letter to the dean for research

3 Must-Have Templates for Research Permission Letters

Crafting a permission letter to conduct research is a formal process that involves requesting approval from an individual or organization to gather data or information for academic or professional study. Below are three detailed templates for such letters, each catering to different scenarios or approaches.

Template 1: Requesting Permission from an Organization

[Your Name] [Your Position/Title] [Your Institution/Company Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to you as [Your Position/Title] of [Your Institution/Company Name], currently engaged in a study titled “[Title of Your Research]”. Our research aims to [briefly describe the purpose and objectives of your research].

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To ensure the success and credibility of our study, we are seeking your organization’s permission to [describe the specific activities you wish to conduct, e.g., conduct surveys, interviews, observe operations]. 

We believe that [Organization’s Name] provides the critical context and data essential for our research, specifically in the area of [mention the specific area of interest].

We are committed to ensuring that all information gathered will be used solely for academic/research purposes and will be treated with the utmost confidentiality. [Optionally, you can mention any ethical standards, institutional review board approvals, or data protection measures you will adhere to].

We would greatly appreciate the opportunity to discuss this request further and are willing to provide any additional information or documentation required. Should this request be approved, we are flexible regarding the timing and manner in which we conduct our research to minimize any inconvenience to your organization.

Thank you for considering our request. We look forward to the possibility of collaborating with [Organization’s Name] to mutually enrich our knowledge and contribute valuable insights to the field of [mention the field of study].

[Your Name] [Your Position/Title] [Your Institution/Company Name] [Contact Information]

Template 2: Requesting Permission from an Academic Institution

[Your Name] [Your Academic Position/Title] [Your Department] [Your University/College Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Academic Position/Title] [Department/School] [University/College Name] [Address] [City, State, Zip Code]

Dear Dr./Prof. [Recipient’s Name],

I am [Your Name], a [Your Academic Position] in the [Your Department] at [Your University/College Name]. I am reaching out to seek your permission to conduct research within your esteemed [Department/School] at [University/College Name], specifically targeting [describe the target group, e.g., students, faculty, courses].

The research, titled “[Research Title]”, aims to [briefly describe the objective]. This study is crucial for [explain the importance of the research and how it contributes to the academic field or institution].

We intend to implement [describe the methods, e.g., surveys, focus groups, observations] while ensuring minimal disruption to the normal activities of the participants and the institution. [Mention any ethical considerations, confidentiality measures, and how consent will be obtained].

Your approval is vital for us to proceed, and we are hopeful for the opportunity to enhance our understanding of [mention the specific focus of the study]. We are more than willing to discuss this proposal in detail and adjust our methodology to meet your institution’s requirements.

Thank you very much for considering our request. We eagerly await your positive response and are ready to provide further information or clarification as needed.

Warm regards,

[Your Name] [Your Academic Position/Title] [Your University/College Name] [Contact Information]

Template 3: Requesting Permission from a Community Leader

[Your Name] [Your Position/Title] [Your Institution/Organization Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Community Leader’s Name] [Title/Position] [Community or Organization Name] [Address] [City, State, Zip Code]

Dear [Community Leader’s Name],

I am [Your Name], a [Your Position/Title] from [Your Institution/Organization Name], embarking on a research project titled “[Research Title]”. Our project seeks to explore [briefly state the research goal and its relevance to the community].

Understanding the pivotal role of [Community or Organization Name] in our area of study, we are keen to engage with members of your community to [describe the activities, e.g., gather insights and experiences, conduct interviews].

We assure you that all data collected will be for research purposes only, maintaining strict confidentiality and adherence to ethical guidelines. [Mention how participants’ consent will be sought and any benefits to the community].

We are hopeful for your support and permission to proceed with this research. We believe that the outcomes will not only contribute valuable knowledge to the field of [field of study] but also offer [mention any potential benefits for the community].

I would be grateful for the opportunity to discuss this further at your convenience and provide any additional information required.

Thank you for considering our request. We look forward to the possibility of working together for the betterment of the community and the advancement of our research.

[Your Name] [Your Position/Title] [Your Institution/Organization Name] [Contact Information]

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• Research Development
• Proposal Development
• Proposal Preparation (RDS)

Letters of Institutional Support

When requested or permitted by the solicitation, investigators have the opportunity to highlight contributions or collaborations by including a letter from the individual, institution, or organization. There are multiple types of proposal support letters including letters of: institutional support or commitment, external (non-funded) collaboration or support, available college/department resources, and available resources for the conduct of research projects (e.g. assurances). Well written letters should reinforce attributes of your proposal, such as the interdisciplinary team or successful mentorship program in place within your department, and align with the proposal narrative. Letters provided by the Provost, College Dean, or Research, Innovation & Impact can also provide and reinforce institutional support for the project and how your proposal aligns with UA’s institutional research, discovery and education mission.

Requesting RII Support for Your Proposal

For assistance on letters of institutional commitment, please contact Research Development Services . Please note that in order to provide the best service, requests should be made at least 3 weeks prior to the deadline. To ensure the best service, include the following information in your request: 

• Name of the program to which you are applying
• Link to the solicitation (or attach a PDF of the solicitation to the request)
• Submission deadline of the program to which you are applying
• Your final proposal title
• A brief abstract of your proposal
• Description of the solicitation requirements for the letter, e.g. the solicitation specifically requires a letter from the Vice President for Research
• Principal Investigator Biographical Sketch or link to current CV
• Compiled departmental and college commitments (see Financial Commitments below)
• Whether this is a resubmission, and if so, comments that need to be addressed
• Draft letter in .docx

Financial Commitments

If a proposal requires institutional financial commitments, the investigator should contact their college dean and department head to secure initial support. The dean’s office will then coordinate with Research, Innovation & Impact and Vice President for Research Development (John O'Neil, Ph.D.) to obtain the financial commitment. Requests for financial assistance should be made as soon as possible. Letters for financial commitment should also be coordinated through RDS during the drafting phase.

For assistance on letters of support, please contact Research Development Services . Please note that in order to provide the best service, requests should be made at least 3 weeks prior to the deadline.

Goals for a Letter of Support

Generally, the goals for a letter of support are to:

• Highlight how the proposal contributes to leading research and/or education in the field;
• Specify the contributions of the team member/project;
• Communicate enthusiasm for the proposal; and
• Provide quantifiable support for the proposal.

For letters of collaboration, the goals are to emphasize the:

• Collaborator and the assets they bring to the team;
• Existing relationship with the investigator; and
• Unique contributions of the collaboration.

The guidelines below can be utilized for either a letter of support or collaboration. It is strongly recommended that you customize each letter, unless otherwise specified by the funding solicitation or agency. By providing a draft letter you can ensure a more timely response as well as align the letter to the proposal narrative.

Guidelines for a Basic Letter of Support (or Collaboration) Document

Ensure that you follow all guidance within the funding solicitation regarding context, formatting, and page length. Print the letter on institutional letterhead. The following guidelines offer suggestions for drafting a basic letter of support, deviations from this format may be necessary to fulfill the goals of your letter.

Determine the appropriate addressee for the letter, typically the project’s principal investigator or the granting agency. There's not a hard and fast rule for all letters about who should be the addressee, as it depends upon the type of letter. If the letter details how the institution will provide support for the project, the addressee should be the granting agency, preferably a specific program officer affiliated with that funding opportunity. Otherwise, if the letter is from a collaborator committing their own support for the project, you may still chose to address the letter to the program officer, but you could also address it to the PI. Try to be as specific as possible and avoid “To Whom It May Concern.” It may also be helpful to identify the funding solicitation and title using a “Re:” line.

First Paragraph

• Define the letter writer's role and the entity represented (see the " Goals " text above).
• Emphasize why the letter is being written, e.g. to support the proposal and research/academic goals or to commit resources or cost share/matching funds.
• State the details of the proposal being submitted and reference the funding solicitation including the principal investigator's name, title of the proposal, type of proposal (i.e. research, training, workshop), and where the letter is going (i.e. the funding agency or lead institution).

Body Paragraph(s)

• Describe the strengths of the proposal, e.g. by explaining the science and/or education approach and its relevance or cutting edge approach, emphasize the team leadership strengths, promote a strong track record of mentorship, highlight the appropriate achievements of the team such as publications, or if part of a larger proposal, address how integral this component is to the overall project.
• Link the strengths of the proposal to the organization or institution, e.g. alignment to with the university/college/department research or education goals, or the research expertise and resources at UA to support this proposal.

Final Paragraph

• Provide a summary that includes the commitment of resources (including quantifiable details, if applicable), how the work reflects the importance of the project to the institution and/or UA, and reiteration of support of the proposal.

Signatures:

• If college resources or the like are being committed and require institutional signature, a counter signature from the Dean or Department Head is required before an institutional signature can be provided.

Required Statement:

• The proposed Principal Investigator for the University of Arizona is <insert PI's name here>, with such role being subject to and conditioned upon required compliance and regulatory reviews and/or approvals, including conflict of interest and conflict of commitment.

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• Faculty & Staff

Dean of Research – Message from the Dean

• Announcements
• Faculty Accomplishments

Message from the Dean

Research, whether intended for epistemological purposes or for practical applications, plays a pivotal role in the University’s vision and mission. Research brings recognition to the faculty members at Bethlehem University, improves the quality of students’ education, and prepares the next generation of Palestinian experts and researchers that are needed to meet the challenges of the 21st century.

Bethlehem University is committed to supporting faculty research promotes a culture of excellence in research across the university. The Office of the Dean of Research cooperates with various offices, councils, and organization, on- and off- campus and organizes various activities that aim to raise the research capacity and overall research productivity and increase the representation and visibility of researchers in international research journals and platforms. In particular, the Office of the Dean of Research seeks to work with researchers to reach out and network with international research communities and become participants in the production of significant and transformative research, knowledge, and innovative patents at the international level.

About the Dean

Prof. Jamil Khader is Dean of Research and Professor of English. Before arriving at Bethlehem University, Dr. Khader taught at Stetson University in Deland, Florida, where he served as the Director of the Gender Studies Program, the Co-Chair of the Diversity Council, and as a member of various committees addressing tenure and promotion policies as well as grievance and academic freedom.

Prof. Khader is the recipient of various awards including a Research Award (2006), a Community Impact Award (2011), and a year-long teaching and research Fulbright Fellowship at Bir Zeit University (2014). He also serves on the editorial board of JMEWS: The Journal of Middle Eastern Women’s Studies. Dr. Khader delivered scores of papers and chaired various panels at many international conferences. Moreover, he gave different talks and coordinated different colloquia and workshops at different institutions in the United States and Palestine.

Prof. Khader is the author of numerous publications on postcolonial feminism, popular culture, literary theory, and pedagogy (the scholarship of teaching), which appeared in various international peer-reviewed journals and other collections. He is also the author of Cartographies of Transnationalism in Postcolonial Feminisms: Geography, Culture, Identity, Politics (Lexington Books 2012) and the co-editor, with Molly Rothenberg, of a collection of essays on the Slovenian philosopher Slavoj Žižek, entitled, Žižek Now: Current Perspectives in Žižek Studies (Polity 2013). This book has been slated for translation in German and Korean and will be published next year.

His political commentary has been featured on The Philosophical Salon, Aljazeera in English, Truthout, Jadaliyya, The Palestine Chronicle, Center for the Secular Research and Studies in the Arab World (Al-Hewar Al-Mutamaden), PPS Arabia, News with Conscience, and other venues. He is currently working on various articles as well as two book-length projects.

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How to Write a Letter to a Dean

Jessica smith, 29 sep 2017.

As a high school or college student, you may find yourself in a situation where you need to write a formal letter to a dean. Whether your letter is regarding potential admission to a university, addressing a problem on your campus, or asking for assistance in a hardship situation, a well-worded letter can help you smooth the way to getting the response you need from the school leadership . However, it's crucial to compose a professional, polite letter in order to get your point across in a clear way.

Explore this article

• Establish Your Purpose
• Format the Letter Properly
• Write Concisely
• Close Respectfully

1 Establish Your Purpose

Before you begin writing your letter, take some time to clearly identify what it is that you want to say . The dean of a college or graduate school may have thousands of students to supervise, as well as faculty to manage, a board to appease, other employees to evaluate and budgets to balance. If you aren't sure what you want to ask for, or even whether the dean is the best person to ask, stop and re-evaluate. Once your purpose is clear and you know the dean is the best person to approach with it, you're in a good position to begin.

2 Format the Letter Properly

Whether you choose to write a paper letter or send an email, you need to format your letter correctly . If you're unsure about how to greet the dean in writing, double check the spelling of his name and whether he uses a title such as "Dr." In many cases, addressing your letter with "Dear Dean Jones" or "Dear Dr. Jones" will suffice, but you want to be certain that your first impression is best. You should be able to locate the correct title, spelling and contact information for the dean on your school's website, but you can also call the dean's office directly to double check. If you're writing a letter on paper, include correct formatting for the address and date at the top. Most word processing programs will have a template for this.

3 Write Concisely

Clearly communicate your purpose. A dean may only have a few minutes to read through letters or emails, so tell her what you need right up front. Identify yourself and what your relationship is to the school. If you are discussing a problem, state it immediately. For example, "I am writing to request a leave of absence for one semester due to a family emergency," or "The dining hall's lack of a policy to publicly list common allergens present in the kitchen has caused me to suffer an adverse reaction." After your identification and statement of purpose, provide any supporting information you want to share, but keep it concise and factual . Make it easy for the dean to understand the reasoning behind your request.

4 Close Respectfully

Once you are finished with the body of your letter, close in an appropriate way . Closings such as "Sincerely" or "Respectfully" show that you appreciate the time the dean has spent on your issue. Run a spelling and grammar check on your letter or email. When you feel confident that your letter meets your goals, sign it and provide the dean with all of your best contact information, including phone, email and mailing address so she can respond to you directly.

• 1 Purdue Owl: Basic Business Letter Writing

About the Author

With hands-on experience in the traditional classroom, the online setting, and the world of curriculum development, Jessica Smith is a veteran educator who is passionate about learning. Smith earned a M.Ed. in curriculum and instruction from Concordia University and is certified in mathematics and exceptional student education.

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Associate Dean for Research

Position description.

The College of Arts & Sciences (CAS) at the University of Washington seeks an Associate Dean for Research to provide leadership for the College’s research program. 

The College of Arts & Sciences sits at the heart of the University of Washington. As the UW’s largest college, Arts & Sciences produces more than half of all bachelor’s degrees on the Seattle campus. A third of our 22,000 students are the first in their families to attend college. Faculty in our 39 academic departments are dedicated to helping students think critically, communicate clearly, and engage diverse perspectives respectfully. In Arts & Sciences, our discoveries in learning, teaching, and research engage us with our local, national and global communities — and with each other. Located in a dynamic, diverse, pacific-rim city, faculty in the College of Arts and Sciences are among the University of Washington’s most active and accomplished across the creative, scholarly and research enterprise. The college is home to 8 MacArthur Fellows, 21 National Academy of Science members, and 33 American Academy of Arts and Sciences Fellows, among others.  The College aspires to becoming an international leader in research and creative work that is both basic and applied, that cuts across the disciplinary domains it houses, and to provide the support its faculty require in order to engage in university initiatives and external collaborations. 

Reporting to the Dean of the College of Arts & Sciences, the Associate Dean for Research is the College’s chief research officer and a member of the CAS executive leadership team. See CAS Dean's Office Organization Chart . 

The Associate Dean for Research is responsible for the strategy, operations, and implementation of the college’s sponsored (grants, contracts, fellowships) research program, which in FY23, totaled over $120 million across its four divisions—Arts, Humanities, Natural Sciences, and Social Sciences. The Associate Dean for Research works closely and collaboratively with faculty, department chairs, and staff to support all aspects of the research enterprise across all four of the college’s divisions, and along with the Dean represents the college with internal and external constituencies. The Associate Dean for Research will also be a tenured member of the faculty with an appointment as a full professor in an appropriate department.  The tenured faculty position will be ongoing in the College and will hold a 9 month service term (September 16 – June 15, annually) at 100% FTE.  The Associate Dean for Research position will be a 5-year term appointment with the possibility of renewal following review, and will be compensated for the full 12 months during the term of the appointment.  We welcome applicants from any disciplinary background represented within the College of Arts & Sciences. The Associate Dean for Research will be expected to embrace the intellectual diversity represented in the college, and to support faculty in all four of the college’s divisions.  The expected start date for this position is July 1, 2024, or as soon thereafter as possible. All University of Washington faculty engage in teaching, research, and service.

Specific responsibilities of the Associate Dean for Research include: mentoring faculty (especially junior faculty) on research career issues; providing leadership and oversight for the research mission in the college; overseeing the research budget and its programs; evaluating research center opportunities; managing college-level indirect cost recovery; collaborating with the appropriate dean’s office staff on space/facilities issues as they intersect with research needs; building additional infrastructure in the college to support the research mission across all four divisions; organizing workshops to support faculty research efforts across the four divisions; evaluating grant cost sharing opportunities and presenting the evaluation to the Associate Dean for Administration and the Dean; engagement with the college’s  research centers; fostering collaborative, interdisciplinary research between departments and between the College and other schools and colleges at UW; Supervising staff who manage aspects of research administration including compliance and financial issues (this includes, but is not limited to, interacting with the VPR, OSP, and the IRB on behalf of the College); working with the Associate Dean for Finance and Administration to create research financial projections for management and planning purposes; implementing research aspects that align with CAS priorities and strategies; serving as the college’s primary liaison to the Vice Provost for Research; working with other campus research leadership on strategic research partnerships. 

The ability to elevate the research enterprise in CAS, including a focus on faculty research training and grantsmanship, is critical to this position. CAS leaders have strong team leadership and communication skills as well as excellent interpersonal abilities. They are innovative and creative and this position will be critical in creating new ideas for success in a changing landscape of research funding. This position will mentor faculty across all four divisions in the college and creating new research opportunities through networking.  To do so, a successful applicant will have excellent decision-making and problem-solving skills, an ability to develop and implement strategies to address long-term opportunities and the capacity to be a forceful advocate for the CAS, its faculty and academic programs.  The College has a strong commitment to equity, justice and inclusion and the highest personal integrity and the successful applicant will embody that dedication.

Washington State Law requires that this ad list a binding salary range. The base salary range for this position will be $17,250 - $22,667 per month, commensurate with experience and qualifications, or as mandated by a U.S. Department of Labor prevailing wage determination. The Associate Dean appointment will also carry a *$1,500 per month administrative supplement for the duration of the term appointment. 

*Administrative supplements are at the discretion of the Dean and may be changed or removed. 

Qualifications

The successful candidate will have an earned doctorate, or foreign equivalent, and an outstanding research record commensurate with appointment at the level of full Professor at UW; Experience managing large research programs such as centers, departments, and large and complex research grants; Familiarity with federal grant finance and compliance issues; Experience evaluating research proposals.

Full Description

Application Instructions

Interested candidates should submit a letter of interest and their CV to Isaacson Miller . Priority will be given to applications received by May 1, 2024.  For questions about the search, please contact Joanna Cook .

Hiring Committee

• Daniel Pollack, Divisional Dean of Natural Sciences (Chair)
• Daniel Chiu, Professor, Department of Chemistry
• Liz Exell, Executive Director of Corporate and Foundation Relations
• Adrienne Mackey, Assistant Professor, School of Drama
• Gretchen Davis Richey, Director of Research
• Kathleen Woodward, Professor, Department of English, Director Simpson Center for the Humanities
• Bo Zhao, Associate Professor, Department of Geography

This website uses cookies to understand how you use the website and to improve your experience. By continuing to use the website, you accept the University of New England’s use of cookies and similar technologies. To learn more about our use of cookies and how to manage your browser cookie settings, please review our  Privacy Notice .

CAS Undergraduate Research

Dean's letter, welcome to the une college of arts and sciences undergraduate research website.

Undergraduate research is the ideal complement to your education at UNE, providing you with the opportunity to seek the answers to questions posed in your classroom, your textbooks, or your own curiosity. Every student in the College of Arts and Sciences has the opportunity to engage in research.

Students from first-semester freshmen to second-semester seniors work with our faculty during the academic year, studying such diverse topics as chronic pain treatment in Spain, the growth rates of the Atlantic Sharpnose shark, and the impact of sexual assault on college women.

When the school year ends, some of our students are just getting started. CAS sponsors competitive fellowships that provide stipends to students who work over the summer with faculty through the Summer Undergraduate Research Experience (SURE) program. These students tackle topics ranging from the analysis of World War II letters to the investigation of community sustainability on the islands of Maine to the use of biological mosquito control methods around our campus. 

Our students frequently turn their work into scholarly articles, presentations, and manuscripts. UNE students can present their work at two UNE symposia and a UNE-based international conference that draws students from throughout New England and the Maritime Provinces of Canada.

I hope you will pursue undergraduate research while you are here. I am happy to help you get there.

Amy Keirstead, Ph.D. Associate Dean, College of Arts and Sciences

A Message from Associate Dean Robert Crosnoe

Associate Dean Robert Crosnoe

The pursuit of impactful knowledge through research and scholarship is the foundation of the College of Liberal Arts and is integral to its ability to achieve its educational mission and better serve the public. The COLA Research Office actively supports this endeavor through a variety of funding mechanisms, administrative support, policy setting and management, and many other activities and programs. Recognizing that the success of faculty, graduate students, and undergraduate students in their research and scholarship is central to the success of the College and University, the Research Office is here to help the people of COLA to change the world.

High-quality research and scholarship on important issues are central to the mission of the College of Liberal Arts and its service to Texas, the U.S., and the world at large ...( continue reading )

Photo Credit.

Grants Services supports faculty, graduate students, and staff in the College of Liberal Arts. We encourage a culture of grant seeking in the Humanities and Social Sciences and aim to:

• Help grant­-seekers find funding opportunities through the  COLA Grants Digest .
• Disseminate funding opportunities announced by the  Office of the Vice President of Research  to faculty.
• Ensure the research community stays informed of updates and changes to University, city, state, and federal policies and procedures.
• Assist researchers with proposal development including budget and budget justification preparation and inform individuals on the fellowship and grant submission process.
• Facilitate faculty and graduate student grant submissions through the  Office of Sponsored Projects (OSP)  and the  Office of Corporate Relations and Foundation Relations (OCRFR) .
• Perform outreach efforts through workshops and in-person meetings in order to educate the community on resources and tools offered in the College of Liberal Arts and at The University of Texas.
• Provide guidance to grant awardees and their departments on post-award matters.

We are here to support you throughout the process of submitting a grant proposal at UT Austin, but we often receive a high volume of requests. To ensure that your proposal gets the full attention it deserves, we ask that you adhere to our  Grants Submission Timeline  when contacting our office ( [email protected] ).

Brook Davis, Senior Grants Administrator Email:  [email protected] , Tel: 512-232-0760, Office: GEB 3.310

Vanessa Lopez, CRA, Senior Grants Administrator Email:  [email protected] , Tel: 512-232-0716, Office: GEB 3.310

The Office of Research & Graduate Studies collaborates with Liberal Arts departments, centers, institutes, and the Graduate School to support initiatives that increase graduate student success and improve students’ work environment. In addition to steering College policies, our office participates in the university-wide conversations about graduate student parental accommodations, dissertation embargo, funding, professional development, placement targets, and more. We investigate college, university, and national data on graduate education; design and offer professional development opportunities for graduate students; and work on best practices for student recruitment and support with fellowships and employment in academic job titles. 

Policy Statements

College-level policies impact students' academic progress. In establishing and revising such policies we respond to university and national conversations on graduate education and career options, helping shape these conversations.

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Located on the 1st and 3rd floors of the Dorothy L. Gebauer (GEB) building Office phone: 512-471-4141 Office fax: 512-471-4518

College of Liberal Arts Office of Business Affairs The University of Texas at Austin 116 Inner Campus Dr., Stop G6000 Austin, TX 78712-1257

Usman Iqbal 2024 Convocation Alumni Speaker

A Letter to Our Graduates, the Class of 2024

A Letter to Our Graduates, the Class of 2024 .

In a note to new graduates, Dean Sandro Galea encourages the Class of 2024 to always remember the core values and purpose of public health.

Sandro galea, md, drph.

Dear graduates, the Class of 2024:

This weekend, our community will come together to celebrate all you have done, and to look ahead, with excitement, to all you will do next. On Saturday, you will enter the Track and Tennis Center as students, accomplished and ready for the future, and leave as alumni. When you leave, you will take with you your hard-earned degrees and our warmest wishes for your continued success.

As we look ahead to Convocation, I hope you will indulge me in sharing two thoughts that may be helpful on your journey. I will not call them “parting thoughts” because you will always be members of our community, as much a part of this school in your new role as alumni as you have been as students. Rather, I mean these thoughts as a simple reminder of why we do what we do.

First, I hope you will always remember the fundamental aspiration of public health: to create a healthier world for everyone, with no one left out. This means engaging with the foundational drivers of health—structural forces like racism, gender equity, housing, wages, and social and economic justice. Such forces are an ineluctable part of public health. We address them through research, teaching, activism, and our engagement with the public conversation about health. This engagement reflects our view that a healthier world does not just mean better healthcare. It means creating a world where health can flourish by building a future that is more compassionate, more just, and more inclusive. Building such a world is your task as public health professionals, your responsibility and privilege. As one who has been engaged in this work for 25 years, I can say—and I know I speak for many—that it is truly worth it. Few feelings are better than the feeling of working with likeminded members of a community towards the goal of creating a healthier future for all.

Second, as you work towards this future, I hope you will remember what health is fundamentally for. Health is, at core, a means to an end. That end is the living of a rich, full, dignified life. We aspire to build a healthier world so that everyone can live such a life. As I have often said, we do not live so we can be healthy, we wish to be healthy so we can live. Better health means more time to do what we want to do. It means more moments with family and friends, more chances to pursue our goals, more of everything that makes life meaningful. Everyone should be able to enjoy the good health that enables such a life, with no one excluded from the resources that support health. This means that the pursuit of health should never come at the expense of what health is for. I have long appreciated, as a definition of what our work should center, what Teju Cole called “the incontestable fundamentals of a person: pleasure, sorrow, love, humor, and grief, and the complexity of the interior landscape that sustains those feelings.” The pursuit of health should always be animated by this central, deeply human focus.

Thank you for being with us the past few years, for your commitment to the mission of public health, for all you shall do—informed by what you have learned at the school—in the coming decades. I am so very happy for all of you.

A final technical note. I have long seen Convocation as the happiest day of the year, a day of joy with family and friends, as we celebrate our graduates. Being with our community at graduation time is one of the great privileges of being dean of this school. However, in addition to being a dean, I am also a dad. This week, my son, Oliver, will be graduating from college in Pennsylvania. I will be with him on Saturday, celebrating his achievement, just as so many parents and loved ones will travel to be with you, our students, that day. I ask, then, for your understanding as I spend the day with my son, feeling the same joy in his achievement that your family and friends feel in yours. I am grateful to Yvette Cozier, associate dean for diversity, equity, inclusion, and justice, for agreeing to stand in for me at Convocation. Though I will not be with you in person, I will be with you in spirit, sending you my very best wishes for the day.

We look forward, with excitement, to all you will do in your next chapter.

With admiration and warmth,

Sandro Galea, MD, DrPH Dean and Robert A. Knox Professor Boston University School of Public Health

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Dean and Robert A. Knox Professor

Sandro Galea, MD, DrPH physician, epidemiologist, and author, is dean and Robert A. Knox Professor at Boston University School of Public Health. Profile

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Securing Letters of Support from the Dean

October 12, 2023

The School of Medicine has created a new process for obtaining letters of support from the Dean for research grant applications:

• All requests for Letters of Support requiring the SOM Dean’s approval and signature must be routed by Grant Managers using the “Submit a Request” feature in MyRESEARCHhome at least 15 business days before the sponsor deadline .
• If you need a Dean’s Letter of Support, please let your Grant Manager know, and be prepared to provide them with a draft letter prior to the deadline above.
• Name and address of recipient
• Proposal title
• Name of the Principal Investigator
• Information regarding any cost sharing or any quantifiable financial commitment on behalf of the School of Medicine (you must have documented approval of the cost share request, if applicable, prior to requesting the letter of support).
• Please see detailed user guide here for more information.

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Home » Letters » College Letters » Request Letter to College Dean – Sample Letter to Dean of College

Request Letter to College Dean – Sample Letter to Dean of College

From, ________ (Name), ________ (Contact Number)

Date: __/__/____ (Date)

To, The Dean, ________ (College Name), ________ (College Address)

Subject: Requesting ______ (mention request)

Dear Sir/Madam,

My name is ______ (name) and I am a student of your reputed college i.e. ________ (college name) bearing roll number __________ (college roll number).

I am a student of your reputed college studying in ________ (department name) department. Through this letter, I would like to bring into your kind consideration the issue that we have been facing for a very long time. I would kindly request you to build some _________ (parking place/ parks/ canteen/ water refilling stations/ any other – please mention) in the college campus. __________ (Mention your point).

We, students, are facing this issue for a very long time. I request you to kindly look into the matter and do the needful at the earliest. I shall be highly obliged for your kind support.

Thanking you, __________ (Signature), __________ (Your Name), __________ (Contact Number)

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Dear Colleague Letter: Non-Academic Research Internships for Graduate Students in Hydrogen and Fuel Cell Technologies (Hydrogen INTERN) Supplemental Funding Opportunity

May 6, 2024

Dear Colleague:

Fostering the growth of a globally competitive and diverse research workforce and advancing the scientific and innovation skills of U.S. students are strategic objectives of the National Science Foundation (NSF). Supporting the development of a skilled workforce in energy efficiency and renewable energy is a strategic objective of the U.S. Department of Energy (DOE). The NSF and DOE's Office of Energy Efficiency and Renewable Energy (EERE) have established a partnership to support internship and training opportunities to meet these strategic objectives with a focus on hydrogen and fuel cell technologies. A new generation of skilled workforce is needed to drive research and development of hydrogen production, delivery, infrastructure, storage, fuel cells, and multiple end uses across transportation, industrial, and stationary power applications. For more information on DOE-EERE's priorities for hydrogen energy research, please see the DOE's Hydrogen Program Areas and the U.S. National Clean Hydrogen Strategy Roadmap .

This Dear Colleague Letter (DCL) describes this unique partnership with DOE EERE's Hydrogen and Fuel Cell Technologies Office (HFTO) and is aligned with and conforms with the NSF INTERN opportunity described in the Dear Colleague Letter: Non-Academic Research Internships for Graduate Students (INTERN) Supplemental Funding Opportunity . This DCL is referred to as the Hydrogen INTERN DCL.

SUPPLEMENTAL FUNDING OPPORTUNITY

NSF will consider supplemental funding requests in the broad area of hydrogen and fuel cell technologies that enable PIs (or Co-PIs) to request supplemental support of up to $55,000 and six months for graduate students supported on active NSF grants with the following goals:

• To provide graduate students with the opportunity to augment their research assistantships or NSF Graduate Research Fellowship Program (GRFP) fellowships with research internship activities and training opportunities that will complement their academic research training.
• To allow graduate students to pursue new activities aimed at acquiring professional development experience that will enhance their preparation for multiple career pathways after graduation.
• To encourage the participation of the full spectrum of diverse talent in science, technology, engineering, and mathematics (STEM).

DESCRIPTION OF THE ACTIVITIES SUPPORTED

The PI/co-PI of an active NSF award may request supplemental funding for one or more graduate students to gain knowledge, skills, training, and experiences in hydrogen and fuel cell technologies and their application areas.

Internship hosts include, but are not limited to:

• Private sector companies, laboratories, or industry research and development groups.
• Start-up businesses such as, but not limited to, those funded through the NSF's Small Business Innovation Research (SBIR) program and Small Business Technology Transfer (STTR) programs.
• Department of Energy Laboratories, other government agencies (all levels), and National Laboratories.
• Museums, science centers, and other informal learning settings that educate the public.
• Policy think-tanks.
• Non-profit organizations.

Prior to submission, PIs are encouraged to discuss possible INTERN supplements with the cognizant NSF Program Director Points of Contact listed in this DCL to ensure the proposed internship and its topic are a good fit for this DCL. It is expected that the graduate student and the PI on the NSF grant will work together to identify experiences that add the most educational value for the graduate student through activities that are not already available at the student's academic institution. Further, it is expected that the internship will be research-focused and will be on-site at the host organization unless a specific exception to this is granted by the cognizant Program Director due to extenuating circumstances.

ELIGIBILITY

To be eligible for this opportunity, graduate students must have completed at least one academic year in their graduate program (master's or doctoral) prior to commencement of the proposed INTERN activity and be making satisfactory progress toward completion of their degree.

SUPPLEMENTAL FUNDING REQUEST PREPARATION INSTRUCTIONS

Information about requesting supplemental support is contained in the NSF PAPPG ), Chapter VI.E.5. In addition to the PAPPG requirements for supplemental support, the following materials must be included.

• A two-page summary that describes the internship
• A one-page personal statement from the graduate student describing career goals, accomplishments, and how the activity will better prepare the individual to enter the workforce.
• Research summary to include contribution(s) to research discipline
• Institution(s)
• Year of study (1st year, 2nd year, etc.)
• Completed coursework
• Employment and volunteer/outreach history
• Publications (accepted only)
• Other information relevant to the proposed internship
• A letter of collaboration from an authorized official at the host organization that describes the internship opportunity and mentoring the student will experience during the internship. The letter should include a statement confirming that neither the graduate student nor the PI has a financial interest in the organization hosting the internship.
• An endorsement letter from the PI that confirms that the student meets the eligibility requirements specified in this DCL. The letter must describe how the proposed internship activity will contribute to the student's graduate education experience and how it may impact time to degree.
• The NSF recipient and Host Organization must agree in advance as to how intellectual property (IP) rights will be handled. A signed agreement on IP (including publication and patent rights) must be submitted either as a supplementary document or, via email to the cognizant Program Director after submission of the supplementary funding request and prior to the award of the supplemental funding. NSF is responsible neither for the agreement reached nor the IP information exchanged between the NSF recipient and Host Organization.
• A budget and budget justification.

SUPPLEMENTAL FUNDING AMOUNT

The total amount of funding requested must not exceed $55,000 per student per six-month period. NSF plans to fund up to approximately 10 or more supplements in each fiscal year starting with FY 2024, depending on availability of funds.

ALLOWABLE COSTS UNDER THIS DCL

Funds may be used to support travel, tuition and fees, health insurance, additional stipend, and temporary relocation costs for the graduate student. Additional stipends are not allowed for GRFP fellows "on tenure" (currently receiving a GRFP stipend), but a stipend will be considered for fellows "on reserve" (not currently receiving a GRFP stipend) equal to the monthly rate of the GRFP stipend. Up to $2,500 may be used for the PI or the graduate research fellow's advisor to travel to work with the host organization in co-mentoring the student during the internship. Up to $2,500 may be used for materials and supplies to support the student during the internship. Travel costs must be allocated in the budget request for the graduate student to travel once to Washington DC, to present the outcomes of the INTERN project at the DOE's Annual Merit Review meeting. The recipient is permitted to request indirect costs in accordance with their approved/negotiated indirect cost rate. The total requested budget cannot exceed the limits listed under the "Supplement funding amount" section above. Note: Spousal and dependent travel are not supported.

PERIOD OF SUPPORT

The supplement funding will provide up to six months of support for an internship. Up to two supplemental funding requests may be submitted on a grant per student. This would allow the student up to two internship periods of up to six months each (i.e., a maximum of 12 months per student).

Supplemental funding requests may be submitted at any time with a target date of June 15 for Fiscal Year 2024 and April 15 for future Fiscal Years.

SUBMISSION & REVIEW

Requests for supplemental funding must be submitted electronically via Research.gov. A PI or co-PI on an NSF award must contact his/her cognizant program director prior to submission. GRFP INTERN supplement requests are submitted by the GRFP PI, not by the GRFP fellow or the fellow's research advisor. Requests for supplemental funding submitted in response to this DCL will be reviewed internally by NSF Program Officers. All supplements are subject to (a) the availability of funds, and (b) merit review of the supplemental funding request.

• Dr. Prakash Balan, [email protected] - Directorate for Engineering
• Dr. Barbara Ransom, [email protected] - Directorate for Geosciences

SPECIAL AWARD CONDITION

Intellectual Property Rights: Internships under this DCL are considered equivalent to traineeships. The National Science Foundation claims no rights to any inventions or writings that might result from its traineeship awards. However, trainees should be aware that NSF, another Federal agency, or some private party may acquire such rights through other support for particular research. Also, trainees should note their obligation to include an Acknowledgment and Disclaimer in any publication.

POLICY OR CODE ADDRESSING HARASSMENT

Recipients are required to have a policy or code of conduct that addresses sexual harassment, other forms of harassment, and sexual assault. The recipient should work with the Host Organization to ensure that the Host Organization also has a policy or code of conduct that addresses sexual harassment, other forms of harassment, and sexual assault including reporting and complaint procedures and to confirm that such policy both covers and protects INTERN students interacting with the Host Organization. The recipient should also coordinate with the Host Organization to provide orientation to graduate students to cover expectations of behavior to ensure a safe and respectful environment, and to review the recipient and host organization's policy or code of conduct addressing sexual harassment, other forms of harassment, and sexual assault, including reporting and complaint procedures. For additional information, see the NSF policies at https://new.nsf.gov/stopping-harassment .

Susan Marqusee, Assistant Director Directorate for Biological Sciences (BIO)

Dilma Da Silva, Acting Assistant Director Directorate for Computer and Information Science and Engineering (CISE)

James L. Moore III, Assistant Director Directorate for Education and Human Resources (EDU)

Susan Margulies, Assistant Director Directorate for Engineering (ENG)

Alexandra Isern, Assistant Director Directorate for Geosciences (GEO)

C. Denise Caldwell, Acting Assistant Director Directorate for Mathematical and Physical Sciences (MPS)

Alicia Knoedler, Office Head Office of Integrative Activities (OIA)

Kendra Sharp, Office Head Office of International Science and Engineering (OISE)

Kaye Husbands Fealing, Assistant Director Directorate for Social, Behavioral and Economic Sciences (SBE)

Erwin Gianchandani, Assistant Director Directorate for Technology, Innovation and Partnership (TIP)