is letter of application the same as a cover letter

Application Letter Vs. Cover Letter

• Cover Letters
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Cover Letter Analysis

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There are subtle differences between application letters and cover letters. However, the terms cover and application are sometimes used interchangeably. An application letter is often intended to stand on its own, whereas a cover letter generally can't be the applicant's only document submitted to express interest in a job opening.

Cover Letter Versus Application Letter Introductions

Cover letters typically contain a brief introduction. The introduction in a cover letter consists of three to four sentences about the job seeker's work experiences, education, accomplishments and the type of organizations he feels are best suited for his qualifications. On the other hand, an application letter might contain a more extensive introduction simply because this letter serves a purpose that's similar to the resume.

Dear (Hiring Executive),

Please accept my enclosed application for the position of executive assistant to your Vice President of Operations. I'm pleased to say that my qualifications match your job requirements perfectly. In my current role with Genex Engineering, I handle all of the same duties and much more as executive assistant to the president and CEO for the past four years. My experience, education (bachelor's degree), strong communication skills and ability to manage complex tasks and solve problems makes me an ideal candidate for your position.

Cover Letter Versus Application Letter Work History

An application letter generally contains a brief description of the job seeker's work history or professional experience. An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter shouldn't contain too much information about the job seeker's work history because it's merely an introduction to the resume. It's acceptable for a cover letter to reference the job seeker's work history in a sentence or two about her current or previous employer; however, it shouldn't contain details about any professional experience.

Example of Cover Letter Work History:

Prior to working at Genex Engineering, I was executive secretary to the COO at Boomer Industrial Hose Inc. and started my career as a receptionist/ secretary for the Sales Manager at Geny Oil Corp. 10 years ago in Texas.

No need to add more to your work history in a cover letter as it is thoroughly covered in the accompanying resume.

Example of Application Letter Work History:

At Genex Engineering, I handle all of the duties required of your position and much more as executive assistant to the president and CEO for the past four years. In addition to providing secretarial and administrative support to the president, I train other secretaries to support other high-level executives and regularly speak at conventions and manage trade shows. My responsibilities also include creating presentations and proposals, arranging travel for all the executives, generating reports and taking responsibility for confidential company documents. I spearheaded modifications in IT that generated increased profitability for Genex and implemented a variety of upgrades in our accounting procedures dramatically cutting costs in that department.

After describing your duties in your present position, you would then briefly describe your duties in your two previous junior-intermediate level jobs at Boomer and Geny Oil.

Cover Letter Versus Application Letter Content

A cover letter is a teaser. Its intent is to capture the reader's attention enough to make the recruiter or hiring manager want to review the resume. The cover letter should contain just enough information that it doesn't give away everything about the applicant. An application letter, on the other hand, is a more comprehensive document. It describes the applicant's educational background, certifications and licenses, and in some cases, salary history for job postings that require it.

When to Use an Application Letter

When an employer specifically requires a cover letter and resume, that's what the job seeker should submit. It's relatively rare that an employer will accept an application letter in lieu of a cover letter and resume. The two approaches are different and employers use application letters infrequently when compared to how they use cover letters and resumes. An application letter is more appropriate for unsolicited interest, or when there isn't a job posting. For example, an application letter could be mailed to several employers that aren't advertising specific jobs vacancies as a way to provide a more extensive introduction to prospective employers.

Uses of Cover Letters and Application Letters

A cover letter is almost always used to express interest in employment. An application letter can be used for employment purposes; however, it can also be used for applying for a place in an academic program or an internship program. Employers don't always require a cover letter, but it's always a good idea to use a cover letter. On the other hand, an application letter might be the only requirement sought by schools or employers – with an application letter, it may not always be necessary to include a resume.

Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Ruth resides in the nation's capital, Washington, D.C.

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Are Cover Letter and Application Letter the Same?

While cover and application letters are usually used in the same contexts, every job seeker has to know the significant differences between these two documents.

Nowadays, application and cover letters are sent via email, so, it’s also important to familiarize oneself with the writing trends and standards of online documents.

So, What’s the Difference?

The main difference between applications and cover letters are:

• Application documents are considered to contain in-depth information about candidate skills and qualities while cover letters are merely used for submitting the documents.
• Cover letters carry out simpler functions and only define your professional capacity as a sender, a recipient, and the purpose of the letter. Application letters perform three main functions: to draw the attention of the potential recruiter, to reflect you as the perfect fit for the position, and to secure the interview.
• Application letters highlight qualifications, skills, strengths, and previous jobs to which this information should relate to the job applied. Done properly, it will showcase you as a good fit for the position. A cover letter can omit specific details, though it must include contact information and motivate why you’re applying for the position and why you’re good for it.
• Cover letters are shorter as they don’t include detailed information. Applicant documents shouldn’t exceed one page. In terms of improving career opportunities, wherever possible your letter should consist of three paragraphs in which you introduce yourself and your objective in the first paragraph. You should present your strengths in the second paragraph and propose an interview in the third paragraph.
• Cover letters aren’t considered the decisive element of an application package. Application letters usually accompany resumes in most cases, as they can offer more about your professional candidacy. Or you can always check some of the best companies that will help you with writing your cover letter on Linkedin .

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Application Letter vs Cover Letter

Although both terms can be used interchangeably, an application letter and a cover letter aren’t the same things. Is a letter of application the same as a cover letter? We get this question often, which is not surprising.

It is not only enough to show interest in a particular job opening; you need these documents to prove you have the qualifications for it. Like David Ciccarelli, CEO at Voice, said, “I continue to find cover letters to be an effective tool for the candidate to express themselves and their enthusiasm for the position.”

It is important that you get these right the first time, and to do that, you have to know the difference between an application letter and a cover letter. If this sounds like something you are curious to learn, you are in the right place. Also, for those interested in help writing a cover letter, c heck this post on Linkedin with the list of the best cover letter writing services.

This article will extensively discuss the subtle differences and similarities between these two and give examples of how they work.

Although some employers prefer to peruse your social media accounts, especially LinkedIn, to see if you are a suitable candidate based on your profile and collections, it is still good to know the difference between these documents.

If you have questions on how to use bullet points on LinkedIn or go about LinkedIn formatting , we have articles on our blog that can help you with that.

What is a Cover Letter?

A cover letter is typically a one-page document submitted alongside your resume during a job application. Every job application requires a cover letter for so many reasons.

When you find a job opening, you best believe that thousands of other applicants are vying for that same job. The competition is high, and HR will have to go through so many resumes to choose a candidate.

When the resumes are too much, they tend to skip some, especially when it doesn’t look interesting. A cover letter is what graphs their attention. Your resume might be great, but HR won’t know if they don’t see it.

Writing an application letter or a cover letter can be tricky. As you learn to navigate these differences, also consider how to add covid-19 experience to resume . This unique experience could set you apart from other candidates.

When HR reads this cover letter, they become interested, making them want to read the entire resume. On the other hand, if your cover letter is bad, you know exactly where this would lead to, probably the paper shredder.

So many applicants make the mistake of just copying whatever is in their resume and pasting it on the cover. This is wrong and one of the fastest ways to put the reviewer off.

A cover letter is not your resume and should not be used to replace this in any way.

It is an essential supplement and should contain details and information that is separate from what you have in your resume. If you are still struggling with writing a CV, there is an article about top resume writers on our page, and you can check that out for more information .

What is a Letter of Application?

To fully understand the cover letter vs application letter discussion, we must explain what an application letter is. We already wrote extensively about the cover letter in the paragraph above.

When writing your application, you want to take note of a few things. Make sure to talk about your professional goals and aspirations. This is to enable you to get the attention of the hiring manager. Show your familiarity with the company, especially in the greeting section.

Make sure you do a little digging to discover the name of the hiring manager. This would show passion. Like Heather Huhman, a career expert, said, “You shouldn’t just say that you want the job or love your industry. You have to show your passion.” Given the importance of this letter, you should not blow it. Neither should you mistake it for a cover letter.

It is easy for applicants to gloss over this document since they believe they have everything written in the resume. However, you should stand out from the rest and create an application letter and resume that will hold their interest long enough to make sure they review you for the job.

For adequate punctuation and grammatical corrections, check out the article on our page about how many bullet points per job on a resume should be used. It will help you write a CV better.

Letter of Application vs. Cover Letter

As we mentioned before, there are so many similarities between these two documents that many job applicants mistake one for the other. However, there are still certain differences between them that sets them apart.

The reasons why applicants send these letters are different so you can’t send one in place of the other. When applying for a job, the cover letter is sent as part of your resume.

It is an attachment that gets to the HR office together with your resume, proof of qualifications, and every other document you might feel the need to attach. In about 350 words, the cover letter will introduce the entire content of the resume to give the hiring manager an idea of what they will find in the resume.

An application letter can and usually stands alone. When you find a job opening, you can quickly craft an application letter and send it to their table before you start writing a resume. It is a letter to show your open interest.

Unlike the cover letter, this one provides a deeper insight into your professional strength and proves that you’re the best candidate for the job.

Introduction

Another major feature in the letter of application vs. cover letter discussion is the introduction. Their formats are quite different, and this difference should be respected and adequately followed.

In a cover letter, your intro should only be a few sentences long. Don’t forget it will only be about 400 words, so make every word count. The introduction should express your interest in the job and highlight why you are applying.

While you only touch on these details in the cover letter, you must expatiate on this in the application letter. Your introduction must cover all the reasons you think you qualify for this job. You have permission to toot your horn and brag about your skills here—all in about five sentences.

Examples of how this can be done will be shown in subsequent paragraphs.

Work Experience

You should already notice that there is a certain trend to this. In a cover letter, you briefly state. In an application letter, you describe. The same goes for work experience too. In a cover letter, simply mention all the relevant job experience you have that makes you qualify for the job.

In an application letter , you need to divulge a little more. State the name of the company, your job position, duration of employment, responsibilities, and every other necessary information.

Length and Attachments

A cover letter is usually about half a page or a full page. It is a concise document containing only useful information about yourself while you refer the hiring manager to the other attachments in the application. This would include your resume and other essential files.

Application letters are longer. It can stand alone, so you want to make sure you write all the necessities highlighting all the important details in your professional and personal background.

Now that we have discussed the difference between a cover letter and an application letter, we will show you practical examples of these differences based on the major points above.

Let’s get into it:

Example 1: Introduction

Cover Letter

My name is Edmund Hutcher, and I’m applying for the role of Chief Storage Officer. I have seven years of working as a Chief Security in my previous job, and I am positive that the experience is enough to make me suitable for this role.

Application Letter

My name is Edmund Hutcher, and I would like to show my interest in the Chief Storage officer role vacancy. I have always had an avid interest in safety and security, which made me actively pursue this service for about seven years. I believe I am the best candidate for the job, not because I have the qualifications and licenses to prove it, but because I have the passion and resilience necessary to excel.

Example 2: Work Experience

From January 2014 to September 2021, I worked as Chief Security Officer at Lead City Holdings. I was in charge of the entire storage facility during my time there. I was responsible for ensuring all the goods were kept safe and in great condition.

I worked from January 2014 to September 2021 as a Chief Security Officer at Lead City Holdings. While I was there, I was in charge of a few camping blocks and, majorly, the storage facility. My responsibilities included making sure the workers were properly dressed in the appropriate gear for production.

With a little help from the professional services, understanding the difference between an application letter and a cover letter becomes a lot simpler. For those wondering how much does TopResume cost , we’ve got just the article that dives into every aspect of its pricing. The piece brings valuable insights into choosing the right service for your job search.

Is an application letter the same as a cover letter?

Although they are similar and interchangeable, they are not the same. They are entirely two different documents with two other purposes and intents. You must learn when to use either of these documents because, in this era, recruiters are looking out for minor loopholes like this. Ensure you make the best choice between a cover letter vs. a letter of application.

What is the difference between an application letter and a cover letter?

There are so many differences between these two documents. One major one is their purpose. The application letter expresses intent, while the cover letter supplements your resume. Your application letter has to be comprehensive, as this will help the recruiters decide whether you are the right candidate.

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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

Table of Contents

Click on a section to skip

Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Letter of Introduction vs. Cover Letter: With 5 Examples

In today's highly competitive job market, making a lasting impression and effectively presenting oneself to potential employers is crucial. Often, job seekers encounter two common types of self-introduction letters: letters of introduction and cover letters. While these terms are sometimes used interchangeably, they serve different purposes and should not be confused. This article aims to clarify the differences and similarities between letters of introduction and cover letters, and explain when and how to use each type for a successful job search. We'll delve into their purposes, contexts, formats, and provide practical tips for writing both types of letters, along with real-life examples to illustrate their use in different scenarios.

Understanding the distinctions between these letters and when to use them will not only help you make a strong first impression but also increase your chances of landing that dream job.

What Is a Letter of Introduction?

A letter of introduction is a document used to introduce oneself to a new contact, typically in a professional setting. It can be used in various contexts, such as networking events, business development, job referrals, or when seeking advice from industry experts. The primary goals of a letter of introduction are to build relationships, expand one's professional network, and showcase one's skills and qualifications to the recipient.

For instance, imagine you're attending a networking event and you meet someone working in your desired industry. After a brief conversation, you decide to send them a letter of introduction, providing more information about your background, skills, and goals, and expressing your interest in staying connected for potential future opportunities.

The advantages of using a letter of introduction include establishing new professional connections, demonstrating your proactive attitude, and potentially uncovering hidden job opportunities by expanding your network.

What Is a Cover Letter?

A cover letter, on the other hand, is a document specifically tailored to a job application. It is usually submitted along with a resume and serves to complement the information provided in the resume. The main goal of a cover letter is to convince the employer of the candidate's suitability for the position by highlighting their skills, qualifications, and experiences relevant to the job posting.

A well-crafted cover letter is essential in the job application process, as it allows the candidate to demonstrate their enthusiasm for the position, showcase their knowledge of the company, and address any specific requirements mentioned in the job posting. This not only helps the candidate stand out from the competition but also increases their chances of securing a job interview.

Differences

There are several key differences between letters of introduction and cover letters:

• Context of use : Letters of introduction are used for networking and relationship-building purposes, while cover letters are specifically tailored for job applications.
• Specificity : A letter of introduction is a more general introduction of oneself, whereas a cover letter is tailored to the specific job posting and addresses the employer's needs.
• Attachment to a resume : A cover letter is usually submitted alongside a resume, whereas a letter of introduction can be sent as a standalone document.
• Purpose : The primary purpose of a letter of introduction is to build relationships and expand one's network, while a cover letter aims to secure a job interview.
• Format and content differences : A letter of introduction tends to be more personal and less formal than a cover letter, focusing on the candidate's general background and interests, while a cover letter is more structured and targeted towards the specific job posting.

Similarities

Despite their differences, letters of introduction and cover letters share several commonalities:

• Both types of letters serve to introduce the candidate to the recipient.
• Both aim to showcase the candidate's skills, qualifications, and experiences.
• Both should be professional, well-written, and free of errors.
• Both require the writer to be concise and clear in their communication.
• When used effectively, both can improve the chances of a successful job search.

Tips for Writing Letters of Introduction and Cover Letters

To write an effective letter of introduction or cover letter, consider the following tips:

• Be professional and personable : Adopt a professional tone, but also let your personality shine through to make a memorable impression.
• Tailor your cover letter : Customize your cover letter to each job posting by addressing the specific requirements and showcasing your knowledge of the company.
• Address the recipient by name : Whenever possible, use the recipient's name to make a personal connection.
• Focus on the employer's needs : Emphasize how your skills and qualifications can benefit the employer and meet their needs.
• Proofread and edit : Ensure both types of letters are free of errors and convey your message clearly and concisely.
• Include examples and stories : Use anecdotes and examples to illustrate your skills and qualifications, making your letter more engaging and relatable.

Real-Life Examples Of Both

To help illustrate the differences and similarities between letters of introduction and cover letters, let's take a look at some examples:

• Letter of introduction for networking :
• Letter of introduction for a job referral :
• Cover letter for a job application :
• Cover Letter for a Candidate with No Prior Experience:
• Cover Letter for a Candidate That Was Laid Off:

When analyzing these examples, note the differences in tone, content, and purpose. While the letters of introduction have a more personal and general tone, the cover letter is tailored to the specific job posting and focuses on the employer's needs. Use these examples as inspiration when crafting your own letters, adapting them to your unique circumstances and objectives.

In conclusion, understanding the differences between letters of introduction and cover letters is crucial for a successful job search. By recognizing the distinct purposes, contexts, and formats of each type of letter, you can effectively use them to introduce yourself, showcase your skills, and make a lasting impression on potential employers or professional contacts. By applying the tips and advice shared in this article, you'll be well-equipped to navigate the job market and increase your chances of success. Remember, self-introduction is a powerful tool in professional settings, and mastering the art of writing compelling letters can open doors to new opportunities and career growth.

Letter of Introduction vs. Cover Letter: What’s the Difference

Trying to decode the difference between a letter of introduction vs. a cover letter? Here's what they are and when to use each.

By Katie Duncan Posted on December 4, 2023

When job searching, you may find yourself needing to send a letter of introduction or a cover letter to a potential employer. While they might appear similar at first glance, these two types of letters serve distinct purposes in the realms of networking, job applications, and career development. 

Here’s what you need to know about them.

Letter of introduction vs. cover letter

A letter of introduction is a written document used in various contexts to introduce oneself, a company, or a product or service to another party. 

Today, most “letters” of introduction are actually emails of introduction. Their primary purpose is to initiate communication without necessarily applying for a specific job or making a formal pitch.

A cover letter , on the other hand, is a document typically submitted along with a job application, resume, or CV. 

While not every job application will require one, cover letters certainly aren’t dead yet and are often still an essential part of landing an interview.

The goal of a cover letter is to introduce the job applicant to the prospective employer. Within it, you may highlight relevant qualifications and experiences, and explain why you are the best fit for the job.

When to use a letter of introduction

Formal letters of introduction aren’t as common as they once were, but there are several situations where you may find yourself writing one. Here are some common scenarios where a letters of introduction may be used:

• Networking : People often use letters of introduction when reaching out to new contacts or potential mentors in their professional network. It serves as a way to introduce yourself, highlight relevant skills or experiences, and express the desire to connect for mutual benefit.
• Job search : While not as common as traditional cover letters, some job seekers use a letter of introduction to express their interest in a company or inquire about potential job opportunities. These letters aim to establish a connection and generate interest before submitting a formal job application.
• Business : Companies may use this document to introduce their services or products to potential clients or partners. These letters provide a brief overview of the company’s offerings and the value it can bring to the recipient’s business.
• Sales and marketing : Sales professionals may send letters of introduction as part of their outreach strategy to warm up potential leads. These letters can pique the recipient’s interest and lay the groundwork for future discussions.

A well-crafted letter of introduction should be concise, engaging, and tailored to the specific context and audience. It should provide enough information to spark interest and prompt further communication. While it may not include a detailed job application or a sales pitch, it should convey enthusiasm and professionalism to make a good first impression.

When to use a cover letter

A cover letter can be a valuable addition to your job application, but it’s important to know when it’s most appropriate to include one. 

Here are some scenarios where you should use a cover letter:

• When the job description requires it : If the job posting explicitly asks for a cover letter, don’t skip it.
• When you’d like to provide additional information or context: Sometimes, your resume might not fully capture your qualifications or experiences. A cover letter gives you space to elaborate on specific points, share anecdotes, or explain career transitions or career gaps . It can provide valuable context that a resume alone cannot.

While not always mandatory, there are situations where submitting a cover letter can work to your advantage:

• When it’s optional and you think it could help your case : Some job applications offer the option to include a cover letter, even if it’s not required. If you have the time and believe that a well-crafted cover letter can enhance your application, consider taking this opportunity to stand out.
• When you’re applying to a purpose-driven organization: Purpose-driven organizations often have specific values and goals. In these cases, submitting a cover letter can be an excellent opportunity to align your personal values with the organization’s mission. It allows you to convey your passion and commitment beyond what your resume may show.

If a job posting says not to submit one or there isn’t a way to submit one, don’t do it. 

What’s in a letter of introduction? 

While the specific content can vary depending on the context and purpose of the letter, a well-structured letter of introduction typically includes the following elements:

• Greeting : Begin your letter with a polite and professional salutation. 
• Introduction : In the opening paragraph, introduce yourself briefly. State your name, job title (if applicable), and provide a concise overview of your background, expertise, or the nature of your business.
• Purpose : Clearly state the purpose of the letter. Explain why you are reaching out and what you hope to achieve through this introduction. Whether it’s to establish a professional connection, explore potential collaboration, or express interest in a job, be transparent about your intentions.
• Relevance and benefits : In the body of the letter, elaborate on why the recipient should be interested in you. Highlight relevant qualifications, skills, achievements, or offerings that align with the recipient’s needs or interests. Make a compelling case for why the recipient should pay attention to your introduction. Explain the value and potential benefits of the connection or collaboration you are proposing
• Call to action : Conclude the letter with a clear call to action. Specify the next steps you’d like the recipient to take, whether it’s scheduling a meeting, discussing potential opportunities, or simply acknowledging receipt of the letter. 
• Contact info : Provide your contact information, including your phone number and email address. This makes it easy for the recipient to get in touch with you.

Remember that the content and tone of a letter of introduction can vary based on the specific context and audience. Whether you’re introducing yourself to potential employer or networking contact, personalizing your letter is essential for making a good impression.

What’s in a cover letter?

Cover letters are an essential component of the job application process and serve several important functions:

• Introduction : Your cover letter intro should be an attention-grabber that makes the recruiter want to learn more.
• Showcasing qualifications : Cover letters allow you to elaborate on their qualifications, skills, and experiences mentioned in your resume. It provides an opportunity to explain how your background aligns with the job requirements.
• Customization : Tailor the cover letter to the specific job application. This demonstrates that you have done your research on the position and can articulate why you are a good fit.
• Demonstrating enthusiasm : Cover letters often convey the applicant’s enthusiasm for the job and the company. This enthusiasm can be a compelling factor in the hiring process, as it shows the applicant’s genuine interest.
• Addressing potential concerns : If there are gaps in the applicant’s employment history, a career change, or other elements of their background that may raise questions, use a cover letter to address these issues and provide context.
• Request for action : Cover letters typically conclude with a call to action, such as requesting an interview or expressing the applicant’s readiness to discuss their qualifications further. 

While the format and content of a cover letter can vary, it should generally be clear, concise, and well-organized.

The bottom line

Understanding the distinct roles of a letter of introduction and a cover letter is crucial in the professional landscape. Each serves a specific purpose. If you’re applying for a job, you’ll want to use a cover letter. If you’re reaching out to connect or inquire about available opportunities, a letter of introduction will be the go-to. Recognizing when to use each and mastering the art of crafting them can boost your job search and networking efforts.

Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

Keep exploring

Content as a Service - acrobat-hub - Wednesday, October 4, 2023 at 08:45

The Difference Between a Cover Letter and a Letter of Interest

According to Zety , a service that creates professional communication templates, you use a cover letter to accompany your resume when you’re applying to a specific job, and use a letter of interest to put yourself forward for a job that isn’t advertised. Essentially, you’re pitching yourself to a company of interest, telling them your qualifications, and hoping they’ll identify a spot for you instead of waiting around for them to post an opening that aligns with your skills and experience.

Letters of interest are also helpful when someone has tipped you off to an opening that hasn’t yet been made public, according to Indeed . The goal is to introduce yourself to hiring managers and get your talents on their radar, even if it means they only keep you in mind for future opportunities.

A cover letter is reserved for when a specific job is available, so it might get you more immediate results. A letter of interest, on the other hand, could take months for results—but will help those in charge of hiring find a job that’s just right for you, should one become available.

What to include in a letter of interest

Your letter of interest should be full of background information highlighting why you’d be a great fit for the company. Unlike with cover letters, you won’t have a clear job posting or description of what the company wants right now, so you should first research the organization and identify what they do well, what they could use help with, and how your specific talents fit in somewhere. During your research, be sure to identify the most likely hiring manager, recruiter, or the manager of the team you want to be on, and address the letter to them.

Introduce yourself briefly by sharing your name and a one- or two-sentence description of your background. Then explain why you’re writing to that specific company. Share specific things about the organization that appeal to you, and then explain how you fit into what you described, sharing your experience, skills, training, and interests. If your research turned up anything about the company culture, describe how you’ll fit in and what benefits you’ll add. Finally, end your letter with a request for an informal interview. Having a chat with the hiring managers or recruiters will help them get to know you and better ensure you stick in their memory in case a job opens up in the future.

Like a cover letter, it shouldn’t exceed one page and should include your contact details. Also like a cover letter, you should try to make it as specific to the company as possible and not use a boilerplate template. In fact, in this instance, you should be even more specific about your interest in the company. Make sure you point out the details about the organization that interest and excite you, so they know you did your research.

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