how to write application letter for transfer

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How To Write A Transfer Request Letter And Email (With Examples)

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If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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• Transfer Request Letter

How to Write an Effective Transfer Request Letter + Samples

If you intend to relocate to a different state or city and your current workplace has a branch in your intended location. In that case, you can write a transfer request letter to your company’s management to seek a transfer to this other location. 

A transfer request letter is a formal letter to your boss informing them that you would like to transfer to another branch of the same company. If you’re looking to relocate, this is an easy way to get a job in the new location and help you settle in faster. 

The first step to writing a transfer request letter is to speak with your manager or boss. After your meeting, you can proceed with writing your letter. 

A well-written transfer request letter drastically increases your chances of your request being approved. This article will discuss the step-by-step guide to writing a transfer request letter and include some samples to help you write your own letters. 

How to Write a Transfer Request Letter

Here’s a practical guide on how to write transfer request letters:

1. Begin with a formal greeting. When writing transfer request letters, you must remember that you’re writing professional letters. As such, your letters must follow all professional etiquette, including but not limited to a formal salutation. Since you’re writing the letter to someone familiar, you can use “Dear ‘Mr/Ms/Mrs’ (and the last name of the recipient)” An example of this is “Dear Mr. Frank”

2. Write the introduction: After the salutation, the next step is to write the purpose of the letter. In this section, state your name, position, and include the branch and location you want to transfer to. 

3. State your reason for requesting the transfer: When stating your reason for the transfer, you do not need to go into too much detail. Your reason can be outlined in one sentence. If your manager requests a meeting with you to discuss this further, you can explain properly in that meeting. 

4. Briefly mention your work history: This section of your letter states how long you’ve been working with the company and your contributions. If you’ve had any significant achievements, include them in this letter section. 

5. Conclude the Letter: Your transfer request letter should end with you appreciating the recipient for their consideration. This is also the point to state that your CV is attached to the letter. 

6. Attach your CV: The sole purpose of including your CV in your letter is to remind the management of your skills and accomplishments. If you decide to include your CV, ensure it is a recent and updated version. 

7. Do not be overly casual: Granted, you’re sending the letter to someone you’ve worked closely with, but this doesn’t mean your letter should be void of all professionalism. 

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Examples of Transfer Request Letters for Various Reasons

Transfer request letter for relocation, transfer request letter for medical reasons, transfer request letter due to relocation of partner.

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Tips to ensure your transfer request is approved.

Discuss with your manager. Before writing a transfer request letter, it is important that you have a physical meeting with your manager first (if you work in person). This way, you can get the proper guidance you need to write your letter. 

If you can, it would also help your case if you reached out to the manager in the other location. This helps your case and makes the transfer process ultimately easier. 

There’s an unlimited number of reasons to request a transfer request letter. If your company doesn’t have a branch in the state you’re moving to, you could send a letter to your boss for permission to work remotely. This would be relatively easy if your company has a culture of hiring worldwide. 

We’ve included some samples to help you write the perfect transfer request letter. 

About The Author

Jim Blessed

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how to write your letter of transfer: examples & tips

What is a letter of transfer and when do you need it, how to write a transfer request letter, 2 transfer letter samples, explore remote-forever tech jobs at epam anywhere.

With a focus on remote lifestyle and career development, Gayane shares practical insight and career advice that informs and empowers tech talent to thrive in the world of remote work.

A letter of transfer allows employees who are happy with their current employer but need to alter an aspect of their employment to formally request specific types of changes. If you need a letter of transfer to make a move within your current company, here’s an overview of how to write one, a couple of examples, and more information to get you started.

A letter of transfer is a formal document that allows an employee to request a change to an aspect of their employment. It’s written by the employee who wants to alter a facet of their working arrangement, and it typically addresses either a supervisor, company leader, or human resources manager.

Types of transfer requests

Generally, transfer requests are either location- or position-oriented. Location-oriented letters of transfer may ask if a role can shift from a location chosen by your employer to a different company facility or ask to work remotely instead of in a formal office.

In some cases, relocating while working remotely may also make a letter of transfer a necessity if formal approval is required. This is more common if you’ll end up working from another country , but it may also apply if you're simply changing cities or want to work remotely and travel for a short period, such as a working vacation.

Transfer request letters for position changes can involve a few scenarios. For instance, if you’re in one of the company’s remote IT jobs and want to move to another IT function, submitting a letter of transfer is typically part of the equation. Often, a transfer request letter also works if you need to alter your hours. For example, if you’re trying to figure out how to request to go from full-time to part-time, you’ll usually need a letter of transfer as part of the formal process.

Writing a formal letter of transfer is reasonably straightforward. Here’s an overview of the sections it needs to include.

Contact information

The first thing you need on your transfer letter is your contact information. Include your full name and address, phone number, and email. It’s also wise to list your current position title and department. By doing so, it’s easier for any reviewing party to understand who you are within the organization.

Additionally, you’ll want to list the contact information for the receiving party. Usually, it’ll either be addressed to your manager or an HR professional, and you’ll need to include their full name, job title, and company address.

Formal greeting

After the contact information, you need a salutation. Typically, “Dear” followed by the person’s name works well, as that clearly shows who the intended recipient is and that they’re the ones being addressed.

Introduction

Following the greeting, you need to write an introductory paragraph that outlines your reason for writing. Typically, you’ll start by restating who you are, including pertinent details like your position title, current department, and employee number (if assigned one). Additionally, you’ll state the type of transfer you’re requesting, such as a location or position change.

Letter body

After the introduction, you’ll use the body of the letter to outline your reasoning for requesting the transfer. Provide evidence that helps the recipient see why granting your request isn’t just beneficial to you but to the organization as a whole. It’s also wise to openly ask the recipient for their assistance, positioning what you’ve outlined as something you’re asking for rather than something you’re demanding.

The final paragraph of your letter of transfer includes expressions of appreciation. Essentially, you want to ensure you thank the recipient for reviewing the request and any efforts they take after reading the letter.

Following the conclusion, you want to close the letter. Options like “Regards” or “Thank You” work well. Then, follow that with your signature.

Read full story

Reviewing a transfer letter sample makes seeing how a letter of transfer is supposed to come together, making it easier to write your own. For the contact information and greeting, you’ll want to use the following format:

After that, what the letter states will vary depending on the nature of your request. Here are some samples, including a sample letter for transferring to another position and an example of how to ask for a transfer to another location.

Requesting a transfer to another position: a letter sample

How to ask for a transfer to another location: example.

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How to Write a Transfer Request Letter and Email with Examples

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A transfer request letter is a formal document that individuals use to communicate their desire to move from one location to another within the same organization. Whether it’s for personal reasons like family commitments, marriage, childbirth, pursuing higher education, or medical needs, composing a well-structured transfer request letter is crucial. This article will guide you through the steps of writing an effective transfer request letter, explore common reasons for such requests, and provide 10 examples of applications tailored to different circumstances.

Table of Content

Steps for Writing a Transfer Request Letter

Common reasons for a transfer request, 10 examples of applications for transfer, transfer letter to employee from one location to another, transfer request letter for government employees.

Addressing the Right Person

Begin your letter by addressing the appropriate authority within the organization. This could be your immediate supervisor, HR manager, or another relevant person.

Clear and Concise Introduction

Clearly state the purpose of your letter in the opening paragraph. Mention that you are seeking a transfer and briefly explain the reasons behind your request.

Elaborate on the Reasons

Dedicate a paragraph or two to explain in detail the reasons for your transfer request. Be honest and transparent, providing sufficient information to justify your need for relocation.

Highlight Your Contribution

Emphasize your positive contributions to the current position and express your eagerness to continue contributing in your new location.

Request for a Meeting

Politely request a meeting to discuss your transfer request in person. This shows your commitment and allows for a more personal discussion of your circumstances.

Family Commitments:

• Caring for aging parents
• Supporting a spouse’s career
• Reuniting with family members
• Relocating to join a spouse
• Consolidating households after marriage

Childbirth:

• Seeking a transfer for better family support
• Accessing better healthcare facilities

Higher Education:

• Pursuing advanced studies
• Joining a university in a different location

Medical Reasons:

• Accessing specialized medical treatments
• Moving to a location with a healthier environment

1. Family Reasons

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to pressing family reasons. Recent developments necessitate my presence closer to home, and I believe this transfer will allow me to fulfill my family responsibilities while continuing to contribute effectively to the company. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

2. Personal Reasons

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to personal reasons. While I have thoroughly enjoyed my time here, personal circumstances require a change in my current location. I am committed to making this transition as smooth as possible and maintaining my professional responsibilities. Thank you for considering my request. Sincerely, [Your Name]

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to medical reasons. This move is essential for my health and well-being, and I believe it will enable me to continue contributing effectively to the organization. I appreciate your understanding and am available for further discussions regarding this transfer request. Sincerely, [Your Name]

4. Higher Education

Dear [Recipient’s Name], I am excited to inform you that I have been accepted into a [Program Name] at [University Name]. To pursue this valuable educational opportunity, I am requesting a transfer to [New Location]. I am committed to ensuring a smooth transition and appreciate your support in processing this request. Thank you for your understanding. Sincerely, [Your Name]

5. Spouse’s Illness

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my spouse’s illness. It is imperative for me to be closer to my spouse during this challenging time, and I believe this transfer will allow me to balance my personal and professional commitments more effectively. Thank you for your understanding and consideration. Sincerely, [Your Name]

6. Better Career Opportunities

Dear [Recipient’s Name], I am writing to express my interest in exploring better career opportunities available in [New Location]. I believe this move aligns with my career goals and aspirations, and I am confident that it will contribute positively to both my professional growth and the company’s success. I appreciate your consideration of my request and am available for further discussions. Sincerely, [Your Name]

7. Relocation of Spouse

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to the relocation of my spouse. This move is essential to maintain family unity, and I am committed to ensuring a smooth transition in my professional responsibilities. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

8. Family Relocation

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my family’s relocation. This move is necessary for family considerations, and I am committed to ensuring a seamless transition in my professional responsibilities. Thank you for your understanding and support. Sincerely, [Your Name]

9. Marriage

Dear [Recipient’s Name], I am excited to share that I am getting married, and I am writing to request a transfer to [New Location] to accommodate this significant life event. I am committed to ensuring a smooth transition and continuing my contributions to the company. Thank you for considering my request. Sincerely, [Your Name]

10. Childbirth

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to the upcoming birth of my child. This move is essential to ensure proper family support during this significant life event. I am committed to maintaining my professional responsibilities and would appreciate your assistance in processing this transfer request. Thank you for your understanding, and I look forward to discussing this further. Sincerely, [Your Name]

Dear [Recipient’s Name], I am pleased to inform you of your transfer to [New Location] effective [Transfer Date]. This decision has been made in consideration of [reasons for transfer], which will benefit both you and the company. Your expertise and dedication will be invaluable in our [new location/department/team], and we are confident that you will excel in your new role. We understand that relocating may pose challenges, and we are committed to providing support throughout the transition process. Our HR team will assist you with any logistical arrangements and address any concerns you may have. Additionally, we will ensure that your compensation and benefits remain unchanged, and we are open to discussing any adjustments that may be necessary. We believe that this transfer presents an exciting opportunity for personal and professional growth, and we look forward to your continued contributions to the company. Your hard work and commitment have been instrumental in our success, and we are confident that you will thrive in your new environment. Please do not hesitate to reach out if you have any questions or require further assistance. We are here to support you every step of the way. Congratulations on your transfer, and best wishes for success in your new role! Sincerely, [Your Name] [Your Position]

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location/Department/Position] within the [Government Agency/Department/Division]. After careful consideration and assessment of my career goals and personal circumstances, I believe that this transfer will be beneficial for both myself and the organization. [Explain reasons for transfer, such as career advancement opportunities, proximity to family, professional development, etc.] I am committed to continuing to serve our community and fulfill my duties to the best of my abilities. I am confident that my skills and experience will be valuable in my proposed new role, and I am eager to contribute to the [New Location/Department/Position]. I understand that my request may require careful consideration and coordination, and I am willing to assist in any way necessary to facilitate a smooth transition. I am open to discussing any requirements or conditions associated with the transfer and am committed to complying with all relevant policies and procedures. Thank you for considering my transfer request. I appreciate your attention to this matter and look forward to a positive outcome. Please do not hesitate to contact me if you require any further information or clarification. Sincerely, [Your Name] [Your Position/Department] [Contact Information]

Writing a transfer request letter is a formal process that requires careful consideration and professionalism. Clearly outlining your reasons, addressing the appropriate authorities, and expressing your commitment to the organization are key elements of a successful transfer request. By understanding the common reasons behind such requests and following the outlined steps, individuals can effectively navigate the process, leading to a smoother transition within the organization.

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How to Write a Transfer Request Letter

If you’re looking to make a change in your career, it doesn’t always mean looking for a new employer. If your company is large enough, you can move into a different position or to a new geographical location by sending a transfer request letter. 

We’ll explain some circumstances where it makes sense to ask for a transfer and share how to write a transfer request letter that will help get your move approved. 

What is a transfer request letter?

A transfer request letter is a written request to management asking for a change to your position, department, or location. 

You might request a transfer if you’re moving for personal reasons but want to remain with the company. Or, you might write a transfer request letter if you’re looking to try something new by moving into a different position from the one you currently hold. 

A written letter helps you make the case for why HR should give your transfer the green light. However, it shouldn’t be the first step in making your request. 

Instead, it should come after you’ve had a discussion with your manager to let them know you’re interested in a transfer. This conversation gives you the opportunity to gauge their feelings on a potential transfer, get feedback that might help you make a stronger argument, and ensure they’re not blindsided by your official request. 

Why it’s important

A transfer request letter serves two purposes. 

First, it acts as the official written documentation of your interest in a transfer. Copies should be provided to your manager and your HR department. 

Second, it functions as a cover letter emphasizing your skills and conveying how the transfer would benefit the company. If your company requires internal candidates to go through a full application process, your transfer request letter can kick-start the proceedings. 

When should you send it?

When you’re relocating.

Maybe life circumstances are taking you to a new city, but you want to remain with your current company. A transfer is the perfect win-win option if they have a branch in your new location. Your company will be happy to retain a good employee, and you’ll avoid the inconvenience of going through a job search on top of a move. 

When you want to change departments

In some cases, different departments within the same organization will have similar roles in their staffing charts. Take project managers, for example. The marketing department might use project managers to keep the company’s marketing campaigns on schedule, while the research and development department might rely on project managers to keep the company’s engineers on track. 

Transferring to a different department allows you to put your skills to use in a new context and with a different team, which can be a good way to change things up if your career is feeling a bit stagnant. 

When you’re looking to try something new

Professionals today rarely follow a straight and narrow career path. People are much more likely to try different things and work in a variety of positions over the course of their career than they were a few decades ago. 

Transferring to a new role–either one that’s parallel to your existing job or a new type of position entirely–is an ideal way to advance your career while remaining with a company you enjoy working for. 

What to include in a transfer request letter

A brief summary.

Introduce yourself and explain the purpose of the letter.

An overview of your history with the company

Describe your tenure and express your thanks to the company for the opportunities it has provided you.

The reason for your request

Give a general explanation of why you’re seeking the transfer.

The argument in your favor

Explain why the move would serve the interests of the company and how you’d contribute in your new role.

Your resume

This can be provided as an additional attachment.

What you should omit

• Extensive detail. Avoid oversharing irrelevant details, especially if you’re looking to transfer because of tensions on your existing team.
• Casual language . Don’t assume a transfer is a done deal just because you’re already an employee of the company. Your letter should be written in a professional tone, the same way you’d write a cover letter when applying for a new job.

Letter of request for transfer example – different position

Mr. Stanford, 

I’m writing to request a transfer from Essential Electric’s customer service department to its sales department.

I’m grateful for the many opportunities I’ve been afforded during my three years as a customer support representative. During that time, I’ve maintained consistently high call success rates and have exceeded team goals for cross-selling and upselling.

I learned of an open position for a junior sales representative and believe my knowledge of our customers’ needs would make me an asset in the role. I’m invested in the company’s mission to bring affordable, reliable utilities to the communities of Western Michigan and would be excited to continue to grow with the organization. 

I am attaching my resume for your review and look forward to discussing the opportunity with you further. 

Many thanks for your consideration, 

Jordan Petrosky

Transfer request letter example – different location

Ms. Smythe, 

I would like to inquire about transferring from Riverwood Development’s Orlando office to its Fort Lauderdale location. I will be relocating to South Florida to be closer to family there and would welcome the opportunity to remain with a company I greatly enjoy working for. 

During my six years as a business development specialist, I have established strong community ties that have served the organization in the form of new clients and beneficial partnerships. As a South Florida native, I would leverage my existing connections to forge new relationships in the Fort Lauderdale area that could help the company establish a stronger foothold in this rapidly expanding market. 

My timeline is flexible, and I’d be willing to assist in finding and training my replacement in the Orlando office if my transfer were to be approved. 

Thank you kindly for your consideration, 

Cassandra Jackson

Writing a professional letter that states your request and presents the benefits to your employer is an important step in transferring to a different role where you can find a new growth path within your current company.

Reviewed and verified by Pete Newsome

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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• Career Planning
• Finding a Job

Temp to Permanent Employment Request Letter Sample

How to Apply for a Temp to Perm Transfer

The benefits of writing a request letter.

• What to Include in Your Letter

Job Transfer Request Letter Example

Contract to permanent position letter example.

Ivan Solis / Getty Images

You've been working as a temporary employee, and you want to request a transfer to a permanent position. How can you make the request to your employer? What should you write in a letter requesting a transfer  to a permanent role?

Here's an example of a letter or email message used to apply for a transfer from a temporary position to a permanent one. Also review advice on what to include in your letter, and how to make the request to turn a contract or temp job into a permanent one.

Some employers have a streamlined process for temporary employees seeking a permanent role. With others, temporary workers may have to apply for the position through the same process as external candidates.

Check with your manager or human resources department to learn the guidelines and process for applying for permanent employment.

Company Policy

For some positions, you may need to formally apply for a permanent position. If that's the case, you'll most likely need to complete a formal job application and additional paperwork with human resources. 

Check the company website frequently so you're aware of available positions, and be prepared to apply when you find openings that are a good fit for your skills and experience.

Federal Jobs

If you are applying to a federal agency, be aware that temporary employees often do not have the status that a permanent federal employee has. Also, the organization may not be able to easily convert you to permanent. You may have to compete for your job with others who have preference due to previous federal employment or veteran status.    

You may have filled out forms to apply for the job already, but a letter to the supervisor who will be hiring the permanent employees is a good introduction.

It shows you are serious about the request. This is especially true if you have been employed as a temporary worker for a number of months.

What to Include in Your ​Letter

Always include your contact information, including email and personal phone as well as business extension, if applicable. You want to ensure your employer has multiple ways to contact you.

List how long you have been employed in the temporary or contract position with the company, including job titles and departments. Your current supervisor or the hiring supervisor may not be familiar with where you have worked within the company and the skills you have used. You can cite jobs where you used similar skills to show that you have more experience.

Impress upon the hiring supervisor that you have already developed experience with their company. You are already trained, which will save time and effort after being brought to permanent status. Showing the hiring manager your skills can help you transition from a temporary role to a permanent one .

Here's an example of a letter requesting a transfer to a permanent position with an employer. Download the permanent position request letter template (compatible with Google Docs and Word Online) or see below for more examples.

Job Transfer Letter - Temporary to Permanent Position (Text Version)

Jerry Lau 123 Main Street Anytown, CA 12345 555-555-5555 jerry.lau@email.com 

May 6, 2021

Melinda Greene Marketing Manager Bimbles 123 Business Rd. Business City, NY 54321

Dear Ms. Greene,

It was with great interest that I learned that HR will be accepting applications for a permanent full-time Sales Associate in the Young Men's Department. I have been employed as a temporary seasonal employee since November. I am very interested in staying on at Casy's in a permanent position. Please accept my resume for review and consideration.

Before moving to Anytown last spring, I worked as a Sales Associate at Bimbles in Bigville for three years. My experiences included customer service, inventory control, and merchandise display.

Working at Casy's has been very rewarding, and I would appreciate the opportunity to become a permanent employee. I feel that both my previous experience and the commitment I have shown as a temporary employee make me an excellent candidate for the open position.

Best Regards, 

Signature (hard copy letter)

This is an example of a contract to permanent position letter.

Edward Rodriguez 123 Main Street Anytown, CA 12345 555-555-5555 edward.rodriguez@email.com

Bradford Janning Marketing Manager ABCD Company 123 Business Rd. Business City, NY 54321

Dear Mr. Janning, 

As you are aware, I have been a contract worker for the ABCD Company for the last two years. I am very interested in the permanent marketing position that was recently listed on the company website.

Before moving to Anytown last spring, I worked in marketing for Amadorn Associates, where I was responsible for digital, print, and social media for the corporation. In a role similar to the posted position, I performed market research, analysis, and reporting to assess the success of our campaigns.

Working at ABCD has been rewarding, both professionally and personally, and I would appreciate the opportunity to become a permanent employee. I feel that my previous experience and the commitment I have shown as a contractor make me an excellent candidate for the open position.

I have attached my resume for your review and consideration.

If I can provide any further information, please let me know.

Best Regards,

Edward Rodriguez

USAJOBS.gov. " Federal Employees ." Accessed May 6, 2021.

USAJOBS.gov. " Veterans' Preference ." Accessed May 6, 2021.

• Letter Writing
• Formal Letter Writing In English
• Application for tc by Parents

Application for TC by Parents │Format and Sample Letters for You

Was your parent recently transferred to another city? Do you have to shift schools? Here is how you can write a letter requesting for a Transfer Certificate. This article will help you with the format letter of the application for TC by parents, and you can go through the sample letters to have a clear idea.

Table of Contents

Writing a request letter for transfer certificate from school – format and points to remember, sample application letter for transfer certificate from school – due to relocation, application for tc by parents for changing school – due to job transfer, how to write a tc letter for school after 10th grade, frequently asked questions on request letter for transfer certificate from school.

As students, all of us would have practised a lot of letter writing and we sure would have written letters to the principal multiple times. Apology letters , letters requesting for OD, attendance, permission letters , etc., are some of the letters we would have definitely written at least once during our time as a student. Like all these letters, a request letter for a Transfer Certificate from school is also written in the format of a formal letter .

A Transfer Certificate is an official document that certifies that the particular student who has been issued the Transfer Certificate is no longer a student of that institution and that the student is free to enrol in any other institution of their choice. When you write a request letter for a Transfer Certificate from school, make sure you mention the name of the student and all information, including the class and roll number of the student. Clearly state the reasons for which you are requesting for a Transfer Certificate.

Sample Application for TC by Parents Format for School Students

Here are some letter samples that you can refer to when you have to write an application for taking TC from school.

5/98, Srinivasa Nagar 2 nd Street

Anna Nagar West

Chennai – 600026

The Principal

Carmel Garden Matriculation Higher Secondary School

Race Course Road

Chennai – 600014

Subject: Request for a Transfer Certificate

Respected Sir,

I am Senthil Kumaran, father of Aaryan Senthil, a student of Class VII B in this school. I would like to inform you that we are relocating to Bangalore and so Aaryan has to shift schools. It has been difficult to get an admission as it is almost the end of this academic year. He has been shortlisted for admission, and it would be highly appreciated if you could issue a Transfer Certificate as soon as possible.

I would like to let you know that all his fees have been paid, and there are no pending dues. I request you to kindly consider my request and do the needful.

Thanking you.

Yours sincerely,

Signature of the student

SENTHIL KUMARAN

Father of Aaryan Senthil

Class VII B

Roll No. 02

Flat No. 113, Green Villa Apartments

HSR Layout Phase II

Bangalore – 560012

December 20, 2021

Vidya Soudha Matriculation Higher Secondary School

1st Main Road, near Basaveshwara Bus Station,

1st Stage, Phase -1, Peenya

Bangalore – 560058

Subject: Application for Transfer Certificate

Dear Ma’am,

I am Ananth Kumar, the father of Vishnu A. He is a student of Class V C in your reputed institution. I am writing this letter to request you to issue a Transfer Certificate for my son.

I am a Government Servant, and transfers are a part of my professional life. I have now been transferred to the New Delhi office and have been asked to join by the 1 st of January, 2022. I have decided to take my family along with me as it would be a long term service in New Delhi. I have already sent in applications to schools in New Delhi. We will be leaving Bangalore by the 27 th of December, 2021. So, I request you to kindly do the needful and issue the Transfer Certificate at the earliest.

Please feel free to contact me if there are any pending payment dues. I have attached a copy of my son’s school ID card for your reference.

Thank you very much

Signature of the parent

ANANTH KUMAR N

Father of Vishnu A

Roll No. 35

Contact information

Phone: 99999

Email : [email protected]

Attached Documents:

Copy of School ID card

71/129, Friendship Lane

Amala Nagar

Thrissur – 680545

April 15, 2022

The Headmistress

St. Thomas Thope Matriculation Higher Secondary School

Mannunni Road P. O

East Fort, Nellikunnu

Thrissur – 680006

Subject: Request for Transfer Certificate

My son, Aaron Joseph has completed his 10th Standard Public Examination from your prestigious institution. I would like to inform you that he has secured admission for 11th grade in Devamatha CMI Public School, Thrissur. He has been asked to submit all the documents by the 25 th of April, 2022. A member from the school office had informed us that the Transfer Certificates for his batch would be issued only after April 30 th . I would be very grateful if you could issue him a Transfer Certificate on or before the 22 nd of April, 2022.

Thank you in advance.

JOSEPH AJIT

Father of Aaron Joseph

Roll No. 05

What is a Transfer Certificate?

A Transfer Certificate is an official document that the student is provided with when they leave school or college to enrol in other schools or colleges for various reasons like family relocation, transfer, etc.

What is the purpose of a Transfer Certificate?

The purpose of a Transfer Certificate is to certify that the particular student is no longer an enrolled student of the current school or college, thereby allowing the student to join any other school or college of their choice.

How should I write a letter to request for a Transfer Certificate from School?

The letter should be written like a formal letter. The language used should be polite and professional. The details of the student – class, section and roll number should be mentioned so that it makes it easier for the school authorities to look into the records of the student. Ensure that you have paid all the fees and pending dues and also provide your contact information. Give the reason you are requesting for a Transfer Certificate clearly. Close the letter by thanking them and mentioning when you would like to collect the Transfer Certificate.

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• Today, we’re introducing Meta Llama 3, the next generation of our state-of-the-art open source large language model.
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• We’re dedicated to developing Llama 3 in a responsible way, and we’re offering various resources to help others use it responsibly as well. This includes introducing new trust and safety tools with Llama Guard 2, Code Shield, and CyberSec Eval 2.
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Today, we’re excited to share the first two models of the next generation of Llama, Meta Llama 3, available for broad use. This release features pretrained and instruction-fine-tuned language models with 8B and 70B parameters that can support a broad range of use cases. This next generation of Llama demonstrates state-of-the-art performance on a wide range of industry benchmarks and offers new capabilities, including improved reasoning. We believe these are the best open source models of their class, period. In support of our longstanding open approach, we’re putting Llama 3 in the hands of the community. We want to kickstart the next wave of innovation in AI across the stack—from applications to developer tools to evals to inference optimizations and more. We can’t wait to see what you build and look forward to your feedback.

Our goals for Llama 3

With Llama 3, we set out to build the best open models that are on par with the best proprietary models available today. We wanted to address developer feedback to increase the overall helpfulness of Llama 3 and are doing so while continuing to play a leading role on responsible use and deployment of LLMs. We are embracing the open source ethos of releasing early and often to enable the community to get access to these models while they are still in development. The text-based models we are releasing today are the first in the Llama 3 collection of models. Our goal in the near future is to make Llama 3 multilingual and multimodal, have longer context, and continue to improve overall performance across core LLM capabilities such as reasoning and coding.

State-of-the-art performance

Our new 8B and 70B parameter Llama 3 models are a major leap over Llama 2 and establish a new state-of-the-art for LLM models at those scales. Thanks to improvements in pretraining and post-training, our pretrained and instruction-fine-tuned models are the best models existing today at the 8B and 70B parameter scale. Improvements in our post-training procedures substantially reduced false refusal rates, improved alignment, and increased diversity in model responses. We also saw greatly improved capabilities like reasoning, code generation, and instruction following making Llama 3 more steerable.

*Please see evaluation details for setting and parameters with which these evaluations are calculated.

In the development of Llama 3, we looked at model performance on standard benchmarks and also sought to optimize for performance for real-world scenarios. To this end, we developed a new high-quality human evaluation set. This evaluation set contains 1,800 prompts that cover 12 key use cases: asking for advice, brainstorming, classification, closed question answering, coding, creative writing, extraction, inhabiting a character/persona, open question answering, reasoning, rewriting, and summarization. To prevent accidental overfitting of our models on this evaluation set, even our own modeling teams do not have access to it. The chart below shows aggregated results of our human evaluations across of these categories and prompts against Claude Sonnet, Mistral Medium, and GPT-3.5.

Preference rankings by human annotators based on this evaluation set highlight the strong performance of our 70B instruction-following model compared to competing models of comparable size in real-world scenarios.

Our pretrained model also establishes a new state-of-the-art for LLM models at those scales.

To develop a great language model, we believe it’s important to innovate, scale, and optimize for simplicity. We adopted this design philosophy throughout the Llama 3 project with a focus on four key ingredients: the model architecture, the pretraining data, scaling up pretraining, and instruction fine-tuning.

Model architecture

In line with our design philosophy, we opted for a relatively standard decoder-only transformer architecture in Llama 3. Compared to Llama 2, we made several key improvements. Llama 3 uses a tokenizer with a vocabulary of 128K tokens that encodes language much more efficiently, which leads to substantially improved model performance. To improve the inference efficiency of Llama 3 models, we’ve adopted grouped query attention (GQA) across both the 8B and 70B sizes. We trained the models on sequences of 8,192 tokens, using a mask to ensure self-attention does not cross document boundaries.

Training data

To train the best language model, the curation of a large, high-quality training dataset is paramount. In line with our design principles, we invested heavily in pretraining data. Llama 3 is pretrained on over 15T tokens that were all collected from publicly available sources. Our training dataset is seven times larger than that used for Llama 2, and it includes four times more code. To prepare for upcoming multilingual use cases, over 5% of the Llama 3 pretraining dataset consists of high-quality non-English data that covers over 30 languages. However, we do not expect the same level of performance in these languages as in English.

To ensure Llama 3 is trained on data of the highest quality, we developed a series of data-filtering pipelines. These pipelines include using heuristic filters, NSFW filters, semantic deduplication approaches, and text classifiers to predict data quality. We found that previous generations of Llama are surprisingly good at identifying high-quality data, hence we used Llama 2 to generate the training data for the text-quality classifiers that are powering Llama 3.

We also performed extensive experiments to evaluate the best ways of mixing data from different sources in our final pretraining dataset. These experiments enabled us to select a data mix that ensures that Llama 3 performs well across use cases including trivia questions, STEM, coding, historical knowledge, etc.

Scaling up pretraining

To effectively leverage our pretraining data in Llama 3 models, we put substantial effort into scaling up pretraining. Specifically, we have developed a series of detailed scaling laws for downstream benchmark evaluations. These scaling laws enable us to select an optimal data mix and to make informed decisions on how to best use our training compute. Importantly, scaling laws allow us to predict the performance of our largest models on key tasks (for example, code generation as evaluated on the HumanEval benchmark—see above) before we actually train the models. This helps us ensure strong performance of our final models across a variety of use cases and capabilities.

We made several new observations on scaling behavior during the development of Llama 3. For example, while the Chinchilla-optimal amount of training compute for an 8B parameter model corresponds to ~200B tokens, we found that model performance continues to improve even after the model is trained on two orders of magnitude more data. Both our 8B and 70B parameter models continued to improve log-linearly after we trained them on up to 15T tokens. Larger models can match the performance of these smaller models with less training compute, but smaller models are generally preferred because they are much more efficient during inference.

To train our largest Llama 3 models, we combined three types of parallelization: data parallelization, model parallelization, and pipeline parallelization. Our most efficient implementation achieves a compute utilization of over 400 TFLOPS per GPU when trained on 16K GPUs simultaneously. We performed training runs on two custom-built 24K GPU clusters . To maximize GPU uptime, we developed an advanced new training stack that automates error detection, handling, and maintenance. We also greatly improved our hardware reliability and detection mechanisms for silent data corruption, and we developed new scalable storage systems that reduce overheads of checkpointing and rollback. Those improvements resulted in an overall effective training time of more than 95%. Combined, these improvements increased the efficiency of Llama 3 training by ~three times compared to Llama 2.

Instruction fine-tuning

To fully unlock the potential of our pretrained models in chat use cases, we innovated on our approach to instruction-tuning as well. Our approach to post-training is a combination of supervised fine-tuning (SFT), rejection sampling, proximal policy optimization (PPO), and direct preference optimization (DPO). The quality of the prompts that are used in SFT and the preference rankings that are used in PPO and DPO has an outsized influence on the performance of aligned models. Some of our biggest improvements in model quality came from carefully curating this data and performing multiple rounds of quality assurance on annotations provided by human annotators.

Learning from preference rankings via PPO and DPO also greatly improved the performance of Llama 3 on reasoning and coding tasks. We found that if you ask a model a reasoning question that it struggles to answer, the model will sometimes produce the right reasoning trace: The model knows how to produce the right answer, but it does not know how to select it. Training on preference rankings enables the model to learn how to select it.

Building with Llama 3

Our vision is to enable developers to customize Llama 3 to support relevant use cases and to make it easier to adopt best practices and improve the open ecosystem. With this release, we’re providing new trust and safety tools including updated components with both Llama Guard 2 and Cybersec Eval 2, and the introduction of Code Shield—an inference time guardrail for filtering insecure code produced by LLMs.

We’ve also co-developed Llama 3 with torchtune , the new PyTorch-native library for easily authoring, fine-tuning, and experimenting with LLMs. torchtune provides memory efficient and hackable training recipes written entirely in PyTorch. The library is integrated with popular platforms such as Hugging Face, Weights & Biases, and EleutherAI and even supports Executorch for enabling efficient inference to be run on a wide variety of mobile and edge devices. For everything from prompt engineering to using Llama 3 with LangChain we have a comprehensive getting started guide and takes you from downloading Llama 3 all the way to deployment at scale within your generative AI application.

A system-level approach to responsibility

We have designed Llama 3 models to be maximally helpful while ensuring an industry leading approach to responsibly deploying them. To achieve this, we have adopted a new, system-level approach to the responsible development and deployment of Llama. We envision Llama models as part of a broader system that puts the developer in the driver’s seat. Llama models will serve as a foundational piece of a system that developers design with their unique end goals in mind.

Instruction fine-tuning also plays a major role in ensuring the safety of our models. Our instruction-fine-tuned models have been red-teamed (tested) for safety through internal and external efforts. ​​Our red teaming approach leverages human experts and automation methods to generate adversarial prompts that try to elicit problematic responses. For instance, we apply comprehensive testing to assess risks of misuse related to Chemical, Biological, Cyber Security, and other risk areas. All of these efforts are iterative and used to inform safety fine-tuning of the models being released. You can read more about our efforts in the model card .

Llama Guard models are meant to be a foundation for prompt and response safety and can easily be fine-tuned to create a new taxonomy depending on application needs. As a starting point, the new Llama Guard 2 uses the recently announced MLCommons taxonomy, in an effort to support the emergence of industry standards in this important area. Additionally, CyberSecEval 2 expands on its predecessor by adding measures of an LLM’s propensity to allow for abuse of its code interpreter, offensive cybersecurity capabilities, and susceptibility to prompt injection attacks (learn more in our technical paper ). Finally, we’re introducing Code Shield which adds support for inference-time filtering of insecure code produced by LLMs. This offers mitigation of risks around insecure code suggestions, code interpreter abuse prevention, and secure command execution.

With the speed at which the generative AI space is moving, we believe an open approach is an important way to bring the ecosystem together and mitigate these potential harms. As part of that, we’re updating our Responsible Use Guide (RUG) that provides a comprehensive guide to responsible development with LLMs. As we outlined in the RUG, we recommend that all inputs and outputs be checked and filtered in accordance with content guidelines appropriate to the application. Additionally, many cloud service providers offer content moderation APIs and other tools for responsible deployment, and we encourage developers to also consider using these options.

Deploying Llama 3 at scale

Llama 3 will soon be available on all major platforms including cloud providers, model API providers, and much more. Llama 3 will be everywhere .

Our benchmarks show the tokenizer offers improved token efficiency, yielding up to 15% fewer tokens compared to Llama 2. Also, Group Query Attention (GQA) now has been added to Llama 3 8B as well. As a result, we observed that despite the model having 1B more parameters compared to Llama 2 7B, the improved tokenizer efficiency and GQA contribute to maintaining the inference efficiency on par with Llama 2 7B.

For examples of how to leverage all of these capabilities, check out Llama Recipes which contains all of our open source code that can be leveraged for everything from fine-tuning to deployment to model evaluation.

What’s next for Llama 3?

The Llama 3 8B and 70B models mark the beginning of what we plan to release for Llama 3. And there’s a lot more to come.

Our largest models are over 400B parameters and, while these models are still training, our team is excited about how they’re trending. Over the coming months, we’ll release multiple models with new capabilities including multimodality, the ability to converse in multiple languages, a much longer context window, and stronger overall capabilities. We will also publish a detailed research paper once we are done training Llama 3.

To give you a sneak preview for where these models are today as they continue training, we thought we could share some snapshots of how our largest LLM model is trending. Please note that this data is based on an early checkpoint of Llama 3 that is still training and these capabilities are not supported as part of the models released today.

We’re committed to the continued growth and development of an open AI ecosystem for releasing our models responsibly. We have long believed that openness leads to better, safer products, faster innovation, and a healthier overall market. This is good for Meta, and it is good for society. We’re taking a community-first approach with Llama 3, and starting today, these models are available on the leading cloud, hosting, and hardware platforms with many more to come.

Try Meta Llama 3 today

We’ve integrated our latest models into Meta AI, which we believe is the world’s leading AI assistant. It’s now built with Llama 3 technology and it’s available in more countries across our apps.

You can use Meta AI on Facebook, Instagram, WhatsApp, Messenger, and the web to get things done, learn, create, and connect with the things that matter to you. You can read more about the Meta AI experience here .

Visit the Llama 3 website to download the models and reference the Getting Started Guide for the latest list of all available platforms.

You’ll also soon be able to test multimodal Meta AI on our Ray-Ban Meta smart glasses.

As always, we look forward to seeing all the amazing products and experiences you will build with Meta Llama 3.

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