presentation define computer

• Software applications

presentation software

• Rahul Awati

What is presentation software?

Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures, charts, graphs and other visual elements.

Types of presentation software

There are two main types of presentation software: business presentation software and general multimedia authoring tools.

Business presentation software products generally emphasize ease of learning and use, particularly for nontechnical and business users. However, they can include more advanced functions for experienced users. Most business presentation applications let users include visual elements like images , and sometimes audio and video.

General multimedia authoring software lets users create sophisticated presentations that might include photos, icons , audio narrations, transitions, animations and video sequences. Some presentations products combine ease of use and sophisticated features.

Key features in presentation software

Presentation software often includes templates to create visually rich presentations and slide decks. Templates can be easily edited to match user requirements or company brand guidelines. The software usually includes a search feature to discover these templates, as well as approved layouts and previous presentations.

Cloud-based presentation applications generally include shared workspaces and team folders that let multiple people securely collaborate , provide inputs, set status updates, and add comments and reactions. Users can also share presentations, project plans, conference keynotes, sales decks and more in real time. Versioning capabilities might be included so authorized users can manage version history, recover previous versions and view current progress.

Many vendors offer a centralized library of images, photos, icons and animations, and regularly update these libraries so customers can access the visual elements for their presentations. Some applications also integrate with external image sources like Unsplash, Giphy and Brandfetch, so business users can find additional digital assets such as images, logos , fonts and colors.

Other vendors' presentation software integrates with external video sites like YouTube or Vimeo, enabling users to embed video to support the deck's story or main message. Still other graphics applications include audio and data capabilities so users can add narrations to content and integrate data from Google Analytics , Google Sheets and other sources to accompany and strengthen the text.

Some applications include a built-in designer that implements predefined design rules and guardrails. Once content is added to the software, the designer converts notes, data and more into visually rich slides. The slides automatically adapt to the rules, so users don't have to make manual adjustments to change text font and resize images, for example. In addition, the software might include intuitive editing options and smart formatting capabilities to let users make quick edits and finalize a presentation.

The best presentation software includes support for brand esthetics. The application updates every slide and deck with the brand's specific fonts, colors, logos, themes and templates to create consistent brand presentations with the approved brand style. In most cases, style themes are customizable so company logos, colors, fonts and icon styles can be added to the presentation theme and updated as needed.

Artificial intelligence in presentation software

Presentation software products have evolved with more advanced capabilities and intuitive options for edits, sharing and collaboration. Sophisticated applications also include conversational AI engines so users can automatically generate new presentations quickly.

Depending on the software's capabilities, the AI engine may create the first draft of the presentation based on a user's description and needs.

Some AI-powered presentation products include smart templates that can quickly edit the autogenerated software and adapt the content to a user's or brand's story. The application might also include a designer bot that takes design inputs from the (human) user in natural language and generates unique images.

Common applications of presentation software

Presentation software is especially useful to create presentations and decks that include some combination of text, animations, images, video, audio and transitions. These might include creative briefs, pitch decks, moodboards , competitor analyses, proposals, bulletins, project reports, annual reviews, marketing plans and meeting discussions.

All these presentations can be displayed in a slideshow format. Built-in templates, content libraries and editing tools accelerate the design process, regardless of the presentation's purpose or intended audience.

Popular presentation software products

Microsoft PowerPoint is one of the most popular presentation software applications available today. It includes numerous user-friendly features for design, sharing and collaboration, object insertion, slideshows, text formatting, audio and video.

Other popular products include Lotus Freelance Graphics, Google Slides , Prezi, Slidebean, Canva and Keynote. Most of these products offer PC and Mac versions. In addition, many are free to download and use, while others come in free, paid or freemium versions.

Presentation software might include different features and capabilities. Organizations and users must assess their requirements, technical stack, audience type and budget before making a purchase.

For example, a geographically dispersed team might be better suited to a cloud-based application that supports borderless collaboration than a desktop application that can't be accessed from outside the enterprise network . Similarly, a marketing plan might require more visual elements while an investor update might require more graphs or charts. The software that is ultimately selected should satisfy these specific requirements.

For more on this topic, learn how to create a successful presentation .

Continue Reading About presentation software

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• 15 tips for delivering a successful presentation to the board
• Shared workspaces merge physical and digital worlds with IoT
• 7 key benefits of AI for business
• Microsoft makes PowerPoint Presenter Coach widely available

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What Is a Digital Presentation & How to Get Good At It

Learn the basics of presentation decks and how to create one. Explore examples and tips to make your own deck more effective and engaging.

Dominika Krukowska

16 minute read

Short answer

What is a presentation.

A presentation is a slide-based visual storytelling aid. It’s used for transferring information and emotion to an audience with visual, vocal, and textual communication.

The purpose of a presentation is to help the audience understand a subject matter. Presentations are used in business, academics, and entertainment. They can be made in PowerPoint, PDF, or webpage format.

Why people hate presentations (including yours)

Have you ever sat through a digital presentation that felt like it was dragging on forever? Or worse, have you been the one giving the presentation when people’s eyes glazed over?

This feeling of agonizing boredom is called Death by PowerPoint, and it means losing your audience's attention. They won't remember anything you said, and probably couldn't care less.

I’m going to show you how to never again suffer from Death by PowerPoint by avoiding the common PowerPoint pitfalls, immediately engage your audience, capture their interest, and make them care.

Let's dive in!

What is the main purpose of a presentation?

The purpose of a presentation is to communicate information or ideas to an audience in a clear and effective manner. The reasons for making a presentation can be to inform, persuade, motivate, educate, entertain, or simply share knowledge or experiences.

The goal of a presentation can be to help your audience understand complex concepts, make informed decisions, or take action based on the information you present.

In business settings, presentations are often used to pitch products or services, report on progress or performance, or make recommendations to stakeholders.

What are the 2 main types of presentations?

When it comes to creating a presentation, there are 2 primary types: (1) speech presentations and (2) digital presentations (made for reading). There are key takeaways for nailing each presentation type. Take note of them if you intend to get good at both.

Reading presentations

Speech presentations

Digital presentations (Reading presentations)

Digital presentations, on the other hand, are presentations that the audience can access on their own computer or phone without the presenter being physically present. These presentations require a different set of skills and techniques to keep the audience engaged.

Essentials for improving your digital presentations:

• Written clarity is critical: Since your audience will be reading your presentation, it's essential to keep your content clear and concise. Say more with less.
• Show, don't tell: Use supporting visuals to help illustrate your points and make your presentation more engaging.
• Animation and annotation: Use animations and annotations to direct your audience's attention to the right place at the right time, keeping them engaged throughout. there are plenty of free animation software to help you create these.
• Personalization: Make your audience feel like you're speaking directly to them by personalizing your presentation. Use inclusive language and address their pain points, needs, and interests.

Speech presentations (Face to face)

Speech presentations are the classic type of presentation where a speaker presents to an audience in person. These presentations are usually given at conferences or meetings, and can now also take place virtually through platforms like Zoom, Google Meet, or Skype.

Essentials for improving your speech presentations:

• Less written, more spoken: Speech presentations are all about the spoken word, so it's crucial to avoid cramming too much text onto your slides. Focus on speaking to your audience instead.
• Body language and voice: In a speech presentation, your body language and tone of voice are essential to engaging your audience. Use humor, sarcasm, or suspense to keep your listeners interested.
• Rapport: Making eye contact and using real-time communication can help you build rapport with your audience and make them feel involved in your presentation.

What are the main types of digital presentations?

Digital presentations come in all shapes and sizes, but understanding the main types can help you choose the right format for your message.

Business presentations

Marketing presentations, sales presentations, education and training presentations, personal presentations.

Education & training

Business presentations are used for showcasing company performance updates, introducing new products or services, discussing future plans with clients and partners, or briefing investors.

Whether it's an internal meeting or an external one with stakeholders, business presentations are all about delivering a clear and compelling message that drives the company forward.

Marketing presentations are visual decks used to present your target audience, marketing strategies, and campaign outcomes to prospective clients, ad agencies, or stakeholders.

Sales presentations are decks that contain details about the features, pricing, and main benefits of your offering, and are used during in-person meetings or online sales calls. They’re designed to help sales reps close deals or land new clients.

Education and training presentations are slide decks designed to teach new concepts and best practices to a variety of audiences, including students, employees, or clients.

A personal presentation is used during networking events, business conferences, or public speaking engagements. It’s used to share your key accomplishments and demonstrate your passion and the main values you stand for.

What makes a good presentation?

A good presentation captivates by establishing trust, engaging the audience with interactive elements, and weaving data into an enthralling narrative that sparks emotions and inspires, leaving a lasting impact.

There are 3 things any good presentation must do:

1. Establish trust and credibility

Without your audience trusting you and your authority you will never get them to listen. And to really listen, some say, they have to like you.

To establish yourself as a credible source of information, use relevant visuals, stories, and examples that showcase your expertise and experience, earning the trust of your audience.

2. Interact with the audience

Static PowerPoint slides are no longer enough to engage anyone. Presentations need to be informative but also entertaining.

Therefore, incorporating interactive elements into your presentations like animations, videos, calculators, quizzes , polls, and live infographics is now essential to grab attention and keep your audience engaged start-to-finish .

3. Tell a good story

When it comes to digital presentations, it's not just about the information you share, but how you share it. That's where storytelling comes in! It's all about weaving a relatable narrative that resonates with your viewers, leaving them eager for more.

By blending your data and facts into an enthralling tale, you're not only dishing out knowledge but also sparking emotions and inspiration. It's a game-changer for grabbing your audience's attention and getting your message across effectively.example

How to create a good digital presentation?

To create a great digital presentation, you need to think beyond the slides and consider the experience you want your audience to have.

Think of your presentation as a journey that takes your audience from point A to point B - you need to ensure that every step of the way is memorable and captivating.

When creating a digital presentation, there's more to it than just putting together a few slides.

You can make it real-pretty, but to make it truly effective you need to have a clear understanding of where you want to take your audience, and tailor your content accordingly.

Good presentation example

This example shows how interactive content can make a presentation that pulls you in and makes you feel part of the journey.

What should a presentation include?

Most decks contain the following 3 elements:

• Introduction (the objectives and agenda of your presentation)
• Main body (key talking points that you want to cover)
• Conclusion (followed by a single, actionable call to action)

The specific outline of your presentation will depend on your particular use case.

Check out our dedicated guides for particular business presentations:

• What to Include in a Pitch Deck (Slides 99% of Investors Want)
• 7 elements of a great sales deck structure
• What should a one-pager include?
• What does a marketing deck include?

How to start and how to end a presentation?

Start your presentation with a strong hook that captures your audience's attention and makes them interested in what you have to say.

You can end your presentation with a thank you slide, but that would be too bad. For your words to carry beyond the last slide you’ll need to give your audience the next step.

And so, you should end your presentation with a singular, clear call to action that inspires your audience to follow through on your message.

What are the essential building blocks of a successful presentation?

Almost everyone nowadays makes beautiful presentations. But that’s not enough to make them successful.

5 key elements that every successful presentation includes:

1. Compelling (human) story: Your presentation should tell a story that connects with your audience on a personal and emotional level, making your message relatable and memorable.

Here are 5 quick storytelling tips to deliver engaging presentations:

2. Clear structure: A clear structure helps your audience follow along and understand the flow of your presentation. This can be chronological, sequential, before-after, problem-solution-resolution, or any other simple and easy-to-follow structure.

3. Problem and solution: Your presentation should address a problem that your audience faces and offer a solution that your product or service can provide.

4. Actionable takeaways: Your presentation should leave your audience with actionable steps or insights that they can use to apply the information you've presented.

5. Supporting visuals (product demo) and data visualization (graphs, charts, and infographics): Using visuals to support your presentation can reinforce your message and help your audience retain the information you presented.

6 biggest mistakes to avoid when creating a presentation

It’s easy to forget that the presentation is for your audience rather than for you. You may want to tell them everything from A to Z, but they may only want to know ABC.

It’s even easier to take for granted that the things you understand are clear to others. But for them, these things are horribly complex (look up the curse of knowledge).

1. Using too much text: Overloading your slides with text can cause your audience to lose interest and detract from your main points. Keep your text to a minimum and use visuals to reinforce your key takeaways.

2. Going too much into detail: attention is a limited resource so you can’t fit everything in a single presentation. Tell your audience only what they really want (and need) to know. Avoid any technical details or complex jargon that does not contribute to the core of your message.

3. Neglecting interactivity: Failing to include interactive elements can cause your audience to disengage. Use polls, quizzes, and other interactive tools, including email newsletter software , to keep your audience engaged.

4. Ignoring the power of storytelling: Telling a compelling story is critical to capturing your audience's attention and leaving a lasting impression. Use relatable stories and examples that support your key points.

5. Poor use of visuals: Using low-quality visuals, irrelevant images, or poorly designed charts and graphs can detract from your presentation and cause confusion. Use high-quality visuals that reinforce your key ideas and are easy to understand.

6. Lack of personalization: If you don’t tailor your presentation to your audience's needs, interests, and level of understanding, your message will fall flat. Make sure to consider your audience's perspective and adjust your deck accordingly.

You don't want your presentation to end up looking like this:

How to design a presentation?

Designing a presentation is a bit like decorating a cake - you want it to be visually appealing but also yummy to consume. You want it to leave your audience with a taste for more rather than a bad taste in their mouth.

Lucky for you there are practical steps for designing a presentation that truly wows your audience every time. There's also a more practical presentation maker for this than PowerPoint. You can use it to get much more engaging presntations.

Practical presentation design tips:

1. Choose a color scheme: Just like choosing the perfect icing color for your cake, selecting a color scheme that complements your brand can make your presentation feel more coherent. Or, if you’re pitching to a client, you can use their brand colors instead in order to impress them.

2. Use high-quality images: Using high-quality images is like adding a layer of delicious, rich frosting to your cake. It makes your presentation more visually interesting and helps support your key message.

3. Use consistent fonts: Using consistent fonts throughout your presentation can make it easier to read. Stick to two or three fonts that complement each other and use them consistently.

4. Incorporate visual aids: Visual aids like colorful sprinkles and creative cake toppers can take your cake to the next level. Similarly, graphs, charts, and infographics can help break text patterns and, therefore, make your presentation more memorable.

Check out our use-ready slide design with every type of slide you can think of designed according to our tips and best practices.

Where to find presentation templates?

Scouring the web for presentation templates can be a bit like looking for a needle in a haystack - it's time-consuming, frustrating, and can leave you feeling a bit lost. Most designs available look dull and samey, and are not optimized for engagement.

But don't worry, we've got you covered! Here are the best interactive presentation templates for different use cases:

Choose template by:

What tools to use to create presentations?

Unfortunately, there's no one-size-fits-all tool for creating a digital presentation. And with so many presentation tools out there, it can be hard to know where to start looking.

That’s why we've done the research for you - check out our article rounding up the best presentation software to pick the right one for your needs!

And, if you want to learn more about creating effective digital presentations, check out these posts:

• How to Make Effective & Impactful Presentations (12 Steps)
• How to Make a Multimedia Presentation (5 Easy Steps)

How to give a presentation?

Giving a presentation can be intimidating, but it's an excellent opportunity to showcase your knowledge and expertise. To deliver a successful presentation, you need to focus on engaging your audience, keeping their attention, and providing valuable information.

9 tips to help you give a memorable presentation:

1. Start with a strong hook

A strong opening is crucial to grab your audience's attention and pique their interest. Begin with a bold statement, a surprising fact, or a personal anecdote that relates to the topic of your presentation. This will immediately grab the audience's attention and make them want to listen to what you have to say.

2. Make your objectives and agenda clear

Engage your audience right from the start by letting them know what's in store for them. Outlining your objectives and agenda early on will keep your audience focused and ensure that they don't miss out on any crucial information. Let them know why it's important to pay attention to your presentation and what they can expect to learn from it. By doing this, you'll build anticipation and get them excited about what's to come!

3. Leverage storytelling

People love stories, and they are an effective way to connect with your audience. Use anecdotes, metaphors, and examples to illustrate your points and make your presentation more relatable. This will help the audience understand the concepts you're presenting and retain the information up to 60-70% better .

4. Ask questions, use humor, give simple directions that prove a point

Engage your audience by asking questions, using humor, and giving them simple tasks to perform that illustrate your point. This will keep their attention and make the presentation more interactive.

5. Direct the audience's attention

Use a pointer or built-in animation to draw the audience's attention to critical information. This will help them focus on what you're saying and avoid distractions.

6. Work on the delivery

Speak slowly and clearly, use positive language, and avoid reading from notes as much as possible. Use humor and engage with your audience to make the presentation more enjoyable. Ensure your body language is confident and relaxed, and maintain eye contact with your audience.

7. Add interactive elements

Incorporate interactive elements like polls, quizzes, or surveys to involve your audience and gather valuable feedback. This will make your presentation more engaging and ensure your audience retains the information presented.

8. Close with a CTA

End your presentation with a strong call to action (CTA). Inspire your audience to take the next step, whether it's signing up for a newsletter, buying a product, or visiting your website. Make it clear what you want your audience to do after the presentation.

9. Leave time for a Q&A session

Finally, leave ample time for a Q&A session. This will allow your audience to clarify any doubts and ask questions. It's also an excellent opportunity for you to engage with your audience and get valuable feedback on your presentation.

Create amazing digital presentations from templates

Creating a digital presentation that grabs your audience's attention and drives results may feel like a daunting task.

After all, a strong digital presentation can be the difference between leaving a lasting impression on your audience or falling flat and losing their attention.

It's like trying to teach a class without proper preparation - you're not giving your knowledge and expertise a chance to shine, and your audience might not retain the information you're presenting.

To make things easier, try using our customizable digital presentation templates that will help you create an engaging and impactful digital presentation in no time!

Where can I see examples of good presentations?

If you’re looking for real-life examples that drove results for other companies from different industry sectors, check out highly effective presentation examples by our clients .

Alternatively, if you want to see the best presentation examples that you can replicate to create your own, here are our dedicated guides:

• 10 Perfect Presentation Examples That Win Over Anyone
• 9 Unique Sales Deck Examples that Outsell the Rest
• 10 Top Pitch Deck Examples to Inspire Your Fundraising Efforts
• Top Product Presentation Examples That Wow Everyone
• Marketing Deck: What It Is & How to Make It Win (Examples)
• 6 Elevator Pitch Examples for Any Scenario (Ready for Use)

Where can I find good presentation templates?

If you’re looking for snazzy presentation templates, Storydoc should be your go-to place. We offer a fantastic selection of visually stunning designs to make your digital presentation pop.

All components have been designed with best practices in mind and optimized for engagement. Thanks to the built-in analytics panel, you can also check how your presentations perform in real-time.

Click on any of these categories to see the best presentation templates for your specific use case:

• One-pager templates
• Sales deck templates
• Pitch deck templates
• Business proposal deck templates
• Marketing decks templates
• Case studies templates
• Report templates
• White paper templates

What are common types of business presentations?

The most common types of business presentations are:

• Sales decks
• Pitch decks
• Business proposal decks
• Marketing decks
• Case studies

Is a presentation the same as a slideshow?

Technically, a slideshow is a type of presentation, but not all presentations are slideshows.

A presentation can take many different forms, from a speech to a product demonstration, and can use various tools, including slideshows, to deliver the message. So while a slideshow is certainly a popular choice for presentations, it's not the only option out there.

What is death by PowerPoint?

Death by PowerPoint is the phenomenon of boring, uninspired, and ineffective presentations that use an overabundance of bullet points, text-heavy slides, and monotonous delivery. It's a surefire way to put your audience to sleep and leave them counting down the minutes until your presentation is over.

To avoid death by PowerPoint, aim to create presentations that are visually engaging, incorporate storytelling, and use multimedia elements like images, videos, and interactive features. Remember, a presentation should be a tool to enhance your message, not a crutch to lean on.

What are common types of presentation delivery formats?

There are 5 popular types of presentation delivery formats to choose from:

• Powerpoint: A classic choice, PowerPoint offers a range of design and animation options to create static slide-based presentations.
• Google Slides : As a cloud-based tool, Google Slides makes it easy to collaborate with others in real-time. It's an excellent option for static team presentations and remote work situations.
• Keynote : Exclusive to Apple devices, Keynote is known for its sleek and elegant design options. It's an ideal choice for visually appealing presentations on Mac or iOS devices.
• PDF: For a simple, static, and easily shareable format, PDF presentations are a reliable option. They ensure consistent formatting across different devices and platforms.
• Storydoc : Taking presentations to the next level, Storydoc provides immersive and interactive templates that are sure to captivate your audience and leave a lasting impression.

What are common types of presentation speech formats?

There are 4 common types of presentation delivery formats:

• Memorized: In a memorized delivery, the presenter memorizes the entire presentation word-for-word and delivers it without notes. This format can be effective for short presentations or speeches but can be challenging to execute for longer presentations.
• Manuscript: In a manuscript delivery, the presenter reads from a written script or teleprompter. This format is great for delivering complex or technical information but can come across as less engaging.
• Impromptu: In an impromptu delivery, the presenter delivers a presentation without prior preparation or planning. This format is often used in situations like interviews or meetings and requires quick thinking and adaptability.
• Extemporaneous: In an extemporaneous delivery, the presenter delivers a presentation using notes or an outline, but not a fully scripted presentation. This format allows for flexibility and engagement with the audience while still maintaining structure.

Why is a presentation important for my business?

Here are the main reasons why presentations are essential for your business:

• Be the expert: Presentations provide a platform to showcase your expertise and share your unique perspectives with your audience, establishing you as a thought leader in your industry.
• Build connections: Presentations provide an opportunity to connect with your audience, building relationships that can lead to future business opportunities.
• Leave a lasting impression: An engaging and memorable presentation can leave a lasting impact on your audience, increasing brand awareness and improving message retention.
• Achieve your goals: Presentations can be used to achieve business goals, from generating leads to securing funding or closing deals.

How to measure the effectiveness of a presentation?

Measuring the effectiveness of a presentation is crucial to ensure it hits the mark with your audience and achieves its goals. Here are some ways to measure the effectiveness of a presentation:

Ask for feedback: Don't be afraid to ask your audience for feedback after the presentation, either through surveys or live feedback. This feedback can provide valuable insights into what worked well and what could be improved, helping you refine your approach for future presentations.

Monitor engagement: Keep a pulse on engagement metrics such as views, shares, or the average reading time if the presentation is delivered online. These metrics can give you a sense of the level of interest generated by the presentation and which parts resonated with your audience. Our own presentation maker comes with built-in analytics tracking and reporting .

Track business outcomes: If your presentation is designed to drive business results, track metrics such as lead generation, sales, or conversion rates to assess its effectiveness in achieving these goals.

Hi, I'm Dominika, Content Specialist at Storydoc. As a creative professional with experience in fashion, I'm here to show you how to amplify your brand message through the power of storytelling and eye-catching visuals.

Perfect Presentation Examples That Win Over Anyone

Top Product Presentation Examples That Wow Everyone Sales and Marketing Presentations Statistics Marketing Presentation Examples that Engage & Convert

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Everything you need to know about multimedia presentations

Get your team on prezi – watch this on demand video.

Anete Ezera May 25, 2023

Crafting a well-executed multimedia presentation can be the determining factor between success and failure when delivering presentations. The impact of a multimedia presentation is undeniable, but what exactly does it entail, and what are the essential considerations to keep in mind when creating one?

In this article, we’ll explore the key components involved in creating compelling multimedia presentations and delve into the strategies that can help you assemble these elements to craft the perfect presentation. We’ll discuss the importance of content structure, visual design, and engaging storytelling techniques that capture your audience’s attention and leave a lasting impact. Additionally, we’ll provide insights on leveraging Prezi’s features to enhance your multimedia presentations, making them more dynamic and interactive.

What is a multimedia presentation?

A multimedia presentation is a computer-based presentation that uses various forms of media to effectively communicate and engage an audience. In today’s fast-paced world, multimedia presentations have emerged as one of the most powerful and impactful means of communication. Complex ideas and information can be challenging to convey using only traditional tools. However, by harnessing the potential of visually engaging images, high-quality audio clips, and captivating video content, you can deliver a wealth of information that isn’t only clear, but also interesting, easy to understand, contextual, detailed, and engaging.

To facilitate the creation of multimedia presentations, Prezi offers a user-friendly and intuitive platform that empowers presenters to transform their ideas into attention-grabbing visual stories that move. One of the standout features of Prezi is its dynamic zooming capability. With this feature, presenters can seamlessly navigate between various levels of content, zooming in to emphasize critical details and zooming out to provide a comprehensive overview. This interactive zooming functionality not only adds visual interest to your presentation but also enables you to guide your audience’s focus and create a fluid and engaging storytelling experience. Furthermore, the presentation canvas allows for more creativity and freedom as you don’t need to be limited by the traditional slide-based presentation format. 

The psychology of multimedia

Multimedia presentations are not just about what you say but also how you make your audience feel and remember. Let’s discover how colors, visuals, and sounds can influence your audience’s perception and memory retention.

Color psychology

Colors evoke emotions and convey messages. For instance, red can signal urgency and passion, while blue suggests trust and calmness. Choose your color palette wisely to align with the emotions you want to portray to your audience.

Visual impact

Visuals are your secret weapon. The brain processes visual information 60,000 times faster than text. Use attention-grabbing images and graphics that resonate with your message. For example, if you’re presenting about eco-friendly initiatives, images of lush forests and clear skies can speak volumes.

Soundscapes

Sound can set the mood and reinforce key points. Think about the background music in movies – it enhances the overall emotional impact of a scene. In your presentation, use background music or sound effects thoughtfully to complement your content.

Memory retention

Did you know that people tend to remember only about 10% of what they hear after three days? However, if you pair that information with relevant visuals, retention jumps to 65%. Craft your multimedia presentation with this in mind; use visuals to reinforce your message for better recall.

Incorporate these psychological cues effectively, and your multimedia presentation will not only capture attention but also leave a lasting imprint on your audience’s memory.

Which elements can be included in a multimedia presentation?

Multimedia presentations have come a long way from the relatively simplistic options of the past. Now a whole range of different elements can be used to ensure your stand-alone presentation wows your intended audience. Some of the examples of what you can add to your multimedia presentations include:

• Slides: Slides are the backbone of most multimedia presentations. They consist of visual elements like text, images, graphs, and charts. Slides help you organize information and guide your audience through your presentation. For example, in a business pitch, slides can showcase product images, market data, and key points.
• Videos: Videos add motion and life to your presentation. You can use them to demonstrate processes, showcase testimonials, or provide visual explanations. In an educational setting, a biology lecture might include videos of animal behaviors or experiments.
• Audio clips: Audio clips can range from background music to voiceovers. They enhance the auditory experience of your presentation. In a travel presentation, you might include the sounds of waves crashing on a beach to create a more immersive feel.
• Animations: Animations breathe life into static content. They can illustrate processes, emphasize key points, or add a touch of humor. In a marketing presentation, animations can show how a product evolves or highlight its unique features.
• Music: Music sets the mood and tone of your presentation. It can create excitement, relaxation, or suspense. In a fashion show presentation, music may compliment the models’ walk down the runway, enhancing the overall experience.
• Images: Images are powerful visual aids. They can create certain emotions, provide context, and simplify complex ideas. In a history lecture, images of historical events and figures help students visualize the past.
• Text: Text is one of the most crucial parts of your content. It provides information, explanations, and key points. In a scientific presentation, text can explain research findings or provide definitions of complex terms.
• Podcasts: Podcasts are audio presentations that offer in-depth discussions or storytelling. They are excellent for sharing interviews, discussions, or storytelling. In a business conference, you might use a podcast-style presentation to share insights from industry experts.
• Pop-ups: Pop-ups are interactive elements that can surprise and excite your audience. They can include clickable links, additional information, or even mini-quizzes. In an e-learning module, pop-ups can provide learners with instant feedback on their progress.

For any professional who wants to stand out from the crowd with multimedia presentations that truly dazzle and inspire, Prezi’s multimedia platform brings you everything you need.

Choosing the right multimedia for your presentation subject

When creating a multimedia presentation, it’s crucial to select the appropriate multimedia elements that align with your presentation subject. By choosing the right multimedia, you can effectively convey your message, enhance understanding, and captivate your audience. Consider the following factors when selecting multimedia for your presentation:

Content relevance: does it fit your message?

Evaluate the relevance of each multimedia element to your presentation subject. Determine how each element contributes to the overall message and supports your key points. Choose multimedia that directly relates to your topic and enhances the understanding and engagement of your audience.

Visual impact: how visually appealing is it?

Visual elements play a significant role in multimedia presentations. Assess the visual impact of different multimedia options such as images, videos, and animations. Opt for high-quality visuals that are visually appealing, clear, and reinforce your message. Balance aesthetics with substance to maintain a professional and engaging presentation.

Audio enhancement: does it complement your content?

Determine if your presentation would benefit from audio elements such as background music, sound effects, or voiceovers. Audio can evoke emotions, set the mood, and reinforce key points. However, use audio sparingly and ensure it complements your content rather than overpowering it.

Data visualization: can it simplify complex data?

If your presentation involves data or statistics, explore options for effective data visualization. Choose charts, graphs, or maps that you can find on Prezi and incorporate those into your presentation. These elements will help you present complex information in a clear and digestible format. Visualizing data will also help your audience grasp the main points quickly and facilitate better comprehension. 

Multimedia integration: do all elements work together?

Aim for a cohesive and seamless integration of multimedia elements into your presentation. Ensure that different multimedia components blend well together and create a unified visual and auditory experience. Avoid using too many diverse multimedia elements that may distract or overwhelm your audience.

Accessibility considerations: is it accessible to everyone?

Keep accessibility in mind when selecting multimedia elements. Ensure that any visual or audio content you include is accessible to individuals with disabilities. Provide captions or transcripts for videos and ensure that any audio content is accompanied by text summaries. Consider the needs of all your audience members to ensure an inclusive and engaging presentation.

Technical feasibility: will it work smoothly during your presentation?

Assess the technical feasibility of incorporating various multimedia elements into your presentation. Consider the equipment and software requirements for displaying and playing different multimedia formats. Test the compatibility and functionality of multimedia elements in the presentation environment to avoid any technical glitches during your actual presentation.

By carefully considering these factors, you can choose the right multimedia elements that enhance your presentation’s effectiveness and engage your audience. Remember, the key is to strike a balance between informative content, compelling visuals, and appropriate interactivity to create a memorable and impactful multimedia presentation. 

What makes an effective multimedia presentation?

An effective multimedia presentation is like a good book you can’t put down or a catchy new song you hear on the radio that you can’t stop humming to all day long – it has your audience instantly engaged and wanting more. 

Gone are the days when we were limited to presentations that only featured text and basic graphics. Nowadays, using a combination of audio, video, and images can help anyone effectively communicate their message to any audience.

Prezi enables users to create attention-grabbing presentations that move their audience. You can create your own presentation from scratch or start out with a template that you can find in Prezi’s template gallery.

8 things to consider when creating a multimedia presentation

Creating a multimedia presentation can be very straightforward. It just requires some basic planning and preparation and the correct tools to implement those plans. Follow these steps when enhancing a presentation with multimedia.

What is your message?

What exactly are you presenting, and what key messages do you wish to communicate to your audience? Take time to thoroughly think through these questions before constructing your multimedia presentation.

Who is your audience? 

You must understand who exactly your audience is. After all, there is likely a huge difference between what might work best with 20-something IT specialists or a group of senior management. Are you hoping to sell a product to potential investors? Delivering a quarterly report to your bosses? Or preparing a presentation for a job interview? Be very clear about who your audience is.

Preparation is vital, and with it comes research. You can’t wait to get started creating your new multimedia presentation. And the temptation is often to begin without first investigating fantastic examples of other people’s work for ideas or not taking advantage of Prezi’s awesome customizable presentations that are freely available to you, the user. Simply head over to Prezi’s Gallery and get inspired!

Create your content outline

What content do you wish to include in your presentation? Once you have decided, it’s time to create a content outline for your multimedia presentation. You can begin building the structure of your presentation by splitting your topic into separate ideas that run in a clear, logical sequence. If you want to learn more about how to create an effective presentation structure, watch the following video:

Decide which visualization mediums work best 

There are literally dozens of visualization mediums to choose from. The hard part sometimes is deciding which of these works best for you. Options include GIFs, short animation clips, audio clips, TED Talk video clips – the list goes on and on. The great news is that you can easily integrate all of these elements into your Prezi presentation. What’s more, Prezi has an extensive library of different multimedia elements like GIFs, stickers, images, icons, and more that you can pick and choose while creating your presentation.

Utilize templates

You might start entirely from scratch, building the presentation from the bottom up, which is great if you already have a clear idea in your mind. However, if you’re still trying to figure out what you want the end result to look like or want to spend less time on presentation design, explore the numerous tried and tested templates available on Prezi. You’ll discover various templates that are great for multimedia presentations.

It’s time to add your multimedia 

Don’t overdo the types of multimedia content you use in your presentation. Why? Because using too many different kinds can feel overwhelming and a little too ‘show offish’. Focus on 2-4 types of content that will work best with your target audience. Try to hit that balance between simplicity and style. If you are using video or animation, use it occasionally.

If you need to present online, take advantage of Prezi Video’s option to share your content next to you on-screen during your presentation. This will engage your audience and keep them hooked throughout your multimedia presentation even online.

Review and analyze your work

Your multimedia presentation is ready. Or is it? Invest some time reviewing your presentation. Is it clearly structured and cohesive? Do the multimedia elements you have added achieve what you wanted them to achieve? Be honest with yourself and trust your intuition. If something doesn’t feel right with your presentation, don’t be afraid to make changes! 

Best practices for delivering a multimedia presentation

Delivering a multimedia presentation requires careful planning and execution to effectively engage and captivate your audience. Follow these best practices to ensure that you leave a lasting impression on your audience.

Know your material

Familiarize yourself with the content of your presentation to make sure you can confidently deliver it without relying too heavily on notes. Thoroughly understand the key points, supporting evidence, and transitions between different sections. This will enable you to maintain a natural flow and deliver a confident presentation. Also, consider using Presenter Notes . They serve as a reminder of important talking points and additional information during your presentation. Only visible to you, the presenter, the notes remain hidden from the audience. This allows you to effectively communicate your points without any interruptions.

Practice timing

Time your presentation to ensure it fits within the allocated time frame. Practice transitions between different multimedia elements, such as slides, videos, and interactive features, to maintain a smooth flow. Keep in mind that pacing is crucial, so allocate sufficient time for each part of your presentation while maintaining an engaging pace.

Use visual aids strategically

Visual aids are a powerful tool for conveying information and enhancing understanding. However, it’s essential to use them strategically to support and highlight your message, rather than distract from it. Use visuals sparingly and ensure they’re clear, visually appealing, and easy to understand. Avoid cluttered slides and prioritize concise and impactful visuals that reinforce your key points. If you want to learn more about good presentation design practices when it comes to adding visual content, watch the following video on the topic: 

Speak clearly and confidently

Effective communication is key to delivering a memorable presentation. Project your voice to ensure everyone in the audience can hear you clearly. Maintain eye contact with your audience to establish a connection and demonstrate confidence. Speak with clarity and conviction, emphasizing key points and using appropriate pauses for emphasis. A confident and engaging delivery will help your audience connect with your message.

Incorporate storytelling techniques

Storytelling is a powerful way to engage and captivate your audience. Incorporate storytelling techniques to create a narrative structure for your presentation. Begin with a compelling introduction that sets the stage and grabs attention. Use storytelling elements such as anecdotes, examples, and personal experiences to illustrate your points and make the content relatable and memorable. A well-crafted story can evoke emotions and leave a lasting impact on your audience.

Practice with technology

Familiarize yourself with the multimedia tools and technology you will be using during the presentation. In particular, get to know the endless features and capabilities of Prezi, the powerful multimedia presentation tool. Take the time to explore its features and understand how it can enhance your presentation. Familiarize yourself with the different templates, transitions, and interactive elements available. By mastering Prezi, you’ll be able to create attention-grabbing presentations that move.

Adapt to the audience

Tailor your presentation to resonate with your specific audience. Consider their demographics, interests, and background when delivering your content. Use language that is accessible and appropriate for your audience, avoiding jargon or technical terms that may be unfamiliar. Incorporate relevant examples and references that relate to their experiences. By adapting your presentation to their needs and preferences, you can create a stronger connection and enhance their overall engagement.

Engage the audience

Use interactive features to involve your audience and make the presentation more engaging. Incorporate audience polling, where participants can vote or provide feedback on specific questions or topics. Additionally, include dedicated Q&A sessions to encourage active participation and address any queries or concerns. Engaging the audience in this way promotes interaction and makes your presentation more dynamic. 

Ask for feedback

You can practice your presentation in front of people to get honest feedback. This way you can make any changes or work on specific areas that may need tweaking before the real thing. After your real presentation, you may even want to seek feedback from your audience to gather insights on what worked well and areas for improvement.

Remember, a well-delivered multimedia presentation is a combination of interesting content, effective visuals, and confident delivery. By following these best practices, you can create an engaging experience for everyone in the room.

How to engage your audience with interactive multimedia presentations

In addition to the essential components and best practices we’ve discussed, incorporating interactive elements can take your multimedia presentations to the next level. By engaging your audience in an interactive experience, you can captivate their attention and create a memorable presentation. Let’s explore some strategies for incorporating interactivity into your multimedia presentations:

Interactive charts

Instead of static images, use interactive charts to convey data and complex information. Allow your audience to explore different data points, toggle between visualizations, and interact with the content. This hands-on approach enhances understanding and engagement.

Virtual Reality (VR) and Augmented Reality (AR) 

If applicable, consider incorporating VR or AR elements into your multimedia presentations. These technologies provide immersive experiences that can transport your audience to different environments or allow them to interact with virtual objects. VR and AR can be particularly effective in fields such as architecture, education, and product demonstrations.

Gamification

Introduce gamification elements to make your presentation more interactive and enjoyable. Create quizzes, challenges, or interactive scenarios that require audience participation. Offer rewards or incentives for active engagement, such as badges or prizes.

Collaborative activities

Foster collaboration among your audience by including interactive activities. For example, you can divide your audience into small groups or pairs and provide specific tasks or discussions related to your presentation topic. Encourage participants to share their insights or findings with the larger group afterward.

Live demonstrations

If possible, incorporate live demonstrations of software, tools, or processes directly into your presentation. Showcasing practical examples in real-time can enhance understanding and engage the audience through active participation.

Remember, interactivity should align with your presentation goals and content. Incorporate interactive elements strategically to support your message and keep your audience engaged throughout the presentation. Prezi offers various interactive features and templates to help you create dynamic and immersive multimedia presentations.

By embracing interactivity, you can transform your multimedia presentations into memorable experiences that leave a lasting impact on your audience.

Common concerns with multimedia presentations

People often share some common concerns when diving into multimedia presentations. Here are a few of those concerns and simple solutions to tackle them:

Technical glitches

• Worry: Fear of technical issues derailing your presentation.
• Solution: Always have a backup plan in case technology decides to be temperamental. Test your setup beforehand to avoid unexpected surprises.

Media overload

• Worry: The fear of overwhelming your audience with too much media.
• Solution: Strike a balance by using multimedia elements strategically. Less can often be more when it comes to engaging your audience effectively.

The evolution of multimedia tools

The world of multimedia presentation tools has seen quite a transformation over the years, making the process more user-friendly and accessible than ever before. Platforms like Prezi are at the forefront of this evolution, continuously updating and improving the presentation creation process. With intuitive interfaces and a wide range of creative options at your fingertips, multimedia tools have truly democratized the art of multimedia presentations. Whether you’re a seasoned professional or a newcomer to the presentation scene, the evolution of multimedia tools has made it easier than ever to craft the perfect presentation.

Multimedia presentation examples 

Your audience will immediately lose interest if all you offer them is a traditional slide deck. Instead, take advantage of Prezi’s Gallery and get inspired by dynamic, interactive, and engaging presentations that include various multimedia elements.

Below are a few examples of attention-grabbing and creative multimedia presentations that you can get inspired by or even reuse as templates for your own presentation topic.

Summer Plans presentation

The summer plans presentation inspires and captivates. The template is perfect for delivering a story, sharing an experience, or presenting a plan. It features multiple media elements, such as animations, images, and data visualizations. 

Why Leaders Need to Get Out of Their Own Way presentation

This presentation grabs our attention with its visually appealing design and strategic use of visuals. The simple yet engaging layout divides the presentation into four parts, creating a well-defined structure that is easy to follow. You can reuse this presentation as a template for delivering a topic that you need to unpack in a certain order. 

Corporate Social Responsibility presentation

This multimedia presentation engages and captivates with animations, images, icons, and more. As a template, it’s perfect for creating and delivering informative presentations, where you need to dive into the details of certain topics.

Earth Day presentation

The Earth Day presentation is a great example of how one can create a timeline presentation with Prezi. It includes various media elements that make this multimedia presentation highly engaging and informative.

Future-proofing your presentations

To make sure your multimedia presentations stay useful and up-to-date in the long run, here are some straightforward tips:

Pick the right formats

• Use common file types like PDF, MP4, and JPEG since they’re likely to stay usable in the future.

Keep things fresh

• Don’t let your content get old. Update it regularly with new information and visuals to keep it interesting and relevant.

Fit different screens

• Make your multimedia presentations so they can work on big screens and small devices like phones or tablets.

Try new tech

• Keep an eye on new technologies like virtual reality and interactive features. They can make your presentations more exciting and modern.

Listen to your audience

• Pay attention to what your audience likes and dislikes. Their feedback can help you improve your multimedia presentations and keep them interesting.

With these easy steps, you can make sure your multimedia presentations will still be great in the future!

Create attention-grabbing multimedia presentations with Prezi

In conclusion, crafting a well-executed multimedia presentation is crucial for achieving success in delivering presentations. This article has explored the key components involved in creating compelling multimedia presentations and provided insights on how to assemble these elements effectively. By considering the importance of content structure, visual design, and engaging storytelling techniques, presenters can capture their audience’s attention and leave a lasting impact. Furthermore, leveraging Prezi’s features can enhance multimedia presentations, making them more dynamic and interactive. By incorporating these strategies and utilizing the right tools, presenters can elevate their presentations to a new level and increase their chances of achieving their desired outcomes. Ultimately, mastering the art of multimedia presentations opens up opportunities for effective communication and successful presentations in various professional and academic settings.

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What is Presentation Software Anyway? A Complete Guide to Essential Features and Why Your Team Needs Them

It’s estimated that 30 million PowerPoint presentations are created on any given day— and those numbers have likely spiked even higher given our new norm of virtual communication and remote work. Between startup pitches, business plans, all-hands meetings, and school presentations, everyone has a different story to tell. Regardless of who you are and what you do, we’d be willing to bet that you’ve created a deck or two in your day. But having a handful of presentations under your belt doesn’t necessarily mean you’re an expert. 

In fact, it’s very likely that the majority of those presentations created on a daily basis are cobbled together the night before the deadline. The result? A poorly executed deck (or frankendeck, as we like to call them) that doesn’t support your overarching purpose. In fact, 79% of people think that most presentations today suck. Your content means nothing if it gets lost in transition, and a bad deck can derail your entire presentation in the blink of an eye. Luckily, presentation software can help you create something brilliant in a fraction of the time— with no design experience required. 

Sounds great, right? But what is presentation software , anyway? Let us tell you. 

What is presentation software?

Presentation software is the deck designer you’ve been looking for, without actually having to hire a designer. At its core it’s a platform or software that enables you to create visual presentations. Everyone knows the household names like PowerPoint , Keynote , and Google Slides , but there are plenty of PowerPoint alternatives out there making presentation design simpler and more innovative. Alternative software, like Beautiful.ai, offers unique features that are not available in the dated software like PowerPoint. 

What features should you look for?

Depending on whether you work for a small business, startup or larger enterprise, finding a good presentation software program is a must. There are many different softwares to choose from, but these are the key features that you should consider when choosing your app or platform. 

A lot of inexperienced designers might dread starting a presentation from scratch (can you blame them?). A big selling point for a lot of PowerPoint alternatives is that they offer pre-built templates to help get you started. But even still, presentation design can be a big undertaking if you don’t know how to structure your story. Beautiful.ai offers a free gallery of pre-built presentation templates by our resident designer to help you start inspired. Each template is fully customizable so you can make it your own, while using our layouts to spark your own creativity.

If you’re not a designer by trade, a presentation software with artificial intelligence is smart (literally, and figuratively). Beautiful.ai’s smart slides take on the burden of design for you so that you can focus on what’s really important: your message. With smart slide templates , we apply principles of good design to each slide restraint so that it’s nearly impossible to create something that doesn’t look good. Simply add your content and watch the slides adjust without having to worry about aligning text boxes, configuring charts, or resizing text. 

Some presentation softwares do animations better than others (no, we aren’t going to name any names). Your animations should be subtle, but effective. The last thing you want is your animations to give the audience motion sickness. But when done correctly, dynamic animations build in a way that directs the audience’s attention back to your slides.

We may be biased, but Beautiful.ai’s animations bring your slides to life without overwhelming viewers. We give you the power to decide how your animations will build on each slide. You control the speed, the order, and whether they build automatically or advance with a click. You can create a custom timeline, which is a manual control of your animation build. And you can also customize the animation timing and style to choose overlapping, simultaneous, sequential, or no animation at all. Depending on your content, and talking points, you may select a slow, normal, or fast animation speed— it’s all up to you. 

Collaboration

We can all agree that working in the cloud is better than working without it. Eliminating lengthy email chains and attachments from your workflow can save a lot of time. Especially when you’re working in tandem with colleagues or clients, the cloud ensures that you are always working in the most updated version. Collaborating in presentations means that you can work on building a deck in unison with your team, which is something that’s critical in a work-from-home environment. 

With Beautiful.ai, not only can you collaborate with teammates— internal and external— in real-time, but you can also comment on slides to provide feedback or questions. Each collaborator on the presentation will receive a notification via email and within the product when a comment or edit is made on the slide so nothing falls through the cracks. 

Shareability

Shareability is something that older presentation software— like PowerPoint— lacks. Instead of having to send a file attachment with every update, newer presentation software will allow links for simplified sharing. This also helps teams with version history and content management. 

In Beautiful.ai, it’s easy to share your link out via email, social media, or embed it on a webpage. Because everything is saved on the cloud, you can edit your presentations on the fly and it will be updated immediately without having to resend a new link to your colleagues or clients. This is a game changer for board meetings, pitches, or sales proposals when a piece of information might come in at the last minute but you have already sent a link out to the deck.

Analytics is an essential tool for any business. With analytics you can see which slides performed well, and which slides your audience skipped altogether. This allows you to evaluate which information is resonating well with your audience and what might be getting lost in transition. As a business, this can help you understand your final call-to-action, and how you need to pivot to encourage a more favorable outcome. 

Beautiful.ai’s analytics shows you time spent on the presentation, total views, when the presentation was last viewed, and completion rate all within the product. 

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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What is a Presentation?

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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .

These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication. 

This article describes what a presentation is and defines some of the key terms associated with presentation skills.

Many people feel terrified when asked to make their first public talk.  Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.

A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. 

A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.

Consider the following key components of a presentation:

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.

Will it be in a setting you are familiar with, or somewhere new?

If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.

Will the presentation be within a formal or less formal setting?

A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

With a new audience, you will have to build rapport quickly and effectively, to get them on your side.

What equipment and technology will be available to you, and what will you be expected to use?

In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.

What is the audience expecting to learn from you and your presentation?

Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.

All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.

You may wish to have a look at our page on Facilitation Skills for more.

The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

See our page: Barriers to Effective Communication to learn why communication can fail.

The message or messages are delivered by the presenter to the audience.

The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.

The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.

The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.

See our page: Effective Speaking for more information.

How will the presentation be delivered?

Presentations are usually delivered direct to an audience.  However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.

Impediments

Many factors can influence the effectiveness of how your message is communicated to the audience.

For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.

As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.   

Our page: Barriers to Communication explains these factors in more depth.

Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.

Continue to: Preparing for a Presentation Deciding the Presentation Method

See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks

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How to Make a Presentation on a Computer: Effective Guide

In our work or study, we often need a presentation to make a report, prepare a speech, present a task as completed, even to present ourselves favorably for a CV or portfolio. If you struggle with creating presentations or want to clarify or delve into some aspect of the presentation making process, then our instruction article on how to make a presentation on a computer will help to answer the main questions: What to start with? What a presentation must include? What software may be used? Where to find inspiration, cool examples and lifehacks?

Getting prepared: What to consider?

We have collected the best tips in our detailed guide on how to make a presentations more professionally so that they achieve their goals. But what do you need to consider at the very beginning?

Before opening your presentation program and adding a new slide, it’s important to answer questions that will define the composition, structure and style of your future presentation. Let’s discuss them one by one.

• What is your presentation for? Here, elaborate for yourself on why you are creating the presentation, what its purpose is, what you want to change by these words or slides. Perhaps, this is the main question to ask in order to define your subsequent work.
• Who is this presentation for? A lot of depends on who will see your presentation, the presentation’s structural logic, the arguments to be used and the graphic style. Before preparing the presentation, define who you viewers will be and what they expect to see on your slides.
• How are you going to present? You also need to realize what is going to happen with the presentation after you finish the last slide: Will you distribute it by email and wait for a reply or will you present in person? That influences the amount of text on slides, the design and your preparation.
• Are there host or client requirements for the presentation? An important point that is often forgotten. Before making a presentation, inquire what the required format is, if there are restrictions for slides or a fixed structure, how long the presentation shall take, and other organizational issues. If you check for it in advance, you will have time to comply and will be confident about your material.

Presentation ideas and important notes can be conveniently gathered in  Miro  or other similar services

Basic components of a presentation

Having answered the questions above, you can proceed to the presentation preparation itself. And if you have already clicked ‘New Slide’, please wait. Don’t hurry. We have cool lifehacks for you to facilitate you further work. Let’s start with discussing the basic components of any presentation.

Structure of a presentation

Nice presentations are not created spontaneously. Talks by TED speakers are a huge work that is prepared and perfected long before they come on stage. The resulting simplicity, irony and fascination of presentations by professionals of such level are achieved owing to the perfected structure – the control of the listeners’ attention is exercised naturally and consistently. So, what do you need to elaborate to be listened to with the same fascination? 1. Basic problem What do you talk about in your presentation, i.e. , what pain, problem, statement? It is important to describe in a literally single sentence the specific problem you’re going to talk about and call to solve, so that a person who has attended or read your presentation would get solid understanding. 2. Plan of the presentation Now, compile a plan for your presentation – anything that can be used as a framework for your argumentation and scenario, you may even us the approach taught to us back in school at literature classes: exposition, developments, climax, resolution. First, define the major sections, then elaborate on your statements within each section. The beginning of your presentation is the entry point for your story and problem, here you can have an introduction and describe the subject briefly. The last slide is good for the speaker’s contact details, main idea, acknowledgements or emotional conclusion. 3. Arguments To have the audience dive into the problem and come to the decision, idea or conclusion that you need, you have to carefully choose your arguments for every item on your plan. Appropriate arguments would be facts from studies, various projects, quotes, opinions by experts, case studies (as experienced by you or other people involved). Visualized data would work well here, since it’s always easier to comprehend — as well as speaker’s experience or stories that are relatable to anyone. This helps put the audience in the particular context.

Lifehack 1: Barbara Minto Pyramid The Minto pyramid principle  is an argumentation system invented by Barbara Minto from McKinsey. This system is based on a strict principle: We structure our points in the form of a pyramid and move from the basic idea, issue or problem to arguments, stating conclusions in the end of each group of arguments. This versatile approach helps structure either compelling short meetings or full-featured addresses.

Lifehack 2: Put your plan on paper Researches and empirical observations show that information on physical media is easier comprehended and structured by our brain. This also matters when you think of how to make a presentation more engaging. In the process of coming up with the plan and arguments, it’s usually easier and more efficient to deal with paper: you strike through, draw, arrange sheets in a different order and experiment — electronic environment will not pressure you to promptly compose a slide layout and perfect design, so the process will move faster.

The preparation of the text for a presentation on business or studying issues depends on your chosen purpose, as discussed above, and whether you are going to present in person or the presentation is for reading only.

• If your presentation is for reading only: It is important here to have your ideas understood as accurately and correctly as possible. Therefore, work on your arguments and information visualization – diagrams, hyperlinks to supplemental materials, clearly structured text, fully covering the presentation’s subject and problem — this is what a good presentation for reading must have. Depending on the situation, such presentation may be built from a report, your portfolio, or a completed task. 2.  If you are to present in person:  You have 2 tools at your disposal: the text on your slides, and your speech. The basic rule is that they shall differ and not duplicate each other. Otherwise, the audience will not appreciate your work at all and will lose their focus at the 3 rd slide already. The text in the presentation should better be shortened and in separate statements, emphasizing only main points, while the conclusions and some details should be spoken out. It is most convenient to prepare it when you already have at least draft presentation – try to tell it in usual and simple words on a voice recorder. A couple of such rehearsals will help to get rid of excessive words, phrases and terms that would be challenging for you to articulate during your speech.

Visual design

The finishing touch for every presentation is its visual design. It is the design of slides that helps us hold and control the viewers’ attention, and it’s also what may put off a person and provoke mistrust. How to make a presentation look nice and sound? The points below will help with that:

Colors Choose several, like 2 or 3, harmonious colors. Typically, these are the background color, the body text color and the color for accents in headers and graphics. You can pick cool combinations with the help of some tool like  Paletton.com ,  ColorPalettes .  Example selection of a three-color scheme for a presentation

Fonts You shouldn’t overdo the fonts, too — better limit them to 1 or 2, one for body and one for headers or accents. Pick fonts that are easy to read, like Century Gothic, Muller, Roboto, Monserrat, Oswald. Even a single font might be enough, if it has various variations: Bold, Italic, Regular, and their combinations. It can help emphasize your main points and form easy-to-read text blocks.

 Google’s font selection service

Images Cool pictures in your created presentation help convey the main idea without words, create a bright visual image that will highlight your arguments. To find quality images, use stocks ( e.g. , pexels.com ,  unsplash.com ) or specialized services, like  Popsters : if you authorize in Flickr on it, you can search for the most popular images by key queries that suit you (make sure to check the license to use).

Graphics Data visualization is the power of a presentation. Anything that can be presented visually is better to form into visual elements rather than text. To find cool templates and blanks for diagrams and plots, also use specialized services and stocks, such as Freepik ,  flaticon.com . 

How to make your presentation look pretty

The design and formatting of presentations, as we have already found out, are a complex subject where a lot can be perceived subjectively. To avoid such an approach, assume that design has to solve a certain problem, for example, to effectively and simply get your ideas across to the listeners. The following principles may also help you throughout all the steps of presentation creation:

• Express yourself briefly and point by point The clearer is your thought from a slide, the better. Try to remove excessive phrases and words at all, read it out loud to check that no meaning is lost. And, of course, add new slides, use bigger font sizes and, if necessary and the number of slides is not limited by the requirements, you shouldn’t try to fit everything in one slide.
• Don’t be afraid to use a template If you have little time to prepare or you are not confident in your skills, take a presentation template and focus on working out the structure and text. Thus, you will get much more detailed and quality result. However, there’s always a chance that your template was already used by someone, so, if possible, you should customize it or work on the design by yourself.
• Less is better This principle is applicable to texts, images, fonts and colors in presentations. A frequent mistake made by beginners when creating slides is to use all at once. Remember that your best beginner’s kit to help create a really stylish presentation is point-by-point narration, few same-style quality illustrations, 2 fonts and 2 to 3 colors at most.

Presentation services and software

Presentation preparation and formatting is quite a common task, which is often has to be done in a wide variety of areas. A lot of services have been developed to facilitate this task, so we are going to discuss the major ones below. They offer a convenient and simple way of creating a presentation on your computer.

PowerPoint This is, perhaps, the best-known presentation software, from the Microsoft Office suit. Therefore, it is quite natural to have a desire to know the features of how to make a presentation in PowerPoint. PowerPoint’s advantages include wide functionality, clear and user-friendly interface; newer versions, starting 2019, also use automatic tips and settings that make your work easier, for example, accelerate alignment to grid. It is distributed on a paid basis, however there’s a 1-month trial version available.

 PowerPoint’s initial interface

Lifehack:  Check with the organization where you work or study, if they have Microsoft Office subscription available for their employees/students — quite possibly, they have.

Google Slides Google’s cloud presentations for teamwork — a convenient platform for those who work on a project in team or remotely. Google Slides has a simple interface, which is clear and easy to learn from scratch, however the set of fonts, transitions and visual elements is limited.

Keynote A standard presentation application by Apple. It offers simple and clear basic functionality similar to Google Slides. One disadvantage is platform restriction, so you’ll have to convert you presentation to PDF or PPTX to be able to open it in another program.

Canva An online platform for slide preparation with a large set of various templates that are suitable for both work and study. There are paid functions but the free functionality and set of templates are sufficient to make a nice presentation.

Prezi A website for creating animated presentations with many transitions and animation effects. It offers clear functionality and possibility to work online. Drawbacks include controversial perception that may be caused by continuous animation, the necessity to present information very briefly, limited visualization capabilities.

Where to find useful materials and inspiration?

To make your presentation interesting and engaging, your visual experience also matters, as well as the ability to quickly find a certain useful tool, get a tip or advice. We have collected for you several recommendations on where to get those.

TikTok and Instagram Social media have long become not just a place for likes and pictures but a real tool for education. The format of quick educational videos and posts more and more rapidly takes over these platforms, so TikTok and Instagram now already have many cool accounts with useful tricks, analyses, secrets and tools that are helpful in creating presentations. On TikTok, for example, this is  @Thatrelatablestudent  talking on how to quickly create stylish slides, useful services and lifehacks for presentation structuring, colors and fonts; and on Instagram —  @deardatapostbox  with her selections of tools, simple and bright ways to visualize table and data.

Accounts on presentation creation:  @Thatrelatablestudent  and  @Nandovtwork

Slideshare The best-known presentation hosting  website  — you can find here presentations on very different subjects, from TED talks to educational materials and portfolios. It is useful to follow companies who are particularly specialized in presentations, to draw ideas, experience and inspiration.

Behance A website  for designers that exhibits a lot of graphic works and illustrations from all over the world. It helps to develop your visual experience, find trends and ideas for presentations and interior designs.

Pinterest Perhaps, the best-known  platform  for inspiration. If you use a search query associated with presentations and design, you can get nice selections on various subjects, find illustrations, get inspiration from examples of working with fonts and prepare a mood board for your presentation.

Slide Bank by Bonnie & Slide The bank of free slides  from the Bonnie&Slide Presentations Academy will help to find specific sample slides for numerous topics, check what similar tasks others solved in presentations, and get inspired to create effective and bright works.

Creating a nice presentation for your study, work or public talk seems an uneasy task at first glance. However, constant training, use of advices and lifehacks will provide you with the needed experience. So, now that you have all the knowledge on how to make a presentation interesting and engaging, it's time to start with the very first step. Try, experiment, present – and we’re sure you’ll be able to make cool and effective presentations on any subject.

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Presentation Software

Learning Objectives

• Define functions of presentation graphics programs as used in business.
• Design, create, and execute an artistic presentation that includes graphics and animation.

Presentation software is designed to allow the user to present information in an engaging way with text, pictures, sound, and video. It is a way to communicate ideas in a powerful, organized manner. It utilizes sequences of slides that accompany a spoken presentation. The presentation may also be recorded and posted online. The slides are consolidated in virtual files called slide decks. Communication skills are necessary for many careers. Presentation software can help to deliver a message online or in-person to a large audience or small group. The goal is to create a presentation that will leave a lasting impression on the audience, and not distract them from the message you are delivering. The ultimate goal is to create dynamic, interesting presentations that engage your audience.

Common presentation software programs:

Going forward, we will focus primarily on Microsoft PowerPoint.

Since Microsoft PowerPoint is widely used in business, and we are using Microsoft Windows, we will focus on this presentation software. There are many similarities across presentation software, so the skills we are learning can be translated to other systems. Some of the tasks in PowerPoint may seem familiar because they were used in other applications. The following Practice It assignments are designed to be completed using Microsoft PowerPoint in Office 365 on a PC with Windows 10 or higher. You may need to download the Professional version of Office 365 (which is free to students) to access all features.

POWERPOINT PRACTICE 1

Prefer to watch and learn? Check out this video tutorial:

Complete the following Practice Activity and submit your completed project.

We will use PowerPoint to create a presentation that welcomes individuals to coding. We will build upon this presentation over the next 3 practice assignments. Key skills in this practice include creating and editing a new presentation, entering text, adding slides, presentation themes, bullets, adding and formatting pictures, transitions, and printing a presentation.

• Start PowerPoint and select the Design tab. Under Themes, select the Circuit theme. If the Circuit theme is not visible, use the search to locate it.
• Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_1.
• Take a moment to view the PowerPoint window:

• Notice that the layout of slide 1 is Title and Content. This is a common layout for the Title Slide . All text, graphics, videos, or anything that is on a slide must be in a placeholder . In the “Click to add title placeholder,” type Welcome to Coding! In the subtitle placeholder type Introduction to Python .
• On the Design tab, in the Themes group, ensure under Variants, Blue colors are selected.
• Although we only have our title slide added, most presentations have several slides. When creating your presentation, keep in mind the attention span of your audience, and the allotted amount of time. For this presentation, we have been allotted 10 minutes and will create 5 slides.
• Outline View
• Slide Sorter
• Notes Pages
• Reading View
• On the Home tab, in the Slides group, select the arrow next to New Slide and choose the Title and Content layout. In the “Click to add title” placeholder type: Student Life.
• With slide 2 still active, on the Home Tab, in the Slides Group, select the arrow next to Layout and select Two Content. Notice how the layout of slide 2 changed.
• Coding develops problem-solving skills
• Coding nurtures creativity
• Coding makes math more fun and engaging
• Coding promotes learning by doing
• Coding enables computational thinking
• Format the text as a bulleted list, with the default bullet. Change the font size of the text to 28.
• In the second placeholder, use the placeholder shortcut to insert a stock image. In the Insert Pictures dialog box, use the search bar and search the word Coding. Choose any picture, then return and insert it into the placeholder.
• With slide 2 still active, on the Transitions tab, select Fade.
• Computer Programmer
• Web Developer
• Software Application Developer
• Computer Systems Analyst
• Computer Systems Engineer
• Front and Back End Developer
• Resize the text to 28 pt and use the default bullet.
• With slide 3 still active, on the Insert tab in the Illustration group, select the arrow next to Shapes. Under Stars and Banners add the Explosion: 8 points shape to the right of the bulleted list. Click and drag the shape onto the slide.
• Inside the shape type: All High Paying Jobs.
• On the Home tab, in the Slides Group, select New Slide and choose Blank Layout. Ensure slide 5 is active.
• On the Insert tab, in the Text Group, select the arrow under WordArt , and select Word Art in the first row, first column Fill: White, Text color 1; Shadow. Type the text: Any Questions?
• Change the font size of the WordArt to 72.
• Change the font color to orange from the standard colors.
• Select the File tab to display Backstage view. Select Print to view the Print Options . Although PowerPoint slides are meant for presentations, there is the option to print slides for the presenter and participants. Under Setting, click Print All Slides.
• Under Slides, select 6 slides Horizontal. Notice how the data and page number display on the slide in Print Preview .
• Save your presentation and take note of where it is located. There should be a total of 4 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

POWERPOINT PRACTICE 2

We will continue to work with the PowerPoint presentation we started in PowerPoint Practice 1. You have been asked by the Dean to add additional content to the presentation regarding Computer Science courses that require coding. Key skills in this practice include how to enhance a presentation, insert and format images, manage slides, add speaker notes and animations, and apply effects.

• Start PowerPoint; notice how it opens in Backstage View. Under Open, browse to locate your PowerPoint_Practice_1, and select Open.
• Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_2.
• There should be 4 slides in your slide deck. Ensure your presentation is in normal view.
• With a slide selected, on the Home tab in the slides group, select New Slide and then Duplicate Selected Slides .
• With slide 4 active, change the title to Coding Courses.
• Introduction to Programming I
• Introduction to Programming II
• Data Structures
• Database Management Systems
• Programming Languages
• Delete the shapes from the slide.
• At the bottom of the screen, click Notes.
• Type the following Presenter Notes: Remember other courses that may not require coding.
• With slide 4 active, move slide 4 above slide 3 in the thumbnail pane making slide 4 become slide 3, and vice versa.
• With slide 3 still active, on the Insert tab, in the Pictures group, select Online Pictures . In the Insert Pictures dialog box, in the search box, type coding course and then press enter. Choose any image you like that represents technology. Insert the image of your choice under the last bullet on slide 3. If necessary, resize the picture so that it fits on the slide without overlapping with the text.
• Select the image you just added. On the Animations tab, in the animation group, select the Wheel entrance effect. Once the animation is applied, notice the number 1 appears next to the image to indicate this is the first animation that will play.
• On the Animations tab, in the advanced animation group, turn on the Animation Pane by clicking it one time. The Animation Pane will open on the right side of the screen. Click the down arrow next to the first animation, Picture 1, and select Effect Options . In the Wheel dialog box, select the Effect tab, and under Sounds choose Applause. Click the speaker icon to hear the applause and ensure your volume is turned up, but not too loud. Select OK to hear the applause sounds you just applied. Close the Animation Pane.
• Save your presentation and take note of where it is located. There should be a total of 5 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

POWERPOINT PRACTICE 3

We will continue to work with the PowerPoint presentation from PowerPoint Practice 2. After submitting your presentation to the Dean, she has asked you to make a few enhancements that incorporate multimedia. Key skills in this practice include screenshots, embedding videos, recording audio, and background images.

• Start PowerPoint; notice how it opens in Backstage View. Under Open, browse to locate your PowerPoint_Practice_2, and select Open.
• Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_3.
• Select slide 4 in the thumbnail pane. With slide 4 active, on the Home Tab, in the Slides Group, select New Slide and select Layout and Content.
• There should be 5 slides in your slide deck. Ensure your presentation is in normal view and select slide 5. In the title placeholder type: Why Learn Coding?
• In the content placeholder below the title, click the icon to insert an online video. To insert an online video, you can also use the Insert tab, Media group, video, online video. It may take a few moments for the Insert Video screen to load.
• Use the Search YouTube box by typing in Why Learn Coding? and then selecting the search icon or pressing enter on your keyboard. Scroll through the videos to find the video titled Why Learn Coding? If that video is not available, you can select a different one. Double-click the video or select Insert to add the video to slide 5.
• With the video selected, on the Video Tools, Format tab, resize the video so that it has a height of approximately 5″ and a width of approximately 9.4″. Move the video so that it is centered on the slide if necessary.
• On the Playback tab, select Play to watch the video.
• Another way to add an online video to a PowerPoint slide is by embedding it. Using your web browser, navigate to www.youtube.com . In the search window, type, Why Learn Coding? Locate the video Why Learn Coding? Select the Share icon, and then select embed. Copy the embed code.
• In PowerPoint, on slide 5, select the Insert tab, Media group, Video, Online Video. In the box next to From a Video Embed Code, paste the code you copied from YouTube and then press Enter. It may take a few moments for the video to preview. If necessary, right-click on the video, and then select Preview. You can put the video in the presentation either way.
• Select slide 5 in the thumbnail pane. With slide 5 active, on the Home Tab, in the Slides Group, select New Slide and select Layout and Content.
• With slide 6 still active, on the Insert tab, in the Pictures group, select Online Pictures . In the Insert Pictures dialog box, in the search box, type: computer languages. Choose any image you like that represents technology. Insert the image of your choice. If necessary, resize the picture so that it fits on the slide without overlapping with the text.
• Select slide 6 so that it is the active slide. On the Insert tab, Media group, select the arrow under Audio and select Record Audio. Record a short audio clip (about 20 seconds) and tell me what language you would like to learn.
• After recording your audio and playing it back, name it Coding. Then, close the Record Sound audio dialog box. Notice a speaker icon displays on slide 6. Move this icon to the upper left-hand corner of slide 6. Click the speaker once to play the audio.
• On slide 6, in the Notes pane, add the following note: Remember to play the audio.
• Select slide 1 so that it is the active slide. On the Design tab, customize group, and select Format Background. Under Fill, select the button next to Picture of texture fill. Under insert picture Online Picture, search for any coding picture and select Insert. Be sure to not select Apply to All, as we only want the background image applied to the title slide.
• Close the Format Background dialog box by clicking the x in the upper right-hand corner.
• Save your presentation and take note of where it is located. There should be a total of 9 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

MASTER ACTIVITY 1

Complete the following Master Activity and submit your completed project.

All about me using Google Slides

You will need to be logged into your Google account to complete this assignment. Since Google Slides is web based , it changes frequently. The steps outlined here may be slightly different from what you see on your screen. If you do not already have a Google account, you will need to create one. Go to http://google.com and in the upper right corner, click Sign In. On the Sign In screen, click Create Account. On the Create your Google Account page, complete the form, read and agree to the Terms of Service and Privacy Policy, and then click Next step. On the Welcome screen, click Get Started.

• Family and pets
• 1-, 5-, and 10-year goals
• From the desktop, open your browser, navigate to http://google.com, and then sign in to your Google account. In the upper right corner of your screen, click Google apps, and then click Slides .
• Select the template gallery to browse templates . Take a moment to view General templates.
• Select the back arrow to go back to the main Slides page. Select the plus sign to start a new Blank presentation. If necessary, hit ESC on your keyboard to show the toolbar.
• In the Themes dialog box, select the Simple Dark theme.
• Name your presentation Yourlastname_Yourfirstname_PowerPoint_Master1, and save it in your Google Drive or other location as indicated by your instructor.
• With Slide 1 selected, enter your name as the title, and for the subtitle type All About Me.
• On the Slide tab, select New Slide to insert a new blank slide. Type My Hobbies as the slide title. In the textbox below, create a bulleted list with at least 5 hobbies. The bulleted list is found on the main menu, format, in Google Slides.
• On the main menu, select the plus button to add another new slide with the same layout as the previous slide.
• Type My Family and Pets for the slide title. In the textbox below the title, create a bulleted list with information on your family and pets.
• On the main menu, select the arrow next to the plus button to add a new slide with the title and two-column layout, then type My Work and Major for the title. In the textbox to the left create a bulleted list that contains at least 3 bullets about your work life. In the textbox to the right create a bulleted list that contains at least 2 bullets about your major or future career.
• My one-year goal is to…
• My five-year goal is to…
• My ten-year goal is to…
• Complete each sentence with your own personal goals.
• Select slide 1 so that it is the active slide. Ensure the entire slide is selected, not the textbox. On the main menu, select background. In the background dialog box, next to Image, select Choose image. Select the option for Google image search. Find an image that represents you, and add it to the background for the title slide.
• If necessary, change the text color, or move the text so that it stands out against the new background image. To change the text color, select the textbox, and on the main menu, select text color.
• Select slide 2 so that it is the active slide. On the main menu, select the Insert Image button, and select Search the Web. Search for an image that describes your hobbies, and then insert it into slide 2. If necessary resize the image by selecting it and using the resize handles.
• With the image selected, choose Animate on the main menu. Add an Object Animation to Fade in on click. Play the animation to preview it and close the Motion dialog box if necessary.
• Select slide 3 so that it is the active slide. In the empty space next to the bulleted list, add a shape from the Insert tab, then Shapes. Choose any shape to compliment slide 3, and add it to your slide. Then, add text and a fill color to the shape.
• Select slide 4 so that it is the active slide. On the Insert tab, select video, and use the YouTube search to embed a video related to your future career. Trim the video so it is 3 minutes or less. If necessary, close the Format video dialog box.
• Select slide 5 so that it is the active slide. Select the textbox with your goals listed. On the main menu, select a light blue fill color for the textbox. Then, select a darker blue Border Color, with a border weight of 8px. Ensure the solid borderline is selected.
• On the Tools tab, run spell check and make any corrections.
• In the upper right-hand corner, select the arrow next to Present, and then select Present from the beginning. Use the arrows on your keyboard to navigate each slide of the slide deck. When completed, press the ESC key on your keyboard.
• Make any final adjustments to your slide deck, and submit per your instructor’s instructions.

MASTER ACTIVITY 2

In this assignment, you are working as a Clinical Educator for a local healthcare company. You have been asked to make enhancements to a presentation that will be shared with employees on how to properly wash their hands. You have been asked to make the following enhancements to the presentation:

• Change the slide deck theme Droplet Third Variant
• Insert and edit an online video demonstrating proper handwashing
• Add a chart
• Add speaker notes
• Add professional quality images to add visual interest to the presentation
• Add transitions and animations
• Add sources
• Correct bulleted list and fonts
• Run spelling and grammar
• From your data files, open the file Starter_PowerPoint_Master2. If necessary, enable content . In Backstage view, under File, Save As, save the database as Lastname_Firstname_PowerPoint_Master_2 in your assignment files folder.
• Change the slide deck theme to Droplet, with the third color variant. The color variant should be light blue. Ensure the theme and variant are applied to all slides in the deck.
• On slide 3, ensure the hand washing video from YouTube is enabled. If not, insert an online video from YouTube from a reputable source that demonstrates the WHO proper handwashing technique.
• Format the video so that the Height is approximately 5″ and the Width is approximately 9″.
• With slide 4 active, insert a new slide with the Title and Content Layout. For the title, type Statistics. In the content placeholder below the title, select the Insert Chart icon and select Clustered Column.
• Enter the following data for the clustered column chart.

• On slide 5, select the vertical value axis and format the axis so that the minimum bounds is 0.0 and maximum bounds is 0.4.
• Apply Quick Style 6 to the clustered column chart and delete the chart legend.
• Insert a textbox below the chart, and enter the following text: Source: Am J Public Health. 2008 Aug;98(8):1372-81. doi: 10.2105/AJPH.2007.124610. Epub 2008 Jun 12.
• On slide 5, enter the following speaker note:

This data is based on the research study, Effect of hand hygiene on infectious disease risk in the community setting: a meta-analysis, and Improvements in hand hygiene resulted in reductions in gastrointestinal illness of 31% and reductions in respiratory illness of 21%.

• Select slide 2. Delete all of the text starting with “This helps prevent…” and all of the text following it. Remove the bullet from the first paragraph that begins with “Cleaning hands at key times…” and change the font size to 24.
• Under the paragraph, insert an online picture that represents the importance of handwashing. The image selected should be professional. Resize the image and center it under the paragraph. Apply the Drop Shadow Rectangle Quick Style to the picture.
• Select slide 4. With all of the text selected, remove the bullets (do not delete the text). Insert an online picture that represents FAQ, or Frequently Asked Questions. Insert the image in the upper right-hand corner next to the title. Resize the image if necessary so that it fits to the right of the title.
• Centers for Disease Control
• Federal Government
• Clean hands save lives
• World Health Organization
• The International Health Authority on Handwashing
• Infection, Prevention and Control
• Thurston County Public Health in Washington
• Local County Health and Wellness
• Handwashing Toolbox
• Ensure all text that was just added is a bulleted list and left justified.
• With slide 6 still active, insert an online picture that represents the importance of handwashing. The image selected should be professional. Resize the image and center it under the paragraph. Apply the Drop Shadow Rectangle Quick Style to the picture.
• With the picture on slide 6 selected, add the Shape Animation to the picture.
• With slide 1 active, apply the Reveal Transition to all slides in the slide deck.
• Run spelling and grammar check and make any corrections.
• View your slideshow.
• Save your presentation, and take note of where it is located. There should be a total of 6 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

MASTER ACTIVITY 3

In this activity, you will create a presentation regarding your plan of study. Your presentation should include:

• A title slide with your major or plan of study
• A slide explaining why you chose this major
• A slide detailing your graduation timeline
• A slide with post-graduation plans such as University Transfer, Jobs, Certifications, etc.
• A slide highlighting your dream job
• A slide that details your biggest influencers or motivators for completing your plan of study

Your presentation should be professional and collegiate and demonstrate effective presentation strategies. It should include the following elements:

• Professional quality graphics
• Transitions and animations
• A background image on the title slide
• Proper spelling and grammar
• Review your presentation slideshow view.
• Save your presentation as YourLastName_YourFirstName_PowerPoint_Master_3, and take note of where it is located. There should be a total of 6 slides in your slide deck. Close PowerPoint and submit your entire presentation per your instructor’s instructions.

CHALLENGE IT

Complete the following Challenge and submit your completed project.

In this challenge activity, you will complete a project that incorporates many of the key skills learned in the Presentation Software unit. For this project, you are the Marketing Director for the Arizona Tourism Office. The goal of the presentation is to educate visitors on all of the wonderful things Arizona has to offer. You will create a PowerPoint Presentation with the following:

• Animations and transitions
• 7 Themed slides
• Open PowerPoint and select Blank Presentation. In Backstage View, save the presentation in your PowerPoint folder, and name it Lastname_Firstname_PowerPoint_Challenge.
• On the Title Slide, in the Title Content Placeholder, add the following text: Arizona.
• In the content placeholder under the title, add the following text: The Grand Canyon State.
• Change the Font Color to Black, Background 1. Bold all of the text.
• Add a background picture to the title slide only. The background image is found in your data files and titled PowerPoint_Challenge_Step3. Change the transparency of the background picture to 25%.
• Change the Theme to Office Theme, with the third variant.
• Using Reuse slides, add slides 2-6 from the presentation in your data files titled PowerPoint_Challenge_Step_5.
• On Slide 2, insert an online picture of a cactus. Resize and reposition the picture so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
• On Slide 2, show the speaker notes. In the notes pane, add a period after 2019. And then type the following note: Retrieved online on 1/26/2021 at https://tourism.az.gov
• On slide 3, insert the picture from your data files titled PowerPoint_Challenge_Step8. Resize and reposition the image so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
• On Slide 3, show the speaker notes. In the notes pane, add the following note: The Grand Canyon is also located in Arizona and is a National Park.
• On Slide 3, insert an Oval Callout shape. Resize the shape so that it has a height of about 2.1″ and a width of about 3.4″. The shape should be located in the bottom portion of the slide, it is ok if it covers a portion of the text or picture. Apply the Colored Fill—Blue, Accent 5 Shape Style. In the shape, type: Which parks have you been to? Apply the Float In animation to the shape.
• On slide 4, insert a Line with Markers Chart. Use the following data:

• Apply Quick Style 3 to the Line Chart, and delete the Legend.
• In the speaker notes on slide 4, type the following note: Data provided by the Arizona Office of Tourism in collaboration with Northern Arizona University—The W.A. Franke College of Business.
• On slide 5, insert the alternating hexagon SmartArt. In each shape, enter one sports team per shape, in any order. Delete the Add a picture placeholder, and delete the bulleted list of sports teams. Move the SmartArt to the right of the title. Change the colors of the SmartArt to Transparent Gradient Range—Accent 1. Apply the 3-D polished Quick Style to the SmartArt.
• On slide 6, insert an online picture of a desert sunset. If necessary, resize and reposition the picture so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
• After slide 6, add a new slide with the Blank Layout. Insert a Fill—Blue, Accent 1 Shadow WordArt with the words: We look forward to seeing you soon!
• Apply the Page Curl transition to all slides in the deck.
• View the slideshow.
• Save your presentation, and take note of where it is located. There should be a total of 7 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

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PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel . The software allows users to create anything from basic slide shows to complex presentations.

PowerPoint is often used to create business presentations, but can also be used for educational or informal purposes. The presentations are comprised of slides, which may contain text, images, and other media, such as audio clips and movies. Sound effects and animated transitions can also be included to add extra appeal to the presentation. However, overusing sound effects and transitions will probably do more to annoy your audience than draw their attention. (Yes, we have all heard the car screeching noise enough times for one lifetime.)

Most PowerPoint presentations are created from a template, which includes a background color or image, a standard font , and a choice of several slide layouts. Changes to the template can be saved to a "master slide," which stores the main slide theme used in the presentation. When changes are made to the master slide, such as choosing a new background image, the changes are propagated to all the other slides. This keeps a uniform look among all the slides in the presentation.

When presenting a PowerPoint presentation, the presenter may choose to have the slides change at preset intervals or may decide to control the flow manually. This can be done using the mouse , keyboard , or a remote control. The flow of the presentation can be further customized by having slides load completely or one bullet at a time. For example, if the presenter has several bullet points on a page, he might have individual points appear when he clicks the mouse. This allows more interactivity with the audience and brings greater focus to each point.

PowerPoint presentations can be created and viewed using Microsoft PowerPoint. They can also be imported and exported with Apple Keynote, Apple's presentation program for the Macintosh platform. Since most people prefer not to watch presentations on a laptop , PowerPoint presentations are often displayed using a projector. Therefore, if you are preparing a PowerPoint presentation for a room full of people, just make sure you have the correct video adapter.

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What is PowerPoint Presentation with Features & Examples?

PowerPoint is a presentation software developed by Microsoft, which allows users to create, edit, and deliver visually engaging slideshows, whether you're a student, professional, or simply curious, explore the power of Microsoft PowerPoint and learn how you can create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. Who knew there was big money in presentations alone? In this blog, you will learn What PowerPoint is, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations. 

Table of contents      

1) What is PowerPoint?   

2) Understanding the PowerPoint interface   

3) Key features of PowerPoint  

4) How to use PowerPoint to create a presentation?  

5) Benefits of PowerPoint   

6) Tips for creating effective PowerPoint Presentations  

7) Alternatives to PowerPoint    

What is PowerPoint?  

PowerPoint is an essential multifunctional tool for making presentations which had been created by MS. As a part of the Microsoft Office Suite, it offers a toolbox to organise the presentation by using different tools and features to make it visually pleasant and attractive. MS PowerPoint gives the opportunity for the text, graphics, multimedia objects, and animation elements to be combined in one place to allow the users to present information in a more effective way.  

Evolution of PowerPoint  

In the course of time, PowerPoint has become a very functional tool to produce high-quality presentations Moreover, a secure system would be established to manage risks of data leakage or theft. First released in 1987 for Apple computers, it defies to the competition with its easy Graphical User Interface (GUIGUI)) and its large range of functions. With every new release, MS PowerPoint offered new functionality and boasted significant improvements, staying the wonder of the world of presentations.

Understanding the PowerPoint interface  

 The PowerPoint Program provides the presenter with an easy-to-use interface for designing and updating the presentation. It is important to master its main functions in order to conduct operations using this software with a level of proficiency.Here's a breakdown of the MS PowerPoint interface:   

1) Ribbon: The Ribbon is located at the top of the MS PowerPoint window and has several tabs which include Home, Insert, Design, Transitions, etc.

2) Slides pane: Slide pane which is positioned to the far left of the window, is the PowerPoint window. You will see there a collection of your slides examples (thumbnails) which enables you to adjust and customize them with greater ease. The floating pane of the editor lets you not only add, delete, duplicate, but also hide slides from there.

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Create impactful project timelines! Click to learn How to Make a Gantt chart in PowerPoint and impress with your project planning skills!

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

From slide templates to multimedia integration, there are various Features of PowerPoint ; let's discuss some of them below.

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

Take your Microsoft Office skills to the next level – sign up for our Power Apps and Power Automate Training ! 

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

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Benefits of PowerPoint   

PowerPoint is a very popular presentation software and for a good reason. It offers numerous benefits for users, from easy collaboration to ease of use. These are some of the key benefits of PowerPoint.

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

Land the job with ease! Learn how to ace your PowerPoint interview with tips to create slides that leave a lasting impression!

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Keynote vs. PowerPoint : Discover which tool is best for your presentations! Click to compare features and make the right choice!

Tips for Creating Effective PowerPoint Presentations   

PowerPoint presentations can be powerful tools for communicating information and engaging an audience. Consider the following PowerPoint Tips to create effective presentations .

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Google Slides vs. PowerPoint : Which is best for you? Click to compare features and choose the right tool for your next presentation!

Alternatives to PowerPoint  

Most of you are used to using PowerPoint for your presentation needs since it was the first option available to us through our academics. However, if you wish to check out alternative options to Powerpoint know if they work better for you, here are ten options that is worth a short: 

5) Slidebean

6) Zoho Show 

7) Google Slide 

9) Beautiful.ai

10) Microsoft Sway

Conclusion     

This blog walked you through What is PowerPoint and how it can aid you in curating compelling visual representations of the message you wish to get across. We discussed it features and the process of how you can create presentations on PowerPoint. Now take what you know and run with it explore your options with your templates and building new ones, let your creativity take its course. 

Learn how to create customised slide shows in MS PowerPoint with our Microsoft PowerPoint MO300 Training .  

Frequently Asked Questions

Well, making a presentation can be tricky business. Here are some of the common mistakes people make:

1) Adding too much text! The presentation needs to have brief and simple points you elaborate on in person. 

2) Bad colour schemes for template and font colour. Sometimes the clash of colour may make the text illegible. 

3) Too many elements! Crowding of elements may lose your audience’s attention.   

Yes, you most definitely can! You can use PowerPoint online with a Microsoft Office 360 plug in that allows you to use all Microsoft applications on your browser. 

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A computer is a machine that can store and process information . Most computers rely on a binary system , which uses two variables, 0 and 1, to complete tasks such as storing data, calculating algorithms, and displaying information. Computers come in many different shapes and sizes, from handheld smartphones to supercomputers weighing more than 300 tons.

Many people throughout history are credited with developing early prototypes that led to the modern computer. During World War II, physicist John Mauchly , engineer J. Presper Eckert, Jr. , and their colleagues at the University of Pennsylvania designed the first programmable general-purpose electronic digital computer, the Electronic Numerical Integrator and Computer (ENIAC).

What is the most powerful computer in the world?

As of November 2021 the most powerful computer in the world is the Japanese supercomputer Fugaku, developed by RIKEN and Fujitsu . It has been used to model COVID-19 simulations.

How do programming languages work?

Popular modern programming languages , such as JavaScript and Python, work through multiple forms of programming paradigms. Functional programming, which uses mathematical functions to give outputs based on data input, is one of the more common ways code is used to provide instructions for a computer.

The most powerful computers can perform extremely complex tasks, such as simulating nuclear weapon experiments and predicting the development of climate change . The development of quantum computers , machines that can handle a large number of calculations through quantum parallelism (derived from superposition ), would be able to do even more-complex tasks.

A computer’s ability to gain consciousness is a widely debated topic. Some argue that consciousness depends on self-awareness and the ability to think , which means that computers are conscious because they recognize their environment and can process data. Others believe that human consciousness can never be replicated by physical processes. Read one researcher’s perspective.

Computer artificial intelligence's impact on society is widely debated. Many argue that AI improves the quality of everyday life by doing routine and even complicated tasks better than humans can, making life simpler, safer, and more efficient. Others argue AI poses dangerous privacy risks, exacerbates racism by standardizing people, and costs workers their jobs leading to greater unemployment. For more on the debate over artificial intelligence, visit ProCon.org .

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computer , device for processing, storing, and displaying information.

Computer once meant a person who did computations, but now the term almost universally refers to automated electronic machinery . The first section of this article focuses on modern digital electronic computers and their design, constituent parts, and applications. The second section covers the history of computing. For details on computer architecture , software , and theory, see computer science .

Computing basics

The first computers were used primarily for numerical calculations. However, as any information can be numerically encoded, people soon realized that computers are capable of general-purpose information processing . Their capacity to handle large amounts of data has extended the range and accuracy of weather forecasting . Their speed has allowed them to make decisions about routing telephone connections through a network and to control mechanical systems such as automobiles, nuclear reactors, and robotic surgical tools. They are also cheap enough to be embedded in everyday appliances and to make clothes dryers and rice cookers “smart.” Computers have allowed us to pose and answer questions that were difficult to pursue in the past. These questions might be about DNA sequences in genes, patterns of activity in a consumer market, or all the uses of a word in texts that have been stored in a database . Increasingly, computers can also learn and adapt as they operate by using processes such as machine learning .

Computers also have limitations, some of which are theoretical. For example, there are undecidable propositions whose truth cannot be determined within a given set of rules, such as the logical structure of a computer. Because no universal algorithmic method can exist to identify such propositions, a computer asked to obtain the truth of such a proposition will (unless forcibly interrupted) continue indefinitely—a condition known as the “ halting problem .” ( See Turing machine .) Other limitations reflect current technology . For example, although computers have progressed greatly in terms of processing data and using artificial intelligence algorithms , they are limited by their incapacity to think in a more holistic fashion. Computers may imitate humans—quite effectively, even—but imitation may not replace the human element in social interaction. Ethical concerns also limit computers, because computers rely on data, rather than a moral compass or human conscience , to make decisions.

Analog computers use continuous physical magnitudes to represent quantitative information. At first they represented quantities with mechanical components ( see differential analyzer and integrator ), but after World War II voltages were used; by the 1960s digital computers had largely replaced them. Nonetheless, analog computers, and some hybrid digital-analog systems, continued in use through the 1960s in tasks such as aircraft and spaceflight simulation.

One advantage of analog computation is that it may be relatively simple to design and build an analog computer to solve a single problem. Another advantage is that analog computers can frequently represent and solve a problem in “real time”; that is, the computation proceeds at the same rate as the system being modeled by it. Their main disadvantages are that analog representations are limited in precision—typically a few decimal places but fewer in complex mechanisms—and general-purpose devices are expensive and not easily programmed.

Digital computers

In contrast to analog computers, digital computers represent information in discrete form, generally as sequences of 0s and 1s ( binary digits, or bits). The modern era of digital computers began in the late 1930s and early 1940s in the United States , Britain, and Germany . The first devices used switches operated by electromagnets (relays). Their programs were stored on punched paper tape or cards, and they had limited internal data storage. For historical developments, see the section Invention of the modern computer .

During the 1950s and ’60s, Unisys (maker of the UNIVAC computer), International Business Machines Corporation (IBM), and other companies made large, expensive computers of increasing power . They were used by major corporations and government research laboratories, typically as the sole computer in the organization. In 1959 the IBM 1401 computer rented for $8,000 per month (early IBM machines were almost always leased rather than sold), and in 1964 the largest IBM S/360 computer cost several million dollars.

These computers came to be called mainframes, though the term did not become common until smaller computers were built. Mainframe computers were characterized by having (for their time) large storage capabilities, fast components, and powerful computational abilities. They were highly reliable, and, because they frequently served vital needs in an organization, they were sometimes designed with redundant components that let them survive partial failures. Because they were complex systems, they were operated by a staff of systems programmers, who alone had access to the computer. Other users submitted “batch jobs” to be run one at a time on the mainframe.

Such systems remain important today, though they are no longer the sole, or even primary, central computing resource of an organization, which will typically have hundreds or thousands of personal computers (PCs). Mainframes now provide high-capacity data storage for Internet servers, or, through time-sharing techniques, they allow hundreds or thousands of users to run programs simultaneously. Because of their current roles, these computers are now called servers rather than mainframes.

Sometimes abbreviated as PP or PPT , PowerPoint is a presentation program developed by Microsoft that creates a slide show of important information, charts, and images for a presentation. PowerPoint is frequently used for business and school presentations.

Where do you find or start PowerPoint?

• PowerPoint example.
• Benefits of PowerPoint.
• Related information.

If you have Microsoft PowerPoint or the entire Microsoft Office package installed in Microsoft Windows, you can find PowerPoint in your Start menu .

Realize that new computers do not include PowerPoint. It must be purchased and installed before it can run on your computer.

If you do not have PowerPoint and don't want to purchase Microsoft Office to get it, you can try using Google Slides , a free online presentation program similar to PowerPoint.

If PowerPoint is installed on your computer, but you can't find it in your Start menu, use the following steps to launch PowerPoint manually:

• Open My Computer .
• Click or select the C: drive . If Microsoft Office is installed on a drive other than the C: drive, select that drive instead.
• Navigate to the Program Files (x86) folder, then the Microsoft Office folder.
• If there is a root folder in the Microsoft Office folder, open that folder. Then open the OfficeXX folder , where XX is the version of Office (e.g., Office16 for Microsoft Office 2016). If there is no root folder, look for and open a folder with "Office" in the name.
• Look for a file named POWERPNT.EXE and double-click that file to start Microsoft PowerPoint.

Start PowerPoint without using a mouse

Follow these steps to launch PowerPoint without using a mouse.

• Press the Windows key .
• Type powerpoint .
• Select the PowerPoint entry in the search results using the arrow keys and press Enter to launch the PowerPoint application.

PowerPoint example

The picture below is an example of how Microsoft PowerPoint appears, with a red description in each major area.

PowerPoint slides may contain only text, or they can include pictures, videos, or animated text and images. Text may be formatted in the same ways as Microsoft Word , with custom color, size, and font type.

While the look and feel of PowerPoint has changed over the years, the functionality has remained mostly the same.

Microsoft PowerPoint files have the file extension .ppt or .pptx .

Benefits of PowerPoint

PowerPoint provides multiple benefits to users, including:

• It is widely used and considered the "standard" for presentation software. If you create a PowerPoint presentation, it's more likely to be easier for others to open and view.
• It includes many optional presentation features, including slide transitions, animations, layouts, templates, etc.
• It offers the option to export its slides to alternative file formats, including GIF (graphics interchange format) and JPEG (Joint Photographic Experts Group) images, MPEG-4 video, PDF (Portable Document Format), RTF (rich text format), WMV (Windows Media Video), and PowerPoint XML (extensible markup language).

Related information

• How to create or add a slide in Microsoft PowerPoint.
• How to insert a picture in Microsoft PowerPoint.
• How to add a video to a Microsoft PowerPoint presentation.
• How to insert a sound file into a PowerPoint presentation.
• How to add or remove animations in a PowerPoint slide.
• How to start and stop a PowerPoint slide show.
• Microsoft PowerPoint help and support.
• Software help and support.

Business terms , CamelCase , Computer abbreviations , File viewer , Google Slides , Notes Pane , Office , Office 365 , Office Online , Presentation program , Productivity tools , Software terms , Transition

Presentation Definition: A Comprehensive Guide

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Table of contents, unraveling the presentation definition, what is a presentation, historical roots: from latin to modern day, types and formats of presentations, enhancing presentation skills: a guide, presentation in the digital age: multimedia and keynote, the art of visual aids: graphs and more, presentation in different languages, presentation in literature and culture, effective presentation: tips and techniques, incorporating quizzes and group activities, presentation in educational contexts, synonyms and related terms, the thesaurus and vocabulary expansion, historical and specialized types of presentations, presentation in business: introducing a new product, word of the day: presentation, key points and summarization, cultural influences and adaptations, the role of technology, eye contact and body language, the art of storytelling, innovation and new products, speechify studio.

Unraveling the Presentation DefinitionPresentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly...

Presentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly mean? In this article, we delve into the definition of presentation , exploring its various facets and applications in different fields.

The Essence of Presentation: A Definition

A presentation is the act of presenting information or ideas to a group of people in a structured and deliberate manner, often with the aid of visual aids like PowerPoint, Keynote, or multimedia tools.

Presentations are a ubiquitous part of the professional, educational, and social landscape. The act of presenting, essentially communicating information and ideas to a group of people, has evolved significantly over time. This article explores the definition of a presentation, its various formats, the skills required to make it effective, and the nuances of a great presentation, all while weaving in an eclectic mix of keywords.

The Evolution from 'Praesentātiō' to 'Presentation'

In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as "the action or process of presenting something to someone." In Latin, the term stems from 'praesentātiō', denoting the action of placing before or showing. This definition has broadened in modern English to encompass various methods of showcasing information, whether it's a business pitch, an academic lecture, or introducing a new product.

The term has its origins in Latin ('praesentātiō'), evolving through various languages like French and British English, symbolizing the act of presenting, displaying, or giving something to others.

Diverse Formats for Different Needs

Presentations can vary in formats - from formal PowerPoint presentations to informal Prez (an informal abbreviation of presentation) discussions, each tailored to suit specific requirements.

Mastering the Art of Presentation

Presentations come in various formats, from the traditional speech to more contemporary multimedia showcases. PowerPoint, a widely used tool, allows the integration of text, images, and graphs to create visually appealing slides. Similarly, Apple's Keynote offers tools for creating impactful multimedia presentations. The inclusion of visual aids, like graphs and charts, enhances comprehension and retention. For those interested in learning Spanish, Arabic, or French, incorporating these languages in presentations can broaden audience reach.

Effective presentation skills involve a blend of clear communication, eye contact , engaging visual aids , and a confident delivery. These skills are crucial in both business and educational settings.

Embracing Technology for Impactful Presentations

In the era of digital communication, tools like multimedia presentations and Apple's Keynote software have become indispensable for creating dynamic and interactive presentations.

Using Graphs and Visuals Effectively

Effective presentations often include graphs and other visual aids to convey complex information in an easily digestible format, enhancing the audience's understanding.

A Multilingual Perspective

The concept of presentation transcends languages, from English to Arabic , each offering unique nuances in the art of presenting.

Presentation Copy and Beyond

The term also appears in literary contexts, such as a "presentation copy" of a book, and in cultural scenarios like a "breech presentation" in childbirth, where the baby is positioned to exit the birth canal feet first.

Crafting an Impactful Presentation

An effective presentation is more than just delivering facts; it involves engaging storytelling, structured key points , and the ability to connect with the audience.

To deliver an effective presentation, certain skills are paramount. English, being a global lingua franca, is often the preferred language for presentations. However, the ability to present in multiple languages, like Spanish or French, can be a significant advantage.

Eye contact is a crucial skill, establishing a connection with the audience and making the presentation more engaging. Additionally, the ability to read the room and adjust the presentation accordingly is vital.

Interactive elements like quizzes can transform a presentation from a monologue into a dynamic group activity. They encourage participation and can be especially effective in educational settings. Quizzes can also be used in business presentations to gauge audience understanding or to introduce a new product.

Learning Through Presentations

In educational settings, presentations are used as a tool for teaching and assessment, often involving quizzes and interactive sessions to enhance learning.

Exploring Synonyms and the Thesaurus

The thesaurus offers a range of synonyms for 'presentation,' such as exhibition, demonstration, and display, each with slightly different connotations.

Utilizing a thesaurus can enrich presentation language, offering synonyms and example sentences to clarify points. The 'word of the day' concept, often found in English learning resources, can be an interesting addition to presentations, especially in multilingual contexts.

The term 'presentation' also has specialized meanings. In historical contexts, a 'presentation copy' refers to a book or manuscript gifted by the author. In obstetrics, 'breech presentation' denotes a situation where the baby is positioned to exit the birth canal feet or buttocks first. Understanding these specialized definitions enriches the overall grasp of the term.

The Role of Presentation in Business

In business contexts, presentations are crucial for scenarios like introducing a new product , persuading investors, or communicating with stakeholders.

Expanding Vocabulary with 'Presentation'

In language learning, 'presentation' can be a word of the day , helping learners understand its usage through example sentences and pronunciation (notated as /ˌprez.ənˈteɪ.ʃən/ in English).

An effective presentation distills complex information into key points, making it easier for the audience to remember the most important takeaways. Summarization skills are critical in achieving this clarity.

The concept of presentations varies across cultures. In Arabic-speaking countries, the style of presentation might differ significantly from that in English-speaking contexts. The benefice of understanding cultural nuances cannot be overstated, as it can significantly impact the effectiveness of a presentation.

Technology, particularly multimedia, plays a pivotal role in modern presentations. From PowerPoint slides to advanced software like Keynote, the use of technology has revolutionized the way information is presented. The integration of videos, sound, and interactive elements makes presentations more engaging and memorable.

In delivering a presentation, non-verbal cues like eye contact and body language are as important as the spoken content. Maintaining eye contact with the audience establishes a connection and keeps them engaged. Similarly, confident body language can convey authority and enthusiasm.

A great presentation often resembles storytelling. It's not just about relaying facts; it's about weaving a narrative that resonates with the audience. This involves understanding the audience's needs and interests and tailoring the content accordingly.

Presentations are often the first introduction of a new product to the market. The effectiveness of these presentations can make or break the product's success. Highlighting the unique features and benefits in a clear, compelling manner is crucial.

The Power of Presentation

Presentations are a powerful tool for communication and education. Whether in a formal business setting or an informal educational environment, mastering the art of presentation can lead to more effective and impactful communication.

1. Oxford English Dictionary

2. Merriam-Webster Thesaurus

3. Apple Keynote User Guide

4. Presentation Techniques in Educational Literature

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## Frequently Asked Questions About Presentations

### What is in a presentation?

A presentation typically includes a combination of spoken words and visual aids such as PowerPoint slides, graphs, or multimedia elements. It's an organized way to convey information or ideas to a group of people.

### What is meant by giving a presentation?

Giving a presentation refers to the act of presenting information or ideas to an audience. This act, known in various languages including English, Spanish, and French as 'presentation' (or 'praesentātiō' in Latin), involves communication skills, visual aids, and sometimes interactive elements like quizzes.

### What makes a good presentation?

A good presentation effectively communicates key points, engages the audience through eye contact and clear speech (often practiced as a 'word of the day' in English classes), uses visual aids like graphs, and is well-structured. Effective presentation skills are crucial for this.

### What are the types of presentation?

There are various types of presentations, including formal business presentations (often using PowerPoint or Keynote), educational lectures, sales pitches for a new product, and informal talks. Each type uses different formats and approaches.

### What are the 4 parts of a presentation?

The four main parts of a presentation are the introduction, the main body, the conclusion, and the Q&A session. Each part plays a vital role in delivering an effective presentation.

### What are the three things that a good presentation should do?

A good presentation should inform, engage, and persuade or inspire the audience. It's about more than just delivering facts; it's an act of communication that can change perspectives or encourage action.

### How is a presentation linked with multimedia?

Presentations often use multimedia elements like videos, audio clips, and animated graphs to enhance the viewer's understanding and engagement. Multimedia tools like PowerPoint and Keynote are widely used in creating dynamic presentations.

### How long should a presentation be?

The length of a presentation can vary, but it's typically between 15 to 30 minutes. The duration depends on the context and the amount of information to be covered. It's important to keep presentations concise to maintain the audience's attention.

These answers incorporate various aspects of presentations, including their definition, formats, and the skills required, in multiple languages and contexts, as seen in resources like Oxford dictionaries and thesaurus.

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presentation

Definition of presentation

• fairing [ British ]
• freebee
• largess

Examples of presentation in a Sentence

These examples are programmatically compiled from various online sources to illustrate current usage of the word 'presentation.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.

Word History

15th century, in the meaning defined at sense 1a

Phrases Containing presentation

• breech presentation

Dictionary Entries Near presentation

present arms

presentation copy

Cite this Entry

“Presentation.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/presentation. Accessed 11 Sep. 2024.

Kids Definition

Kids definition of presentation, medical definition, medical definition of presentation, more from merriam-webster on presentation.

Nglish: Translation of presentation for Spanish Speakers

Britannica English: Translation of presentation for Arabic Speakers

Britannica.com: Encyclopedia article about presentation

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The Definition of a Slide (or Slides) in a PowerPoint Presentation

• Brock University

Presentation software such as PowerPoint generates a series of slides to accompany a human presenter or to be recorded as a stand-alone presentation. A slide is a single screen of a presentation, and every presentation is composed of several slides. Depending on the subject matter, the  best presentations may consist of 10 to 12 slides to get a message across, but more may be needed for complex subjects.

Slides keep an audience's attention during a presentation and provide additional supporting information in textual or graphic format. 

Selecting Slide Formats in PowerPoint

When you open a new PowerPoint presentation file, you are presented with a large selection of slide templates that you can choose from to set the tone for your presentation. Each template has a series of related slides in the same theme, color, and font choice for different purposes. You can choose a template and use only the additional slides that work for your presentation.

The first slide of a presentation is usually a title or introductory slide. It typically consists of text only, but it can include graphic elements or images as well. Subsequent slides are chosen based on the information to be transmitted. Some slides contain images, or charts and graphs.

Transitions Between Slides

Slides follow one after another during a presentation, either at a set time or when the presenter advances the slides manually. PowerPoint includes a large number of transitions you can apply to slides. A transition controls the appearance of one slide as it transitions to the next. Transitions include one slide morphing into another, a fade of one to another, and all sorts of special effects such as page curls or animated motion.

Although transitions add extra interest to a slide presentation, overdoing them by applying a different spectacular effect to each slide tends to look unprofessional and may even distract the audience from what the speaker is saying, so use transitions judiciously.

Enhancing a Slide

Slides can have sound effects attached to them. The sound effects list includes cash register, crowd laughing, drum roll, whoosh, typewriter and many more. 

Adding motion to an element on a slide – a line of text or an image – is called animation. PowerPoint comes with a large selection of stock animations you can use to generate movement on a slide. For example, you can choose a headline and have it zoom in from the margin, spin around 360 degrees, flip in one letter at a time, bounce into position or one of many other stock  animation effects .

As with transitions, don't use so many special effects that the audience is distracted from the content of the slide. 

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What are Presentation Graphics?

Pre-requisites: Introduction to Computer Graphics

Graphics are defined as any sketch or a drawing or a special network that pictorially represents some meaningful information. Computer Graphics is used where a set of images needs to be manipulated or the creation of the image in the form of pixels and is drawn on the computer. Computer Graphics can be used in digital photography, film, entertainment, electronic gadgets, and all other core technologies which are required. It is a vast subject and area in the field of computer science. Computer Graphics can be used in UI design, rendering, geometric objects, animation, and many more. 

Presentation graphics provides predefined backgrounds and simple page layouts to help in the creation of slides. These slides can be moved automatically within seconds.

Slides: 

Slides mean we have text, graphics, audio clips, video clips, animations, and other effects   Presentation graphics is also known as Presentation Software. The best example of presentation graphics is Microsoft PowerPoint. 

In recent days we have a new presentation tool that is: our Web browser and that is for creating Web pages, like Microsoft’s FrontPage and Adobe’s PageMill. 

Rules to Design Presentation:

• Keep it simple: Make it simple to understand. It only contains information regarding your topic.
• Correct Spelling:   We have to be careful with the spelling that we have written.
• Consistency: There is need to be continuous flow from one slide to another.
• Don’t put too much on a Slide: Don’t write too much. just give a brief description and important points.
• Use Fonts Properly: Only you can use two font styles in the presentation.
• Find Your Equipment: First, you have to be confident with your topic and details about it.

Uses: 

Presentation graphics programs are mainly concerned with the display of graphs and charts but now allow users to attach anything from text to animations. When Compared to other programs like Excel, PowerPoint follows a slideshow format.

Applications:  

In the following areas we can use presentation software:

• Google Slides
• Microsoft Office
• WPS Office 
• Photo Slideshow with Music

Advantages:

• Less Cost: The cost is low to use presentation software
• Logical Ideas: Tables and graphs are used to represent information then a logical order is created to give a clear idea for viewers.
• Acceptability: By using this busy person can easily get an idea about the topic.

Disadvantages:

• Time-taking process. It needs more time to prepare.
• Data can sometimes be lost.
• Errors and Mistakes can occur during design.

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