internal recruitment cover letter sample

Internal Position cover letter examples

Are you hoping to secure a new position within your existing company?

An internal move can be the perfect solution if you love the company but you want to progress in your career or try your hand at a different department.

Either way, you need to submit a persuasive application, and we’ve created the following guide, complete with several internal position cover letter examples to help you do just that.

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The example cover letters here should give you a good general idea on how your Internal Position cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write an Internal Position cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Internal Position cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Internal Position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Internal Position cover letter

Your Internal Position cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Internal Position cover letter templates

Copy and paste these Internal Position cover letter templates to get a head start on your own.

I hope you’re well.

I am delighted to submit my application for the open position of Finance Manager. With 7 years of experience overseeing the finance strategy development as Assistant Finance Manager, combined with my recent master’s in business administration, I am confident in my ability to excel in this elevated role.

Throughout my tenure at CFT Construction, I have successfully led the financial planning and analysis for our residential development unit, demonstrating expertise in advanced financial modelling and budgeting. My implementation of a streamlined financial reporting system in 2021 improved accuracy by 20%, while a new budgeting process reduced variance by 15% within the first year. I effectively guided the multinational management team through their EOY financial analysis as well as spearheading new training initiatives which excellent results, which I would continue in this more senior role.

I am deeply committed to ensuring the growth and sustainability of the company and believe that my specialised operational knowledge would make me a great asset in this role. I am available for an interview at your earliest convenience.

All the best,

Jordan Teller ¦ 07777777777 ¦ [email protected]

I am thrilled to apply for the position of Executive Secretary. With my 15+ years of service as an Administrative Secretary within the company and my NVQ Level 4 diploma in Business and Administration, I am confident that I can continue providing excellent secretarial support in this new role.

Having provided unwavering support to management professionals in both the healthcare and marketing industries during my career, I possess a diverse skill set, including project management, diary coordination, and expert transcription and proofreading abilities. Within Lead Marketing, I have contributed significantly, streamlining client follow-up systems, resulting in a remarkable 20% improvement in response time. Additionally, my implementation of an expense tracking system for the senior management team led to a remarkable 38% reduction in overspending.

As a dedicated and detail-oriented professional, I am eager to further contribute to the success of Lead Marketing in the capacity of Executive Secretary. I would love to discuss my vision for this role further in an interview when you have availability.

Thomas Stanley ¦ 07777777777 ¦ [email protected]

I am excited to submit my application for the new role of Senior Fashion Buyer at our company, where I believe my proven track record, diverse skill set, and passion for fashion will make a significant impact.

With over 16 years of experience as a Fashion Buyer in the purchasing team, I have garnered extensive expertise in conducting market research, analysing sales trends, and sourcing products from vendors across Europe and the USA. My ability to curate merchandise assortments that align with the latest fashion trends and consumer preferences has consistently driven sales and profitability, as exemplified by the 15% sales increase and 12% reduction in online markdowns achieved through data-driven product selection. Additionally, my proficiency in supplier management and negotiation has fostered strong working relationships which has been recognised by my training contract with the customer service team.

I am eager to further discuss my accomplishments and strategic vision for Marks & Spencer’s as a Senior Fashion Buyer. I am available for interview at any time.

Sunni Carter ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing that Internal Position, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

How To Write A Cover Letter for an Internal Position With Examples

Have you ever wondered if you should write a cover letter when applying for an internal position within your company? The answer is yes, it is crucial to demonstrate your interest, qualifications, and growth within the company. A well-crafted cover letter can set you apart from other internal and external candidates, increasing your chances of landing that new role.

In this article, we will dive into the importance of a cover letter in the hiring process, the benefits of writing one for an internal position, and practical advice on how to create a compelling cover letter tailored to the new role. By the end of this article, you will have the knowledge and tools necessary to craft a cover letter that will help you stand out and increase your chances of success in the application process.

Reasons for Writing a Cover Letter for an Internal Position

Writing a cover letter for an internal position is beneficial for various reasons, including showcasing your achievements, demonstrating your understanding of the company, and expressing your interest in the new role. A well-written cover letter allows you to:

Showcase your achievements : As an internal candidate, you have a unique advantage over external applicants – your experiences and accomplishments within the company are already known. A cover letter is an opportunity to remind the hiring manager of your strengths and achievements, which can set you apart from other candidates.

Demonstrate your understanding of the company : As an employee, you're familiar with the company's mission, culture, and needs. This knowledge can be a valuable asset in your cover letter, as it shows that you understand the company's values and goals, and how your new role can contribute to its success.

Express your interest in the new role : A cover letter allows you to communicate your interest in the new position and how it aligns with your career goals. By expressing your enthusiasm and commitment to the new role, you demonstrate your motivation to succeed and make a positive impact on the company.

Show gratitude for your current role and growth opportunities : Acknowledging your current position and expressing gratitude for the opportunities you've had within the company can create a positive impression on the hiring manager. It demonstrates your appreciation for the organization and its support in your career growth.

Stand out among other internal and external candidates : A well-crafted cover letter can help you stand out from other applicants by highlighting your unique qualifications, experiences, and accomplishments. This can increase your chances of being considered for the internal position.

What to Include in Your Cover Letter

An effective cover letter for an internal position should include essential components such as an introduction, relevant experience, accomplishments, and a closing. To create a compelling cover letter, consider the following tips:

Write a strong introduction : Start your cover letter by addressing the hiring manager personally and professionally. Mention your current role within the company and express your interest in the new position. This sets the tone for the rest of the letter and reflects your familiarity with the hiring manager.

Showcase your relevant experience and qualifications : Highlight your experience within the company that is relevant to the new role. This can include specific projects, responsibilities, and achievements that demonstrate your ability to succeed in the new position.

Highlight your accomplishments : Emphasize your accomplishments within the company, using strong language and action verbs to showcase your success. For example, you might write:

"During my time as a project manager, I successfully led a team of 10 to complete a critical project on time and under budget. This achievement resulted in a 15% increase in annual revenue for our department."

Express gratitude and interest : Thank the hiring manager for considering your application and express your enthusiasm for the new position. Explain how the new role aligns with your career goals and how you believe it will contribute to the company's success.

Close with a call to action or expression of enthusiasm : End your cover letter with a clear and concise call to action, such as requesting an interview, or an expression of enthusiasm for the opportunity. This demonstrates your eagerness to move forward in the application process and leaves a lasting impression on the hiring manager.

Examples of Cover Letters for Internal Positions

Providing examples of successful cover letters for internal positions can help you understand how to create your own compelling cover letters. The following examples illustrate key components and strengths of effective cover letters for internal positions:

Example 1: Cover Letter for an Internal Promotion

Example 2: cover letter for an internal job transfer.

These examples showcase the importance of tailoring your cover letter to the specific position, highlighting your achievements within the company, and expressing your enthusiasm for the new role. Use these examples as inspiration for crafting your own unique cover letter for an internal position.

Common Mistakes to Avoid

Avoiding common mistakes in your cover letter can increase your chances of being considered for the internal position. Here are some important mistakes to avoid:

Using generic language and clichés : Make sure your cover letter is tailored to the specific position and company culture. Avoid using generic phrases and clichés that could apply to any job or company.

Focusing too much on your current role : While it's essential to highlight your accomplishments within the company, be sure to focus on how your skills and experience relate to the new position. Show how your current role has prepared you for the new opportunity.

Making assumptions about the hiring manager's knowledge of your work : Don't assume that the hiring manager is familiar with your accomplishments or the details of your current role. Clearly explain your achievements and how they relate to the new position.

Sounding entitled or overly confident : While it's essential to showcase your skills and qualifications, avoid sounding arrogant or entitled. Express gratitude for the opportunity and demonstrate humility in your cover letter.

Not proofreading for spelling and grammatical errors : A cover letter with spelling and grammatical errors can leave a negative impression on the hiring manager. Take the time to proofread your cover letter carefully before submitting it.

Final Advice and Next Steps

Following the advice provided in this article and taking the next steps will improve your chances of success in applying for an internal position. To ensure your cover letter is effective:

• Review your cover letter and make necessary revisions.
• Seek feedback from trusted colleagues or mentors.
• Network within the company and maintain positive relationships with colleagues and supervisors.
• Stay informed about internal job openings and opportunities.

By putting these tips into practice, you can create a compelling cover letter that will help you stand out among other candidates and increase your chances of landing that internal position. Good luck with your application process!

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Internal Position cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter middle part (body), how to close a copywriter cover letter (conclusion and sign-off).

When you are applying for an internal position, you might not think that you need a cover letter as everyone knows you, but as you will likely be going up against external applicants it is useful to submit a comparable cover letter and resume. Your internal position cover letter may blow the others out of the water, but you still need to make your case.

This cover letter example and guide will look at the essential aspects of writing an internal position cover letter. What should you emphasize when you are up against both internal and external applicants? Write it as if you would for any other job, but with enough insider advantages to give you the edge. Here is what we will cover:

• How to structure the internal position cover letter – what to include
• How to weave your story in the intro, middle part and conclusion
• Common mistakes to make – don’t fall into these traps

Resume.io shares over 180 cover letter examples and professional guides that offer tips and advice for job seekers. Our examples are relevant to any internal position in any industry. Just make it hyper company specific and the hiring manager will stick closer to home.

Best format for an internal position cover letter

The format of an internal position cover letter should not differ from a normal cover letter. You are not asking for special privileges because you are an internal applicant – you simply want to prove that you are the best person for the job. Therefore, the playing field should be level. The typical format should include:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (the body)
• The final paragraph of your cover letter

You should not only tell your current employment stories in your cover letter – there may well be previous experiences that could be useful for your new internal job. Mix it up. Your employers will know about your current accomplishments, but it may well be that your previous achievements add to your application more than you might think. You are applying for a new role, after all, so you need to think about all the new requirements.

Look at our comprehensive cover letter guide for more general advice on writing the cover letter – pick some of the functions that are closest to what you do.

The internal position cover letter samples below may offer some ideas.

The header of an internal position cover letter should be practical with a basic design. You do not need to impress your employer with formatting and visual tricks – they know you. You do, however, still need to include your full name, personal (not work) email address and your personal (not work) mobile number. It is important to ensure equality for all job applicants, so any attempt at currying favor should be avoided. You are just another applicant, but an applicant with an insane amount of relevant experience. See the cover letter header on our internal position cover letter example for more ideas.

Goal of the cover letter header: Include your contact details in the cover letter header as well as the resume. Keep work contact details off your internal position cover letter.

There is no chance that you can get this section wrong. Some applicants may not know the identity of the hiring manager and wonder what they should write in the cover letter greeting, but for an internal position it is clear. Always stick with the more formal “Dear” rather than addressing the hiring manager by their first name, though. Your cover letter is still a formal employment document, so it should retain a certain sense of distance and respect. Check out the greeting from our cover letter example below.

Goal of letter greeting: Get the spelling right and use their surname rather than first name. The interview might be informal, but your internal position cover letter should not be.

Dear Ms. Tilling,

The introduction should hit hard at the value that you will bring to your new role. Justify the move with your previous successes, but you will also likely have a host of new responsibilities so show that you possess other skills from previous roles and projects to ensure success. It is good if you can surprise the hiring manager: “Oh, I didn’t know that they had done that?!” Sharing your motivation for the move is an important consideration as starting a new position will not be easy and require significant efforts. See the introduction from our cover letter example below.

Goal of the cover letter introduction: Share why you fit the role, be hyper-specific if possible, and consider any core motivations for the new move.

I would like to apply for an internal position as department manager in Home Galore’s new Long Island location. I have been working at the Powlson store for the past five years (with two as homewares department manager) and would be interested in the new store as it is 50 minutes closer to my home.

The middle part, or body, of an internal position cover letter is where you need to share your most relevant examples. It doesn’t matter if they are from your current employer or a previous role – you simply need to prove that you are the best applicant. It does help to hint that you have insider knowledge and the associated benefits, but do not solely rely on this.

Share some personality with a hiring manager that might not know you so well and make sure that you drop a name or two in terms of people who know you well and can give a good character reference. Minimizing risk is important in recruitment, so if a hiring manager can have a chat about you to someone who knows you well, it will improve your chances. Below you’ll find the middle part of our cover letter sample.

Goal of the cover letter middle part: Show just how seamlessly you would fit in, share some previous experiences that might be unknown and offer a hint of personality.

I would enjoy the opportunity of working on a new store start-up and know a few of the new management team. Peter Harrison has told me to write a letter to signal my interest in the internal move and I also have the approval of my current boss Heather Witt. I have a track record in developing and training employees across all departments and realize that with 75 percent new employees, this would be an essential activity. Having a core of department managers with company experience is critical for success. Taking on an internal position as department manager would also facilitate cooperation across local stores. I know the regional management teams well and would feel comfortable in leveraging diverse expertise from across the company. There are various merchandising challenges that need to be considered in such a big store and as the seasonal category comes under homewares, I have specific ideas of how we might run promotions. My summer seasonal sales were the best out of the entire company last year.

The close of a cover letter would normally be a call to action for an interview, but as an internal position applicant you know that this is guaranteed. It would therefore seem strange to say that you hope to get an interview, but not that you are looking forward to finding out more. The close of a cover letter is also a great chance to drop one more name who is sure to give you a glowing reference. You’ll find the conclusion of our cover letter sample below.

Goal of the conclusion: Close on a positive note and say that you are looking forward to the next steps. Ask your referee before you mention their name in the cover letter.

I would welcome the chance to meet the new management team and I understand that Heather Witt has already composed a letter of recommendation. Sincerely, Taylor Bartley

Mistakes to Avoid in an Internal Position Cover Letter

While the content of your internal position cover letter might make it clear that you are the right person for the role, there are a few mistakes that could crop up to derail your application. They are all quite basic, but don’t relax. Check and double check for accuracy.

• Grammatical and spelling errors: Typos and grammar errors are easily avoided by using an online checker such as Grammarly. Lack of attention to detail is a bad sign in most roles, so don’t rush the application assuming that the job is yours anyway.
• Use company where possible: While you might write other cover letters in a certain tone, adopt the language and tone that you would use in all internal correspondence. You don’t need to “seem” like one of the family, you are one of the family.
• Keep it formal: While most internal email correspondence may verge on the informal side, the application could be viewed by any number of senior management, so keep the register formal. Your language will always be compared to external applicants.

An attractive and well-organized cover letter helps the hiring manager see you as the most promising choice. If you don’t have time to fuss with the formatting, consider using a professionally-designed cover letter template.

Key takeaways

• Apply to an internal position like you would any other role
• Follow the job description carefully – include information from past roles
• Speak the language of your company, but keep it on the formal side
• Drop names of internal people who are happy to put in a good word for you

Check out our other related cover letter examples for even more writing and formatting tips:

• Career change cover letter example
• Volunteer cover letter sample

Free professionally designed templates

Written Samples

15 sample cover letters for internal job posting.

You’ve put in the hard work, proven your value, and are now ready to take the next step in your career within your current company.

Crafting a compelling internal cover letter is key to showcasing why you’re the ideal candidate for that exciting new role.

Sample Cover Letters for Internal Job Posting

In this article, we provide 15 sample cover letters tailored for various scenarios, demonstrating how to highlight your achievements, transferable skills, and passion for growth.

Use these examples as inspiration to create a cover letter that will make you stand out from your internal competition and land that well-deserved promotion or lateral move.

Sample Cover Letter 1

Subject: Application for Marketing Manager Position

Dear [Hiring Manager],

I am thrilled to submit my application for the Marketing Manager position within our company. With five years of experience in our marketing department, I have developed a deep understanding of our brand, target audience, and industry landscape.

During my tenure, I have consistently exceeded performance targets, most notably by spearheading the successful launch of our latest product line, which resulted in a 25% increase in revenue. Additionally, I have demonstrated strong leadership skills by mentoring junior team members and fostering a collaborative work environment.

I am confident that my proven track record, combined with my strategic mindset and passion for innovation, make me an ideal candidate for this role. I am excited about the opportunity to take on greater responsibilities and contribute to the continued growth of our organization.

Thank you for considering my application. I look forward to discussing how I can further contribute to our company’s success in this new capacity.

[Your Name]

Sample Cover Letter 2

Subject: Application for Senior Financial Analyst Position

I am writing to express my strong interest in the Senior Financial Analyst position within our finance department. Having worked as a Financial Analyst at our company for the past three years, I have gained extensive experience in financial modeling, forecasting, and data analysis.

My accomplishments include streamlining our budgeting process, which resulted in a 15% reduction in expenses, and identifying opportunities for cost savings across multiple departments. I have also collaborated closely with cross-functional teams to provide data-driven insights that have informed strategic decision-making.

I am excited about the prospect of taking on more advanced responsibilities and contributing to the financial success of our organization in a senior role. With my in-depth knowledge of our company’s financial landscape and my strong analytical skills, I am well-prepared to excel in this position.

Thank you for your consideration. I would welcome the opportunity to discuss further how my experience and skills align with the requirements of this role.

Best regards,

Sample Cover Letter 3

Subject: Application for Product Manager Position

I am excited to apply for the Product Manager position within our company. As a Senior Software Engineer with eight years of experience, including the last five years at our organization, I have developed a deep understanding of our products, customer needs, and development processes.

During my time here, I have led the development of several successful features and enhancements, contributing to a 30% increase in user engagement and a 20% boost in customer satisfaction. I have also collaborated closely with cross-functional teams, including product management, to ensure the timely delivery of high-quality software solutions.

I am passionate about translating customer needs into innovative product features and am excited about the opportunity to transition into a product management role. With my technical expertise, understanding of our products, and strong problem-solving skills, I am confident in my ability to drive product strategy and deliver value to our customers.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to our company’s continued success in this new role.

Sample Cover Letter 4

Subject: Application for Human Resources Manager Position

I am thrilled to submit my application for the Human Resources Manager position within our company. With seven years of experience in our HR department, including the last three as an HR Generalist, I have developed a strong foundation in all aspects of human resources management.

During my tenure, I have successfully implemented new employee onboarding processes, resulting in a 25% reduction in time-to-productivity for new hires. I have also played a key role in developing and delivering training programs that have enhanced employee skills and engagement.

I am passionate about fostering a positive and inclusive work environment and am excited about the opportunity to take on a leadership role in HR. With my in-depth knowledge of our company culture, HR processes, and employee relations, I am well-prepared to make a significant impact in this position.

Thank you for considering my application. I would welcome the opportunity to discuss further how I can contribute to the success of our HR team and support our company’s growth.

Sample Cover Letter 5

Subject: Application for Sales Director Position

I am excited to apply for the Sales Director position within our organization. With over ten years of experience in sales, including the last six years as a Sales Manager at our company, I have consistently demonstrated my ability to lead high-performing teams and drive revenue growth.

Under my leadership, my team has exceeded sales targets for the past five consecutive years, contributing to a 40% increase in overall revenue. I have also successfully developed and implemented sales strategies that have expanded our customer base and strengthened key client relationships.

I am passionate about coaching and mentoring sales professionals and am excited about the opportunity to take on a more strategic role in directing our sales efforts. With my deep understanding of our products, target markets, and competitive landscape, I am confident in my ability to lead our sales team to even greater success.

Thank you for considering my application. I look forward to discussing how I can contribute to the continued growth and profitability of our organization in this leadership role.

Sample Cover Letter 6

Subject: Application for Operations Manager Position

I am writing to express my strong interest in the Operations Manager position within our company. As a Senior Logistics Coordinator with five years of experience at our organization, I have developed a deep understanding of our supply chain processes and operational procedures.

During my tenure, I have successfully implemented inventory management systems that have reduced waste by 20% and improved order accuracy by 15%. I have also collaborated closely with cross-functional teams to streamline workflows and optimize resource allocation.

I am excited about the opportunity to take on a leadership role in operations and contribute to the continuous improvement of our processes. With my strong problem-solving skills, attention to detail, and ability to manage complex projects, I am well-prepared to excel in this position.

Sample Cover Letter 7

Subject: Application for Senior Business Analyst Position

I am thrilled to submit my application for the Senior Business Analyst position within our organization. With four years of experience as a Business Analyst at our company, I have developed a strong foundation in requirements gathering, process improvement, and data analysis.

During my time here, I have led several successful projects, including the implementation of a new CRM system that resulted in a 30% increase in sales productivity. I have also collaborated closely with stakeholders across various departments to identify opportunities for process optimization and cost savings.

I am passionate about leveraging data and technology to drive business value and am excited about the opportunity to take on more advanced responsibilities as a Senior Business Analyst. With my in-depth knowledge of our business processes, strong analytical skills, and ability to communicate complex ideas effectively, I am confident in my ability to make a significant impact in this role.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the continued success of our organization.

Sample Cover Letter 8

Subject: Application for Training and Development Manager Position

I am excited to apply for the Training and Development Manager position within our company. As a Senior Training Specialist with six years of experience at our organization, I have developed a deep passion for creating engaging and effective learning experiences.

During my tenure, I have designed and delivered numerous training programs that have enhanced employee skills, improved performance, and supported our company’s strategic goals. I have also successfully implemented e-learning initiatives that have increased training accessibility and reduced costs.

I am passionate about fostering a culture of continuous learning and development and am excited about the opportunity to take on a leadership role in this area. With my strong instructional design skills, expertise in adult learning principles, and ability to align training with business objectives, I am well-prepared to excel in this position.

Thank you for considering my application. I would welcome the opportunity to discuss further how I can contribute to the growth and development of our talented workforce.

Sample Cover Letter 9

Subject: Application for Project Manager Position

I am writing to express my strong interest in the Project Manager position within our IT department. As a Senior Software Developer with seven years of experience at our company, I have gained extensive knowledge of our systems, processes, and project lifecycle.

During my tenure, I have successfully led the development and implementation of several complex software projects, consistently delivering high-quality solutions on time and within budget. I have also demonstrated strong leadership skills by mentoring junior developers and fostering a collaborative team environment.

I am excited about the opportunity to transition into a project management role and contribute to the success of our IT initiatives. With my technical expertise, understanding of our business needs, and strong problem-solving skills, I am confident in my ability to effectively manage projects and drive positive outcomes.

Sample Cover Letter 10

Subject: Application for Senior Marketing Specialist Position

I am thrilled to submit my application for the Senior Marketing Specialist position within our company. With four years of experience in our marketing department, I have developed a deep understanding of our brand, target audience, and marketing strategies.

During my time here, I have contributed to the success of numerous marketing campaigns, including the launch of our new website, which resulted in a 40% increase in online traffic and a 20% boost in lead generation. I have also demonstrated strong analytical skills by leveraging data to optimize campaign performance and inform strategic decision-making.

I am passionate about creating compelling content and am excited about the opportunity to take on more advanced responsibilities in developing and executing marketing strategies. With my creative mindset, attention to detail, and ability to collaborate effectively with cross-functional teams, I am well-prepared to excel in this role.

Thank you for considering my application. I look forward to the opportunity to discuss how I can further contribute to the success of our marketing efforts.

Sample Cover Letter 11

Subject: Application for Customer Success Manager Position

I am excited to apply for the Customer Success Manager position within our organization. As a Senior Customer Support Representative with five years of experience at our company, I have developed a deep passion for ensuring customer satisfaction and fostering long-term relationships.

During my tenure, I have consistently achieved high customer satisfaction ratings and have successfully resolved complex customer issues. I have also contributed to the development and implementation of new support processes that have improved response times and increased efficiency.

I am passionate about helping customers achieve their goals and am excited about the opportunity to take on a more strategic role in managing customer relationships. With my strong communication skills, problem-solving abilities, and in-depth knowledge of our products and services, I am confident in my ability to drive customer success and retention.

Thank you for considering my application. I would welcome the opportunity to discuss further how I can contribute to the growth and success of our customer base.

Sample Cover Letter 12

I am writing to express my strong interest in the Senior Financial Analyst position within our finance department. With six years of experience as a Financial Analyst at our company, I have developed a deep understanding of our financial processes, reporting requirements, and business objectives.

During my tenure, I have successfully led the implementation of new financial reporting systems that have improved accuracy and efficiency. I have also collaborated closely with cross-functional teams to provide financial insights and support data-driven decision-making.

I am excited about the opportunity to take on more advanced responsibilities and contribute to the financial success of our organization in a senior role. With my strong analytical skills, attention to detail, and ability to communicate complex financial information effectively, I am well-prepared to excel in this position.

Thank you for your consideration. I look forward to the opportunity to discuss how I can further contribute to the financial stewardship of our company.

Sample Cover Letter 13

Subject: Application for Supply Chain Manager Position

I am thrilled to submit my application for the Supply Chain Manager position within our organization. With eight years of experience in our logistics department, including the last four years as a Senior Logistics Specialist, I have developed a deep understanding of our supply chain operations and industry best practices.

During my time here, I have successfully implemented new inventory management systems that have reduced stockouts by 30% and improved order fulfillment rates by 20%. I have also collaborated closely with suppliers and cross-functional teams to optimize procurement processes and reduce costs.

I am passionate about driving continuous improvement and am excited about the opportunity to take on a leadership role in managing our supply chain operations. With my strong problem-solving skills, expertise in logistics management, and ability to build effective partnerships, I am confident in my ability to streamline processes and enhance supply chain performance.

Thank you for considering my application. I would welcome the opportunity to discuss further how I can contribute to the efficiency and agility of our supply chain.

Sample Cover Letter 14

Subject: Application for Senior UX Designer Position

I am excited to apply for the Senior UX Designer position within our company. As a UX Designer with five years of experience at our organization, I have developed a deep passion for creating intuitive and engaging user experiences.

During my tenure, I have successfully led the design and implementation of several high-profile projects, including the redesign of our mobile app, which resulted in a 25% increase in user engagement and a 15% boost in conversions. I have also collaborated closely with cross-functional teams to ensure the seamless integration of design and development efforts.

I am passionate about leveraging user research and data-driven insights to inform design decisions and am excited about the opportunity to take on more advanced responsibilities in shaping our product’s user experience. With my strong design skills, understanding of user-centered design principles, and ability to communicate effectively with stakeholders, I am well-prepared to excel in this role.

Thank you for considering my application. I look forward to the opportunity to discuss how I can further contribute to the success of our product and deliver exceptional user experiences.

Sample Cover Letter 15

Subject: Application for Content Marketing Manager Position

I am writing to express my strong interest in the Content Marketing Manager position within our marketing department. As a Senior Content Writer with four years of experience at our company, I have developed a deep understanding of our brand voice, content strategy, and target audience.

During my time here, I have created a wide range of engaging content, including blog posts, whitepapers, and email campaigns that have significantly contributed to our lead generation efforts. I have also collaborated closely with cross-functional teams to align content with overall marketing goals and support product launches.

I am passionate about crafting compelling stories and am excited about the opportunity to take on a leadership role in shaping our content marketing strategy. With my strong writing skills, understanding of SEO best practices, and ability to manage complex content calendars, I am confident in my ability to drive engagement and support our marketing objectives.

Thank you for your consideration. I would welcome the opportunity to discuss further how I can contribute to the success of our content marketing initiatives and support the growth of our brand.

Crafting a compelling internal cover letter is essential when seeking a new opportunity within your current company.

By highlighting your achievements, transferable skills, and passion for growth, you can demonstrate your value and set yourself apart from other internal candidates.

Use these 15 sample cover letters as inspiration to create a tailored, persuasive application that showcases your unique strengths and positions you as the ideal candidate for the role you seek.

With a well-crafted cover letter, you’ll be one step closer to securing that exciting new position and advancing your career within your organization.

Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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Cover Letters for a Promotion or Internal Position

What to Include in Your Cover Letter

• Sample Cover Letter for Promotion
• Email Job Promotion Letter

Applying for a Transfer

More about getting promoted.

When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.

What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?

Here's everything you need to know about crafting the perfect cover letter for an internal role, along with sample letters and writing tips.

A job promotion cover letter should clearly explain your interest in the job and delineate  how you are qualified for the position . The letter should also recap your experience and knowledge of your employer’s current mission and needs, as well as the progressive growth you have enjoyed within the company.

Don't presume the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.

Sharing the specific details of your history with the organization will help ensure  your resume gets a closer look  and that your qualifications get noticed.

This is especially true when applying for a position at a large company. Also, be prepared to discuss these  qualifications during job interviews .

See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.

Sample Cover Letter for a Promotion or Internal Position

This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com

June 4, 2024

Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.

Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communication strategies at the departmental level.

I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.

In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure all projects are completed by established milestones.

These are just a few examples of my accomplishments and contributions to our company. I hope you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.

Best regards,

Signature (hard copy letter)

Lewis Applicant

Email Job Promotion Cover Letter

Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:

Subject:  Application for Manager - Shoe Department

Dear Janice,

It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.

I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.

With my experience in varied departments, I feel I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.

I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.

Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212

If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.

When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.

Take the time to ensure you're in a perfect position to make the best impression at work and to  get that promotion you're seeking .

Key Takeaways

Provide details. Remind your employer of your history with their company, contributions to their success, and dedication to their corporate mission and goals.

Be grateful. Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.

Enhance your promotability. From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future. 

My Resume Star

How to write a cover letter for internal position

Cover letter for internal position.

Writing a cover letter for an internal position is slightly different from a traditional cover letter for an external job application, as you already work within the company. Here’s a step-by-step guide on how to write an effective cover letter for an internal position:

Cover letter Format for internal position

Please note that you should customize this template to match your specific situation, the internal position you’re applying for, and your own experiences and qualifications. Be sure to emphasize how your current role has prepared you for the new position and how you can contribute to the company’s continued success.

Sample Cover Letter Templates

Cover letter for promotion

Promotion cover letter examples, seeking a promotion within the same department.

Seeking a Cross-Departmental Promotion

Click Here for Cover letter templates

Seeking an Executive-Level Promotion

Remember to customize these templates to your specific situation, ensuring that you highlight your relevant achievements and qualifications for the promotion you are seeking.

In conclusion, a cover letter for a promotion should be a concise yet compelling document that showcases your accomplishments, qualifications, and enthusiasm for the new role. By addressing the above key points, you can present a strong case for why you are the ideal candidate for the promotion and leave a positive impression on your employer. Remember to customize your letter to your specific situation and the position you are seeking.

Cover Letter Example For an Internal Position

Most advice for job seekers involves landing opportunities outside of your current place of employment. That’s helpful, but what if you’re happy with your current employer? You believe in your organization’s mission, you like your coworkers, and you fit into the company culture. The only issue is that it’s time to advance. It only makes sense to seek out an internal promotion.

This is something that comes with its own unique challenges. But our team prepared some advice. Take a look at our tips on securing a new position with your current employer. Then, review our sample cover letter for an internal position.

How Do You Apply for an Internal Position?

First, you’ll need to learn about the open positions. Typically, you can find all the opportunities listed on a corporate internal portal. Alternatively, you can check with your HR department directly. Then prepare your resume , cover letter, and other requested application materials. Finally, get ready for an interview. Internal interviews are very similar to standard ones.

Now let’s break this down a tad further. Here’s how to find open internal positions with your company:

• Browse the corporate portal or wiki 
• Check open job posts on the company website 
• Approach the HR department directly to discuss your career objectives 
• Network with colleagues and managers from other departments 
• Talk to your boss and ask whether they could propose a vertical growth plan for you 

The best way to get an internal promotion is by talking to other people in your company . First of all, don’t blindside your boss. Have an honest conversation with them about your career aspirations. If you have a good working relationship, they’d be happy to support you and perhaps even introduce you to other managers. 

Next, approach the HR department. Show that you are proactive and enthusiastic. Ask about the current openings and talk about different career paths you may be interested in exploring. Also, leave your resume with them for quick reference. So that they could always count you in when a new opportunity becomes available.

And when that day comes, focus on filing the best cover letter for an internal position. 

Should You Tell Your Boss About an Internal Interview?

Absolutely. Don’t act behind your manager’s back. Some people may consider such behavior “sneaky” and “backstabbing”. Especially, if they will learn about this in a casual conversation with a colleague or HR. That could lead to workplace conflict and subsequent tensions — something you’d better avoid. Hence, schedule a direct, honest conversation with your boss before you apply. 

The only exception from the above is when you are already having issues with your boss. In that case, discuss the matter with HR before you apply for an internal position. Most will know how to gracefully navigate such situations. 

Can My Manager Block Internal Transfer?

Yes, legally your manager can resist a transfer or set forth terms and conditions for moving to a new position (as long as these don’t violate your work contract or general workplace laws). Of course, a more senior manager may override their decision and HR can intervene on your behalf. 

But you’d probably want to avoid taking matters that far. Hence, if you are sensing resistance from your boss, have a direct conversation with them. 

How to Write a Cover Letter for an Internal Position 

Writing a cover letter for an internal position isn’t much different from writing a standard cover letter.

• Craft a short snappy opening, reiterating which position you are after.
• Outline your experience, core competencies, and competitive skills in the body of the cover letter.
• End your cover letter with a call to action — a short statement, prompting the reader to do a specific thing (e.g. schedule an interview).

Don’t assume that the reader already knows you (since you are in the same organization). Your letter may land in front of a manager you are not familiar with. 

Also, you should avoid being overly familiar if you already know your new boss. Doing so can put them in an uncomfortable position as they might be accused of biased decision-making and favoritism. 

Hence, keep your cover letter professional and on-point. Tell what results you achieved in the past and how you can use your skillset to drive even better results in the new role. 

Also, as you gear up for an internal move, do the following. 

Volunteer For Leadership Positions

You don’t need to be promoted to a position with the title of manager or supervisor to be a leader. If you are proactive enough, you will find opportunities to take the lead. Be on the lookout for an instance where you can lead a small project, for example. If an opportunity doesn’t present itself, create one. If necessary, reach out to your current boss, and communicate your desire to take on more challenges.

Take Advantage of Corporate Training Opportunities

Does your company offer free online training, workshops, or offer you the option to take classes on your own time? If so, take advantage of this. In addition to this, seek out cross-training and job shadowing opportunities as well.

This has two benefits that can help you when you are seeking new chances for advancement at work. First, you get the chance to “try out” a certain role and hone your skills before going all in. In addition to this, you also show that you are a proactive go-getter interested in furthering your career.

Get to Know People From Other Departments

Unfortunately, in many offices people tend to congregate in departmental cliques. A person may work for a company for several years and remain largely unknown to folks outside of their team. If you’re interested in moving up through the ranks, that’s a problem. This lack of familiarity can work against you.

As well, it’s difficult to learn about open positions elsewhere in your organization if you remain isolated. Thus, make an effort to widen your work-related social circle.

Communicate With Your Current Boss

Don’t create an awkward situation or commit a workplace faux pas. Before you submit your resume and cover letter for an internal position, have a conversation with your supervisor. Let them know you are interested in making the move as a matter of courtesy. Who knows, they may be willing to give you their recommendations.

Use The Same Courtesies

Think about all the things you would do to make a good impression if you were applying for a job at another company. You’d take some time to learn about the person interviewing you, you’d research the position and what it entailed, you’d show up for the interview on time, and you’d send a thank you after the interview via email.

When you interview for an internal position, you should do the same things. Don’t allow familiarity to supplant your manners.

Avoid Office Politics

If you’re interested in earning an internal promotion, you must consider how even the simplest actions could impact how you are viewed. One of these is your decision to participate in office politics and gossip. To put it succinctly, don’t do that.

The higher you look up the management structure, you will begin to notice certain behaviors and personality traits. The folks who land the promotions, and move into leadership positions are those who get along with everybody. They maintain positive interactions, and they don’t participate in petty office squabbles. By doing so, they rise above office politics and gain the trust of their coworkers.

Applying for an Internal Position Cover Letter Sample in .docx Format

Download example (Word version)

Cover Letter Example For Internal Position – Text Format

My name is Dwight Ninja, and I’m currently the warehouse supervisor. We met briefly last summer at the annual employee’s meeting. Recently, I’ve learned that you have an open position for a junior web designer in your department, and I’m writing this letter to express my interest in that job. I have received clearance from my current team leader, and HR to continue with the application process.

I believe I am uniquely qualified for this position for two reasons. First, I have worked at Acme Chemicals for five years. I am familiar with our internal and external websites. I am also deeply committed to the Acme Chemicals mission, and dedication to community and customer service. Furthermore, I will be receiving my Associate of Science in Web Design in June of this year.

In addition to working at Acme Chemical, I have also spent significant time in the past two years working as a freelance web designer. I have included a link to my portfolio in my resume so that you can review my work.

I’d love to meet over lunch to discuss this position. I truly believe I have the technical know-how, and experience required for this position. I look forward to hearing back from you.

Dwight Ninja

How Much Notice is Required for an Internal Transfer?

Depends on your employment contract terms and arrangements with the current boss and HR. Typically, 2 weeks is an adequate notice for an internal promotion. But the timeline can be shorter or longer, depending on the personal circumstances. 

Final Thoughts

If you are interested in moving up in your company, let someone know. Speak to your supervisor or HR contact. There may be open positions that you have not been made aware of. Also, have a conversation with your boss Let them know you are interested in making the move as a matter of courtesy. Who knows, they may be willing to give you their recommendations.

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