sample resume of human resource assistant

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5 Human Resources (HR) Assistant Resume Samples in 2024

Human Resources Assistant

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Human Resources (HR) Assistant Resume

• HR Assistant 2
• HR Assistant 3
• HR Assistant 4
• HR Assistant 5
• Human Resources Assistant Resume Writing 101

As a human resources (HR) assistant, you help HR managers facilitate employee hiring and development. In your capable hands, basic duties and administrative tasks like recruitment, data entry, payroll, and employee assistance are taken care of in no time. 

But who takes care of you? 

That’s our cue. Let us help you land your next role using our human resources (HR) assistant resume examples ; you can create a resume and make a cover letter in no time, knowing you’re in good hands. 

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Human Resources Assistant 2 Resume

Human Resources Assistant 3 Resume

Human Resources Assistant 4 Resume

Human Resources Assistant 5 Resume

Related resume examples

• Human resources (HR) Director
• HR Coordinator
• Human Resources (HR) Generalist
• Human Resources (HR) Intern
• Human Resources

What Matters: Your Skills & Work Experience

Recruiters hiring HR assistants want candidates who are familiar with the ins and outs of organizational talent management. 

With your resume, you’ll demonstrate your proficiency in supporting organizations and employees as they go about their day-to-day business activities. 

Here are a few of the best resume skills recruiters want in human resources (HR) assistants.

9 best human resources (HR) assistant skills

• Software Proficiency
• Labor Law Proficiency
• Organizational Skills
• Communications Skills
• Conflict Resolution Skills
• Attention to Detail
• MS Office Proficiency
• Payroll Management 

Sample human resources (HR) assistant work experience bullet points

Human resources assistants help with employee management so the organization can focus on running smoothly. 

In your resume’s work experience section, show how you made hiring and retaining employees easier by taking care of the nitty gritty and maintaining workplace satisfaction. 

You’ve probably been involved in the hiring process at your past roles, so you know this better than anyone: add quantifiable metrics to your work experience bullets to help convince recruiters that you’re right for the job.

Here are some samples:

• Assisted in recruiting both hourly and salaried roles by messaging 270+ prospective employees on LinkedIn and through email 
• Iterated messaging to qualified candidates for given roles to improve the response rate from 9% to 17% 
• Scheduled 23+ interviews with prospective candidates and coordinated meetings between HR staff and administration
• Aided training specialists in the development of more than 37 hours of training programs for all levels of employees

Top 5 Tips for Your Human Resources (HR) Assistant Resume

• Some organizations look for specific HR certifications like SHRM-CP and PHR, but most employers will be just as happy without them. Since HR is a broad field, employers will be more interested in knowing whether you can do the job, which will show in how you present your work experience. Tailor your career documents to the position you’re applying for.
• As an HR assistant, chances are you’ve had to deal with pages and pages of career documents as a part of the hiring process. Spare your recruiter some grief by keeping your resume short and simple, with a proper resume format and ample use of white space.
• HR work can be vague and difficult to quantify, and this is where reports and KPIs come in. If you surpassed a target metric by a certain percentage last quarter, adding that KPI figure to your resume is one great way to show your achievement and work performance. Look through other resume examples for inspiration.
• Throughout my early career, I have focused on ensuring employee satisfaction by proactively developing relationships. Eager to leverage this ability to build meaningful professional relationships as an HR assistant and recruiter at a quickly growing company like Motion.
• Recruiters see the same skills across job roles all the time, especially in HR, where you often see skills like research, communication, and onboarding. If you’re a whiz at a specific, in-demand skill like labor law, networking, or talent management, highlighting your proficiency in your resume can help raise your chances of landing a job.

HR assistants help with recruiting and managing employees, so they need to be organized and skilled at problem-solving. Since they also communicate with employees about sensitive matters like wages, promotions, and the like, they should have strong written and verbal communication skills as well as conflict resolution skills.

While HR assistants are in demand in all types of companies, from corporate to small and medium-sized enterprises (SMEs), the duties and requirements for each position will vary greatly. This is why you should choose an appropriate resume template and tailor your resume to the specific company you’re applying to.

Since an HR assistant is a junior-level employee within the HR department, you’ll most likely submit your job application to the HR manager. On the job itself, you’ll likely be the point of contact for any HR-related inquiries, whether from internal or external parties, and you’ll liaise with recruiters and other HR department staff members as part of your day-to-day responsibilities.

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Human Resources Assistant Resume Examples: Proven To Get You Hired In 2024

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• Human Resources Assistant
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• Human Resources Assistant Resume Tips

Human Resources Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., human resources assistant resume sample.

An HR assistant is tasked with completing everyday administrative tasks in the HR department, as well as any other HR-related task assigned to them. These tasks may include, doing background checks on potential employees, onboarding new employees, assisting in organizing payroll, etc. 
Recruiters will be looking for an educational background in HR or a related field, as well as experience as an HR assistant. Here is an example of a strong HR assistant resume.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your human resources assistant resume in 2024,    include hr-specific tools..

While you will need to be experienced with administrative tools, you also need to make sure your tools section includes HR-related tools such as ATS software, and resume databases. Ensure you keep up to date on the newest software being used, and consistently update your tools list accordingly.

   Use metrics to show your workload capabilities.

Show recruiters how much you can do by including figures when discussing your experience in previous positions. E.g. this applicant ‘copied 200 documents, sent 490 emails…’. Recruiters will always want to hire someone whom they know will be value for money and will get a lot done efficiently.

HR Coordinator Resume Sample

Hr specialist resume sample.

We spoke with hiring managers at top companies like Amazon, Google, and Microsoft, as well as smaller businesses, to understand what they look for in Human Resources Assistant resumes. Based on their insights and our expertise, we've compiled the following tips to help you create a compelling resume that will catch the attention of recruiters and land you an interview.

   Highlight your experience with HR software and tools

Employers want to see that you have hands-on experience with the tools and software commonly used in HR departments. Be sure to include specific examples of the programs you've worked with and how you've used them to streamline processes or improve efficiency.

• Utilized ADP Workforce Now to process bi-weekly payroll for 150+ employees, ensuring 100% accuracy and timely distribution of paychecks
• Managed employee records using Oracle PeopleSoft, reducing paper usage by 50% and improving data accessibility for HR team

   Demonstrate your ability to handle sensitive information

As an HR Assistant, you will often deal with confidential employee information. Employers want to know that you can be trusted to handle this data with discretion and professionalism.

• Assisted with employee paperwork and filing
• Handled sensitive HR documents

Instead, provide specific examples that showcase your understanding of confidentiality:

• Maintained strict confidentiality of employee records, ensuring compliance with HIPAA and company privacy policies
• Collaborated with HR Manager to investigate and resolve sensitive employee relations issues, demonstrating discretion and objectivity

   Quantify your impact and achievements

Whenever possible, use numbers and metrics to quantify your contributions and achievements. This helps employers understand the scope and impact of your work.

• Assisted with new hire onboarding process
• Supported HR team with various administrative tasks

Instead, provide measurable results:

• Streamlined new hire onboarding process, reducing time-to-productivity by 25% for 50+ new hires annually
• Provided administrative support to HR team, processing 200+ employee requests per month with 98% accuracy

   Tailor your resume to the job description

Every company and HR department has different needs and priorities. To stand out as a candidate, make sure to customize your resume to the specific job you're applying for.

Experienced Human Resources Assistant with a proven track record of providing efficient administrative support and maintaining accurate employee records. Skilled in ADP Workforce Now, employee relations, and benefits administration.

While this summary touches on some relevant skills, it feels generic and could apply to any HR Assistant role. Instead, try something like:

Detail-oriented Human Resources Assistant with 3+ years of experience supporting fast-paced HR departments in the tech industry. Proven ability to streamline onboarding processes, manage sensitive employee data using Oracle PeopleSoft, and provide exceptional customer service to a diverse workforce of 500+ employees. Seeking to leverage my skills in benefits administration and HRIS management to contribute to [Company Name]'s HR team.

   Showcase your soft skills and customer service abilities

In addition to technical skills, HR Assistants need strong interpersonal and communication abilities to interact with employees and provide excellent customer service. Highlight examples of how you've demonstrated these skills in your previous roles.

• Provided friendly and professional customer service to employees, answering 50+ benefits inquiries per week and maintaining a 95% employee satisfaction rating
• Collaborated with cross-functional teams to plan and execute company events, including annual holiday party for 300+ employees
• Demonstrated empathy and active listening skills while assisting employees with sensitive HR issues, receiving positive feedback from both employees and management

   Include relevant education and certifications

While a degree is not always required for HR Assistant roles, relevant education and certifications can help you stand out from other candidates. Be sure to include any degrees, coursework, or certifications related to human resources, business, or administrative support.

• Bachelor's degree in Human Resources Management, XYZ University (2018)
• Professional in Human Resources (PHR) certification, HRCI (2020)
• Completed "Effective Employee Relations" course, SHRM eLearning (2021)

By highlighting your relevant education and professional development, you demonstrate your commitment to the field and your ability to bring up-to-date knowledge and skills to the role.

Writing Your Human Resources Assistant Resume: Section By Section

  summary.

A resume summary for a Human Resources Assistant is optional, but it can be a great way to provide additional context about your background and highlight key skills that may not be immediately apparent from the rest of your resume. It's especially useful if you're changing careers or have a diverse work history that doesn't directly align with the HR Assistant role.

However, avoid using an objective statement, as it's outdated and focuses on what you want rather than what you can offer the employer. Instead, think of your summary as a brief, high-level overview of your most relevant qualifications and the value you can bring to the HR Assistant position.

To learn how to write an effective resume summary for your Human Resources Assistant resume, or figure out if you need one, please read Human Resources Assistant Resume Summary Examples , or Human Resources Assistant Resume Objective Examples .

1. Tailor your summary to the HR assistant job

When crafting your resume summary for an HR Assistant position, it's essential to align your skills and experiences with the key requirements of the role. This helps the hiring manager quickly see how you're a good fit for their specific needs.

For example, instead of a generic summary like this:

Experienced professional seeking an HR Assistant role to utilize my skills and grow my career.

Try a more targeted approach:

Detail-oriented HR professional with 3+ years of experience in employee onboarding, benefits administration, and HR record-keeping. Skilled in HRIS systems and passionate about supporting employee needs.

2. Highlight your most relevant HR skills

Your summary is the perfect place to showcase the HR skills and knowledge that make you a strong candidate. Focus on areas like:

• HR functions: onboarding, benefits, employee relations, compliance
• Human resource information systems (HRIS)
• Data entry and record-keeping
• Communication and interpersonal skills

However, avoid simply listing soft skills like "team player" or "hardworking." Instead, allude to these qualities by mentioning your work style or achievements.

For example:

• Collaborative HR Assistant adept at partnering with cross-functional teams
• Process-driven professional who consistently meets deadlines and maintains meticulous employee records

  Experience

The work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in previous roles and how you can drive results for their company. When writing your work experience section for a human resources assistant position, focus on highlighting your most relevant responsibilities, skills, and achievements.

1. Use HR-specific action verbs

When describing your work experience, use strong action verbs that are relevant to human resources. This helps paint a clear picture of your contributions and makes your resume more impactful.

Examples of good action verbs for HR:

• Coordinated employee onboarding processes for 50+ new hires annually
• Administered benefits enrollment and resolved employee inquiries
• Maintained accurate employee records using HRIS software
• Screened resumes and scheduled interviews for open positions

2. Highlight HR tools and technologies

Modern HR departments rely heavily on various software tools and technologies. Showcasing your proficiency with relevant HR tools can give you a competitive edge. Mention specific tools you've used in your work experience bullets.

• Utilized ADP Workforce Now to process bi-weekly payroll for 200 employees
• Managed employee data using Workday HRIS, ensuring 100% accuracy
• Conducted virtual onboarding sessions via Zoom for remote new hires

3. Quantify your achievements with metrics

Numbers jump out on the page and help hiring managers quickly grasp the scope and impact of your work. Wherever possible, quantify your HR accomplishments using hard numbers.

Compare these two bullets:

• Assisted with employee onboarding paperwork
• Processed new hire paperwork and answered employee questions

With these quantified versions:

• Streamlined onboarding process, reducing average completion time by 25%
• Processed 30+ new hire packets per month with 99% accuracy

The quantified bullets are much more specific, demonstrating the candidate's efficiency and productivity in their role.

4. Showcase progressive HR responsibilities

Hiring managers love to see candidates who have progressively taken on more responsibilities and grown in their HR career. If you've been promoted or taken on additional duties in your previous roles, make that clear in your work experience section.

Human Resources Coordinator, ABC Company, 2018-2022 - Hired as HR Assistant in 2018, promoted to HR Coordinator in 2020 - Took on additional responsibilities including performance management and employee relations - Served as project lead for HRIS system migration in 2021

By showing your trajectory within a company, you demonstrate your ability to learn, contribute at a higher level, and earn the trust of your employer.

  Education

Your education section is a key part of your human resources assistant resume. It shows hiring managers that you have the necessary educational background for the role. In this section, we'll cover what to include and how to format it for maximum impact.

1. List your highest degree first

Start with your most recent or highest degree, like a Bachelor's or Master's degree. If you have multiple degrees, list them in reverse chronological order.

Here's an example of how to format your education:

Bachelor of Science in Human Resources Management University of California, Los Angeles Graduated: May 2020

If you're still in school, you can list your expected graduation date:

Bachelor of Arts in Psychology New York University Expected Graduation: June 2023

2. Include relevant coursework

If you're a recent graduate or have limited work experience, you can bolster your education section by listing relevant coursework. This shows employers that you have specific knowledge that applies to the HR assistant role.

Good examples of coursework to include:

• Human Resource Management
• Organizational Behavior
• Business Communications
• Employment Law

However, avoid listing basic or irrelevant classes:

• Introduction to Psychology
• Creative Writing
• Art History 101

3. Add HR certifications

If you have any human resources certifications, include them in your education section. Popular certifications for HR assistants include:

• Professional in Human Resources (PHR)
• Society for Human Resource Management Certified Professional (SHRM-CP)
• Human Resources Certification Institute Associate Professional in Human Resources (aPHR)

Bachelor of Business Administration University of Texas at Austin Professional in Human Resources (PHR) Certification

4. Keep it brief if you're experienced

If you have significant work experience, your education section can be short and sweet. Hiring managers will be more interested in your professional accomplishments than your degrees from many years ago.

Here's an example of an education section for a senior-level HR professional:

MBA, Columbia University BS in Business Administration, University of Florida

In contrast, here's an example that provides too much unnecessary detail:

Master of Business Administration, 1992 Columbia University, New York, NY GPA: 3.8 Bachelor of Science in Business Administration, 1988 University of Florida, Gainesville, FL GPA: 3.6 Relevant Coursework: Intro to Marketing, Financial Accounting, Operations Management

  Skills

The skills section on your human resources assistant resume is a vital component that highlights your key strengths and expertise. It's an opportunity to showcase your qualifications and demonstrate your fit for the role. When crafting this section, be strategic in your approach to capture the attention of hiring managers and applicant tracking systems (ATS).

1. Tailor skills to the job description

To create a compelling skills section, align your skills with the requirements outlined in the job description. Carefully review the posting and identify the core competencies and technical proficiencies sought by the employer.

For instance, if the job description emphasizes proficiency in HRIS systems, employee relations, and benefits administration, ensure that you prominently feature these skills in your resume. By tailoring your skills section to the specific needs of the position, you demonstrate your relevance and suitability for the role.

HRIS systems: Workday, ADP Employee relations Benefits administration Payroll processing Onboarding and offboarding

2. Categorize skills for enhanced readability

Organizing your skills into distinct categories enhances the readability and impact of your skills section. Consider grouping your skills based on themes such as HR functions, technical proficiencies, or industry-specific knowledge. This structured approach allows hiring managers to quickly grasp the breadth and depth of your expertise.

HR Functions : Employee relations, performance management, talent acquisition Technical Skills : HRIS (Workday, ADP), MS Office (Excel, Word, PowerPoint) Compliance : Employment law, EEOC regulations, FMLA

By categorizing your skills, you create a visually appealing and easy-to-navigate section that showcases your diverse skill set in a concise manner.

3. Avoid generic or outdated skills

While it may be tempting to include a wide array of skills to demonstrate your versatility, it's crucial to avoid listing generic or outdated skills that add little value to your application. Hiring managers are looking for candidates with current, relevant expertise that directly contributes to the success of the HR department.

MS Office Communication Teamwork Multitasking

Instead, focus on highlighting specific, contemporary skills that showcase your knowledge of modern HR practices, technologies, and trends. For example:

Applicant tracking systems (ATS) HR analytics Diversity and inclusion initiatives Employee engagement strategies

4. Optimize for applicant tracking systems

In today's digital age, many companies use applicant tracking systems (ATS) to streamline their recruitment process. These software programs scan resumes for specific keywords and skills to determine if a candidate meets the basic qualifications for the role. To increase your chances of passing the ATS screening, it's essential to optimize your skills section accordingly.

Start by incorporating relevant keywords and phrases from the job description into your skills section. For example, if the job posting mentions 'employee onboarding' or 'performance management,' make sure to include these terms in your skills list. However, avoid simply copying and pasting the exact phrases; instead, use variations and synonyms to maintain the authenticity of your resume.

Employee onboarding and offboarding Performance management and appraisals Benefits administration and enrollment HRIS proficiency (Workday, ADP)

Skills For Human Resources Assistant Resumes

Here are examples of popular skills from Human Resources Assistant job descriptions that you can include on your resume.

• Adobe Photoshop
• Administrative Assistance
• HR Policies
• HR Consulting
• HR Management
• Performance Management

Skills Word Cloud For Human Resources Assistant Resumes

This word cloud highlights the important keywords that appear on Human Resources Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Resume Guide: Detailed Insights From Recruiters

• Human Resources (HR) Resume Guide & Examples for 2022

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Human Resources Assistant Resumes

• Template #1: Human Resources Assistant
• Template #2: Human Resources Assistant
• Template #3: HR Coordinator
• Template #4: HR Specialist
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• Human Resources Assistant Interview Guide
• Human Resources Assistant Sample Cover Letters
• Alternative Careers to a Human Resources Assistant
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Human Resources Administrative Assistant Resume Sample

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Work Experience

• Performance management and improvement tracking systems
• Assisting with employee relations
• Compensation and benefits administration and recordkeeping
• Assisting with the day-to-day efficient operation of the HR office
• Maintain positive internal guest relations at all times
• Promote hotel activities involving associates utilizing Social Media platforms
• Answer telephone and effectively respond to all inquiries
• Complete benefit action forms
• Prepare monthly employee relations activities and distribute
• Screen applicants, process pre-employment and onboarding documentation
• Process paperwork for changes in employment status
• Assists incoming employees, managers or candidates and provides accurate information
• Answers questions, provides forms or directions. Refers all complex situations (complaints of harassment, etc) promptly to Director, Human Resources
• Monitors and follows up on time records and meal and break period reporting
• Communicates challenges to Director, Human Resources. Processes Payroll for the location assigned. Communicates with Centralized payroll representatives, managers and employees in regards to payroll
• This job interfaces with all U.S. LOB’s employees and senior management and external vendors
• Prepare work orders for maintenance repairs and distribute to Engineering.Monitor completion of work orders submitted
• Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,file folders, filing cabinet, facsimile machine
• Interior of hotel, in normal office conditions
• Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource Manager/Specialist in the training of new employees
• Ensure proper usage of software; maintain and ensure integrity of store data and employee data. Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource manager in the onboarding and training of new employees
• Constantly required to sit; frequently required to stand, walk, use fingers reach, talk, and hear; occasionally required to stoop, reach, and grasp
• Recruiting and staffing process

Professional Skills

• Demonstrate strong communication skills both verbal and written
• Excellent time management skills and the ability to plan, prioritize, and work on multiple concurrent projects or activities
• Excellent oral and written communication skills, ability to have strong interactions with employees and leaders
• Planning, organizing, and prioritization skills
• Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines
• Excellent writing, grammar, spelling and communication skills
• Self-starter with strong problem-solving skills with ability to work and make decisions independently

How to write Human Resources Administrative Assistant Resume

Human Resources Administrative Assistant role is responsible for interpersonal, computer, microsoft, organizational, word, basic, advanced, analytical, excel, software. To write great resume for human resources administrative assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Human Resources Administrative Assistant Resume

The section contact information is important in your human resources administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Human Resources Administrative Assistant Resume

The section work experience is an essential part of your human resources administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous human resources administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resources administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Human Resources Administrative Assistant resume experience can include:

• Coordinate training initiatives in conjunction with departments, Director, Human Resources and any Trainers by coordinating sessions, creating communications, and tracking participation and feedback
• Strong communication, interpersonal, and computer skills, to include MS Word and Excel
• Business experience – preferably recruiting experience
• Proven experience as an HR assistant or relevant human resources/administrative position
• Knowledge of effective reporting and tracking systems for project planning and execution
• Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word, Excel, and PowerPoint

Education on a Human Resources Administrative Assistant Resume

Make sure to make education a priority on your human resources administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resources administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Human Resources Administrative Assistant Resume

When listing skills on your human resources administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical human resources administrative assistant skills:

• Well-developed and effective interpersonal skills; verbal and written communication skills
• Possess strong organizing and prioritizing skills
• Hiring preference is given to those with solid clerical experience and at least one to two years of Human Resources field experience
• Strong MS Office skills including Advanced Excel - ability to create your own spread sheets and manipulate information as needed (pivot tables, V& H look-ups)
• Set priorities and communicate effectively orally and in writing to meet deadlines
• Possess strong interpersonal and teambuilding skills

List of Typical Experience For a Human Resources Administrative Assistant Resume

Experience for human resources & administrative assistant resume.

• Independently coordinate and prioritize job responsibilities to meet changing priorities and deadlines
• Prioritize and maintain a high level of accuracy and flexibility as it relates to changing demands and organizational priorities
• Communicate professionally and effectively; verbally and in writing in English
• Experience: Previous administrative experience, preferably in the human resources area or supervisory hotel operations
• Prioritize workload; managing various projects and demands on a concurrent basis

Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Support improvement of Operating Discipline through effective use of processes, tools and information
• Experience in supporting Human Resources department
• State experience providing administrative and/or human resource support in an office environment
• Experience with database maintenance using software such as Microsoft Access in order to produce query results and reports
• Experience with spreadsheet creation and maintenance using software such as Microsoft Excel to include formula calculations

Experience For Human Resources, Administrative Assistant Resume

• Quality - demonstrates accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality
• SAP or Workday experience
• Organize and prioritize a heavy workload in a fast-paced, demanding environment required
• Administrative experience in a Human Resources setting
• Experience working with Time and Attendance, HRIS systems and Payroll
• Multi-task and prioritize to meet tight deadlines

Experience For Human Resources Administrative Assistant Resume

• 2 – 4 years’ experience as Administrative Assistant
• Experience/knowledge of office management software such as Microsoft Office Suite
• Demonstrated ability to exercise discretion & maintain confidentiality
• Experience/knowledge of the recruitment and selection process
• Experience/education in Human Resources
• Experience/knowledge in Access databases
• As an Administrative Assistant/Secretarial experience
• Related HR experience in a fast paced, fulfillment environment
• Two years of relevant Administrative Assistant experience or at least two years of college courses focused in Human Resources
• Demonstrated ability to follow-through and complete tasks with minimal supervision
• Multi-task oriented with ability to handle multiple administrative priorities at any given time
• Previous office experience
• Experience/knowledge of TAL
• Experience in the HR field, OR
• Recruiting and staffing process, inclusive of interviewing and hiring of non-exempt associates
• Faxing, scanning and uploading documentation into various systems
• Tracking recruiting learning and development activities
• Establishing and organizing maintenance of department records, ensuring complete accuracy and confidentiality
• Assisting with employee relations, inclusive of organizing and executing hotel events
• Speaking, writing and reading in Spanish is required
• Entering requisitions into the applicant tracking system
• Compiling and tracking legal/compliance notices
• Conducting auditing/quality assurance of job postings
• Utilizing word processing and spreadsheet software to produce documents
• Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)
• Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery
• Scheduling interviews and departmental meetings
• Drafting offer letters and miscellaneous correspondence
• Running weekly/monthly metrics/analytics report
• Documenting departmental processes and procedures
• Fielding general inquiry calls from employees, candidates, vendors and agencies
• Providing back-up support for HR department receptionist
• Managing the HR inbox, [email protected]
• Updating organizational charts on a monthly basis
• Entering expense reports
• Researching information online for special projects
• Handling vendor invoices
• Scheduling interviews, contacting candidates and coordinating availability with the department
• Scheduling ERMs, MRBs, and other various meetings as needed
• Supporting administrative efforts for several Human Resources teams (for example: The benefits team, especially during open enrollment)
• Working knowledge of Microsoft Access desirable
• Working knowledge of employment laws and practices
• Inform PBX when the HR office is closed during the day e.g. during the weekly HR meeting, daily morning briefing etc
• Maintain mail room to include receiving and sorting all incoming mail and route as appropriate as well as preparing all outgoing mail
• Coordinate the recruitment processes (job posting, application screening, scheduling interviews, conducting background checks, etc.)

List of Typical Skills For a Human Resources Administrative Assistant Resume

Skills for human resources & administrative assistant resume.

• Strong verbal and written communication skills including strong composition and grammar skills: basic math skills
• Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy and good humor
• Human Resources Administrative Assistant III - Successful demonstrated experience to take independent initiative and exercise good judgement in decision making
• Strong organizational skills and maintain a clean environment
• Strong organizational, detail-oriented, analytical, and follow-up skills required
• Strong employee relations’ skills
• Demonstrated ability to communicate and interact effectively with a wide variety of people required

Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Excellent listening and verbal, written, and interpersonal skills
• Excellent interpersonal skills including the ability to interact with high profile public contacts and/or external customers
• Effective problem-solving skills and ability to manage multiple tasks
• Solid computer skills (MS Office including Excel, Word and Outlook)
• Intermediate to advanced MS Word and Excel skills, experience with an HRIS
• Strong Excel, Microsoft Access, PowerPoint, Word Skills

Skills For Human Resources, Administrative Assistant Resume

• Problem-solving skills with impeccable multi-tasking abilities
• Self-starter with decision-making, problem-solving, and analytical skills
• Analytical and problem solving skills Working knowledge of Continuous Improvement
• Effectively address inquiries from employees regarding HR policies, procedures, benefits and the collective bargaining agreement with a positive customer focus
• Strong knowledge and experience of applicant tracking or recruiting information databases/systems (Workday)
• Written communication - edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively
• Basic analytical skills in interpreting data to ensure accuracy and integrity of data
• Strong proficiency in Word, Excel, Power Point, Outlook, and MS Office Suite experience, including HRIS systems

Skills For Human Resources Administrative Assistant Resume

• Communicate effectively with all levels of management and clients
• Able to effectively communicate with all levels of personnel and external contacts
• Great communication skills -- both verbal and written
• Demonstrated ability to distinguish between high and low priorities
• Demonstrated ability to apply good judgment
• Basic Computer skills required – MS Office
• Experience in an office environment or equivalent combination of education and experience
• Effectively communicate and interact various positions levels and personalities
• Demonstrated ability to multi task and prioritize work
• Knowledge of computer skills and relevant software such as MS Office Suite
• Prior Microsoft Access database experience
• Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material
• Proactive in problem solving with proven ability to multi-task and prioritize tasks
• Utilize proficient time management skills to plan, organize and coordinate the administrative aspects of all activities
• Strong customer service orientation including excellent verbal/written communication
• Highly accomplished organizational skills
• Highly motivated self-starter focused on quality, organization, guest service and teamwork. High level of written and verbal communication skills
• Data entry & review experience; strong attention to detail
• Be able to speak effectively before groups of customers or employees of organization
• Drilling industry experience
• Previous Administrative experience in a Human Resources setting
• Strong focus on customer service, responsiveness and listening
• Experience and proficiency using Invoice, Expense and Payroll systems
• Experience in Human Resource Administration
• At least one year of HR administrative experience
• Proven ability to work well in a fast paced environment with little direction
• HR administrative experience
• Experience with ADP Work Force Now system
• Experience with G Suite programs; Google Drive, Calendar, Gmail
• Prioritize and plan work activities, use time efficiently and develops realistic action plans
• Demonstrated ability to work on sensitive/confidential matters and data integrity
• Administrative support experience in a business office environment
• Experience/knowledge of RMS/PMIS
• ARIBA (eProcurement) experience
• Demonstrated knowledge of office management/administrative support practices and procedures required
• Demonstrated ability to handle confidential information with discretion required
• Prior exposure to HR policies and recruitment processes
• Administrative experience in a fast-paced, multi-tasking work environment required
• Multitask, with strong attention to detail
• Previous office adminstration experience
• Human Resources experience within generalist roles
• Equivalent experience
• Resourceful team-player, with the ability to also be effective independently
• Experience using Microsoft Word, Excel, PowerPoint, Access and Outlook
• Experience using KRONOS, SAP, & TALEO
• Experience with collective bargaining agreements
• Skilled in Microsoft office
• Very good command of English (both written and verbal)
• Good command of Microsoft Office knowledge
• Previous administrative experience preferably within the Human Resources space
• Three to five years of administrative assistant experience
• Administrative Support experience

List of Typical Responsibilities For a Human Resources Administrative Assistant Resume

Responsibilities for human resources & administrative assistant resume.

• Over three years of recent significant administrative and/or project experience demonstrating accurate keyboarding skills of 35 wpm required
• Experience in the HR field or related experience and/or training in similar environment
• Demonstrated accuracy in grammar, spelling and proofreading
• Effective interface with all levels of employees and management
• Handle multiple priorities from multiple sources
• Good problem solver to accomplish daily and project objectives

Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Demonstrated ability to be proactive, self-motivated, and driven
• Experience with Lawson or other enterprise resource planning (ERP) software
• Experience with UC policies, procedures and organizational structure, particularly pertaining to human resources administration and payroll
• Answer telephone calls according to standards, offering information, verifying present/past employment and handling personal calls for employees
• Schedule learning and development sessions and support event logistics including organizing materials and other meeting room needs
• Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources
• Direct and maintain internal Applicant Tracking System (TMS) within WISG to include recruiting and posting staff positions

Responsibilities For Human Resources, Administrative Assistant Resume

• Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures
• New hire processing including ADP enrollment and processing I-9’s
• Exercise judgement, in accordance with parameters set by manager, in relieving Director of actions not requiring immediate attention
• Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
• Coordinates, develops and processes payroll change forms as well as compiling and entering new employee information into the system
• Assists the Professional Development team with training coordination, course tracking, Green Week, surveys and various needs

Responsibilities For Human Resources Administrative Assistant Resume

• Assist with scheduling of meetings, traveling arrangements, trainings, etc
• Assist with researching different HR topics as necessary for new policy or updating of current policies in order to stay current with industry and compliance
• Professionally answer and respond to telephone inquiries by determining callers’ needs and specifications and handling
• Assist HR with credit card reconciliation by scanning and organizing all receipts
• Provide venue support by responding to and fulfilling requests for information via email, phone, and mail
• Contribute to our culture of working hard and having fun
• Assist Recruitment team with administrative tasks such as scheduling, managing background checks and drug screens, etc
• General correspondence, faxing, and copying
• Assists in supporting O&M hiring preparation
• Assist with enrolling and terminating associate’s benefits
• Develops, revises, and maintains record of corporate forms, including tracking all changes
• Oversees associates licensing and credentialing programs
• Serves as main point of contact for incoming and answering service calls
• Pick up, sort, and distribute Human Resources incoming mail. Distribute all outgoing mail this includes Federal Express and certified mail
• Maintain all active and terminated files and ensure filing is completed on a weekly basis. Also responsible for creating all new hire files
• Support Department personnel as needed including new hire orientation, training, leaves of absence, benefits and other employee related issues
• Work with Excel data (analyzing and scrubbing date in spreadsheets)
• An opportunity to transform Traditional Mining into future of Digital Mining
• Assist recruiting team in coordinating interviews
• Data entry of information into various systems (applicant tracking, HR policy library, etc.)
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• Multi task while answering calls, reviewing and responding to emails, assisting employees and candidates as they enter the Human Resources office, while maintaining composure
• Manage monthly recognition reception including nominations, presentation, invitations, RSVP’s, agenda and awards
• Ensure the cafeteria is well decorated during holidays and special events
• Possess high level of professionalism and integrity while maintaining the confidentiality of the office
• Make necessary maintenance service calls on mailing and shipment equipment
• Manage inventories and ordering processes for office supplies and equipment
• Screen telephone calls, incoming mail, and other correspondence
• Maintain calendar and appointments of Director, including travel arrangements
• Greet visitors to HR area, ensuring they are directed to appropriate personnel for assistance
• Management of daily administrative activities utilizing global and site HR tools and processes
• Schedule, coordinate, and participate in team meetings both as facilitator and contributing member
• Assists with the various employee discount coupons by contacting companies for coupons
• Monitor incoming mail and respond as appropriate
• Abilty to exercise independent judgement and discretion while performing various responsibilities
• Assist department in carrying out various Human Resources programs and procedures for all company employees
• Support Human Resources department performing a variety of administrative functions
• Order, receive and stock all office and kitchen supplies. Stock and straighten both kitchens each morning and afternoon
• Maintain confidential HR filing
• Receive catering deliveries and direct them to appropriate conference rooms
• Takes initiative in assisting area staff to ensure smooth daily operations (i.e., supplies, maintenance of common areas within the HR department, etc.)
• Fields HR inquiries and incoming calls
• Consults with employees and managers to address issues and root causes related to HR procedural and reporting or administrative requirements
• Assist with New Hire Orientation and onboarding processes
• Shadow during the interview process
• Assist in scheduling interviews and learn to screen candidates
• Assist with confidential company information requiring discretion, judgment, tact and diplomacy
• Assist with event planning for company lunches, outings, etc
• Create verification of employment letter and letter of invitation for employees working internationally
• Gathers and manages data as required to support budget monitoring, metrics and reports
• Coordinate On-The-Job Training program with the WIN Job Center
• Provide Manager’s Services training to new supervisors and managers

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JOBS.REED.EDU

Research Assistant - Biology Department

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Applications are invited for a post-bachelor researcher in Chemistry Education Research at Reed College. This is a full-time, one-year position with the possibility of renewal based on performance and the availability of funding. The successful candidate will be closely mentored by Prof. James, and contribute to on-going projects, including travel to collect data and present at one or more conferences. The successful candidate will also assist with lab management and resource development. 

The James lab has a well-equipped office space with workstations, audio-visual recording capabilities, and wet-lab space.

The salary range for this position is between $20-$23/hr. This is a full-time (37.5 hours/week) non-exempt position on grade 4 ; pay offers are dependent on experience and are determined in conjunction with an internal pay equity assessment.

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, a 403(b) retirement plan with 10% employer contribution after one year of service, 22 days of paid vacation, paid holidays, and campus amenities such as membership to the campus fitness center and discounted Trimet transit passes.

What you’ll do

Contribute to the collection and analysis of qualitative data 

Assist with the development and validation of a survey for data collection 

Assist with survey data administration, and the collection and analysis of the resulting data 

Maintain detailed research records, stored in compliance with ethical research requirements

Assist with day-to-day management and organization of research materials and lab space 

Contribute to the development of lab resources such as tutorials on specific research methods

Collaborate with other lab members and contribute to a positive work environment

Who you are

You can organize and manage multiple concurrent projects and responsibilities

You enjoy working with others and are supportive of individuals from a variety of backgrounds 

You are enthusiastic about learning and contributing to research advancement 

You have strong communication and collaboration skills

Completed a bachelor’s degree in chemistry or psychology by May 14, 2024. 

Demonstrated experience with research methods commonly employed in education research

Prior experience conducting human subjects research at a primarily undergraduate institution

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.

Research Assistant Professor and Associate Director

• Publication date May 7, 2024

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• Request Info

See all the jobs at The Lutheran World Federation here: http://lutheranworld.recruiterbox.com/jobs

Nairobi , Nairobi County , Kenya | Kenya | Full-time

JOB DESCRIPTION

Job title:          Human Resource Intern

Department:   Human Resource

Reports to:      Human Resource Assistant

Duty Station: Nairobi

Duration of engagement: 6 months

Closing date for application: 12th May 2024

The Department of World Service (WS) of the Lutheran World Federation (LWF) is the humanitarian and development arm of the Lutheran World Federation. WS provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, focusing on livelihoods, quality services, protection and social cohesion. The Kenya-Somalia Program has been implementing such interventions in Kenya and Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is seeking to recruit a National staff to fill the position of Human Resource Intern.

JOB SUMMARY

The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human resource files and documentation.

DUTIES AND RESPONSIBILITIES

•   Employee Correspondences
• Assist with day to day operations of the HR functions and duties.
• Assist with clerical and administrative support to Staff.
• Support in organizing staff events and meetings.
• Continuously updating Staff Files
• Compile and update employee records in personal Files (hard and soft copies) on regular and need basis.
• Support staff exiting the Organization with smooth clearance as per the exit Kit.
• Effectively file the exit documents to the staff respective staff files.
• Label Staff File Cabinets and separate current staff files from Exited Staff files.
• Provide support documents during Audits
• Support in tracking the documents with the Auditors to ensure they are retuned and filed back to the respective files.
• Assist the Human Resource Assistant in compiling documents for making payments relate
• Support in Recruitment processes
• Organize documentation related with recruitments for approval.
• Schedule Candidates for interviews as guided by the Human Resource Assistant.
• Assist the Human Resource Assistant in conducting background checks for potential candidates.
• Adequately organize new hire documents for approval and for Personal file.
• Open New Hire Personal staff files.
• Timesheet Processing - On Monthly basis, Work closely with Nairobi National staff to ensure we have monthly timesheets duly signed by both employee and supervisor for payroll and filed for record.
• Confidentiality - Ensure confidentiality of information and documents in the department.
• Any other relevant/appropriate duties.

QUALIFICATIONS

• Bachelor’s degree in Human Resources or related field.
• Higher Diploma in HR or (CHRP-K) Part 2 qualifications is an added advantage.
• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Good Communication.
• Relationship Management.
• Ethical Practice.
• HR Knowledge.
• Confidentiality.
• Attention to detail

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability

KEY RELATIONSHIPS

Internal - Human Resource Assistant

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Disclosure LWF participates in the  Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org) , which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Qualified candidates who are interested in the above position should submit an updated detailed CV and application letter (in English), giving a day time telephone contact and email addresses of 3 (three) work referees.

LWF DOES NOT SOLICIT ANY TYPE OF PAYMENT FOR JOB APPLICATIONS OR HIRING PROCESS.

Apply for this opening at ?apply=true

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Advertised: May 09 2024 Central Daylight Time Applications close: May 15 2024 Central Daylight Time

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• No Experience Human Resources Assistant NGO Jobs – FHI 360

Job Title:   Temporary Human Resources Assistant (No Experience NGO Jobs)

Organisation:  FHI 360

Duty Station:   Kampala, Uganda

FHI 360 is an international non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

Job Summary: The Human Resources Assistant provides critical administrative, technical or program support to Human Resources (HR) Team in functional areas including recruitment, employee relations, benefits administrative, compensation, HRIS, and training, one domestic location and internationally. Responsible for the execution of HR administrative processes and support for the Human Resources team. Interacts extensively with multi-site employees and managers and the broader Human Resources organization. Answers questions for customers/clients using knowledge of principles and practices of human resources and company procedures.

Key Duties and Responsibilities:

• Provides administrative support for one to three functions to include development and organization of HR record keeping system, internal and external communications, and team administration organization.
• Provides technical or program support for three or more functions, e.g. interview scheduling, software maintenance and manipulation, payroll administration, orientation packet coordination, data tracking, routine immigration administrative issues, and respond to standard employee inquiries.
• Follows HR procedures for various organization and coordination of function activities to ensure clarity and efficiency for colleagues internal and external to HR and for external clients such as employment agencies, applicants, and training vendors.
• Serves as a back-up contact for employees with HR-related questions. Responds to Employee Service Center (ESC) requests.
• Follows HR practices for timely and legal filing of personnel, applicant/EEO, benefits, and immigration record keeping.
• Works with manager to establish record keeping systems.
• Coordinates with colleagues for the organization of mail and meetings (internal and external to HR), and employee events.
• Assists with coordination for communications for assigned programs, e.g. Assimilation Program, compiling a variety of packets (orientation, exit, benefit, and pension), addressing employee questions (e.g., completing claim and medical/dependent care forms).
• Assists with coordination of employee program activities (e.g., annual enrollment, flu shots, health fair, and training).
• Assists with bi-weekly payroll by organizing and preparing PARs, including signatures.
• Prepares, files, and tracks purchase requisitions, travel documents.
• Work with manager to create, maintain and distribute HR reports.
• HRIS, compensation, benefits, employee relations, employment life-cycle, payroll, performance management.
• Has a solid understanding of all human resource functional areas and is familiar with internal policies and procedures. Suggests improvements and helps implement changes as needed.
• Assists other HR staff with employee relations by maintaining employer- employee relationships that contribute to excellent productivity, motivation and morale.
• Other duties as assigned.

Qualifications, Skills and Experience:

• High School/GED Diploma or its International Equivalent.
• 0-3 Years of experience providing administrative support in an office setting.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS/Payroll systems.
• Vocational or specialized training.
• Prior work experience in a non-governmental organization (NGO).

How to Apply:

All candidates should apply online at the link below.

For more of the latest jobs, please visit  https://www.theugandanjobline.com or find us on our facebook page  https://www.facebook.com/UgandanJobline

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