job application letter for office assistant

Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Office Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• How To Write a Office Assistant Cover Letter
• Cover Letter Text Examples

When writing your office assistant cover letter, focus on how you can help coordinate daily operations for the company that posted the job. Also, emphasize your related skills like data entry, customer service, or process streamlining.

This guide will help you write a cover letter to get interviews for your next job as an office assistant.

Office Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

How To Write an Office Assistant Cover Letter

A great office assistant cover letter usually has five sections, outlined below. When possible, connect each section back to your administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any contact details you have for your recipient. To set a clear focus, add the title “Office Assistant” to your contact header. (Note: Feel free to omit this section if you send your letter as an email message and your contact information is part of your email signature.)

Emma Brown Office Assistant | [email protected] | (987) 654-3210 | 555 Main St., San Francisco, CA 09876

February 1, 2024

Jane Lopez Office Manager DHL Supplies (123) 456-7890 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Dear Mr. Barber,

Dear Office Manager:

Dear Wood PLC Recruitment Manager:

3. “Hook” or introduction

To catch the reader’s attention, start your letter with a clear example or measure of your success as an office assistant. (Consult your resume bullet points for ideas.) Choose a highlight that shows you can streamline procedures, take on new duties, or support daily communications. In the office assistant cover letter example below, see how the applicant frames her chosen example with administrative skills and traits relevant to her target job.

My organized nature and attention to detail helped me become a valued member of the Teller’s Manufacturing administrative team. One of my most significant accomplishments was increasing office efficiency by leading the project to go digital, reducing almost all paperwork. I hope to bring my resourcefulness and flexibility to DHL supplies as an office assistant.

4. Body paragraph(s)

Use the main section of your letter to tell why you’re drawn to this job or workplace. Most office assistant roles are varied, but read the job posting closely and highlight any core duties or focus areas that emerge. How do they compare to your background or goals? For instance, maybe the job requires a lot of phone interaction with clients, an area in which you excel. Or the office is described as dynamic and fast-paced, and you’re eager to return to that kind of work environment.

Following this explanation, cite two or three more of your main skills or achievements , possibly as bullet points.

I can help your organization achieve its mission to provide excellent customer service and quality products. Your job opening stated you’re looking for an employee to work in a fast-paced environment while maintaining a positive attitude. I am well-suited to this position. My past contributions include:

• Supporting over 150 office staff with administrative tasks
• Answering a high volume of phone calls, directing callers to the correct departments, and responding to questions
• Using advanced Microsoft Office skills, including Word and Excel, to organize company files and data

5. Call to action

Finally, request an interview for the position. Consider briefly restating your dedication to quality office support – this lets you maintain your letter’s focus through the last paragraph. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I hope to explain further how my excellent organizational skills and flexible working style make me the ideal candidate. Please contact me to schedule an interview.

Patricia Martinez

Office Assistant Cover Letter Tips

1. display your administrative strengths.

Add a short list of bullet points to show your success in office support areas like data accuracy, documentation, or process streamlining. For each area, spell out how your work helped the business run more quickly or cost-effectively. Also, consider using this section to name relevant hardware equipment or software programs you’re versed in.

My past accomplishments illustrate how I can contribute to your company in the future:

• Streamlined administrative processes to improve accuracy and efficiency
• Used Microsoft Office Suite, including Word, Excel, and Outlook, to maintain detailed records, generate reports, and coordinate meetings for staff
• Led the smooth transition to move from paper invoices to QuickBooks software

2. Focus on similar work experiences

If the scope of your past duties is similar to the job opening, include numbers on your cover letter to highlight that overlap. In the following office assistant cover letter example, the applicant notes her support of 120 employees – a detail that’ll stand out to hiring managers at similar-size companies.

Managing and processing payroll for 120 employees at my current position while providing administrative support and coordinating daily operations has prepared me for a role in a busy office environment. I hope to bring my level of success with me to Brooks Design as an office assistant.

3. Mention your relevant traits

Desired qualities in office assistants include precision, efficiency, flexibility, organization, and a service mindset. Think about which of these traits best describes you, then give an example or two of how you’ve shown them in a work setting.

Office Assistant Text-Only Cover Letter Templates and Examples

Dear Ms. Lopez,

I’d like to set up an interview to discuss how my knowledge, skills and abilities can benefit your organization. Please feel free to contact me with a meeting time that works with your schedule.

Best Regards,

Patricia Martinez Office Assistant | [email protected] | (765) 432-1098 | 55 Address Rd., Portland, ME 45678

February 9, 2024

Landon Barber Senior Recruitment Manager Wood PLC (765) 432-1098 [email protected]

Streamlining the employee onboarding process to increase completion speed by 70% was my most significant achievement in 2020. I believe that I can offer the same initiative and excellent problem-solving skills as an office assistant at Wood PLC.

As a driven individual who thrives in a fast-paced working environment, I would relish the challenge of providing high-quality administrative support for multiple offices at Wood PLC. My recent accomplishments demonstrate that I have the strategic skills and drive to excel in such a role. These include:

• Receiving recognition as Employee of the Month in January for independently managing a large project load and meeting 100% of deadlines
• Leading a small team to overhaul the office scheduling system, reducing booking errors by 56%
• Training five new administrative team members to use Microsoft Office software proficiently

Jessica Miller Office Assistant | [email protected] | (123) 456-7890 | 123 Main St., Springfield, IL 09876

Marilyn Smith Office Manager Brooks Design (987) 654-3210 [email protected]

Dear Ms. Smith,

With my 12 years of administrative experience, I feel that I am a great fit for the administrative team at Brooks Design. I am drawn to your company’s reputation for excellence and room for growth.

I’d like to set up an interview to discuss further how my experience and skills can benefit your company, and I am available to talk at your convenience.

Jessica Miller

Office Assistant Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems . They also set up a good interview discussion about how you fit the role and the office’s work culture.

Should I say “My name is…” on a cover letter? -

No. As long as your name appears in the letter’s closing section, you don’t need to state it directly.

What’s the best way to start a cover letter? -

With a clear example of your success in the type of role you’re after. The concept of “show, don’t tell” absolutely applies to your cover letter’s opening. For instance, don’t just tell the hiring manager you’re a “proactive administrative professional.” Show it by citing a time you exceeded expectations or found a new way to enhance office functions.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Administrative Assistant Cover Letter Examples and Templates

Office Assistant Resume Examples and Templates

Secretary Cover Letter Examples and Templates

Build a resume to enhance your career.

• Should Your Cover Letter and Resume Templates Match? Learn More
• What’s the Difference Between a Cover Letter and a Letter of Intent? Learn More
• Why Do You Want To Work Here: Interview Questions and Answers Learn More

Essential Guides for Your Job Search

• How to Write a Resume Learn More
• How to Write a Cover Letter Learn More
• Thank You Note Examples Learn More
• Resignation Letter Examples Learn More

Build my resume

• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• Free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

3 Office Assistant Cover Letter Examples Made for 2024 

• Office Assistant Cover Letter
• Office Assistant No Experience Cover Letter
• Medical Office Assistant Cover Letter
• Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

Office Assistant Cover Letter Example

USE THIS TEMPLATE

Copy this text for your office assistant cover letter!

123 Fictional Avenue New York City, NY 10001 (123) 456-7890

October 20, 2023

James Smith JPMorgan Chase & Co. 123 Fictional Lane New York City, NY 10001

Dear Mr. Smith:

Fuelled by an enduring admiration for JPMorgan Chase & Co.’s relentless dedication to operational excellence and customer satisfaction, I am thrilled at the prospect of becoming your new office assistant. Not only am I driven by your pursuit of unparalleled proficiency, but I also bring a potent mix of organizational agility and cutting-edge tech savviness, ready to unleash these strengths to revolutionize your office operations.

In my quest to supercharge office productivity at New York’s bustling brokerage powerhouse, Instinet, I harnessed the power of the Microsoft Office Suite to restructure an overwhelming 2,378 crucial documents. This adrenaline-fueled overhaul catapulted document accessibility by a mind-blowing 46%. Not stopping there, my creative exploit of automated spreadsheet solutions turbo-charged report completion speed by an impressive 37%, turning productivity up to eleven.

When I dove headfirst into the high-velocity world of management consulting at Oliver Wyman, I proved adept at navigating the labyrinth of scheduling conflicts. Armed with a tactical arsenal of Google Calendar strategies, I successfully defused a 26% reduction in scheduling clashes while simultaneously amplifying meeting punctuality by 19%.

Entrusted with document management at the creative dynamo, Ogilvy, I engineered a unified documentation system that shattered previous limitations. Its effective implementation sliced document retrieval times by 33% and spurred a 17% productivity surge within the team, pushing the boundaries of what was thought possible.

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally renowned standard of excellence you have cultivated. With a pulse racing in anticipation, I am eager to step into the role of your office assistant. Thank you for considering my application. I am excited to discuss further how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

 Office Assistant No Experience Cover Letter Example

Microsoft Word

Google Docs

Block Format

Copy this text for your office assistant no experience cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

Emma Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johnson:

Amid a thrilling college project in supply chain management, a eureka moment sufficed when I realized the crucial role that mailroom services play in connecting people and businesses throughout Los Angeles. Brimming with enthusiasm, I am eager to electrify the mailroom clerk role at Warner Bros. Entertainment with my dynamic skills, thus fostering seamless communication and delivery.

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated package organization and distribution. Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

On one occasion, I was assigned the essential task of managing the distribution of donated items. Employing a strategic labeling system, I outmaneuvered common missteps to record a 9% drop in delivery errors.

I also took charge of promotional materials distribution for the 24th Annual L.A. Cancer Challenge 5K Walk/Run, a Los Angeles-based fundraising event. I unleashed a powerhouse mail sorting and distribution strategy, rocketing distributions by 14% higher than in previous years.

Such experiences have armed me with the expertise and passion to create a profound impact on mailroom operations at Warner Bros. Entertainment. Let’s explore this exhilarating opportunity together. Thank you.

Alejandro Santos

• Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Copy this text for your medical office assistant cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Liam Williams Northwestern Medicine 123 Fictional Lane Chicago, IL 60601

Dear Mr. Williams:

From participating in pulsating health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

My health IT role at Advocate Health Care allowed me to use my passion for health tech with clinical interactions. Across this thrilling ride, I managed patient records using A4medica, Electronic Health Record (EHR) software, propelling 98.4% accuracy in data input.

At Rush University Medical Center, I maintained medical records meticulously to ensure patient information was accurate and accessible. My proficiency in several EHR software like the racecars of healthcare – Epic and Cerner, fueled a 9% increase in retrieval efficiency. I have developed a deep understanding of the critical office management skills required in dynamic healthcare settings like Northwestern Medicine.

In the realm of medical office management, success demands the slick fusion of clinical understanding, IT expertise, and an unwavering commitment to patient service. At NorthShore University HealthSystem, a team under my leadership improved billing efficiency by 16%, powered purely by an intense understanding of medical coding and billing best practices.

My hands-on experience in Chicago’s healthcare landscape makes me ideally positioned to serve as a medical office assistant at Northwestern Medicine. I look forward to discussing how my skills can benefit your esteemed organization.

• You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

• Office assistant resume
• Office manager
• Administrative assistant
• Executive assistant
• Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Cover Letter Tips for an Office Assistant

• Office assistants keep processes running smoothly and ensure tasks are completed on time. Whenever you can showcase examples of your efficiency in the workplace, it’ll make your impact stand out. For instance, you could write about using the Microsoft Office Suite to reorganize 1,000 crucial documents to make end-of-year reporting 66% more efficient.
• The modern workplace uses tons of technology for daily tasks, and you’ll need applicable knowledge in those programs as an office assistant. Review the job description to see what software each company uses and emphasize achievements using it in your cover letter, such as how you used Google Calendar to organize schedules 77% more accurately.
• In emails or other business correspondence, you probably aim to keep them concise to ensure the primary details are understandable. Do the same with your cover letter, emphasizing the most relevant abilities that each company is seeking, such as phone etiquette or coordinating Zoom meetings.
• Many office assistants answer phone calls or manage correspondence with key business clients. Providing evidence that you performed well on those tasks, like achieving excellent customer satisfaction scores or helping boost client retention rates, will make your abilities shine.

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

Resume Templates

Resume samples

Create and edit your resume online

Generate compelling resumes with our AI resume builder and secure employment quickly.

Write a cover letter

Cover Letter Examples

Cover Letter Samples

Create and edit your cover letter

Use our user-friendly tool to create the perfect cover letter.

Featured articles

• How to Write a Motivation Letter With Examples
• How to Write a Resume in 2024 That Gets Results
• Teamwork Skills on Your Resume: List and Examples
• What Are the Best Colors for Your Resume?

Latests articles

• How to Add a Conference or Seminar to Your Resume
• Top AI Skills for a Resume: Benefits and How To Include Them
• Top 5 Tricks to Transform Your LinkedIn Profile With ChatGPT
• Using ChatGPT to Prepare for Interviews: Top Tips and Steps

Dive Into Expert Guides to Enhance your Resume

Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

Resume and Cover Letter Experts

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

• How to write your Office Assistant cover letter introduction
• Ways to tailor your letter to each company’s needs
• What to list and what not to list if you are changing fields
• Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on Monster.com. I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

• Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
• Show enthusiasm : Convey your passion for administrative work and supporting office functions.
• Address the company’s specific needs : Research the company and tailor your introduction accordingly.
• Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

• Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
• Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
• Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
• Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

• Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
• Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
• Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
• Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

• Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
• If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
• Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
• Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

• Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
• Certified Administrative Professional (CAP) : Covers organizational management and technology.
• Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
• QuickBooks Certification : Beneficial for handling financial records in smaller firms.
• Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

• Document management
• Meeting coordination
• Inventory management
• Data entry accuracy
• Office software proficiency
• Travel arrangements
• Calendar management
• Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

• Create a detailed introduction
• Explain how you were successful thanks to your skills
• Add relevant certifications 
• Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder
• Office Assistant

Office Assistant cover letter example

There are so many small and medium companies where an office assistant is one of the most important roles in the company. 

The nature of the work has changed from physical filing and mundane admin to a far more human-centered coordinator of office life. There are apps for sorting calendars, arranging meetings and doing the books, but there is no (current) technology that can soothe an upset client, write a social media post or ensure that a new starter has everything that they need. 

Office assistants are there to do all the extra things that we would all love to do but simply don’t have the time to do them well. Their duties will vary depending on the size of the company and the industry in which they work, but there are also many common themes.

The cover letter of an office assistant needs to cover both their functional skills and their personality – cultural fit is almost more important than experience as much of their role can be picked up on the job. 

The cover letter of an office assistant is therefore vital in bringing out this personality. It is often possible to move into an office assistant role from other occupations and critical to highlight transferable skills and show how you will make that people-first difference.

This guide, alongside our office assistant specific cover letter example, will:

• Show you how to describe your impact on everyone that you work with.
• Outline the aspects of your previous experience that are worth accenting.
• Look at the psychology of why your future employer needs to hire an office assistant.
• Create an application letter that is refreshing, relevant and reassuring.

It is likely that you are tackling writing your application letter alongside your resume. As both need to be written in different ways (and with different objectives), why not check out Resume.io’s free resources for some additional inspiration? 

What does an office assistant cover letter look like?

What is the primary purpose of an office assistant cover letter? You might think that it needs to include a laundry list of everything that you are able to do – your proficiency with software applications, all sorts of training that you have completed and your knowledge of social media platforms. While the list of tasks that you will likely undertake is undoubtedly long, there is plenty of space in the skills section and role descriptions of your resume to give this level of detail.

A cover letter for an office assistant should be used for another purpose entirely. Sure, you can mention some of the biggest tasks that you have undertaken to give it a professional polish, but for the most part it should talk about how you are the glue that holds the office relationships together. 

A harmonious office is a productive office. In a way, office assistants are tasked with ensuring the well-being of their colleagues because they take the strain on so many levels. When viewed in this light, a great office assistant brings incremental benefits to the mental health of those around them. Not to mention also doing all the admin tasks.

This supportive element should be first and foremost in the office assisatant application letter.

The mental well-being of your colleagues is your core KPI. There is a reason why mental health is so prominent in corporate discourse currently. If people are struggling (with various things) at work, it can have a hugely detrimental effect on their output and the output of those around them.

While only a trained psychologist or therapist can help on an official level, there are a myriad of ways that we can help those around us. Sometimes, we simply might not have the opportunity because we do not have contact with a certain colleague, but for an office assistant who is in contact with a large number of people every day, their incremental impact on others cannot be underestimated. If they have an optimistic disposition, it cannot help but rub off on others. If they take the time to explore problems rather than dismissing them out of hand, they can alleviate burdens. If they prioritise other people over tasks, they make them feel like they are worth something. 

All these aspects won’t be in any office assistant job description, and they likely won’t feature strongly ina resume, but they are what set the most successful office assistants apart and they are definitely things that you should be exploring in depth in your application letter and then expanding on in your interview.

It will offer an employer a few fascinating seeds for future conversations.

Each letter will be personal for every office assistant, but we wanted to share an example that will give you an idea of how you might structure your people-led sales pitch.

It is also worth considering that there is no such thing as a one-size-fits-all office assistant. While your resume and cover letter might portray you, your skills and your approach in a certain way, it is critical to sprinkle elements of flexibility and adaptability into your writing. 

Every boss will have different expectations of the person that they employ and every office culture will have different demands, so while it is important to describe who you are and how you work as a “starter for ten,” it is important to demonstrate that you are able and willing to be shaped  in order to do the best job as circumstances demand.

It is also the case that as the economic cycle changes, office assistants will be asked to do different things, so saying that you don’t like making sales calls is probably a bad idea if there are dark economic clouds on the horizon. You will help your business to keep afloat.

You will likely be asked to do all sorts of things that might not be on the official job description, so being flexible and willing to learn is critical to talk about. You might not need to go into detail and write full sentences about this – a careful choice of adjectives here and there will be enough to get the message across.

If you cast yourself as someone who is adaptable, it will be easier to overlook the inevitable aspects of your experience that don’t quite fit. If you approach your job search with a “this is me, this is how I am” mentality, you might end up missing out.

No matter what you decide to focus on in your application letter, the messages need to come across clearly. How you structure your letter can make all the difference.

Writing your office assistant cover letter can be overwhelming, so if you want more inspiration, take a look at our Administrative cover letter example category or choose one of these related letters.

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an office assistant cover letter

The hiring manager for an office assistant will often be an office manager or operational manager and you can be sure that they will have seen plenty of resumes and cover letters in their time. While you want your letter to stand out for the right reasons (compelling content), there are certain structural norms that should be observed so that you don’t stand out for the wrong reasons. Don’t lose the chance of an interview because you decided to be different in how you lay out your arguments.

Here are the core requirements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Here is an office assistant cover letter example for inspiration:

Dear Mr. Prosser,

Working as an office assistant for a music festival provider is a perfect role for a calm and unassuming music buff. When everything is kicking off, people need sensible solutions from someone who understands. There is one less thing to worry about when you know I have got it covered.

Former roles as a production assistant for music events and office assistant within the exhibitions industry required me to lighten the load of my colleagues. No one had enough time to do anything apart from come up for air periodically. I worked alongside music directors, event managers, performers, and their entourage. I am proficient at communicating under pressure and pride myself in doing a great job, first time. 

The role at Zype is about getting the most out of those around me and coordinating the logistics of everyone involved. Whether it is ensuring a suitable level of service at the right hotels or negotiating with a transport provider, I will ensure a suitable level of comfort at an acceptable price.

My experience shows that I am well placed for success at Zype:

• Negotiated accommodation and transport arrangements, saving $90k.
• Dealt with over 2,200 people whilst organising 40+ annual music events
• Created activity tracker for exhibitions with +15% increased productivity.

Making work easier for my direct colleagues is my priority and I have over 40 references to showcase my impact. I am  a passionate music fan and have attended many of your festivals. I understand the minor details that matter to fans. I would love to have the opportunity of an interview to talk about how I might make that difference.

Sarah Gonin

We will now explore each section in detail. For more general advice, you can also refer to our overall guide on cover letters which offers a broader overview.

Cover letter header

When you are an office assistant, you understand that certain things simply need to be done right and forgotten about. You won’t be praised for them and you might not even think that they have been noticed, but if you get them wrong it can cause real issues.

The header section of your cover letter is a similar case. For practical purposes you have to include your name, your email and phone contacts, and sometimes your address (although this is far less common nowadays). The ATS software will need to find the information in the header and you definitely don’t want a hiring manager scouring social media or sending you an additional email to ask how they might contact you.

Every bit of communication in a job search needs to be value added. You do not need to include the inside address of the employer, for example. If you are wasting an employer’s time because you have not done something that is done as standard by all the other applicants, your candidature won’t progress very far.

A different reason for including a comprehensive “header” section is that there is often an area of white space on the left or right of the page (depending on your preference). This white space will act as a mental pause; slowing down the mind of the reader for a few milliseconds and allowing them to focus on the important information to come. If your application letter is a wall of text, very little of it will be processed and retained.

The aim of this part: Don’t distract the reader because they are thinking about a missing email address or phone number. Make sure that the ATS can scan your contact details.

Cover letter greeting and introduction

The greeting at the top of your cover letter follows much of the same logic. If you get the tone of the letter right by addressing it correctly, it won’t be overly noticed or appreciated, but if you get it wrong it can subtly affect the perception of what is to come. Assess the tone of the correspondence that you have received thus far. Maybe the internal recruiter has written “dear” rather than “hi” in front of your name? Maybe they have addressed you by your surname. Maybe, on the other hand, you have known the hiring manager for a while on social media and it would be strange to call them by their surname. Our cover letter example goes with "dear Mr. Prosser," which is a variation you can't go wrong with.

If the job description includes a name to contact, make sure that you address the letter to them. If it doesn’t, then although it is easy to find names on social media, it is a risk to use a specific name in a general cover letter. If, on the other hand you are emailing it directly to a specific person, then you should absolutely use their name. 

In the case that you do not know to whom it should be addressed, there are a couple of options. You might decide to use the more formal “to whom it may concern” greeting, but more people tend to prefer the “dear Resume.io team” variant. This might be considered friendlier and even the word “team” can give off some hidden positive signals.

The introduction of your cover letter should be a sentence or two that gets to the crux of your application and tells the reader something that no other applicant can say. As mentioned above, you have to give a sense of your people-focus and flexibility, and it is maybe worth mentioning any experience that you feel is particularly relevant for the role.

Your introduction has to make the reader sit up and realize that you might just be the person that they are looking for. While you might want to mention issues such as the fact that this is your first office assistant role or that you are coming back to work after a leave of absence, the introduction is not the place to do it. The message should be positive and compelling.

The goal of the cover letter introduction: Set up a sense of intrigue about your application – they are expecting to read a killer first couple of lines, so make sure you go with the big guns.

In the first sentence of our office manager cover letter sample, the applicant has effectively led into why they are the right person for the job. See the sentence below:

Cover letter middle part (body)

The body of the cover letter is where you have a chance to tell a couple of career stories which encapsulate the main messages of what you want to say. Use a few adjectives to describe how you want about your tasks, make sure that you mention your impact on others around you, and ensure that whatever you describe is a fit for the job description. This aspect cannot be underestimated. Employers know that applicants will put a lot of thought behind the content of their application letters, so if you are talking about things that are not an exact fit with the information about the role that has been supplied, the hiring manager may assume that you do not have the experience and move on to someone else.

Tell your stories but make sure that you include your impact on others and how you are a fit for the job in question.

The meat of your career experience should come in your resume, but the cover letter needs to convey enough personality and warmth that it warrants reading your resume again with a fresh pair of eyes. You want to create a feeling where the hiring manager wonders what it is like to work with you as part of their team. Inviting you to interview should be a no-brainer. Share some of the big projects that you have worked on. This offers a quantifiable insight into the sorts of situations that you can handle—if the work is from the same industry, it will show that you have the related experience to fall back on.

The aim of the body of your cover letter: Illustrate how you are going to improve life for everyone in the office.

The body of our cover letter example details the applicant's biggest accomplishments including data to back up the assertions. Bullet points break up the text.

Former roles as a production assistant for music events and office assistant within the exhibitions industry required me to lighten the load of my colleagues. No one had enough time to do anything apart from come up for air periodically. I worked alongside music directors, event managers, performers, and their entourage. I am proficient at communicating under pressure and pride myself in doing a great job, first time.

How to close an office assistant cover letter (conclusion and sign-off)

What would you say to someone if you wanted them to remember you? What overriding thought would you want someone to have as they sit in the interview with you? These considerations should be at the forefront of your mind as you craft the closing line of your application letter. How do you finish on a flourish? 

For an office assistant, a solid idea is to explain your motivation for going to work. The job is a highly demanding one and the employer will want to understand your motivations. There may be various reasons, but if they resonate with the rest of the letter it will make a powerful statement. 

Also, show that you are keen to take the next step in the interview process and say that you are hopeful that they might invite you to an interview. If you believe in your ability to do the job, this is not too presumptuous.

The aim of the cover letter conclusion: Finish on a positive note and show willing to take the next step. Include a Call To Action so there’s a specific connection to further discussion.

Mistakes to avoid with an office assistant cover letter

While concentrating on getting the context right is absolutely the right approach, you shouldn’t lose sight of some basic rules of job search. Here are three mistakes to avoid:

• ßDon’t over-promise. While you may well be in the earlier years of your career, it cannot be expected that office assistants are experts in everything. There is always an element of a learning process, so don’t profess to be some admin wizard. You won’t come across as being honest and it will sew doubt in the mind of the reader.
• Don’t get too personal. Maintaining a level of professional distance is important for any office assistant. While they should be personable and friendly, getting too personal can always lead to issues along the line. Show your future employer that you respect the invisible boundaries and don’t be too personal with your letter.
• Avoid formatting mistakes. This goes without saying, but check the grammar and formatting of your letter and resume. Attention to detail is a key requirement of the role and there is nothing more disappointing and telling than a spelling mistake.

Office assistant cover letter with no experience

An office assistant position is a great way to get your foot in the door in an industry. As an entry-level job hunter, how do you write a cover letter that will get the attention of hiring manager when you haven't had an office assistant job before? First, remember that hiring managers know they are filling an entry-level position. Then, think in terms of skills.

You have probably interacted with others to meet a group goal, taken responsibility for a project, held a part-time job or were a member of a team or club. All those experiences show your soft skills or those interpersonal and organizational skills that mean you know how to work with others to get the job done and how to take responsibility for your role.

If, as is our cover letter example writer, you are targeting a job in a specific industry, explain your interest in that type of company and show off the knowledge you have. 

Finally, do your research and express knowledge of your future employer, the company culture and its operational philosophy.

Key takeaways

• Show how you are the harmonious glue to hold the office relationships together.
• Portray yourself as being flexible and ready to take on any challenge.
• Make your application letter readable with a logical flow and structure.
• Demonstrate that you can be relied upon to solve the most challenging problems.
• Make your cover letter relevant to the industry and the company culture.

With resume.io, writing a powerful cover letter and resume is the first and critical step to securing your dream job. Entrust us with providing you with the best cover letter templates for your individual needs.

Free professionally designed templates

Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

• Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
• Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

Business Analyst Cover Letter Examples & Writing Tips

Graphic designer cover letter examples & writing tips, you may also be interested in..., development assistant cover letter examples & writing tips, solutions engineer cover letter examples & writing tips, payroll analyst cover letter examples & writing tips, critical care nurse cover letter examples & writing tips.

5 Professional Office Assistant Cover Letter Examples for 2024

Your office assistant cover letter must exude professionalism and attention to detail. It's your opportunity to demonstrate your organizational skills and proactive approach. Highlight your communication abilities and your proficiency with office technology. Show that you can be the reliable backbone of a busy team.

All cover letter examples in this guide

Senior Office Assistant

Entry-Level Office Assistant

Medical Office Assistant

Front Office Assistant

Cover letter guide.

Office Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Assistant Cover Letter

Key Takeaways

By Experience

Crafting an effective office assistant cover letter can be a stumbling block, even if you're well into your job search. You know not to parrot your resume, but how do you spotlight that proudest professional moment in a concise, engaging way? The trick is to weave a compelling narrative within a formal, yet original framework—sidestepping the cliches that hiring managers see all too often, all while fitting your story neatly on a single page. Let's dive in.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your office assistant cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your office assistant cover letter to land the job.

Let the power of Enhancv's AI work for you: create your office assistant cover letter by uploading your resume.

If the office assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Office Assistant resume guide and example
• Hotel Front Desk Receptionist cover letter example
• Office Manager Assistant cover letter example
• Legal Secretary cover letter example
• Front Desk Coordinator cover letter example
• Executive Administrative Assistant cover letter example
• Construction Office Manager cover letter example
• School Administrative Assistant cover letter example
• Assistant Front Office Manager cover letter example
• Scheduler cover letter example
• Medical Office Administrator cover letter example

Office Assistant cover letter example

Joan Anderson

Jacksonville, Florida

+1-(234)-555-1234

[email protected]

• Highlighting relevant experience at a reputable institution like Mayo Clinic establishes credibility and shows that the candidate has worked in a demanding, professional environment.
• Emphasizing a track record of improving operational efficiency with concrete metrics (e.g., reducing document retrieval times by 40%, cutting a department's budget by 15%) demonstrates the candidate's impact on past employers and suggests a focus on both efficiency and cost-saving measures.
• Focusing on the candidate’s alignment with the company's values, such as a commitment to patient-centric service, suggests that the individual will fit well within the existing company culture and contribute positively to the team dynamic.
• Expressing eagerness to discuss potential contributions offers an open invitation for dialogue and expresses a genuine interest in the position, implying that the candidate is proactive and enthusiastic about working with the organization.

Standard formatting for your office assistant cover letter

Structure your office assistant cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your office assistant cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your office assistant cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your office assistant cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a office assistant cover letter

• Header with Contact Information: Include your name, address, phone number, and email so the recruiter can easily contact you; it also presents a professional appearance.
• Professional Greeting: Address the hiring manager by name if possible, showing you’ve done your research and are personally invested in the application.
• Introduction: In this section, articulate why you are interested in the office assistant role and give an overview of your relevant skills and experiences that make you an ideal candidate.
• Body Paragraph(s): Detail your administrative experience, organizational skills, and technical proficiencies that match the job description, highlighting how you can specifically support the office’s operations.
• Strong Closing Statement: Reiterate your enthusiasm for the position, thank the recruiter for their consideration, and include a call to action, inviting them to contact you for an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace): Necessary for creating documents, managing spreadsheets, and preparing presentations.
• Strong organizational skills: Essential for managing files, scheduling, and keeping the office running smoothly.
• Excellent written and verbal communication: Important for drafting correspondence, dealing with phone inquiries, and communicating effectively with both staff and clients.
• Time management and multitasking abilities: Required to handle various tasks simultaneously and meet deadlines.
• Attention to detail: Critical for ensuring accuracy in data entry, appointment scheduling, and managing office supplies.
• Professionalism and discretion: Vital in maintaining confidentiality and presenting a positive image of the company to visitors and clients.

The office assistant cover letter salutation: how to address hiring managers

After covering the format of your office assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department] Team,
• Dear Ms. [Last Name],
• Dear Mr. [Last Name],
• Dear [First Name] [Last Name],

The office assistant cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your office assistant cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning office assistant cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the office assistant cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your office assistant resume.

What else can you include in your office assistant cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your office assistant cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Final words: writing your office assistant cover letter closing paragraph

The final paragraph of your office assistant cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office assistant cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Writing your office assistant cover letter has never been easier, so remember to:

• Select a office assistant cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your office assistant cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your office assistant cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your office assistant cover letter, but also write about your unique talents.

Office Assistant cover letter examples

Explore additional office assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Get advice from an expert who’s seen more than 300,000 resumes

How long should a cv be, how to answer the, "do you have any questions for me" interview question, why can’t i find a job the real reasons why you’re struggling to find one, what casey’s coaching resume example taught us, sure-fire zoom interview tips to ace your online interview.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

Cover letter guidelines, administrative aide cover letter example, administrative assistant intern cover letter example, administrative assistant with no experience cover letter example, administrative clerk cover letter example, administrative support cover letter example, beginner admin assistant cover letter example, entry level administrative assistant cover letter example, experienced administrative assistant cover letter example, junior admin assistant cover letter example, office administrative assistant cover letter example, senior administrative assistant cover letter example, administrative assistant cover letter example, how to format a administrative assistant cover letter, cover letter header, what to focus on with your cover letter header:, cover letter header examples for administrative assistant, cover letter greeting, get your cover letter greeting right:, cover letter greeting examples for administrative assistant, cover letter introduction, what to focus on with your cover letter intro:, cover letter intro examples for administrative assistant, cover letter body, cover letter body examples for administrative assistant, cover letter closing, cover letter closing paragraph examples for administrative assistant, pair your cover letter with a foundational resume, cover letter writing tips for administrative assistants, highlight your organizational skills, showcase your communication skills, emphasize your ability to multitask, demonstrate your problem-solving skills, show your familiarity with office technology, cover letter mistakes to avoid as a administrative assistant, not highlighting relevant skills, using a generic salutation, not tailoring the cover letter to the job, writing a long cover letter, not proofreading the cover letter, cover letter faqs for administrative assistants.

The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

Administrative assistant with no experience cover letter, administrative clerk cover letter, administrative support cover letter, beginner admin assistant cover letter, entry level administrative assistant cover letter, experienced administrative assistant cover letter, junior admin assistant cover letter, office administrative assistant cover letter, senior administrative assistant cover letter, administrative assistant cover letter, related resumes for administrative assistants, administrative assistant resume example.

Try our AI-Powered Resume Builder

• Preparation Tips
• Interview Checklist
• Questions&Answers
• Difficult Questions
• Questions to Ask

Interview Tips

• Dress for Success
• Job Interview Advice
• Behavioral Interview
• Entry Level Interview
• Information Interview
• Panel Interviews
• Group Interviews
• Phone Interviews
• Skype Interviews
• Second Interviews
• Zoom Interviews
• Job Interview Guides
• Administrative
• Call Center
• Clerical Interview
• Customer Service
• Human Resources
• Office Manager
• Project Manager
• Restaurant Jobs
• Social Work
• Interview Follow Up
• Thank You Letters
• Job References
• Employment Tests
• Background Checks
• Character References
• Accepting a Job Offer
• Decline a Job Offer
• Verbal Job Offer
• Negotiate Salary
• How to Resign
• Job Search Strategy
• Job Search Tips
• Respond to Interview Request
• Letters of Recommendation
• Surviving a Layoff
• Sample Resumes
• Resume Objectives

Cover Letters

Job Descriptions

• Job Interview Blog
• Best Articles

Privacy Policy

• Office Assistant

Office Assistant Cover Letter

Persuasive office assistant cover letter example that gets your resume read with serious attention and gets your job application noticed.

Stand out from the crowd by packaging your work experience and skills into a convincing cover letter format.

Focus on the competencies and abilities listed in the office assistant job posting and show how you have previously demonstrated these job requirements.

This sample application cover letter also works well for an office coordinator and office administration job.

OFFICE ASSISTANT COVER LETTER EXAMPLE

Your Name Your Address Your Contact details (phone and email)

Mrs Ann Hall Hiring Manager XYZ Company 30 North Parkway Long Island, NY 11551

Dear Mrs Hall

Your job posting for an Office Assistant immediately caught my attention as my experience and skills appear to closely match your requirements. Please allow me to highlight why I am the right job candidate.

• over 5 years experience as an office assistant in a fast-paced work environment
• an independent worker who takes the initiative to learn about the company's products and processes
• responsible for efficient database administration, regarded as a valuable information resource by co-workers
• planning and organizational skills put to good use in coordinating office communications, meetings, events and travel
• successful development and streamlining of systems and processes to improve office efficiency
• confident interpersonal skills resulting in positive working relationships with colleagues and customers
• demonstrated accuracy and competence in the completion of general accounting tasks
• proficient in MS Office with excellent keyboard and typing skills
• proven ability to successfully multitask, handle interruptions and meet demanding deadlines

XYZ Company has an outstanding reputation and I am certain I can deliver the results you are looking for. I would appreciate the opportunity to discuss my credentials, as outlined in my enclosed resume, in more depth in a personal interview.

Thank you for your time and I look forward to speaking with you soon.

Jane Jobseeker

Office Assistant Duties and Skills

This detailed office assistant job description provides all the information you need to write your own cover letter.

Administrative Assistant Duties

Clerical Job Description

Your Office Assistant Resume

The sample office assistant resume is easy to customize for your own use.

ADMIN ASSISTANT RESUMES

Office Coordinator Resume

Admin Assistant Resume

Admin Assistant Resume Objectives

Clerical Resume Example

Office Assistant Cover Letter Pages

These pages will be helpful in writing your own cover letter for the office assistant job.

Clerical Cover Letter

Administrative Assistant Cover Letter

List of Workplace Strengths

Job Skills List

Office Assistant Interviews

INTERVIEW GUIDES

Secretary Interview Questions

Clerical Interview Questions

Administrative Interview Questions

To Top of Page

Don't Miss These Latest Updates

Problem-solving is a key skill for today's workplace. Problem-solving behavioral interview questions

Compelling sample interview answers to "Why do you want to work for this company?"

11 essential supervisor interview questions and answers plus industry specific supervisor Q&A .

How to ask for a letter of recommendation with this sample email requesting letter of recommendation .

What are the top 10 reasons for leaving your job? Find out acceptable reasons for leaving a job.

Sample employment acceptance letter and email to properly confirm your acceptance of the job offer and employment contract.

What are your strengths? Find out the 11 essential workplace strengths at list of strengths and weaknesses

Interview Preparation

Interview Questions & Answers

Interview Guides

After the Interview

The Job Offer

Latest News

© Copyright 2023  |   Best-Job-Interview.com    |   All Rights Reserved.

Security Alert May 17, 2024

Worldwide caution, update may 10, 2024, information for u.s. citizens in the middle east.

• Travel Advisories |
• Contact Us |
• MyTravelGov |

Find U.S. Embassies & Consulates

Travel.state.gov, congressional liaison, special issuance agency, u.s. passports, international travel, intercountry adoption, international parental child abduction, records and authentications, popular links, travel advisories, mytravelgov, stay connected, legal resources, legal information, info for u.s. law enforcement, replace or certify documents.

Get a Passport

Renew or Replace a Passport

Get My Passport Fast

Prepare to Apply

Passport Help

Legal Matters

Get a Passport Homepage

Share this page:

Apply for your First Adult Passport

Apply for a Child Under 16

Apply as a 16 or 17 Year Old

Get My Application Status

Get a Passport Card

Respond to a Letter or Email

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
• You cannot renew your child's passport using Form DS-82.
• Passports for children under age 16 are only valid for 5 years. 

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool  to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF . 

Tips to complete your child's form :

• Do not sign your child's form until asked to do so by a passport acceptance agent or employee. 
• You can apply for a passport book , a passport card , or both documents.
• You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

• Issued by the city, county, or state of birth
• Lists applicant's full name, date of birth, and place of birth
• Lists the parent(s)' full names
• Has the date filed with registrar's office (must be within one year of birth)
• Has the registrar's signature
• Has the seal or stamp of the city, county, or state which issued it
• Consular Report of Birth Abroad or Certification of Birth
• Certificate of Citizenship
• Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16. 

If you cannot submit one of these documents, go to our  Citizenship Evidence page  for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document. 

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

• Black and white (no color)
• Use 8.5 inch by 11 inch paper
• Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

• U.S. birth certificate (also evidence of U.S. citizenship)
• Foreign birth certificate
• Adoption decree
• Divorce or custody decree
• A court order

Some documents, like a U.S. birth certificate, show  both  U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID. 

You must show at least  one  of these photo IDs:

• Valid or expired, undamaged U.S. passport book or passport card 
• In-state, fully valid driver's license or enhanced driver's license with photo
• Certificate of Naturalization 
• Certificate of Citizenship 
• Government employee ID (city, county, state, or federal)
• U.S. military or military dependent ID
• Current (valid) foreign passport
• Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
• U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
• Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
• Enhanced Tribal Cards and Native American tribal photo IDs
• In-state, fully-valid learner's permit with photo
• In-state, fully-valid non-driver ID with photo
• Temporary driver's license with photo

If you do not have one of these photo IDs, go to our  Identification page  for more information.

5. Show More Documents (if both parents or guardians cannot apply)

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

Important : Submit  Form DS-3053  and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our  Passport Photo page  for photo requirements and to see examples of photos. 

• Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
• Some  passport acceptance facilities
• A company which offers photo services
• Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper. 

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application. 

• Add $60 to your application fee if you want  expedited service .
• Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.  

Child Applicants :

For more information on how to pay and a full list of fees, go to our  Passport Fees  page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee. 

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

• Traveling in more than 3 weeks?  Go to a  passport acceptance facility  such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment. 
• Traveling in less than 3 weeks?   Make an appointment  to apply at a passport agency or center.

In another country:

• Contact your  U.S. embassy or consulate .

9. Track Your Application Status

You can  subscribe to email updates  about your application status, and  learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.” 

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

• New passport book
• New passport card
• Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at  1-877-487-2778  to report that you have not received your documents. 

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document. 

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

• Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
• Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport   1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid. 

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a  U.S. embassy or consulate  and cannot be notarized by a local notary public. Currently, these countries include:

Special Passport Fairs

Find a Special Passport Fair  near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

External Link

You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State.

Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. If you wish to remain on travel.state.gov, click the "cancel" message.

You are about to visit: