebook, Instagram, Twitter, LinkedIn, Pinterest, TikTok Content Creation: Graphic design (Canva, Adobe Spark), Copywriting, Video editing (iMovie, Adobe Premiere Pro) Analytics & Reporting: Google Analytics, Social Media Insights, Hootsuite Analytics Customer Engagement: Community management, Responding to comments and messages Administrative Support: Email management, Calendar scheduling, Task prioritization Tools & Software: Buffer, Sprout Social, Mailchimp, Asana, Trello Professional Experience Freelance Social Media Virtual Assistant Self-employed, Remote January 2021 – Present Develop and implement social media strategies for clients in diverse industries, including retail, real estate, and wellness. Create engaging content, including posts, graphics, and videos, leading to a 40% increase in average engagement rates. Manage daily social media activities, including content scheduling, community management, and responding to inquiries. Analyze social media metrics and provide monthly performance reports with actionable insights. Coordinate with clients to plan and execute promotional campaigns, resulting in a 25% growth in followers for key accounts. Social Media Coordinator Penn Marketing Agency, Ft Lauderdale, FL June 2019 – December 2020 Assisted in managing and growing the agency’s social media presence across multiple platforms. Crafted and scheduled daily posts, coordinated content calendars, and monitored online engagement. Implemented social media advertising campaigns, optimizing ad performance and increasing lead generation by 30%. Collaborated with the design team to create visually appealing graphics and videos for social media. Generated weekly and monthly performance reports, presenting findings to clients and suggesting improvements. Education Bachelor of Arts in Communications University of Florida, Gainesville, FL Graduated in 2018 Certifications Social Media Marketing Certification – HubSpot Academy (2023) Google Analytics Individual Qualification (GAIQ) – Google (2022) Professional Development Advanced Social Media Strategies – Coursera (2024) Content Marketing Fundamentals – LinkedIn Learning (2023)

Formatting tips

The initial review of your virtual assistant resume often lasts only a few seconds. Proper formatting ensures that your application is easy to scan quickly, making it more likely that the recruiter will see your key qualifications.

Here are some recommendations:

• Choose a font that is clean and easy to read. Sans-serif fonts like Arial, Calibri, or Helvetica are excellent for professional documents.
• For the main text, use a font size between 10 and 12 points. Your name and section headings can be slightly larger (14-16 points) to stand out.
• Align all text to the left . This is the most common alignment for virtual assistant resumes and ensures that the content is easy to follow.
• For job titles and company names, add bold or italics to differentiate them from the rest of the text.
• Use bullet points and action verbs to list your responsibilities and achievements under each role. This format is easier to scan and helps emphasize key points effectively.
• Set margins to 1 inch on all sides. This creates a clean border around your content and ensures the document doesn’t appear crowded.
• Incorporate relevant keywords from the job description to ensure your resume passes through ATS filters.

One of the best ways to avoid formatting issues and produce a polished document is by using the online resume builder .

Resume Trick allows you to choose from templates that are specifically designed for different industries and roles. In a resume for a virtual assistant, opt for a clean and organized layout that emphasizes administrative skills and experience.

Virtual assistant resume templates come with pre-set fonts, colors, and spacing, which ensures consistency and reduces the risk of manual errors.

Use the preview feature to see how your document will look and make necessary adjustments. You can easily add or remove sections and adjust content without affecting the overall design.

Create your professional Resume in 10 minutes for FREE

Contact information

This virtual assistant resume section provides the essential details that employers need to contact you for interviews , follow-up questions, or job offers. Without accurate contact information, you risk missing out on opportunities.

Don't forget to include:

• Your full name as it appears in legal documents.
• A phone number where you can be reached.
• A professional email address that you check regularly.
• A link to your LinkedIn profile ( if applicable ).
• City and state ( or city and country, if applying internationally ). Don’t include your full address for privacy reasons.

Virtual assistant resume summary/objective

A resume summary provides a brief overview of your qualifications. Use it if you have relevant experience and want to quickly convey your skills and accomplishments.

Virtual assistant resume summary example: Detail-oriented and proactive Virtual Assistant with over 6 years of experience in administrative support, project management, and client relations. Proven track record of efficiently managing executive calendars, organizing events, and streamlining office operations. Adept at using various productivity tools and software to enhance workflow and improve team performance.

An objective statement focuses on your career goals and how they align with the employer's needs. If you're newer to the field or changing spheres , an objective can help clarify how you intend to use your skills in the new role.

Virtual assistant resume objective sample: Dedicated and enthusiastic Virtual Assistant seeking to leverage strong organizational skills and a background in customer service to support and enhance the productivity of a dynamic team. Eager to contribute to the company's success by providing exceptional administrative and operational support.

Employers are looking for proof that you can handle the responsibilities of the job. This part of your resume for a virtual assistant should provide concrete examples of your previous work to build credibility and demonstrate your competence.

Begin with your current or most recent job and work backward. This format helps show most relevant experiences closer to the top of your resume , where they are most likely to catch the attention of employers.

Follow this order to ensure clarity and impact:

• Start with your job title to immediately communicate the role you held.
• List the name of the organization where you were employed.
• Include the city and state (or city and country) of the company's location .
• Specify the time frame of your employment, using the format "Month Year – Month Year" .
• Use bullet points to outline your key responsibilities and notable achievements .

Sample work history of a virtual assistant: Virtual Assistant Red Owl, Remote June 2020 – Present Manage executive calendars, scheduling meetings, and coordinating travel arrangements for senior management. Develop and maintain organizational systems for digital files, improving team access and reducing retrieval time by 30%. Conduct research and prepare detailed reports on market trends and competitor analysis. Coordinate virtual events and webinars, including setup, promotion, and post-event follow-up. Handle customer inquiries and support requests, ensuring timely and accurate responses. Administrative Assistant Nan Duskin, Los Angeles, CA January 2018 – May 2020 Provided comprehensive administrative support to a team of 10, including data entry, document preparation, and meeting coordination. Implemented a new filing system that reduced document retrieval time by 25%. Assisted in managing social media accounts and creating content, which increased engagement by 40%. Organized and executed company events, including team-building activities and client meetings.

Your academical credentials verify that you have the necessary educational background that meets the job requirements. While formal education might not be a strict requirement for a virtual assistant resume, it can demonstrate your foundational knowledge and skills.

Here's what to include in this section:

• Start with the highest level of education you’ve completed. This could be a degree ( e.g., Bachelor’s, Associate’s ) or relevant certifications.
• Add the name of the school , college, or university where you earned your credential.
• List the city and state (or city and country) of the institution.
• Mention the date you graduated . If you haven’t graduated yet, you can include your expected date.
• If applicable, include any honors or awards received that might be relevant to the job or demonstrate academic excellence.

Example: Bachelor of Arts in Business Administration University of California, Los Angeles, CA Graduated: May 2023 Relevant Coursework: Project Management, Organizational Behavior, Business Communication Certification in Office Management Training Institute, New York, NY Completed: March 2024 Focus Areas: Advanced Excel, Scheduling Software, Customer Service

Virtual assistant resume skills

By including relevant skills , you can tailor your virtual assistant resume to match the job description, demonstrating that you meet the specific criteria for the role.

• Hard skills are specific, teachable abilities or knowledge sets that are typically acquired through education, training, or experience. They are often measurable and can be demonstrated through certifications, tests, or practical application.
• Soft skills are interpersonal and behavioral traits that affect how you interact with others and approach work. They are more subjective and can be harder to quantify but are crucial for effective teamwork.

Hard skills for a virtual assistant:

• Microsoft Office Suite ( Word, Excel, PowerPoint )
• Google Workspace ( Docs, Sheets, Calendar )
• CRM Systems ( Salesforce, HubSpot )
• Project Management Tools ( Asana, Trello )
• Social Media Management ( Hootsuite, Buffer )
• Email Management
• Virtual Meeting Platforms ( Zoom, Microsoft Teams )
• Basic Accounting and Bookkeeping
• Research and Report Writing

Virtual assistant soft skills for resumes:

• Communication
• Organizational Skills
• Time Management
• Problem-Solving
• Adaptability
• Customer Service
• Attention to Detail
• Multitasking
• Confidentiality

Additional sections

While there are standard sections that every virtual assistant resume should include, adding optional details can help your application stand out.

• If you have any certifications or training relevant to virtual assistance or administrative support, including them can strengthen your document.
• Including volunteer experience can demonstrate your commitment and willingness to contribute your skills to non-profit causes, which can be appealing to potential employers.
• If you are proficient in multiple languages , listing them can be beneficial, especially if the role involves communication with international clients.
• Showcasing specific projects or a portfolio in a virtual assistant resume can provide tangible evidence of your skills and achievements.
• Listing memberships in professional organizations can demonstrate your commitment to your field and your continuous development.

Virtual assistant cover letter

A cover letter complements the virtual assistant resume by allowing you to showcase your personality, enthusiasm, and specific reasons for wanting the job .

A cover letter gives you the opportunity to provide more context about your skills and experiences and how they align with the job requirements. It must be customized for each job application to address the specific requirements.

Here's a guide on how to write a compelling cover letter:

• Use a formal greeting , such as "Dear [Hiring Manager’s Name]" or "To Whom It May Concern" if you don’t know the name.
• Mention the position you're applying for and include a brief statement about why you're excited about the job.
• Highlight how your experiences make you a good fit for the role . Mention specific skills such as organization, communication, tech-savviness, or time management.
• Express your enthusiasm for the company and why you want to be part of their team. Research their values and culture and align your letter with them.
• Thank the reader for their time and consideration. Include a call to action , such as your hope for an interview.

Keep your cover letter to one page , focusing on the most relevant information.

Example of a cover letter for a virtual assistant:

Dear Mr. Franklin,

I am writing to express my interest in the Virtual Assistant position at Earl Abel's. With my strong administrative skills and experience in virtual assistance, I am confident that I am the perfect candidate for this role.

In my previous role as a virtual assistant at BASCO, I successfully managed multiple tasks and provided exceptional support to the team. My responsibilities included scheduling appointments, managing emails, and coordinating projects. Through effective communication and time management skills, I was able to increase efficiency and streamline processes, resulting in a 20% improvement in productivity.

My biggest achievement in this role was implementing a new project management system that improved workflow and communication between team members. This resulted in reducing project completion time by 30%, saving the company both time and money.

As a highly organized and detail-oriented individual, I am able to prioritize tasks and meet deadlines consistently. My proficiency in various software programs such as Microsoft Office and Google Suite has allowed me to adapt quickly to new systems and tools.

What sets me apart from other candidates is my strong problem-solving skills and ability to work independently. In my previous roles, I have demonstrated resourcefulness by finding solutions to complex issues, which has been greatly appreciated by my supervisors.

I am excited about the opportunity to bring my skills and experience to Earl Abel's. I am confident that my dedication, positive attitude, and passion for excellence will make me an asset to your team.

Thank you for considering my application. I look forward to discussing how I can contribute to the success of your company as a Virtual Assistant.

Evelyn Mangino

Even if you don't have a work history, mention any relevant experiences such as internships , volunteer work, or projects that showcase your skills.

Entry-level virtual assistant cover letter example: Dear Ms. Johnson, I am writing to express the interest in the Virtual Assistant position at Sunrise Solutions, as advertised on Indeed. With my strong organizational skills, proficiency in a range of software applications, and a keen eye for detail, I am excited about the opportunity to contribute to your team. During my time as a volunteer coordinator for the Springfield Animal Shelter, I honed my ability to manage schedules, communicate effectively with diverse groups, and handle administrative tasks efficiently. I successfully organized several fundraising events, managed volunteer databases, and ensured smooth communication between different departments. These experiences have equipped me with the skills necessary to excel as a Virtual Assistant at Sunrise Solutions. I am particularly drawn to this role at Sunrise Solutions because of your commitment to sustainability and innovative business practices. I am enthusiastic about the opportunity to support your team and help streamline your operations. My proficiency with Microsoft Office Suite, Google Workspace, and various project management tools will allow me to hit the ground running and contribute to your team's success. Thank you for considering my application. I look forward to the possibility of discussing how my background, skills, and enthusiasm can be in alignment with the needs of your team. I am available at your earliest convenience for an interview. Sincerely, Emily Brown

Create your professional Cover letter in 10 minutes for FREE

Proofreading.

Your virtual assistant resume and cover letter are crucial in making a positive first impression on potential employers, and errors can make you appear careless or unprofessional.

Here are tips on proofreading your application papers:

• After writing, take a short break . This helps you approach the document with fresh eyes.
• Sometimes, it’s easier to spot errors on paper than on a screen. Print out your virtual assistant resume and cover letter and read them carefully.
• Reading aloud can help you catch awkward phrases, run-on sentences, and other issues that might be missed when reading silently.
• Utilize spelling and grammar check features in word processors like Microsoft Word or online tools like Grammarly. However, don’t rely solely on them as they might miss context-specific errors.
• Ensure your contact information is correct and that dates and job titles in your work history are accurate. Confirm that any hyperlinks work properly.
• Read the document backwards , from the end to the beginning. This helps you focus on each word rather than the flow of the text.
• Ask a friend , family member, or mentor to review your documents. A fresh pair of eyes can catch mistakes you might have missed.

Crafting a standout resume for a virtual assistant requires a strategic approach that highlights your skills, experiences, and adaptability in a remote work environment.

Remember to tailor your application to each job posting, using specific examples and quantifiable achievements to showcase your capabilities.

With the insights and virtual assistant resume examples from this guide, you're now equipped to create a document that not only captures attention but also sets you apart as a top candidate in the competitive virtual assistant job market.

Amanda Baker

Certified Professional Resume Writer

Amanda Baker is a Certified Professional Resume Writer (CPRW) and career coach with over a decade of experience crafting compelling resumes and career marketing tools. As a black resume writer, Amanda brings a distinctive perspective to her work, guided by her commitment to nurturing the next generation of job seekers. Her ultimate goal is to equip young professionals with the skills and knowledge to confidently navigate the competitive job market.

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Virtual Assistant Resume: Examples & Writing Guide

You'll learn:

• How to write a professional virtual assistant resume?

What is the best resume format for a virtual assistant?

How to make a virtual assistant resume template, top 10 virtual assistant resume dos and don'ts.

• Virtual assistant resume sample

Virtual assistants are generally independent contractors who provide assistance to clients remotely. They mostly perform administrative tasks but may also get involved in other functions of a business such as marketing, accounting, design, etc. 

Due to the increasing demand for this job, you might want to build a professional virtual assistant resume and land this job. Check out this article to learn how to write a virtual assistant resume.

How to write a great baker resume?

Step 1: write an eye-catching headline for your virtual assistant resume..

Firstly, a catchy resume headline can quickly tell hiring managers who you are as a job applicant by highlighting your skills, experience, and achievements. When well-written, it can make you and your virtual assistant resume stand out.

• For an entry-level virtual assistant resume: Energetic and proactive virtual assistant with 2 years of experience working in website content management, record-keeping, and event scheduling. 
• For a professional virtual assistant resume: Detail-oriented and enthusiastic professional with 5+ years of experience in providing comprehensive support to senior directors. 

Step 2: Craft a professional virtual assistant resume summary.

A simple yet incredibly effective way to make your resume stand out is crafting a professional virtual assistant profile summary . It is placed at the beginning of the resume, consists of two sentences, and briefly represents your experience and outstanding skills.

• Maintain a high level of integrity, supported by a flawless record of securing confidentiality. Adapt rapidly to changing situations, flexible about working hours, and experienced in running personal errands for executives.
• Strive in fast-paced and virtual environments following established procedures and practices to exceed all customer expectations. Experienced in providing top-level client support, solving problems, and maintaining relationships to ensure customer satisfaction and loyalty.
• Take the initiative to handle the day-to-day work without the need for supervision. Current IVAA and GAVA member. Uploaded and edited content for 5 websites with more than 80k monthly visitors each in 2020.

Step 3: Include skills for virtual assistant resume.

The skills section in a resume plays a very important role in leaving a great first impression and landing a job interview. Remember to include appropriate skills for your virtual assistant resume.

Here are 3 simple tips:

• List all professional skills you possess.
• Then select only those related to the virtual assistant job.
• Refine keywords from the job descriptions and requirements.
• Hard skills: Microsoft Office, Outlook, typing, data entry, database management, etc.
• Soft skills: Communication, office management, time management, reporting skills, problem-solving.

📝 Find a complete list of skills for 16+ different roles and professions! 

Step 4: Tailor your virtual assistant resume to the specific role.

Instead of writing a generic virtual assistant resume, you should craft it based on the position you are targeting.

For instance, a virtual assistant resume with no experience is different from a virtual assistant resume for beginners or for an associate virtual assistant. This way you can further differentiate yourself from other candidates by demonstrating your professionalism.

Step 5: Proofread your virtual assistant resume.

Lastly, don't rush to submit your virtual assistant resume without checking the grammar and vocabulary carefully. Error-free writing can show hiring managers that you are highly detail-oriented, meticulous, and professional.

Four common types of resume format : 

• Chronological resume format: The most basic format in which information is listed in a reverse chronological order.
• Functional resume format: Commonly used for a skill-based resume that highlights the candidate’s skills, qualifications, and accomplishments. 
• Hybrid/Combinational resume format: A combination version of the two previous formats. It first presents skills and experience, while listing employment history in a reverse chronological order. 
• Targeted resume format: Highly-tailored for a specific position or company to show that you are the best fit for the particular opening.  

Based on that...

• A chronological or targeted virtual assistant resume format can be favorable for those with urgent employment needs such as fresh graduates or virtual assistants with no experience.
• Meanwhile, if you are aiming for a position requiring considerable experience, a hybrid/combinational format would be a good choice for your virtual assistant resume to express yourself better to recruiters, for example, a professional virtual assistant or executive/personal assistant. 

Struggling with making a virtual assistant resume template on your own?  No need to panic! These two easy yet effective ways will do your part! 

1️⃣   Microsoft Word

• Refer to virtual assistant resume templates online and collect your favorite components, including layout, sections, and formats.
• List necessary information: Personal Contact, Work Experience, Education, Skills/Qualifications.
• Adopt an ATS-friendly virtual assistant resume format and utilize bullet points. 
• Make sure the font size is easy-to-read and the layout is consistent.
• Best fonts to use: Times New Roman, Helvetica, Cambria, Calibri, and Arial

2️⃣   Online Resume Builder

If you may find it annoying and confusing to create your virtual assistant resume template with Microsoft Word, head over to Cake which provides plenty of templates for various roles/professions. Simply add, remove, and edit to make your professional virtual assistant resume highly unique.

In addition to the fundamental elements of writing a professional resume for virtual assistant, take note of the following dos and don'ts that either benefit or do damage to your virtual assistant resume.

• Tailor your virtual assistant resume and only include information related to the role.
• Quantify results and accomplishments to express yourself better through the contributions you made, not just listing what you were assigned to do.
• Optimize the resume for ATS by covering all must-have sections, using keywords from the job description, and saving your virtual assistant resume file as a PDF. 
• Adopt a simple virtual assistant resume format with a clean design and a clear hierarchy.
• Utilize action/power verbs in your virtual assistant resume to demonstrate your skills and expertise that qualify you for the job.
• Mix up a resume with a CV. Though virtual assistant resumes and CVs are both job application documents, they are different in terms of length, purpose, content, and design. 📚 Read about the differences between a CV and a resume ➡  What Is the Difference Between CV and Resume? 
• Adopt an old-style resume objective statement. Meaning that you are not responsive to modern industry terms. Instead, polish a catchy resume objective for virtual assistant with clear goals and sincerity. 
• Disclose confidential information about previous employers. Which can expose you to a lawsuit and be considered unprofessional conduct. Former job salary, business strategies, and private affairs are the things that you absolutely need to drop-kick from your virtual assistant resume.  
• Include unnecessary personal details. You don't need to include needless personal details in your virtual assistant resume that might lead to discrimination, for example, height/weight, race, religion, ethnicity, political affiliation, etc.  
• Send the resume as a Word doc. Here are some drawbacks of a Word file: ❌  Error opening for reading. ❌  Format changes depending on the Word version. ❌  Your resume can be rewritten and copied for other purposes. 

Virtual Assistant Resume Sample

Kaylee hudson | seasoned virtual assistant.

[email protected] linkedin.com/in/kayhudson 643-954-0040

Virtual assistant with 4+ years of experience with proven organizational, communication, editing, and event planning skills. Looking to fulfill the role of a virtual assistant and maintain exceptional internal and external communication.

Work Experience

Virtual Assistant  The Admin Center | Upwork.com

Sep. 2018 - Sep. 2020

• Maintained client communication over phone and email with a high response rate of 98% and a CSAT (Customer Satisfaction Score) of 83%.
• Multitasked between client phone calls, arranging appointments, and planning work schedules for executives. 
• Created and updated the companies' spreadsheets with a 100% accuracy rate.

Administrative Assistant  Profit Factory | Mesa, AZ

Feb. 2015 - Dec. 2017 

• Managed company’s social media accounts (Facebook, Youtube, Twitter, and LinkedIn), maintaining a fast response time within 1 hour.
• Assisted in client support with over 15 clients in the Southwest U.S.
• Created and edited PowerPoint presentations for the department heads. 
• Arranged daily meetings for executives.

Certificate 

Virtual Personal Assistance Technical Certificate - CCC

• Calendar management
• Microsoft Office
• Social media platforms
• Wordpress & CMS management
• Interpersonal skills
• Communication
• Collaboration
• Solution-oriented
• Flexibility
• MCCOMBS School of Business | University of Texas BBA in General Management  2010 - 2014 

--- Originally written by May Luong --- 

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• Virtual Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Virtual Assistant Resumes:

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Virtual Assistant Resume Example:

• Managed and organized a high-volume email inbox, responding to over 100 inquiries per day with a 95% satisfaction rate from clients.
• Coordinated and scheduled over 50 meetings and appointments per week, ensuring all parties were informed and prepared for each meeting.
• Performed research and compiled data for a project that resulted in a 10% increase in website traffic and a 5% increase in social media engagement.
• Created and maintained a filing system for over 500 documents, resulting in a 30% reduction in time spent searching for files.
• Managed and updated website content, resulting in a 15% increase in website traffic and a 10% increase in customer engagement.
• Assisted with social media management, resulting in a 20% increase in followers and a 25% increase in engagement.
• Provided customer service support to over 500 clients, resulting in a 90% satisfaction rate and a 5% increase in customer retention.
• Created and distributed newsletters to over 1000 subscribers, resulting in a 15% increase in click-through rates and a 10% increase in conversions.
• Performed data entry and updated databases, resulting in a 20% increase in accuracy and a 15% reduction in errors.
• Email management
• Calendar management
• Meeting coordination
• Research and data compilation
• Document organization
• Website content management
• Social media management
• Customer service
• Newsletter creation and distribution
• Database management
• Time management
• Attention to detail
• Problem-solving
• Communication skills

Top Skills & Keywords for Virtual Assistant Resumes:

Hard skills, soft skills, resume action verbs for virtual assistants:, a better way to build your resume.

Resume FAQs for Virtual Assistants:

How long should i make my virtual assistant resume, what is the best way to format a virtual assistant resume, which keywords are important to highlight in a virtual assistant resume, how should i write my resume if i have no experience as a virtual assistant, compare your virtual assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Virtual Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Virtual Assistants:

Virtual Assistant Resume: Complete Examples [+Pro Tips]

You’re your boss's right hand – his watch, the calendar, and the diary.Without you, the whole operation would become inefficient. You’re taking half the work from your CEO’s workload and completing them with perfection so that they can focus on the strategies to grow the business.

All resume examples in this guide

Virtual Assistant Resume Example

Christina Caroline

Virtual Assistant [email protected] (234)763-2462

Professional summary

A dedicated virtual assistant with over 5 years of experience in secretarial and office administration seeks to join TED Corporation to manage the CEO’s calendar. I have worked as a VA to a CEO of a $30M startup tech firm freeing up 30% more time for him every month.

Work experience

Aug 2019 to Present Space Digital Virtual Assistant to CEO

• Managed CEO’s calendar scheduling meetings and setting up daily task reminders
• Communicated with 20+ designers, developers, and project managers on the work progress and created summarized reports for the CEO
• Read CEOs email box and replied to the emails – briefed him daily on important information
• Administered Space Digital official Twitter and LinkedIn accounts creating and managing content – worked with content creators to come up with relevant content ideas ‍

Freelance experience

June 2020 - Nov 2020 Craft Eye Solutions Administrative consultant

• Developed a general administration strategy for the startup
• Trained 12+ staff on tools for better communication in the organization
• The initial 3 months contract was extended to 6 months ‍

Bachelor’s degree in Business Administration, 2015-2018 University of California, CA

• Business strategy
• Digital marketing
• General administration ‍
• Social media savvy
• Microsoft Word
• Organizational skills
• Clear communication
• Time management ‍

To communicate you have what it takes to become a virtual assistant, you need a professional virtual assistant resume .

Is it that important?

As this is a remote position, recruiters receive hundreds of resumes for a well-paid virtual assistant jobs from around the world – the right job will give you the flexibility of working from anywhere in the world.

Your resume needs to be impressive from its look to its content if you want to stand out. This article has everything you need to land a well-paid virtual assistant job.

• Complete virtual assistant resume examples and templates
• A guide to picking the right format and layout to create your resume
• Examples to write each section of your VA resume
• Pro Tips to make your application stand out

If you’ve already found the perfect job, don’t wait till the last moment – use one of our ready-to-fill resume templates to create your resume in less than 10 minutes.

Here’re some more illustrations of similar articles that you could refer to get inspiration from👇

• Secretary resume
• Administrative assistant resume
• Data entry resume
• Office assistant resume
• Sales assistant resume
• Customer service resume
• Administrative coordinator

Plan Your Work – Work Your Plan

As a VA, your work should be well-organized and the recruiter will judge you based on your application.

Though your major is not in HR, they will expect you to have an understanding of modern resume writing – you’ll get to shortlist and recruit people as part of your job. Therefore, your resume itself is demonstrating your skills. You can’t compromise its quality whatsoever.

Modern resume writing starts with a little bit of planning. This simplifies the process of writing and reading the resume.

You’ll realize this is the same way you manage complex administration work of CEOs – plan the work – work the plan.

In resume writing, we should define the layout of our resume followed by the format. Then we should pick the right template.

Virtual Assistant Resume Layout

The resume layout is a list of sections and subsections that we’re going to write on the resume. Having defined the layout first makes it easy for us to prepare the information – also, we don’t miss any important information.

For a virtual assistant resume, we recommend the following layout:

• Header: name and contact information.
• Professional summary.
• Work Experience.
• Freelance experience.
• Additional sections (certificates, languages, and interests).

The Right Resume format for Virtual Assistants

The format of a resume defines the order in which you put together the information in each section. Simply put, you could write the information from their importance or you could order them based on the years.

There’re 3 standard resume formats in use:

• The functional (skill-based) format : In your experience section, you should list your key skills and provide examples where you demonstrated those in your work – mostly suited for freelance and project-based work.
• Reverse chronological order (traditional) format : Here you should list your most recent experience first – list the rest of the experience based on the years.
• Combination format : This is a combination of the above two formats.

For a virtual assistant resume, we recommend you to use the reverse chronological resume format. However, if you have freelance or project-based experience, you could use a combination format.

Remember, the one who read your resume is a busy person and that’s why they’re looking for someone like you – don’t waste their time – make the important information readily available for them to decide on your application. A good layout and a format help that too.

A Killer VA Resume Template

As a VA, you might have worked on many document templates for multiple clients – a resume template does the same purpose – it defines the general appearance of your resume.

The significance of this is that it creates the first impression for the hiring managers.

If you’re one of the pro users of MSOffice, you could create your own template without hassle. However, we have created plenty of professional resume templates suitable for virtual assistants, administrative assistants, and secretaries. You could check them out here .

A great resume template should:

• Have a color theme that matches the personality of the candidate.
• Have consistent fonts, font colors, and sizes for headings, subheadings, and texts.
• Have consistent margins from all sides.
• Be able to fit more information on the resume while maintaining clarity.

Start Your Virtual Assistant Resume with the Header

Your VA resume should start with the header. A resume header consists of the applicant's name and contact information. This is the first part of your resume the hiring manager reads. In fact, they only read your name.

Most VA candidates get this section right – with a few exceptions that we have mentioned👇

A good & a bad header

Virtual assistant

(234)456-2784

Virtual Assistant

11, main street, apt 407,

Washington DC,

A good and a bad resume header is subjective – we define a good header as one that tells the hiring manager who you are and how to contact you. Any header that doesn’t serve this purpose is a bad header.

• Make your name bigger than all other texts.
• Put the right job title as in the job advertisement.
• Put your personal email address and mobile number.
• Include a link to your LinkedIn profile if that’s where you’re professionally active.
• Do not include your physical address.

Hook the Reader with an Outstanding Professional Summary

Do the elevator test!

If you met the potential employer in an elevator where you have 30 seconds to describe yourself, what would be the two sentences you would use – that’s basically your professional summary.

As that 30 seconds on the elevator could lead to an hour-long meeting, the right resume summary would hook the reader to read it in full and call you for a meeting.

A professional summary should consist of about 2 short sentences: where the first sentence describes your experience, key skills, and the passion to join the new team and the second sentence should explain how you excelled in your previous work.

Entry-level candidates could consider writing a virtual assistant resume objective highlighting your enthusiasm for joining the company as a VA.

Here’re a few tips to write a great professional summary:

• Answer the dominant questions of the employer. Most CEOs need to free up their time from less value-adding activities. Tell them how you did it.
• Use numbers to add credibility.
• Add relevant keywords.

Example professional summary

A passionate virtual assistant with over 6 years of experience in administrative and organizational support seeks to join The Synergy Tech to provide exceptional customer service. In my previous job as a VA handled multiple clients for a B2B tech company creating the link between all customer-facing departments – generating over $200,000 in annual sales.

A passionate candidate with 5 years of experience in administrative support seeks a virtual assistant position

Example objective summary

An aspiring virtual assistant with experience in providing high quality customer service for technology-based products seeks to join AMD Technologies to assist the management in daily administrative and client handling tasks saving them more time for strategic business functions.

A dedicated candidate who previously worked as a customer relationship executive in an ERP company seeks to become a virtual assistant in a reputed company.

Demonstrate Your Virtual Assistant Experience

CEOs don’t have time to teach you how to do your job – they’re looking for candidates who can work with minimum guidance. Therefore, whether you’ve worked as a virtual assistant or not, you should write an extensive work experience section on the RELEVANT experience.

We’ve given you two examples of experienced and entry-level virtual assistants.

Let’s say you don’t possess any virtual assistant experience – still, you can apply for VA jobs.

Working as a virtual assistant is a comparatively new progression in the job market. Previously, CEOs hired secretaries, administrative assistants, and personal assistants (PA) to support their work. If you’ve worked in any of these positions or happened to work in administration, you could turn that into a killer experience section. Refer to our examples and use a similar writing style.

Experience Section for a Pro VA

Aug 2019 to Present

Intel Vision

• Carried out calendar management for the CEO
• Booked travel tickets and scheduled meetings
• Worked with other staff to meet deadlines
• Communicated with partners, clients, and suppliers
• Booked travel and accommodation for the management for travels in Europe, Asia, and the Middle East – managed an annual budget of $120,000
• Managed CEO’s calendar scheduling meetings with staff and shareholders
• Worked as the VA to the CFO for 6 months until a full-time VA was assigned to her – I was praised for time management
• Introduced a Saas CRM system for inbound marketing which from the CEO’s words “revolutionized” the work in marketing, sales, and services

Most experienced virtual assistants get to work with C-level executives in different size companies. These CEOs delegate most of their team management and administrative tasks to the VAs.

Therefore, focus on demonstrating your leadership, team management, and delegation skills more often in your experience section.

Experience Section for an Entry-level VA

Aug 2021 to Present

• Hired freelance designers and developers
• Paid freelancers monthly
• Helped the CEO to free up his time
• Involved in content management on the website
• Worked with the founder and CEO in developing a content strategy for the brand and planned on execution
• Maintained communication with over 15 freelance designers and developers in creating website content and developments
• Advertised, shortlisted, and hired over 10 freelancers – scheduled final interviews with the CEO
• Helped the CEO to free up his time on administrative functions and focus on strategic growth – 35% monthly time saving

Most entry-level virtual assistants are hired by solopreneurs. The work you’ll get would be more technical such as managing CMS platforms, sending emails, and managing social media platforms could be part of your work. You’ll also get to hire and work with other freelancers.

In such incidents, you should focus your experience around skills such as team building, recruitment, and other relevant technical skills.

Does Your Freelance Experience Make a Difference?

There’s no doubt that most VAs are freelancers – some of their work lasts a couple of weeks or months. Can you include them on your resume?

Of course! Freelance experience demonstrates your ability to handle multiple projects at the same time. Also, freelancers are typically exposed to different industries and niches making them invaluable to VA positions.

Here’s how to list your freelance experience:

The virtual assistant to the CEO Founder, 2019-2020 (4 months)

• Carried out the total recruitment process- hired 6 freelancers and 2 full-time developers.
• Assisted CEO in scheduling meetings with potential investors and partners – received $2M seed funding after rounds of meetings.
• Setup the tools and systems required for cross-team communication.

Virtual assistant, 2020 (2 months)

• Developed the company’s social media content plan for the next 6 months.
• Worked with the content team to conceptualize content ideas and coordinated from writing drafts to publishing.
• Created analytics reports for the management decisions.

Your Academic Background Matters

Your academic background matters to a remote job more than it matters to a physical job.

Because that’s a legit way for the recruiter to know you’re smart and you have the qualifications. A bachelor’s degree or a Master’s qualification would be ideal.

Some virtual assistant job descriptions highlight the type of academic qualifications they expect from the candidates – even if they don’t, you should include them in a separate section on the resume.

Start the education section with your highest qualification – use a consistent format highlighting the type of degree, institution, years of graduation, and any other relevant information.

2019-2023 (Expected in Nov 2023)

Columbia University, NY

• Marketing and branding
• Management reporting

Diploma in Office Administration

Project management Institute, NY

• General administration
• Virtual business management
• Talent acquisition

The Most In-Demand Skills for Virtual Assistants

We know you could easily write a list on a full page with your virtual assistant skills – that’s how many skills you should possess to become a productive VA.

However, each job is different – the requirements of each CEO are different. If your resume does not address the right virtual assistant skills required to perform the particular job you’re applying for, your resume falls into the same 95% of resumes that goes to virtual trash.

There’re two types of skills a virtual assistant should put on their resume:

Your resume skills section should have 4 to 6 key skills required for the job. Identify the right skills by reading the job advertisement – focus on the type of skills the recruiter expects from an ideal candidate and be that candidate.

Soft Skills for Virtual Assistants

• Multitasking
• Communication skills
• Interpersonal skills
• Reliability & resourcefulness
• Leadership skills
• Accountability
• Analytical skills
• Critical thinking
• Attention to detail
• Time management
• Presentation skills
• Problem-solving

Hard Skills and Tools for Virtual Assistants

• Project management
• Editing & proofreading articles and legal documents
• Microsoft Office Suite
• Typing speed (wpm)
• Experience in CRMs
• Business planning
• Performing market research
• Event planning
• Social media accounts management
• Transcription services
• Adobe creative suite
• Zoom, Microsoft team, Google Meets, and similar communication software
• Slack, Airtable
• WordPress Content Management
• Google documents

Additional sections for Virtual Assistant Resumes

We’re writing a virtual assistant resume that is better than 95% of the other CVs.

How do we do that?

By including key information that most candidates ignore.

One way is to put a couple of small additional sections to make the hiring manager confident about their decision of shortlisting your resume.

Why small sections when we could include this information under the main sections?

• Small sections easily catch the hiring manager's eye.
• You could include a range of information under different headings.

Therefore, pick the right additional sections for your VA resume to make it stand out.

Here’re some example sections:

• Computer skills & certifications
• Extracurricular activities
• Freelance work

Computing Skills & Certifications

It’s now easier than ever to get certified with globally recognized qualifications.

Both career-specific certificates and IT skill certificates would add value to your profile as a VA.

Most certifications are free and you can complete them online. Here’re some powerful certifications you should consider including in your resume:

• Microsoft Office Specialist Certification (MOS)
• Certified Associate in Project Management (CAPM) by the Project Management Institute
• HR Certified Professional by The International Public Management Association for Human Resources (IPMA-HR)
• Talent Management Practitioner Certificate by the Talent Management Institute
• Hubspot Content Marketing Certification
• Google Analytics IQ Certification
• Google Digital Garage: Fundamental of Digital Marketing
• Hootsuite Social Marketing Certification
• Hubspot Inbound Marketing Certification

Check out our complete guide to list certifications on your resume with tons of examples for different professions here .

Your language proficiency would be something of interest to the hiring manager. For example, if you are fluent in both English and German, you would have a better chance of getting a job as a VA to a German-speaking manager. Of course, you could demand higher pay.

Your language skills could be nicely presented on your resume with one of our resume templates.

State the level of fluency in each language for the recruiter to have a clear idea.

English Native

Japanese Full working proficiency

French Limited working proficiency

Before writing your interests section, go through the website of the company you apply for – check what are their values, beliefs, and purpose – some companies have strictly defined the type of employees they’re hiring and this applies to freelancers as well.

For example, some companies promote remote work and hire people who work from different destinations in the world while traveling – some companies hire people who believe that the future is Metaverse and crypto.

If you have the same interests your potential employer values the most, your interests section could get you the job.

Tips to Improve Your Virtual Assistant Resume

Apart from the tips we shared throughout the article, here’re some final notes to stand out:

• Proofread your resume before sending it through – use a tool like Grammarly to check accuracy.
• If you don’t have the experience they’re looking for, it’s not your mistake – but if you don’t have the key certifications required, it’s your mistake – so acquire them before applying.
• Tailor your resume to each job – research the company and the industry to see what their ideal candidate would look like – be that candidate.
• Structure your resume sections effectively using a professional resume template with multiple columns.

Key Takeaways: Writing a Winning VA Resume

• Start your VA resume with the header.
• Write a powerful professional summary to hook the reader.
• Your VA experience section is the critical element on your resume – take more time to optimize it.
• Use a consistent format to write your education section – more qualified candidates have more chance of getting high-paid jobs.
• List both soft skills and hard skills – read the ob description to pick what skills to write.
• Use the additional sections such as skills certifications, languages, and interests to create a pleasant surprise for the hiring manager.

Complement Your Resume with a Cover Letter

In most virtual assistant jobs, you’ll be asked to submit a cover letter along with your resume. In some cases, the cover letter is optional – therefore, most candidates skip it. However, if you’re serious about the position, you should write a killer cover letter that should be tailored to the job.

Writing a cover letter is no magic. It would be an extension of your professional summary. Keep your virtual assistant cover letter to about 3 short paragraphs.

In the first paragraph, state the reason why they should hire you – how you could solve the most troubling issues the employer is facing.

In the second paragraph, demonstrate how you solved those problems for your previous clients and employers – give examples with figures.

In the final paragraph, state your interest to join their team – give reasons as to why you’re particularly interested in the company.

When you’re applying for multiple jobs, creating cover letters for each position would be unmanageable. Our resume builder has a cover letter creating functionality in which you could easily create a perfect cover letter with the same template you used for the resume – easy to tailor saving you hours of your time.

Most companies prefer to hire virtual assistants with solid working experience. However, the VA job description is not a unique one – it’s a combination of administrative jobs, secretary, personal assistant, and many more.

Read the VA job description and see whether your previous work experience aligns with the roles and responsibilities. In your experience section, focus on writing relevant achievements and accomplishments without just repeating the roles and responsibilities. Be specific about the details.

For example, if the virtual assistant job you’re applying for is a customer communication role, you could give examples from your sales job where you were providing exceptional customer service.

Here’s a list of ways to increase your chances of getting hired as a VA:

• Write an exceptional resume and a cover letter for the job.
• Check the relevant certifications you could acquire that add value to your position – start working on them.
• Research about the company at the CV writing stage and interview stage – you should have a clear idea of where the company and the industry are heading – their new projects – and the culture they promote.

Create your resume with the best templates

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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• Virtual assistant resume examples

Virtual assistant Resume examples

4 Virtual assistant resume examples found

All examples are written by certified resume experts, and free for personal use. Copy any of the Virtual assistant resume examples to your own resume, or use one of our free downloadable Word templates. We recommend using these Virtual assistant resume examples as inspiration only, while creating your own resume.

Learn more about: how to write a perfect resume

Virtual assistant

Challenging remote role which required proactiveness and collaboration in the execution of daily duties. 

• Worked collaboratively with staff to organize efficient work schedules and appointments.
• Worked within the HR department to draft routine emails in regards to company policies and notices.
• Leverage relations skills to promote cordial relationships with customers and increasing satisfaction rates.
• Fulfilled different administrative functions in support of a fast-paced work environment.

Supported team members in the successful completion of several projects on time through researching, scheduling, and coordinating appointments, as well as proactively monitoring the client’s calendars to identify potential conflicts ensuring the team is maximizing the client’s time.

• Responded to shifting priorities/deadlines while administering complex travel arrangements, multiple calendars, and resolved scheduling conflicts.
• Established and maintained an extensive network of relationships with hotels, destination management companies, and travel-related associations.
• Coordinated complex travel itineraries for large groups including domestic and international travel, economic climate, and consumer attitudes worldwide.
• Managed digital marketing and email marketing campaigns, inbound /outbound calls, maintained client database, and attended client meetings to close accounts.

Multifaceted role requiring technical savvy and project management skills to effectively coordinate workflows in support of a fast paced environment.

• Leveraged relations and project management skills to provide data entry and administrative services to top business executives.
• Consistently maintained optimum professionalism through interactions with colleagues and clients, ensuring to maintain utmost confidentiality in handling clients’ sensitive documents.
• Facilitated successful remote collaborations with other off-base staff and in-house staff to develop in-depth understanding of goals.
• Efficiently evaluated work processes and proffered educated suggestions to optimize work process and improve outcomes.

Multifaceted role encompassing office administration and meticulous schedule management in support of top executives.

• Coordinated complex schedules and appointments for top executive to ensure a seamless workflow.
• Effectively managed resources and meticulously arranged schedules to maximize time, increase efficiency and improve outcomes.
• Provided data and project support, accompanied with quick thinking skills to anticipate needs to executives.
• Liaised between top executives and clients to manage communications and improve relations.
• Easy step-by-step builder
• Professional templates
• Try for free!

Professional resume templates

Make a resume that wins you interviews! Choose one of these professionally-designed resume templates and follow 3 easy steps to complete.

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Free resume templates

• Free for personal use
• Direct download as a Microsoft Word document
• Created by a CPRW certified resume expert
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Choosing a correct resume format and template

Resume template

Download our American style resume template. Chronological resume format. Download a functional resume template .

Learn more about the differences between a resume and a CV .

CV template

Download our British/European style cv template. Similar to a resume but more commonly used in Europe, Asia and Africa.

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