what is the relationship between academic writing and research

Capstone Form and Style

Evidence-based arguments: writing with integrity, writing with integrity: paraphrasing and giving credit.

As we describe in other pages on paraphrasing, successful paraphrasing is the writer’s own explanation or interpretation of another person's ideas or synthesis of other ideas. The goal is to provide a scholarly discussion of other writer’s ideas, provide the original author with credit, and to summarize, synthesize, or expand on the point in an original work.

Ensuring integrity in writing can be a challenge. The standard in American Academic English is to paraphrase and provide a citation to credit the source. This is not the writing expectation in all styles and cultures, so we understand that students sometimes have questions about this. Writing with integrity means the author is writing using his or her own words and being sure to not inadvertently mislead the reader about whether an idea was the writer’s own. Writing with integrity is about rephrasing ideas in the author’s own words and understanding, while also providing credit to the original source.

The example below can be used to understand how to incorporate evidence from previous researchers and authors, providing proper credit to the source. Again, the goal is to write and cite, creating original material and ensuring integrity (avoiding any potential plagiarism concerns).

Example of Uncredited Source

Consider this partial paragraph:

In this example, Organization A is going through a variety of changes in leadership, but this is the norm for organizations in general. Organizations go through change all the time. However, the nature, scope, and intensity of organizational change vary considerably.

Here is the paragraph again, with the second and third sentences bolded and marked in red type:

The red marking is a match from TurnItIn (TII) because those sentences are word-for-word from the original source. TII has matched this text. TII provides an overall percent match in the report. The percentage itself matters less than the user's review of the report. For example, although text may match the 8-word-standard-match-setting, it may not truly be a copy of others' work. Also, TII will match full references; this of course adds to the total matching percentage.

Here is a screenshot of a Google Books search where this text can be found online:

screenshot of google books search with yellow-highlighted search terms and red box around matched sentences

In the screenshot, the words highlighted in yellow are the search phrases, and the red box indicates the sentences that appear in the example paragraph. This text was taken directly out of a book on organizational change. This is problematic because it appears in the example paragraph above to be the writer’s own idea when it is not—it came from this book. This misrepresentation, intentional or not, is an academic integrity issue.

Revising a Paragraph With an Uncredited Source

What if the writer adds a citation.

Note the added parenthetical citation, (Nadler & Tushman, 1994), at the end of the third sentence.

In this example, Organization A is going through a variety of changes in leadership, but these types of changes are the norm for organizations in general. Organizations go through change all the time. However, the nature, scope, and intensity of organizational change vary considerably (Nadler & Tushman, 1994).

This change is incorrect because it is still using the original authors’ words. Though a source is provided, the text should be paraphrased, not word-for-word. This citation does not make the reader aware that the words in the preceding two sentences are the original author’s.

What if the writer adds a citation and quotation marks?

In this revision, the writer has added quotation marks around the words borrowed directly from the original author.

In this example, Organization A is going through a variety of changes in leadership, but these types of changes are the norm for organizations in general. “Organizations go through change all the time. However, the nature, scope, and intensity of organizational change vary considerably” (Nadler & Tushman, 1994, p. 279).

Yes, this would be correct APA formatting to use quotations, if a passage is word-for-word, and provide a citation including the page number. However, at the graduate level of writing and academics, writers should generally avoid quoting and opt for paraphrasing. Writers should avoid quoting other authors because this does not demonstrate scholarship. Walden editors suggest that Walden writers reserve quotations for a few specific instances like definitions, if the author’s original phrasing is the subject of the analysis, or if the idea simply cannot be conveyed accurately by paraphrasing.

So, what is the best course of action?

Paraphrasing the idea from the original source and including a citation is the best course of action.

In this example, Organization A is going through a variety of changes in leadership, but these types of changes are the norm for organizations in general. Although the size of the change and the impact on the organization may fluctuate, organizations are constantly changing (Nadler & Tushman, 1994).

This example includes a paraphrase of the passage that was marked as unoriginal. Here is a reminder of the passage:

Organizations go through change all the time. However, the nature, scope, and intensity of organizational change vary considerably

In the paraphrase above, the same idea is provided and the authors are given credit, but this is done using original writing, not what ends up being plagiarism, and not a quotation (as that does not demonstrate understanding and application).

Writing With Integrity in Doctoral Capstone Studies

For doctoral capstone students, it is also important to adequately cite your sources in your final capstone study. Learn more about writing with integrity in the doctoral capstone specifically on the Form and Style website.

Previous Page: Citing Sources Properly
Next Page: Types of Sources to Cite in the Doctoral Capstone
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Research Guides

Organizing Your Social Sciences Research Paper

Academic Writing Style
Purpose of Guide
Design Flaws to Avoid
Independent and Dependent Variables
Glossary of Research Terms
Reading Research Effectively
Narrowing a Topic Idea
Broadening a Topic Idea
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Evaluating Sources
Primary Sources
Secondary Sources
Tiertiary Sources
Scholarly vs. Popular Publications
Qualitative Methods
Quantitative Methods
Insiderness
Using Non-Textual Elements
Limitations of the Study
Common Grammar Mistakes
Writing Concisely
Avoiding Plagiarism
Footnotes or Endnotes?
Further Readings
Generative AI and Writing
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Bibliography

Academic writing refers to a style of expression that researchers use to define the intellectual boundaries of their disciplines and specific areas of expertise. Characteristics of academic writing include a formal tone, use of the third-person rather than first-person perspective (usually), a clear focus on the research problem under investigation, and precise word choice. Like specialist languages adopted in other professions, such as, law or medicine, academic writing is designed to convey agreed meaning about complex ideas or concepts within a community of scholarly experts and practitioners.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020.

Importance of Good Academic Writing

The accepted form of academic writing in the social sciences can vary considerable depending on the methodological framework and the intended audience. However, most college-level research papers require careful attention to the following stylistic elements:

I. The Big Picture Unlike creative or journalistic writing, the overall structure of academic writing is formal and logical. It must be cohesive and possess a logically organized flow of ideas; this means that the various parts are connected to form a unified whole. There should be narrative links between sentences and paragraphs so that the reader is able to follow your argument. The introduction should include a description of how the rest of the paper is organized and all sources are properly cited throughout the paper.

II. Tone The overall tone refers to the attitude conveyed in a piece of writing. Throughout your paper, it is important that you present the arguments of others fairly and with an appropriate narrative tone. When presenting a position or argument that you disagree with, describe this argument accurately and without loaded or biased language. In academic writing, the author is expected to investigate the research problem from an authoritative point of view. You should, therefore, state the strengths of your arguments confidently, using language that is neutral, not confrontational or dismissive.

III. Diction Diction refers to the choice of words you use. Awareness of the words you use is important because words that have almost the same denotation [dictionary definition] can have very different connotations [implied meanings]. This is particularly true in academic writing because words and terminology can evolve a nuanced meaning that describes a particular idea, concept, or phenomenon derived from the epistemological culture of that discipline [e.g., the concept of rational choice in political science]. Therefore, use concrete words [not general] that convey a specific meaning. If this cannot be done without confusing the reader, then you need to explain what you mean within the context of how that word or phrase is used within a discipline.

IV. Language The investigation of research problems in the social sciences is often complex and multi- dimensional . Therefore, it is important that you use unambiguous language. Well-structured paragraphs and clear topic sentences enable a reader to follow your line of thinking without difficulty. Your language should be concise, formal, and express precisely what you want it to mean. Do not use vague expressions that are not specific or precise enough for the reader to derive exact meaning ["they," "we," "people," "the organization," etc.], abbreviations like 'i.e.' ["in other words"], 'e.g.' ["for example"], or 'a.k.a.' ["also known as"], and the use of unspecific determinate words ["super," "very," "incredible," "huge," etc.].

V. Punctuation Scholars rely on precise words and language to establish the narrative tone of their work and, therefore, punctuation marks are used very deliberately. For example, exclamation points are rarely used to express a heightened tone because it can come across as unsophisticated or over-excited. Dashes should be limited to the insertion of an explanatory comment in a sentence, while hyphens should be limited to connecting prefixes to words [e.g., multi-disciplinary] or when forming compound phrases [e.g., commander-in-chief]. Finally, understand that semi-colons represent a pause that is longer than a comma, but shorter than a period in a sentence. In general, there are four grammatical uses of semi-colons: when a second clause expands or explains the first clause; to describe a sequence of actions or different aspects of the same topic; placed before clauses which begin with "nevertheless", "therefore", "even so," and "for instance”; and, to mark off a series of phrases or clauses which contain commas. If you are not confident about when to use semi-colons [and most of the time, they are not required for proper punctuation], rewrite using shorter sentences or revise the paragraph.

VI. Academic Conventions Among the most important rules and principles of academic engagement of a writing is citing sources in the body of your paper and providing a list of references as either footnotes or endnotes. The academic convention of citing sources facilitates processes of intellectual discovery, critical thinking, and applying a deliberate method of navigating through the scholarly landscape by tracking how cited works are propagated by scholars over time . Aside from citing sources, other academic conventions to follow include the appropriate use of headings and subheadings, properly spelling out acronyms when first used in the text, avoiding slang or colloquial language, avoiding emotive language or unsupported declarative statements, avoiding contractions [e.g., isn't], and using first person and second person pronouns only when necessary.

VII. Evidence-Based Reasoning Assignments often ask you to express your own point of view about the research problem. However, what is valued in academic writing is that statements are based on evidence-based reasoning. This refers to possessing a clear understanding of the pertinent body of knowledge and academic debates that exist within, and often external to, your discipline concerning the topic. You need to support your arguments with evidence from scholarly [i.e., academic or peer-reviewed] sources. It should be an objective stance presented as a logical argument; the quality of the evidence you cite will determine the strength of your argument. The objective is to convince the reader of the validity of your thoughts through a well-documented, coherent, and logically structured piece of writing. This is particularly important when proposing solutions to problems or delineating recommended courses of action.

VIII. Thesis-Driven Academic writing is “thesis-driven,” meaning that the starting point is a particular perspective, idea, or position applied to the chosen topic of investigation, such as, establishing, proving, or disproving solutions to the questions applied to investigating the research problem. Note that a problem statement without the research questions does not qualify as academic writing because simply identifying the research problem does not establish for the reader how you will contribute to solving the problem, what aspects you believe are most critical, or suggest a method for gathering information or data to better understand the problem.

IX. Complexity and Higher-Order Thinking Academic writing addresses complex issues that require higher-order thinking skills applied to understanding the research problem [e.g., critical, reflective, logical, and creative thinking as opposed to, for example, descriptive or prescriptive thinking]. Higher-order thinking skills include cognitive processes that are used to comprehend, solve problems, and express concepts or that describe abstract ideas that cannot be easily acted out, pointed to, or shown with images. Think of your writing this way: One of the most important attributes of a good teacher is the ability to explain complexity in a way that is understandable and relatable to the topic being presented during class. This is also one of the main functions of academic writing--examining and explaining the significance of complex ideas as clearly as possible. As a writer, you must adopt the role of a good teacher by summarizing complex information into a well-organized synthesis of ideas, concepts, and recommendations that contribute to a better understanding of the research problem.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Murray, Rowena and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Roy. Improve Your Writing Skills . Manchester, UK: Clifton Press, 1995; Nygaard, Lynn P. Writing for Scholars: A Practical Guide to Making Sense and Being Heard . Second edition. Los Angeles, CA: Sage Publications, 2015; Silvia, Paul J. How to Write a Lot: A Practical Guide to Productive Academic Writing . Washington, DC: American Psychological Association, 2007; Style, Diction, Tone, and Voice. Writing Center, Wheaton College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012.

Strategies for...

Understanding Academic Writing and Its Jargon

The very definition of research jargon is language specific to a particular community of practitioner-researchers . Therefore, in modern university life, jargon represents the specific language and meaning assigned to words and phrases specific to a discipline or area of study. For example, the idea of being rational may hold the same general meaning in both political science and psychology, but its application to understanding and explaining phenomena within the research domain of a each discipline may have subtle differences based upon how scholars in that discipline apply the concept to the theories and practice of their work.

Given this, it is important that specialist terminology [i.e., jargon] must be used accurately and applied under the appropriate conditions . Subject-specific dictionaries are the best places to confirm the meaning of terms within the context of a specific discipline. These can be found by either searching in the USC Libraries catalog by entering the disciplinary and the word dictionary [e.g., sociology and dictionary] or using a database such as Credo Reference [a curated collection of subject encyclopedias, dictionaries, handbooks, guides from highly regarded publishers] . It is appropriate for you to use specialist language within your field of study, but you should avoid using such language when writing for non-academic or general audiences.

Problems with Opaque Writing

A common criticism of scholars is that they can utilize needlessly complex syntax or overly expansive vocabulary that is impenetrable or not well-defined. When writing, avoid problems associated with opaque writing by keeping in mind the following:

1. Excessive use of specialized terminology . Yes, it is appropriate for you to use specialist language and a formal style of expression in academic writing, but it does not mean using "big words" just for the sake of doing so. Overuse of complex or obscure words or writing complicated sentence constructions gives readers the impression that your paper is more about style than substance; it leads the reader to question if you really know what you are talking about. Focus on creating clear, concise, and elegant prose that minimizes reliance on specialized terminology.

2. Inappropriate use of specialized terminology . Because you are dealing with concepts, research, and data within your discipline, you need to use the technical language appropriate to that area of study. However, nothing will undermine the validity of your study quicker than the inappropriate application of a term or concept. Avoid using terms whose meaning you are unsure of--do not just guess or assume! Consult the meaning of terms in specialized, discipline-specific dictionaries by searching the USC Libraries catalog or the Credo Reference database [see above].

Additional Problems to Avoid

In addition to understanding the use of specialized language, there are other aspects of academic writing in the social sciences that you should be aware of. These problems include:

Personal nouns . Excessive use of personal nouns [e.g., I, me, you, us] may lead the reader to believe the study was overly subjective. These words can be interpreted as being used only to avoid presenting empirical evidence about the research problem. Limit the use of personal nouns to descriptions of things you actually did [e.g., "I interviewed ten teachers about classroom management techniques..."]. Note that personal nouns are generally found in the discussion section of a paper because this is where you as the author/researcher interpret and describe your work.
Directives . Avoid directives that demand the reader to "do this" or "do that." Directives should be framed as evidence-based recommendations or goals leading to specific outcomes. Note that an exception to this can be found in various forms of action research that involve evidence-based advocacy for social justice or transformative change. Within this area of the social sciences, authors may offer directives for action in a declarative tone of urgency.
Informal, conversational tone using slang and idioms . Academic writing relies on excellent grammar and precise word structure. Your narrative should not include regional dialects or slang terms because they can be open to interpretation. Your writing should be direct and concise using standard English.
Wordiness. Focus on being concise, straightforward, and developing a narrative that does not have confusing language . By doing so, you help eliminate the possibility of the reader misinterpreting the design and purpose of your study.
Vague expressions (e.g., "they," "we," "people," "the company," "that area," etc.). Being concise in your writing also includes avoiding vague references to persons, places, or things. While proofreading your paper, be sure to look for and edit any vague or imprecise statements that lack context or specificity.
Numbered lists and bulleted items . The use of bulleted items or lists should be used only if the narrative dictates a need for clarity. For example, it is fine to state, "The four main problems with hedge funds are:" and then list them as 1, 2, 3, 4. However, in academic writing, this must then be followed by detailed explanation and analysis of each item. Given this, the question you should ask yourself while proofreading is: why begin with a list in the first place rather than just starting with systematic analysis of each item arranged in separate paragraphs? Also, be careful using numbers because they can imply a ranked order of priority or importance. If none exists, use bullets and avoid checkmarks or other symbols.
Descriptive writing . Describing a research problem is an important means of contextualizing a study. In fact, some description or background information may be needed because you can not assume the reader knows the key aspects of the topic. However, the content of your paper should focus on methodology, the analysis and interpretation of findings, and their implications as they apply to the research problem rather than background information and descriptions of tangential issues.
Personal experience. Drawing upon personal experience [e.g., traveling abroad; caring for someone with Alzheimer's disease] can be an effective way of introducing the research problem or engaging your readers in understanding its significance. Use personal experience only as an example, though, because academic writing relies on evidence-based research. To do otherwise is simply story-telling.

NOTE: Rules concerning excellent grammar and precise word structure do not apply when quoting someone. A quote should be inserted in the text of your paper exactly as it was stated. If the quote is especially vague or hard to understand, consider paraphrasing it or using a different quote to convey the same meaning. Consider inserting the term "sic" in brackets after the quoted text to indicate that the quotation has been transcribed exactly as found in the original source, but the source had grammar, spelling, or other errors. The adverb sic informs the reader that the errors are not yours.

Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; College Writing. The Writing Center. University of North Carolina; Murray, Rowena and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Eileen S. “Action Research.” In Oxford Research Encyclopedia of Education . Edited by George W. Noblit and Joseph R. Neikirk. (New York: Oxford University Press, 2020); Oppenheimer, Daniel M. "Consequences of Erudite Vernacular Utilized Irrespective of Necessity: Problems with Using Long Words Needlessly." Applied Cognitive Psychology 20 (2006): 139-156; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020; Pernawan, Ari. Common Flaws in Students' Research Proposals. English Education Department. Yogyakarta State University; Style. College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Structure and Writing Style

I. Improving Academic Writing

To improve your academic writing skills, you should focus your efforts on three key areas: 1. Clear Writing . The act of thinking about precedes the process of writing about. Good writers spend sufficient time distilling information and reviewing major points from the literature they have reviewed before creating their work. Writing detailed outlines can help you clearly organize your thoughts. Effective academic writing begins with solid planning, so manage your time carefully. 2. Excellent Grammar . Needless to say, English grammar can be difficult and complex; even the best scholars take many years before they have a command of the major points of good grammar. Take the time to learn the major and minor points of good grammar. Spend time practicing writing and seek detailed feedback from professors. Take advantage of the Writing Center on campus if you need help. Proper punctuation and good proofreading skills can significantly improve academic writing [see sub-tab for proofreading you paper ].

Refer to these three basic resources to help your grammar and writing skills:

A good writing reference book, such as, Strunk and White’s book, The Elements of Style or the St. Martin's Handbook ;
A college-level dictionary, such as, Merriam-Webster's Collegiate Dictionary ;
The latest edition of Roget's Thesaurus in Dictionary Form .

3. Consistent Stylistic Approach . Whether your professor expresses a preference to use MLA, APA or the Chicago Manual of Style or not, choose one style manual and stick to it. Each of these style manuals provide rules on how to write out numbers, references, citations, footnotes, and lists. Consistent adherence to a style of writing helps with the narrative flow of your paper and improves its readability. Note that some disciplines require a particular style [e.g., education uses APA] so as you write more papers within your major, your familiarity with it will improve.

II. Evaluating Quality of Writing

A useful approach for evaluating the quality of your academic writing is to consider the following issues from the perspective of the reader. While proofreading your final draft, critically assess the following elements in your writing.

It is shaped around one clear research problem, and it explains what that problem is from the outset.
Your paper tells the reader why the problem is important and why people should know about it.
You have accurately and thoroughly informed the reader what has already been published about this problem or others related to it and noted important gaps in the research.
You have provided evidence to support your argument that the reader finds convincing.
The paper includes a description of how and why particular evidence was collected and analyzed, and why specific theoretical arguments or concepts were used.
The paper is made up of paragraphs, each containing only one controlling idea.
You indicate how each section of the paper addresses the research problem.
You have considered counter-arguments or counter-examples where they are relevant.
Arguments, evidence, and their significance have been presented in the conclusion.
Limitations of your research have been explained as evidence of the potential need for further study.
The narrative flows in a clear, accurate, and well-organized way.

Boscoloa, Pietro, Barbara Arféb, and Mara Quarisaa. “Improving the Quality of Students' Academic Writing: An Intervention Study.” Studies in Higher Education 32 (August 2007): 419-438; Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; Candlin, Christopher. Academic Writing Step-By-Step: A Research-based Approach . Bristol, CT: Equinox Publishing Ltd., 2016; College Writing. The Writing Center. University of North Carolina; Style . College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Writing Tip

Considering the Passive Voice in Academic Writing

In the English language, we are able to construct sentences in the following way: 1. "The policies of Congress caused the economic crisis." 2. "The economic crisis was caused by the policies of Congress."

The decision about which sentence to use is governed by whether you want to focus on “Congress” and what they did, or on “the economic crisis” and what caused it. This choice in focus is achieved with the use of either the active or the passive voice. When you want your readers to focus on the "doer" of an action, you can make the "doer"' the subject of the sentence and use the active form of the verb. When you want readers to focus on the person, place, or thing affected by the action, or the action itself, you can make the effect or the action the subject of the sentence by using the passive form of the verb.

Often in academic writing, scholars don't want to focus on who is doing an action, but on who is receiving or experiencing the consequences of that action. The passive voice is useful in academic writing because it allows writers to highlight the most important participants or events within sentences by placing them at the beginning of the sentence.

Use the passive voice when:

You want to focus on the person, place, or thing affected by the action, or the action itself;
It is not important who or what did the action;
You want to be impersonal or more formal.

Form the passive voice by:

Turning the object of the active sentence into the subject of the passive sentence.
Changing the verb to a passive form by adding the appropriate form of the verb "to be" and the past participle of the main verb.

NOTE: Consult with your professor about using the passive voice before submitting your research paper. Some strongly discourage its use!

Active and Passive Voice. The Writing Lab and The OWL. Purdue University; Diefenbach, Paul. Future of Digital Media Syllabus. Drexel University; Passive Voice. The Writing Center. University of North Carolina.

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ENGL002: English Composition II

Research writing in the academic disciplines, introduction.

Regardless of the academic discipline in which you conduct research and write, the heart of the research and writing processes has the same principles. These principles are critical reading and writing, active and creative interpretation of research sources and data, and writing rhetorically. At the same time, as a college writer, you probably know that research and writing assignments differ from one academic discipline to another. For example, different academic disciplines require researchers to use different research methods and techniques. Writers in different disciplines are also often required to discuss the results of their research differently. Finally, as you probably know, the finished texts look different in different disciplines. They often use a different format and organizational structures, and use different citation and documentation systems to acknowledge research sources.

All these differences are rhetorical in nature. Researchers and writers in different academic disciplines do what they do because they have a certain rhetorical purpose to fulfill and a certain audience to reach. In order to make their research understood and to enable others in their intellectual community to follow their ideas and theories, academic writers conform to the expectations of their readers. They follow the research methods and procedures as well as the conventions of presenting that research established by their academic community.

As a college student, you have probably noticed that your professors in different classes will give you different assignments and expect different things from you as a researcher and a writer. Researching this chapter, I looked for the types of writing and research assignments that professors of different academic disciplines assign to students at the university where I work, by browsing websites of its different departments. As I expected, there was a considerable variety of purposes, audience, and research methods. I saw assignments ranging from annual accounting reports assigned in a business class, to studies of various countries' political systems in a political science course, to a web search for information on cystic fibrosis in a cell biology class. All these assignments had different parameters and expected writers to do different things because they reflected the peculiarities of research and writing in the disciplines in which they were assigned.

This variety of assignments, methods, and approaches is universal. A study by Daniel Melzer examined the kinds of research and writing assignments students in various colleges and universities across the nation receive in different disciplines. Melzer's shows that students in various academic disciplines are asked to conduct research for a variety of purposes, which ranged from informing and persuading to exploration and self-expression (91). Also, according to Melzer's study, students in different disciplines researched and wrote for a variety of audiences that included not only the instructor of their class but also their classmates and for wider audiences outside of their classes (95).

Despite this variety of goals, methods, and approaches, there are several key principles of source-based writing which span different academic disciplines and professions. These principles are:

The purpose of academic writing is to generate and communicate new knowledge and new ideas.
Academic writers write "from sources". This means that new ideas, conclusions, and theories are created on the basis of existing ideas and existing research
Academic writers examine their sources carefully for their credibility and appropriateness for the writer's goals and objectives.
Academic writers carefully acknowledge all their research sources using source citation and documentation systems accepted in their disciplines.

So, while one chapter or even a whole book cannot cover all the nuances and conventions of research and writing in every academic discipline. My purpose in this chapter is different. I would like to explore, together with you, the fundamental rhetorical and other principles and approaches that govern research writing across all academic disciplines. This chapter also offers activities and projects which, I hope, will make you more aware of the peculiar aspects of researching and writing in different academic disciplines. My ultimate goal in this chapter is to enable my readers to become active and critical investigators of the disciplinary differences in research and writing. Such an active approach will enable you to find out what I cannot cover here by reading outside of this book, by talking to your professors, and by practicing research and writing across disciplines.

Intellectual and Discourse Communities

My contention throughout this book has been that, in order to become better researchers and writers, we need to know not only the "how's" of these two activities but also the "why's". In other words, it is not sufficient to acquire practical skills of research and writing. It is also necessary to understand why you do what you do as you research and what results you can expect to achieve as a results of your research. And this is where rhetorical theory comes in.

Writing and reading are interactive, social processes. Ideas presented in written texts are born as a result of a long and intense dialog between authors and others interested in the same topic or issue. Gone is the image of the medieval scholar and thinker sitting alone in his turret, surrounded by his books and scientific instruments as the primary maker and advancer of knowledge. Instead, the knowledge-making process in modern society is a collaborative, effort to which many parties contribute. Knowledge is not a product of individual thinking, but of collective work, and many people contribute to its creation.

Academic and professional readers and writers function within groups known as discourse communities. The word "discourse" means the language that a group uses to talk what interests its members. For example, as a student, you belong to the community of your academic discipline. Together with other members of your academic discipline's intellectual community, you read the same literature, discuss and write about the same subjects, and are interested in solving the same problems. The language or discourse used by you and your fellow-intellectuals in professional conversations (both oral and written) is discipline-specific. This explains, among other things, why the texts you read and write in different academic disciplines are often radically different from one another and even why they are often evaluated differently.

Writing Activity: Analyzing Intellectual and Discourse Communities

List all intellectual and discourse communities to which you belong. Examples of such communities are your academic major, any clubs or other academic or non-academic groups you belong to, your sorority or fraternity, and so on. Do not limit yourself to the groups with which you interact while in school. If you are a member of any virtual communities on the Internet, such as discussion groups, etc., include them in this list as well.

Once you have listed all the intellectual and discourse communities to which you belong, consider the following questions:

What topics of discussion, issues, problems, or concerns keep these communities together? And what constitutes new knowledge for your group? Is it created experimentally, through discussion, or through a combination of these two and other methods?
How would you characterize the kinds of language each of these communities uses? Is it formal, informal, complex, simple, and so on? How are the community's reasons for existence you listed in the first question reflected in their language?
When you entered the community, did you have to change your discourse, both oral and written, in any way, to be accepted and to participate in the discussions of the community? This might be a good time to consider all the linguistic adjustments you had to make becoming a college student or entering your academic major.
Think of several classes you are currently taking. How do the discourses used in them differ from one another? Think about topics discussed, ways of making knowledge accepted in them, the degree of formality of the language used, and so on.
Does your community or group produce any written documents? These may include books, professional journals, newsletters, and other documents. Don't forget the papers that you write as a student in your classes. Those papers are also examples of your intellectual community's discourse.
What is the purpose of those documents, their intended audience, and the language that they use? How different are these documents from one community to the next? Compare, for example, a paper you wrote for your psychology class and one for a literature class.
How often does a community you belong to come into contact with other intellectual and discourse groups? What kinds of conversations take place? How are conflicts and disagreements negotiated and resolved? How does each group adjust its discourse to hear the other side and be heard by it?

After completing this activity, you will begin to see knowledge-making as a social process. I also hope that you will begin to notice the differences that exist in ways that different groups of people use language, reading, and writing. As persuasive and rhetorical mechanisms, reading and writing are supposed to reach between people and groups.

The term community does not necessarily mean that all members of these intellectual and discourse groups agree on everything. Nor does it mean that they have to be geographically close to one another to form such a community. Quite the opposite is often true. Debates and discussions among scientists and other academics who see things differently allow knowledge to advance. These debates in discussions are taking place in professional books, journals, and other publications, as well as at professional meetings.

Writing Activity: Rhetorical Analysis of Academic Texts

In consultation with your instructor, select two or three leading journals or other professional publications in your academic major or any other academic discipline in which you are interested. Next, conduct a rhetorical analysis of the writing which appears in them. Consider the following questions:

What is the purpose of the articles and other materials that appear in the journals? Talk about this purpose as a whole; then select one or two articles and discuss their purpose in detail. Be sure to give concrete examples and details.
Who is the intended audience of these publications? What specific elements in the writing which appears there can help us decide?
Consider the structure and format of the writings in the journals. How do they connect with the purpose of the writing and the intended audience? For instance, what kinds of evidence or citation systems do their authors' use?
Discuss your results with your classmates and your instructor, or prepare a formal paper reporting and analyzing the results of your research.

The Making of Knowledge in Academic Disciplines

According to Kuhn, the change in human knowledge about any subject takes place in the following steps. At first, an academic discipline or any other intellectual community works within the confines of an accepted theory or theories. The members of the community use it systematically and methodically. Kuhn calls this theory or theories the accepted paradigm, or standard of the discipline. Once the majority of an intellectual community accepts a new paradigm, the community's members work on expanding this paradigm, but not on changing it. While working within an established paradigm, all members of an intellectual community have the same assumptions about what they study and discuss, use the same research methods and approaches, and use the same methods to present and compare the results of their investigation. Such uniformity allows them to share their work with one another easily. More importantly, though, staying within an accepted paradigm allows researchers to create a certain version of reality that is based on the paradigm that is being used and which is accepted by all members of the community. For example, if a group of scientists studies something using a common theory and common research methods, the results that such investigation yields are accepted by this group as a kind of truth or fact that had been experimentally verified.

Changes in scientific paradigms happen, according to Kuhn, when scientists begin to observe unusual phenomena or unexpected results in their research. Kuhn calls such phenomena anomalies. When anomalies happen, the current paradigm or system of research and thinking that a community employs fails to explain them. Eventually, these anomalies become so great that they are impossible to ignore. Then, a shift in paradigm becomes necessary. Gradually, then, existing paradigms are re-examined and revised, and new ones are established. When this happens, old knowledge gets discarded and substituted by new knowledge. In other words, an older version of reality is replaced by a newer version.

To illustrate his theory, Kuhn uses the paradigm shift started by the astronomer Copernicus and his theory that the Earth revolves around the Sun. I have also used this example in the chapter of this book dedicated to rhetoric to show that even scientific truths that seem constant and unshakable are subject to revision and change. To an untrained eye, it may seem that all scientists and other researchers do is explain and describe reality which is unchangeable and stable. However, when an intellectual community is working within the confines of the current paradigm, such as a scientific theory or a set of research methods, their interpretations of this reality are limited by the capabilities and limitations of that paradigm. In other words, the results of their research are only as good as the system they use to obtain those results. Once the paradigm used for researching and discussing the subjects of investigation changes, the results of that investigation may change, too. This, in turn, will result in a different interpretation of reality.

Application of the Concept of Discourse Communities to Research Writing

Kuhn's theory of knowledge-making is useful for us as researchers and writers because it highlights the instability and changeability of the terms "fact" and "opinion". As I have mentioned throughout this book, the popular perception of these two terms is that they are complete opposites. According to this view, facts can be verified by empirical, or experimental methods, while opinions are usually purely personal and cannot be verified or proven since they vary from one person to another. Facts are also objective while opinions are subjective. This ways of thinking about facts and opinions is especially popular among beginning writers and researchers. When I discuss with my students their assumptions about research writing, I often hear that research papers are supposed to be completely objective because they are based on facts, and that creative writing is subjective because it is based on opinion. Moreover, such writers say, it is impossible to argue with facts, but it is almost equally impossible to argue with opinions since every person is entitled to one and since we can't really tell anyone that their opinions are wrong.

In college writing, such a theory of fact and opinion has very tangible consequences. It often results in writing in which the author is either too afraid to commit to a theory or points of view because he or she is afraid of being labeled subjective or biased. Consequently, such writers create little more than summaries of available sources. Other inexperienced writers may take the opposite route, writing exclusively or almost exclusively from their current understanding of their topics, or from their current opinions. Since "everyone is entitled to their own opinion", they reason, no one can question what they have written even if that writing is completely unpersuasive. In either case, such writing fails to fulfill the main purpose of research, which is to learn.

What later becomes an accepted theory in an academic discipline begins as someone's opinion. Enough people have to be persuaded by a theory in order for it to approach the status of accepted knowledge. All theories are subject to revision and change, and who is to say some time down the road, a better research paradigm will not be invented that would overturn what we now consider a solid fact. Thus, research and the making of knowledge are not only social processes but also rhetorical ones. Change in human understanding of difficult problems and issues takes place over time. By researching those problems and issues and by discussing what they find with others, writers advance their community's understanding and knowledge.

Writing Activity: Investigating Histories of Academic Discussions.

In this activity, you are invited to examine the history and development of an issue, problem, or question in your major or other academic disciplines that interest you. In other words, you will be a historian of an academic discipline whose job will be to trace the development of a topic, question, or issue important to one academic community. How far you will take this project will depend on the time you have, the structure of your class, and the advice of your instructor. For example, you may be limited to conducting a simple series of searches and preparing an oral presentation for your classmates. Or, you may decide to make a full-length writing project out of this assignment, at the end creating an I-search paper or some other written document presenting and discussing the results of your research.

In either case, try to follow the following steps during this project. Depending on the instructions from your teacher, you may work by yourself or with others.

In order to select an important issue or question that is actively discussed in your academic or professional community, first look through the textbooks in your major or any other academic discipline you are interested in. Next, conduct a library search for journals in the field and briefly looks over what topics, issues, or questions they are concerned with. Conduct a web search for reliable sites where these professional discussions are taking place. If you are taking a class or classes in the discipline you are studying, discuss this assignment and the emerging topic of your investigation with your professor. Try to find out how this topic is explained to the general public in popular magazines and newspapers. Remembers that your goal in this project not to learn and report on the current state of this discussion (although such reporting may be a part of your project), but to investigate its historical development as an issue or a problem in the academic discipline of your interest.

Develop a general understanding of the current state of the issue or topic you are interested in. Be sure to include the following elements:

What is the topic of discussion?
What evidence of the topic's importance for your academic discipline have you found?
What is being said about the issue and by whom?
Are there opposing sides in the discussion and on what ground do they oppose each other?
What arguments do all the sides in the discussion use?

Conduct research into the origin and the history of your topic. The time range of your investigation will depend on the topic you choose. Some academic discussions go back centuries while others may have started only several years ago. Your research sources may include older textbooks, academic journals and conference procedures from years past, ever articles about your subject written for popular magazines and newspapers and designed to reach non-specialized audience. As a historian, you will need to cover the following areas:

The first time the topic or issue gets significant attention from the professional community. Keep in mind that your job is not necessarily to pinpoint the exact date when the first publication on the topic appeared or the first discussion about it took place, although finding that out certainly will not hurt. Rather, try to find out the general time period when the discussion originated or the topic was attracting attention from academic professionals.
What events in the academic world and society as a whole may have triggered the discussion of this topic? Since the academic world is a part of society as a whole, academic interests and discussions are usually somehow connected with what society as a whole is interested in and concerned about.
Name a few key figures and events that contributed to the prominence of the topic or issue you are investigating.
Identify times of paradigm shift for your subject. What event, both in the academic discipline and in society at large, may have caused significant shifts in people's thinking about the issue?
Try to predict the future development of the discussion. Will it remain an important issue in your discipline or will the discussion end? Why or why not? What factors, events, and people, both in the academic worlds and in society as a whole may contribute to this. How do you suppose the discussion of the topic will evolve in the future? For example, will the questions and issues at stake be revised and redefined?
Chances are that during your research, your saw some significant developments and shifts in the ways in which your academic discipline has understood and talked about the issues and topic that interest its members.

To illustrate the process of historical investigation of an academic subject, let us look at the hot issue of cloning. What began as a scientific debate years ago has transcended the boundaries of the academic world and is not interesting to various people from various walks of life, and for various reasons. The issue of cloning is debated not only from the scientific but also from the ethical and legal points of view, to name just a few.

Cloning: Current Perspectives and Discussions

Since I am not a scientist, my interest in the subject of cloning is triggered by an article on stem cell research that I read recently in the popular magazine Scientific American. I know that stem cell research is a controversial subject, related to the subject of human cloning. My interest in stem cell research was further provoked by the impassioned speech made by Ron Regan, the son of the late President Ronald Regan, at the Democratic Party's National Convention in the summer of 2004. Regan was trying to make a case for more stem cell research by arguing that it could have helped his father who had died of Alzheimer's disease.

I conducted a quick search of my university library using the keywords "human cloning". The search turned up eighty-seven book titles that told me that the topic is fairly important for the academic community as well as for the general public. I noticed that the most recent book on cloning in my library's collection was published this year while the oldest one appeared in 1978. There seemed to be an explosion of interest in the topic beginning in the 1990s with the majority of the titles appearing between then and 2004.

Next, I decided to search two online databases, which are also accessible from my university library's website. I was interested in both scientific and legal aspects of cloning, so I searched the health science database PubMed (my search turns up 2549 results). Next, I search the database LexisNexis Congressional that gave me access to legislative documents related to human cloning. This search left me with over a hundred documents. I was able to find many more articles on human cloning in popular magazines and newspapers. By reading across these publications, I would probably be able to get a decent idea about the current state of the debate on cloning.

Cloning: A Historical Investigation

Dolly the sheep was cloned in 1996 by British scientists and died in 2003. According to the website Science Museum ( www.sciencemuseum.org.uk ), "Dolly the sheep became a scientific sensation when her birth was announced in 1997. Her relatively early death in February 2003 fuels the debate about the ethics of cloning research and the long-term health of clones".

I am tempted to start my search with Dolly because it was her birth that brought the issue of cloning to broad public attention. But then I recall the homunculus – a "test-tube" human being that medieval alchemists often claimed to have created. It appears that my search into the history of cloning debate will have to go back much further than 1996 when Dolly was cloned.

Cloning: Signs of Paradigm Shifts

Living in the 21st century, I am skeptical of alchemists' claims about creating a homunculus out of a bad of bones, skin, and hair. Their stories may have been believable in the middle-ages, though, and may have represented the current paradigm of thinking about the possibility of creating living organisms is a lab. So, I turned to Dolly in an attempt to investigate what the paradigm of thinking about cloning was in the second half of the 1990s and how the scientific community and the general public received the news of Dolly's birth. Therefore, I went back to my university library's web page and searched the databases for articles on Dolly and cloning published within two years of Dolly's birth in 1996.

After looking through several publications, both from scientific and popular periodicals, I sense the excitement, surprise, skepticism, and a little concern about the future implications of our ability to close living creatures. Writing for The Sunday Times, in 1998, Steve Connor says that Dolly would undergo tests to prove that she is, indeed, the clone of her mother. In his article, Connor uses such words as "reportedly" which indicates skepticism (The Sunday Times, Feb 8, 1998, p. 9).

In a New Scientist article published in January 1998, Philip Cohen writes that in the future scientists are likely to establish human cloning techniques. Cohen is worried that human cloning would create numerous scientific, ethical, and legal problems. (New Scientist, Jan 17, 1998, v157 n2117 p. 4(2))

Let's now fast-forward to 2003 and 2004. Surprisingly, at the top of the page of search results are the news that the British biotech company whose employees cloned Dolly. Does this mean that cloning is dead, though? Far from it! My research shows debates about the legal and ethical aspects of cloning. The ability of scientists to clone living organisms is not in doubt anymore. By now, political and ideological groups have added their agendas and their voices to the cloning and stem cell research debate, and the US Congress has enacted legislation regulating stem cell research in the US. The current paradigm of discussions of human cloning and the related subject of stem cell research is not only scientific but also political, ethical, legal, and ideological in nature.

The historical study project as well as my illustration of how such an investigation could be completed should illustrate two things. Firstly, if you believe that something about human cloning or any other topic worth investigating is an undisputable fact, chances are that some years ago in was "only" someone's opinion, or, in Kuhn's words, an "anomaly" which the current system of beliefs and the available research methods could not explain. Secondly, academic and social attitudes towards any subject of discussion and debate are formed and changed gradually over time. Both internal, discipline-specific factors, and external, social ones, contribute to this change. Such internal factors include the availability of new, more accurate research techniques or equipment. The external factors include, but are not limited to, the general cultural and political climate in the country and in the world. Academic research and academic discussions are, therefore, rhetorical phenomena that are tightly connected not only to the state of an academic discipline at any given time, but also to the state of society as a whole and to the interests, beliefs, and convictions of its members.

Research Activity: Interviewing Academic Professionals

In order to learn more about the conventions of academic discourse, interview a professor at your college. You may wish to talk to one of the teachers whose classes you are currently taking. Or, you may choose to interview a teacher whom you do not yet know personally, but who teaches a course that interests you or who works in an academic major that you are considering. In either case, the purpose of your interview will be to learn about the conventions of research and writing in your interlocutor's academic discipline. You can design your own interview questions. To learn about designing interviews, read the appropriate section in Chapter 7 of this book. To get you started, here are three suggestions:

Ask to describe, in general, the kinds of research and writing that professionals in that academic field conduct. Focus on research goals, methods, and ways in which research results are discussed in the field's literature.
Discuss how a specific text from the academic discipline, such as a book or a journal article reflects the principles and approaches covered in the first question.
Ask for insights on learning the discourse of the discipline.

Establishing Authority in Academic Writing by Taking Control of Your Research Sources

Good writing is authoritative. It shows that the author is in control and that he or she is leading the readers along the argument by skillfully using research sources, interpreting them actively and creatively, and placing the necessary signposts to help the readers anticipate where the discussion will go next. Authoritative writing has its writing and its writer's voice present at all times. Readers of such writing do not have to guess which parts of the paper they are reading come from an external source and which come from the author him or herself.

We come to academic writing as apprentices not only in the art of composing but also in the academic discipline which are studying. We face two challenges at the same time. On the one hand, we try to learn to become better writers. On the other, we study the content of our chosen academic disciplines that will become the content of our academic writing itself. Anyone entering college, either as an undergraduate or a graduate student, has to navigate the numerous discourse conventions of their academic discipline. We often have too little time for such navigation as reading, writing, and research assignments are handed to us soon after our college careers begin. In these circumstances, we may feel insecure and unsure of our previous knowledge, research, and writing expertise.

In the words of writing teacher and writer David Bartholomae, every beginning academic writer has to "invent the university". What Bartholomae means by this is, when becoming a member of an academic community, such as a college or a university, each student has to understand what functioning in that community will mean personally for him or her and what conventions of academic reading, writing, and learning he or she will be expected to fulfill and follow. Thus, for every beginning academic writer, the process of learning its conventions is akin to inventing his or her own idea of what university intellectual life is like and how to join the university community.

Beginning research and academic writers let their sources control their writing too often. I think that the cause of this is the old idea, inherent in the traditional research paper assignment, that researched writing is supposed to be a compilation of external sources first and a means for the writer to create and advance new knowledge second, if at all. As a result, passages, and sometimes whole papers are written in this way lack the writer's presence and, as a consequence, they lack authority because all they do is re-tell the information presented in sources. Consider, for example, the following passage from a researched argument in favor of curbing video game violence. In the paper, the author is trying to make a case that a connection exists between violence on the video game screen and in real life. The passage below summarizes some of the literature:

The link between violence in video games and violence in real life has been shown many times (Abrams 54). Studies show that children who play violent video games for more than two hours each day are more likely to engage in violent behavior than their counterparts who do not (Smith 3). Axelson states that some video game manufacturers have recognized the problems by reducing the violence in some of their titles and by rating their games for different age groups (157). The government has instituted a rating system for videogames similar to the one used by the movie industry in an effort to protect your children from violence on the screen (Johnson 73). Alberts and Cohen say that we will have to wait and see whether this rating system will prove to be effective in curbing violence (258).

This passage lacks authority because every sentence in it is taken from an external source. Where is the writer in this paragraph? Where are the writer's voice and interpretations of the research data? What new insights about the possible connection between video games and real-life violence do we get from this author? Is there anything in this passage that we could not have learned by reading the sources mentioned in this paper? This writer has let external sources control the writing by composing an entire paragraph (and the rest of the paper is written in the same way) out of external source segments and nowhere in this passage do we see the author's own voice, persona, or authority.

So, how can the problem of writing without authority and without a voice be solved? There are several ways, and the checklist below provides you with some suggestions.

Always remember to use research for a rhetorical purpose – to create new knowledge and convey it to your readers. Except in rare cases, writers are not compilers of existing information. Resist the urge to limit your research to simply summarizing and quoting external sources. Therefore, your ultimate purpose is to create and express your own theories and opinions about your topic
Talk to academics or professionals to find out what constitutes authoritative writing in their field. It could be the presence of a strong voice, or the use f particular research methods and techniques, or a certain way to present the results of your research. Later on in the chapter, you are offered an interview project designed to help you do that.
Create annotated bibliographies to make sense of your research and make the ideas and theories you read about, your own. Try the annotated bibliography activity later on in the chapter.
Use only reliable sources. For advice on locating such sources, see Chapter 11 of this book.

Integrating Sources into Your Own Writing

One of the most difficult tasks facing students of research writing is learning how to seamlessly integrate the information they find in the research sources into their own writing. In order to create a rhetorically effective researched text, a writer needs to work out a way of combining the research data, the voices and theories of research sources' authors on the one hand and his or her ideas, voice, and tone on the other. The following techniques of integrating source material into your own writing are, of course, relevant not only for academic research. However, it is when faced with academic research papers that many beginning researchers face problems with the integration of sources. Therefore, I am placing the discussion of these methods into the chapter of the book dedicated to academic research.

Typically, researching writers use the following methods of integrating information from research sources into their writing:

Direct quoting

Quoting from a source directly allows you to convey not only the information contained in the research source, but also the voice, tone, and "feel" of the original text. By reading direct quotes, your readers gain first-hand access to the language and the spirit of the original source.

How Much to Quote

Students often ask me how much of their sources they should quote directly in their papers. While there is no hard and fast rule about it, I usually reply that they should quote only when they feel it necessary to put their readers in direct contact with the text of the source. Quote if you encounter a striking word, sentence, or passage, one that you would be hard-pressed to convey the same information and the same emotions and voice better than the original source. Consider, for example, the following passage from a paper written by a student. In the paper, the writer analyzes a 19th-century slave narrative written by a man named J. D. Green:

The most important event of Green's early life was the sale of his mother to another owner at the young age of twelve years old. In response to this Green dropped to his knees and [shouted] at the heavens, "Oh! How dreadful it is to be black! Why was I born black? It would have been better had I not been born at all" (Green 5). It is this statement that communicates the message of Green's story. [None of] the atrocities told in the later portions of the narrative…elicit the same level of emotion and feeling from Green. For the remainder of the story, [he] is very reserved and treats each increasingly horrendous crime as if it was of no particular importance.

The direct quote works well here because it conveys the emotion and the voice of the original better than a paraphrase or summary would. Notice also the author of the paper quotes sparingly and that the borrowed material does not take over his own ideas, voice, and tone. Out of roughly ten lines in this passage, only about two are quoted, and the rest is the author's own interpretation of the quote or explanation for why the quote is necessary here.

If, after writing a preliminary draft of a paper, you feel that you have too many quotes and not enough of your own material, try the following simple troubleshooting method. This activity was suggested to me by my colleague Michael Moghtader. Both my students and I have found it effective.

Take a pen or a highlighter and mark all direct quotes in your paper. Make sure that the amount of quoted material does not exceed, or even equal the amount of your own writing. A good ratio of your own writing to quoted material would be 70% to 30% or even 80% to 20%. By keeping to these numbers, you will ensure that your work is not merely a regurgitation of writing done by others, but that it makes a new and original contribution to the treatment of your topic.

Summarizing

A summary is a shortened version of the original passage, expressed in the writer's own words. The key to creating a good and useful summary of a source is preserving all the information and arguments contained in the original while condensing the original to a small size. According to Bruce Ballenger, the author of the book The Curious Researcher (2001), summarizing "…requires careful thought, since you are the one doing the distilling [of the original], especially if you are trying to capture the essence of the whole movie, article, or chapter, that's fairly complex" (128). Purely and simply, then, a good summary manages to capture the essence of the original passage without losing any important information.

Consider the following example. The original passage comes from an article exploring the manifestation of attention-deficit/hyperactivity disorder (ADHD) not only in children but also in adults.

Original passage:

Perhaps the clearest picture of adult ADHD comes from studies of people originally diagnosed with ADHD in grade school and followed by researchers through adolescence and young adulthood. These studies vary widely in their estimates of ADHD prevalence, remission rates, and relationship to other psychiatric disorders. But overall, they show a high percentage -- 80% in several studies --of ADHD children growing into ADHD adolescents. Such individuals have continual trouble in school, at home, on the job, with the law in general, and with substance abuse in particular. Compared with control groups, ADHD adolescents are more likely to smoke, to drop out of school, to get fired, to have bad driving records, and to have difficulties with sexual relationships. "There's a great deal of continuity from the child to the adult form", says Russell Barkley, a researcher at the Medical University of South Carolina. "We're not seeing anything that suggests a qualitative change in the disorder. What's changing for adults is the broadening scope of impact. Adults have more things they've got to do. We're especially seeing problems with time, with self-control, and with planning for the future and being able to persist toward goals. In adults, these are major problems". Poor time management is a particularly treacherous area. As Barkley observes, "With a five-year-old, time management isn't relevant. With a 30-year-old, it's highly relevant. You can lose your job over that. You can lose a relationship over it".

According to the authors of the article "A Lifetime of Distraction", studies show that about 80% of children with ADHD grown into ADHD adolescents. Such people may have trouble in school, at work, and even with the law. Poor time management by adults with ADHD is of particular concern (1). When summarizing the lengthy original passage, I looked for information that struck me as new, interesting, and unusual and that might help me with my own research project. After reading the original text, I discovered that ADHD can transfer into adulthood – something I had not known before. That claim is the main focus of the passage and I tried to reflect it in my summary.

Paraphrasing

Paraphrasing means rewriting original passages in your own words and in roughly the same length. Skillful paraphrasing of your sources can go a long way in helping you achieve two goals. Firstly, when you paraphrase you are making sense of your sources, increasing your "ownership" of the ideas expressed in them. This allows you to move a little closer to creating your own viewpoint, your own theory about the subject of your research. Paraphrasing is a great alternative to direct quoting (especially excessive quoting) because it allows you to recast the ideas of the original into your own language and voice. Secondly, by carefully paraphrasing source material, you are helping yourself to avoid unintentionally plagiarizing your sources. There is more discussion on how to avoid plagiarism in Chapter 12. For now, consider this passage, taken from the article "Fighting the Images Wars", by Steven Heller.

Such is the political power of negative imagery that, during World War II, American newspapers and magazines were prohibited from publishing scenes of excessively bloody battles, and drawings were done by official "war artists" (at least those that were made public) eschewed overly graphic depictions. It wasn't easy, but U.S. military propaganda experts sanitized the war images, with little complaint from the media. While it was acceptable to show barbaric adversaries, dead enemy soldiers, and even bedraggled allies, rare were any alarming representations of our own troops in physical peril, such as the orgy of brutal violence during the D-Day landings.

Paraphrase:

In his article "Fighting the Image Wars", writer Steven Heller argues that the US government tries to limit the power of the media to publish disturbing images of war and conflict. According to Heller, during World War II and during the Korean War, American media were not allowed to publish images of disturbing war scenes (176). Heller further states that while it was often OK to show the enemies of the US as "barbaric" by displaying images of the atrocities committed by them, media rarely showed our own killed or wounded troops (176).

While the paraphrase is slightly shorter than the original, it captures the main information presented in the original. Notice the use in the paraphrase of the so-called "signal phrases". The paraphrase opens with the indication that what is about to come is taken from a source. The first sentence of the paraphrased passage also indicates the title of that source and the name of its author. Later on in the paragraph, the signal phrase "According to Heller" is used in order to continue to tell the reader that what he or she is reading is the author's rendering of the external source material.

How to Quote, Paraphrase, and Summarize Effectively

One of the reasons why so many of us do not like the traditional research paper assignment is because we often feel that it requires us to collect and compile information without much thought about why we do it. In such assignments, there is often not enough space for the writer to express and explore his or her own purpose, ideas, and theories. Direct quoting is supposed to help you make your case, explain or illustrate something. The quote in the passage above also works well because it is framed by the author's own commentary and because it is clear why the author needs it. He needs it in order to show the utter horror of J.D. Green at the sale of his mother and his anguish at being black in a slave-holding society. The quote is preceded by a statement claiming that the loss of his mother was a terrible event for Green (something that the quote eloquently illustrates). After quoting from the source, the writer of the paper prepares his readers for what is to come later in the paper. Therefore, the quote in the passage above fulfills a rhetorical purpose. It illustrates a key concept that will be seen throughout the rest of the work and sets up the remaining portion of the argument.

Every direct quotation from a source should be accompanied by your own commentary. Incorporating source material into your writing effectively is similar to weaving a thread of one color into a carpet or blanket of another. In combination, the two colors can create a beautiful pattern. Try to follow this sequence:

Introduce the source and explain why you are using it
Comment on the source material and set up the next use of a source
Continue using the steps in the same or similar order for each source.

Such variation of your own ideas, commentary, and interpretation on the one hand and source material on the other creates a smooth flow of the text and can be used not only for work with direct quotes but also with source summaries and paraphrases.

Quick Reference: Using Signal Phrases

When using external source material, whether by direct quoting, summarizing or paraphrasing, it is important to guide your readers through it in such a way that they always understand clearly where it is you, the author of the paper speaking and where you are working with external sources. To indicate this, signal phrases are used. Signal phrases introduce quoted, paraphrased, or summarized material to the reader. Here are some popular signal phrases: "According to [author's name or work's title]…" "[Author's name] argues that…" "[Author's name] states that…" "[Author's name] writes that…" "[Author's name] contends that…" There are many other variations of these. When writing your own papers, play with these phrases, modify them to suit your needs, and see how that does to your writing. Remember that your readers need to be prepared for every quote, summary, or paraphrase. They need to know what is coming and why. Using signal phrases will help you prepare them.

Writing Activity: Putting The Writer Back into Writing

If you suspect that you might have passages like the one above in your own academic writing, try to locate them. Then, make them your own by using sources for your rhetorical purpose rather than letting your sources control you. Follow the following suggestions:

Do something with every source and every external reference. Sources, no matter how authoritative, do not speak for themselves. It is up to you as a writer to explain their significance for your paper and to comment on them. Therefore, every time you need to use an external source in your writing, explain to your readers what that source does for your argument and why you are using it.
Establish and assert your authority over the subject of your writing and over your sources. It is your paper, and therefore it is your voice, your opinions, and your theories that really count in it. External sources are useful learning and argument tools, but it is still you who does the learning and the arguing.
If you summarize and paraphrase your sources, make sure your readers know where a reference to one source ends and a reference to the next one begins.
Make sure your readers know whether it is your source speaking or you. If you summarize or paraphrase your sources, rather than quoting them directly, do so in such a way that your audience knows where the summary or paraphrase ends and your own commentary on it begins.
Carefully analyze what information about your sources your readers need. For example, if most of your readers have not studied your sources in detail, provide them with enough information about the sources.
Apply the conventions of working with sources that exist in your academic discipline.

Writing Activity: Creating an Annotated Bibliography

Creating an annotated bibliography of your research sources can help you take control of them and put your own voice and personality back into your research writing. Unlike conventional bibliographies that simply provide information about the work's author, title, publisher, and so on, each entry of an annotated bibliography briefly summarizes an entry and then evaluates its possible application to research and writing.

According to Owen Williams, a librarian at the library of the University of Minnesota, annotated bibliographies are created with the following purposes:

To review the literature on a particular subject.
To illustrate the quality of research that you have done
To provide examples of the types of sources available
To describe other items on the topic that might be of interest to the reader.

Williams then provides an example of an entry from an annotated bibliography:

"Sewell, W. (1989). Weaving a program: Literate programming in WEB. New York: Van Nostrand Reinhold. Sewell explains the code language within these pages including certain lines of code as examples. One useful idea that Sewell uses is to explain characters and how they work in the programming of a Web Page. He also goes through and describes how to make lists and a title section. This will be very useful because all Web Pages have a title section. This author also introduces Pascal which I am not sure if I will include in my manual but after I read more about it I can decide whether this will be helpful to future users. This book will not be the basis of my manual but will add some key points, which are described above".

Note that the author of this entry not only summarizes the content of a source but also evaluates the usefulness of this source a specific research project. Annotated bibliographies are not just exercises in the rules of citation. Instead, they help writers to begin the transition from reading sources into writing about them. By combining evaluation with description, annotated bibliographies help writers approach their research actively by beginning to make sense of their sources early on in the research process.

Begin a research project by collecting and annotating possible sources. Remember that not all the sources which your annotated bibliography will include may end up in your final paper. This is normal since researchers cast their nets much wider at the beginning of a project than the range of sources that they eventually include in their writing. The purpose of creating an annotated bibliography is to learn about the available resources on your subject and to get an idea of how these resources might be useful for your particular writing project. As you collect your sources, write short summaries of each of them. Also, try to apply the content of these sources to the project you are working on Don't worry about fitting each source exactly into what you think your project will be like. Remember that, in the process of research, you are learning about your subject, and that you never really know where this learning process takes you.

Conclusions

As a college student, you are probably taking four, five, or even six classes simultaneously. In many, if not all of those classes you are probably required to conduct research and produce research-based writing. So far in this chapter, we have discussed some general principles of academic research and writing which, I hope, will help you improve as an academic researcher and writer regardless of your major or academic discipline in which you work. In this segment of the chapter, I would like to offer a practical checklist of approaches, strategies, and methods that you can use for academic research and writing.

Approach each research writing assignment rhetorically. Learn to recognize its purpose, intended audience, the context you are writing in, and the limitations that this context will impose on you as a writer. Also treat the format and structural requirements, such as the requirement to cite external sources, as rhetorical devices that will help you to make a bigger impact on your readers.
Try to understand each research and writing assignment as best as you can. If you receive a written description of the assignment, read it several times and discuss it with your classmates and your instructor. If in doubt about some aspect of the assignment, ask your instructor.
Develop and use a strong and authoritative voice. Make your sources work for you, not control you. When you write, it is your theories and your voice that counts. Research helps you form and express those opinions.
Becoming a good academic researcher and writer takes time, practice, and rhetorical sensitivity. It takes talking to professionals in academic fields, such as your college professors, reading a lot of professional literature, and learning to understand the research and writing conventions of each academic discipline. To learn to function as a researcher and writer in your chosen academic discipline or profession, it is necessary to understand that research and writing are governed by discourse and community conventions and not by rigid and artificial rules.

Kuhn, Thomas. 1962. The Structure of Scientific Revolutions. University of Chicago Press, Chicago, Illinois.

Melzer, Dan. 2003. "Assignments Across the Curriculum: A Survey of College Writing". Language and Learning Across the Disciplines. (6.1): 86-110.

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Central to any academic writing project is crediting (or citing) someone else' words or ideas. The following sites will help you understand academic writing expectations.

Academic integrity is truthful and responsible representation of yourself and your work by taking credit only for your own ideas and creations and giving credit to the work and ideas of other people. It involves providing attribution (citations and acknowledgments) whenever you include the intellectual property of others—and even your own if it is from a previous project or assignment. Academic integrity also means generating and using accurate data.

Responsible and ethical use of information is foundational to a successful teaching, learning, and research community. Not only does it promote an environment of trust and respect, it also facilitates intellectual conversations and inquiry. Citing your sources shows your expertise and assists others in their research by enabling them to find the original material. It is unfair and wrong to claim or imply that someone else’s work is your own.

Failure to uphold the values of academic integrity at the GSD can result in serious consequences, ranging from re-doing an assignment to expulsion from the program with a sanction on the student’s permanent record and transcript. Outside of academia, such infractions can result in lawsuits and damage to the perpetrator’s reputation and the reputation of their firm/organization. For more details see the Academic Integrity Policy at the GSD.

The GSD’s Academic Integrity Tutorial can help build proficiency in recognizing and practicing ways to avoid plagiarism.

Avoiding Plagiarism (Purdue OWL) This site has a useful summary with tips on how to avoid accidental plagiarism and a list of what does (and does not) need to be cited. It also includes suggestions of best practices for research and writing.
How Not to Plagiarize (University of Toronto) Concise explanation and useful Q&A with examples of citing and integrating sources.

This fast-evolving technology is changing academia in ways we are still trying to understand, and both the GSD and Harvard more broadly are working to develop policies and procedures based on careful thought and exploration. At the moment, whether and how AI may be used in student work is left mostly to the discretion of individual instructors. There are some emerging guidelines, however, based on overarching values.

Since policies are changing rapidly, we recommend checking the links below often for new developments, and this page will continue to update as we learn more.

Generative Artificial Intelligence (AI) from HUIT Harvard's Information Technology team has put together this webpage explaining AI and curating resources about initial guidelines, recommendations for prompts, and recommendations of tools with a section specifically on image-based tools.
Generative AI in Teaching and Learning at the GSD The GSD's evolving policies, information, and guidance for the use of generative AI in teaching and learning at the GSD are detailed here. The policies section includes questions to keep in mind about privacy and copyright, and the section on tools lists AI tools supported at the GSD.
AI Code of Conduct by MetaLAB A Harvard-affiliated collaborative comprised of faculty and students sets out recommendations for guidelines for the use of AI in courses. The policies set out here are not necessarily adopted by the GSD, but they serve as a good framework for your own thinking about academic integrity and the ethical use of AI.
Prompt Writing Examples for ChatGPT+ Harvard Libraries created this resource for improving results through crafting better prompts.
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Student Writing in Higher Education

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First Online: 10 October 2019
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what is the relationship between academic writing and research

Sue Starfield 2

Part of the book series: Springer International Handbooks of Education ((SIHE))

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Academic writing is a vast and ever-expanding field of study. In higher education in particular with the growth of English medium instruction on a global level, writing for a multitude of academic purposes has become a high-stakes activity. Recently, academic literacies approaches in which writing is no longer viewed as a generic skill to be taught as a set of static rules but rather as shaped by complex interactions of social, institutional, and historical forces in contexts of unequal power have been influential, leading to discussions of the interactions between academic literacies approaches, English for academic purposes (EAP) approaches, and genre approaches. Key themes discussed in this chapter are approaches to researching and teaching academic writing, genre in academic writing, understandings of plagiarism and intertextuality, and the role of identity in academic writing.

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Starfield, S. (2019). Student Writing in Higher Education. In: Gao, X. (eds) Second Handbook of English Language Teaching. Springer International Handbooks of Education. Springer, Cham. https://doi.org/10.1007/978-3-030-02899-2_45

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Academic Integrity at MIT

A handbook for students, search form, writing original work.

One of the challenges of good scholarship is to take what has already been done, said, or argued, and incorporating it into your work in an original way. To some students, this task may seem unnecessarily redundant: a student writing a paper on the benefits of stem cell research may ask, “If the positive aspects of this research have already been argued, why do I need to do it again?” The answer is that:

by doing research on your subject, you become more familiar with existing scholarly work, which in turn can provide models for your own writing

your way of presenting the information and arguing it will be different from that of others and is therefore valuable; and

as more recent information on your subject becomes available, you have the opportunity to bring this information into your report or argument, adding new dimensions to the discussion.

Sometimes the goals of academic writing may seem contradictory.

Academic writing is a challenge. It demands that you build on work done by others but create something original from it. By acknowledging where you have used the ideas, work, or words of others, you maintain your academic integrity and uphold the standards of the Institute and of the discipline in which you work.

(Adapted from: Overview and Contradictions , Purdue University OWL Online Writing Lab. Retrieved July 2019.

Getting Started

Resources for Writers
Writing and Communication Center

Academic Writing: Critical Thinking & Writing

Academic Writing
Planning your writing
Structuring your assignment
Critical Thinking & Writing
Building an argument
Reflective Writing
Summarising, paraphrasing and quoting

Critical Thinking

One of the most important features of studying at university is the expectation that you will engage in thinking critically about your subject area.

Critical thinking involves asking meaningful questions concerning the information, ideas, beliefs, and arguments that you will encounter. It requires you to approach your studies with a curious, open mind, discard preconceptions, and interrogate received knowledge and established practices.

Critical thinking is key to successfully expressing your individuality as an independent learner and thinker in an academic context. It is also a valuable life skill.

Critical thinking enables you to:

Evaluate information, its validity and significance in a particular context.
Analyse and interpret evidence and data in response to a line of enquiry.
Weigh-up alternative explanations and arguments.
Develop your own evidence-based and well-reasoned arguments.
Develop well-informed viewpoints.
Formulate your own independent, justifiable ideas.
Actively engage with the wider scholarship of your academic community.

Writing Critically

Being able to demonstrate and communicate critical thinking in your written assignments through critical writing is key to achieving academic success.

Critical writing can be distinguished from descriptive writing which is concerned with conveying information rather than interrogating information. Understanding the difference between these two styles of academic writing and when to use them is important.

The balance between descriptive writing and critical writing will vary depending on the nature of the assignment and the level of your studies. Some level of descriptive writing is generally necessary to support critical writing. More sophisticated criticality is generally required at higher levels of study with less descriptive content. You will continue to develop your critical writing skills as you progress through your course.

Descriptive Writing and Critical Writing

Descriptive Writing
Critical Writing
Examples of Critical Writing

Descriptive writing demonstrates the knowledge you have of a subject, and your knowledge of what other people say about that subject. Descriptive writing often responds to questions framed as ‘what’ , ‘where’ , ‘who’ and ‘when’ .

Descriptive writing might include the following:

Description of what something is or what it is about (an account, facts, observable features, details): a topic, problem, situation, or context of the subject under discussion.
Description of where it takes place (setting and context), who is involved and when it occurs.
Re-statement or summary of what others say about the topic.
Background facts and information for a discussion.

Description usually comes before critical content so that the reader can understand the topic you are critically engaging with.

Critical writing requires you to apply interpretation, analysis, and evaluation to the descriptions you have provided. Critical writing often responds to questions framed as ‘how’ or ‘why’ . Often, critical writing will require you to build an argument which is supported by evidence.

Some indicators of critical writing are:

Investigation of positive and negative perspectives on ideas
Supporting ideas and arguments with evidence, which might include authoritative sources, data, statistics, research, theories, and quotations
Balanced, unbiased appraisal of arguments and counterarguments/alternative viewpoints
Honest recognition of the limitations of an argument and supporting evidence
Plausible, rational, convincing, and well-reasoned conclusions

Critical writing might include the following:

Applying an idea or theory to different situations or relate theory to practice. Does the idea work/not work in practice? Is there a factor that makes it work/not work? For example: 'Smith's (2008) theory on teamwork is effective in the workplace because it allows a diverse group of people with different skills to work effectively'.
Justifying why a process or policy exists. For example: 'It was necessary for the nurse to check the patient's handover notes because...'
Proposing an alternative approach to view and act on situations. For example: 'By adopting a Freirian approach, we could view the student as a collaborator in our teaching and learning'. Or: 'If we had followed the NMC guidelines we could have made the patient feel calm and relaxed during the consultation'.
Discussion of the strengths and weaknesses of an idea/theory/policy. Why does this idea/theory/policy work? Or why does this idea not work? For example: 'Although Smith's (2008) theory on teamwork is useful for large teams, there are challenges in applying this theory to teams who work remotely'.
Discussion of how the idea links to other ideas in the field (synthesis). For example: 'the user experience of parks can be greatly enhanced by examining Donnelly's (2009) customer service model used in retail’.
Discussion of how the idea compares and contrasts with other ideas/theories. For example: ‘The approach advocated by the NMC differs in comparison because of factor A and factor C’.
Discussion of the ‘’up-to-datedness” and relevance of an idea/theory/policy (its currency). For example: 'although this approach was successful in supporting the local community, Smith's model does not accommodate the needs of a modern global economy'.
Evaluating an idea/theory/policy by providing evidence-informed judgment. For example: 'Therefore, May's delivery model should be discontinued as it has created significant issues for both customers and staff (Ransom, 2018)'.
Creating new perspectives or arguments based on knowledge. For example: 'to create strong and efficient buildings, we will look to the designs provided by nature. The designs of the Sydney Opera House are based on the segments of an orange (Cook, 2019)'.

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Chapter 2: Academic Writing and Integrity

Learning Objectives

Understand the importance of maintaining high integrity standards in academia.
Differentiate between paraphrasing and summarizing in academic writing.
Develop skills for avoiding plagiarism such as citing sources, note-taking, quoting, and paraphrasing.

Introduction

Chapter Resources

Key Takeaways

Test Yourself

Writing is one of the key skills all successful students must acquire. You might think the most important thing in a class is to learn facts or memorize key terms. You read your textbook and take notes on important dates, names, causes, and so on. However, no matter how important these details are to your instructor, they don’t mean much if you can’t explain them in writing. While the grade in some courses may be based mostly on class participation, oral reports, or multiple-choice exams, writing is by far the single most important form of instruction and assessment. In college courses, writing is how ideas are exchanged, from scholars to students and from students back to scholars. This chapter will also explore what it means to write with academic integrity; that is, clearly acknowledging both your contributions and the scholars from whom you obtained the evidence used in your writing.

Components of Academic Writing

Academic writing has certain characteristics, regardless of the course you are writing for:

It follows expected rules for spelling, capitalization, punctuation, and grammar.
It should be factual and objective, free from personal opinions, bias, and value judgments. On rare occasions, you may be asked to state your point of view on a particular concept or issue. You should only do so if explicitly instructed to do so.
It is formal, yet not overly complicated. It is unlike standard conversational language.
It should be clear, not vague. Writing should be concise and arranged in a way that makes logical sense.
It is often informed by other scholars’ work; thus, you must indicate where and from whom you obtained your facts, concepts, or quotes through in-text citations and references.

One essential aspect of good writing is accurate spelling. With computer spell checkers, spelling may seem simple, but these programs fail to catch every error. Spell checkers identify some errors, but writers still have to consider the flagged words and suggested replacements. Writers are still responsible for the errors that remain. For example, if the spell checker highlights a word that is misspelled and gives you a list of alternative words, you may choose a word that you never intended even though it is spelled correctly. This can change the meaning of your sentence. It can also confuse readers, making them lose interest. Computer spell checkers are useful editing tools, but they can never replace human knowledge of spelling rules, homonyms, and commonly misspelled words.

The best way to master new words is to understand the key spelling rules. Keep in mind, however, that some spelling rules carry exceptions. A spell checker may catch these exceptions, but knowing them yourself will prepare you to spell accurately on the first try. Take note of the following exceptions:

Write i before e except after c, or when pronounced ay like “neighbor” or “weigh.”
When words end in a consonant plus y, drop the y and add an i before adding another ending.
Homonyms are words that sound like one another but have different meanings.

capitalization

Text messages, casual e-mails, and instant messages often ignore the rules of capitalization. In fact, it can seem unnecessary to capitalize in these contexts. In other, more formal forms of communication, however, knowing the basic rules of capitalization and using capitalization correctly gives the reader the impression that you choose your words carefully and care about the ideas you are conveying.

When writing, you should always capitalize:

the first word of a sentence
proper nouns—these include the names of specific people, places, objects, streets, buildings, events, or titles of individuals
days of the week, months of the year, and holidays

Be aware that other rules of capitalization may apply to your academic work. For example, the APA style guide stipulates when words should, or should not, be capitalized.

Punctuation

As the little marks between words, punctuation is like a system of traffic signs: it guides the reader toward the intended meaning of the words just as road signs guide drivers to their destination. They tell the reader when to go, when to pause, when to stop, when to go again, when to pay close attention, and when to turn (Truss, 2003, p. 7). They’re also crucial for avoiding accidents. A paragraph without punctuation—no periods, commas, apostrophes, et cetera—quickly spins out into utter nonsense and kills the reader’s understanding of the writer’s meaning.

Grammar organizes the relationships between words in a sentence, especially between the doer and action, so that the reader can understand in detail who’s doing what. When you botch those connections with grammar errors, however, you risk confusing the reader. Severe errors force the reader to interpret what you meant. If the reader then acts on an interpretation different from the meaning you intended, major consequences can ensue, including expensive damage control. You can avoid causing confusion by following some simple rules for how to structure your sentences grammatically. By following these rules habitually, especially when you apply them at the proofreading stage, not only will your writing be clearer to the reader and better organized, but your thought process may become more organized as well.

Subject-Verb Agreement

Perhaps the most common grammatical error is subject-verb disagreement, which is when you pair a singular subject noun with a plural verb (usually ending without an s) instead of a singular one (usually ending with an s), or vice versa. Look for subject nouns (the main doers of the action) and the main verbs that the subject noun takes and make sure that they are in agreement according to expected grammar rules.

Incorrect: The patient are coming to the clinic for her appointment at 2:30.

Correct: The patient is coming to the clinic for her appointment at 2:30.

Comma-Splices

A comma splice is simply two independent clauses separated by only a comma. Fixing a comma splice is as easy as swapping out the comma for the correct punctuation or adding a conjunction (e.g., for, and, nor, but, or, yet, so), depending on the relationship you want to express between the two clauses.

Incorrect: The new medication is expected to be effective, more testing is required.

Correct: The new medication is expected to be effective. More testing is required.

Correct: The new medication is expected to be effective, but more testing is required.

Run-On Sentences

Whereas a comma splice places the wrong punctuation between independent clauses, a run-on (a.k.a. fused) sentence simply omits punctuation between them. Once you’ve found that missing link, fixing a run-on is just a simple matter of adding the correct punctuation and perhaps a conjunction, depending on the relationship between the clauses.

Incorrect: Making lifestyle changes can reduce your risk of cardiovascular disease and regular exercise can lower your blood pressure it is best to exercise at least five days a week for 30 minutes each day.

Correct: Making lifestyle changes can reduce your risk of cardiovascular disease. Regular exercise can lower your blood pressure; it is best to exercise at least five days a week for 30 minutes each day.

Sentence Fragments

A sentence fragment is one that’s incomplete usually because either the main-clause subject or predicate (or both) is missing. The fix is to join the fragment subordinate clause with its main clause nearby so they’re in the same sentence. You can do this in one of two ways, either of which is perfectly correct: 1) delete the period between the sentences and make the subordinating conjunction lowercase if the subordinate clause follows the main clause, or; 2) move the subordinate clause so that it precedes the main clause, separate the two with a comma, and make the first letter of the main clause lowercase.

Incorrect: Health insurance in the United States can be a complicated subject. Because there are many types of plans and different reasons for out-of-pocket costs.

Correct: Health insurance in the United States can be a complicated subject because there are many types of plans and different reasons for out-of-pocket costs.

Correct: Because there are many types of plans and different reasons for out-of-pocket costs, health insurance in the United States can be a complicated subject.

Point of View and Tone

Point of view refers to the vantage point from which a story, event, report, or other written work is told. The point of view in which you write depends on your purpose for writing. For most academic writing, you will use the third person (e.g., he, she, it, they.). The third-person point of view emphasizes the information instead of the writer.

Tone is the general character or attitude of a piece of writing, and it is highly dependent on word choice and structure. It should match the intended purpose and audience of the text. Table 2.1 describes how you can achieve an academic tone in your writing.

Table 2.1: How to Achieve an Academic Tone

Word Choice and Organization

Effective writing involves making conscious choices with words. When you prepare to sit down to write your first draft, you likely have already completed some freewriting exercises, chosen your topic, developed your thesis statement, written an outline, and even selected your sources. When it is time to write your first draft, start to consider which words to use to best convey your ideas to the reader.

Specific words and images make your writing more interesting to read. Whenever possible, avoid overly general words in your writing; instead, try to replace general language with particular nouns, verbs, and modifiers that convey details and that bring your words to life. Add words that provide color, texture, sound, and even smell to your writing.

However, as you edit your work to incorporate specific words, avoid using language that your readers are unlikely to understand. Jargon is a type of shorthand communication often used in the workplace. Experts in many professional fields use specialized and technical expressions that allow them to communicate efficiently and clearly with each other. Such language is often incomprehensible for nonexperts and should be avoided in writing for general readers.

Slang describes informal words that are considered nonstandard English. Slang often changes with passing fads. Groups of people with similar skills and interests often develop slang that allows them to express ideas quickly and vividly. Slang is generally considered too casual for most academic writing, but it may be appropriate for personal essays.

The order in which you place your ideas will also enhance, or detract from, the clarity of your writing. Paragraphs are guides for readers. Each new paragraph signals either a new idea, further development of an existing idea, or a new direction. An effective paragraph has a main point supported by evidence, is organized in a sensible way, and is neither too short nor too long. When a paragraph is too short, it often lacks enough evidence and examples to back up your claims. When a paragraph is too long, readers can lose the point you are making. Paragraphs help readers make their way through prose writing by presenting it in manageable chunks. Transitions ( Table 2.2 ) link sentences and paragraphs so that readers can clearly understand how the points you are making relate to one another.

Table 2.2: Types of Transitional Words and Phrases

Evidence (References)

Citing is the practice of giving credit to the sources that inform your work. As a student, citing is important because it shows your reader (or professor) that you have invested time in learning what has already been learned and thought about the topic before offering your own perspective (see Academic Integrity ). As a scholarly writer, providing accurate citations puts your work and ideas into an academic context. They tell your reader that you’ve done your research and know what others have said about your topic. Not only do citations provide context for your work but they also lend credibility and authority to your claims.

Academic Integrity

Academic research leads us to the insight that comes from gaining perspectives and understandings from other people through what we read, watch, and hear. In academic work, we must tell our readers who and what led us to our conclusions. Documenting our research is important because people rely on academic research to be authoritative, so it is essential for academic conversations to be as clear as possible. Documentation for clarity is a shared and respected practice, and it represents a core value of the academy called academic integrity .

In other words, you must take full responsibility for your work, acknowledge your own efforts, and acknowledge the contributions of others’ efforts. Writing with integrity requires accurately representing what you contributed, as well as acknowledging how others have influenced your work. When you are a student, an accurate representation of your knowledge is important because it will allow both you and your professors to know the extent to which you have developed as a scholar. Part of that development is evidenced by how you apply the rules for acknowledging the work of others.

Academic integrity is important because it ensures fairness in the education that students pursue, in the academic work that students complete, and in the grades that students earn. If students expect their work to be marked and to receive grades for the work that they do, then they need to prepare, complete, and submit work that is their own – work that reflects their own understanding of the course content and work that demonstrates that they’re developing a mastery of the skill set that they’ll need to progress through the course and program and to succeed in their workplace after graduation. Cheating may get you the right answer on a particular exam question, but it won’t teach you how to apply knowledge in the world after school, nor will it give you a foundation of knowledge for learning more advanced material. When you cheat, you cheat yourself out of opportunities.

You also risk failing the course or even expulsion from the college or university. Each institution has its own definitions of and penalties for academic dishonesty, but most include cheating, plagiarism, and fabrication or falsification. The exact details of what is or is not allowed vary somewhat among different universities and colleges and even among instructors, so you should be sure to check your school’s website and your instructor’s guidelines to see what rules apply. Ignorance of the rules is seldom considered a valid defense.

What is plagiarism?

Plagiarism is the unauthorized or uncredited use of the writings or ideas of another in your writing. While it might not be as tangible as auto theft or burglary, plagiarism is still a form of theft. In the academic world, plagiarism is a serious matter because ideas in the forms of research, creative work, and original thought are highly valued.

If information is very well known to most people, it may be considered “common knowledge,” and it does not need to be cited. For example, the months of the year, the capitals of countries, and the freezing temperature of water constitute common knowledge. However, what is commonly known in one field may not be known by the general public. If you aren’t sure if something can be considered common knowledge, it is always safer to cite it.

If you are not from the United States, the American attitudes in reference to plagiarism may be different. For example, in some cultures, using the words or ideas of others can be a sign of honor and respect. In these countries, the ownership of words may not be as valued as it is with authors performing research from the United States. Due to the strict standards required for high-level research, high value is placed on the words written within the article. As such, some actions that may not constitute “plagiarism” in some cultures will be judged by the standards of the United States. If these standards are not adhered to, you may be subjected to grade reduction or academic counseling and/or punishment, as this is considered a form of theft.

Most students understand that it’s wrong to plagiarize but are confused about what plagiarism really is. Understand that plagiarism can take many forms.

Unintentional Plagiarism

Unintentional plagiarism is the result of improperly paraphrasing, summarizing, quoting, or citing your evidence in your academic writing. Generally, writers accidentally plagiarize because they simply don’t know or they fail to follow the rules for giving credit to the ideas of others in their writing.

Unintentional plagiarism includes:

failing to cite sources.
not using quotation marks around quoted material.
using another person’s overall sentence structure and ideas while replacing certain words from the original work with synonyms (this includes using a website or program to make such changes).
copying phrases from various sources and using them in your work (also known as patchwriting).
copying a picture or other type of media file without crediting the source.

Both purposeful and unintentional plagiarism is wrong, against the rules, and can result in harsh punishments. Ignoring or not knowing the rules of how to not plagiarize and properly cite evidence might be an explanation, but it is not an excuse.

Collusion means working together with others although explicitly being told to work individually. It is different from collaboration, which is working together on an assignment as a group as explicitly permitted or required by your instructor.

Collusion includes:

working on individual assignments with a classmate.
discussing online quizzes and exams with others.
sharing computer code that is intended to be individually written.
receiving unauthorized help from a tutor or other person to complete assignments.
in group projects, misrepresenting the individual contributions of the group members.

Contract Cheating

The most severe form of misrepresentation of something as your own is called contract cheating , which happens when a person completes an assignment for a student and the student then submits it as their own.

Contract cheating includes:

submitting a paper from a so-called “tutoring” service or “essay mill” as your own, for which you paid.
submitting a paper that someone else wrote for you (for example, a friend or a family member) as your own, no matter if you paid for it or not.
swapping papers with another student and submitting each other’s papers as your own, even if you made some changes.
producing work for a fellow student (with or without being paid), and they submit it as their own. In this case, you are deliberately aiding another student to behave fraudulently, and both of you will be subject to disciplinary actions.

Self-Plagiarism

Self-plagiarism is often described as the reuse of one’s own previous work without acknowledging that you are doing so or by not citing the original work. It is “recycling” one’s own work without referencing the earlier work.

Consult your college or university’s code of academic conduct to determine whether reusing past work without citing it is considered to be a violation of academic integrity. Understand that your instructors may also have policies pertaining to if and in which circumstances reusing work is acceptable.

What Happens If You Plagiarize?

The consequence of plagiarism can range in severity, including:

you may receive a zero for the writing assignment.
the instructor may give you an opportunity to write the assignment again. However, not all instructors will allow for second chances.
you may receive a failing grade in the course.
you may be expelled (forced to leave) from your college or university.
the information may be noted on your transcript.

For more information, consult your course syllabus and your college or university’s code of academic conduct.

Tips for Success

Knowing what not to do is only the first step. Understanding how to quote, paraphrase, and summarize ideas from other scholars will help you maintain your own academic integrity.

Quoting means taking a part of a source word for word as it is. Quotes can be at the beginning, in the middle, or at the end of a sentence. However, it is a good practice to introduce quotes with some sort of statement that signals to the reader that information is coming that is not your own. Short quotes always require that you enclose them in quotation marks so the reader knows that these are the exact words you took from your source. Not putting quotation marks around a short quote is considered a form of plagiarism. Long quotes are put in a block indented from the remaining text and have no quotation marks.

Paraphrasing

Paraphrasing means rewriting someone else’s idea in your own words (i.e., using different vocabulary and sentence structure than the original source) without changing the original meaning. A good paraphrase demonstrates mastery of a topic, which is an important part of most assignments. Paraphrasing also allows you to maintain a consistent voice throughout your assignment and make better use of the material by emphasizing key concepts that are more relevant to your work or more resonant with your reader.

Try using this four-step method for effective paraphrase writing:

What is the focus?
How does this information relate to my research topic?
What was the authors’ main finding/conclusion?
Once you have answered these questions, you will be prepared to identify the specific pieces of information that are relevant to your paper, and that you may want to paraphrase. Identify any words from the original that are essential terminology and cannot or should not be changed. Check your understanding of any unfamiliar words and concepts in a dictionary.
Step 2: Without looking at the original text, write a first draft of the paraphrase.
Am I presenting the meaning of the passage accurately?
Have I used exact wording from the original unnecessarily?
Are there words or turns of phrases that are unique to the original that I want to retain and therefore must put in quotation marks?
Step 4: Revise the paraphrase if necessary. Integrate it into your assignment, making sure it is properly cited.

Summarizing

Similar to paraphrasing, summarizing also involves restating a text or passage in your own words. However, a summary only restates the main points of a text and therefore is usually much shorter than the original. You would paraphrase when you want to explain a concept in detail, while you would summarize to convey the highlights of a longer source in a short space. The process for writing a summary is similar to that for writing a paraphrase, except summary writing involves leaving out most of the details of the original and highlighting only the key points.

Try using this four-step method for effective summary writing:

What do you want the reader to take from the text?
What were the authors’ main findings/conclusions?
Identify any words from the original that are essential terminology and cannot or should not be changed. Check your understanding of any unfamiliar words and concepts in a dictionary.
Step 2: Without looking at the original text, write a first draft of the summary.
Am I presenting the meaning of the original accurately?
Step 4: Revise the summary if necessary. Integrate it into your assignment, making sure it is properly cited.

When to Use Which

One common question that most new scholars ask is “How do I know when to quote, paraphrase, or summarize?” There is no easy answer, it just takes practice. You will work with a number of instructors who will have different ideas on what you should do. To start, here are a few general guidelines.

Use quotes when you want to:

add the power of the author’s words to support your argument or claims.
disagree with something specific an author said.
highlight a specific passage.
compare or contrast points of view.

Paraphrase when you want to:

clarify a short passage from a text.
avoid overusing quotations.
explain a point when exact wording isn’t critical.
articulate the main ideas of a passage or part.
report numerical data or statistics.

Summarize when you want to:

give an overview of a topic.
describe information (from several sources) about a topic.

Note-Taking

When you want to use your researched information to support your point of view, you then decide whether you want to use a direct quote, a paraphrase, or a summary of the original. Having the originals in front of you will allow you to double-check that you are quoting accurately and that you are paraphrasing properly. However, careless note-taking is one of the major factors in unintentional plagiarism. It is very easy to cut and paste information and lose track of the sources you used or mix what you borrowed with your own notes. As you read your sources of information, it is important to find a system for writing down the key points that you will use in your paper. Consider the following note-taking techniques:

Collect information word for word.

Write down the citation information.
Copy the exact text and put it in quotation marks.
Add your own thoughts in a different color.

Collect information and paraphrase it right away.

Write out your paraphrase.

If you like to read digital files, you may want to take notes with a program like OneNote.

Paste the file you are reading into the notebook.
Make notes of key information, paraphrases, and analysis alongside the digital file.
Regardless of which course it is written for, academic writing shares similar characteristics. It follows the expected rules of spelling, capitalization, punctuation, and grammar. It has an objective point of view and a formal tone . The choice of words is deliberate. Ideas are organized in a logical order. It relies on evidence .
Academic integrity is a core value of higher education. When you work with integrity, you take full responsibility for your efforts and give credit to those whose work you’ve used.
Plagiarism , whether intentional or unintentional, violates academic integrity standards. Understand that it can take many forms and may result in harsh punishment.
Knowing how to accurately quote , summarize , or paraphrase will help you maintain your academic integrity.
Academic integrity – accurately representing your efforts, as well as how others influenced your work
Collusion – working together with others despite being instructed to work individually
Contract cheating – when Person A completes an assignment for Person B, and Person B submits the work as their own
Jargon – shorthand communication used by experts
Paraphrasing – rewriting another person’s idea in your own words without changing the original meaning
Plagiarism – a form of theft; the unauthorized or uncredited use of another’s work or ideas
Point of view – the vantage point of written work; academic writing is usually in the third-person point of view
Quoting – using part of a source word for word as it is
Self-plagiarism – recycling one’s prior work without acknowledging that the work has been reused; may constitute a violation of academic integrity standards (see your institution’s academic integrity code)
Slang – informal communication that often changes with passing fads
Summarizing – restating another person’s idea in your own words; unlike a paraphrase, a summary only highlights key points
Tone – the general character or attitude of a piece of work, as determined by word choice and structure

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References and Attributions

“ Writing for Classes ” in College Success . Published by the University of Minnesota under a CC BY-NC-SA 4.0 license. Lightly edited for brevity and consistency with its new context.

Components of Academic Integrity

“ Academic Tone and Language ” in Academic Writing Skills by Patricia Williamson. Published under a CC BY-NC-SA 4.0 license. Lightly edited for brevity and consistency with its new context. Added bullets on writing mechanics and academic integrity.

“ Spelling ” in Writing for Success by University of Minnesota Libraries Publishing. Published under a CC BY-NC 4.0 license. Lightly edited for tone.

Capitalization

“ Capitalization ” in Writing for Success by University of Minnesota Libraries Publishing. Published under a CC BY-NC 4.0 license. Transformed headings to bullet points for brevity and added content on APA guidelines.

“ Proofreading for Punctuation ” in Professional Communications by Jordan Smith, Melissa Ashman, eCampusOntario, Brian Dunphy, and Andrew Stracuzzi. Published under a CC BY-NC-SA 4.0 license.

Truss, L. (2003). Eats, shoots & leaves: The zero tolerance approach to punctuation. New York: Gotham. Retrieved from https://penguinrandomhouse.ca/books/294386/eats-shoots-and-leaves-by-lynne-truss/excerpt

“ Proofreading for Grammar ” in Professional Communications by Jordan Smith, Melissa Ashman, eCampusOntario, Brian Dunphy, and Andrew Stracuzzi. Published under a CC BY-NC-SA 4.0 license. Lightly edited for tone. Replaced examples of incorrect/correct sentences with health-related examples.

“ Point of View ” in Writing Guide with Handbook by Robinson, M. B., Jerskey, M., & Fulwiler, T. Published by OpenStax under a CC BY 4.0 license. Lightly edited for brevity and clarity. Access for free at https://openstax.org/books/writing-guide/pages/1-unit-introduction

“ Academic Tone and Language ” in Academic Writing Skills by Patricia Williamson. Published under a CC BY-NC-SA 4.0 license. Transformed bullet points into table and edited content for brevity, tone, and consistency with its new context.

“ Word Choice ” and “ Using Context Clues ” in Writing for Success by University of Minnesota Libraries Publishing. Published under a CC BY-NC 4.0 license. Lightly edited for brevity.

“ Paragraphs and Transitions ” in Writing Guide with Handbook by Robinson, M. B., Jerskey, M., & Fulwiler, T. Published by OpenStax under a CC BY 4.0 license. Lightly edited for flow. Access for free at https://openstax.org/books/writing-guide/pages/1-unit-introduction

“ Why Cite Sources? ” in Choosing & Using Sources: A Guide to Academic Research by Teaching & Learning, Ohio State University Libraries. Published under a CC BY 4.0 license. Lightly edited for brevity and clarity.

“ Ethical Use and Citing Sources ” in Choosing & Using Sources: A Guide to Academic Research by Teaching & Learning, Ohio State University Libraries. Published under a CC BY 4.0 license. Lightly edited for brevity.

“ Why is Academic Integrity Important? ” in Academic Integrity at Fanshawe College by Meaghan Shannon and Andrea Purvis. Published under CC BY-NC-SA 4.0 license. Lightly edited for brevity and clarity.

“ The Honest Truth ” in College Success . Published by the University of Minnesota under a CC BY-NC-SA 4.0 license. Lightly edited for brevity and tone.

What is Plagiarism?

“ Intellectual Property: That’s Stealing! ” in English 102: Journey Into Open by Christine Jones. Published under a CC BY-NC-SA 4.0 license. Lightly edited for brevity and tone.

“ Common Knowledge & Plagiarism ” by Excelsior Online Writing Lab (OWL). Published under a CC BY 4.0 license. Lightly edited to reformat examples of common knowledge.

“ Intellectual Property: That’s Stealing! ” in English 102: Journey Into Open by Christine Jones. Published under a CC BY-NC-SA 4.0 license. Lightly edited for brevity, clarity, and consistency with its new context. Content was condensed and summarized to create the list of unintentional plagiarism examples, with some original content added.

“ Misrepresentation: Collusion ” in Academic Integrity by Ulrike Kestler and Christina Page. Published under a CC BY-NC-SA 4.0 license. Lightly edited for tone and clarity.

“ Misrepresentation: Contract Cheating ” in Academic Integrity by Ulrike Kestler and Christina Page. Published under a CC BY-NC-SA 4.0 license. Lightly edited for tone and clarity.

“ What is Self-Plagiarism? ” by University of Arizona Libraries, © [2022] The Arizona Board of Regents on behalf of The University of Arizona, licensed under a Creative Commons Attribution 4.0 International License . Added original content on differences in institutional policies.

What Happens if You Plagiarize?

“ The Consequences of Plagiarism ” by Excelsior Online Writing Lab (OWL). Published under a CC BY 4.0 license. Added original content about consulting relevant codes of conduct.

Tips For Success

“ Quoting ” in Academic Integrity by Ulrike Kestler and Christina Page. Published under a CC BY-NC-SA 4.0 license. Lightly edited for brevity and formatting.

“Paraphrasing and Summarizing ” in Academic Integrity Handbook by Donnie Calabrese, Emma Russell, Jasmine Hoover, and Tammy Byrne. Published under a CC BY-NC-SA 4.0 license. Lightly edited for flow.

“Paraphrasing and Summarizing ” and “ How to Summarize ” in Academic Integrity Handbook by Donnie Calabrese, Emma Russell, Jasmine Hoover, and Tammy Byrne. Published under a CC BY-NC-SA 4.0 license.

“ Identifying Quoting, Paraphrasing and Summarizing ” in Academic Integrity at the University of Minnesota by the University of Minnesota Libraries. Published under a CC BY-NC 4.0 license.

“ Note Taking Skills ” in Academic Integrity by Ulrike Kestler and Christina Page. Published under a CC BY-NC-SA 4.0 license.

Career Cornerstones: Establishing a Foundation for a Career in Healthcare Copyright © 2023 by Katherine Greene and Andrea Nelson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Academic literacy is more than language, it’s about critical thinking and analysis: universities should do more to teach these skills

Associate professor, University of Pretoria

Disclosure statement

Pineteh Angu is a member of the English Academy of South Africa (EASA), European Association for the Teaching of Academic Writing (EATAW) and the newly formed South African Association of Academic Literacy Practitioners (SAAALP)

University of Pretoria provides funding as a partner of The Conversation AFRICA.

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A diverse group of university students working together while sitting around a table between classes

Making the adjustment from school to university is no easy task. For instance, there’s a big difference between writing a high school essay and crafting an academic paper which meets university standards.

In the decades since formal apartheid ended, South Africa’s universities have become increasingly accessible to students from different socioeconomic, schooling and linguistic backgrounds. But many of these students do not have the language or literacy skills to succeed at university level.

When I talk about “language”, I don’t mean that their level of fluency in English is the problem. In my long experience as a researcher and practitioner in the field of academic literacy, I have seen time and again that not only non-native English speakers struggle to transition from school to university. Many students, no matter what language they speak, lack the skills of critical thinking, analysis and logical reasoning.

Academic literacy is a mode of reasoning that aims to develop university students into deep thinkers, critical readers and writers. Many universities in South Africa offer academic literacy programmes to support struggling undergraduates. On paper, these programmes are an opportunity for students to read and analyse different academic texts. Ideally they should provide students with the academic tools to cope in an ever-changing university landscape and the broader South African economy.

But, as my research and that of other academic literacy practitioners shows , many South African universities’ academic literacy programmes are still promoting what researchers in this field call a “ deficit model ”. Here, lecturers assume that academic literacy is about teaching generic skills that can be transferred across disciplines. These skills include note-taking, structuring an academic essay and constructing sentences and paragraphs. There’s also a big focus on the rules of English grammar.

While these are all useful skills, academic literacy is about so much more.

This approach does not equip students with skills that can transform their minds : critical and logical reasoning, argumentation, conceptual and analytical thinking, and problem solving.

Without these skills, undergraduate students come to believe, for instance, that disciplinary knowledge is factual and truthful and cannot be challenged. They don’t learn how to critically assess and even challenge knowledge. Or they only see certain forms of knowledge as valid and scientific. In addition, they believe that some (mainly African) languages can never be used for research, teaching and learning. Pragmatically, they also don’t develop the confidence to notice their own errors, attempt to address them or seek help.

I would like to share some suggestions on how to produce university graduates who can think critically.

The deficit model

Why does the deficit model still prevail in South African universities? Research ( including mine ) offers some clues.

First, academic literacy still suffers from confusion around the definition. Not everyone in higher education agrees on what it is. So, disciplinary experts and some academic literacy practitioners misrepresent it as English language support. They assume that reading and writing in English with grammatical correctness is more important than critical thinking and argumentation.

They assume that a semester or year-long academic literacy course can “fix” students who lack these basic English skills. This approach tends to target and stigmatise people whose home language isn’t English, most often Black South Africans, Afrikaans speakers and students from other parts of Africa.

Another issue is that some academic literacy lecturers are not familiar with or are unconcerned about new research. They don’t follow national or global scholarly debates about the discipline. That means their teaching isn’t grounded in research or in new theoretical shifts.

Moreover, academic literacy practitioners and disciplinary experts do not always work together to develop the courses. This entrenches misleading views about the field, and it means academic literacy lecturers are not always aware of what’s expected in different disciplines.

Doing things differently

These problems can be overcome.

Academic literacy programmes at South African universities should focus on providing students with empowering academic literacy skills that can transform their minds.

The starting point is to understand that academic literacy is a cognitive process. It helps students to think, read and write critically.

For this to happen, disciplinary boundaries and hierarchies must be disrupted. Academic literacy programmes should be designed collaboratively with disciplinary experts . This will guarantee contextual relevance. Academic literacy departments or units need to be staffed by academics who keep abreast of new research in the field. They should be familiar especially with research that focuses on the South African context.

Critical thinking
South African universities
English langauge
African languages
Academic writing
Undergraduates
Language of instruction
South African languages
Study skills

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Module 1: Research and the Writing Process

Research writing in the academic disciplines, introduction.

Regardless of the academic discipline in which you conduct research and write, and the heart of the research and writing processes lie the same principles. These principles are critical reading and writing, active and creative interpretation of research sources and data, and writing rhetorically. At the same time, as a college writer, you probably know that research and writing assignment differ from one academic discipline to another. For example, different academic disciplines require researchers to use different research methods and techniques. Writers in different disciplines are also often required to discuss the results of their research differently. Finally, as you probably know, the finished texts look different in different disciplines. They often use different format and organizational structure and use different citation and documentation systems to acknowledge research sources. All these differences are rhetorical in nature.

Researchers and writers in different academic disciplines do what they do because they have a certain rhetorical purpose to fulfill and a certain audience to reach. In order to make their research understood and to enable others in their intellectual community to follow their ideas and theories, academic writers conform to the expectations of their readers. They follow the research methods and procedures as well as the conventions of presenting that research established by their academic community. As a college student, you have probably noticed that your professors in different classes will give you different assignments and expect different things from you as a researcher and a writer.

Researching this chapter, I looked for the types of writing and research assignments that professors of different academic disciplines assign to students at the university where I work, by browsing websites of its different departments. As I expected, there was a considerable variety of purposes, audience, and research methods. I saw assignments ranging from annual accounting reports assigned in a business class, to studies of various countries’ political systems in a political science course, to a web search for information on cystic fibrosis in a cell biology class. All these assignments had different parameters and expected writers to do different things because they reflected the peculiarities of research and writing in the disciplines in which they were assigned. This variety of assignments, methods, and approaches is universal.

A study by Daniel Melzer examined the kinds of research and writing assignments students in various colleges and universities across the nation receive in different disciplines. Melzer’s shows that students in various academic disciplines are asked to conduct research for a variety of purposes, which ranged from informing and persuading to exploration and self- expression (91). Also, according to Melzer’s study, students in different disciplines researched and wrote for a variety of audience which included not only the instructor of their class, but also their classmates and for wider audiences outside of their classes (95). Despite this variety of goals, methods, and approaches, there are several key principles of source-based writing which span different academic disciplines and professions. These principles are:

The purpose of academic writing is to generate and communicate new knowledge and new ideas.
Academic writers write “from sources.” This means that new ideas, conclusions, and theories are created on the basis of existing ideas and existing research
Academic writers examine their sources carefully for their credibility and appropriateness for the writer’s goals and objectives.
Academic writers carefully acknowledge all their research sources using source citation and documentation systems accepted in their disciplines.

Intellectual and Discourse Communities

My contention throughout this book has been that, in order to become better researchers and writers, we need to know not only the “how’s” of these two activities but also the “why’s.” In other words, it is not sufficient to acquire practical skills of research and writing. It is also necessary to understand why you do what you do as you research and what results you can expect to achieve as a results of your research. And this is where rhetorical theory comes in. Writing and reading are interactive, social processes. Ideas presented in written texts are born as a result of long and intense dialog between authors and others interested in the same topic or issue. Gone is the image of the medieval scholar and thinker sitting alone in his turret, surrounded by his books and scientific instruments as the primary maker and advancer of knowledge.

Instead, the knowledge-making process in modern society is a collaborative, effort to which many parties contribute. Knowledge is not a product of individual thinking, but of collective work, and many people contribute to its creation. Academic and professional readers and writers function within groups known as discourse communities. The word “discourse” means the language that a group uses to talk what interests its members. For example, as a student, you belong to the community of your academic discipline.

Together with other members of your academic discipline’s intellectual community, you read the same literature, discuss and write about the same subjects, and are interested in solving the same problems. The language or discourse used by you and your fellow-intellectuals in professional conversations (both oral and written) is discipline-specific. This explains, among other things, why the texts you read and write in different academic disciplines are often radically different from one another and even why they are often evaluated differently.

Writing Activity: Analyzing Intellectual and Discourse Communities

What topics of discussion, issues, problems, or concerns keep these communities together? And what constitutes new knowledge for your group? Is it created experimentally, through discussion, or through a combination of these two and other methods?
How would you characterize the kinds of language which each of these communities use? Is it formal, informal, complex, simple, and so on? How are the community’s reasons for existence you listed in the first question reflected in their language?
When you entered into the community, did you have to change your discourse, both oral and written, in any way, to be accepted and to participate in the discussions of the community? This might be a good time to consider all the linguistic adjustments you had to make becoming a college student or entering your academic major.
Think of several classes you are currently taking. How do the discourses used in them differ from one another? Think about topics discussed, ways of making knowledge accepted in them, the degree of formality of the language used, and so on.
Does your community or group produce any written documents? These may include books, professional journals, newsletters, and other documents. Don’t forget the papers that you write as a student in your classes. Those papers are also examples of your intellectual community’s discourse.
What is the purpose of those documents, their intended audience, and the language that they use? How different are these documents from one community to the next? Compare, for example, a paper you wrote for your psychology class and one for a literature class.
How often does a community you belong to come into contact with other intellectual and discourse groups? What kinds of conversations take place? How are conflicts and disagreements negotiated and resolved? How does each group adjust its discourse to hear the other side and be heard by it?

After completing this activity, you will begin to see knowledge making as a social process. I also hope that you will begin to notice the differences that exist in ways that different groups of people use language, reading, and writing. As persuasive and rhetorical mechanisms, reading and writing are supposed to reach between people and groups.

The term community does not necessarily mean that all members of these intellectual and discourse groups agree on everything. Nor does it mean that they have to be geographically close to one another to form such a community. Quite the opposite is often true. Debates and discussions among scientists and other academics who see things differently allows knowledge to advance. These debates in discussions are taking place in professional books, journals, and other publications, as well as at professional meetings.

Writing Activity: Rhetorical Analysis of Academic Texts

What is the purpose of the articles and other materials that appear in the journals? Talk about this purpose as a whole; then select one or two articles and discuss their purpose in detail. Be sure to give concrete examples and details.
Who are the intended audience of these publications? What specific elements in the writing which appears there can help us decide?
Consider the structure and format of the writings in the journals. How do they connect with the purpose of the writing and the intended audience? For instance, what kinds of evidence or citation systems do their authors’ use?

Discuss your results with your classmates and your instructor, or prepare a formal paper reporting and analyzing the results of your research.

The Making of Knowledge in Academic Disciplines

In the preceding section of this chapter, I made a claim that the making of ne w knowledge is a social process, undertaken by intellectual communities. In this section, we will look at one influential theory that has tried to explain how exactly this knowledge- making process happens. The theory of knowledge-making which I am talking about was proposed by Thomas Kuhn in his much-cited 1962 book The Structure of Scientific Revolutions . Although, as the book’s title suggests, Kuhn was writing about sciences, Kuhn’s theory has now been accepted as relevant and useful not only by academic disciplines outside of natural sciences. According to Kuhn, the change in human knowledge about any subject takes place in the following steps. At first, an academic discipline or any other intellectual community works within the confines of an accepted theory or theories. The members of the community use it systematically and methodically.

Kuhn calls this theory or theories the accepted paradigm, or standard of the discipline. Once the majority of an intellectual community accepts a new paradigm, the community’s members work on expanding this paradigm, but not on changing it. While working within an established paradigm, all members of an intellectual community have the same assumptions about what they study and discuss, use the same research methods and approaches, and use the same methods to present and compare the results of their investigation. Such uniformity allows them to share their work with one another easily.

More importantly, though, staying within an accepted paradigm allows researchers to create a certain version of reality that is based on the paradigm that is being used and which is accepted by all members of the community. For example, if a group of scientists studies something using a common theory and common research methods, the results that such investigation yields are accepted by this group as a kind of truth or fact that had been experimentally verified. Changes in scientific paradigms happen, according to Kuhn, when scientists begin to observe unusual phenomena or unexpected results in their research. Kuhn calls such phenomena anomalies. When anomalies happen, the current paradigm or system of research and thinking that a community employs fails to explain them. Eventually, these anomalies become so great that they are impossible to ignore. Then, a shift in paradigm becomes necessary.

Gradually, then, existing paradigms are re-examined and revised, and new ones are established. When this happens, old knowledge gets discarded and substituted by new knowledge. In other words, an older version of reality is replaced by a newer version. To illustrate his theory, Kuhn uses the paradigm shift started by the astronomer Copernicus and his theory that the Earth revolves around the Sun. I have also used this example in the chapter of this book dedicated to rhetoric to show that even scientific truths that seem constant and unshakable are subject to revision and change. To an untrained eye it may seem that all scientists and other researchers do is explain and describe reality which is unchangeable and stable. However, when an intellectual community is working within the confines of the current paradigm, such as a scientific theory or a set of research methods, their interpretations of this reality are limited by the capabilities and limitations of that paradigm. In other words, the results of their research are only as good as the system they use to obtain those results.

Once the paradigm use for researching and discussing the subjects of investigation changes, the results of that investigation may change, too. This, in turn, will result in a different interpretation of reality.

Application of the Concept of Discourse Communities to Research Writing

Kuhn’s theory of knowledge making is useful for us as researchers and writers because it highlights the instability and changeability of the terms “fact” and “opinion.” As I have mentioned throughout this book, the popular perception of these two terms is that they are complete opposites. According to this view, facts can be verified by empirical, or experimental methods, while opinions are usually purely personal and cannot be verified or proven since they vary from one person to another. Facts are also objective while opinions are subjective. This ways of thinking about facts and opinions is especially popular among beginning writers and researchers.

When I discuss with my students their assumptions about research writing, I often hear that research papers are supposed to be completely objective because they are based on facts, and that creative writing is subjective because it is based on opinion. Moreover, such writers say, it is impossible to argue with facts, but it is almost equally impossible to argue with opinions since every person is entitled to one and since we can’t really tell anyone that their opinions are wrong.

In college writing, such a theory of fact and opinion has very tangible consequences. It often results in writing in which the author is either too afraid to commit to a theory or points of view because he or she is afraid of being labeled subjective or biased. Consequently, such writers create little more than summaries of available sources. Other inexperienced writers may take the opposite route, writing exclusively or almost exclusively from their current understanding of their topics, or from their current opinions. Since “everyone is entitled to their own opinion,” they reason, no one can question what they have written even if that writing is completely unpersuasive. In either case, such writing fails to fulfill the main purpose of research, which is to learn.

What later becomes an accepted theory in an academic discipline begins as someone’s opinion. Enough people have to be persuaded by a theory in order for it to approach the status of accepted knowledge. All theories are subject to revision and change, and who is to say some time down the road, a better research paradigm will not be invented that would overturn what we now consider a solid fact. Thus, research and the making of knowledge are not only social processes but also rhetorical ones. Change in human understanding of difficult problems and issues takes place over time. By researching those problems and issues and by discussing what they find with others, writers advance their community’s understanding and knowledge.

Writing Activity: Investigating Histories of Academic Discussions

The subjects of academic research, debates, and disagreements develop over time. To you as a student, it may seem that when you read textbooks and other professional literature in your major or other classes you are taking, you are taking in permanent and stable truths. Yet, as we have seen from the previous two sections of this chapter, members of academic communities decide what topics and questions are important and worth researching and discussing before these discussions make it to the textbook of the pages of an academic journal. In this activity, you are invited to examine the history and development of an issue, problem, or question in your major or other academic discipline that interests you. In other words, you will be a historian of an academic discipline whose job will be to trace the development of a topic, question, or issue important to one academic community.

How far you will take this project will depend on the time you have, the structure of your class, and the advice of your instructor. For example, you may be limited to conducting a simple series of searches and preparing an oral presentation for your classmates. Or, you may decide to make a full-length writing project out of this assignment, at the end creating an I-search paper or some other written document presenting and discussing the results of your research. In either case, try to follow the following steps during this project. Depending on the instructions from your teacher, you may work by yourself or with others.

In order to select an important issue or question that is actively discussed in your academic or professional community, first look through the textbooks in your major or any other academic discipline you are interested in. Next, conduct a library search for journals in the field and briefly looks over what topics, issues, or questions they are concerned with. Conduct a web search for reliable sites where these professional discussions are taking place. If you are taking a class or classes in the discipline you are studying, discuss this assignment and the emerging topic of your investigation with your professor. Try to find out how this topic is explained to the general public in popular magazines and newspapers. Remember that your goal in this project not to learn and report on the current state of this discussion (although such reporting may be a part of your project), but to investigate its historical development as an issue or a problem in the academic discipline of your interest. Develop a general understanding of the current state of the issue or topic you are interested in. Be sure to include to the following elements:

What is the topic of discussion?
What evidence of the topic’s importance for your academic discipline have you found?
What is being said about the issue and by whom?
Are there opposing sides in the discussion and on what ground do they oppose each other?
What arguments do all the sides in the discussion use?

The first time the topic or issue gets significant attention from the professional community. Keep in mind that your job is not necessarily to pinpoint the exact date when the first publication on the topic appeared or the first discussion about it took place, although finding that out certainly will not hurt. Rather, try to find out the general time period when the discussion originated or the topic was attracting attention from academic professionals.

What events in the academic world and society as a whole may have triggered the discussion of this topic? Since the academic world is a part of society as a whole, academic interests and discussions are usually somehow connected with what society as a whole is interested in and concerned about.

Name a few key figures and events that contributed to the prominence of the topic or issue you are investigating.

Identify times of paradigm shift for your subject. What event, both in the academic discipline and in society at large, may have caused significant shifts in people’s thinking about the issue?

Try to predict the future development of the discussion. Will it remain an important issue in your discipline or will the discussion end? Why or why not? What factors, events, and people, both in the academic worlds and in society as a whole may contribute to this. How do you suppose the discussion of the topic will evolve in the future? For example, will the questions and issues at stake be revised and redefined?

Chances are that during your research, your saw some significant developments and shifts in the ways in which your academic discipline has understood and talked about the issues and topic that interest its members.

To illustrate the process of historical investigation of an academic subject, let us look at the hot issue of cloning. What began as a scientific debate years ago has transcended the boundaries of the academic world and is not interesting to various people from various walks of life, and for various reasons. The issue of cloning is debated not only from the scientific, but also from the ethical and legal points of view, to name just a few.

Cloning: Current Perspectives and Discussions

Since I am not a scientist, my interest in the subject of cloning is triggered by an article on stem cell research that I read recently in the popular magazine Scientific American. I know that stem cell research is a controversial subject, related to the subject of human cloning. My interest in stem cell research was further provoked by the impassioned speech made by Ron Regan, the son of the late President Ronald Regan, at the Democratic Party’s National Convention in the summer of 2004. Regan was trying to make a case for more stem cell research by arguing that it could have helped hid father who had died of Alzheimer’s disease. I conducted a quick search of my university library using the key words “human cloning.” The search turned up eighty-seven book titles that told me that the topic is fairly important for the academic community as well as for the general public.

I noticed that the most recent book on cloning in my library’s collection was published this year while the oldest one appeared in 1978. There seemed to be an explosion of interest in the topic beginning in the 1990s with the majority of the titles appearing between then and 2004. Next, I decided to search two online databases, which are also accessible from my university library’s website. I was interested in both scientific and legal aspects of cloning, so I searched the health science database PubMed (my search turns up 2549 results). Next, I search the database LexisNexis Congressional that gave me access to legislative documents related to human cloning. This search left me with over a hundred documents. I was able to find many more articles on human cloning in popular magazines and newspapers. By reading across these publications, I would probably be able to get a decent idea about the current state of the debate on cloning.

Cloning: A Historical Investigation

Dolly the sheep was cloned in 1996 by British scientists and died in 2003. According to the website Science Museum (www.sciencemuseum.org.uk), “Dolly the sheep became a scientific sensation when her birth was announced in 1997. Her relatively early death in February 2003 fuels the debate about the ethics of cloning research and the long-term health of clones.” I am tempted to start my search with Dolly because it was her birth that brought the issue of cloning to broad public’s attention. But then I recall the homunculus—a “test tube” human being that medieval alchemists often claimed to have created. It appears that my search into the history of cloning debate will have to go back much further than 1996 when Dolly was cloned.

Cloning: Signs of Paradigm Shifts

Living in the 21st century, I am skeptical towards alchemists’ claims about creating a homunculus out of a bad of bones, skin, and hair. Their stories may have been believable in the middle-ages, though, and may have represented the current paradigm of thinking about the possibility of creating living organisms is a lab. So, I turned to Dolly in an attempt to investigate what the paradigm of thinking about cloning was in the second half of the 1990s and how the scientific community and the general public received the news of Dolly’s birth. Therefore, I went back to my university library’s web page and searched the databases for articles on Dolly and cloning published within two years of Dolly’s birth in 1996. After looking through several publications, both from scientific and popular periodicals, I sense excitement, surprise, skepticism, and a little concern about the future implications of our ability to close living creatures. Writing for The Sunday Times, in 1998, Steve Connor says that Dolly would undergo texts to prove that she is, indeed, the clone of her mother. In his article, Connor uses such words as “reportedly” which indicates skepticism (The Sunday Times, Feb 8, 1998, p. 9). In a New Scientist article published in January 1998, Philip Cohen writes that in the future scientists are likely to establish human cloning techniques. Cohen is worried that human cloning would create numerous scientific, ethical, and legal problems. (New Scientist, Jan 17, 1998 v157 n2117 p. 4(2))

Let’s now fast-forward to 2003 and 2004. Surprisingly, at the top of the page of search results are the news that the British biotech company whose employees cloned Dolly. Does this mean that cloning is dead, though? Far from it! My research shows debates about legal and ethical aspects of cloning. The ability of scientists to clone living organisms is not in doubt anymore. By now, political and ideological groups have added their agendas and their voices to the cloning and stem cell research debate, and the US Congress has enacted legislation regulating stem cell research in the US. The current paradigm of discussions of human cloning and the related subject of stem cell research is not only scientific but also political, ethical, legal, and ideological in nature.

The historical study project as well as my illustration of how such an investigation could be completed should illustrate two things. Firstly, if you believe that something about human cloning or any other topic worth investigating is an indisputable fact, chances are that some years ago in was “only” someone’s opinion, or, in Kuhn’s words, an “anomaly” which the current system of beliefs and the available research methods could not explain. Secondly, academic and social attitudes towards any subject of discussion and debate are formed and changed gradually over time. Both internal, discipline specific factors, and external, social ones, contribute to this change. Such internal factors include the availability of new, more accurate research techniques or equipment. The external factors include, but are not limited to, the general cultural and political climate in the country and in the world. Academic research and academic discussions are, therefore, rhetorical phenomena which are tightly connected not only to the state of an academic discipline at any given time, but also to the state of society as a whole and to the interests, beliefs, and convictions of its members.

Research Activity: Interviewing Academic Professionals

In order to learn more about the conventions of academic discourse, interview a professor at your college. You may wish to talk to one of the teachers whose classes you are currently taking. Or, you may choose to interview a teacher whom you do not yet know personally, but who teaches a course that interests you or who works in an academic major that you are considering. In either case, the purpose of your interview will be to learn about the conventions of research and writing in your interlocutor’s academic discipline. You can design your own interview questions. To learn about designing interviews, read the appropriate section in Chapter 7 of this book. To get you started, here are three suggestions:

Ask to describe, in general, the kinds of research and writing that professionals in that academic field conduct. Focus on research goals, methods, and ways in which research results are discussed in the field’s literature.
Discuss how a specific text from the academic discipline, such as a book or a journal article reflects the principles and approaches covered in the first question.
Ask for insights on learning the discourse of the discipline.

Establishing Authority in Academic Writing by Taking Control of Your Research Sources

Good writing is authoritative. It shows that the author is in control and that he or she is leading the readers along the argument by skillfully using research sources, interpreting them actively and creatively, and placing the necessary signposts to help the readers anticipate where the discussion will go next. Authoritative writing has its writing and its writer’s voice present at all times. Readers of such writing do not have to guess which parts of the paper they are reading come from an external source and which come from the author him or herself.

The task of conveying authority through writing faces any writer since it is one of the major components of the rhetorical approach to composing. However, it is especially relevant to academic writing because of the context in which we learn it and in which it is read and evaluated. We come to academic writing as apprentices not only in the art of composing but also in the academic discipline which are studying. We face two challenges at the same time. On the one hand, we try to learn to become better writers. On the other, we study the content of our chosen academic disciplines that will become the content of our academic writing itself. Anyone entering college, either as an undergraduate or a graduate student, has to navigate the numerous discourse conventions of their academic discipline. We often have too little time for such navigation as reading, writing, and research assignments are handed to us soon after our college careers begin. In these circumstances, we may feel insecure and unsure of our previous knowledge, research, and writing expertise.

In the words of writing teacher and writer David Bartholomae, every beginning academic writer has to “invent the university.” What Bartholomae means by this is, when becoming a member of an academic community, such as a college or a university, each student has to understand what functioning in that community will mean personally for him or her and what conventions of academic reading, writing, and learning he or she will be expected to fulfill and follow. Thus, for every beginning academic writing, the process of learning its conventions is akin to inventing his or her own idea of what university intellectual life is like and how to join the university community.

Beginning research and academic writers let their sources control their writing too often. I think that the cause of this is the old idea, inherent in the traditional research paper assignment, that researched writing is supposed to be a compilation of external sources first and a means for the writer to create and advance new knowledge second, if at all. As a result, passages, and sometimes whole papers written in this way lack the writer’s presence and, as a consequence, they lack authority because all they do is re-tell the information presented in sources. Consider, for example, the following passage from a researched argument in favor of curbing video game violence. In the paper, the author is trying to make a case that a connection exists between violence on the video game screen and in real life. The passage below summarizes some of the literature.

The link between violence in video games and violence in real life has been shown many times (Abrams 54). Studies show that children who play violent video games for more than two hours each day are more likely to engage in violent behavior than their counterparts who do not (Smith 3). Axelson states that some video games manufacturers have recognized the problems by reducing the violence in some of their titles and by rating their games for different age groups (157). The government has instituted a rating system for videogames similar to the one used by the movie industry in an effort to protect your children from violence on the screen (Johnson 73). Alberts and Cohen say that we will have to wait and see whether this rating system will prove to be effective in curbing violence (258).

This passage lacks authority because every sentence in it is taken from an external source. Where is the writer in this paragraph? Where are the writer’s voice and interpretations of the research data? What new insights about the possible connection between video game and real life violence do we get from this author? Is there anything in this passage that we could not have learned by reading the sources mentioned in this paper? This writer has let external sources control the writing by composing an entire paragraph (and the rest of the paper is written in the same way) out of external source segments and nowhere in this passage do we see the author’s own voice, persona, or authority. So, how can the problem of writing without authority and without voice be solved? There are several ways, and the checklist below provides you with some suggestions.

Always remember to use research for a rhetorical purpose—to create new knowledge and convey it to your readers. Except in rare cases, writers are not compilers of existing information. Resist the urge to limit your research to simply summarizing and quoting external sources. Therefore, your ultimate purpose is to create and express your own theories and opinions about your topic.
Talk to academics or professionals to find out what constitutes authoritative writing in their field. It could be the presence of a strong voice, or the use f particular research methods and techniques, or a certain way to present the results of your research. Later on in the chapter, you are offered an interview project designed to help you do that.
Create annotated bibliographies to make sense of your research and make the ideas and theories you read about, your own. Try the annotated bibliography activity later on in the chapter.
Use only reliable sources.

Integrating Sources into Your Own Writing

One of the most difficult tasks facing students of research writing is learning how to seamlessly integrate the information they find in the research sources into their own writing. In order to create a rhetorically effective researched text, a writer needs to work out a way of combining the research data, the voices and theories of research sources’ authors on the one hand and his or her ideas, voice, and tone on the other. The following techniques of integrating source material into your own writing are, of course, relevant not only for academic research. However, it is when faced with academic research papers that many beginning researchers face problems with the integration of sources. Therefore, I am placing the discussion of these methods into the chapter of the book dedicated to academic research. Typically, researching writers use the following methods of integrating information from research sources into their writing:

Direct quoting

Quoting from a source directly allows you to convey not only the information contained in the research source, but also the voice, tone, and “feel” of the original text. By reading direct quotes, your readers gain first-hand access to the language and the spirit of the original source.

How Much to Quote

Students often ask me how much of their sources they should quote directly in their papers. While there is no hard and fast rule about it, I usually reply that they should quote only when they feel it necessary to put their readers in direct contact with the text of the source. Quote if you encounter a striking word, sentence, or passage, one that you would be hard pressed to convey the same information and the same emotions and voice better than the original source. Consider, for example the following passage from a paper written by a student. In the paper, the writer analyzes a 19th-century slave narrative written by a man named J. D. Green:

The most important event of Green’s early life was the sale of his mother to another owner at the young age of twelve years old. In response to this Green dropped to his knees and [shouted] at the heavens, “Oh! How dreadful it is to be black! Why was I born black? It would have been better had I not been born at all” (Green 5). It is this statement that communicates the message of Green’s story. [None of] the atrocities told in the later portions of the narrative…elicit the same level of emotion and feeling from Green. For the remainder of the story, [he] is very reserved and treats each increasingly horrendous crime as if it was of no particular importance.

The direct quote works well here because it conveys the emotion and the voice of the original better than a paraphrase or summary would. Notice also the author of the paper quotes sparingly and that the borrowed material does not take over his own ideas, voice, and tone. Out of roughly ten lines in this passage, only about two are quoted, and the rest is the author’s own interpretation of the quote or explanation for why the quote is necessary here.

If, after writing a preliminary draft of a paper, you feel that you have too many quotes and not enough of your own material, try the following simple trouble- shooting method. This activity was suggested to me by my colleague Michael Moghtader. Both my students and I have found it effective. Take a pen or a highlighter and mark all direct quotes in your paper. Make sure that the amount of quoted material does not exceed, or even equal the amount of your own writing. A good ratio of your own writing to quoted material would be 70% to 30% or even 80% to 20%. By keeping to these numbers, you will ensure that you work is not merely a regurgitation of writing done by others, but that it makes a new and original contribution to the treatment of your topic.

Summarizing

A summary is a shortened version of the original passage, expressed in the writer’s own words. The key to creating a good and useful summary of a source is preserving all the information and arguments contained in the original while condensing original to a small size. According to Bruce Ballenger, the author of the book The Curious Researcher (2001), summarizing “…requires careful thought , since you are the one doing the distilling [of the original], especially if you are trying to capture the essence of the whole movie, article, or chapter, that’s fairly complex” (128). Purely and simply, then, a good summary manages to capture the essence of the original passage without losing any important information. Consider the following example. The original passage comes from an article exploring manifestation of the attention deficit/hyperactivity disorder (ADHD) not only in children but also in adults.

Original passage:

Perhaps the clearest picture of adult ADHD comes from studies of people originally diagnosed with ADHD in grade school and followed by researchers through adolescence and young adulthood. These studies vary widely in their estimates of ADHD prevalence, remission rates, and relationship to other psychiatric disorders. But over all, they show a high percentage — 80% in several studies –of ADHD children growing into ADHD adolescents. Such individuals have continual trouble in school, at home, on the job, with the law in general, and with substance abuse in particular. Compared with control groups, ADHD adolescents are more likely to smoke, to drop out of school, to get fired, to have bad driving records, and to have difficulties with sexual relationships. “There’s a great deal of continuity from the child to the adult form,” says Russell Barkley, a researcher at the Medical University of South Carolina. “We’re not seeing anything that suggests a qualitative change in the disorder. What’s changing for adults is the broadening scope of impact. Adults have more things they’ve got to do. We’re especially seeing problems with time, with self-control, and with planning for the future and being able to persist toward goals. In adults, these are major problems.” Poor time management is a particularly treacherous area. As Barkley observes, “With a five-year-old, time management isn’t relevant. With a 30-year-old, it’s highly relevant. You can lose your job over that. You can lose a relationship over it.”

According to the authors of the article “A Lifetime of Distraction,” studies show that about 80% of children with ADHD grown into ADHD adolescents. Such people may have trouble in school, at work, and even with the law. Poor time management by adults with ADHD is of particular concern (1).

When summarizing the lengthy original passage, I looked for information struck me as new, interesting, and unusual and that might help me with my own research project. After reading the original text, I discovered that ADHD can transfer into adulthood— something I had not known before. That claim is the main focus of the passage and I tried to reflect it in my summary.

Paraphrasing

Paraphrasing means rewriting original passages in your own words and in roughly the same length. Skillful paraphrasing of your sources can go a long way in helping you achieve two goals. Firstly, when you paraphrase you are making sense of your sources, increasing your “ownership” of the ideas expressed in them. This allows you to move a little closer to creating your own viewpoint, your own theory about the subject of your research. Paraphrasing is a great alternative to direct quoting (especially excessive quoting) because it allows you to recast the ideas of the original into your own language and voice. Secondly, by carefully paraphrasing source material, you are helping yourself to avoid unintentionally plagiarizing your sources. There is more discussion on how to avoid plagiarism in Chapter 12. For now, consider this passage, taken from the article “Fighting the Images Wars”, by Steven Heller.

Such is the political power of negative imagery that, during World War II, American newspapers and magazines were prohibited from publishing scenes of excessively bloody battles, and drawings done by official “war artists” (at least those that were made public) eschewed overly graphic depictions. It wasn’t easy, but U.S. military propaganda experts sanitized the war images, with little complaint from the media. While it was acceptable to show barbaric adversaries, dead enemy soldiers, and even bedraggled allies, rare were any alarming representations of our own troops in physical peril, such as the orgy of brutal violence during the D-Day landings.

Paraphrase:

In his article “Fighting the Image Wars,” writer Steven Heller argues that the US government tries to limit the power of the media to publish disturbing images of war and conflict. According to Heller, during World War II and during the Korean War, American media were not allowed to publish images of disturbing war scenes (176). Heller further states that while it was often OK to show the enemies of the US as “barbaric” by displaying images of the atrocities committed by them, media rarely showed our own killed or wounded troops (176).

While the paraphrase is slightly shorter than the original, it captures the main information presented in the original. Notice the use in the paraphrase of the so-called “signal phrases.” The paraphrase opens with the indication that what is about to come is taken from a source. The first sentence of the paraphrased passage also indicates the title of that source and the name of its author. Later on in the paragraph, the signal phrase “According to Heller” is used in order to continue to tell the reader that what he or she is reading is the author’s rendering of external source material.

How to Quote, Paraphrase, and Summarize Effectively

One of the reasons why so many of us do not like the traditional research paper assignment is because we often feel that it requires us to collect and compile information without much thought about why we do it. In such assignments, there is often not enough space for the writer to express and explore his or her own purpose, ideas, and theories. Direct quoting is supposed to help you make your case, explain or illustrate something. The quote in the passage above also works well because it is framed by the author’s own commentary and because it is clear from why the author needs it. He needs it in order to show the utter horror of J.D. Green at the sale of his mother and his anguish at being black in a slave-holding society. The quote is preceded by statement claiming that the loss of his mother was a terrible event for Green (something that the quote eloquently illustrates). After quoting from the source, the writer of the paper prepares his readers for what is to come later in the paper. Therefore, the quote in the passage above fulfills a rhetorical purpose. It illustrates a key concept that will be seen throughout the rest of the work and sets up the remaining portion of the argument.

Introduce the source and explain why you are using it

Comment on the source material and set up the next use of a source

Continue using the steps in the same or similar order for each source.

Quick Reference: Using Signal Phrases

Here are some popular signal phrases:

“According to [author’s name or work’s title]…”

“[Author’s name] argues that…”

“[Author’s name] states that…”

“[Author’s name] writes that…”

“[Author’s name] contends that…”

There are many other variations of these. When writing your own papers, play with these phrases, modify them to suit your needs, and see how that does to your writing. Remember that your readers need to be prepared for every quote, summary, or paraphrase. They need to know what is coming and why. Using signal phrases will help you prepare them.

Writing Activity: Putting the Writer Back into Writing

Do something with every source and every external reference. Sources, no matter how authoritative, do not speak for themselves. It is up to you as a writer to explain their significance for your paper and to comment on them. Therefore, every time you need to use an external source in your writing, explain to your readers what that source does for your argument and why you are using it.
Establish and assert your authority over the subject of your writing and over your sources. It is your paper, and therefore it your voice, your opinions, and your theories that really count in it. External sources are useful learning and argument tools, but it is still you who does the learning and the arguing.
If you summarize and paraphrase your sources, make sure your readers know where a reference to one source ends and a reference to the next one begins.
Make sure your readers know whether it is your source speaking or you. If you summarize or paraphrase your sources, rather then quoting them directly, do so in such a way that your audience knows where the summary or paraphrase ends and your own commentary on it begins.
Carefully analyze what information about your sources your readers need. For example, if most of your readers have not studied your sources in detail, provide them with enough information about the sources.
Apply the conventions of working with sources that exist in your academic discipline.

Writing Activity: Creating an Annotated Bibliography

Creating an annotated bibliography of your research sources can help you take control of them and put your own voice and personality back into your research writing. Unlike conventional bibliographies that simply provide information about the work’s author, title, publisher, and so on, each entry of an annotated bibliography briefly summarizes an entry and then evaluates its possible application to research and writing.

According to Owen Williams, a librarian at the library of the University of Minnesota, annotated bibliographies are created with the following purposes:

To review literature on a particular subject.
To illustrate the quality of research that you have done
To provide examples of the types of sources available
To describe other items on the topic that might be of interest to the reader.

Williams then provides an example of an entry from an annotated bibliography:

“Sewell, W. (1989). Weaving a program: Literate programming in WEB. New York: Van Nostrand Reinhold.

Sewell explains the code language within these pages including certain lines of code as examples. One useful idea that Sewell uses is to explain characters and how they work in the programming of a Web Page. He also goes through and describes how to make lists and a title section. This will be very useful because all Web Pages have a title section. This author also introduces Pascal which I am not sure if I will include in my manual but after I read more about it I can decide whether this will be helpful to future users. This book will not be the basis of my manual but will add some key points, which are described above.”

Note that the author of this entry not only summarizes the content of a source, but also evaluates the usefulness of this source a specific research project. Annotated bibliographies are not just exercises in the rules of citation. Instead, they help writers to begin the transition from reading sources into writing about them. By combining evaluation with description, annotated bibliographies help writers approach their research actively by beginning to make sense of their sources early on in the research process.

Begin a research project by collecting and annotating possible sources. Remember that not all the sources which your annotated bibliography will include may end up in your final paper. This is normal since researchers cast their nets much wider in the beginning of a project than the range of sources which they eventually include in their writing. The purpose of creating an annotated bibliography is to learn about the available resources on your subject and to get an idea how these resources might be useful for your particular writing project. As you collect your sources, write short summaries of each of them. Also try to apply the content of these sources to the project you are working on Don’t worry about fitting each source exactly into what you think your project will be like. Remember that, in the process of research, you are learning about your subject, and that you never really know where this learning process takes you.

Conclusions

Approach each research writing assignment rhetorically. Learn to recognize its purpose, intended audience, the context in which you are writing and the limitations that this context will impose on you as a writer. Also treat the format and structural requirements, such as the requirement to cite external sources, as rhetorical devices which will help you to make a bigger impact on your readers.
Try to understand each research and writing assignment as best as you can. If you receive a written description of the assignment, read it several times and discuss it with your classmates and your instructor. If in doubt about some aspect of the assignment, ask your instructor.
Develop and use a strong and authoritative voice. Make your sources work for you, not control you. When you write, it is your theories and your voice that counts. Research helps you form and express those opinions.
Becoming a good academic researcher and writer takes time, practice, and rhetorical sensitivity. It takes talking to professionals in academic fields, such as your college professors, reading a lot of professional literature, and learning to understand the research and writing conventions of each academic discipline. To learn to function as a researcher and writer in your chosen academic discipline or profession, it is necessary to understand that research and writing are governed by discourse and community conventions and not by rigid and artificial rules.

Kuhn, Thomas. 1962. The Structure of Scientific Revolutions. University of Chicago Press, Chicago, Illinois. Melzer, Dan. 2003. “Assignments Across the Curriculum: A Survey of College Writing.” Language and Learning Across the Disciplines. (6.1): 86- 110.

Chapter 6: Research Writing in the Academic Disciplines. Provided by : Saylor Academy. Located at : http://www.saylor.org/site/wp-content/uploads/2011/01/ENGL002-Chapter-6-Research-Writing.pdf . License : CC BY: Attribution

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The purpose of this study was to determine the relationship between the grammatical. competence and academic writing competence of Grade 10 students during the last two. quarters of the School ...

Capstone Form and Style

Example of Uncredited Source

Revising a Paragraph With an Uncredited Source

What if the writer adds a citation and quotation marks?

So, what is the best course of action?

Writing With Integrity in Doctoral Capstone Studies

Walden Resources

Centers and Offices

Student Resources

Organizing Your Social Sciences Research Paper

Importance of Good Academic Writing

Strategies for...

Structure and Writing Style

Writing Tip

ENGL002: English Composition II

Intellectual and Discourse Communities

Writing Activity: Analyzing Intellectual and Discourse Communities

Writing Activity: Rhetorical Analysis of Academic Texts

The Making of Knowledge in Academic Disciplines

Application of the Concept of Discourse Communities to Research Writing

Writing Activity: Investigating Histories of Academic Discussions.

Cloning: Current Perspectives and Discussions

Cloning: A Historical Investigation

Cloning: Signs of Paradigm Shifts

Research Activity: Interviewing Academic Professionals

Establishing Authority in Academic Writing by Taking Control of Your Research Sources

Integrating Sources into Your Own Writing

Direct quoting

How Much to Quote

Summarizing

Paraphrasing

How to Quote, Paraphrase, and Summarize Effectively

Quick Reference: Using Signal Phrases

Writing Activity: Putting The Writer Back into Writing

Writing Activity: Creating an Annotated Bibliography

Conclusions

Write and Cite

Responsible research and writing habits

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Student Writing in Higher Education

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Academic Integrity at MIT

Sometimes the goals of academic writing may seem contradictory.

Getting Started

Academic Writing: Critical Thinking & Writing

Critical Thinking

Writing Critically

Descriptive Writing and Critical Writing

Further Reading

Essential Links

Chapter 2: Academic Writing and Integrity

Components of Academic Writing

capitalization

Subject-Verb Agreement

Comma-Splices

Run-On Sentences

Sentence Fragments

What is plagiarism?

What Happens If You Plagiarize?

Tips for Success

CHapter 2 Test Yourself

Chapter 2 Crossword Puzzle

References and Attributions

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Academic literacy is more than language, it’s about critical thinking and analysis: universities should do more to teach these skills

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The deficit model

Doing things differently

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