should i use we in an essay

• Tips & Guides

How To Avoid Using “We,” “You,” And “I” in an Essay

• Posted on October 27, 2022 October 27, 2022

Maintaining a formal voice while writing academic essays and papers is essential to sound objective. 

One of the main rules of academic or formal writing is to avoid first-person pronouns like “we,” “you,” and “I.” These words pull focus away from the topic and shift it to the speaker – the opposite of your goal.

While it may seem difficult at first, some tricks can help you avoid personal language and keep a professional tone.

Let’s learn how to avoid using “we” in an essay.

What Is a Personal Pronoun?

Pronouns are words used to refer to a noun indirectly. Examples include “he,” “his,” “her,” and “hers.” Any time you refer to a noun – whether a person, object, or animal – without using its name, you use a pronoun.

Personal pronouns are a type of pronoun. A personal pronoun is a pronoun you use whenever you directly refer to the subject of the sentence. 

Take the following short paragraph as an example:

“Mr. Smith told the class yesterday to work on our essays. Mr. Smith also said that Mr. Smith lost Mr. Smith’s laptop in the lunchroom.”

The above sentence contains no pronouns at all. There are three places where you would insert a pronoun, but only two where you would put a personal pronoun. See the revised sentence below:

“Mr. Smith told the class yesterday to work on our essays. He also said that he lost his laptop in the lunchroom.”

“He” is a personal pronoun because we are talking directly about Mr. Smith. “His” is not a personal pronoun (it’s a possessive pronoun) because we are not speaking directly about Mr. Smith. Rather, we are talking about Mr. Smith’s laptop.

If later on you talk about Mr. Smith’s laptop, you may say:

“Mr. Smith found it in his car, not the lunchroom!” 

In this case, “it” is a personal pronoun because in this point of view we are making a reference to the laptop directly and not as something owned by Mr. Smith.

Why Avoid Personal Pronouns in Essay Writing

We’re teaching you how to avoid using “I” in writing, but why is this necessary? Academic writing aims to focus on a clear topic, sound objective, and paint the writer as a source of authority. Word choice can significantly impact your success in achieving these goals.

Writing that uses personal pronouns can unintentionally shift the reader’s focus onto the writer, pulling their focus away from the topic at hand.

Personal pronouns may also make your work seem less objective. 

One of the most challenging parts of essay writing is learning which words to avoid and how to avoid them. Fortunately, following a few simple tricks, you can master the English Language and write like a pro in no time.

Alternatives To Using Personal Pronouns

How to not use “I” in a paper? What are the alternatives? There are many ways to avoid the use of personal pronouns in academic writing. By shifting your word choice and sentence structure, you can keep the overall meaning of your sentences while re-shaping your tone.

Utilize Passive Voice

In conventional writing, students are taught to avoid the passive voice as much as possible, but it can be an excellent way to avoid first-person pronouns in academic writing.

You can use the passive voice to avoid using pronouns. Take this sentence, for example:

“ We used 150 ml of HCl for the experiment.”

Instead of using “we” and the active voice, you can use a passive voice without a pronoun. The sentence above becomes:

“150 ml of HCl were used for the experiment.” 

Using the passive voice removes your team from the experiment and makes your work sound more objective.

Take a Third-Person Perspective

Another answer to “how to avoid using ‘we’ in an essay?” is the use of a third-person perspective. Changing the perspective is a good way to take first-person pronouns out of a sentence. A third-person point of view will not use any first-person pronouns because the information is not given from the speaker’s perspective.

A third-person sentence is spoken entirely about the subject where the speaker is outside of the sentence.

Take a look at the sentence below:

“In this article you will learn about formal writing.”

The perspective in that sentence is second person, and it uses the personal pronoun “you.” You can change this sentence to sound more objective by using third-person pronouns:

“In this article the reader will learn about formal writing.”

The use of a third-person point of view makes the second sentence sound more academic and confident. Second-person pronouns, like those used in the first sentence, sound less formal and objective.

Be Specific With Word Choice

You can avoid first-personal pronouns by choosing your words carefully. Often, you may find that you are inserting unnecessary nouns into your work. 

Take the following sentence as an example:

“ My research shows the students did poorly on the test.”

In this case, the first-person pronoun ‘my’ can be entirely cut out from the sentence. It then becomes:

“Research shows the students did poorly on the test.”

The second sentence is more succinct and sounds more authoritative without changing the sentence structure.

You should also make sure to watch out for the improper use of adverbs and nouns. Being careful with your word choice regarding nouns, adverbs, verbs, and adjectives can help mitigate your use of personal pronouns. 

“They bravely started the French revolution in 1789.” 

While this sentence might be fine in a story about the revolution, an essay or academic piece should only focus on the facts. The world ‘bravely’ is a good indicator that you are inserting unnecessary personal pronouns into your work.

We can revise this sentence into:

“The French revolution started in 1789.” 

Avoid adverbs (adjectives that describe verbs), and you will find that you avoid personal pronouns by default.

Closing Thoughts

In academic writing, It is crucial to sound objective and focus on the topic. Using personal pronouns pulls the focus away from the subject and makes writing sound subjective.

Hopefully, this article has helped you learn how to avoid using “we” in an essay.

When working on any formal writing assignment, avoid personal pronouns and informal language as much as possible.

While getting the hang of academic writing, you will likely make some mistakes, so revising is vital. Always double-check for personal pronouns, plagiarism , spelling mistakes, and correctly cited pieces. 

 You can prevent and correct mistakes using a plagiarism checker at any time, completely for free.

Quetext is a platform that helps you with all those tasks. Check out all resources that are available to you today.

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Table of Contents

Ai, ethics & human agency, collaboration, information literacy, writing process, using first person in an academic essay: when is it okay.

• CC BY-NC-ND 4.0 by Jenna Pack Sheffield

Related Concepts: Academic Writing – How to Write for the Academic Community ; First-Person Point of View ; Rhetorical Analysis; Rhetorical Stance ; The First Person ; Voice

In order to determine whether or not you can speak or write from the first-person point of view, you need to engage in rhetorical analysis. You need to question whether your audience values and accepts the first person as a legitimate rhetorical stance. Source:Many times, high school students are told not to use first person (“I,” “we,” “my,” “us,” and so forth) in their essays. As a college student, you should realize that this is a rule that can and should be broken—at the right time, of course.

By now, you’ve probably written a personal essay, memoir, or narrative that used first person. After all, how could you write a personal essay about yourself, for instance, without using the dreaded “I” word?

However, academic essays differ from personal essays; they are typically researched and use a formal tone . Because of these differences, when students write an academic essay, they quickly shy away from first person because of what they have been told in high school or because they believe that first person feels too informal for an intellectual, researched text. While first person can definitely be overused in academic essays (which is likely why your teachers tell you not to use it), there are moments in a paper when it is not only appropriate, but also more effective and/or persuasive to use first person. The following are a few instances in which it is appropriate to use first person in an academic essay:

• Including a personal anecdote: You have more than likely been told that you need a strong “hook” to draw your readers in during an introduction. Sometimes, the best hook is a personal anecdote, or a short amusing story about yourself. In this situation, it would seem unnatural not to use first-person pronouns such as “I” and “myself.” Your readers will appreciate the personal touch and will want to keep reading! (For more information about incorporating personal anecdotes into your writing, see “ Employing Narrative in an Essay .”)
• Establishing your credibility ( ethos ): Ethos is a term stemming back to Ancient Greece that essentially means “character” in the sense of trustworthiness or credibility. A writer can establish her ethos by convincing the reader that she is trustworthy source. Oftentimes, the best way to do that is to get personal—tell the reader a little bit about yourself. (For more information about ethos, see “ Ethos .”)For instance, let’s say you are writing an essay arguing that dance is a sport. Using the occasional personal pronoun to let your audience know that you, in fact, are a classically trained dancer—and have the muscles and scars to prove it—goes a long way in establishing your credibility and proving your argument. And this use of first person will not distract or annoy your readers because it is purposeful.
• Clarifying passive constructions : Often, when writers try to avoid using first person in essays, they end up creating confusing, passive sentences . For instance, let’s say I am writing an essay about different word processing technologies, and I want to make the point that I am using Microsoft Word to write this essay. If I tried to avoid first-person pronouns, my sentence might read: “Right now, this essay is being written in Microsoft Word.” While this sentence is not wrong, it is what we call passive—the subject of the sentence is being acted upon because there is no one performing the action. To most people, this sentence sounds better: “Right now, I am writing this essay in Microsoft Word.” Do you see the difference? In this case, using first person makes your writing clearer.
• Stating your position in relation to others: Sometimes, especially in an argumentative essay, it is necessary to state your opinion on the topic . Readers want to know where you stand, and it is sometimes helpful to assert yourself by putting your own opinions into the essay. You can imagine the passive sentences (see above) that might occur if you try to state your argument without using the word “I.” The key here is to use first person sparingly. Use personal pronouns enough to get your point across clearly without inundating your readers with this language.

Now, the above list is certainly not exhaustive. The best thing to do is to use your good judgment, and you can always check with your instructor if you are unsure of his or her perspective on the issue. Ultimately, if you feel that using first person has a purpose or will have a strategic effect on your audience, then it is probably fine to use first-person pronouns. Just be sure not to overuse this language, at the risk of sounding narcissistic, self-centered, or unaware of others’ opinions on a topic.

Recommended Readings:

• A Synthesis of Professor Perspectives on Using First and Third Person in Academic Writing
• Finding the Bunny: How to Make a Personal Connection to Your Writing
• First-Person Point of View

Brevity – Say More with Less

Clarity (in Speech and Writing)

Coherence – How to Achieve Coherence in Writing

Flow – How to Create Flow in Writing

Inclusivity – Inclusive Language

The Elements of Style – The DNA of Powerful Writing

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• Writing Tips

Can You Use I or We in a Research Paper?

4-minute read

• 11th July 2023

Writing in the first person, or using I and we pronouns, has traditionally been frowned upon in academic writing . But despite this long-standing norm, writing in the first person isn’t actually prohibited. In fact, it’s becoming more acceptable – even in research papers.

 If you’re wondering whether you can use I (or we ) in your research paper, you should check with your institution first and foremost. Many schools have rules regarding first-person use. If it’s up to you, though, we still recommend some guidelines. Check out our tips below!

When Is It Most Acceptable to Write in the First Person?

Certain sections of your paper are more conducive to writing in the first person. Typically, the first person makes sense in the abstract, introduction, discussion, and conclusion sections. You should still limit your use of I and we , though, or your essay may start to sound like a personal narrative .

 Using first-person pronouns is most useful and acceptable in the following circumstances.

When doing so removes the passive voice and adds flow

Sometimes, writers have to bend over backward just to avoid using the first person, often producing clunky sentences and a lot of passive voice constructions. The first person can remedy this. For example: 

Both sentences are fine, but the second one flows better and is easier to read.

When doing so differentiates between your research and other literature

When discussing literature from other researchers and authors, you might be comparing it with your own findings or hypotheses . Using the first person can help clarify that you are engaging in such a comparison. For example: 

 In the first sentence, using “the author” to avoid the first person creates ambiguity. The second sentence prevents misinterpretation.

When doing so allows you to express your interest in the subject

In some instances, you may need to provide background for why you’re researching your topic. This information may include your personal interest in or experience with the subject, both of which are easier to express using first-person pronouns. For example:

Expressing personal experiences and viewpoints isn’t always a good idea in research papers. When it’s appropriate to do so, though, just make sure you don’t overuse the first person.

When to Avoid Writing in the First Person

It’s usually a good idea to stick to the third person in the methods and results sections of your research paper. Additionally, be careful not to use the first person when:

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●  It makes your findings seem like personal observations rather than factual results.

●  It removes objectivity and implies that the writing may be biased .

●  It appears in phrases such as I think or I believe , which can weaken your writing.

Keeping Your Writing Formal and Objective

Using the first person while maintaining a formal tone can be tricky, but keeping a few tips in mind can help you strike a balance. The important thing is to make sure the tone isn’t too conversational.

 To achieve this, avoid referring to the readers, such as with the second-person you . Use we and us only when referring to yourself and the other authors/researchers involved in the paper, not the audience.

It’s becoming more acceptable in the academic world to use first-person pronouns such as we and I in research papers. But make sure you check with your instructor or institution first because they may have strict rules regarding this practice.

 If you do decide to use the first person, make sure you do so effectively by following the tips we’ve laid out in this guide. And once you’ve written a draft, send us a copy! Our expert proofreaders and editors will be happy to check your grammar, spelling, word choice, references, tone, and more. Submit a 500-word sample today!

Is it ever acceptable to use I or we in a research paper?

In some instances, using first-person pronouns can help you to establish credibility, add clarity, and make the writing easier to read.

How can I avoid using I in my writing?

Writing in the passive voice can help you to avoid using the first person.

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Should I Use “I”?

What this handout is about.

This handout is about determining when to use first person pronouns (“I”, “we,” “me,” “us,” “my,” and “our”) and personal experience in academic writing. “First person” and “personal experience” might sound like two ways of saying the same thing, but first person and personal experience can work in very different ways in your writing. You might choose to use “I” but not make any reference to your individual experiences in a particular paper. Or you might include a brief description of an experience that could help illustrate a point you’re making without ever using the word “I.” So whether or not you should use first person and personal experience are really two separate questions, both of which this handout addresses. It also offers some alternatives if you decide that either “I” or personal experience isn’t appropriate for your project. If you’ve decided that you do want to use one of them, this handout offers some ideas about how to do so effectively, because in many cases using one or the other might strengthen your writing.

Expectations about academic writing

Students often arrive at college with strict lists of writing rules in mind. Often these are rather strict lists of absolutes, including rules both stated and unstated:

• Each essay should have exactly five paragraphs.
• Don’t begin a sentence with “and” or “because.”
• Never include personal opinion.
• Never use “I” in essays.

We get these ideas primarily from teachers and other students. Often these ideas are derived from good advice but have been turned into unnecessarily strict rules in our minds. The problem is that overly strict rules about writing can prevent us, as writers, from being flexible enough to learn to adapt to the writing styles of different fields, ranging from the sciences to the humanities, and different kinds of writing projects, ranging from reviews to research.

So when it suits your purpose as a scholar, you will probably need to break some of the old rules, particularly the rules that prohibit first person pronouns and personal experience. Although there are certainly some instructors who think that these rules should be followed (so it is a good idea to ask directly), many instructors in all kinds of fields are finding reason to depart from these rules. Avoiding “I” can lead to awkwardness and vagueness, whereas using it in your writing can improve style and clarity. Using personal experience, when relevant, can add concreteness and even authority to writing that might otherwise be vague and impersonal. Because college writing situations vary widely in terms of stylistic conventions, tone, audience, and purpose, the trick is deciphering the conventions of your writing context and determining how your purpose and audience affect the way you write. The rest of this handout is devoted to strategies for figuring out when to use “I” and personal experience.

Effective uses of “I”:

In many cases, using the first person pronoun can improve your writing, by offering the following benefits:

• Assertiveness: In some cases you might wish to emphasize agency (who is doing what), as for instance if you need to point out how valuable your particular project is to an academic discipline or to claim your unique perspective or argument.
• Clarity: Because trying to avoid the first person can lead to awkward constructions and vagueness, using the first person can improve your writing style.
• Positioning yourself in the essay: In some projects, you need to explain how your research or ideas build on or depart from the work of others, in which case you’ll need to say “I,” “we,” “my,” or “our”; if you wish to claim some kind of authority on the topic, first person may help you do so.

Deciding whether “I” will help your style

Here is an example of how using the first person can make the writing clearer and more assertive:

Original example:

In studying American popular culture of the 1980s, the question of to what degree materialism was a major characteristic of the cultural milieu was explored.

Better example using first person:

In our study of American popular culture of the 1980s, we explored the degree to which materialism characterized the cultural milieu.

The original example sounds less emphatic and direct than the revised version; using “I” allows the writers to avoid the convoluted construction of the original and clarifies who did what.

Here is an example in which alternatives to the first person would be more appropriate:

As I observed the communication styles of first-year Carolina women, I noticed frequent use of non-verbal cues.

Better example:

A study of the communication styles of first-year Carolina women revealed frequent use of non-verbal cues.

In the original example, using the first person grounds the experience heavily in the writer’s subjective, individual perspective, but the writer’s purpose is to describe a phenomenon that is in fact objective or independent of that perspective. Avoiding the first person here creates the desired impression of an observed phenomenon that could be reproduced and also creates a stronger, clearer statement.

Here’s another example in which an alternative to first person works better:

As I was reading this study of medieval village life, I noticed that social class tended to be clearly defined.

This study of medieval village life reveals that social class tended to be clearly defined.

Although you may run across instructors who find the casual style of the original example refreshing, they are probably rare. The revised version sounds more academic and renders the statement more assertive and direct.

Here’s a final example:

I think that Aristotle’s ethical arguments are logical and readily applicable to contemporary cases, or at least it seems that way to me.

Better example

Aristotle’s ethical arguments are logical and readily applicable to contemporary cases.

In this example, there is no real need to announce that that statement about Aristotle is your thought; this is your paper, so readers will assume that the ideas in it are yours.

Determining whether to use “I” according to the conventions of the academic field

Which fields allow “I”?

The rules for this are changing, so it’s always best to ask your instructor if you’re not sure about using first person. But here are some general guidelines.

Sciences: In the past, scientific writers avoided the use of “I” because scientists often view the first person as interfering with the impression of objectivity and impersonality they are seeking to create. But conventions seem to be changing in some cases—for instance, when a scientific writer is describing a project she is working on or positioning that project within the existing research on the topic. Check with your science instructor to find out whether it’s o.k. to use “I” in their class.

Social Sciences: Some social scientists try to avoid “I” for the same reasons that other scientists do. But first person is becoming more commonly accepted, especially when the writer is describing their project or perspective.

Humanities: Ask your instructor whether you should use “I.” The purpose of writing in the humanities is generally to offer your own analysis of language, ideas, or a work of art. Writers in these fields tend to value assertiveness and to emphasize agency (who’s doing what), so the first person is often—but not always—appropriate. Sometimes writers use the first person in a less effective way, preceding an assertion with “I think,” “I feel,” or “I believe” as if such a phrase could replace a real defense of an argument. While your audience is generally interested in your perspective in the humanities fields, readers do expect you to fully argue, support, and illustrate your assertions. Personal belief or opinion is generally not sufficient in itself; you will need evidence of some kind to convince your reader.

Other writing situations: If you’re writing a speech, use of the first and even the second person (“you”) is generally encouraged because these personal pronouns can create a desirable sense of connection between speaker and listener and can contribute to the sense that the speaker is sincere and involved in the issue. If you’re writing a resume, though, avoid the first person; describe your experience, education, and skills without using a personal pronoun (for example, under “Experience” you might write “Volunteered as a peer counselor”).

A note on the second person “you”:

In situations where your intention is to sound conversational and friendly because it suits your purpose, as it does in this handout intended to offer helpful advice, or in a letter or speech, “you” might help to create just the sense of familiarity you’re after. But in most academic writing situations, “you” sounds overly conversational, as for instance in a claim like “when you read the poem ‘The Wasteland,’ you feel a sense of emptiness.” In this case, the “you” sounds overly conversational. The statement would read better as “The poem ‘The Wasteland’ creates a sense of emptiness.” Academic writers almost always use alternatives to the second person pronoun, such as “one,” “the reader,” or “people.”

Personal experience in academic writing

The question of whether personal experience has a place in academic writing depends on context and purpose. In papers that seek to analyze an objective principle or data as in science papers, or in papers for a field that explicitly tries to minimize the effect of the researcher’s presence such as anthropology, personal experience would probably distract from your purpose. But sometimes you might need to explicitly situate your position as researcher in relation to your subject of study. Or if your purpose is to present your individual response to a work of art, to offer examples of how an idea or theory might apply to life, or to use experience as evidence or a demonstration of an abstract principle, personal experience might have a legitimate role to play in your academic writing. Using personal experience effectively usually means keeping it in the service of your argument, as opposed to letting it become an end in itself or take over the paper.

It’s also usually best to keep your real or hypothetical stories brief, but they can strengthen arguments in need of concrete illustrations or even just a little more vitality.

Here are some examples of effective ways to incorporate personal experience in academic writing:

• Anecdotes: In some cases, brief examples of experiences you’ve had or witnessed may serve as useful illustrations of a point you’re arguing or a theory you’re evaluating. For instance, in philosophical arguments, writers often use a real or hypothetical situation to illustrate abstract ideas and principles.
• References to your own experience can explain your interest in an issue or even help to establish your authority on a topic.
• Some specific writing situations, such as application essays, explicitly call for discussion of personal experience.

Here are some suggestions about including personal experience in writing for specific fields:

Philosophy: In philosophical writing, your purpose is generally to reconstruct or evaluate an existing argument, and/or to generate your own. Sometimes, doing this effectively may involve offering a hypothetical example or an illustration. In these cases, you might find that inventing or recounting a scenario that you’ve experienced or witnessed could help demonstrate your point. Personal experience can play a very useful role in your philosophy papers, as long as you always explain to the reader how the experience is related to your argument. (See our handout on writing in philosophy for more information.)

Religion: Religion courses might seem like a place where personal experience would be welcomed. But most religion courses take a cultural, historical, or textual approach, and these generally require objectivity and impersonality. So although you probably have very strong beliefs or powerful experiences in this area that might motivate your interest in the field, they shouldn’t supplant scholarly analysis. But ask your instructor, as it is possible that they are interested in your personal experiences with religion, especially in less formal assignments such as response papers. (See our handout on writing in religious studies for more information.)

Literature, Music, Fine Arts, and Film: Writing projects in these fields can sometimes benefit from the inclusion of personal experience, as long as it isn’t tangential. For instance, your annoyance over your roommate’s habits might not add much to an analysis of “Citizen Kane.” However, if you’re writing about Ridley Scott’s treatment of relationships between women in the movie “Thelma and Louise,” some reference your own observations about these relationships might be relevant if it adds to your analysis of the film. Personal experience can be especially appropriate in a response paper, or in any kind of assignment that asks about your experience of the work as a reader or viewer. Some film and literature scholars are interested in how a film or literary text is received by different audiences, so a discussion of how a particular viewer or reader experiences or identifies with the piece would probably be appropriate. (See our handouts on writing about fiction , art history , and drama for more information.)

Women’s Studies: Women’s Studies classes tend to be taught from a feminist perspective, a perspective which is generally interested in the ways in which individuals experience gender roles. So personal experience can often serve as evidence for your analytical and argumentative papers in this field. This field is also one in which you might be asked to keep a journal, a kind of writing that requires you to apply theoretical concepts to your experiences.

History: If you’re analyzing a historical period or issue, personal experience is less likely to advance your purpose of objectivity. However, some kinds of historical scholarship do involve the exploration of personal histories. So although you might not be referencing your own experience, you might very well be discussing other people’s experiences as illustrations of their historical contexts. (See our handout on writing in history for more information.)

Sciences: Because the primary purpose is to study data and fixed principles in an objective way, personal experience is less likely to have a place in this kind of writing. Often, as in a lab report, your goal is to describe observations in such a way that a reader could duplicate the experiment, so the less extra information, the better. Of course, if you’re working in the social sciences, case studies—accounts of the personal experiences of other people—are a crucial part of your scholarship. (See our handout on  writing in the sciences for more information.)

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Can You Use First-Person Pronouns (I/we) in a Research Paper?

Research writers frequently wonder whether the first person can be used in academic and scientific writing. In truth, for generations, we’ve been discouraged from using “I” and “we” in academic writing simply due to old habits. That’s right—there’s no reason why you can’t use these words! In fact, the academic community used first-person pronouns until the 1920s, when the third person and passive-voice constructions (that is, “boring” writing) were adopted–prominently expressed, for example, in Strunk and White’s classic writing manual “Elements of Style” first published in 1918, that advised writers to place themselves “in the background” and not draw attention to themselves.

In recent decades, however, changing attitudes about the first person in academic writing has led to a paradigm shift, and we have, however, we’ve shifted back to producing active and engaging prose that incorporates the first person.

Can You Use “I” in a Research Paper?

However, “I” and “we” still have some generally accepted pronoun rules writers should follow. For example, the first person is more likely used in the abstract , Introduction section , Discussion section , and Conclusion section of an academic paper while the third person and passive constructions are found in the Methods section and Results section .

In this article, we discuss when you should avoid personal pronouns and when they may enhance your writing.

It’s Okay to Use First-Person Pronouns to:

• clarify meaning by eliminating passive voice constructions;
• establish authority and credibility (e.g., assert ethos, the Aristotelian rhetorical term referring to the personal character);
• express interest in a subject matter (typically found in rapid correspondence);
• establish personal connections with readers, particularly regarding anecdotal or hypothetical situations (common in philosophy, religion, and similar fields, particularly to explore how certain concepts might impact personal life. Additionally, artistic disciplines may also encourage personal perspectives more than other subjects);
• to emphasize or distinguish your perspective while discussing existing literature; and
• to create a conversational tone (rare in academic writing).

The First Person Should Be Avoided When:

• doing so would remove objectivity and give the impression that results or observations are unique to your perspective;
• you wish to maintain an objective tone that would suggest your study minimized biases as best as possible; and
• expressing your thoughts generally (phrases like “I think” are unnecessary because any statement that isn’t cited should be yours).

Usage Examples

The following examples compare the impact of using and avoiding first-person pronouns.

Example 1 (First Person Preferred):

To understand the effects of global warming on coastal regions,  changes in sea levels, storm surge occurrences and precipitation amounts  were examined .

[Note: When a long phrase acts as the subject of a passive-voice construction, the sentence becomes difficult to digest. Additionally, since the author(s) conducted the research, it would be clearer to specifically mention them when discussing the focus of a project.]

We examined  changes in sea levels, storm surge occurrences, and precipitation amounts to understand how global warming impacts coastal regions.

[Note: When describing the focus of a research project, authors often replace “we” with phrases such as “this study” or “this paper.” “We,” however, is acceptable in this context, including for scientific disciplines. In fact, papers published the vast majority of scientific journals these days use “we” to establish an active voice.   Be careful when using “this study” or “this paper” with verbs that clearly couldn’t have performed the action.   For example, “we attempt to demonstrate” works, but “the study attempts to demonstrate” does not; the study is not a person.]

Example 2 (First Person Discouraged):

From the various data points  we have received ,  we observed  that higher frequencies of runoffs from heavy rainfall have occurred in coastal regions where temperatures have increased by at least 0.9°C.

[Note: Introducing personal pronouns when discussing results raises questions regarding the reproducibility of a study. However, mathematics fields generally tolerate phrases such as “in X example, we see…”]

Coastal regions  with temperature increases averaging more than 0.9°C  experienced  higher frequencies of runoffs from heavy rainfall.

[Note: We removed the passive voice and maintained objectivity and assertiveness by specifically identifying the cause-and-effect elements as the actor and recipient of the main action verb. Additionally, in this version, the results appear independent of any person’s perspective.] 

Example 3 (First Person Preferred):

In contrast to the study by Jones et al. (2001), which suggests that milk consumption is safe for adults, the Miller study (2005) revealed the potential hazards of ingesting milk.  The authors confirm  this latter finding.

[Note: “Authors” in the last sentence above is unclear. Does the term refer to Jones et al., Miller, or the authors of the current paper?]

In contrast to the study by Jones et al. (2001), which suggests that milk consumption is safe for adults, the Miller study (2005) revealed the potential hazards of ingesting milk.  We confirm  this latter finding.

[Note: By using “we,” this sentence clarifies the actor and emphasizes the significance of the recent findings reported in this paper. Indeed, “I” and “we” are acceptable in most scientific fields to compare an author’s works with other researchers’ publications. The APA encourages using personal pronouns for this context. The social sciences broaden this scope to allow discussion of personal perspectives, irrespective of comparisons to other literature.]

Other Tips about Using Personal Pronouns

• Avoid starting a sentence with personal pronouns. The beginning of a sentence is a noticeable position that draws readers’ attention. Thus, using personal pronouns as the first one or two words of a sentence will draw unnecessary attention to them (unless, of course, that was your intent).
• Be careful how you define “we.” It should only refer to the authors and never the audience unless your intention is to write a conversational piece rather than a scholarly document! After all, the readers were not involved in analyzing or formulating the conclusions presented in your paper (although, we note that the point of your paper is to persuade readers to reach the same conclusions you did). While this is not a hard-and-fast rule, if you do want to use “we” to refer to a larger class of people, clearly define the term “we” in the sentence. For example, “As researchers, we frequently question…”
• First-person writing is becoming more acceptable under Modern English usage standards; however, the second-person pronoun “you” is still generally unacceptable because it is too casual for academic writing.
• Take all of the above notes with a grain of salt. That is,  double-check your institution or target journal’s author guidelines .  Some organizations may prohibit the use of personal pronouns.
• As an extra tip, before submission, you should always read through the most recent issues of a journal to get a better sense of the editors’ preferred writing styles and conventions.

Wordvice Resources

For more general advice on how to use active and passive voice in research papers, on how to paraphrase , or for a list of useful phrases for academic writing , head over to the Wordvice Academic Resources pages . And for more professional proofreading services , visit our Academic Editing and P aper Editing Services pages.

We Vs. They: Using the First & Third Person in Research Papers

Writing in the first , second , or third person is referred to as the author’s point of view . When we write, our tendency is to personalize the text by writing in the first person . That is, we use pronouns such as “I” and “we”. This is acceptable when writing personal information, a journal, or a book. However, it is not common in academic writing.

Some writers find the use of first , second , or third person point of view a bit confusing while writing research papers. Since second person is avoided while writing in academic or scientific papers, the main confusion remains within first or third person.

In the following sections, we will discuss the usage and examples of the first , second , and third person point of view.

First Person Pronouns

The first person point of view simply means that we use the pronouns that refer to ourselves in the text. These are as follows:

Can we use I or We In the Scientific Paper?

Using these, we present the information based on what “we” found. In science and mathematics, this point of view is rarely used. It is often considered to be somewhat self-serving and arrogant . It is important to remember that when writing your research results, the focus of the communication is the research and not the persons who conducted the research. When you want to persuade the reader, it is best to avoid personal pronouns in academic writing even when it is personal opinion from the authors of the study. In addition to sounding somewhat arrogant, the strength of your findings might be underestimated.

For example:

Based on my results, I concluded that A and B did not equal to C.

In this example, the entire meaning of the research could be misconstrued. The results discussed are not those of the author ; they are generated from the experiment. To refer to the results in this context is incorrect and should be avoided. To make it more appropriate, the above sentence can be revised as follows:

Based on the results of the assay, A and B did not equal to C.

Second Person Pronouns

The second person point of view uses pronouns that refer to the reader. These are as follows:

This point of view is usually used in the context of providing instructions or advice , such as in “how to” manuals or recipe books. The reason behind using the second person is to engage the reader.

You will want to buy a turkey that is large enough to feed your extended family. Before cooking it, you must wash it first thoroughly with cold water.

Although this is a good technique for giving instructions, it is not appropriate in academic or scientific writing.

Third Person Pronouns

The third person point of view uses both proper nouns, such as a person’s name, and pronouns that refer to individuals or groups (e.g., doctors, researchers) but not directly to the reader. The ones that refer to individuals are as follows:

• Hers (possessive form)
• His (possessive form)
• Its (possessive form)
• One’s (possessive form)

The third person point of view that refers to groups include the following:

• Their (possessive form)
• Theirs (plural possessive form)

Everyone at the convention was interested in what Dr. Johnson presented. The instructors decided that the students should help pay for lab supplies. The researchers determined that there was not enough sample material to conduct the assay.

The third person point of view is generally used in scientific papers but, at times, the format can be difficult. We use indefinite pronouns to refer back to the subject but must avoid using masculine or feminine terminology. For example:

A researcher must ensure that he has enough material for his experiment. The nurse must ensure that she has a large enough blood sample for her assay.

Many authors attempt to resolve this issue by using “he or she” or “him or her,” but this gets cumbersome and too many of these can distract the reader. For example:

A researcher must ensure that he or she has enough material for his or her experiment. The nurse must ensure that he or she has a large enough blood sample for his or her assay.

These issues can easily be resolved by making the subjects plural as follows:

Researchers must ensure that they have enough material for their experiment. Nurses must ensure that they have large enough blood samples for their assay.

Exceptions to the Rules

As mentioned earlier, the third person is generally used in scientific writing, but the rules are not quite as stringent anymore. It is now acceptable to use both the first and third person pronouns  in some contexts, but this is still under controversy.  

In a February 2011 blog on Eloquent Science , Professor David M. Schultz presented several opinions on whether the author viewpoints differed. However, there appeared to be no consensus. Some believed that the old rules should stand to avoid subjectivity, while others believed that if the facts were valid, it didn’t matter which point of view was used.

First or Third Person: What Do The Journals Say

In general, it is acceptable in to use the first person point of view in abstracts, introductions, discussions, and conclusions, in some journals. Even then, avoid using “I” in these sections. Instead, use “we” to refer to the group of researchers that were part of the study. The third person point of view is used for writing methods and results sections. Consistency is the key and switching from one point of view to another within sections of a manuscript can be distracting and is discouraged. It is best to always check your author guidelines for that particular journal. Once that is done, make sure your manuscript is free from the above-mentioned or any other grammatical error.

You are the only researcher involved in your thesis project. You want to avoid using the first person point of view throughout, but there are no other researchers on the project so the pronoun “we” would not be appropriate. What do you do and why? Please let us know your thoughts in the comments section below.

I am writing the history of an engineering company for which I worked. How do I relate a significant incident that involved me?

Hi Roger, Thank you for your question. If you are narrating the history for the company that you worked at, you would have to refer to it from an employee’s perspective (third person). If you are writing the history as an account of your experiences with the company (including the significant incident), you could refer to yourself as ”I” or ”My.” (first person) You could go through other articles related to language and grammar on Enago Academy’s website https://enago.com/academy/ to help you with your document drafting. Did you get a chance to install our free Mobile App? https://www.enago.com/academy/mobile-app/ . Make sure you subscribe to our weekly newsletter: https://www.enago.com/academy/subscribe-now/ .

Good day , i am writing a research paper and m y setting is a company . is it ethical to put the name of the company in the research paper . i the management has allowed me to conduct my research in thir company .

thanks docarlene diaz

Generally authors do not mention the names of the organization separately within the research paper. The name of the educational institution the researcher or the PhD student is working in needs to be mentioned along with the name in the list of authors. However, if the research has been carried out in a company, it might not be mandatory to mention the name after the name in the list of authors. You can check with the author guidelines of your target journal and if needed confirm with the editor of the journal. Also check with the mangement of the company whether they want the name of the company to be mentioned in the research paper.

Finishing up my dissertation the information is clear and concise.

How to write the right first person pronoun if there is a single researcher? Thanks

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Using “I” in Academic Writing

Traditionally, some fields have frowned on the use of the first-person singular in an academic essay and others have encouraged that use, and both the frowning and the encouraging persist today—and there are good reasons for both positions (see “Should I”).

I recommend that you not look on the question of using “I” in an academic paper as a matter of a rule to follow, as part of a political agenda (see webb), or even as the need to create a strategy to avoid falling into Scylla-or-Charybdis error. Let the first-person singular be, instead, a tool that you take out when you think it’s needed and that you leave in the toolbox when you think it’s not.

Examples of When “I” May Be Needed

• You are narrating how you made a discovery, and the process of your discovering is important or at the very least entertaining.
• You are describing how you teach something and how your students have responded or respond.
• You disagree with another scholar and want to stress that you are not waving the banner of absolute truth.
• You need “I” for rhetorical effect, to be clear, simple, or direct.

Examples of When “I” Should Be Given a Rest

• It’s off-putting to readers, generally, when “I” appears too often. You may not feel one bit modest, but remember the advice of Benjamin Franklin, still excellent, on the wisdom of preserving the semblance of modesty when your purpose is to convince others.
• You are the author of your paper, so if an opinion is expressed in it, it is usually clear that this opinion is yours. You don’t have to add a phrase like, “I believe” or “it seems to me.”

Works Cited

Franklin, Benjamin. The Autobiography of Benjamin Franklin . Project Gutenberg , 28 Dec. 2006, www.gutenberg.org/app/uploads/sites/3/20203/20203-h/20203-h.htm#I.

“Should I Use “I”?” The Writing Center at UNC—Chapel Hill , writingcenter.unc.edu/handouts/should-i-use-i/.

webb, Christine. “The Use of the First Person in Academic Writing: Objectivity, Language, and Gatekeeping.” ResearchGate , July 1992, doi: 10.1111/j.1365-2648.1992.tb01974.x.

J.S.Beniwal 05 August 2017 AT 09:08 AM

I have borrowed MLA only yesterday, did my MAEnglish in May 2017.MLA is of immense help for scholars.An overview of the book really enlightened​ me.I should have read it at bachelor's degree level.

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Dr. Raymond Harter 25 September 2017 AT 02:09 PM

I discourage the use of "I" in essays for undergraduates to reinforce a conversational tone and to "self-recognize" the writer as an authority or at least a thorough researcher. Writing a play is different than an essay with a purpose.

Osayimwense Osa 22 March 2023 AT 05:03 PM

When a student or writer is strongly and passionately interested in his or her stance and argument to persuade his or her audience, the use of personal pronoun srenghtens his or her passion for the subject. This passion should be clear in his/her expression. However, I encourage the use of the first-person, I, sparingly -- only when and where absolutely necessary.

Eleanor 25 March 2023 AT 04:03 PM

I once had a student use the word "eye" when writing about how to use pronouns. Her peers did not catch it. I made comments, but I think she never understood what eye was saying!

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10 Better Ways To Say “Our” And “We” In Formal Essays

When writing formal essays, there are rules of English grammar that we need to follow. Sometimes, we need to change perspective, and instead of writing in the first person and saying ‘we,’ we need to stay in the third person. So, what are the best alternatives to saying ‘we?’

There are many alternatives to saying ‘we.’ The most preferred alternatives we use are ‘they,’ ‘the group,’ and ‘the team.’ These three alternatives are the more general alternatives that seem to be applicable in almost all contexts, especially ‘they’ as we simply remove ourselves from the narrative by using it.

‘They’ is the most general and preferred alternative to ‘we’ and ‘us.’ By using ‘they,’ we replace our first-person pronoun with a third-person pronoun that simply excludes ourselves from the narrative, making the essay sound more objective and formal. ‘They’ is also a pronoun that is applicable in all contexts.

Take a look at these examples below.

• Original: Humans are incredible creatures. We have so much creativity.
• Alternative: Humans are incredible creatures. They have so much creativity.
• Original: Our group will report tomorrow. We will talk about this month’s sales.
• Alternative: Their group will report tomorrow. They will talk about this month’s sales.
• Original: We simply hope the audience learned something from us.
• Alternative: They simply hope the audience learned something from them.
• Original: We’ve done our research, but we don’t have precise predictions yet.
• Alternative: They’ve done their research, but they don’t have precise predictions yet.

‘The group’ is a good, general alternative to saying ‘we’ in formal essays. However, this alternative specifies that we refer to ‘we’ as a group of individuals. Therefore, this alternative does not apply to populations of large scale like nations, humans, or races.

• Original: We were able to conclude the following findings.
• Alternative: The group was able to conclude the following findings.
• Original: We could not administer the test today due to certain circumstances.
• Alternative: The group could not administer the test today due to certain circumstances?
• Original: Our experimental set-ups did not yield any significant difference.
• Alternative: The group’s experimental set-ups did not yield any significant difference.
• Original: It is beneficial for us if more people participate in the study.
• Alternative: It is beneficial for the group if more people participate in the study.

‘The team’ is synonymous with ‘the group.’ It is another alternative to saying ‘we’ but implies that ‘we’ refers to a team or a group of individuals that are together for the same purpose. However, ‘the team’ does not apply to bigger populations, like an entire race or human population.

• Original: We are composed of individuals with a passion for learning.
• Alternative: The team is composed of individuals with a passion for learning.
• Original: The results of our work do not define our identity.
• Alternative: The results of the team’s work do not define the team’s identity.
• Original: We poured our best efforts into this project.
• Alternative: The team poured their best efforts into this project.
• Original: We do not tolerate any misconduct and violent behavior.
• Alternative: The team does not tolerate any misconduct and violent behavior.

‘The body’ is another alternative for saying ‘we’ in formal essays. We mostly use ‘body’ when referring to large groups of individuals like the audience, spectators, or students. However, we do not use it for extreme scales such as a race population, and the like.

• Original: We didn’t find the presentation interesting.
• Alternative: The body didn’t find the presentation interesting.
• Original: We have a lot of questions we want to ask the speaker after the talk.
• Alternative: The body has a lot of questions they want to ask the speaker after the talk.
• Original: We listened to different opinions on the issue.
• Alternative: The body listened to different opinions on the issue.
• Original: We were only able to watch the latter part of the program.
• Alternative: The body was only able to watch the latter part of the program.

The Organization

‘The organization’ is a more specific alternative for ‘we.’ In using this alternative, we refer to ‘we’ as an organization in the context we are talking or writing. This alternative is most applicable for organization-related things. However, do not use this alternative if the context does not involve an organization.

• Original: We will push through with the planned fundraising project.
• Alternative: The organization will push through with the planned fundraising project.
• Original: Our accomplishments this year are something we should be proud of.
• Alternative: The organization’s accomplishments this year are something they should be proud of.
• Original: We plan on collaborating with other organizations to plan the event.
• Alternative: The organization plans on collaborating with other organizations to plan the event.
• Original: We only accept people who have a passion for our advocacy.
• Alternative: The organization only accepts people who have a passion for their advocacy.

The Researchers

‘The researchers’ is a specific alternative to ‘we’ that we only use when we refer to ‘we’ as a group of researchers. We mostly use this alternative in writing research papers that need to be in the third-person perspective. However, we don’t use this alternative outside the scope of research.

• Original: We administered a total of three set-ups for the study.
• Alternative: The researchers administered a total of three set-ups for the study.
• Original: We encountered circumstances that provided the limitations of our research.
• Alternative: The researchers encountered circumstances that provided the limitations of their research.
• Original: After three months of observation, our conclusion is as follows .
• Alternative: After three months of observation, the researchers’ conclusion is as follows.
• Original: Our study would not be successful if not for the help of our research adviser.
• Alternative: The researchers’ study would not be successful if not for the help of their research adviser.

The Company

‘The company’ is another specific alternative for ‘we.’ We only use this alternative, if we are in the context that ‘we’ refers to a company. We use this mostly in business-related reports or presentations. Other than that, we don’t use this alternative for purposes that do not involve a company.

• Original: Our sales for this month are higher than last month.
• Alternative: The company’s sales for this month are higher than last month.
• Original: We only sell organic, vegan-friendly, and cruelty-free products.
• Alternative: The company only sells organic, vegan-friendly, and cruelty-free products.
• Original: We need to continuously track our demand and supply levels.
• Alternative: The company needs to continuously track its demand and supply levels.
• Original: Our vision and mission should guide us in all our endeavors.
• Alternative: The company’s vision and mission should guide the company in all its endeavors.

The Association

‘The association’ is also a specific alternative to ‘we.’ We only use this alternative if we are in a context to talk as part of or within an association. However, we do not use this alternative if we are not talking about, for, or as part of an association.

• Original: We will hold meetings every Friday to discuss weekly matters.
• Alternative: The association will hold meetings every Friday to discuss weekly matters.
• Original: Our job is to advocate and uphold democracy in our country.
• Alternative: The association’s job is to advocate and uphold democracy in our country.
• Original: Our goal directs the objectives of every endeavor we take care of.
• Alternative: The association’s goal directs the objectives of every endeavor it takes care of.
• Original: We are open to expanding the scope of its initiatives.
• Alternative: The association is open to expanding the scope of its initiatives.

‘Humans’ is a specific alternative for ‘we’ that we use only when we refer to ‘we’ as the entire human population. We cannot use ‘humans’ for small-scale groups like researchers or a company. We use this alternative only when we regard ‘we’ as the entire human population.

Take a look at the examples below.

• Original: We have so much potential inside us.
• Alternative: Humans have so much potential inside them.
• Original: Sometimes, even 24 hours isn’t enough for what we want to do in a day.
• Alternative: Sometimes, even 24 hours isn’t enough for what humans want to do in a day.
• Original: All of us have a desire to accomplish something in our lives.
• Alternative: All humans have a desire to accomplish something in their lives.
• Original: We cannot live without one another.
• Alternative: Humans cannot live without one another.

‘Society’ or ‘the society’ is an alternative to ‘we’ that we use when referring to ‘we’ as the society we are part of, or we are in. Like ‘humans,’ we do not use ‘society’ for small-scale groups, and we can only use this alternative for anything that involves our society.

• Original: We are so cruel towards others sometimes.
• Alternative: Society is so cruel towards others sometimes.
• Original: We have reached far and accomplished a lot collectively.
• Alternative: Society has reached far and accomplished a lot collectively.
• Original: Sometimes, we put up unrealistic standards for ourselves and for others.
• Alternative: Sometimes, society puts up unrealistic standards for oneself and for others.
• Original: We should start accepting everyone for who they are.
• Alternative: Society should start accepting everyone for who they are.

Is It Appropriate To Use ‘Our’ And ‘We’ In Formal Essays?

Whether to use ‘we’ or not depends on how formal you want your essay to be or how formal it needs to be. Some formal essays allow the use of first-person pronouns like ‘we’ and ‘us.’ However, omitting these pronouns do make your essays sound more professional, formal, and objective.

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here .

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Can I use 'we' and 'I' in my essay? Introducing corpus linguistics

This page was published over 6 years ago. Please be aware that due to the passage of time, the information provided on this page may be out of date or otherwise inaccurate, and any views or opinions expressed may no longer be relevant. Some technical elements such as audio-visual and interactive media may no longer work. For more detail, see how we deal with older content .

What is a corpus?

But what exactly is meant by a corpus? A corpus (plural corpora) is basically a collection of texts, selected and organised in a principled way, and stored on a computer so that you can search easily. It could be anything from a few hundred words (e.g. a collection of your Facebook status updates) or several billion words (e.g. corpora compiled from trawling webpages).

You can search corpora that already exist, using a 'concordancer' or other types of software, or you could even build your own corpus if you want to investigate a particular type of text and you can't find an existing corpus.

Googlefight

We're all now used to searching large collections of texts quickly. Every time you use a search engine you're effectively trawling through vast numbers of entries.

So why don't linguists just use Google as a large corpus to find out how language works? Searching the web works as a very rough and ready way of quickly getting a sense of how language items are used.

You might be interested in trying a 'Google fight' to resolve disputes over how frequently two words or phrases are used! Go to www.googlefight.com . Here's what I found when I searched for 'we' and 'I':

So 'I' wins the Googlefight. But what does this actually mean?

If you search the web using Google or another search engine, your search will include all sorts of webpages – and duplicates of webpages. You also don't have any idea about the kinds of text the word appears in or about the other words your search item is used with (the 'co-text').

If we want to know whether 'we' is more common than 'I' in student essays, for example, looking on Google wouldn't be a very good way to go about it. And if we wanted to know if one group of students (for example Engineering students) use 'we' in their academic writing more than another group (such as History students) then an internet search wouldn't be any help at all.

To answer the question in the title to this article, we'd get a more accurate result by searching a collection of student writing such as the British Academic Written English or 'BAWE' corpus (pronounced 'boar' like the animal).

This corpus contains not just essays but also lab reports, case studies, literature reviews, and other types of writing that undergraduate and masters students do at university. Here I've used the free site Sketch Engine Open and I've searched the whole BAWE corpus:

From this screenshot, we can see that BAWE contains 15,718 instances of 'we' (or 1,885 per million words). A similar search for 'I' reveals that there are 13,069 instances in the whole student corpus (or 1,568 per million words).

So in the BAWE corpus, 'we' is more frequent than 'I'; this is the opposite result to Googlefight. Searching a corpus of student writing gives us results from this type of text and not from all texts found on the web.

A concordancer (unlike Googlefight) also shows us the co-text, that is, the words appearing before and after our search term (in this case 'we'). Another piece of software that shows us the co-text to 'I' and 'we' is the 'Wordtree'. Below you can see a search for words occurring after 'we'. You can access the Wordtree online .

So, is 'we' or 'I' more common in essay-writing? The answer overall from our search of the BAWE corpus is that 'we' is more common. But to give a more useful and accurate answer, you might want to also look at particular disciplines such as English Literature or Biological Sciences.

And you might also want to consider whether you're writing an 'essay' or a 'literature review' or a 'lab report'.

But in overall student writing 'we' takes first place!

Follow-on links

Using sketch engine to explore the bawe corpus.

The free version of Sketch Engine gives access to several corpora, including BAWE. From the homepage of Sketch Engine, choose a corpus, then click ‘concordance’ and type a word or phrase in the text box. This will produce a list of concordance lines which can then be sorted. The ‘help’ function gives very clear guidance for more advanced searches.

Reading more about BAWE

You can find out more about the British Academic Written English corpus (BAWE) from the BAWE website .

Corpus linguistics resources

For useful links, look at this site . Click on ‘CBL Links’ for information on corpora, software and courses.

You could also look for free, short courses on Futurelearn, such as The University of Lancaster's Corpus Linguistics

And from The Open University...

• You might like The Open University course Exploring English Grammar
• Try a free sample of English Grammar In Context on OpenLearn
• If you're a bit more advanced, consider the postgraduate course Language, literacy and learning in the contemporary world - there's an OpenLearn course sample on learning a second language

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Ratings & comments, share this free course, copyright information, publication details.

• Originally published: Monday, 20 January 2014
• Body text - Creative Commons BY-NC-SA 4.0 : The Open University
• Image 'Should this be I or should this be we?' - Emanuele Rosso under CC-BY-NC-ND licence under Creative-Commons license
• Image 'A screengrab comparing the number of returns for I against We on Google' - Copyright: Googlefight
• Image 'Screengrab showing instances of the word 'we' in the British Academic Written English corpus as returned by SketchEngine' - Copyright: Sketchengine
• Image 'A screengrab from Wordtree showing the words which follow we' - Copyright: Wordtree

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We should use ‘I’ more in academic writing – there is benefit to first-person perspective

Lecturer in Critical Thinking; Curriculum Director, UQ Critical Thinking Project, The University of Queensland

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Peter Ellerton is affiliated with the Centre for Critical and Creative Thinking. He is a Fellow of the Rationalist Society of Australia.

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The use of the word “I” in academic writing, that is writing in the first person , has a troublesome history. Some say it makes writing too subjective, others that it’s essential for accuracy.

This is reflected in how students, particularly in secondary schools, are trained to write. Teachers I work with are often surprised that I advocate, at times, invoking the first person in essays or other assessment in their subject areas.

In academic writing the role of the author is to explain their argument dispassionately and objectively. The author’s personal opinion in such endeavours is neither here nor there.

As noted in Strunk and White’s highly influential Elements of Style – (first published in 1959) the writer is encouraged to place themselves in the background.

Write in a way that draws the reader’s attention to the sense and substance of the writing, rather than to the mood and temper of the author.

This all seems very reasonable and scholarly. The move towards including the first person perspective, however, is becoming more acceptable in academia.

There are times when invoking the first person is more meaningful and even rigorous than not. I will give three categories in which first person academic writing is more effective than using the third person.

1. Where an academic is offering their personal view or argument

Above, I could have said “there are three categories” rather than “I will give three categories”. The former makes a claim of discovering some objective fact. The latter, a more intellectually honest and accountable approach, is me offering my interpretation.

I could also say “three categories are apparent”, but that is ignoring the fact it is apparent to me . It would be an attempt to grant too much objectivity to a position than it deserves.

In a similar vein, statements such as “it can be argued” or “it was decided”, using the passive voice, avoid responsibility. It is much better to say “I will argue that” or “we decided that” and then go on to prosecute the argument or justify the decision.

Taking responsibility for our stances and reasoning is important culturally as well as academically. In a participatory democracy, we are expected to be accountable for our ideas and choices. It is also a stand against the kinds of anonymous assertions that easily proliferate via fake and unnamed social media accounts.

Read more: Post-truth politics and why the antidote isn't simply 'fact-checking' and truth

It’s worth noting that Nature – arguably one of the world’s best science journals – prefers authors to selectively avoid the passive voice. Its writing guidelines note:

Nature journals prefer authors to write in the active voice (“we performed the experiment…”) as experience has shown that readers find concepts and results to be conveyed more clearly if written directly.

2. Where the author’s perspective is part of the analysis

Some disciplines, such as anthropology , recognise that who is doing the research and why they are doing it ought to be overtly present in their presentation of it.

Removing the author’s presence can allow important cultural or other perspectives held by the author to remain unexamined. This can lead to the so-called crisis of representation , in which the interpretation of texts and other cultural artefacts is removed from any interpretive stance of the author.

This gives a false impression of objectivity. As the philosopher Thomas Nagel notes, there is no “ view from nowhere ”.

Philosophy commonly invokes the first person position, too. Rene Descartes famously inferred “I think therefore I am” ( cogito ergo sum ). But his use of the first person in Meditations on First Philosophy was not simply an account of his own introspection. It was also an invitation to the reader to think for themselves.

3. Where the author wants to show their reasoning

The third case is especially interesting in education.

I tell students of science, critical thinking and philosophy that a phrase guaranteed to raise my hackles is “I strongly believe …”. In terms of being rationally persuasive, this is not relevant unless they then go on tell me why they believe it. I want to know what and how they are thinking.

To make their thinking most clearly an object of my study, I need them to make themselves the subjects of their writing.

I prefer students to write something like “I am not convinced by Dawson’s argument because…” rather than “Dawson’s argument is opposed by DeVries, who says …”. I want to understand their thinking not just use the argument of DeVries.

Read more: Thinking about thinking helps kids learn. How can we teach critical thinking?

Of course I would hope they do engage with DeVries, but then I’d want them to say which argument they find more convincing and what their own reasons were for being convinced.

Just stating Devries’ objection is good analysis, but we also need students to evaluate and justify, and it is here that the first person position is most useful.

It is not always accurate to say a piece is written in the first or third person. There are reasons to invoke the first person position at times and reasons not to. An essay in which it is used once should not mean we think of the whole essay as from the first person perspective.

We need to be more nuanced about how we approach this issue and appreciate when authors should “place themselves in the background” and when their voice matters.

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• Academic writing
• Essay writing

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How to Replace 'I' in essays and formal writing

You have probably written personal essays, admission essays, memoirs, or narrative essays that call for using first-person pronouns. Writing such personal essays without using "I," "we," "my," "us," and "you," among others, is practically impossible and sometimes very challenging. Nevertheless, when writing academic essays that require research, critical thinking, and a formal tone, the use of a first-person perspective becomes taboo.

For many college students, confusion looms because first-person pronouns are technically prohibited when writing middle and high school essays. Therefore, we can say this early that although you can use first-person pronouns in academic essays, you have to restrict it only to some types of essays and writing perspectives, as discussed widely in this guide.

Using personal experience or person pronouns does not mean you have weak writing skills. We explore everything you need to know about using first-person pronouns in academic essays, when to and when not to use them, and alternatives to utilize instead of "I," "we," and "you."

We will also answer areas surrounding giving opinions or introducing arguments using "I think/believe/forecast/hold" and "I argue/opine/contend," respectively.

Why is using Person Pronouns a Taboo in Formal Writing?

Using person pronouns "I," "we," and "you" in an essay is discouraged in formal writing unless necessary because it makes an essay sound subjective, personal, unofficial, or informal, and not critical.

More often than not, academic essays that use personal pronouns are subjective in that the writer's perspective reigns over what experts or scholars in the field have discovered or advised.

Again, using personal pronouns also makes your readers get bored easily. As the writer is at the center of every argument, the flow of ideas is lacking in such essays.

At the same time, the tone of such essays is show-off or bragging, especially if you are too subjective and blind to scholarly findings. Citing essays written in a personal perspective or tone is also not easy.

It is easy to plagiarize other people"s ideas when writing an essay in the first person. There are also high chances of repetition and redundancy, making reading and marking such essays difficult.

Deciding when to use "I" based on academic field conventions

As you may have rightfully discovered, some academic fields outrightly permit using the first person when writing essays.

The rules about the use of first-person pronouns change continuously. Therefore, students must consult their instructor on whether to use the first-person perspective. However, the following guidelines can also assist you in deciding when to use "I."

The use of "I" in humanities essays will depend on the view of your instructor. Humanity subjects essays often offer personal language analysis, artwork, or ideas.

Writers in this discipline tend to emphasize agency and value assertiveness. Therefore, the first person is used appropriately in many instances. 

In many cases, writers may apply the first person less effectively, following assertion phrases such as "I believe," "I feel," and "I think" to manifest real argument defense. Though your audience is interested in your view about the field, they expect you to support, argue, and elaborate your assertions fully.

Personal suggestions do not support your view; you require concrete evidence to convince the audience. Technically, this means blending in some scholars' concepts, facts, and opinions and citing them altogether.

Social sciences

Generally, several social scientists shun the use of the first person, probably because scientists also ignore it. It leads to a subjective perspective or tone and conflicts with the ideals of scientific writing . However, using the first person is persistently accepted in social sciences, especially when describing a personal perspective or project. You can use the first person when writing an internship report, reflection essay, and other papers if allowed to do so by your instructor.

Scientific writers eschewed the application of "I" in the past because they considered the first person affects the impersonality and objectivity impression they intend to create. However, conventions seem to transform over time. For example, when you describe a particular project you are working on or link the project with the existing research topic. In this case, you must check with your instructor to determine whether you can use the first person.

Other writings

Several writing situations apply first person. For example, speech writing uses the first and second person to create a desirable relationship between the listener and the speaker. However, when writing a resume, you should ignore the use of the first person and describe your education. Skills and experience without employing personal pronouns.

Instances that permit the use of the first person in an academic essay

You are allowed to write your essay in the first person. However, that has a limit beyond which punitive measures will apply. You might lose a good grade because you did not follow instructions.

Again, always read your prompt before planning and writing an essay. It helps clarify various conventions to be observed and those to be bypassed.

After all, the main audience of your essay is your tutor, professor, or instructor, so their say matters more.

Clarification of passive constructions

As a writer, when you ignore the use of the first person in academic essays, you may create confusing and passive sentences. Using the first person is sometimes critical in making your essay clearer.

For example, when writing an essay about word processing automation, you want to elaborate on the point that you are employing Microsoft Word to write your paper. If you try to ignore first-person pronouns, the sentences might read, "Right now, this paper is being written in Microsoft Word."

Even though this statement is correct, it is passive in nature- the subject is acted upon, and there is no action in the sentence. However, the sentence "Right now, I am writing this paper in Microsoft Word "sounds better to many people.

When you analyze the two sentences, you will find that the second sentence is clearer, and this is due to the application of the first-person pronouns. Generally, the use of the first person is vital in improving the clarity of the sentence.

Defining your view about other positions

Argumentative essays sometimes provide you with an opportunity to define your opinion concerning the topic. This dimension is critical in informing your audience about your stand. Therefore, it is sometimes vital to put your personal opinion in the essay.

As stated in the point above, as an essay writer, you can imagine the clarity of your sentence in case you omit the first-person pronoun. So an important hint here is applying personal pronouns to clear and sounding sentences that make your points clear.

Developing your credibility

Credibility is defined by ethos is an ancient Greece word that means character in the sense of credibility.

A writer can create ethos by convincing the reader that he or she is a credible source. The best way to create ethos is to become personal to a certain extent- inform the reader about yourself.

For example, when you are writing an argumentative essay about dance as a sport. Using personal pronouns occasionally to inform your audience that you are a skilled dancer and that you have scars and muscles to prove it will establish your ethos and prove your argument.

Generally, the use of the first person will not annoy or distract your audience because it is reasonable.

Incorporating personal anecdote

An anecdote refers to a strong hook that is used in an essay to attract the reader's attention in your essay introduction . The best hook involves an existing story about yourself or a personal anecdote in many cases.

Therefore, in this case, using the personal pronoun is unnatural; your audience will be excited with your personal touch that can convince them to explore your essay. Using the first-person pronoun in creating anecdotes in an essay introduction is one of the ideal instances in academic essay writing.

The instances that we listed above are not exhaustive. We recommend that you use personal judgment and consult your instructor when you agree not certain about their perspective concerning using the first-person pronoun.

Ultimately, it is fine to use the first person when you feel it will serve a purpose or convey strategic influence on your readers. However, it is important not to overuse the first person because it may lead to a self-centered essay.

How to avoid using "I" in an essay

Sometimes your instructor may be categorical on the use of personal pronouns like "I," "we," and "You" in your essay. Many students have been asking how to avoid using "I" in an essay.

Writing without using the first person can be cumbersome for some students. In addition, it is sometimes challenging to get alternatives to personal clauses. Nonetheless, there are numerous ways to avoid this problem in your essay writing, especially when instructed not to use a personal pronoun.

Practicing the following methods will introduce you to the guidelines of formal academic writing and assist you in producing an exemplary essay.

1. Follow General Rules

Below are some suggestions on avoiding the deliberate use of first-person pronouns in formal writing.

• Apply third-person perspective. It is formal to use the third-person point of view to limit the use of the first-person point of view. Additionally, you should also ignore the use of a second person. It is critical to write the content matter of your essay in the third person point.
• Use objective language rather than informal expressions: Informal expressions involve colloquialisms, contractions, clinches, and slang. The use of objective language is fundamental in eradicating informal expression. For example, when referring to evidence, you can say: As per X and Y", "Given the evidence," considering the findings", From the findings of the study," X asserts that, "X opines that," etc.
• Be specific : Personal language is imprecise, while formal writing is exact and clear. Being specific will assist you as a writer avoid using the first person in your essay.
• Think about strong verbs and adjectives: as a writer, refrain from using personal language. Instead, you should develop solid adjectives that relate to facts and are free from personal opinions. Then, you can use the thesaurus to make references to find the word that conveys your point formally.

2.  Get an alternative to the first-person point of view

• Put your claims directly: Sometimes, you require to avoid the use of the first person. Putting your claims directly will guarantee the elimination of personal pronouns in your essay. Undertake your research to garner concrete evidence that can ensure direct claims in your essay. as a writer, you should maintain an authoritative tone throughout your essay and avoid using personal pronouns that can affect your stance. Also, comparing the examples will help you as a writer to consider the direct claim that is free from the first-person point of view.
• Refer to the supporting evidence rather than personal thoughts: Many students are tempted to use personal claims when writing an essay, thinking that they make the claims stronger. However, this is not true; to make your claims stronger, you should refer to the evidence provided by secondary sources. Mentioning an authoritative source is vital in making your claims credible.
• Outline your essay without employing personal pronouns: As an academic essay writer, it is crucial to ignore personal pronouns when you develop the structure of your paper. However, you can make adjustments if you cannot delete personal pronouns from your outline.
• Utilize the passive voice to stress an action without stating yourself: You can apply passive voice sparingly to describe a procedure and map your argument. However, as an academic writer, we recommend the extensive use of active voice where possible to make the essay formal.

Personal Pronouns in Academic Writing

Personal pronouns can be employed to replace places, people, or things to make the sentences shorter and clearer.

Personal pronouns comprise I, it, we, she, he, you, and they.

Your personal pronoun preference predicts whether your paper is in the third person or the first person.

Second Person (You)

The second person pronoun is least used in academic writing, and it addresses the audience directly. In many cases, it is regarded as chatty and, therefore, commonly avoided in academic writing. However, the second person is used in writing presentations where the readers are addressed directly.

When are you required to use the second person?

This is one of the questions that many students have asked. The second person is used to offer advice, explain, or give directions. It permits the author to connect with the readers by concentrating on the audience directly. It includes pronouns such as "you," "yours," and "your."

When should you avoid the use of the second person?

This is one of the questions that many students ask. Unfortunately, writing your essay in second person perspective can lead to ineffective arguments and research papers.

Using second papers can make the essay sound like the writer is persuading or advising the audience. consequently, the use of second-person perspective is avoided in many academic essay writings except when ideal guidelines are provided by your instructor that allows its use.

As a writer, you should avoid using the second person to ensure compelling arguments and research papers rather than persuasive and advising papers.

How to avoid using second person

One common guideline for writing academic papers is avoiding the second person. This is because formal academic papers are not intended to address the audience directly. However, many students find s it challenging to write an essay without the inclusion of the second person pronouns because the second person is one of the main components of speech. There are numerous ways of refraining from using the second person without interfering with the meaning of your text. The following are some of the tips that can assist you in overcoming this challenge.

Apply the word "one."

The word "one" can be used to replace you in many sentences without sacrificing the meaning of the sentence. For example:

• Second person : you can perceive danger from a distance.
• Revision : one can perceive danger from a distance.

Use somebody or someone

Somebody or someone is a third-person perspective that can be used to replace the second person without interfering with the meaning of the sentence. For example:

• Second person : You may feel sad about the decision.
• Revision : Someone may feel sad about the decision.

Replace You with the word people

In many cases, the use of the word people serves to replace the second person better without changing the meaning of the sentence in your essay. For example:

• Second person : you know the consequences of heavy rains.
• Revision : people know the consequences of heavy rains.

Reconstruct the sentence

in some instances, it is possible to rearrange your sentence to eliminate the second person without affecting the meaning of the sentence. For example:

• Second person: after reading the script, you will be ready to do the experiment.
• Revision: this script describes how the experiment was conducted.

Eliminate the unnecessary second person

Unnecessary use of a second person is common in most academic essays. This makes the sentence sound vague and advising in nature. Therefore, it is vital to peruse through your work and eliminate the unnecessary second person. For example:

• Second person : you should initially make sure all issues are addressed.
• Revision : Initially, make sure all issues are addressed.

We as a personal pronoun is commonly used in instances where co-authors write the paper. In most cases, students use we to refer to all historians, humankind, historians. However, this should be avoided as possible because it makes the audience guess your reference. It is recommended to use a noun instead of a pronoun in this perspective. Also, you can switch to third person   

Third-person (she, he, her, it, her, its)

The third-person point of view is applied in scientific writings. It involves the use of indefinite pronouns to refer to the subject. 

However, the rule is not n stringent, and there are several exceptions. For example, employing the first person in introductions, discussions, conclusions, and abstracts is acceptable. However, the use of "I" in this case is still not allowed, and as a writer, you should use "we" to describe the group of researchers who took part in the study.

The third person is used to write results and methods sections. As a writer, it is crucial to maintain consistency, and switching from one point to another within the parts of your text can be discouraging and distracting.

It is always the best idea to check your assignment guidelines to make sure your piece is free from nanny grammatical errors that might result from inappropriate third-person pronouns.

Avoiding personal pronouns in academic writing

Students, in many instances, are advised to avoid using personal pronouns when writing academic essays. However, this rule is not permanent, and it depends on the supervisor's preference.

When you write your essay, you should make sure that you withdraw the reader's attention rather than yourself. Generally, when you are writing an academic essay, you should be professional. Using personal pronouns makes your essay sound personal, making it more informal. The following strategies can help you avoid using the personal pronoun in your essay writing.

Use passive voice to replace pronouns

As we stated earlier, the use of personal pronouns such as "I," "You," and "We" can make your essay sound informal in most instances.

Employing passive voice in place of these pronouns may deem your essay formal. Therefore, as a student, you should avoid these pronouns as possible and instead employ passive voice.

Employ third-person perspective

The third person is an ideal perspective that you can use to replace the first-person and second-person points of view. In addition, the use of the third person is significant in elevating the formality of your essay.

When to use personal pronouns in formal academic writing

Formal academic writing demonstrates impression and knowledge of the topic to the audience. It incorporates information that displays the writer's respect to the audience and indicates the seriousness of the writer concerning the topic.

The use of the personal pronoun in formal academic writing is not common. However, they are allowed in tasks that require the inclusion of personal information.

First-person pronouns

It is advisable not to use first-person pronouns in your formal essay because they can make your paper wordy. In addition, this reveals that the writer is less confident in expressing the ideas, resulting in an informal tone in the essay.

Moreover, the use of the first person will discourage your readers, making them speculate that you are using your thoughts. Therefore, in this context, you should avoid expressions such as I believe, in my opinion, or I think.

Second person pronoun

Using the second person in your essay affects the formality of your essay. It can bring false assumptions to an essay. To ensure your essay is formal, you can replace the second person with third-person perspectives.

Third-person pronouns

Third-person pronouns are the best choice in most college or academic writing. However, they can be sued in writing research reports and formal essays. Therefore, they are used to replace the first and second-person points of view.

Essays involve evaluating the topic, and I rely on the writer's experience and ideas rather than researched information. The second person does not imply because the essay entails the writer's thoughts and not the audience's thoughts. Using the second person indicates the reader's thoughts, especially when the reader is your instructor.

Additionally, using the first person is unnecessary because the reader can easily speculate that the points addressed in the essay are the writer's perspectives. After all, the writer's name is indicated in writing.

Research reports

Research report involves writers" analysis of other sources. When writing research reports, the use of the third person is critical in providing concrete evidence to the paper. The use of the third person in writing research reports assists the writer to credit other people"s perspectives concerning the topic. For example:

• James suggested that the formation of a peace club is essential in solving wars
• Records of the past show that the formation of a peace club is essential in solving wars (James)

In instances where the source is not accredited, the reader may assume that those are the writer's thoughts without the use of the first-person pronoun. Generally, the use of third-person pronouns is vital in ensuring the formality of academic writing.

Related Read: How to write a perfect narrative essay.

How to express the personal experience in your academic writing

The role of personal experience in academic writing depends on your paper's purpose and context. 

Papers that seek to evaluate data or objective principles as in anthropology reduce the use of personal experience because they may distract the writer from the purpose of the paper.

Nonetheless, you may need to explain your stand as a researcher based on your topic in some cases.

Personal experiences can be used to explain how theory or idea is applied or apply the experience as a proof or demonstration of a certain principle.

Overall, personal experience plays a legitimate role in academic writing. Applying personal experience effectively means presenting your argument rather than making it the end of your paper.

Additionally, it is critical to keep your hypothetical stories concise. However, they can support arguments required for vitality and concrete illustrations.

Below are some different ways to use personal experience as part of your academic writing:

• Anecdotes: as we stated before, incorporating anecdotes is the best way to include your personal experience in the introduction part of your essay. for example, writers use real hypothetical experiences to explain principles and ideas in philosophical arguments.
• Most specific writing conditions like application essays require the inclusion of personal experience as part of the discussion.
• Making references to personal experience is significant in developing your authority about a certain subject. This applies when writing internship reports, practicum reports, reflection essays , and narrative essays , among others.
• When writing a research proposal for a thesis, dissertation, term paper, or research paper

Discipline-Specific Suggestions on Incorporating personal experience in your academic writing

Let"s explore how different disciplines allow you to incorporate personal experiences when writing a formal paper.

Religion permits the use of personal experience in most cases. Nevertheless, many religion courses involve a textual, historical, or cultural approach that requires impersonality and objectivity.

Therefore, despite possessing powerful experiences or strong beliefs in this discipline, they could not support scholarly analysis.

But it would help if you asked your instructor to confirm whether you can include personal experiences, especially in response papers

Women"s studies

Women"s studies are taught from feminist perspectives. This perspective is interested in the manner in which women perceive gender roles.

In this case, personal experience can be used as evidence for argumentative and analytical papers in this discipline.

Also, in this field, you can be asked to maintain writing that necessitates the application of theoretical concepts derived from your experiences.

As we explained earlier, science as a discipline involves the study of fixed principles and data objectively. Therefore, including personal experiences is minimized as possible in this type of writing.

When you write lab reports, you must primarily describe observations so that the audience can redo the experiment.

Consequently, providing minimal information is effective. However, when you are working on case studies in social sciences, including people's personal experiences may be the fundamental part of these writings.

The analysis of the historical period does not require the inclusion of personal experience because it is less likely to advance your intended objectivity.

But some historical scholarship presumes the investigation of individual histories. Therefore, though you may not reference your individual experience, you may as well discuss the illustrations of people's historical experiences.

Literature, fine arts, Film, and Music

In most cases, including personal experience is vital in writing projects in this field. For example, personal experience is vital in response paper or any assignment that enquires about your experience as a viewer or reader.

Many literature and film scholars are concerned with how their audience perceives their literary work. Therefore, the discussion about the viewers, or audience's personal experience is appropriate.

Also, personal experience plays an integral part in this field because it provides the writers with hints on how to improve and make the changes that conform to the reader's requirements.

Philosophical writings involve evaluating and constructing existing arguments or developing personal arguments. In most instances, doing this efficiently incorporates the presentation of hypothetical illustrations or examples.

In this scenario, you may find that recounting or inventing your experience can assist in the demonstration of your point.

Personal experience may play an integral role in philosophical papers as much as you consistently explain to the audience the relationship between your experience and your argument.

As a student, your decisions on the use of personal experience will be controlled by the type of discipline that your paper belongs to. Moreover, the instructor's choice is also very fundamental in writing a particular paper. Therefore, it is critical to check with your instructor to be sure whether to include a personal experience or not.  

Which personal pronouns to use? Third (it) or First (I)

Generally, your choice of the type of personal pronoun to use in your academic writing depends on your discipline or the nature of your assignment.

• Discipline . As stated earlier, fields such as social sciences or sciences recommend the third person. However, some components of humanities demand to be addressed in the first person. This still relies on the assignment. Consequently, it is vital to refer to your handbooks, module or speak with your instructor to confirm.
• Nature of your assignment. A s a student, you must write your academic assignment using the third person. However, the major exception is when you are required to write reflexively, where you link your thoughts with experiences. In this case, the use of the first person is appropriate.

Final Remarks

As you set out to write your essay, you are likely to wonder when to use and when to avoid using personal pronouns like "I," "You," and "My" in an essay. Although using personal pronouns is allowed in formal academic writing conventions, there is a limit.

Although there are different types of essays, each formatted differently, they mostly use a third-person tone. It is a preferred way of doing things in the scholarly realm to make it objective, reasonable, and credible. Using the first person can increase concreteness and authority in your essay, which might be impersonal and vague .

We have discussed, at length, alternatives to use instead of personal pronouns, when to use personal pronouns, and how to weave in personal perspective when writing an essay or other academic papers, and we are confident your questions are answered.

Thus far, we advise that you maintain a formal tone and language when writing academic essays. Most importantly, consult with your instructor or professor before writing an essay, which is great if you read the prompt and are still confused.

Gradecrest is a professional writing service that provides original model papers. We offer personalized services along with research materials for assistance purposes only. All the materials from our website should be used with proper references. See our Terms of Use Page for proper details.

How to Start a College Essay: 5 Effective Techniques

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Impressionable Openers

Descriptions and demonstrations, show vulnerability, be authentic, stay personal, fun & quirky, common mistakes to avoid in your college essay.

• Ways to Overcome Writer's Block

Frequently Asked Questions About Starting a College Essay

College essays are a huge part of your college career. If not huge, one of the biggest, and for someone who has been there and done that, I know the amount of pressure the beginning of a college essay, as well as the entire essay, can put on your shoulders.

Not only are you trying to juggle things like word count and grammar errors, but you're also trying to create the perfect college essay introduction that will attract admissions officers to your application or professors to your writing skills. And that, itself, can feel impossible, fill you with dread and self-doubt, but just breathe. I am here to help all present and future students know how to start a college essay.

Today is all about starting a college essay. I have come up with five easy and effective techniques that will help you create essays so good you're going to leave your readers wanting more , starting with your opening sentence! So, this is for all college students and college applicants. Stress no more! This guide was created to help you write a successful college essay. Let's get into it.

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The beginning of your essay should, first and foremost, always have a strong opening sentence . This sentence sets the tone for not only your readers but for the entire essay. Having a wobbly, almost interesting opener can steer an admissions officer and/or professor away, so you want it to be strong. And it doesn't have to be complicated! Less is more in this situation. Here are a couple of ways you can accomplish this.

• Look within and be relatable
• Use your real life for inspiration
• Think about ways to evoke emotion

Here are some examples of impressionable openers:

• Example 1: When I was 11 years old, my mother told me she had cancer over breakfast.
• Example 2: Maybe yellow isn't my favorite color.
• Example 3: I sat next to this girl in class who made me feel stupid.

DISCLAIMER : your opener should ALWAYS adhere to the essay prompts. These are just a few examples that can capture your reader's attention almost immediately.

In order to keep readers interested, visuals are key . Image-based descriptions will not only add value to your writing, it will give your readers front seats to your essay's journey. These descriptions let actions speak for themselves.

Here is an example of a description and demonstration in an essay:

• Example 1: "I was sitting on a bar stool when the word 'cancer' hit me like the smell of her coffee brewing on the stove. The Rice Krispies were popping in my cereal bowl, and MTV Jams was playing in the background, yet all I could hear was the sound of doom all around me. The lips of my mother were moving, but I was frozen, crumbling on this stool like my mother's health. She was sick, and I didn't know how sick or what that even meant, and that terrified me."

Why This Works:

Here you can clearly feel the writers emotional state: shocked, still, scared. Not only is this moment at breakfast traumatic, you feel frozen in time with the writer. Using descriptions like this will evoke so much emotion and leave your reader wanting more.

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Something one of my teachers told me in high school was any good essay will have personal elements in it, no matter the topic. That always stuck with me and became the way I approached my college essays. Showing vulnerability in your writing will always guarantee interest. It also evokes emotion.

You can show vulnerability by:

• Being honest
• Explaining what's going on inside underneath the exterior
• Describe what's going on around you at the moment
• Letting go of the fear of being seen
• Connecting with the topic
• Being transparent about mistakes/flaws

Examples of showing vulnerability:

• Example 1 : My mother telling me she had cancer over breakfast was not on my bingo card this year.
• Example 2 : I never thought losing someone I love would change me.
• Example 3: I had to lose everything in order to gain everything.

I know being vulnerable can be tough for some , but showing this side of you to college admissions officers and/or professors will not only make you stand out, but it can also help free you of things that might be weighing on your mind. Not to sound corny, but it can be therapeutic and make you a better writer . Just make sure you are staying on track with the essay prompt, and you're set!

Whether it's believed or not, an admissions officer wants to see pieces of you in your personal statement, so starting your essay by showing authenticity is a major major key. Along with being vulnerable, there are a few ways you can achieve this.

• Reflect : Take the time to reflect on your experiences, values, and beliefs that have shaped who you are today. Let your values, passions, and interests shine through in your writing.
• Mind Your Voice : Write in your own voice and avoid trying to sound like someone you're not. Authenticity comes from being genuine and true to yourself.
• Tell Your Story : Share personal anecdotes and insights that show your unique perspective.
• Be True to You : Focus on what matters to YOU (as long as you're on topic!). Write about what is meaningful and important to you rather than what you think admissions officers want to hear.

Above all, be open . Showing introspection and self-awareness in your essay will show any admissions committee who you are beneath the surface, as well as your personal growth.

You can also begin your essay being as random and silly as you'd like . It goes hand-in-hand with other important factors like vulnerability and authenticity. But don't get too crazy . Beginning your essay with something strange will definitely draw readers in. Let me show you what I mean.

• Example 1 : I start my mornings off in silence and solitude to keep people away from me.
• Example 2 : Sometimes, I like to circle big words in complex articles to learn new words. Yeah, but to also keep one in my back pocket for later use.
• Example 3 : Being the youngest child means getting away with everything you want, and that's exactly how I like it.

Do you see how each sentence draws you in? Not only are they light-hearted, but they also make you want to know why you want to keep people away in the morning and what kind of weapon you're forming against others with new words. And every youngest sibling will attest to feeling that exact same way. All of these examples are sure to make your essay fun, show who you are, and leave readers wanting more.

Years of writing college essays have taken me through every high and low of the process possible. And when they're good, they're great! But for some reason, my mistakes stick out more than anything. So, I've compiled a list of common mistakes to avoid when writing your college essay .

• Avoid Being Cliche - While you want to be captivating, you want to avoid overly used syntax and phrases that could potentially lose your reader's curiosity. For example, "in today's day and age," "follow my heart," "don't judge a book by its cover," etc. are all cliches that can be avoided by thinking outside of the box.
• Using Vocabulary to be Impressive - I know you want to impress the admissions committees, but it's important to stick to what you know and not what you can allude to. That is, use verbiage that resonates with your personality. Using extravagant words can work against you, and they can also sound forced. College admissions officers want to see the real you, so show it to them.
• Steer Clear of Controversy - Though it's not said enough, your college essay should tell your personal story and not touch on things that can stir the pot. For instance, talking about politics and religious beliefs may not be the route you want to take UNLESS it's called for in the college essay topic. And if so, stay on track with the essay prompts.
• Procrastinating : Waiting until the last minute to start writing your essay will bite you in the butt. You will feel rushed and end up writing a poorly crafted piece. Give yourself enough time to complete an essay draft, edit the draft, and repeat this two-step cycle until your essay is complete.
• Lack of originality : This goes hand-in-hand with avoiding cliches. Your college essay should exude a lot of your personality, so show admissions officers and teachers who you are! Include your cultural background, test scores that you're proud of, any future aspirations, etc. This all depends on the essay prompts, of course, but in my experience, every essay topic has room to show who you are.
• Ignoring the prompt : This is a major key. STAY ON TRACK. Make sure to carefully read and understand the essay prompt, and write your essay accordingly. The last thing you want to do is write a college essay that has nothing to do with the prompt. Reading is essential here.
• Lack of focus : If you want to know how to start a college essay, that means knowing how to stay focused. Find a quiet space, turn off electronics, hide your phone, and really nestle into how you want to capture your reader's attention. This will help you use your five senses clearly, keep your writing strong and not write an overly wordy essay. Focus is the tool here.
• Poor organization : Make sure your essay has a strong structure with clear transitions between paragraphs. An outline will work best to accomplish this. If you go into starting your college essay without a plan, be prepared to hit all roadblocks.
• Neglecting to Revise and Edit : Like procrastinating, don't fail to revise and edit your work. Always, always, always proofread your essay for grammar, spelling, and punctuation errors , as well as clarity and coherence.
• Not Seeking Feedback : Listen, I know that completing an essay is an accomplishment in itself, and you immediately want to submit it, but it's so beneficial to have others read your essay for feedback. You can only spot so many holes in your work when your eyes are constantly reviewing it, so a second, third, or even fourth set of eyes can help point out areas for improvement.

Above all, trust the writing process. Though I do want you to be aware of your jargon, don't get too wrapped up in thinking you're making a mistake. That's what editing is for! Once you complete your college essay, you should always revise and edit accordingly . What you thought sounded good might make you edit it to sound great. Just keep in mind that many colleges are looking for honesty and authenticity vs how well you can sound on paper . So, if you're aware of these factors, you'll be good to go.

Ways to Overcome Writer's Block

Take it from someone who has suffered from chronic writer's block, it's a pain to get through . Imagine being on a writing streak so good that when you stop, the entire essay writing process stops as a whole. It's definitely a challenge, but after 10 years of writing essays and really honing my craft, I learned a few things that have helped me get through even the thickest of writer's blocks, and I want to share them with you. Check them out:

• Take a break : This works every single time. Take a short break and step away from your computer to clear your mind and come back with a fresh perspective. For me, 15 minutes is all I ever need. If you need more time, that's okay. Just try not to make your break a rest.
• Freewriting : Sometimes, I'd start writing without worrying about my structure or grammar to get the ideas flowing, and surprisingly enough, I found my essay taking a pleasant turn.
• Change your environment : Move around. Don't underestimate the effects of a different location or workspace to stimulate creativity. Try coffee shops, bookstores, a park, or a new room in your house. New environment, new energy.
• Set small goals : This one is actually the most important. Some people get overwhelmed with the word "essay" for things like lack of proper writing skills, pressure to write a great essay, etc. But if you try breaking down your writing task into smaller, manageable chunks to make it less overwhelming, it can help. For example, set a goal of three paragraphs one day, take a day to edit those paragraphs, two more the next day, and so forth. Find a formula that works for you.
• Brainstorming : Write down all your ideas--everything. No matter how small you think the idea is, write it down. Even if these ideas seem unrelated, they will help you generate new thoughts and connections.
• Read or listen to music : It took me a while to realize this helps, but engaging in other forms of art can inspire new ideas and break through mental blocks. And new creativity can lead you to impress admissions officers.
• Talk it out : As a writer, it's hard to let people in on the creative process, but discussing my ideas with a friend, family member, or colleague helped me gain new perspectives and insights.
• Relax and Meditate : Hear me out: it works! Practice deep breathing and/or meditation to reduce stress and anxiety that may be contributing to writer's block.

I won't sugarcoat it: the college application process can be intimidating , but it doesn't have to throw you off your game. When it comes to college essays, I see them as opportunities to be fun and expressive. Trust me when I say if you have fun with it, you'll attract the reader's attention , paint vivid details, and write an essay that will leave the admissions officer wanting you at their school. So, take it one step at a time and watch your personal statement come to life.

How can I make my college essay stand out to admissions officers?

Simply put, be yourself. As long as you stay on track with the essay's topic, showing pieces of yourself will allow admissions officers to know more about who you are. Essays are meant to show readers who you are, how you feel, and what you think naturally, not robotically, so be authentic in your writing, and you'll be sure to stand out amongst the rest.

What are some common mistakes to avoid when writing a college essay?

Some common mistakes to avoid in your essay are using cliches and boring wording. You also want to avoid procrastinating, wasting time, not focusing, not editing, etc. When writing your essay, you want to make sure you give your writing the time and attention it deserves, so make sure you're aware of what is pulling you away from your writing. This will help you stay focused. If you have any other doubts, refer to the section about mistakes in this article and let it guide you to success.

How important is the college essay in the admissions process?

Your college essay is key in the admissions process . It's an admissions committee's first impression of you as a writer and potential student, so it should be taken very seriously. Trying to cut corners or rush through the writing process will be obvious, and it will stand out more than things like test scores, academic achievements, extracurricular activities, and any other positive influence you've had in your life. So, don't take the easy way out and really work on your essay.

Feeling confident in your college essay skills and want to explore some other essay content? Explore our blog on the comma splice to enhance your technical writing skills!

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CAMBRIDGE, MASSACHUSETTS - JUNE 29: People walk through the gate on Harvard Yard at the Harvard ... [+] University campus on June 29, 2023 in Cambridge, Massachusetts. The U.S. Supreme Court ruled that race-conscious admission policies used by Harvard and the University of North Carolina violate the Constitution, bringing an end to affirmative action in higher education. (Photo by Scott Eisen/Getty Images)

The college application season is upon us, and high school students everywhere are staring down at one of the most daunting tasks: the college essay. As someone who has guided countless applicants through the admissions process and reviewed admissions essays on an undergraduate admissions committee, I've pinpointed the essential ingredient to a differentiated candidacy—the core of your college admissions X-factor .

The essential ingredient to your college admissions X-factor is your intellectual vitality. Intellectual vitality is your passion for learning and curiosity. By demonstrating and conveying this passion, you can transform an average essay into a compelling narrative that boosts your chances of getting accepted to your top schools. Here are five dynamic strategies to achieve that goal.

Unleash Your Authentic Voice

Admissions officers sift through thousands of essays every year. What stops them in their tracks? An authentic voice that leaps off the page. Forget trying to guess what the admissions committee wants to hear. Focus on being true to yourself. Share your unique perspective, your passions, and your values. Authenticity resonates deeply with application reviewers, making your essay memorable and impactful. You need not have experienced trauma or tragedy to create a strong narrative. You can write about what you know—intellectually or personally—to convey your enthusiasm, creativity, and leadership. Intellectual vitality shines through when you write with personalized reflection about what lights you up.

Weave A Captivating Story

Everyone loves a good story, and your essay is the perfect place to tell yours. The Common Application personal statement has seven choices of prompts to ground the structure for your narrative. The most compelling stories are often about the smallest moments in life, whether it’s shopping at Costco or about why you wear socks that have holes. Think of the Common Application personal statement as a window into your soul rather than a dry list of your achievements or your overly broad event-based life story. Use vivid anecdotes to bring your experiences to life. A well-told story can showcase your growth, highlight your character, and illustrate how you've overcome challenges. Intellectual vitality often emerges in these narratives, revealing how your curiosity and proactive approach to learning have driven you to explore and innovate.

Reflect And Reveal Insights

It's not just about what you've done—it's about what you've learned along the way. When you are writing about a specific event, you can use the STAR framework—situation, task, action, and result (your learning). Focus most of your writing space on the “R” part of this framework to dive deeply into your experiences and reflect on how they've shaped your aspirations and identity.

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The most insightful college-specific supplement essays demonstrate depth of thought, and the ability to connect past experiences with your future life in college and beyond. Reflecting on your intellectual journey signals maturity and a readiness to embrace the college experience. It shows admissions officers that you engage deeply with your studies and are eager to contribute to the academic community.

Highlight Your Contributions—But Don’t Brag

Whether it's a special talent, an unusual hobby, or a unique perspective, showcasing what you can bring to the college environment can make a significant impact. Recognize that the hard work behind the accomplishment is what colleges are interested in learning more about—not retelling about the accomplishment itself. (Honors and activities can be conveyed in another section of the application.) Walk us through the journey to your summit; don’t just take us to the peak and expect us know how you earned it.

Intellectual vitality can be demonstrated through your proactive approach to solving problems, starting new projects, or leading initiatives that reflect your passion for learning and growth. These experiences often have a place in the college-specific supplement essays. They ground the reasons why you want to study in your major and at the particular college.

Perfect Your Prose

Great writing is essential. Anyone can use AI or a thesaurus to assist with an essay, but AI cannot write your story in the way that you tell it. Admissions officers don’t give out extra credit for choosing the longest words with the most amount of syllables.

The best essays have clear, coherent language and are free of errors. The story is clearly and specifically told. After drafting, take the time to revise and polish your writing. Seek feedback from teachers, mentors, or trusted friends, but ensure the final piece is unmistakably yours. A well-crafted essay showcases your diligence and attention to detail—qualities that admissions officers highly value. Intellectual vitality is also reflected in your writing process, showing your commitment to excellence and your enthusiasm for presenting your best self.

Crafting a standout college essay is about presenting your true self in an engaging, reflective, and polished manner while showcasing your intellectual vitality. Happy writing.

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I Know We Should Work on College Essays This Summer But. . .

Written by Megan Dorsey on May 30, 2024 . Posted in College Admission .

Tens of thousands of rising seniors will spend this summer dreading the college admission essay.

I get it! Essays are hard to write. Add to that the weight an essay can play in the admissions process and no wonder students develop writer’s block.

Every year I have a student or two who gleefully tell me they don’t have to worry—they are only applying to schools where the essays are optional. Then I share the bad news:  college admissions essays are almost never truly optional.

Why Do Colleges Ask for Essays?

What students often fail to realize is that  college essays are designed to help applicants gain admission . The essay is an opportunity for each student to share his or her story—background, strengths, interests, talents, etc.

Colleges understand that students are more than the sum of their test scores and high school grades. Essays are a manageable way for colleges to get to know students better.

In an ideal world every student could gather his or her strongest supporters (teachers, mentors, religious leaders, parents, etc.) and sit down in the admissions office for an hour long conversation on why this student would be an ideal addition to the campus. Everyone could share stories and explain perceived strengths and shortcomings. Colleges would get to know each applicant and the environment in which he or she has grown up. But this approach is not practical. Instead of bringing their own cheering section to the admissions office, students get to send essays.

College essays should be arguing each applicant’s case for admission.  Instead of a burden, essays are an opportunity!

Who Needs a Quality Essay for Admission?

A number of students NEED quality essays in order to earn admission at the schools on their lists.

Here are the most common situations in which essays are essential:

• The high flier applying to competitive schools or programs.
• The reach student trying to gain admission beyond what grades / scores alone might secure.
• The OK for admission student who is almost certain to get in, but will want the essay considered for a particular program, major, or scholarships.

Can’t They Just Use What They Wrote for English?

There are some students who can get into the schools and programs of their choice, even without a great essay. Here are a couple examples:

Lauren– #8 out of a class of 547 with an SAT score of 1520. She wants to apply to the University of Houston to study psychology. Lauren is not interested in the Honors College or other scholarships. (Not sure why because she looks like a great candidate for honors and scholarships!)

Phillip – no rank from his private school (mostly Bs & Cs) with an ACT score of 22. Phillip wants to spend a year or two at his local community college working on core requirements before he transfers to a four-year university.

These students can use the essays they wrote in English class. In both examples, the student will be fine and the results for admission will be the same whether they submit a weak or strong essay. 

However, most students are not in similar situations. If your essay could be the difference between a “yes” or “no” are you confident in your essay written for English class?

Admissions essays are unique. They are not like most high school English essays . Most high school English teachers can correct mechanics, but don’t have significant experience in coaching students to develop the most significant content. 

My son will be applying for college this fall. He is a good writer and had an AMAZING English teacher this year. He will still be doing revisions with me this summer. 

Students Whose Essays Made the Difference

Over the years I’ve seen hundreds of situations where I know essays were the tipping point for a student.  Well written essays with a clear point of view and personalized message can be the difference between admission and rejection.

Here is a overview of some of my recent clients who have cause to celebrate because their application essays worked! (Names and some details changed to protect identities.)

• John—average student (top of the 3rd quarter in his high school class); struggled with learning differences and ADHD which made the SAT and ACT difficult; ACT composite 19. John’s parents worried he would have to start at a community college due to his grades and scores. Happy and successful student at Texas Tech!!!
• Divya – great student (ranked in the top 2% of her large public high school); perfect 36 on the ACT; great extracurriculars including Girl Scout Gold Award, 4 years of orchestra, and significant community service. Divya was interested in a lot of the highly competitive schools—places where fewer than 15% of applicants were admitted and perfect score valedictorians are regularly rejected. Divya had numerous offers of admission including Harvey Mudd, Rice, and NYU Honors.
• Jason – good student (As and Bs from a non-ranking private high school); 28 on the ACT. Jason had a passion for broadcasting and a lengthy resume that reflected his interest. He wanted to attend one of the premier schools with an elite communications program, but his grades and test scores fell just below their average and the competition for admission to the school was fierce. Jason’s essays brought his accomplishments and passion to life and he got in. (You can see him on TV this summer!)
• Sherri – good student (As and Bs from a non-ranking private high school); strong test taker with a 1550 on the SAT. Sherri was not in the top 10% of her class, but was interested in engineering at the University of Texas. Again, strong essays helped make the difference and she was admitted directly into her top choice major in the UT School of Engineering.

Essays can make or break applications. I’ve seen applicants with better rank and scores get rejected while my clients with strong applications essays got in.

I know admission essays are hard to write! (I tell students I would rather write a 50 page research paper than 2 pages about myself. In high school I was taught how to write research papers and I’m certain I could write those 50 pages in less time and with less stress.) But the power of a quality essay makes the effort worth it.

Unless you fall into the very narrow group of students who don’t need essays, you will need to submit a college admission essay, even if the university lists it as optional.

Start your college essays early. Quality work takes more time than you expect.

Be careful whose advice you take. You want the advice of a professional who works specifically with essays for college admission. Unfortunately that probably isn’t your English tutor, friend, or internet chat board.

Limit the help you receive. Too much help can leave you with a Frankenstein creation—uneven parts sewn on by each new “helper.”

If you want more help with college admissions essays, I’m offering a workshop. Details and registration available here:  https://bit.ly/3K4f1gK ​

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What is ChatGPT and why does it matter? Here's what you need to know

What is ChatGPT?

ChatGPT is an AI chatbot with natural language processing (NLP) that allows you to have human-like conversations to complete various tasks. The  generative AI  tool can answer questions and assist you with tasks such as composing emails, essays, code, and more.

Also :  How to use ChatGPT: What you need to know now

It's currently  open to use for free . A paid subscription version called ChatGPT Plus launched in February 2023 with access to priority access to OpenAI's latest models and updates.

Who made ChatGPT?

AI startup OpenAI launched ChatGPT on November 30, 2022. OpenAI has also developed  DALL-E 2  and DALL-E 3 , popular  AI image generators , and Whisper, an automatic speech recognition system. 

Who owns ChatGPT currently?

OpenAI owns ChatGPT. Microsoft is a major investor in OpenAI thanks to multiyear, multi-billion dollar  investments. Elon Musk was an investor when OpenAI was first founded in 2015, but has since completely severed ties with the startup and created his own AI chatbot, Grok .

How can you access ChatGPT?

On April 1, 2024, OpenAI stopped requiring you to log in to use ChatGPT. Now, you can access ChatGPT simply by visiting  chat.openai.com . You can also access ChatGPT  via an app on your iPhone  or  Android  device.

Once you visit the site, you can start chatting away with ChatGPT. A great way to get started is by asking a question, similar to what you would do with Google. You can ask as many questions as you'd like.

Also: ChatGPT no longer requires a login, but you might want one anyway. Here's why

There are still some perks to creating an OpenAI account, such saving and reviewing your chat history and accessing custom instructions. Creating an OpenAI account is entirely free and easy. You can even log in with your Google account.

For step-by-step instructions, check out ZDNET's guide on  how to start using ChatGPT . 

Is there a ChatGPT app?

Yes, an official ChatGPT app is available for both iPhone and Android users. 

Also: ChatGPT dropped a free app for iPhones. Does it live up to the hype?

Make sure to download OpenAI's app, as there are a plethora of copycat fake apps listed on Apple's App Store and the Google Play Store that are not affiliated with the startup.

Is ChatGPT available for free?

ChatGPT is free to use, regardless of what you use it for, including writing, coding, and much more. 

There is a subscription option , ChatGPT Plus, that users can take advantage of that costs $20/month. The paid subscription model guarantees users extra perks, such as priority access to GPT-4o and the latest upgrades. 

Also: ChatGPT vs ChatGPT Plus: Is it worth the subscription fee?

Although the subscription price may seem steep, it is the same amount as Microsoft Copilot Pro and Google One AI, Microsoft's and Google's premium AI offerings. 

The free version is still a solid option as it can access the same model and most of the same perks. One major exception: only subscribers get guaranteed access to GPT-4o when the model is at capacity. 

I tried using ChatGPT and it says it's at capacity. What does that mean?

The ChatGPT website operates using servers. When too many people hop onto these servers, they may overload and can't process your request. If this happens to you, you can visit the site later when fewer people are trying to access the tool. You can also keep the tab open and refresh it periodically. 

Also: The best AI chatbots

If you want to skip the wait and have reliable access, you can subscribe to  ChatGPT Plus  for general access during peak times, faster response times, and priority access to new features and improvements, including priority access to GPT-4o.

You can also try using Bing's AI chatbot, Copilot . This chatbot is free to use, runs on GPT-4, has no wait times, and can access the internet for more accurate information.

What is ChatGPT used for?

ChatGPT has many functions in addition to answering simple questions. ChatGPT can compose essays , have philosophical conversations, do math, and even code for you . 

The tasks ChatGPT can help with also don't have to be so ambitious. For example, my favorite use of ChatGPT is for help creating basic lists for chores, such as packing and grocery shopping, and to-do lists that make my daily life more productive. The possibilities are endless. 

ZDNET has published many ChatGPT how-to guides. Below are some of the most popular ones. 

Use ChatGPT to: 

• Write an essay
• Create an app
• Build your resume
• Write Excel formulas
• Summarize content
• Write a cover letter
• Start an Etsy business
• Create charts and tables
• Write Adruino drivers

Can ChatGPT generate images?

Yes, ChatGPT can generate images, but only for ChatGPT Plus subscribers. Since OpenAI discontinued DALL-E 2 in February 2024, the only way to access its most advanced AI image generator, DALL-E 3, through OpenAI's offerings is via its chatbot and ChatGPT Plus subscription.

Also: DALL-E adds new ways to edit and create AI-generated images. Learn how to use it

Microsoft's Copilot offers image generation, which is also powered by DALL-E 3, in its chatbot for free. This is a great alternative if you don't want to shell out the money for ChatGPT Plus.

How does ChatGPT work?

ChatGPT runs on a large language model (LLM) architecture created by OpenAI called the  Generative Pre-trained Transformer  (GPT). Since its launch, the free version of ChatGPT ran on a fine-tuned model in the GPT-3.5 series until May 2024, when the startup upgraded the model to GPT-4o. 

Also:   Here's a deep dive into how ChatGPT works  

With a subscription to ChatGPT Plus , you can access GPT-3.5, GPT-4, or  GPT-4o . Plus, users also have the added perk of priority access to GPT-4o, even when it is at capacity, while free users get booted down to GPT-3.5. 

Generative AI models of this type are trained on vast amounts of information from the internet, including websites, books, news articles, and more.

What does ChatGPT stand for?

As mentioned above, the last three letters in ChatGPT's namesake stand for Generative Pre-trained Transformer (GPT), a family of large language models created by OpenAI that uses deep learning to generate human-like, conversational text. 

Also: What does GPT stand for? Understanding GPT 3.5, GPT 4, GPT-4 Turbo, and more

The "Chat" part of the name is simply a callout to its chatting capabilities. 

Is ChatGPT better than a search engine?

ChatGPT is a language model created to converse with the end user. A search engine indexes web pages on the internet to help users find information. One is not better than the other, as each suit different purposes. 

When searching for as much up-to-date, accurate information as you can access, your best bet is a search engine. It will provide you with pages upon pages of sources you can peruse. 

Also: The best AI search engines of 2024: Google, Perplexity, and more

As of May, the free version of ChatGPT can get responses from both the GPT-4o model and the web. It will only pull its answer from, and ultimately list, a handful of sources, as opposed to showing nearly endless search results.

For example, I used GPT-4o to answer, "What is the weather today in San Francisco?" The response told me it searched four sites and provided links to them. 

If you are looking for a platform that can explain complex topics in an easy-to-understand manner, then ChatGPT might be what you want. If you want the best of both worlds, there are plenty of AI search engines on the market that combine both.

What are ChatGPT's limitations?

Despite its impressive capabilities, ChatGPT still has limitations. Users sometimes need to reword questions multiple times for ChatGPT to understand their intent. A bigger limitation is a lack of quality in responses, which can sometimes be plausible-sounding but are verbose or make no practical sense. 

Instead of asking for clarification on ambiguous questions, the model guesses what your question means, which can lead to poor responses. Generative AI models are also subject to hallucinations, which can result in inaccurate responses.

Does ChatGPT give wrong answers?

As mentioned above, ChatGPT, like all language models, has  limitations  and can give nonsensical answers and incorrect information, so it's important to double-check the data it gives you.

Also: 8 ways to reduce ChatGPT hallucinations

OpenAI recommends that you provide feedback on what ChatGPT generates by using the thumbs-up and thumbs-down buttons to improve its underlying model. You can even join the startup's Bug Bounty program , which offers up to $20,000 for reporting security bugs and safety issues.

Can ChatGPT refuse to answer my prompts?

AI systems like ChatGPT can and do reject  inappropriate requests . The AI assistant can identify inappropriate submissions to prevent the generation of unsafe content.

Also:  6 things ChatGPT can't do (and another 20 it refuses to do)

These submissions include questions that violate someone's rights, are offensive, are discriminatory, or involve illegal activities. The ChatGPT model can also challenge incorrect premises, answer follow-up questions, and even admit mistakes when you point them out.

These guardrails are important. AI models can generate advanced, realistic content that can be exploited by bad actors for harm, such as spreading misinformation about public figures and influencing elections .

Can I chat with ChatGPT?

Although some people use ChatGPT for elaborate functions, such as writing code or even malware , you can use ChatGPT for more mundane activities, such as having a friendly conversation. 

Also:  Do you like asking ChatGPT questions? You could get paid (a lot) for it

Some conversation starters could be as simple as, "I am hungry, what food should I get?" or as elaborate as, "What do you think happens in the afterlife?" Either way, ChatGPT is sure to have an answer for you. 

Is ChatGPT safe?

People are expressing concerns about AI chatbots replacing or atrophying human intelligence. For example, a chatbot can write an article on any topic efficiently (though not necessarily accurately) within seconds, potentially eliminating the need for human writers.

Chatbots can also write an entire essay within seconds, making it easier for students to cheat or avoid learning how to write properly. This even led  some school districts to block access  when ChatGPT initially launched. 

Also:  Generative AI can be the academic assistant an underserved student needs

Now, not only have many of those schools decided to unblock the technology, but some higher education institutions have been  catering their academic offerings  to AI-related coursework. 

Another concern with AI chatbots is the possible spread of misinformation. ChatGPT itself says: "My responses are not intended to be taken as fact, and I always encourage people to verify any information they receive from me or any other source." OpenAI also notes that ChatGPT sometimes writes "plausible-sounding but incorrect or nonsensical answers."

Also:  Microsoft and OpenAI detect and disrupt nation-state cyber threats that use AI, report shows

Lastly, there are ethical concerns regarding the information ChatGPT was trained on, since the startup scraped the internet to train the chatbot. 

It also automatically uses people's interactions with the free version of the chatbot to further train its models, raising privacy concerns. OpenAI lets you turn off training in ChatGPT's settings.

Does ChatGPT plagiarize?

Yes, sort of. OpenAI scraped the internet to train ChatGPT. Therefore, the technology's knowledge is influenced by other people's work. Since there is no guarantee that when OpenAI outputs its answers it is entirely original, the chatbot may regurgitate someone else's work in your answer, which is considered plagiarism. 

Is there a ChatGPT detector?

Concerns about students using AI to cheat mean the need for a ChatGPT text detector is becoming more evident. 

In January 2023, OpenAI released a free tool to target this problem. Unfortunately, OpenAI's "classifier" tool could only correctly identify 26% of AI-written text with a "likely AI-written" designation. Furthermore, it provided false positives 9% of the time, incorrectly identifying human-written work as AI-produced. 

The tool performed so poorly  that, six months after being released, OpenAI it shut down "due to its low rate of accuracy." Despite the tool's failure, the startup claims to be researching more effective techniques for AI text identification.

Also: OpenAI unveils text-to-video model and the results are astonishing

Other AI detectors exist on the market, including GPT-2 Output Detector ,  Writer AI Content Detector , and Content at Scale's AI Content Detection  tool. ZDNET put these tools to the test, and the results were underwhelming: all three were found to be unreliable sources for spotting AI, repeatedly giving false negatives. Here are  ZDNET's full test results .

What are the common signs something was written by ChatGPT?

Although tools aren't sufficient for detecting ChatGPT-generated writing, a  study  shows that humans could detect AI-written text by looking for politeness. The study's results indicate that  ChatGPT's writing style is extremely polite . And unlike humans, it cannot produce responses that include metaphors, irony, or sarcasm.

Will my conversations with ChatGPT be used for training?

One of the major risks when using generative AI models is that they become more intelligent by being trained on user inputs. Therefore, when familiarizing yourself with how to use ChatGPT, you might wonder if your specific conversations will be used for training and, if so, who can view your chats.

Also:  This ChatGPT update fixed one of my biggest productivity issues with the AI chatbot

OpenAI will use your conversations with the free chatbot to automatically training data to refine its models. You can opt out of the startup using your data for model training by clicking on the question mark in the bottom left-hand corner, Settings, and turning off "Improve the model for everyone."

What is GPT-4?

GPT-4 is OpenAI's language model that is much more advanced than its predecessor, GPT-3.5. Users can access GPT-4 by subscribing to ChatGPT Plus for $20 per month or using Microsoft's Copilot.

Also: What does GPT stand for? Understanding GPT-3.5, GPT-4, and more

GPT-4 has advanced intellectual capabilities, meaning it outperforms GPT-3.5 in a series of simulated benchmark exams. The newer model also supposedly produces fewer hallucinations. 

What is GPT-4o?

GPT-4o is OpenAI's latest, fastest, and most advanced flagship model. As the name implies, it has the same intelligence as GPT-4. However, the "o" in the title stands for "omni," referring to its multimodal capabilities, which allow it to understand text, audio, image, and video inputs and output text, audio, and image outputs. 

Also:  6 ways OpenAI just supercharged ChatGPT for free users

The model is 50% cheaper in the API than GPT-4 Turbo while still matching its English and coding capabilities and outperforming it in non-English languages, vision, and audio understanding -- a big win for developers.

Are there alternatives to ChatGPT worth considering?

Although ChatGPT gets the most buzz, other options are just as good -- and might even be better suited to your needs. ZDNET has created a list of the best chatbots, which have all been tested by us and show which tool is best for your requirements. 

Also: 4 things Claude AI can do that ChatGPT can't

Despite ChatGPT's extensive abilities, there are major downsides to the AI chatbot. If you want to try the technology, there are plenty of other options: Copilot , Claude , Perplexity ,  Jasper , and more.  

Is ChatGPT smart enough to pass benchmark exams?

Yes, ChatGPT is capable of passing a series of benchmark exams. A professor at Wharton, the University of Pennsylvania's business school, used ChatGPT to take an MBA exam and the results were quite impressive. 

ChatGPT not only passed the exam, but the tool scored between a B- and a B. The professor, Christian Terwiesch, was impressed at its basic operations management, process analysis questions, and explanations.

OpenAI also tested the chatbot's ability to pass benchmark exams. Although ChatGPT could pass many of these benchmark exams, its scores were usually in the lower percentile. However, with GPT-4, ChatGPT can score much higher.

For example, ChatGPT using GPT-3.5 scored in the lower 10th percentile of a simulated Bar Exam, while GPT-4 scored in the top 10th percentile. You can see more examples from OpenAI in the chart below.

Can ChatGPT be used for job application assistance?

Yes, ChatGPT is a great resource to help with job applications. Undertaking a job search can be tedious and difficult, and ChatGPT can help you lighten the load. ChatGPT can build your resume  and write a cover letter .

Also :  How to use ChatGPT to write an essay

If your application has any written supplements, you can use ChatGPT to help you write those essays or personal statements . 

What are the most common ChatGPT plugins, and how do I use them?

Plugins allowed ChatGPT to connect to third-party applications, including access to real-time information on the web. The plugins expanded ChatGPT's abilities , allowing it to assist with many more activities, such as planning a trip or finding a place to eat. 

Also:  My two favorite ChatGPT Plus features and the remarkable things I can do with them

On March 19, 2024, however, OpenAI stopped allowing users to install new plugins or start new conversations with existing ones. Instead, OpenAI replaced plugins with GPTs , which are easier for developers to build. 

Users can find 3 million ChatGPT chatbots, also known as GPTs, on the GPT store. Unfortunately, there is also a lot of spam in the GPT store.

What is Microsoft's involvement with ChatGPT?

Microsoft was an early investor in OpenAI, the AI startup behind ChatGPT, long before ChatGPT was released to the public. Microsoft's first involvement with OpenAI was in 2019, when the company invested $1 billion, and then another $2 billion in the years after. In January 2023, Microsoft extended its partnership with OpenAI through a multiyear, multi-billion dollar investment .

Also: ChatGPT vs. Copilot: Which AI chatbot is better for you?

 Neither company disclosed the investment value, but unnamed sources told Bloomberg that it could total $10 billion over multiple years. In return, OpenAI's exclusive cloud-computing provider is Microsoft Azure, powering all OpenAI workloads across research, products, and API services.

Microsoft has also used its OpenAI partnership to revamp its Bing search engine and improve its browser. 

On February 7, 2023, Microsoft unveiled a new Bing tool , now known as Copilot, that runs on OpenAI's GPT-4, customized specifically for search.

What does Copilot (formerly Bing Chat) have to do with ChatGPT?

In February 2023,  Microsoft unveiled  a new version of Bing -- and its standout feature was its integration with ChatGPT. When it was announced, Microsoft shared that Bing Chat, now Copilot, was powered by a next-generation version of OpenAI's large language model, making it "more powerful than ChatGPT." Five weeks after the launch, Microsoft revealed that Copilot had been running on GPT-4 before the model had even launched. 

How does Copilot compare to ChatGPT?

Copilot uses OpenAI's GPT-4, which means that since its launch, it has been more efficient and capable than the standard, free version of ChatGPT. At the time, Copilot boasted several other features over ChatGPT, such as access to the internet, knowledge of current information, and footnotes.

In May 2024, however, OpenAI supercharged the free version of its chatbot with GPT-4o. The upgrade gave users GPT-4 level intelligence, the ability to get responses from the web via ChatGPT Browse with Bing, analyze data, chat about photos and documents, use GPTs, access the GPT Store, and Voice Mode. Therefore, after the upgrade, ChatGPT reclaimed its crown as the best AI chatbot. 

What is Gemini and how does it relate to ChatGPT?

Gemini is Google's AI chat service, a rival to ChatGPT. On February 6, 2023, Google introduced its experimental AI chat service, which was then called Google Bard. Over a month after the announcement, Google began rolling out  access to Bard first via a waitlist . Now, it is available to the general public. 

Artificial Intelligence

Chatgpt vs. copilot: which ai chatbot is better for you, what does gpt stand for understanding gpt-3.5, gpt-4, gpt-4o, and more, what is copilot (formerly bing chat) here's everything you need to know.

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The Donald Trump I Saw on The Apprentice

For 20 years, i couldn’t say what i watched the former president do on the set of the show that changed everything. now i can..

On Jan. 8, 2004, just more than 20 years ago, the first episode of The Apprentice aired. It was called “Meet the Billionaire,” and 18 million people watched. The episodes that followed climbed to roughly 20 million each week. A staggering 28 million viewers tuned in to watch the first season finale. The series won an Emmy nomination for Outstanding Reality-Competition Program, and the Television Critics Association called it one of the best TV shows of the year, alongside The Sopranos and Arrested Development . The series—alongside its bawdy sibling, The Celebrity Apprentice —appeared on NBC in coveted prime-time slots for more than a decade.

The Apprentice was an instant success in another way too. It elevated Donald J. Trump from sleazy New York tabloid hustler to respectable household name. In the show, he appeared to demonstrate impeccable business instincts and unparalleled wealth, even though his businesses had barely survived multiple bankruptcies and faced yet another when he was cast. By carefully misleading viewers about Trump—his wealth, his stature, his character, and his intent—the competition reality show set about an American fraud that would balloon beyond its creators’ wildest imaginations.

I should know. I was one of four producers involved in the first two seasons. During that time, I signed an expansive nondisclosure agreement that promised a fine of $5 million and even jail time if I were to ever divulge what actually happened. It expired this year.

No one involved in The Apprentice —from the production company or the network, to the cast and crew—was involved in a con with malicious intent. It was a TV show , and it was made for entertainment . I still believe that. But we played fast and loose with the facts, particularly regarding Trump, and if you were one of the 28 million who tuned in, chances are you were conned.

As Trump answers for another of his alleged deception schemes in New York and gears up to try to persuade Americans to elect him again, in part thanks to the myth we created, I can finally tell you what making Trump into what he is today looked like from my side. Most days were revealing. Some still haunt me, two decades later.

Nearly everything I ever learned about deception I learned from my friend Apollo Robbins. He’s been called a professional pickpocket, but he’s actually a “perceptions expert.” Apollo has spent his life studying the psychology of how we distort other people’s perceptions of reality and has done so by picking pockets onstage for the entertainment of others. He is a master of deception, a skill that made him, back in the day, the so-called best-kept secret in Las Vegas. After “fanning” his marks with casual, unobtrusive touch designed to make them feel safe or at ease, Apollo determines where the items reside—the wallet inside a breast pocket, the Rolex fastened to a wrist—and he removes these items without detection. He’ll even tell you what he intends to steal before he does it. He does this not to hurt people or bewilder them with a puzzle but to challenge their maps of reality. The results are marvelous. A lot of magic is designed to appeal to people visually, but what he’s trying to affect is your mind, your moods, your perceptions.

As a producer working in unscripted, or “reality,” television, I have the same goal. Like Apollo, I want to entertain, make people joyful, maybe even challenge their ways of thinking. But because I often lack the cinematic power of a movie, with its visual pyrotechnics or rehearsed dialogue, I rely on shaping the perceptions of viewers, manipulating their maps of reality toward something I want them to think or feel.

The presumption is that reality TV is scripted. What actually happens is the illusion of reality by staging situations against an authentic backdrop. The more authentic it is to, say, have a 40-foot wave bearing down on a crab boat in the Bering Sea for Deadliest Catch , the more we can trick you into thinking a malevolent Russian trawler is out there messing with the crabber’s bait. There is a trick to it, and when it works, you feel as if you’re watching a scripted show. Although very few programs are out-and-out fake, there is deception at play in every single reality program. The producers and editors are ostensibly con artists, distracting you with grand notions while we steal from you your precious time.

But the real con that drove The Apprentice is far older than television. The “pig in the poke” comes from an idiom dating to 1555: “I’ll never buy a pig in a poke / There’s many a foul pig in a fair cloak.” It refers to the time-honored scam of selling a suckling pig at market but handing over a bag (the poke) to the purchaser, who never looks inside it. Eventually, he discovers he’s purchased something quite different.

Our show became a 21 st -century version. It’s a long con played out over a decade of watching Trump dominate prime time by shouting orders, appearing to lead, and confidently firing some of the most capable people on television, all before awarding one eligible person a job. Audiences responded to Trump’s arrogance, his perceived abilities and prescience, but mostly his confidence . The centerpiece to any confidence game is precisely that— confidence .

As I walk into my interview for The Apprentice , I inadvertently learn how important it is for every one of us involved to demonstrate confidence above all else.

I sit down with Jay Bienstock, the showrunner, who has one last producer position to fill and needs somebody capable and hardworking. His office is sparse, and the desk is strategically placed directly across from the couch, with a noticeable angle downward from his desk to whomever is seated across from him. (I’m recalling all of the quoted conversations here to the best of my ability; they are not verbatim.)

He is smiling and even laughing throughout the interview, but from the steep angle at which he gazes down on me, there is no mistaking who is in charge. He seems to like what he hears and offers to follow up with my agent. “But I have to check your references before I can hire you,” he says. “You’d be crazy not to,” I reply. He laughs, claps his hands together, and grins. “ THAT’S what I’m talking about,” he says. “That’s the confidence this show needs!”

I sit there, several inches below eyeline, and ponder what just happened. What, I wonder, is so “confident” about suggesting he’d be crazy to not check my references? Then it dawns on me. He thinks I meant “You’d be crazy not to hire me.” The signal to noise begins.

Listen to Bill Pruitt discuss this story on What Next , Slate’s daily news podcast:

Before I leave, I have to ask: Why Trump? Bienstock discovers that we both lived in New York for a time. Knowing what we know about Trump, selling the idea that intelligent people would compete to land a job working for him will be a challenge.

“The idea is to have a new and different billionaire every season—just like there’s a new and different island on Survivor . We reached out to Spielberg, Katzenberg, Geffen, among others,” he says. “Trump is the only one who agreed to sign on.” (Bienstock didn’t respond to a request for comment.)

“We’ll make it work,” Bienstock says confidently. I rise, shake his hand, and leave, and head over to Dutton’s bookstore to pick up a used copy of Trump’s The Art of the Deal . It is filled with takeaways about branding and strategizing but conveniently omits Trump bluffing his way through meetings with contractors, stiffing them when it is convenient to do so, and betraying his most trusted colleagues to get what he wants. (The book’s ghostwriter, Tony Schwartz, has since tried to get the bestseller recategorized in the Library of Congress as a work of fiction.)

Another show of confidence is the budget the series commands. It’s not as expensive as a scripted series, but for a reality show, the price is high. Never have I worked on a series with this level of funding, but the cost is justified. This needs to feel real.

New York City is the perfect—though expensive—backdrop. Trump’s actual offices are, however, less than telegenic. They are cramped, and a lot of the wood furniture is chipped or peeling. None of it is suitable to appear on camera. We need what grifters call the Big Store: a fake but authentic-looking establishment in which the con goes down. Trump Tower, at the time, is mostly condos and some offices situated in the high-rise. The mezzanine comprises vacant and overpriced retail space, all of it unfinished. Trump offers the space to the production—at a premium, naturally—and it is inside this location that we create our own “reception area” with doors leading to a fake, dimly lit, and appropriately ominous-feeling “boardroom.”

Next door, there’s the “suite” where the contestants will live, which is made to look like a trendy loft-style apartment they all share. The lodgings are made up of partitions surrounding tiny, hard bunks upon which the candidates sleep; the illusion comes from elegantly appointed common areas, where most of the interplay will go down.

During a tour of the set, I have my first encounter with Trump. I leave the suite and enter the gear room, the only vacant retail space that will remain unfinished. It is filled with equipment and crew members milling about. In walks a trio of men. In the middle is Trump, in a navy blue suit and scarlet tie. He’s surprisingly tall, and not just because of the hair. He is flanked by two even taller men. Bienstock makes introductions, and I watch as Trump shakes hands with everyone. I’d been told he would never do this, something about fearing unwanted germs. When it is my turn, I decide on the convivial two-hander and place my right hand into his and my left onto his wrist as we shake. His eye contact is limited but thorough. He is sizing me up. He looks like a wolf about to rip my throat out before turning away, offering me my first glimpse at the superstructure—his hairstyle—buttressed atop his head with what must be gallons of Aqua Net.

I watch as Trump saunters around the room, snatches up a fistful of M&Ms from the craft service table set aside for the crew, and shoves them into his mouth. Then he is gone, ushered away toward some important meeting he must attend, as if to say, to one and all present, This is unimportant .

Eventually, it’s time to roll cameras. When Trump is called to perform, we are filming the first scene of the first episode on the floor of the New York Stock Exchange, and he is about to deliver the first task. Filming inside this beacon of capitalism and wealth gives the series the legitimacy it needs. A con artist would call staging the scam inside a legitimate institution “playing a man against the wall.”

From the balcony overlooking the famed trading room floor, Trump will set up the entire premise of the show on camera and engage in a little banter with the other participants. This includes introducing his advisers, George Ross, an older, grouchy attorney devoted to Trump’s legal affairs, and Carolyn Kepcher, a perpetual skeptic who runs his hospitality units and one of his golf clubs. (They might be called “the shills,” others in on the con who will act as Trump’s eyes and ears.)

The contestants are there, lined up and zeroed in on by camera operators getting reaction shots to whatever it is Trump says. Although they mostly just stand and wait, they patiently go along with the proceedings. They are not in on the con. They act as “the little blind mice,” who, in fraudster terms, convey a sense of authenticity by reacting to the goings-on, like lab rats caught in a maze.

Nothing is scripted—except for what Trump needs to say. Cue cards are present, but mostly it is Bienstock running up, coaching Trump, tossing out suggestions from the script he has written for the man. The feeling is that while doing a fair job of repeating the necessary words verbatim, Trump also appears to be inadvertently shouting at the contestants. His hands shuttle back and forth as if holding an invisible accordion, a gesture now famous in memes .

Each episode is filmed over three days. For the first episode, the two teams of contestants, divided by gender, take to the streets to carry out the initial task of trying to sell lemonade for the most money. The women pulverize the men.

Having won, the women are invited upstairs for a direct look at Trump’s very own apartment in Trump Tower, a reward designed specifically to introduce viewers to the gaudy but elevated world of Donald Trump at home. The men, who lost, go back to the loft to await their fate at the hands of Trump. He will be sending one of them home.

Inside the now-empty boardroom set, a meeting with the producers is called for the first briefing of Trump before the anticipated firing. With Trump are his cronies, Ross and Kepcher. Trump is “too busy,” so they have each observed both teams in the field and make an assessment of who prevailed and who fell behind.

Now, this is important. The Apprentice is a game show regulated by the Federal Communications Commission. In the 1950s, scandals arose when producers of quiz shows fed answers to likable, ratings-generating contestants while withholding those answers from unlikable but truly knowledgeable players. Any of us involved in The Apprentice swinging the outcome of prize money by telling Trump whom to fire is forbidden.

Considering this, Bienstock wisely chooses to record these off-camera briefings in case the FCC ever rolls up on us. Rather than blurt out who they think should get canned, the two producers of that week’s episode—each following one team—are coached to equitably share with Trump the virtues and deficiencies of each member of the losing team. This renders a balanced depiction of how and why they lost. There are obvious choices of whom to fire, but we want it to be something of a horse race, to sustain the drama and keep people watching.

Satisfied he has what he needs, Trump dismisses the prefiring discussion with the wave of a hand, claiming he has places to be, let’s get on with it, etc. We proceed to set up for what will be our first boardroom.

The producers retreat to the adjacent control room to watch the event unfold. Per the show’s format, the losing team is summoned in anticipation of one of its members being sent home. Leaving their luggage in the reception area, the men walk into the boardroom, where Trump is flanked by Ross and Kepcher, waiting for them solemnly. Trump just frowns from a gigantic red leather chair, his eyeline noticeably well above those sitting across from him.

The men proceed to verbally go after one another like gladiators jousting before the emperor. Trump takes the conversation into potentially dangerous terrain, asking one contestant, who is Jewish, whether he believes in “the genetic pool.” The contestant’s retort is swift and resolute: He tells Trump that he does, in fact, have the genes, “just like you got from your father, Fred Trump, and your mother, Mary Trump.” It pours out of him. It is dramatic. It is good reality TV.

The project manager must then choose two of the men to come back to the boardroom with him while everyone else is dismissed. An off-camera prefiring consultation with Trump takes place (and is recorded), right before the three men are brought back for the eventual firing. We film Trump, Ross, and Kepcher deliberating and giving the pluses and minuses of each, remarking on how risky it was for one of the contestants to stand up for himself the way that he did. Trump turns back and forth to each, listening. His cronies stick to their stories and give added deferential treatment toward Trump, with Ross strategically reminding him, “You’ve been taking risks your entire life.”

Trump summons the three men back into the boardroom for final judging. Trump grills one and says, “I will let you stay.” ( Wow! we think. A benevolent leader. ) When he turns his attention to the other man—the one he asked about genetics—it looks clear. He is doomed. So much so that the man stands when Trump tells him, “It seems unanimous.” Trump then offhandedly tells him to sit down, calling him “a wild card,” echoing Ross’ earlier observation of the boss, Trump.

After this comes an unwieldy moment when, at the behest of Bienstock, Trump fumbles through a given line. “We have an elevator,” he says to the remaining contestant, named David, “that goes up to the suite and an elevator that goes down”—he pauses to recall the exact wording—“to the street. And, David, I’m going to ask you to take the down elevator.”

The men react and awkwardly rise. It is an unsatisfactory conclusion, given all the preceding drama.

From the control room, we all watch as the three men depart the boardroom. A quick huddle takes place between the producers and the executive from NBC. We bolt from the control room out into the boardroom and confer with Trump, telling him we will need him to say something more direct to conclude the moment when David is let go.

“Well, I’d probably just fire him,” Trump says. “Why not just say that?” Bienstock asks. “Fine,” Trump says.

We return to the control room. The three men from the losing team are brought back into the boardroom, and Trump repeats his line about the elevator, then turns to David, who already knows his fate, and adds, “David, you’re fired.”

The line insertion happened in a perilously scripted way, but it is deemed satisfactory. “You’re fired” becomes the expression we will stick with. It works. Trump comes off as decisive and to the point.

Later, Trump will try to trademark “You’re fired.” He is not successful.

Trump’s appearances make up so little of our shooting schedule that whenever he shows up to film, it isn’t just the wild-card on-camera moments we both hope for and are terrified of that put everyone on edge. It is the way he, the star (and half owner) of the show, targets people on the crew with the gaze of a hungry lion.

While leering at a female camera assistant or assessing the physical attributes of a female contestant for whoever is listening, he orders a female camera operator off an elevator on which she is about to film him. “She’s too heavy,” I hear him say.

Another female camera operator, who happens to have blond hair and blue eyes, draws from Trump comparisons to his own Ivanka Trump. “There’s a beautiful woman behind that camera,” he says toward a line of 10 different operators set up in the foyer of Trump Tower one day. “That’s all I want to look at.”

Trump corners a female producer and asks her whom he should fire. She demurs, saying something about how one of the contestants blamed another for their team losing. Trump then raises his hands, cupping them to his chest: “You mean the one with the …?” He doesn’t know the contestant’s name. Trump eventually fires her.

(In response to detailed questions about this and other incidents reported in this article, Steven Cheung, a spokesman for the Trump 2024 campaign, wrote, “This is a completely fabricated and bullshit story that was already peddled in 2016.” He said that it is surfacing now because Democrats are “desperate.”)

Trump goes about knocking off every one of the contestants in the boardroom until only two remain. The finalists are Kwame Jackson, a Black broker from Goldman Sachs, and Bill Rancic, a white entrepreneur from Chicago who runs his own cigar business. Trump assigns them each a task devoted to one of his crown-jewel properties. Jackson will oversee a Jessica Simpson benefit concert at Trump Taj Mahal Casino in Atlantic City, while Rancic will oversee a celebrity golf tournament at Trump National Golf Club in Briarcliff Manor, New York.

Viewers need to believe that whatever Trump touches turns to gold. These properties that bear his name are supposed to glitter and gleam. All thanks to him.

Reality is another matter altogether. The lights in the casino’s sign are out. Hong Kong investors actually own the place—Trump merely lends his name. The carpet stinks, and the surroundings for Simpson’s concert are ramshackle at best. We shoot around all that.

Both Rancic and Jackson do a round-robin recruitment of former contestants, and Jackson makes the fateful decision to team up with the notorious Omarosa, among others, to help him carry out his final challenge.

With her tenure on the series nearly over, Omarosa launches several simultaneous attacks on her fellow teammates in support of her “brother” Kwame. For the fame-seeking beauty queen, it is a do-or-die play for some much-coveted screen time. As on previous tasks, Ross and Kepcher will observe both events.

Over at Trump National Golf Club, where I am stationed, it is sunny and bright, set against luscious fall colors. I am driven up to the golf club from Manhattan to scout. With me are the other producers, all of whom are men. We meet Trump at one of the homes he keeps for himself on the grounds of the club.

“Melania doesn’t even know about this place,” he says out loud to us, snickering, implying that the home’s function is as his personal lair for his sexual exploits, all of which are unknown to his then-fiancée Melania Knauss.

We are taken around the rest of the club’s property and told what to feature on camera and what to stay away from. The clubhouse is a particularly necessary inclusion, and it is inside these luxurious confines where I have the privilege of meeting the architect. Finding myself alone with him, I make a point of commending him for what I feel is a remarkable building. The place is genuinely spectacular. He thanks me.

“It’s bittersweet,” he tells me. “I’m very proud of this place, but …” He hesitates. “I wasn’t paid what was promised,” he says. I just listen. “Trump pays half upfront,” he says, “but he’ll stiff you for the rest once the project is completed.”

“He stiffed you?”

“If I tried to sue, the legal bills would be more than what I was owed. He knew that. He basically said Take what I’m offering ,” and I see how heavy this is for the man, all these years later. “So, we sent the invoice. He didn’t even pay that,” he says. None of this will be in the show. Not Trump’s suggested infidelities, nor his aversion toward paying those who work for him.

When the tasks are over, we are back in the boardroom, having our conference with Trump about how the two finalists compare—a conversation that I know to be recorded. We huddle around him and set up the last moments of the candidates, Jackson and Rancic.

Trump will make his decision live on camera months later, so what we are about to film is the setup to that reveal. The race between Jackson and Rancic should seem close, and that’s how we’ll edit the footage. Since we don’t know who’ll be chosen, it must appear close, even if it’s not.

We lay out the virtues and deficiencies of each finalist to Trump in a fair and balanced way, but sensing the moment at hand, Kepcher sort of comes out of herself. She expresses how she observed Jackson at the casino overcoming more obstacles than Rancic, particularly with the way he managed the troublesome Omarosa. Jackson, Kepcher maintains, handled the calamity with grace.

“I think Kwame would be a great addition to the organization,” Kepcher says to Trump, who winces while his head bobs around in reaction to what he is hearing and clearly resisting.

“Why didn’t he just fire her?” Trump asks, referring to Omarosa. It’s a reasonable question. Given that this the first time we’ve ever been in this situation, none of this is something we expected.

“That’s not his job,” Bienstock says to Trump. “That’s yours.” Trump’s head continues to bob.

“I don’t think he knew he had the ability to do that,” Kepcher says. Trump winces again.

“Yeah,” he says to no one in particular, “but, I mean, would America buy a n— winning?”

Kepcher’s pale skin goes bright red. I turn my gaze toward Trump. He continues to wince. He is serious, and he is adamant about not hiring Jackson.

Bienstock does a half cough, half laugh, and swiftly changes the topic or throws to Ross for his assessment. What happens next I don’t entirely recall. I am still processing what I have just heard. We all are. Only Bienstock knows well enough to keep the train moving. None of us thinks to walk out the door and never return. I still wish I had. (Bienstock and Kepcher didn’t respond to requests for comment.)

Afterward, we film the final meeting in the boardroom, where Jackson and Rancic are scrutinized by Trump, who, we already know, favors Rancic. Then we wrap production, pack up, and head home. There is no discussion about what Trump said in the boardroom, about how the damning evidence was caught on tape. Nothing happens.

We go home and face the next phase of our assignment, the editing. In stitching the footage together, the swindle we are now involved in ascends to new levels.

Editing in a reality TV show is what script writing is to a narrative series. A lot of effort goes into the storytelling because, basically, in every single unscripted series—whether it’s a daytime talk show, an adventure documentary, or a shiny floor dance-off—there are three versions: There’s what happens, there’s what gets filmed, and there’s what gets cut down into 43 minutes squeezed between commercial breaks. Especially for a competition series, it’s important that the third version represent the first as much as possible. A defeated contestant could show up in the press and cry foul if they’re misrepresented. Best to let people fail of their own accord. That said, we look after our prized possessions in how we edit the series, and some people fare better than others.

We attend to our thesis that only the best and brightest deserve a job working for Donald Trump. Luckily, the winner, Bill Rancic, and his rival, Kwame Jackson, come off as capable and confident throughout the season. If for some reason they had not, we would have conveniently left their shortcomings on the cutting room floor. In actuality, both men did deserve to win.

Without a doubt, the hardest decisions we faced in postproduction were how to edit together sequences involving Trump. We needed him to sound sharp, dignified, and clear on what he was looking for and not as if he was yelling at people. You see him today: When he reads from a teleprompter, he comes off as loud and stoic. Go to one of his rallies and he’s the off-the-cuff rambler rousing his followers into a frenzy. While filming, he struggled to convey even the most basic items. But as he became more comfortable with filming, Trump made raucous comments he found funny or amusing—some of them misogynistic as well as racist. We cut those comments. Go to one of his rallies today and you can hear many of them.

If you listen carefully, especially to that first episode, you will notice clearly altered dialogue from Trump in both the task delivery and the boardroom. Trump was overwhelmed with remembering the contestants’ names, the way they would ride the elevator back upstairs or down to the street, the mechanics of what he needed to convey. Bienstock instigated additional dialogue recording that came late in the edit phase. We set Trump up in the soundproof boardroom set and fed him lines he would read into a microphone with Bienstock on the phone, directing from L.A. And suddenly Trump knows the names of every one of the contestants and says them while the camera cuts to each of their faces. Wow , you think, how does he remember everyone’s name? While on location, he could barely put a sentence together regarding how a task would work. Listen now, and he speaks directly to what needs to happen while the camera conveniently cuts away to the contestants, who are listening and nodding. He sounds articulate and concise through some editing sleight of hand.

Then comes the note from NBC about the fact that after Trump delivers the task assignment to the contestants, he disappears from the episode after the first act and doesn’t show up again until the next-to-last. That’s too long for the (high-priced) star of the show to be absent.

There is a convenient solution. At the top of the second act, right after the task has been assigned but right before the teams embark on their assignment, we insert a sequence with Trump, seated inside his gilded apartment, dispensing a carefully crafted bit of wisdom. He speaks to whatever the theme of each episode is—why someone gets fired or what would lead to a win. The net effect is not only that Trump appears once more in each episode but that he also now seems prophetic in how he just knows the way things will go right or wrong with each individual task. He comes off as all-seeing and all-knowing. We are led to believe that Donald Trump is a natural-born leader.

Through the editorial nudge we provide him, Trump prevails. So much so that NBC asks for more time in the boardroom to appear at the end of all the remaining episodes. (NBC declined to comment for this article.)

When it comes to the long con, the cherry on top is the prologue to the premiere. It’s a five-minute-long soliloquy delivered by Trump at the beginning of the first episode, the one titled “Meet the Billionaire.” Over a rousing score, it features Trump pulling out all the stops, calling New York “ my city” and confessing to crawling out from under “billions of dollars in debt.” There’s Trump in the back of limousines. Trump arriving before throngs of cheering crowds outside Trump Tower. Trump in his very own helicopter as it banks over midtown—the same helicopter with the Trump logo that, just like the airplane, is actually for sale to the highest bidder. The truth is, almost nothing was how we made it seem.

So, we scammed. We swindled. Nobody heard the racist and misogynistic comments or saw the alleged cheating, the bluffing, or his hair taking off in the wind. Those tapes, I’ve come to believe, will never be found.

No one lost their retirement fund or fell on hard times from watching The Apprentice . But Trump rose in stature to the point where he could finally eye a run for the White House, something he had intended to do all the way back in 1998. Along the way, he could now feed his appetite for defrauding the public with various shady practices.

In 2005 thousands of students enrolled in what was called Trump University, hoping to gain insight from the Donald and his “handpicked” professors. Each paid as much as $35,000 to listen to some huckster trade on Trump’s name. In a sworn affidavit, salesman Ronald Schnackenberg testified that Trump University was “fraudulent.” The scam swiftly went from online videoconferencing courses to live events held by high-pressure sales professionals whose only job was to persuade attendees to sign up for the course. The sales were for the course “tuition” and had nothing whatsoever to do with real estate investments. A class action suit was filed against Trump.

That same year, Trump was caught bragging to Access Hollywood co-host Billy Bush that he likes to grab married women “by the pussy,” adding, “When you’re a star, they let you do it.” He later tried to recruit porn actor Stormy Daniels for The Apprentice despite her profession and, according to Daniels, had sex with her right after his last son was born. (His alleged attempt to pay off Daniels is, of course, the subject of his recent trial.)

In October 2016—a month before the election—the Access Hollywood tapes were released and written off as “locker room banter.” Trump paid Daniels to keep silent about their alleged affair. He paid $25 million to settle the Trump University lawsuit and make it go away.

He went on to become the first elected president to possess neither public service nor military experience. And although he lost the popular vote, Trump beat out Hillary Clinton in the Electoral College, winning in the Rust Belt by just 80,000 votes.

Trump has been called the “reality TV president,” and not just because of The Apprentice . The Situation Room, where top advisers gathered, became a place for photo-ops, a bigger, better boardroom. Trump swaggered and cajoled, just as he had on the show. Whom would he listen to? Whom would he fire? Stay tuned. Trump even has his own spinoff, called the House of Representatives, where women hurl racist taunts and body-shame one another with impunity. The State of the Union is basically a cage fight. The demands of public office now include blowhard buffoonery.

I reached out to Apollo, the Vegas perceptions expert, to discuss all of this. He reminded me how if a person wants to manipulate the signal, they simply turn up the noise. “In a world that is so uncertain,” he said, “a confidence man comes along and fills in the blanks. The more confident they are, the more we’re inclined to go along with what they suggest.”

A reality TV show gave rise to an avaricious hustler, and a deal was made: Subvert the facts, look past the deficiencies, deceive where necessary, and prevail in the name of television ratings and good, clean fun.

Trump is making another run at the White House and is leading in certain polls. People I know enthusiastically support him and expect he’ll return to office. It’s not just hats, sneakers, a fragrance, or Bibles. Donald Trump is selling his vision of the world, and people are buying it.

Knowing all they know, how could these people still think he’s capable of being president of the United States?

Perhaps they watched our show and were conned by the pig in the poke.

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The Ethicist

Can i use a.i. to grade my students’ papers.

The magazine’s Ethicist columnist on artificial intelligence platforms, and whether it’s hypocritical for teachers to use these tools while forbidding students from doing the same.

By Kwame Anthony Appiah

I am a junior-high-school English teacher. In the past school year, there has been a significant increase in students’ cheating on writing assignments by using artificial intelligence. Our department feels that 13-year-old students will only become better writers if they practice and learn from the successes and challenges that come with that.

Recently our department tasked students with writing an argumentative essay, an assignment we supported by breaking down the process into multiple steps. The exercise took several days of class time and homework to complete. All of our students signed a contract agreeing not to use A.I. assistance, and parents promised to support the agreement by monitoring their children when they worked at home. Yet many students still used A.I.

Some of our staff members uploaded their grading rubric into an A.I.-assisted platform, and students uploaded their essays for assessment. The program admittedly has some strengths. Most notable, it gives students writing feedback and the opportunity to edit their work before final submission. The papers are graded within minutes, and the teachers are able to transfer the A.I. grade into their roll book.

I find this to be hypocritical. I spend many hours grading my students’ essays. It’s tedious work, but I feel that it’s my responsibility — if a student makes an effort to complete the task, they should have my undivided attention during the assessment process.

Here’s where I struggle: Should I embrace new technology and use A.I.-assisted grading to save time and my sanity even though I forbid my students from using it? Is it unethical for teachers to ask students not to use A.I. to assist their writing but then allow an A.I. platform to grade their work? — Name Withheld

From the Ethicist:

You have a sound rationale for discouraging your students from using A.I. to draft their essays. As with many other skills, writing well and thinking clearly will improve through practice. By contrast, you already know how to grade papers; you don’t need the practice.

What matters is whether an A.I.-assisted platform can reliably appraise and diagnose your students’ writing, providing the explanation and guidance these students need to improve. In theory, such tools — and I see that there are several on the market, including from major educational publishers — have certain advantages. The hope is that they can grade without inconsistency, without getting tired, without being affected by the expectations that surely affect those of us who hand-grade student work.

I notice you haven’t raised concerns about whether the platform provides reliable assessments; you’ll have to decide if it does. (If it isn’t quite up to snuff, it might become so in a year or two, so your question will persist.) Provided the platform does a decent job of assessment, though, I don’t see why you must do it all yourself. You should review the A.I.-annotated versions of your students’ writing, check that you agree with the output, and make notes of issues to bring up in class. But time saved in evaluating the papers might be better spent on other things — and by “better,” I mean better for the students. There are pedagogical functions, after all, that only you can perform.

In sum: It’s not hypocritical to use A.I. yourself in a way that serves your students well, even as you insist that they don’t use it in a way that serves them badly.

Readers Respond

The previous question was from a reader who asked about professional boundaries. He wrote: “I am a retired, married male psychiatrist. A divorced female former patient of mine contacted me recently, 45 years after her treatment ended. Would it be OK to correspond with her by email? Or is this a case of ‘once a patient, always a patient?’”

In his response, the Ethicist noted: “The relevant professional associations tend to have strictures that are specifically about sexual relationships with former patients. … In light of the potential for exploitation within the therapist-patient relationship, these rules are meant to maintain clear boundaries, protect patient welfare, uphold the integrity of the profession and eliminate any gray areas that could lead to ethical breaches. But though you do mention her marital status, and yours, you’re just asking about emailing her — about establishing friendly relations. The question for you is whether she might be harmed by this, whether whatever knowledge or trust gained from your professional relationship would shadow a personal one. Yes, almost half a century has elapsed since your professional relationship, but you still have to be confident that a correspondence with her clears this bar. If it does, you may email with a clear conscience.” ( Reread the full question and answer here. )

As always, I agree with the Ethicist. I would add that the letter writer’s former patient doesn’t realize that the therapist is actually two different people — the professional and the regular person underneath. Therapists portray their professional selves to their clients. The former client may be disappointed upon meeting the therapist outside of the professional context. Additionally, the feelings she has toward the therapist may be based on transference, and they would need to address that. — Annemarie

I am a clinical psychologist. While the Ethicist’s description of professional ethical boundaries is correct, there is more to the story, and I disagree with his conclusion. A very big question here is why this former patient contacted him after 45 years. That is a question that is best explored and answered within the context of a therapeutic relationship. He would be well- advised to respond in a kind and thoughtful way to convey the clear message that he is not available for ongoing communication, and he should suggest that she consult with another therapist if she feels that would be helpful. — Margaret

In my case, it was the therapist who reached out to me, seeking to establish a friendship several years after our sessions ended. I was surprised, but he shared that he had since experienced a similar personal tragedy to one I had explored with him in sessions. Since it had been several years since we saw each other professionally, I responded. There was never any hint of romantic or sexual interest. Still, as he continued to reach out to me, clearly desiring a friendship, it never felt right to me. It did feel unprofessional, as his knowledge of me was borne out of a relationship meant to be professional, never personal, as warmly as we might have felt during our sessions. I ended up being disappointed in him for seeking out my friendship. — Liam

I am a (semi)retired psychiatrist who has been practicing since 1974. In my opinion, “once a patient, always a patient” is correct. Establishing any type of personal relationship with a former patient could undo progress the patient may have made in treatment, and is a slippery slope toward blatantly unethical behavior. As psychiatrists, our responsibility is to work with patients in confronting and resolving issues that are preventing them from having a reality-based perception of their life. With such an outlook, they are more capable of establishing satisfying relationships with others. An ethical psychiatrist is not in the business of providing such satisfaction to his or her patients. — Roger

I think there is a difference between being friendly and being friends with a former client. As someone who used to attend therapy with a therapist I think dearly of, she made it clear to me that it was OK to send her emails with life updates after our therapeutic relationship ended. But beyond that, I think it would be inappropriate and uncomfortable to pursue a friendship with her, and vice versa, because of the patient-provider relationship that we previously had and the power dynamic that existed between us. The letter writer didn’t share the content of the email his former patient sent to him, but if it’s just a friendly life update, I think it’s fine to write back and thank her for sharing. Beyond that, I feel like it would be unprofessional to meet or pursue a deeper relationship. — Meghan

Kwame Anthony Appiah is The New York Times Magazine’s Ethicist columnist and teaches philosophy at N.Y.U. His books include “Cosmopolitanism,” “The Honor Code” and “The Lies That Bind: Rethinking Identity.” To submit a query: Send an email to [email protected]. More about Kwame Anthony Appiah