how to make a resume for college recommendation letter

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How to make a resume for college recommendation letters.

A college recommendation letter can be a deciding factor between two applicants. Providing a copy of your resume to the people who will be writing college recommendation letters for you can be very helpful. Even people who have known you for a long time may not be familiar with all of your achievements. A resume can remind that person of your education background, work and internship experiences, skills, interests and various accomplishments. Incorporating details from your resume into their recommendation letter will make it appear that they know you better than they do.

Gather information about your grades, volunteer opportunities, work background, sports awards and leadership accomplishments. All of this information will prove helpful to the individual writing your college recommendation letter. The letter-writer should attest to how well-rounded you might be.Your resume provides relevant information so the letter will be focused on your qualifications.

Select a resume template in Microsoft Word. On the "File" menu, click the "New" button. In the "New Document" task panel under "Templates," click on the "Templates on Office Online" button and then select a resume. The template will help provide the resume's necessary information in a logical, easy to read sequence. This will allow the individual writing your college recommendation letter to more easily view your qualifications.

Include your personal information. Write your name, address, phone number and email address on the top of the first page of the resume. Personal information such as marital status, age, religion and political affiliation should not be included.

List your educational background, with the most recent education first. Include the name and location of your school, major fields of study, your cumulative GPA and expected graduation date.

List any academic awards and achievements you have earned, such as honor roll and National Honor Society. Include any academic achievements that deserve recognition, which will provide the writer with more information for your college recommendation letter. List any extracurricular activities such as high school sports, clubs and leadership activities. Describe activities that show a pattern of interest that are relevant to college. An effective letter will focus on the qualities that set you apart from other applicants. Colleges are interested in academics but also want well-rounded students.

List your employment history, with the most recent jobs and internships listed first. Include your positions, employers, the dates you worked and a brief summary of your responsibilities. This information will help the writer reflect on your work ethic. Your employment history might also justify any poor academic performance if you were limited in your study time. Knowing this could help the writer address any underlying reasons why you previously struggled academically but will excel in college.

List your skills, abilities and interests. Include your technical and computer skills and any proficiency in a foreign language. An aptitude for a foreign language could reflect on your ability to excel in college. A personalized recommendation letter holds more value than one written by an individual who barely knows the person he's recommending.

• Have a teacher, friend or family member review your resume carefully before you distribute it.

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Sat / act prep online guides and tips, a great college recommendation letter template.

Letters of Recommendation

While the best recommendation letters are unique to each student, they all share certain key features that make them effective. This guide provides you with a structure to help you produce an outstanding letter of recommendation.

Not only will this recommendation letter template guide you through the writing process, it'll also assist you in determining whether you’re able to truly recommend a student for admission to college. Before outlining the steps, let’s consider what goes into a good letter of recommendation.

What Makes for a Good Letter of Recommendation?

The best recommendation letters are enthusiastic and highly positive about a student. They’re not just filled with compliments, though. They dive deeply to illuminate a student’s key intellectual and personal qualities. Additionally, these letters give specific examples to back up what they have to say.

Rather than tell admissions committees everything they could ever want to know about a student, strong rec letters are focused on a specific narrative. You don't have to cover a broad range of qualities, but rather you can focus in on the most significant ones, especially as they relate to your relationship with the student.

You should start every recommendation letter by brainstorming the qualities you wish to highlight and examples you want to give. If you find you haven’t come up with much that’s positive or personal, then you might ultimately decide that you’re not the best person to write that student a recommendation letter for college.

Let’s look more closely at this first stage in the rec letter writing process: brainstorming .

The Brainstorming Stage

There are a few main considerations in the brainstorming stage. First, how do you feel about recommending the student and why? Second, what key qualities do you intend to communicate in your letter? And third, what stories can you share to illustrate your points? Read on to consider each of these thoughts individually.

How Do You Feel About the Student?

Before delving into specifics, you should pause here and ask yourself how you feel about recommending the student. Are you able to genuinely provide a positive endorsement? If you feel relatively neutral, do you need more information from the student? In the case that you feel negatively towards a student, you may suggest that she ask another teacher to provide her with a letter.

A lukewarm or negative letter would not be useful, or could even hurt, the student’s application. Admissions officers have a discerning eye when it comes to reading letters. They’ll be able to tell if you wrote your letter with reservations.

If this is how you feel, then you may have to do the difficult thing and inform the student that you’re unable to provide a recommendation letter. If the student still wants you to fulfill the requirement, she should know that your letter may not do much to boost her chances of admission.

In all three cases, you should root out the reasons behind your evaluation of the student. What qualities of the student have stood out to you?

What Qualities Do You Plan to Highlight?

Considering the features mentioned above, what intellectual and personal qualities of the student have you noticed or been impressed by?

Intellectual qualities you could highlight include problem-solving skills, analysis, curiosity, creativity, communication, collaboration, and foreign language skills. Some personal qualities you could emphasize might be strength of character, honesty, integrity, courage, humor, thoughtfulness, maturity, cultural awareness, and compassion for others.

Once you’ve narrowed down the key qualities you want to present, you can think about stories and examples.

What Anecdotes Can You Share?

After considering what qualities you plan to highlight, you should think about what specific anecdotes you can share to illustrate your assessment and help the student come alive in the eyes of the reader.

These stories can be based on your interactions with and observations of the student. They may also be informed by the student herself, through discussions and her “brag sheet.” The student should provide you with her thoughts on her goals and significant experiences that have shaped who she is today. These reflections can be helpful reminders, but ideally you also know the student well enough to write an insightful letter based on your familiarity with her academic work and personal character.

Some potential anecdotes include times when the student you're writing the letter for showed exceptional intelligence, compassion, motivation, tenacity, leadership skills, and/or teamwork abilities. Once you’ve come up with a list of what you want to focus on and how to back up your evaluation, you can begin to draft.

The Drafting Stage

After brainstorming, you can start to shape your thoughts into the typical structure for a recommendation letter. It's usually a full page consisting of four paragraphs: the introduction, body paragraph 1, body paragraph 2, and conclusion. 

Let's look at what should be included in each paragraph, and how a teacher and counselor might write their first body paragraphs with different ideas in mind. You can choose to start your letter as creatively as you wish, but all introductions should include certain key information , as you'll see in the next section.

Introduction

What does the reader want to know when she starts reading your letter? One, she wants to know who the letter is about. Just as importantly, she wants to know who you are , along with what makes you qualified to assess this student.

Logistically, you should answer the latter question by providing your name, school, and contact information in official letterhead at the top. In your introduction, furthermore, you should explicitly state who you are and how you know the student. If you’ve taught the student in more than one class or gotten to know her in other contexts, like as the advisor of a club, then you should include that as well. The better you know the student, the more weight your recommendation carries.

Here are a couple examples for starting out your recommendation.

To Whom It May Concern,

It is my pleasure to recommend Judy, whom I taught in my 11th grade honors English program.

Dear Admissions Committee,

I am delighted to recommend the multi-talented Eduardo for admission to your undergraduate program. As Eduardo’s 11th grade music teacher, as well as his chorus leader throughout all four years of high school, I've watched him grow into an outstanding and dedicated musician.

Your entire introduction should be three to five sentences. After stating who the recommendation is for, who you are, and how you know the student, you may add about two sentences describing the student and introducing what’s to come. If you’re customizing your letter to a specific program or college, then you’ll mention that here too.

Once you’ve introduced the student and yourself, you’ll move onto the first body paragraph. If you’re a teacher, you may focus on the student’s intellectual qualities and academic work. If you’re a counselor, you may speak more to a student’s growth throughout high school and role in the school community. Let’s start out by considering the first body paragraph that a teacher might draft.

Body Paragraph 1 (Teacher)

Your first body paragraph should consist of four to six sentences. As a teacher, you may use this paragraph to hone in on the student’s key academic strengths and interests. In your brainstorming, you should have come up with the main qualities you want to describe, along with a meaningful anecdote to back up what you’re saying.

Make sure to use enthusiastic and vivid language that will make the letter interesting and memorable to an admissions officer, who might be reading through hundreds of teacher rec letters . If the student especially impressed you, you might use a statement of high ranking, calling her, for example, one of the best students you’ve taught.

This example uses a statement of high ranking and will go on to focus on Bella’s writing talent.

Bella is one of the most talented writers I’ve had the pleasure of teaching in my ten years at Forks High School. She demonstrates a nuanced understanding of literature and is comfortable within spaces of ambiguity and interpretation. She produced a particularly thought-provoking thesis paper on spirituality in Native American literature...

This second example focuses more on Dave’s strong interest in the subject of computer science.

Dave has developed an avid interest in computer science. Not only was he an excellent student throughout the year, but he also worked on developing an app that would use a school-wide crowdsourcing strategy to clean up the school grounds…

As mentioned above, a teacher will draw on her experience with the student from class. A counselor, on the other hand, may speak more clearly on a student’s development over the years and/or participation in the greater community.

Body Paragraph 1 (Counselor)

While a teacher interacts with a student every day in the classroom, a counselor has a different relationship with the student. Rather than speaking to their work as a student, the counselor may talk about the student’s maturity, development, community service, and interactions with other students and faculty.

As with a teacher recommendation, a counselor recommendation should hone in on a few specific qualities and give an insightful example. In the following examples, the counselor touches on one student’s school leadership and on the other's growth throughout high school.

Rory brings an infectious energy and enthusiasm to her fellow students and teachers. As Class President, she organized fundraisers and events that both raised money for class projects and were enjoyed by all. Last spring, she set up McKinley High’s version of The Sing Off, complete with spinning chairs for the judges to scoop up contestants for their teams. The entire performance was recorded and is available on our new YouTube channel, which Rory and her fellow student council members set up and have added to throughout the year.

Michael has impressed all of us at Washington High School with the incredible progress he’s made over his four years. While he arrived in 9th grade with limited English, he’s grown his language abilities in leaps and bounds. Now he actively participates in his classes and contributes to the school newspaper. His latest article on college planning for ELL students, in which he shares his personal story and family background, has been shared among faculty and counselors here at the school.

While the teacher and counselor may start out their recommendations by focusing on different aspects of the student, their second body paragraph may share more similarities. Here you might discuss the student’s impressive personal qualities.

Body Paragraph 2

In the second body paragraph, you might focus on revealing the student’s personal strengths and personality. You could talk about traits like integrity, honesty, compassion, courage, and resilience, to name a few.

Admissions officers want to know if the student has overcome any particular challenges in life, or if there are any special family circumstances that have affected the student. Apart from shedding light on the student’s personal journey, you also want to consider how you can add to her application. What has she already shared, and how can you both complement and add to her story?

Whatever you choose to share, it should be something that you can speak in some depth about. In the following example, the recommender speaks about Jamie’s strong value of integrity.

Not only is Jamie an outstanding history student, but he also displays exceptional strength of character. When you speak to any of his teachers about Jamie, the first word that comes up is "integrity." He’s an honest and caring young person committed to upholding these values in our school community. When administrators revised the school handbook last year, Jamie volunteered to review and give input into the section on academic integrity and plagiarism. He helped promote the ideas throughout the school and stayed after for discussion groups on what leads students to turn to cheating.

Once you have two strong body paragraphs, you’ll finish your letter with a succinct and memorable conclusion.

In the conclusion of your letter, you should reiterate your support for the student’s application to the college or program. You can add a concluding statement of her strengths and assets, making sure to reinforce the points you made above while still adding fresh language.

On top of this, your conclusion may offer a vision of how the student will perform in the future , both in terms of personal achievement and contributions to her college community. Finally, finish up by inviting admissions officers to contact you for any further information. Most letters end with the salutation of “Sincerely,” followed by your name, position, and school.

Outside of this overall four-paragraph structure, there are a few formatting points to keep in mind.

Format of Your Recommendation Letter

Your recommendation should be a full page in length. Any less may look that you didn’t have much to say about the student. Any more is unusual and not necessary apart from exceptional circumstances.

Use official school letterhead and include all the necessary contact information described above. Ultimately, you’ll upload your letter to the Common Application or a college’s individual application portal.

In closing, let’s review the structure to follow when brainstorming, drafting, and revising your recommendation letter.

Following the Recommendation Letter Template

As you brainstorm exactly what you want to communicate in your letter, keep in mind how you can structure your thoughts according to the recommendation letter template described above. To review, let's go over the key elements you should include:

• Introduction:  Here, you'll state your support for the student, describe how you know the student, and touch on her key strengths and achievements.
• Body Paragraph 1: In your first body paragraph, you may speak about a student's academic strengths and interests, along with an anecdote to back up your assessment. If you're a counselor, you may focus more on the student's community involvement in this first body paragraph.
• Body Paragraph 2: In the second body paragraph, you can reveal the student's impressive personal qualities, ones that admissions officers may not know about from the rest of her application. Make sure to include a meaningful example to back up your assessment.
• Conclusion:  Restate your support of the student, and provide a vision of her future success. Invite admissions officers to contact you with any questions.

While letters will vary in terms of writing style and emphasis, the best ones will include these key elements. To write an effective letter, as well as to make sure that you can genuinely recommend a student, you should take the time to plan and map out your letter according to this template.

You can include meaningful anecdotes based on your interactions with the students and discussions with her about her college plans and application strategy. By gathering thoughts from the student herself and informing yourself about how to structure your rec letter, you'll be poised to write a memorable letter that will both impress admissions officers and help them get to know the student better. Your letter can reveal meaningful insight into the student's academic and personal strengths and thereby make a significant impact in improving her chances of admission to college.

What's Next?

Now that you've learned about a template you can use to structure your recommendation letter, check out these sample recommendation letters. Here you can read 4 great teacher recommendation letters , plus 3 examples of bad teacher recs .

Beyond this structure, what else do you need to know about writing a letter of recommendation? This complete guide discusses how to write a strong letter of recommendation , from how to choose powerful language to the common traps to avoid.

Are you a counselor writing a letter of recommendation? Check out our guide that includes three excellent examples of counselor letters of rec to give you some ideas.

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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By submitting my email address. i certify that i am 13 years of age or older, agree to recieve marketing email messages from the princeton review, and agree to terms of use., write a high school student resume for college applications.

Think resumes are only for job seekers? Think again. A high school student resume gives colleges a snapshot of your accomplishments, extracurriculars, hobbies, and work history. They can also be a useful tool for prepping for a college interview or to give to the teachers who are writing your letters of recommendation .

Not sure how to get started? Follow our tips for crafting a standout resume for college and scholarship applications.

What should go on a high school student resume for college admissions?

Any of the sections below could appear on your resume for college applications. Pick an assortment that works for you!

• Heading with your name, address, and e-mail
• High school information with your graduation date, GPA (weighted), class rank, and SAT/ACT scores
• Academic awards, publications, honors, and other achievements
• Coursework (summer programs, college courses, or other specialized workshops that do not appear on your high school transcript)
• Extracurricular activities
• Community service
• Work experience
• Special skills (e.g. foreign language fluency or HTML expertise)

When should you submit a resume to colleges?

Some colleges and scholarship committees request or recommend that you include a high school resume with your application materials. (But don’t submit a resume if they don’t ask for one—following instructions is a key application strategy.) Bring your resume to college interviews and give copies to your college counselor and teachers so that they can write you the strongest possible recommendation letter.

Tips for Composing Your College Admissions Resume

1. keep it concise..

Pare down the activities you showcase to the most brag-worthy and most representative of you as a candidate. Do colleges need to know that you were on the field hockey team for one semester in Grade 9? Probably not. The standard rule of thumb is to stick to one or two pages.

2. Focus on depth and length of commitment.

When deciding which activities and accomplishments make the cut, keep in mind that colleges would much rather see you excited about one or two key experiences than sporadic involvement in 20 clubs. If having an after-school job limited your ability to participate in clubs or sports, make sure your resume plays up your work responsibilities, training, and on-the-job skills.

Read More: Everything You Need to Know About Applying to College

3. Provide detail whenever possible.

The details are what set a resume apart from a list of extracurriculars on a standard college application. For example, when describing your involvement in the French Club make sure to include:

• school years/hours per week you participated
• specific contributions (e.g. "Organized a successful after-school film series to introduce our community to French cinema and culture" )
• leadership roles (e.g. "Treasurer, Grade 12" )
• unique details that will make you stand out

4. Highlight things you weren’t able to write about in your college essays or short answers.

Use your high school resume to show colleges something new. If your devotion to photography didn’t make it on the application but is a big part of who you are, then showcase your photography cred on your resume.

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5. Formatting is key.

Make your resume easy to scan. Divide information into sections with clear headings, bulleted lists, and a consistent font. Use a system of organization that works for you. (Chronological, by importance of activity, or by time commitment are a few options.) Don’t forget to proofread !

6. Be honest and accurate.

Colleges know how to spot inconsistencies in your high school student resume, and they won’t hesitate to call your counselor to verify information that doesn't seem right. So don't tell them that you have practice for the school play for 30 hours per week—unless drama club is somehow your full-time job!

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Everything You Need to Know About Gathering Stellar Letters of Recommendation for College

Like your college application essays, recommendation letters tell colleges who you are beyond your GPA, SAT score, and resume.

It’s the only part of your application where colleges learn about you from someone else’s perspective.

Letters of recommendation may not be the most important component of your application, but their value should not be underestimated. In fact, many schools rate them as more important than factors like class rank , subject test scores (AP/IB), and extracurriculars .

You may feel like you don’t have much control over how your recommendation letters turn out, but that’s not the case. Read on to learn what you can do to gather the best letters of recommendation possible.

Who should write my recommendation letters?

Carefully read the instructions in the college’s application or on the school’s website. Some schools specify who needs to write your letters, so pay attention to this information.

For example, a recommendation from a counselor may be required. Some colleges may prefer recommendations from teachers of certain subjects.

If you aren’t limited by these guidelines, find someone who:

• Knows you well
• Taught you recently
• Teaches a core subject or a subject related to your academic and career goals
• Has coached or managed you outside the classroom

Of course, you want the person who writes your recommendation to know you well and like you. Otherwise, the letter won’t be compelling and persuasive. It’ll also lack the personal touches that make for a truly great letter of recommendation.

Colleges want to hear from teachers who taught you recently. Your middle school teacher, for instance, isn’t the best choice. It’s a good idea to ask someone who taught you during your junior year (since senior year is just getting started).

You may also want to ask a teacher who knows you outside of the classroom — someone who coached your sports team, directed you in a play, or is the sponsor of a club that you’re active in.

Finally, ask someone who teaches a core subject like reading, math, history, or science. There are some exceptions to this rule, though. If you’re planning to major in art history and have expressed your passion for art throughout your application, for instance, a recommendation from your art teacher would be a great fit.

When should I ask for letters of recommendation?

Ask for your letters of recommendation as far in advance as possible. Teachers are busy as it is, and many teachers will receive recommendation requests from multiple students. The earlier you ask, the more your teacher will appreciate it (and the better your letter will turn out).

At the absolute minimum, you should give your teachers three weeks’ notice. However, more notice is even better. Plus, it’s helpful to be one of the first students your teacher writes a letter for, before he or she gets “recommendation-writing fatigue.”

How should I ask for recommendation letters?

Once you’ve selected the teachers you’d like to ask for recommendations, it’s time to put in your request.

Here are a few guidelines for asking for letters of recommendation:

• Ask in person, not via e-mail.
• Ask when your teacher isn’t busy and won’t feel put on the spot (e.g., not in the middle of class while surrounded by other students). Say, “Mr. Thomas, do you have five minutes to talk?” You can also e-mail your teacher in advance to schedule a time to talk about college.
• Ask one-on-one. Again, you don’t want your teacher to feel put on the spot.
• Unsure if the teacher will write you a positive letter? Ask, “Would you feel comfortable writing a letter of recommendation for me?” or, “Would you be willing and able to write a strong letter of recommendation for me?” If their response is anything less than enthusiastic, it may be a good idea to choose someone else.

If the teacher says, “yes,” thank them and let them know you’ll email your resume (or you can have a printed copy ready to provide). Ask if there’s any more information the teacher will need to write your recommendation. If there is, or if the teacher has their own process they’d like you to follow, do as asked.

In most cases, teachers will submit the letter of recommendation electronically. If it needs to be mailed in, however, it’s your responsibility to supply the teacher with a stamped, addressed envelope.

And finally, here’s one way not to ask your teacher: Do not simply add the teacher’s name and email to your Common App with no prior conversation. This will reflect poorly on you and is unlikely to lead to a positive letter. To ask for a letter of recommendation, you’ll need to actually ask, not just assume.

What information should I provide?

After your teacher has agreed to write the letter, you’ll need to send a follow-up email. The follow-up email serves a few purposes.

Since teachers are busy and working with so many students, it’s easy to forget a five-minute conversation unless it’s also put in writing.

Your follow-up will also include helpful information that will enable your teacher to write a detailed, persuasive letter of recommendation.

Start the follow-up by thanking your teacher again for writing your letter of recommendation. In a few bullet points, list the following:

• The schools you’re applying to
• The deadlines
• Your plans: Major, minor (if applicable), which school is your first choice (if applicable), and career goals

Next, provide some information about your academic performance and your performance in this teacher’s class (again, the teacher has a lot of students):

• Weighted and unweighted GPA and grade in the teacher’s class
• How you contributed to your teacher’s classroom
• Your favorite lessons, memories, projects or accomplishments you’re most proud of in that class, etc.
• Any strengths, passions, or other personal qualities you’d like the teacher to highlight in your letter
• Any challenges or obstacles you’ve overcome — and if you feel your grades aren’t a reflection of your ability, why? What difficulties did you have and what have you done to improve?

Finally, attach your resume to the email. It should mention extracurricular activities, awards and accomplishments, and any work experience that you’ve had too.

Sign off by expressing more gratitude and telling the teacher to let you know if there’s anything else you can provide to be helpful.

With a week or two left before the deadline, follow up with the teacher to make sure all is well and ask if there’s any additional information you can provide. You can do this in person or via email, but email is always a helpful way to ensure the teacher remembers what you’ve discussed.

What should I do after receiving the letter of recommendation?

Once the letter of recommendation is complete, do something to thank your teacher(s) for the time and effort it took to write your letter(s).

You may want to purchase a small gift or a gift card to Starbucks, Target, or another place you know your teacher frequents. If you don’t have the funds to buy a gift, provide a handwritten thank you note to show your appreciation.

When you decide where you’re going to school, let your recommenders know which college you’re attending and thank them again for their support.

Other Tips for Great Letters of Recommendation

• Waive your FERPA rights through the Common App. This means that you won’t get to see what your teacher wrote. Colleges trust letters of recommendation more when you’ve waived your FERPA rights, because they feel the teacher wasn’t influenced by the knowledge that you would read the letter.
• If you still have time before applying to college, build relationships with your counselor and teachers. It’ll be difficult to gather quality letters of recommendation if your teachers and counselor haven’t gotten a chance to know you.
• What if it’s time to ask for letters of recommendation and you haven’t gotten to know your teachers? Stop by and have a conversation. Make an extra effort in the time you have remaining. And when it’s time to supply information, provide more extensive info for teachers who may not know you well.
• If you’re getting letters from multiple teachers, choose teachers who can highlight separate strengths, forming a more complete picture of you and your qualities/abilities.

Final Thoughts: Everything You Need to Know About Gathering Stellar Letters of Recommendation for College

And there you have it! Gathering quality letters of recommendation isn’t rocket science, but it does require planning and politeness.

Choose teachers who know you well, like you, teach core subject areas (in most cases), and have taught you recently, preferably during junior year.

Ask well in advance, provide your teacher with plenty of helpful information, and express your gratitude.

Follow the tips in this guide, and you’ll set your application apart from the rest with thorough, compelling letters of recommendation.

Author: Jason Patel

Jason Patel is the founder of Transizion, a college counseling and career services company that provides mentorship and consulting on college applications, college essays, resumes, cover letters, interviews, and finding jobs and internships. Jason’s work has been cited in The Washington Post, BBC, NBC News, Forbes, Fast Company, Bustle, Inc., Fox Business, and other great outlets. Transizion donates a portion of profits to underserved students and veterans in of college prep and career development assistance.

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Letter Format and Writing Tips

How to Make a Resume for College Recommendation Letters

A college recommendation letter can be considered an important deciding factor between two candidates applying for the same job. A copy of your resume to write your college recommendation letter must be given to someone who actually writes these letters. Even people who know you since long time may not know about all your achievements. A resume can give information about your education, work, experiences, skills, interests and many other important things. Using the details from your resume into the recommendation letter will give an impression of how well the recommender knows you.

1. Every detail about your grades, volunteer opportunities, work background, sports awards and leadership accomplishments will be useful for the person who writes your college recommendation letter . The letter-writer should describe how well-rounded you are. Your resume gives the necessary information, thus the letter will focus more on your qualifications.

2. Open a resume template in Microsoft Word. Click on the “File” in the menu and click on the “New” button. After opening the “New Document” task panel under “Templates,” click on the “Templates on Office Online” button and select a resume. The template will help organize the necessary information from your resume in a logical, easy to understand sequence. This allows the individual writing your college recommendation letter better idea about your qualifications.

3. Include must include your personal information like your name, address, phone number and email address at the top on the first page of your resume. Do not include personal information such as marital status, age, religion and political affiliation.

4. Give complete idea about your educational background, mentioning the most recent education first. Also give information regarding the name and location of your school, major fields of study, your cumulative GPA and expected date of graduation.

5. List every academic award and achievement earned by you. You must necessarily include all your academic achievements that deserve recognition. All this data will equip the writer with more information about you to write your college recommendation letter. All the extracurricular activities like high school sports, clubs and leadership activities must be mentioned in your resume. Also write about the activities that show your interests which are relevant to the college. An effective letter is the one which highlights the qualities which set you apart from others. Colleges like academically inclined students but appreciate the all-rounder students.

6. Give details about your employment, with the latest jobs and internships listed first. Mention about your positions, employers, the period of your employment and a short summary of your job responsibilities. This information will give the writer an idea about your work ethic. Your employment might even justify any poor academic performance as it is understood that you got limited time to study. The writer can use this to explain why you previously didn’t do well academically but will surely excel in future.

7. Write everything about your skills, abilities and interests. You can add your technical and computer skills, expertise in a foreign language, in any. Knowledge about a foreign language would show your ability to excel in college. A personalized recommendation letter is more valuable than the one written without knowing the person being recommended.

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A Step-by-Step Guide to Your Recommendation Letters

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Unlike some other aspects of an application, you can’t do much to oversee or micromanage the content of your letters of recommendation. Whether you see it as a blessing or a curse, the truth of the matter is that your letters of recommendation are only valuable to admissions officers insofar as you can pledge that you weren’t involved in the process of writing them in any way.

That said, your application to college is just that— yours. In light of this, there are things you can do at every step of the process to ensure that you’re putting your best foot forward, and your letters of recommendation are no exception. Read on for a step-by-step guide to putting together your letters of recommendation.

First, the Basics: Do Letters of Recommendation Matter?

Every part of your application matters—up to and including the letters of recommendation submitted alongside your personal work. These comments do the important work of presenting you through the eyes of another. In most scenarios, this is an advantage rather than a detriment. Your teachers, coaches, and mentors aren’t looking to divulge dirty secrets about you or paint you in a bad light, and in the likely event that they sing your praises, that information means more coming from them than you.

That said, it is imperative that you resist the temptation to read your letters of recommendation before sending them to colleges. The CommonApp provides you with an optional waiver to sign, which allows you to pledge that you have not read your letters of recommendation before submitting them to colleges. You should certainly sign it. Submitting your application without signing this waiver effectively voids the impact your personal statements may otherwise have.

How Many Are There?

This will vary from school to school. You should double-check the requirements of each application you submit, but generally, if a college accepts the CommonApp, you should plan to submit two letters of recommendation.

As a rule of thumb, you should refrain from submitting any extra documents with your application unless you think it vitally necessary. Colleges receive thousands of applications each composed of several documents, and admissions officers must sift through all of this material in an extremely short time frame. If you decide to send in even one extra letter of recommendation, you must truly believe that each recommender you’ve commissioned will share different information that is vital to a college’s understanding of you as an applicant. Otherwise, your documents will be an annoyance rather than a benefit to your candidacy.

Who Should I Ask?

Thought it may seem obvious, you should start your list of possible recommenders with teachers that you think could easily write a glowing letter of recommendation for you. Was there a class that you totally loved? Did you struggle in a course that demanded you work especially hard and find that it paid off in the end? Have you become particularly close to a teacher who you feel really understands you as a person? Any of these scenarios are perfect grounds for considering a teacher as a possible writer for one of your recommendation letters. For more on this, check out our deep-dive on recommender relationships here .

On a (perhaps) related note, if you already know what you want to study in college, it can be helpful to hear from a teacher that has taught you related coursework in high school. This can be especially useful if you are a applying to a vocational or major-specific program, though if you’re on undecided on that front, you should read this and this first!

It can also be useful to think about showing range in your letters of recommendation, though it is by no means necessary. If you’re having trouble narrowing down your list of teacher recommenders, you can consider asking teachers that can attest to your skills in different disciplines.

Finally, it’s best to ask teachers that have taught you in junior or senior year of high school, who can attest to your current work ethic and reference recent assignments. On a similar note, a teacher from your senior year of high school can probably only write you a strong letter of recommendation if they taught you previously or advised a club in which you participated.

How and When to Ask

It’s never too early to reach out to your chosen recommenders . If your first-choice teacher will likely receive requests from many other students, you could ask at the end of junior year. If you’re unsure of whom to ask, it’s best to spend your summer deciding and return to school ready to request your letters in late August or early September.

At the very latest, you should reach out to teachers  a full month before their letters are due. Not only do you owe them the courtesy of providing ample time to write and submit a letter, but you must also budget in some time for the possibility that your first-choice recommender could somehow be indisposed.

When you email your teacher, coach, or mentor asking for a recommendation letter, you should let them know what school or schools you’ll send it to and what date it is due. It should go without saying that your email should be constructed as a question—never assume that a teacher will be able to write a letter for you until they agree to do so.

What You Can Do to Help

Once your recommenders have agreed to write a letter of recommendation for you, you can provide them with further information about yourself, your goals, and your accomplishments. Though you should certainly ask for letters only from people who already know you, it will be helpful to write these details down for their reference.

You can provide your writers with as much or as little information about yourself as you like. Your resume is a good place to start; send them a copy if you have one! You might also think a bit about why you chose this teacher and share that with them.  Did you work particularly hard in their class? What personal skills have you made use of or shown in their class? Why are they well positioned to speak on your behalf? Writing these things down for your teacher may be helpful as well.

In addition, you could at this point go into more depth about the colleges to which you’ll be sending their letters alongside your application. Let them know why you can picture yourself at those specific schools so that they know you’ve put thought into your college list .

You may want to set up a quick meeting with your recommender to go over some or all of this information in person. While it is helpful to have these things written down, you can probably do a better job explaining them out loud. More importantly, you don’t want to drop all of this information into your teacher’s lap remotely. He or she is doing you a favor, and you owe it to them to make the process as easy and enjoyable as possible.

The CommonApp should alert you when your recommenders have submitted their letters, even if you’ve waived your right to read them (as you should!). If you see that your teachers have not submitted their letters of recommendation a week before the due date, it can’t hurt to send them a quick email reminder of the due date.

Say Thank You!

This is arguably the most important part of the whole process! Thank your recommenders with a letter of gratitude—they are, after all, doing you a favor. As well, keep them updated on news about your application statuses as you receive it. They deserve to know how things pan out, and will likely want to be there for you when you hear both bad and good news!

For More Information

Need more guidance on how to approach the recommendation letter portion of your college applications? Check out these previous blog posts on the subject:

How to Get a Standout Recommendation Letter 

Will Getting a Letter from an Alumnus, Famous Person, or Government Official Boost my Chances?

Getting The Best Recommendation Letter

10 Tips For Talking To Your High School Teachers

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Recommendation Letters: How to Prepare, Write, and Format (for educators)

May 14, 2023 | Articles , Essays & Recommendation Letters , Financial Aid & Scholarships

So, a student asked you for a recommendation letter . Now what? How do you write a high-impact recommendation letter?

Recommendations are critical for securing scholarships and admission. A 2019 survey from the National Association for College Admission Counseling found that colleges put more weight on recommendation letters from counselors and teachers than activities or interviews, especially schools with test-flexible policies. Use these tips to help.

Getting Started with Your Recommendation Letter

Ask the applicant for supporting information (resume, transcript, application) to make writing the letter easier for you and more focused on what the student hopes to achieve.  Once you have that information, make sure you follow the specific request requirements. Pay close attention to where and when to submit, the required format (PDF or other), what content to include, etc.  Note to counselors:  It’s a good idea to set a deadline for students to ask teachers for recommendations. This will discourage last-minute requests that make teachers scramble to get recommendations in on time. 

Know Whom You’re Recommending

Encourage your students to choose recommenders carefully—those they know and who have a good feel for whether or not they would succeed at the school they’re applying to.  Only write recommendations for students for whom you can give a positive recommendation. Your letter can make a difference in a student’s future. If you cannot be positive, decline the request. Suggest possible alternative recommendation sources, if you can.

Go Deeper than Their Accomplishments

When you write a recommendation letter , do your best to tell stories instead of just stating facts. Students will highlight their activities and academic strengths in their application and academic resume. Your job is to add color to what they’ve accomplished in their high school career. If you can, use examples that are rich with details to sway readers. The more specific and detailed the information you include, the more valuable the letter will be to selection committees.  Always consider your audience. Put yourself in the place of the recipient (dean, admissions officer, director) and think about what you’d want in a meaningful recommendation letter.

How to Write a Recommendation Letter

Remember that less is more. Get to the point and clearly explain why the student would be a good fit for the school.

Paragraph 1. Start with a strong introduction like, “It’s my pleasure to recommend…” and share your position/school, how you know the student, and how long you’ve known them. Build the context quickly so you can get to the most important part of your letter.

Paragraphs 2-4+. Highlight key strengths or character traits of the student. Provide the evidence to support your words through specific descriptions, using examples and data if possible.

Closing. Emphasize your endorsement with phrases like “strong candidate” or “highest recommendation.” Include your phone number and email in case the school or program has additional questions. 

Review, edit, and proofread. Double-check that you’ve included all the required information and provided the best recommendation possible. Reread aloud, acting as the recipient, and decide if you would select the student based on your letter. 

——

Writing recommendation letters can be a thankless task. Beyond the satisfaction of knowing that you may have catapulted someone’s future, we hope that you’ll at least receive a handwritten thank you note. You’ve more than earned it.

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How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

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How to Write a College Letter of Recommendation [Updated for 2023]

James is senior content marketing manager at BridgeU. He writes and directs content for BridgeU's university partners and our community of international schools

Who should write the college letter of recommendation?

• What should you include in the college letter of recommendation?
• How to write a college letter of recommendation as a teacher

Top tips for how to write a college recommendation letter

• Writing international references & recommendations

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If you’ve been tasked with writing a college letter of recommendation, we’re here to help! In this post, we cover the differences between a teacher and counsellor recommendation, what you should include, and how you can portray your students in the best possible light.

One of many new counsellors’ biggest priorities is learning how to write a college letter of recommendation. Nailing this document can be the difference between students getting into their dream university and missing out on a spot. 

Unlike some other countries, universities and colleges in the USA famously use a  holistic process  when judging student applications. This means that they want to get to know the student as an individual, rather than relying solely on grades and test scores.

This is where the letter of recommendation comes in.

Along with the personal essay, letters of recommendation provide admissions officers with insights they could not gain from the rest of the application, and help them really get a feel for a student’s character – their passions, values, strengths, and goals.

With such an important role to play, recommendations hold substantial weight in admissions decisions, and can often be the deciding factor in whether a student is accepted or not.

So if you’re a counsellor or teacher and you want to make sure you really know how to write a college letter of recommendation, this blog post is for you!

In it, we dive deep into how to write a college letter of recommendation, focusing on areas like what should be included in a great recommendation letter, the differences between a teacher and a counsellor recommendation, and our top tips for helping you portray your students in the best possible light.

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Most universities require applicants to provide multiple recommendation letters, including  one from the students’ counsellor , and  one to three from different subject teachers .

In some cases, it might be acceptable to include a recommendation from a different source, for example a sports coach or music teacher. However this should only be considered if a teacher or counsellor is not available, or if the student is applying for a specialist degree.

Before we dive into the details of writing recommendations, it’s worth touching on how recommendation writers are selected.

For the most part, a student is responsible for approaching potential recommendation writers (and there is  plenty of guidance  available to help them choose who to ask). However, there may be times when you or your members of staff aren’t sure whether they are qualified to write a particular student’s recommendation.

In these cases, it’s important to ask the following questions:

• Have you worked closely with this student before?
• Are you able to write about this student, and their achievements?
• Can you provide a positive assessment of this student, either in an academic or personal context?

If the answer to all three of these questions is “yes”, then go ahead and write that recommendation! Remember, the purpose of the letter is to give a positive, honest and specific account of your students’ strengths and achievements – so ask yourself (or your members of staff) if this is possible.

Note:  If you haven’t worked closely with a student, this doesn’t necessarily disqualify you from becoming a referee – you just have to acknowledge this, and factor it into any letter of recommendation you write. If you still have lots of positive things to say about the student, you should definitely consider providing a written reference.

What should you include in a college letter of recommendation?

If you’re wondering how to write a college letter of recommendation, one of your biggest questions is probably simply “what?” – exactly what material should you talk about?

Different US institutions have slightly varying recommendation requirements. However, Massachusetts Institute of Technology (MIT) offers  some useful prompts  that can help you structure your writing. They include:

• What is the context of your relationship with the applicant? If you do not know the applicant well and are only able to write a brief summary, please acknowledge this.
• Has the student demonstrated a willingness to take intellectual risks and go beyond the normal classroom experience?
• Does the applicant have any unusual competence, talent, or leadership abilities?
• What motivates this person? What excites them?
• How does the applicant interact with teachers? With peers? Describe their personality and social skills.
• What will you remember most about this person?
• If you have knowledge of MIT, what leads you to believe MIT is a good match for this person? How might they fit into the MIT community and grow from the MIT experience?
• Has the applicant ever experienced disappointment or failure? If so, how did they react?
• Are there any unusual family or community circumstances of which we should be aware?

It’s not necessary to include answers to all of these questions (and of course these prompts are asking about an applicant’s suitability for MIT specifically), but they could be a good starting point.

It’s also worth noting that the content you should include will vary depending on whether you are writing a counsellor or teacher letter of recommendation.

Let’s cover each one in a bit more detail…

How to write a college recommendation letter as a counsellor 

The counsellor’s recommendation is designed to provide  a holistic view of a student , and to give a rounded profile of a student’s progress and personal achievements during their time at secondary school.

This can include insights into a student’s extra-curricular activities, their impact on the school community, and how they might contribute to campus life at their chosen university.

If you are writing a counsellor’s letter of recommendation, you should also be prepared to discuss any mitigating circumstances that have affected a student’s personal or academic performance – for example, an illness, home life problems, or teaching and learning challenges.

Example:  “David’s energy and intellect has seen him excel outside the classroom, and he’s made a valuable contribution to school life. He has represented our school as a delegate for Model United Nations, and demonstrates an understanding of world affairs and current events which has served to make him a highly skilled public speaker. His love of literature has also seen him contribute some fantastic articles to our school newspaper, and he certainly has an instinct for a compelling story.

In all aspects of school life, David demonstrates drive and a love for learning which I have no doubt will see him excel in his future career. His warmth, intelligence and good humour makes him a joy to teach, and a constant inspiration to his fellow students.”

How to write a college recommendation letter as a teacher

A teacher’s letter of recommendation should have a much narrower focus than a counsellor’s letter. In particular, it should centre around the  student’s academic strengths , providing specific examples of how they have excelled in a classroom setting.

It’s likely (or even advisable) that if a student has asked you to write them a teacher letter of recommendation, they are applying to study a similar course or subject to the one that you teach. That makes the question of how to write a college recommendation letter a little simpler, as you’re in a great position to talk about what makes them passionate about their field of study, and why you believe they will excel in their chosen degree course.

Example: “David has demonstrated a consistent ability to use independent thinking and rigorous analysis in both written assessments and classroom discussions. His essay on Christianity and redemption in “Crime and Punishment” demonstrated a level of insight beyond his years, and was one of the most accomplished essays I’ve had the pleasure of reading. He has been generous, thoughtful and witty in his interactions with his classmates, and is always keen to stimulate and drive debate.”

Whether you are writing a counsellor or teacher letter of recommendation, it’s important to portray your student in the best possible light. After all, your letter could be the deciding factor in whether they are accepted or not!

In this next section, we’ll cover some of our top tips to help you write a stand-out recommendation…

Make sure each recommendation is unique

Especially if you are writing letters of recommendation for multiple students, it might be tempting to reuse some of the same content.

However, this is something you should definitely steer clear of. As a rule of thumb, if a paragraph is general enough to be applicable to multiple students, it shouldn’t be in the recommendation at all!

Instead, make sure you highlight the individual strengths of each particular student, their unique achievements, and why you think they would be a good fit for their chosen institution.

Don’t repeat other parts of the student’s application

A letter of recommendation is supposed to complement a student’s application, but not repeat it. Make sure to read the student’s  personal essay  and any other recommendation letters, and provide new information that is not covered in these documents.

Likewise, it is not necessary to include quantitative data like test scores or activity lists, as these will be submitted by the student. Instead, focus on what these things indicate about the student. Perhaps they are a natural leader, or a born storyteller. Or maybe their good results are a consequence of a true dedication and passion for their subject.

Stick to the positives

If you’re writing about the best qualities and most notable achievements of a student, it helps to do so with conviction – a neutral or lukewarm reference could actually be harmful to a student’s application. Though you should try to be as honest as possible, the letter of recommendation is perhaps not the right place to mention a student’s rebellious streak!

Use specific examples to back up your endorsements

It’s no use simply stating that a student is “gifted” or “hard-working”. A strong letter of recommendation will place a student’s strengths in context, providing specific examples of how they have excelled and why they have made an impression on you.

If you go back to the two examples we covered earlier, you’ll see that when they describe a student’s character traits, they back up their claims by referencing a particular time that the student displayed these traits.

Focus on quality, not quantity

Though there is no word limit to a college letter of recommendation, like there is with a  UCAS reference , it’s best to keep it brief.

In general, we recommend that you keep your letter to under 1 page. As long as you have followed the other tips in this blog, this should be more than enough space to portray your students in a great light!

Writing international references and recommendations

Before we close off, we’ll leave you with a final piece of advice. If you have students who are applying to multiple international destinations, remember that not all application processes are the same.

Staying on top of the different deadlines and requirements can be challenging. Even students only overseeing their own applications, or teachers writing a select number of references, can quickly feel overwhelmed. For the counsellors who are managing a whole cohort’s worth of references and recommendations, the workload can be staggering!

So why not make the whole thing easier, simpler and more efficient? With the free BridgeU platform, you and your colleagues will have the tools and guidance to write the most powerful supporting documents for your students. Our organisational features then ensure you stay on top of where every application is up to, so that no deadline or document is ever missed.

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Home » Career Advice » Professional Development » How to Write a Recommendation Letter for a Student

How to Write a Recommendation Letter for a Student

Recommendation letters, penned by individuals familiar with the student’s character, abilities, and achievements, provide valuable insights for admissions committees, employers, and scholarship panels. They serve as testimonials to the student’s strengths and potential, offering a personalized perspective beyond academic transcripts or resumes.

The purpose of this blog post is to provide guidance on the art of writing effective recommendation letters for students. Whether you’re a teacher, mentor, or employer tasked with crafting such a letter, this article aims to equip you with the knowledge and tools necessary to demonstrate the student’s qualities and accomplishments effectively. By understanding the significance of recommendation letters and following structured guidelines, you can contribute meaningfully to a student’s academic or professional journey.

Different types of recommendation letters (e.g., academic, job, scholarship)

When asked to write a recommendation letter for a student, it’s crucial to grasp its purpose. Recommendation letters serve various functions, depending on the context in which they’re required. There are different recommendation letters, including those for academic pursuits, employment opportunities, and scholarship applications. Each type of letter may emphasize different aspects of the student’s character, achievements, and potential.

Consider the specific purpose of the recommendation letter and its intended audience. For instance, if you’re writing a letter for college admissions, the focus might be on the student’s academic abilities, extracurricular involvement, and personal qualities. If writing a recommendation letter for a job , highlight their relevant skills, experiences, and accomplishments that demonstrate their suitability for the role. For a scholarship committee, leadership skills, community service, and financial need are Important.

Request for information from the student

Before diving into writing the recommendation letter, it’s essential to gather all the necessary information. Start by reaching out to the student and requesting relevant details. Ask them to provide a resume or list of accomplishments, as well as any specific traits or experiences they’d like you to highlight.

In addition to the student’s achievements and experiences, take the time to understand their goals and aspirations. What are they passionate about? What do they hope to achieve in the future? Tailor the recommendation letter to align with the student’s ambitions for effectively showcasing their potential. This understanding will help you craft a compelling, personalized letter that resonates with the intended audience.

Sample 1: Recommendation letter for a student applying to college (Word version)

This recommendation letter attests to the exemplary academic achievements and personal character of the student, making them an exceptional candidate for college admission. Through their dedication to both academic pursuits and extracurricular activities, this student has demonstrated a remarkable commitment to growth and excellence.

Download this template (.docx)

Copy paste college recommendation letter

I am pleased to write this letter of recommendation for (Student’s Name) in support of (his/her/their) application to (Name of College/University). Having known (him/her/them) for (duration or context), I can attest to (his/her/their) exceptional character, academic abilities, and potential for success.

Throughout (his/her/their) time as a student in my (mention course/program/organization), (Student’s Name) has consistently impressed me with (his/her/their) dedication, enthusiasm, and intellectual curiosity. (He/She/They) actively engage in class discussions, demonstrate a deep understanding of the subject matter, and consistently produce high-quality work.

What sets (Student’s Name) apart is (his/her/their) insatiable thirst for knowledge and willingness to explore beyond the confines of the classroom. (He/She/They) are not content with mere memorization; rather, (he/she/they) seek to understand the underlying concepts and apply them to real-world scenarios. (His/Her/Their) critical thinking skills and analytical mindset are truly commendable.

In addition to (his/her/their) academic achievements, (Student’s Name) is a well-rounded individual who actively participates in extracurricular activities and contributes positively to the school community. (He/She/They) have demonstrated leadership qualities through (mention specific leadership roles or activities), and (his/her/their) involvement in (mention clubs, sports, or volunteer work) showcases (his/her/their) commitment to personal growth and making a difference.

Furthermore, (Student’s Name) possesses excellent communication skills, both written and verbal, which are essential for success in higher education and beyond. (He/She/They) are articulate, persuasive, and capable of expressing (his/her/their) ideas with clarity and conviction.

I wholeheartedly recommend (Student’s Name) for admission to (Name of College/University) without reservation. Please feel free to contact me if you require any further information or clarification regarding (his/her/their) qualifications.

Thank you for considering (Student’s Name)’s application.

Sample 2: Recommendation letter for a student applying for a job (Word version)

This recommendation letter emphasizes the exceptional skills, work ethic, and personal qualities that make the student an ideal candidate for the job. Their demonstrated ability to excel in various tasks and their commitment to professional growth and development make them a valuable asset to any team or organization.

Copy paste recommendation letter for a student

I am writing to enthusiastically recommend (Student’s Name) for the (Position Title) at (Company Name). As (his/her/their) (teacher/mentor/supervisor) for (duration or context), I have had the privilege of observing (his/her/their) growth, dedication, and exceptional abilities firsthand.

During (his/her/their) time under my supervision, (Student’s Name) consistently demonstrated a strong work ethic, a keen attention to detail, and a willingness to go above and beyond to achieve (his/her/their) goals. (He/She/They) approach tasks with enthusiasm, initiative, and a commitment to excellence that is truly commendable.

One of (Student’s Name)’s most outstanding qualities is (his/her/their) exceptional (mention specific skills or qualities relevant to the job, e.g., communication skills, problem-solving abilities, etc.). (He/She/They) have consistently impressed me with (his/her/their) ability to (mention specific examples or accomplishments that showcase these skills).

Furthermore, (Student’s Name) is a quick learner who adapts easily to new environments and thrives in fast-paced settings. (He/She/They) possess excellent interpersonal skills and work effectively both independently and as part of a team. (His/Her/Their) ability to collaborate with colleagues and communicate effectively with clients/customers is an asset that would be invaluable to any organization.

In addition to (his/her/their) technical skills and qualifications, (Student’s Name) is a person of integrity, reliability, and professionalism. (He/She/They) consistently demonstrate respect for others, a positive attitude, and a willingness to take on new challenges.

Based on (his/her/their) performance and character, I am confident that (Student’s Name) would be a valuable addition to your team at (Company Name). (He/She/They) possess the qualities and capabilities necessary to excel in the (Position Title) role and contribute positively to the success of your organization.

Please feel free to contact me if you require any further information or clarification regarding (his/her/their) qualifications.

Thank you for considering (Student’s Name) for this opportunity.

Sample 3: Recommendation letter for a scholarship (Word version)

This letter recommends a student for a scholarship due to their excellent academic performance and dedication. The student has a proven track record of excellence and embodies the qualities sought after by scholarship committees.

Copy paste recommendation letter for scholarship

I am writing to wholeheartedly endorse (Student’s Name) for the (Name of Scholarship). As (his/her/their) (teacher/mentor/supervisor) for (duration or subject), I have had the pleasure of witnessing (his/her/their) exceptional qualities and achievements firsthand.

Throughout (his/her/their) time in (mention context, e.g., my English class), (Student’s Name) has consistently demonstrated outstanding academic performance, intellectual curiosity, and a strong work ethic. (He/She/They) consistently goes above and beyond in (his/her/their) pursuit of knowledge, displaying a remarkable aptitude for (mention specific subjects or areas of interest).

Beyond (his/her/their) academic prowess, (Student’s Name) exhibits remarkable leadership skills and a genuine commitment to serving (his/her/their) community. (He/She/They) have actively participated in (mention extracurricular activities, community service, or leadership roles), making meaningful contributions and inspiring (his/her/their) peers along the way.

One of (Student’s Name)’s most commendable qualities is (his/her/their) unwavering determination to overcome challenges and pursue (his/her/their) goals with resilience and perseverance. (He/She/They) approach every task with enthusiasm and dedication, and (his/her/their) positive attitude is truly infectious.

In addition to (his/her/their) academic and extracurricular achievements, (Student’s Name) possesses (mention any specific skills or qualities relevant to the scholarship criteria, e.g., strong communication skills, critical thinking abilities, etc.). (He/She/They) have demonstrated (his/her/their) ability to (mention specific accomplishments or experiences that showcase these qualities).

I have no doubt that (Student’s Name) will continue to excel in (his/her/their) academic and personal endeavors, and I am confident that (he/she/they) will make a significant contribution to any community or institution fortunate enough to have (him/her/them) as a member.

Please feel free to contact me if you require any further information or clarification regarding (Student’s Name)’s qualifications. Thank you for considering (him/her/them) for this scholarship opportunity.

Crafting the structure of a recommendation letter

When it comes to writing a recommendation letter for a student, the structure plays a key role in effectively conveying their strengths and qualifications. Notice that there are differences between a reference letter and a recommendation letter . Let’s break down the key components of a well-structured recommendation letter:

Introduction: your relationship with the student

In the introduction of your recommendation letter, it’s important to establish your relationship with the student and provide context for your endorsement. Briefly mention how you know the student, whether through a class you taught, a project you collaborated on, or any other relevant interaction. This sets the stage for the reader and lends credibility to your testimonial.

Body: highlight specific qualities, achievements, and experiences

The body of the recommendation letter is where you delve into the specifics of the student’s qualifications. Highlight their key qualities, achievements, and experiences that make them a standout candidate. Instead of merely listing their accomplishments, aim to provide concrete examples and anecdotes that illustrate the student’s character and capabilities. These anecdotes help bring your endorsement to life and provide context for your assessment.

Additionally, if applicable, consider comparing the student to their peers to provide a frame of reference for their achievements. This comparative analysis can help emphasize the student’s exceptional qualities and set them apart from their counterparts.

Conclude your letter

In the conclusion of your recommendation letter, reiterate your endorsement of the student. Emphasize your confidence in their abilities and potential for success in their endeavors. Additionally, offer to provide further information or clarification if necessary, demonstrating your willingness to support the student in their pursuits.

Final thoughts

Writing a recommendation letter for a student is not merely a task; it’s an opportunity to make a meaningful impact on their future. As you embark on this journey of advocating for someone’s potential, remember the significance of your words. Your letter has the power to open doors, shape opportunities, and affirm the student’s worth in the eyes of decision-makers.

Approach the task with sincerity, diligence, and a genuine desire to help the student succeed. Take the time to gather relevant information, personalize your endorsement, and craft a narrative that truly captures the essence of the student’s journey and aspirations.

Sara has been in the career development field for over 10 years and has a wealth of knowledge to share. She covers topics such as resume writing, job search strategies, interview techniques, career planning, and more. You can connect with her on LinkedIn and read more of her articles on  Medium .

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• How to Write a Letter of...

How to Write a Letter of Recommendation

11 min read · Updated on August 25, 2022

Writing a letter of recommendation is an honor, but also a big responsibility. Take the guesswork out of creating something that can make or break a colleague or student's candidacy.

As a trusted colleague, boss, or friend, you may be asked to write a letter of recommendation. That says a lot about the esteem in which others hold you and you should take it as an honor. Because you want to do a good job to ensure the person you are writing about has the best shot at the position they want, you need to understand how to write a letter of recommendation.

But what exactly is a letter of recommendation and how should you go about writing one? There's no mystery. Once you understand what goes into a great recommendation letter and how you can compile one, you'll be equipped to help that star student or employee make their next life move.

In this blog we will detail the steps to take and the following:

What is a letter of recommendation?

Recommendation letter examples

Types of recommendation letters

Recommendation letter format

Tips for writing a letter of recommendation

Mistakes to avoid

A letter of recommendation is a formal introduction and reference for a person seeking a new job or academic role. Letters of recommendation are typically written by a former employer, professor, client, or colleague whose attestation to your skills and qualities will impress the reader.

If you are asked to write a letter of recommendation, you can be sure that the requester believes you will have good things to say about their professional qualities and why you believe they are an excellent candidate for this new role.

A great recommendation letter, like a great resume or cover letter, entices the reader to want to learn more about the candidate and to offer them an interview to discuss the opportunity further.

Not everyone who requests a recommendation letter is asking because they have entered the job market. An employee may be returning to school to get an advanced degree, or applying for a certification program or fellowship.

Each different purpose requires a slightly different letter-writing approach. There are two main types of letters of recommendation you as a supervisor, client, manager, teacher or other superior may be asked to write:

Academic 

Academic letter of recommendation

Colleges, universities, and other post-graduate programs often seek letters of recommendation as part of the application process. These letters may also play a role in whether a candidate receives a scholarship or other financial assistance.

Academic letters of recommendation should focus on who the applicant is as a person and what insight and dedication they will bring to the academic department or program. Your job as an academic letter of recommendation writer is to offer an unbiased perspective on the applicant's personality, but also on their ability to grasp new concepts and any other skills and attributes that will make them an excellent student.

Employment letter of recommendation

Typically written by supervisors, managers, or clients, employment recommendation letters are focused on the attributes that will make the letter's subject an excellent employee. If you are asked by a person you supervise to write a letter of recommendation and it is not against company policy, make sure you honestly believe the person is a quality candidate. Your name will be on the letter, too.Teachers, academic advisors, and university professors may also be asked to write employment recommendations, especially if their students are searching for their first job or first job in a new field.

Exercise caution

Be aware that many employers will not allow you to write a recommendation letter for a colleague. They will, instead, suggest that you refer the person to the Human Resources Department, which will merely confirm a person's tenure with the company.

Before you begin to write, it will help to understand what goes into a reference letter. Any letter of recommendation should follow a standard format. Here are the components you need to include:

Introduction

Closing statement and signature

You may also consider including a personal anecdote if you feel comfortable doing so and it illustrates a positive quality about the letter's subject.

You may be asking yourself, “How do I write a letter of recommendation?” Take it one section at a time. Below, we offer detailed information on what each section should contain and recommendation letter example text for each.

Since this is a formal letter, your greeting should also be formal, unless the person for whom you are writing the letter asks you to keep it casual. You can't go wrong with Dear Mr./Ms./Dr. [Last name] since you are relying on the information given to you by the letter's subject. 

If you do not know who the recipient of the letter is, kindly suggest that a letter with a personalized greeting goes a lot farther than one with a generic greeting. Above all, avoid the stilted “To Whom It May Concern” if at all possible.

The beginning of a recommendation letter serves an important purpose: It tells the reader who you are writing about and why. Although it may seem less than creative, one of the best ways to start is simply by adapting the following letter of recommendation examples intro: 

“I am pleased to recommend Sarah Peterman for the financial analyst manager position at Holdfield Century Inc. I have supervised Sarah for four years at Rosano Industries and feel she would be outstanding in this role.”

This format works for a candidate applying for a university program by simply changing the job and prospective employer's name to the academic program and university's name. 

The overview comprises the bulk of your letter of reference; it is the middle two or three body paragraphs. This may be the most difficult section to write because it is here that you explain why you believe the candidate is worthy. To help guide you, try answering the following questions:

What words best describe the candidate's work style?

What qualities help them excel and make them right for the new role?

What project or achievement stands out from their tenure?

What story or personal anecdote can you tell that will illustrate the best of the candidate?

Peg each piece of the information you share with a skill or attribute necessary for the new role. Make sure you connect the dots and explain exactly how each quality builds a case for the candidate.

Here is a recommendation letter example for the overview:

“I remember when Sarah began working in my department. She was eager to learn and, in fact, quickly developed an understanding of business modeling and our proprietary accounting system. Sarah is not afraid to ask clarifying questions and is always ready to lend a hand to get the job done. 

“In the course of our four years of working together, Sarah has taken every opportunity to stretch and grow as a financial analyst. In fact, I believe she is ready to move into the role of financial analyst.

“Just last week, I entrusted Sarah with completing and presenting our five-year business forecast at the company's quarterly meeting. I offered her this opportunity because I knew not only that she would do a fabulous job, but also that she was outgrowing her role as my subordinate. She did not disappoint. Her presentation was flawless and her analysis spot-on.”

Closing statement

You've written a recommendation letter that makes a great case for the candidate. Now you need a few sentences that remind the reader that you believe they are ready for their next move and you believe they have chosen wisely.

Here is a letter of recommendation example for a closing statement:

“After having managed Sarah for four years, I can attest to her dedication, determination and knowledge of business processes and strategies. Holdfield Century Inc. would be lucky to have Sarah in the position of finance manager.”

Finally, sign off with Sincerely or Regards, your full name, your title, and the company for which you work.

“Sincerely,

Anna Chavez

Financial analyst manager

Rosana Industries”

Tips for writing a good letter of recommendation

When writing a letter of recommendation, there are some hints to keep in mind that will make the process easier and more fruitful for the candidate. After all, you wouldn't have agreed to write the rec letter unless you believed in the candidate and wanted to help them.

Here are some tips for writing a great letter of recommendation.

Make sure you don't waste a word. You have only a few paragraphs to convince a hiring manager or admissions officer that the person you have chosen to endorse is an excellent candidate. Unless it's relevant, don't take space mentioning that they love soccer or knitted you a beautiful sweater for your birthday.

If you link each sentence to a quality necessary for the position, you won't have any trouble with this.

Use descriptive words to make a strong case. If possible, ask the candidate for the job listing or requirements for the academic program. Incorporate necessary attributes into your sentences. If creativity falls high on the list of requirements and you can honestly say it's true, write a phrase such as “creative thinker” or “able to develop creative solutions to thorny business problems.”

Get specific. The best letters of recommendation offer pointed examples, not platitudes. They offer data, details, and reasons for your high praise. “Kenton is a great employee” pales in comparison to “Kenton has never missed a deadline and often turns in his high-quality work early.” If you're in a data-driven industry, cement the case with relevant figures.

Check the facts with the letter's subject. It's not your career you're writing about. Do a little research to make sure you don't miss a key fact or accomplishment. Don't be shy about double-checking the details or even asking the candidate to refresh your memory.

Now that you know what you should do, here are a few things you should not . 

Don't say yes to writing the letter if you can't make an honest recommendation. A tepid letter of recommendation may be worse than none at all. Perhaps your underling has learned from the mistakes she made during her tenure as your employee and just needs a fresh start. That doesn't mean you have to write a recommendation letter. It's OK to say no.

Damning with faint praise. This is definitely a case where a less than ringing endorsement will have the recipient reading between the lines. That old saw, “if you don't have anything nice to say, don't say anything at all” applies here. Certainly do not write an anti-recommendation letter. Instead, let the candidate's resume, cover letter, and interview stand on their own.

The flipside: Hyperbole. While you don't want to get negative, you also don't want to go over the top with your language. The statement, “Kayla's art is among the best in the world” may have the reader thinking, “Really? Compared to Frida Kahlo, Picasso, and Rembrandt?” Keep it real. “Kayla's graphic designs have helped our customers increase traffic to their websites by 20%” is much more realistic and offers a better idea of what Kayla can do.

To be asked to write a letter of reference is an honor. It says that the person trusts you and believes you know their best qualities.

Follow the structure above, using a professional tone. Make it clear that you highly recommend the candidate for that position.

Choose a personal, but professionally related, anecdote to illustrate the candidate's outstanding qualifications for the job or academic program.

It is better to say no than to write a letter of recommendation that doesn't praise the candidate.

Make sure you have all the details right by doing some research and double-checking your facts

Find more resume-writing advice in our related articles below or upload your resume for a free review from our resume experts! Recommended reading

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College Recommendation Letter: A Guide to Crafting a Stellar Recommendation {Samples Included}

Are you in a position where you need to write a college recommendation letter? Don’t worry, we’ve got you covered! Crafting a compelling and impactful recommendation letter is crucial for helping students stand out in the competitive college admissions process. In this comprehensive guide, we’ll walk you through the essentials of writing an outstanding college recommendation letter. Whether you’re a teacher, counselor, employer, or mentor, this article will equip you with the expertise to create a letter that truly shines.

1. Introduction

The college application process can be daunting for students, and a well-crafted recommendation letter can make all the difference. A strong recommendation letter provides insight into the student’s character, achievements, and potential for success in higher education. Admissions officers rely on these letters to gain a deeper understanding of an applicant beyond their grades and test scores.

In this article, we will guide you through the process of writing a college recommendation letter that leaves a lasting impression. We’ll explore the structure, dos and don’ts, and frequently asked questions to ensure you have all the necessary tools to write an exceptional letter.

2. What is a College Recommendation Letter?

A college recommendation letter, also known as a reference letter, is a document written by an individual who knows the student well and can vouch for their skills, character, and potential. This letter aims to provide an external perspective on the student’s qualifications and suitability for admission to a college or university.

College recommendation letters are typically written by teachers, counselors, employers, or mentors who have had a significant relationship with the student. These letters help colleges assess the applicant’s academic abilities, leadership skills, work ethic, and personal qualities that would contribute to the campus community.

3. The Importance of College Recommendation Letters

College recommendation letters play a vital role in the admissions process. Admissions officers review hundreds, if not thousands, of applications each year, and recommendation letters provide a valuable perspective that goes beyond test scores and transcripts. These letters provide insights into a student’s character, work ethic, and potential for success in college.

When a recommendation letter is well-written and genuine, it can significantly impact an applicant’s chances of admission. A compelling letter can help an admissions officer understand how the student stands out from their peers and why they would be a valuable addition to the college community.

4. How to Get Started

Before diving into the writing process, it’s important to gather all the necessary information and set the right tone for the letter. Here are some key steps to help you get started:

4.1 Gathering Relevant Information

To write an effective college recommendation letter, you’ll need to gather relevant information about the student. This includes their academic achievements, extracurricular involvement, leadership roles, and any notable accomplishments. Request the student’s resume or provide them with a questionnaire to gather the necessary details.

4.2 Understanding the Purpose of the Letter

Understanding the purpose of the letter is crucial to tailor it to the specific college or university. Research the institution’s values, mission statement, and academic programs to highlight the student’s qualities and achievements that align with their goals.

4.3 Setting a Positive Tone

A positive and enthusiastic tone can make a recommendation letter more engaging and impactful. Express your genuine admiration for the student and their accomplishments. However, it’s important to strike a balance and remain sincere and realistic throughout the letter.

5. Structure and Format of a College Recommendation Letter

A well-structured and properly formatted college recommendation letter is easier to read and leaves a positive impression on the reader. Let’s explore the recommended structure for a college recommendation letter:

5.1 Introduction

The introduction sets the tone for the rest of the letter and should be attention-grabbing. Start by mentioning your relationship with the student and how long you have known them. State your qualifications and expertise in the field, as it adds credibility to your endorsement.

5.2 Body Paragraphs

The body paragraphs provide an opportunity to showcase the student’s strengths, achievements, and personal qualities. Each paragraph should focus on a specific aspect or characteristic of the student, supported by concrete examples and anecdotes. Use this section to highlight the student’s academic performance, leadership skills, extracurricular involvement, and personal growth.

5.3 Conclusion

The conclusion summarizes the main points of the letter and reaffirms your recommendation. Express your confidence in the student’s abilities and their potential to succeed in college. Provide your contact information should the admissions officer have any further questions.

6. Writing the College Recommendation Letter

Now that we’ve covered the structure and format, let’s dive into the content of the college recommendation letter. Here are some key elements to consider while writing:

6.1 Showcasing the Student’s Strengths and Achievements

Highlight the student’s academic achievements, such as high grades, rigorous coursework, and academic awards. Emphasize their unique strengths and skills that set them apart from their peers. Provide specific examples to illustrate their accomplishments and substantiate your claims.

6.2 Providing Specific Examples and Anecdotes

Concrete examples and anecdotes make the recommendation letter more vivid and memorable. Share specific instances where the student demonstrated exceptional qualities, such as leadership, problem-solving, or creativity. These stories bring the student’s character to life and leave a lasting impression on the reader.

6.3 Highlighting Personal Growth and Character Development

Colleges seek students who not only excel academically but also exhibit personal growth and character development. Discuss how the student has grown during their time under your guidance. Highlight instances where they have overcome challenges, displayed resilience, or shown a commitment to self-improvement.

6.4 Comparing the Student to Peers

Providing a comparative analysis can help admissions officers understand the student’s standing among their peers. Compare the student’s abilities, achievements, and potential to others you have encountered in your role. This comparison can give valuable context and highlight the student’s exceptional qualities.

6.5 Addressing Any Weaknesses or Challenges

While it’s essential to focus on the student’s strengths, it’s also important to address any weaknesses or challenges they may have faced. Be honest and tactful while discussing these aspects, emphasizing how the student has worked to overcome them and grow from the experience.

7. Dos and Don’ts of College Recommendation Letters

To ensure your college recommendation letter has the desired impact, here are some dos and don’ts to keep in mind:

• Do Be Honest and Sincere: Admissions officers value authenticity, so it’s crucial to be honest and sincere in your letter. Avoid exaggerations or misrepresentations.
• Do Tailor the Letter to the Student and College: Customize the letter for each student and college, highlighting their unique qualities and achievements that align with the institution’s values.
• Do Use Specific and Concrete Language: Employ vivid and descriptive language to paint a clear picture of the student’s abilities and accomplishments. Avoid generic or vague statements.
• Do Proofread and Edit: Ensure that your letter is error-free and well-polished. Proofread for grammar, spelling, and punctuation mistakes. Consider seeking feedback from colleagues or mentors.

7.2 Don’ts:

• Don’t Include Generic or Vague Statements: Generic statements without specific examples can weaken the impact of your recommendation. Be precise and provide evidence to support your claims.
• Don’t Exaggerate or Misrepresent the Student’s Abilities: While it’s important to highlight the student’s strengths, avoid embellishing or misrepresenting their abilities. Admissions officers can recognize insincere recommendations.
• Don’t Use Negative Language or Criticize the Student: Maintain a positive and supportive tone throughout the letter. Avoid using negative language or criticizing the student’s weaknesses.
• Don’t Rely Solely on Adjectives: While using adjectives can be useful to describe the student’s qualities, ensure they are supported by concrete examples and anecdotes.

College Recommendation Letter Samples

College Recommendation Letter Sample 1: Academic Recommendation Letter

Dear [Admissions Committee],

I am writing to enthusiastically recommend [Student’s Full Name] for admission to [College/University Name]. I have had the pleasure of teaching and mentoring [Student’s Pronoun] for the past [number] years at [High School/Institution], where [Student’s Pronoun] has consistently demonstrated exceptional academic prowess and remarkable dedication to intellectual pursuits.

In my [subject] class, [Student’s Pronoun] consistently stood out as one of the top performers. [He/She] possesses a keen analytical mind and a strong aptitude for critical thinking. [His/Her] insightful contributions to classroom discussions and [his/her] ability to ask thought-provoking questions have enriched the learning experience for both [his/her] peers and me.

Apart from [his/her] outstanding academic achievements, [Student’s Full Name] has also exhibited exceptional leadership qualities. [He/She] took the initiative to establish and lead the school’s Science Club, organizing various scientific experiments and presentations. [His/Her] passion for science is infectious, and [he/she] has inspired many students to pursue careers in STEM fields.

In addition to [his/her] impressive academic and leadership abilities, [Student’s Full Name] is an individual of impeccable character. [He/She] consistently displays integrity, kindness, and a strong work ethic. [Student’s Pronoun] is highly respected by both [his/her] peers and teachers for [his/her] positive attitude and willingness to go above and beyond to help others.

Based on my experience working with [Student’s Full Name], I have no doubt that [he/she] has the intellectual curiosity, determination, and resilience required to thrive in [College/University Name]. [He/She] has consistently demonstrated a thirst for knowledge and a genuine passion for [his/her] chosen field of study, [mention field].

I wholeheartedly recommend [Student’s Full Name] for admission to [College/University Name] without reservation. [He/She] is an exceptional student and an individual of utmost integrity, and I am confident that [he/she] will contribute positively to the academic and social fabric of your esteemed institution.

Please feel free to contact me at [email/phone number] if you require any further information regarding [Student’s Full Name]. Thank you for considering [his/her] application. I am certain that [he/she] will excel and make significant contributions to [College/University Name].

[Your Name] [Your Title/Position] [Your Institution/Organization]

College Recommendation Letter Sample 2: Extracurricular Recommendation Letter

I am thrilled to recommend [Student’s Full Name] for admission to [College/University Name]. I have had the pleasure of working closely with [him/her] as [his/her] advisor for the past [number] years at [High School/Institution], where [he/she] has consistently demonstrated remarkable leadership, dedication, and passion for extracurricular activities.

[Student’s Full Name] has been an invaluable member of our school’s Debate Club since [year]. As the club president, [he/she] has not only led the team to numerous victories in local and regional competitions but has also fostered a supportive and inclusive environment for all members. [His/Her] ability to analyze complex issues, articulate [his/her] thoughts persuasively, and think on [his/her] feet make [him/her] an exceptional debater.

Beyond [his/her] involvement in the Debate Club, [Student’s Full Name] has also made significant contributions to our community through [his/her] volunteer work. [He/She] has been actively involved in [mention specific volunteer organization or project], where [he/she] has consistently demonstrated [his/her] compassion, empathy, and dedication to helping others. [His/Her] commitment to service is truly inspiring.

Aside from [his/her] outstanding achievements, [Student’s Full Name] possesses a remarkable ability to work collaboratively with peers and mentors. [He/She] is an excellent team player who actively listens to others’ perspectives and values diverse opinions. [His/Her] exceptional interpersonal skills and ability to motivate others have been instrumental in driving the success of various projects and initiatives.

Based on [Student’s Full Name]’s exceptional leadership qualities, dedication, and commitment to extracurricular activities, I am confident that [he/she] will continue to make a significant impact in [College/University Name]’s vibrant extracurricular community. [He/She] has a rare combination of intellect, passion, and the ability to inspire others, making [him/her] an ideal candidate for admission.

I wholeheartedly recommend [Student’s Full Name] for admission to [College/University Name]. [He/She] possesses the qualities and potential to excel not only academically but also as a valuable member of your college community. Please feel free to reach out to me at [email/phone number] if you require any additional information about [Student’s Full Name].

Thank you for considering [his/her] application. I have no doubt that [Student’s Full Name] will make a significant positive impact during [his/her] time at [College/University Name].

College Recommendation Letter Sample 3: Personal Character Recommendation Letter

I am honored to write this recommendation letter for [Student’s Full Name], a truly exceptional individual who has had a profound impact on our school community. As [his/her] [relationship to the student], I have had the privilege of witnessing [Student’s Pronoun] growth, resilience, and unwavering commitment to personal and academic excellence.

[Student’s Full Name] is an individual of remarkable character and integrity. [He/She] consistently demonstrates a strong sense of empathy, compassion, and respect for others. [His/Her] genuine kindness and willingness to help those in need have made [him/her] an invaluable member of our school community.

In addition to [his/her] outstanding personal qualities, [Student’s Full Name] has shown exemplary leadership skills. [He/She] has taken on various leadership roles, such as [mention specific roles], where [he/she] has demonstrated exceptional organizational abilities, effective communication, and the ability to motivate and inspire others. [His/Her] leadership style is inclusive, collaborative, and focused on achieving collective goals.

Moreover, [Student’s Full Name] possesses remarkable resilience and the ability to overcome challenges. [He/She] has faced difficult situations with grace and determination, and [his/her] ability to bounce back from setbacks has been truly inspiring. [Student’s Full Name] approaches challenges with a positive mindset and uses them as opportunities for growth and personal development.

Based on [his/her] exceptional personal character, leadership qualities, and resilience, I wholeheartedly recommend [Student’s Full Name] for admission to [College/University Name]. [He/She] is not only academically capable but also possesses the qualities of a responsible and compassionate global citizen.

Please feel free to contact me at [email/phone number] if you require any additional information regarding [Student’s Full Name]. Thank you for considering [his/her] application. I am confident that [he/she] will thrive and make significant contributions to the vibrant community at [College/University Name].

College Recommendation Letter Sample 4: Research Recommendation Letter

I am delighted to write this recommendation letter for [Student’s Full Name], an outstanding young researcher with an insatiable curiosity and exceptional dedication to scientific inquiry. As [his/her] research advisor at [High School/Institution], I have had the pleasure of mentoring [Student’s Pronoun] for the past [number] years.

[Student’s Full Name] has a true passion for research, and [he/she] has consistently demonstrated a remarkable ability to think critically, formulate hypotheses, and design rigorous experiments. [His/Her] commitment to scientific inquiry is unparalleled, and [he/she] exhibits the qualities of a driven and talented scientist.

During [his/her] time as a researcher in my lab, [Student’s Full Name] has made significant contributions to [mention specific research project(s)]. [His/Her] attention to detail, analytical skills, and ability to troubleshoot have been instrumental in the success of the project. [He/She] has a natural ability to navigate complex scientific concepts and effectively communicate [his/her] findings.

Apart from [his/her] exceptional research skills, [Student’s Full Name] possesses exceptional time management and organizational abilities. [He/She] has consistently demonstrated the capacity to handle multiple projects simultaneously while maintaining a high standard of work. [His/Her] ability to work independently and collaboratively has been invaluable in our research environment.

Based on [his/her] outstanding research abilities, intellectual curiosity, and dedication, I have no doubt that [Student’s Full Name] is well-suited for [College/University Name]’s rigorous research programs. [He/She] has the potential to make significant contributions to the scientific community and push the boundaries of knowledge in [mention field].

I wholeheartedly recommend [Student’s Full Name] for admission to [College/University Name]. [He/She] possesses the intellectual prowess, research skills, and passion necessary to excel in the demanding research environment at your esteemed institution. Please feel free to contact me at [email/phone number] if you require any further information about [Student’s Full Name].

Thank you for considering [his/her] application. I am confident that [Student’s Full Name] will thrive and make significant contributions to the scientific community at [College/University Name].

College Recommendation Letter Sample 5: Artistic Recommendation Letter

It is with great pleasure that I write this recommendation letter for [Student’s Full Name], an exceptionally talented artist whose creativity and artistic vision never cease to amaze me. As [his/her] [relationship to the student], I have had the privilege of witnessing [Student’s Pronoun] artistic journey and growth over the past [number] years.

[Student’s Full Name] is a truly gifted artist who possesses a unique ability to convey emotions and tell stories through [his/her] chosen medium. [His/Her] artistic style is not only visually captivating but also thought-provoking and deeply evocative. [He/She] has an innate talent for capturing the essence of [his/her] subjects and infusing [his/her] artwork with a sense of authenticity and depth.

Throughout [his/her] time at [High School/Institution], [Student’s Full Name] has consistently pushed the boundaries of [his/her] artistic abilities and explored new techniques and mediums. [He/She] has an insatiable thirst for knowledge and actively seeks out opportunities to learn from other artists and engage with the art community. [His/Her] passion for art is infectious and serves as an inspiration to [his/her] peers.

In addition to [his/her] exceptional artistic skills, [Student’s Full Name] is also a diligent and dedicated student. [He/She] approaches [his/her] art with discipline, perseverance, and a strong work ethic. [His/Her] commitment to honing [his/her] craft is evident in the quality and depth of [his/her] portfolio.

Based on [his/her] exceptional artistic talent, creativity, and dedication, I wholeheartedly recommend [Student’s Full Name] for admission to [College/University Name]’s esteemed [mention art program]. [He/She] has the potential to flourish in an environment that fosters artistic growth and provides opportunities for interdisciplinary collaborations.

Please feel free to contact me at [email/phone number] if you require any further information regarding [Student’s Full Name]. Thank you for considering [his/her] application. I am confident that [Student’s Full Name] will make significant contributions to the vibrant artistic community at [College/University Name].

8. Frequently Asked Questions (FAQs)

1. how long should a college recommendation letter be.

A college recommendation letter should typically be around 400-500 words, which is roughly one to two pages. However, it’s important to check the specific guidelines provided by the college or university, as they may have specific requirements.

2. Can I include personal anecdotes in the letter?

Yes, personal anecdotes can make the recommendation letter more engaging and provide a deeper insight into the student’s character. However, ensure that the anecdotes are relevant and highlight the student’s positive qualities.

3. Should I address any weaknesses or challenges the student has faced?

Addressing weaknesses or challenges can be beneficial, as long as you approach them in a constructive and supportive manner. Highlight how the student has grown and learned from these experiences, emphasizing their resilience and determination.

4. Can I write a recommendation letter if I don’t know the student well?

It is generally recommended to write a recommendation letter only if you have a significant and meaningful relationship with the student. If you don’t know the student well, it may be best to decline the request or suggest that they seek a letter from someone who can provide a more comprehensive assessment.

5. How many recommendation letters should a student submit?

The number of recommendation letters required varies from college to college. Generally, colleges ask for two to three recommendation letters. However, it’s crucial to review the specific requirements of each college the student is applying to.

6. Is it necessary to follow a specific format for the recommendation letter?

While there is no rigid format for a college recommendation letter, it’s important to maintain a professional tone and adhere to proper grammar and punctuation. Follow the structure outlined earlier in this article and ensure that the letter flows logically and cohesively.

9. Conclusion

Crafting a compelling college recommendation letter is an invaluable way to support and advocate for a student’s college aspirations. By showcasing their strengths, achievements, and personal qualities, you can help admissions officers gain a deeper understanding of the student’s potential.

Remember to be sincere, use specific examples, and tailor the letter to the student and college. Follow the recommended structure and format, and avoid common pitfalls such as generic statements and negative language.

With this guide, you’re equipped with the knowledge and expertise to write an outstanding college recommendation letter that will leave a lasting impression on admissions officers. Your recommendation can make a significant difference in a student’s college journey.

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How to Write a Letter of Recommendation

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• What is a letter of recommendation?
• How to write a letter of recommendation

Recommendation letter example

If you need to write a recommendation letter for someone you know relatively soon, or maybe you merely want to be prepared for future requests that require you to compose them. In cases like these, this how-to piece will help you write recommendation letters with confidence. This article will define what a recommendation letter is and show you how to write a letter of recommendation.

What is a recommendation letter?

A recommendation letter is a letter someone writes for a person applying for a role like a job, internship or volunteer position. Someone could ask you to write one if they are applying to a college or for a scholarship. 

Writing a recommendation letter starts with assessing how well you know the person and how to describe them using adequate, positive examples. The recommendation letter should contain your honest opinion, including character traits they display in a professional setting.

If someone asks you to write a recommendation letter, find out when you need to submit the letter to make sure you will be able to meet the deadline.

How to write a recommendation letter

Follow these steps to write a recommendation letter:

1. Firstly, format the page

Begin by typing your full name and address in the upper left corner of the page. Next, put the month, day and year in the upper right. Move the cursor down a couple of lines and type the recipient’s name and address on the left side of the page, if you know that information.

Using a consistent format for your recommendation letter conveys professionalism and attention to detail, which could show that you are credible to the reader.

2. Secondly, choose a formal greeting

Use a formal business greeting to address the recipient. Doing this shows them that you acknowledge the serious nature of the letter. If you know their full name, include it in the greeting. If you’re not sure of the person’s name, write: ‘Dear Sir or Madam’ or ‘To Whom It May Concern.’ 

3. Thirdly, describe the purpose of the letter and your relation to the person you are recommending 

After greeting the recipient, build the body of the letter by explaining the purpose of the letter. For example, you could say: ‘I am extremely happy to recommend Bailey for the Customer Service Manager role at Smith Robotics.’ Then, say something straightforward and positive about the person, like, ‘Bailey is a diligent worker, and any company would be lucky to have them.’

Finally, state how you know the person, and how long you have known them and how long you have worked with them. You can explain your role and relationship to the subject of the letter. For example, ‘I’ve been the Camp Director at Chesterfield Summer Camp for three decades, and I had the pleasure of supervising Jules for the last four summers.’

4. Next, add specific examples of the recommended person and their work 

You can use several relevant, real-life examples to help the reader better understand the subject’s traits and abilities. Think of situations where the person stayed calm under pressure, showed their ability to be a team player or otherwise went beyond expectations.

For example, ‘Alex’s willingness to show leadership is especially impressive, especially considering they’re relatively new to the workforce and recently graduated college.’ Using that technique highlights how you noticed outstanding qualities, enabling the reader to create a richer mental picture of them.

The best examples will relate to the role that this person is applying for. Also, discuss character traits that you believe makes this person a good choice for a position or a workplace in general. You might mention how punctual the person is, how they were never late for a shift and were reliable.

5. Moreover, keep a balanced perspective

Keep your perspective as balanced as possible. You’ll show you can view the person’s characteristics by appreciating their strengths and not overlooking areas for future growth. You might say, ‘Carter’s strong work ethic meant that he sometimes took on too many tasks. He worked hard to set boundaries, and I noticed progress in that regard, especially within the last six months that I worked with them.’

6. Finally, complete the letter with a positive affirmation and an invitation to contact you 

In the last section of the recommendation letter, repeat your confidence that the person is the right person for the opportunity. You can summarize why you feel that way. For example, you could say ‘Due to the reasons mentioned above and others not listed here, I have no hesitation about giving Riley my highest recommendation for this position.’

End your letter of recommendation by inviting the recipient to contact you using the details at the top of the letter. Use a formal closing phrase like ‘Sincerely’ or ‘Best Regards.’ If you’re sending a physical letter, don’t forget to sign your name by hand above the typed signature.

To Whom it May Concern:

I am pleased to strongly recommend Jordan Smith for the Head Copywriter position at Morrison Marketing.

I am Avery Jones, a Copy Manager at Words Unlimited, and I have more than four years of experience in the copywriting industry. Due to my leadership position, I have supervised many young professionals. Jordan stands out for numerous reasons, including her outstanding work ethic and determination.

During her time at our organization, Jordan displayed an excellent understanding of how to write in the client’s voice and meet the audience’s needs. I was also impressed with how her understanding of search engine optimization updates grew over time, and how skillfully she applied that new knowledge to their copywriting work. It was in these areas that Jordan especially surpassed her peers. Although Jordan lacks the industry experience of some other team members at my company, she made up for it with consistent dedication.

Besides her excellent copywriting prowess, Jordan demonstrated a positive attitude, willingness to take on new challenges and attentiveness. Those things made them an asset to the company and its team members, as well as to me. 

Due to these reasons and the many other positive traits she possesses, I have no hesitation in saying that Jordan would be a great addition to the Morrison Marketing team. She has the background and skills the position requires, plus the soft skills that make her able to excel and thrive in this role.

If you need more information or examples to assist with your decision making, please get in touch with me using the contact details provided in the header of this letter.

Sincerely,  Avery Jones

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How to Ask for a Letter of Recommendation

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Asking for a letter of recommendation is a common practice when applying for jobs, education programs, or other opportunities.

It is a way to present yourself positively through the perspective of someone who can attest to your skills, achievements, character, etc.

Here are some tips to help you get started:

• Select someone who knows you well and can speak positively about your abilities. This could be a former supervisor, teacher, advisor, professor, or mentor.
• Make the request well in advance, allowing them ample time to write a thoughtful and detailed letter.
• Request the letter though email or ask in person. Asking is person is better but email works too.
• Make sure to include information such as the position or program details, your resume, and specific points for them to highlight.
• Mention that they have the option to decline if they are unable or do not feel compelled to write the letter.
• Follow up with reminders and additional information, expressing gratitude upon submission.

Make an appointment today with a Career Coach to get help with all things letters of recommendations, internship or graduate school applications and much more!