spouse cover letter for schengen visa

Spouse Schengen Visa

If you are travelling to the Schengen area as the spouse of an E.U. citizen, you should apply for the European Spouse Schengen Visa. 

What is a European Spouse Schengen Visa?

• A kind of short term (Type C) visa allowing you access to the Schengen area for up to 90 days within a 180-day period as the spouse of an E.U. citizen.

Eligibility: Who can apply for a European Spouse Schengen visa?

• Anyone who is the valid spouse of an E.U. citizen is eligible to apply for the European Spouse Schengen Visa.

Required Documents For Spouse Schengen Visa 

• Copy of your spouse’s passport and/or;
• Copy of your spouse’s national ID card.
• Copy of your marriage certificate (to your E.U. spouse) from both your spouse’s country and your own.
• Letter from the spouse stating purpose and duration of travel and respective address of stay in the Schengen state(s).

How to Apply for 

• Determine the Schengen country where you will be spending the most time on your trip. You will apply for the European Spouse Schengen Visa through that country’s consulate.
• Determine how many “Entries”  to the Schengen area you need.
• Select “Other” , as purpose for travelling. There is additional space for you to provide further information as to your reason for travel. Under “Family Relationship with an EU Citizen” , select “Spouse” .
• Gather your Basic Required Documents , as well as the documents required for your European Spouse Schengen Visa.
• Schedule an interview appointment (if applicable). Depending on the location of the consulate/embassy or visa center you are applying through, you may have to schedule an appointment in order to submit your application. Alternatively, you may be able to drop off your application without prior arrangement, so long as you do so during normal operating hours. Contact your consulate/embassy directly to find out if you need to schedule an appointment in order to submit your application.
• Fill out your application . Different countries provide different ways of accessing applications-you might have to use an online application portal or fill out a print-application by hand.
• Do NOT pay the application fee . Please note, spouses of European citizens are generally exempt from the standard Schengen visa fee for adults (80 Euros). However, if you are applying through a visa service provider, you will likely have to submit a service payment with your visa application. This is a separate cost from the visa fee, and something spouses of EU citizens are not exempt from.
• Submit your application . Different consulates/embassies and visa centers have different procedures for submitting applications. In most cases, applications must be submitted in person wherever you are applying. When you submit your application, you will likely also be asked to submit your fingerprints.

When to Apply

• You should apply for a Schengen Visa at least 15 days prior to the day you intend to travel, and no earlier than 6 months before you leave.

Where to Apply

• You should apply for the European Spouse Schengen Visa through the consulate of the country you are travelling to in the Schengen area.
• If you are travelling to multiple countries in the Schengen area, you should apply through the consulate of the state in which you will spend the most time. And in case you plan to spend an equal period of time in those multiple countries, then you need to apply at the embassy, the consulate or the associated Visa Application Center of the country where you will arrive first.

Processing Time

• The processing time for a European Spouse Schengen Visa is generally about two weeks (15 days). In rarer cases, consulates can take anywhere from 30-60 days to render a decision on an application.

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 02 Apr 2024

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Last Updated : 02 Apr 2024 at

30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of €30,000
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservationsfor our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings.
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

Planned Itinerary:

• November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
• November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
• November 18, 2022 – Travel To Marvik and stay there for 4 days
• November 22, 2022 – Travel from Marvik to Frankfurt
• November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.

Therefore, a perfect cover letter will make things easier for them and ensure a fasterS chengen Visa processing time.

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation.

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

Ane mployment letter.

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of theS chengen Areap repared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically.

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

German mission in US

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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Cover letter for Schengen visa(5 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Schengen Visa.”

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

[Your Complete Name] [Your Address]”

“[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[name and signature of physician]”

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Phone number]

[Address of employer]”

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

I, [Your full name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife’s full Name], visa application.

[Wife’s Name] will be traveling with me to [Destination name] for tourism and vacationing purposes. My wife and I will depart on [enter date DD/MM/YY] and return to [enter home country/other country] on [enter date DD/MM/YY].

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

Please find all the required documents attached to this letter to support the given statements.

Kind regards

[applicant name]

[Your home address]

[Your phone number]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761

June 7, 2017 – Sightseeing in Germany

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur

June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

<Your Complete Name>

<Your Address>, India’

Frequently Asked Questions:

What are the types of schengen visa cover letters.

There are mainly 3 types of cover letters:

• A cover letter for tourism purposes 
• A cover letter for business purposes 
• A cover letter for medical purposes 

What should your cover letter include?

This Is What to Include in a Cover Letter

• Proof That You’ve Done Your Homework. 
• An Explanation of How Your Skills Relate to the Job. 
• Your Excitement About the Position.

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Home > Blog > Guides > Schengen Visa Sponsorship Letter

Schengen Visa Sponsorship Letter

on 22 Nov, 2021

Guide: Sponsorship Letter For Your Schengen Visa Application

What is a sponsorship letter for your schengen visa application.

A “Sponsorship Letter” for your Schengen Visa application is a letter where it states that someone else (e.g., a parent, sibling, friend, etc.) will cover your expenses during your trip to the Schengen Region. 

The sponsorship letter is only required for travelers who are not able to support their own expenses of their trip to Europe and someone else is taking this responsibility on their behalf.

A Visa sponsorship letter does not necessarily have to be written by someone who is exclusively living in the Schengen Region.

 For some Schengen States, your sponsor must be a citizen/ reside legally on one of their Schengen territories, while for others, any person who lives outside the Schengen Region can be your sponsor, as long as they are funding your trip. 

Your sponsor does not necessarily need to join you on your journey. To keep it simple, we recommend that you use any sponsor, no matter their location.

Before learning more about the sponsorship letter, you should have a better understanding of the difference between an invitation letter , accommodation sponsorship letter , and sponsorship letter (this guide), so that you won’t get confused. 

The difference between them lies in the purpose of each of of these letters:

● Invitation

A Visa invitation letter is a letter written by someone who lives in the Schengen Area and knows you but will not support your trip financially and will not provide you with accommodation. 

They just support your application by inviting you to the Schengen Area, which is where they reside but without them covering your expenses or providing you with accommodation. 

Also, the invitation letter is different from a cover letter (or covering letter) that has the purpose to introduce yourself to the consular officer(s).

● Accommodation (only) Sponsorship

An accommodation sponsorship letter is a letter where it states that someone living in the Schengen Area is willing to provide you with accommodation only, but they will not be covering other expenses such as transport, activities, daily expenses, etc (it is expected that this will either be covered by yourself or another sponsor).

● Sponsorship 

A sponsorship letter for Schengen Visa is a letter where it states that someone else will cover all of your expenses for your journey to the Schengen Region (the letter has to outline if you will be staying or not at sponsor’s address and which expenses are excluded and included – e.g., flight tickets, insurance, etc). 

The Relationship With Your Sponsor Is Highly Important

Even though most Embassies/Consulates do not specify who can be your Schengen Visa sponsor, please consider that the relationship with your sponsor matters a lot .  

The Visa Embassy officers will carefully check your application so that they can be sure that the relationship with your sponsor is reliable. 

This is the main reason we strongly recommend someone who is one of your 1st-degree legal relatives to write a sponsorship letter for you (e.g., one of your parents, a child, sibling, or spouse). 

As a general rule, you are allowed to have a sponsor who is a friend/boyfriend/girlfriend/cousin/etc. but the immigration officer(s) will ask themselves the following questions when processing your application:

• Why would this person give you money as a gift?
• Is your relationship with this person reliable enough that they will actually support you once you arrive in the Schengen Region?
• Could this person be fraudulent and lead to you not returning from the Schengen Region?

Also, if the person who is writing the sponsorship letter for Schengen Visa is living in the Schengen Region, you must be ready to prove your rootedness (the ties you have in your country of residence). 

Do not forget that your main goal as an applicant is to prove that you have genuine intentions to return to your country of residence. 

If you are unemployed and someone living in the Schengen Region is ready to cover all of your expenses related to your journey, the immigration officer(s) may believe that you do not have enough reasons to return from Europe, and that you may stay in (or migrate to) the Schengen Region illegally. 

Of course, having a sponsor who lives in a Schengen country does not mean that your application will automatically be rejected but you must submit supporting documents to prove your relationship and intentions to return to your country of residence. 

A sponsorship letter for Schengen Visa should include relevant information, such as the applicant’s name with passport details, sponsor’s address or hotel address, Embassy phone number and address, etc. 

To support the given statements, you must also attach to the sponsorship letter some specific documents. 

The Importance Of The Sponsorship Letter For Your Schengen Visa Application

The sponsorship letter for Schengen Visa is extremely important because each applicant has the duty to prove that they have enough financial means to support themselves while travelling though the Schengen Region. 

Bringing proof of financial means ensures the Visa Embassy officers that you won’t be a burden for the Schengen countries you plan to travel to. 

Therefore, if you are not able to fund your trip yourself, someone else must do it on your behalf (or do not travel). 

As a general rule, the Visa Embassy officers are not actually interested if the money that you are going to spend during your journey comes from your own income or your sponsor’s income. But they are responsible to check if the relationship with your sponsor is reliable enough so that you can support yourself while you are abroad.

Also, the sponsorship letter for Visa application is important because your sponsor guarantees for you and your intentions to return from the Schengen Area. 

Your sponsor has to endorse you for being a safe tourist throughout the Schengen countries. 

How To Get A Sponsorship Letter For Schengen Visa

Getting a sponsorship letter for Visa is not difficult. 

You must only ask your sponsor to write the letter and sign it. 

If the person who writes the letter is located in your country of residence, they can write the sponsorship letter on their computer and sign it by hand. 

Or, if your sponsor is living in the Schengen Region (or any other country that is not your country of residence) they can add their electronic signature at the bottom of the letter and send it to you by email (or physically sign it and send it via post). 

Please note that submitting your Visa sponsorship letter without including supporting documents provided by your sponsor may cost you the approval of your application. 

Note : If your sponsor is not familiar with the Visa sponsorship letter sample format and is not clear on how to write a sponsorship letter, you can also download one of our sponsor letter templates and ask them to fill it out with all the required information. 

You can choose from two different Visa sponsorship letters, the one that is the most suitable for your situation (for further information, do not hesitate to contact us ). 

List Of Supporting Documents For Your Schengen Visa Sponsorship Letter

You must attach to your sponsorship letter the following documents:

• A copy of the ID/passport of your sponsor showing your sponsor’s full name and other relevant details (we strongly recommend you submit a certified passport copy /ID card copy and not an ordinary one).
• The bank statements of your sponsor of the last 6 months (each bank statement must show they have in their bank account the minimum amount of money required by each Schengen State. For further information, please check our Financial Means Test Guide).
• Documents proving their funding source (the payslips of the last 6 months and the employment contract – if your sponsor is employed. Alternatively, you can provide their  pension statements of the last 6 months –  if your sponsor is retired)
• Proof of your sponsor’s home address (flat ownership or rental agreement that shows their address)
• Your sponsor’s Income Tax Return (this document is optional for most Embassies/Consulates but it can add value to your application)
• Documents that prove your degree of kinship – in the situation where a relative will sponsor you (you can easily prove the degree of kinship between you and a first-degree relative. For example, if your sponsor is your spouse, you can submit a marriage certificate. Or, if your sponsor is a child, sibling, or parent, you can submit your original birth certificate and a certified birth certificate copy of your relative. You can also use a second or third-degree relative as a sponsor – but the Visa Embassy officers may ask why none of your first-degree relatives is sponsoring you so be ready to give a complete answer to their questions).
• Documents that prove your relationship – if a friend/girlfriend/boyfriend will sponsor you (e.g., photo evidence of previous travel together, conversation records such as phone bills, etc.)

If the person writing your sponsorship letter for Schengen Visa is located in a Schengen country and will be providing you with accommodation, you must submit the following documents (if applicable):

• Copy of their residence permit, if your sponsor is not a permanent citizen of the Schengen country where they live
• A travel itinerary created by the sponsor, including the places planned to visit together 
• An employee approved leave of absence of your sponsor if they plan to take days off in order to spend time with you

Common Mistakes To Avoid When Writing A Sponsorship Letter For Schengen Visa

Writing a sponsorship letter is not difficult as it must contain only relevant details, such as your name, embassy address and phone number, sponsor’s occupation, expenses covered, etc. 

However, since your sponsorship letter for Visa application is an extremely important document, make sure you avoid making the following mistakes:

● Having a sponsor that you don’t know well

If you do not know your sponsor well, your chances of approval may decrease. 

For example, if you met your sponsor online, it will be difficult to convince the Visa officers that your relationship is reliable and trustworthy. 

The same rule applies for applicants who are sponsored by someone they have only met a few times. 

Also, the Visa officers will ask you during the interview several questions concerning the relationship between you and the person who is writing the letter. 

Therefore, we strongly recommend you answer them honestly and know enough about your sponsor to be able to answer.   

● The housing conditions of your sponsor indicate that they will not be able to fulfil the obligations assumed in the sponsorship letter

This rule is valid if your sponsor is located in a Schengen country and they intend to provide you with accommodation. 

As we mentioned previously, the person writing the letter must submit proof of address (e.g., rental agreement or real estate purchase agreement). 

If your sponsor lives with someone else and does not have legal proof of their address, you risk your Schengen Visa application being rejected, as there is no evidence you are able to stay in the accommodation. 

Even if your sponsor lives in someone else’s house, they should be at least registered with the address where they currently live (in most Schengen countries, you can do this at the town hall). 

Therefore, if the person writing your sponsorship letter for Schengen Visa application lives unofficially at an address that is not the address on their official documents (e.g., the address on their ID card), the Visa Embassy officers will ask you questions concerning the housing conditions of your sponsor (and may consider that your sponsor is not able to fulfill the obligations assumed in the sponsorship letter).

● Your sponsor’s income is too low to sponsor your travel

Most Schengen countries established specific rules concerning the minimum income of an applicant’s sponsor.

For example, Belgium requires a sponsor who resides on its territory to have an income of at least 800 euros monthly if your visit is a family visit in the 1st or 2nd degree (e.g., you visit your partner, parent, stepparent, adoptive parent, in-laws, grandparent, child, stepchild, adopted child, child-in-law, grandchild, brother, sister, brother-in-law, sister-in-law, stepbrother, stepsister) + 150 euros per dependent family member + 150 euros per additional Visa applicant for whom the sponsor is committed paying the expenses.

If your visit is not a family visit in the 1st and 2nd degree, the sponsor must have at least 1000 euros monthly income + 150 euros per dependent family member + 200 euros per additional person for whom the sponsor is committed paying the expenses.

Do not focus too much on the specific Euro amounts but please use them as a guide and make sure your sponsor has an income that meets the requirements of the Schengen country you plan to travel to. 

● Not proving all the sources of income of your sponsor

As we mentioned previously, you must submit employment documents to prove that the person writing the letter has a regular and recurring income (payslips and employment contract). 

If the bank statements of your sponsor show that they have a higher income than the one mentioned on their employment documents, you must prove the source of their income. 

Otherwise, the Visa officers may think that the money came from an illegal source.

If your sponsor gets extra money from another source (or more than one) you must prove it. For more details, please check our Guide – Other Regular Income Statements .  

● Sponsor Letter not mentioning your trip details

Your sponsorship letter must contain relevant details concerning your trip. 

It does not have to be too long but you cannot avoid mentioning your trip details even though they are outlined by other documents. 

Your sponsorship letter must include details such as the reason behind the trip, your travel dates, and the list of expenses covered by your sponsor.  

● Not submitting an approved leave of absence of your sponsor

When you plan to travel for tourism purposes, submitting a travel itinerary is mandatory. If your sponsor is located in a Schengen Region, and you intend to visit tourist attractions together, make sure you submit an approved leave of absence of your sponsor as well.

For example, if you plan to spend 7 days in Europe and your sponsor creates a travel itinerary containing activities that cover each day of your trip, the Visa officers may want to see an approved leave of absence of your sponsor. 

Otherwise, they may think that your travel itinerary is fake (and you are hiding something) since your sponsor does not have days off and cannot spend time with you, as mentioned on the travel itinerary.

If your sponsor will actually work during your stay in the Schengen Region, just be honest. Tell the Visa Embassy officers that you will be visiting the main tourist attractions by yourself or with a family member of your sponsor. Or, you can tell them that you will visit the main tourist attractions with your sponsor during the weekend.    

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

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Sample Sponsorship letter in a visa application

How to Write an Appeal Letter for Schengen Visa Refusal

What is a sponsorship letter.

A sponsorship letter is a document that provides support and evidence for a visa application by demonstrating that the applicant has a sponsor who will provide financial or other types of support during their stay in a foreign country. The sponsor, typically a family member, friend, or organization, writes the letter to confirm their commitment to financially support the applicant and take responsibility for them during their visit.

What is the importance of a sponsorship letter in a visa application?

The importance of a sponsorship letter in a visa application lies in its ability to provide assurance to the visa authorities regarding the applicant’s financial stability and the purpose of their visit. Here are a few key reasons why a sponsorship letter is crucial:

• Financial Support: A sponsorship letter demonstrates that the applicant has a sponsor who will cover their expenses during their stay, including accommodation, transportation, and living costs. This helps assure the visa authorities that the applicant will not be a financial burden on the host country.
• Genuine Intent: By having a sponsor vouch for the applicant’s visit, the sponsorship letter adds credibility to the visa application . It shows that the applicant has a genuine reason for their trip and intends to engage in lawful activities, such as tourism, visiting family, or attending specific events.
• Stronger Ties: If the sponsor is a family member or relative, the sponsorship letter helps establish a stronger connection between the applicant and the host country. This can demonstrate the applicant’s ties to the home country and the intention to return after the visit, addressing concerns of potential overstay.
• Legal Obligations: The sponsorship letter outlines the legal obligations of the sponsor, emphasizing their responsibility for the applicant’s well-being, compliance with visa regulations, and ensuring that the applicant departs the host country within the authorized time frame.
• Supporting Documentation: Along with the sponsorship letter, additional supporting documents such as bank statements, employment letters, or property ownership documents may be included to further validate the sponsor’s ability to financially support the applicant.

Sample of Sponsorship Letter for my Spouse (Husband or Wife)

Date: 28th April 2023

To, Visa Officer, Netherland Embassy, 160 Merrion Rd, Dublin 4, D04 T283, Ireland

Subject: Sponsorship Letter for my Spouse, <Spouse’s Name> with Passport No: <Spouse’s Passport #> 

Respected Sir/Madam,

I, <Sponsor’s Name> ( Passport No: <Sponsor’s Passport #>), along with my wife Mrs. <Spouse’s Name>, Daughter <Daughter’s Name> (xx yrs.) and Son <Son’s Name> (xx yrs.) resident of the ‘<Address>’ address, am planning to visit Netherland from 26-May-2023 to 31-May-2023 and future plans to visit Spain from 17 Aug 2023 – 20 Aug 2023 , Austria from 18 Jan 2023 to 21 Jan 2023 and other destination, with my family.

I am enclosing all necessary supported documents for sponsorship

• GNIB, and Spouse Passport
• Employer letter (NOC)
• Proof of financial funds, as 3 Months Bank Account statements
• Marriage Certificate  – Proof of Relationship

I have attached a Travel itinerary outlining our travel plans, including the dates and destinations of our trips to the Netherlands, Spain, and Austria, Flight Itinerary : Copies of our flight bookings for the Netherlands, Spain, and Austria, demonstrating our intended travel dates and routes., Hotel Bookings : Confirmation of hotel bookings for our stays in Spain and Austria, indicating our planned accommodation during our visit.

The main purpose of my trip is to visit, see the sights and explore the cultures of Europe.

During our stay, I would be looking after all the expenses: air ticket fare to travel to and from the Schengen area to Dublin, all travel expenses within the Schengen area, medical & travel insurance, staying and food.

I affirm and assure that we will duly observe the conditions of Visa and the rules of the states that may apply from time to time during our visit. We will personally make sure that we leave the Schengen area before the expiration of our authorized stay (according to the VISA). We will also make sure that we do not become a public charge on the part of the government.

I humbly request you to consider our application for a tourist visa for my Spouse, <Spouse’s Passport #>, and grant the visa accordingly, If you have any queries in this regard, please do not hesitate to contact me on the following mobile number (<Contact Number>) or <Sponsor’s Email Address>

Thanking you,

 Yours Sincerely,

<Sponsor’s Name> | <Contact Number>

Sample of Sponsorship Letter for my Son/Daughter

To,       Visa Officer, Netherland Embassy,       160 Merrion Rd, Dublin 4, D04 T283, Ireland 

Subject: Sponsorship Letter for my Son/Daughter, <Son/Daughter’s Name> with Passport No: <Son/Daughter’s Passport #> 

Respected Sir/Madam, 

I, <Sponsor’s Name> ( Passport No: <Sponsor’s Passport #>), along with my wife Mrs. <Spouse’s Name>, Son/Daughter <Son/Daughter’s Name> (xx yrs.) resident of the ‘<Address>’ address, am planning to visit Netherland from 26-May-2023 to 31-May-2023 and future plans to visit Spain from 17 Aug 2023 – 20 Aug 2023 , Austria from 18 Jan 2023 to 21 Jan 2023 and other destination, with my family.

I am enclosing all necessary supported documents for sponsorship 

• Passports of both parents
• Birth Certificate  – Proof of Relationship

The main purpose of my trip is to visit, see the sights and explore the cultures of Europe. 

During our stay, I would be looking after all the expenses: air ticket fare to travel to and from the Schengen area to Dublin, all travel expenses within the Schengen area, medical & travel insurance, staying and food. 

I affirm and assure that we will duly observe the conditions of Visa and the rules of the states that may apply from time to time during our visit. We will personally make sure that we leave the Schengen area before the expiration of our authorized stay (according to the VISA). We will also make sure that we do not become a public charge on the part of the government. 

I humbly request you to consider our application for a tourist visa for my Son/Daughter, <Son/Daughter’s Passport #>, and grant the visa accordingly, If you have any queries in this regard, please do not hesitate to contact me on the following mobile number (<Contact Number>) or <Sponsor’s Email Address>  

Yours Sincerely,

In summary, a sponsorship letter is essential for a visa application as it provides evidence of financial support, demonstrates genuine intent, strengthens ties to the home country, clarifies legal obligations, and supports the overall credibility of the application.

Invitation Letter from a Company For Visa Process

Invitation letter from a friend for visa process.

Sample Sponsorship Letter From Friend for Visa Process

Travel Visa Blog

Sample cover letter for schengen visa.

20 April 2022

Italian Embassy,

14 Three Kings, Yards, London

Re: Cover Letter for Short-Stay (Less Than 90 Days in 180 days) Multi-entry Schengen Tourist Visa

Dear Sir/Madam,

I, <<your-name>> holding passport number <<passport-number>> , would be travelling with my wife, <<wife-name>> holding passport number <<wife-passport-number>> and our son holding passport number <<son-passport-number>>.

Enclosed with the application are all the required documents. Prior to this application, I have been granted the Schengen visa twice by Spanish and Dutch Embassy respectively. Along with economic contributions we always compiled with local rules &regulations and never overstayed or breached any of the immigration laws of any country.

Having lived and paid taxes legally in the United Kingdom for around five years, I am currently working as <<your-job-title>> at <<your-company>> and currently holds a <<type-of-permit>> residence permit which allows me to work or operate in business, which will expire on April 2023 which will get renewed easily as I have been a legal tax paying resident in the UK for over 5 years.

Me and my wife love travelling and exploring new cultures, we sincerely request if you could kindly grant us a 1-year multi entry visa we will adhere the 90/180 principal. Such ease of travel is tremendously helpful as we have plans to travel and visit few Schengen countries for small intervals on long weekends. I hope that our pristine record of the adherence to the local immigration rules and regulations and our good financial standing would enable your confidence in granting the longer duration for our multi-entry Schengen visa request.

We both are full-time employed (employer letter and recent salary slips attached) which ensures that we will surely come back to UK after every visit.

I declare that to the best of my knowledge, all particulars supplied by us are correct and complete. I trust that you will find everything is in order for this application. For any questions or clarifications, please do not hesitate to contact me.

Please find the following documents to support my visa application:

1: Visa application form

2: Passport showing my travel experience

3: Multi-trip annual travel Insurance, coverage of over €30,000

4: Confirmed flight tickets

5: Confirmed hotel reservations for our stays in Venice, Florence and Rome.

6: Residency & Address proof

7: Employer letter.

8: Salary slips and bank statements.

Planned Itinerary

Travel Plan

June 07, 2022 – Flight from London to Venice (Purchased non-refundable tickets booked)

June 08-10, 2022 – Sightseeing in Venice (Confirmed hotel booking attached)

June 11-12, 2022 – Sightseeing in Florence (Confirmed hotel booking attached)

June 12-15, 2022 – Sightseeing in Rome (Confirmed hotel booking attached)

June 16, 2022 – Flight from Rome to London (Purchased non-refundable tickets booked)

<<Your Name>>

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How to Write a cover letter for Schengen Visa

Impactful sample cover letter for schengen tourist visa.

Planning a vacation to explore the Schengen region?

Are you on the lookout for professional help in the Schengen visa application process?

Worried about writing a powerful cover letter for Schengen visa ?

We have the perfect solution to your problems! Take a look at this blog which covers every dimension of writing a cover letter for Schengen Tourist Visa . Our professional writers have prepared this blog especially for you to get a clear picture of the cover letter writing process. 

Table of Contents

Cover letter for schengen visa - an overview.

Let us first set the context. The Schengen region is a group of European nations that have collectively decided to lift all international borders, allowing European citizens to travel easily without obtaining a passport or visa.

Thus, a Schengen tourist visa is a type of travel permit that enables non-EU nationals to visit or stay in the Schengen area for 90 days. Depending on the purpose of your trip to these nations, there are various types of Schengen visas. 

What is a Cover Letter for Schengen Visa?

A cover letter for Schengen visa is a personal statement which highlights your intentions of visiting the Schengen area. It is an opportunity presented to you for elaborating on your eligibility and purpose to travel to any number of Schengen countries. 

A cover letter for Schengen Tourist Visa is submitted by non-European travellers if they are visiting the region for personal pleasure. In this formal document, you are required to make an appeal of your genuine intentions, personal information, travel plan, duration of your stay, ties with your home country, financial position, etc. 

Significance of a Cover Letter for Schengen Visa

Now that you are more or less aware of what a Schengen Visa is, allow us to explain how writing a cover letter for one can be helpful to you:

• Your cover letter must explain the reason you intend to travel to the Schengen region, whether it's for business, personal pleasure, or both.
• Your cover letter will include a detailed explanation of your itinerary within the Schengen region, including the number of days you plan to spend in each Schengen nation, accommodations, etc.
• You can also explain your financial wherewithal or sponsorship details for proving your capacity to fund the trip to the Schengen area.
• A cover letter is an opportunity for you to convince the visa officer of your strong ties with your home country, giving reassurance that you have intentions of returning after your trip.
• A cover letter is a coherent narrative of your plan to visit the Schengen area and gives a different dimension to the other documents submitted alongside your visa application form.
• You can add a personal touch to your cover letter by including experiences from your life, thereby increasing your chance of visa approval.

What are the key points to be included in a Schengen Visa Cover Letter?

Your cover letter for embassy must include the following points in order to add value to the visa application process to visit the Schengen region:

• Purpose of visit: The most important element of your cover letter is your reason for travel. The purpose of your trip (tourist, family visitation, or business) must be made very clear.
• Travel itinerary: Your cover letter for a Schengen tourist visa must carefully list the number of Schengen nations you want to visit, the length of your stay throughout, whatever activities you have planned, etc.
• Details of accommodation: Your cover letter must mention details regarding any hotel reservations, invitation from your family, etc to prove your preparedness to stay in these Schengen countries.
• Proof of financial sufficiency: You must clarify your source of funding for your flight tickets, accommodation, entertainment, transportation, etc. during your trip in the Schengen area through your cover letter.
• Ties to home country: You are also liable to convince the visa officer of your strong connection with your home country in terms of property, family or employment.
• Intend to return: By stating compelling reasons in your cover letter, you must express your intention to return to your home country after the tenure of the requested visa.
• Travel insurance: The details about your international travel insurance that meets with visa limitations must be attached to your cover letter.
• Contact information: Include your residential address, email address, and phone number in your cover letter. This is to facilitate any further communication from the visa officer.

Potential reasons for rejection of your cover letter for Schengen tourist visa

Here are some reasons that might raise a potential red flag and cause rejection of your cover letter for Schengen visa :

• Your authenticity might be questioned if you fail to provide a convincing and genuine purpose for your visit to the Schengen area. 
• Failing to provide concrete evidence of returning to the home country can give rise to suspicion of visa abuse or overstaying. This can lead to the rejection of your cover letter. 
• Incomplete or inconsistency of information sends a bad signal to the visa officer. This is also a potential reason for the rejection of your visa request to visit the Schengen area. 
• Inability to provide supporting documents can give rise to suspicion on the feasibility of your trip, leading to the rejection of your visa. 
• Your cover letter faces the threat of rejection if you fail to prove your financial capacity to fund your trip adequately. 

How to Write a Winning Cover Letter for Schengen Visa?

We understand the frustration of producing a convincing cover letter for Schengen tourist Visa . But let us assure you that by referring to the below given inputs, your task can be completed with ease. As you read through, you will go past:

• Writing guidelines
• Ideal format
• Strong sample
• Formatting guidelines
• Additional writing tips

Writing Guidelines to put together a strong Cover Letter for Schengen Visit Visa

We have put together the process of writing a personalised cover letter for Schengen Visa . Follow the below given steps to get started:

• Learn the visa requirements: Before sitting to write a cover letter, first learn about the Schengen visa regulations. Only with a clear understanding of the same, can you move on with the next task.
• Conduct your research: After having learned the Schengen visa restrictions, you must conduct a thorough study to plan your trip. This must include a proper research of the hotels, events, tourist attractions, etc.
• Refer to samples: Before you start writing, you can take inspiration from strong and previously approved samples. However, be careful not to copy them as it is.
• Start writing: You can now start piecing it all together in a professional yet enthusiastic tone. Be careful of sticking to the proposed format and keeping it as relevant as possible.
• Revise and proofread: After finishing the writing process, ensure that you go through the same multiple times to look for any mistakes in grammar, spelling or punctuation.
• Attach supporting documents: After the writing process is sorted, you must gather all the important documents and attach the same to the cover letter.

Ideal Covering letter format for Schengen visa

A good format can provide the right motivation and guidance to producing a strong and personalised cover letter. We have hence attached an ideal format that you can follow to produce a strong cover letter for Schengen visa:

• Start by providing your residential address and pin code
• Then state the concerned embassy/consulate, the job title, address etc. 
• Include the date on which you are writing the cover letter
• Salutation:
• Formally greet the reviewer to create a good impression. 
• It is ideal to use “Dear”, “Respected” etc. 
• Add a subject line that includes the visa type, your full name and passport information
• Introduction:
• Introduce yourself by giving your full name.
• Mention the purpose of your visit to the Schengen area
• State the duration of your stay, including the dates of arrival and departure
• Start with a detailed travel itinerary stating the countries you intend to visit, the number of days you intend to stay in each country, etc. 
• Make a list of the activities, or tourist attractions you wish to experience in the Schengen area
• Provide your financial information to prove your capacity to fund the trip
• Mention your ties with your home country to clarify your intent to return to your home country by elaborating on your commitments like family, property, work, etc.
• Provide details of your travel insurance 
• Convey gratitude to the reviewer for their time and consideration
• Close by agreeing to comply with the visa regulations
• Provide your phone number, email address and other contact information
• Put your signature above your full name 

Schengen visa cover letter samples

A good sample cover letter for Schengen visa can be instrumental in setting standards for your writing process. Below, you can find a sample cover letter for Schengen tourist visa for your reference:

June 20, 2023

“Address of consulate/embassy”

Subject: Ayushi Pathak, Indian passport no XXXXX, Schengen visa for personal trip

Respected Sir/Madam,

I am Ayushi Pathak and I am writing to apply for a Schengen Visit Visa for my winter vacation starting from DD.MM.YYYY to DD.MM.YYYY. The primary reason for my visit is to spend time with my friends, Sreelakshmi and Anahita, who are currently residing in Germany.

Besides spending quality time with my friends, I intend to explore the aesthetics and culture incubated by Germany. I am excited to experience the German food, the beer as well as the tourist hotspots that the country boasts. During my stay, we have also planned to vacation in France and Spain to celebrate our reunion. 

I have prepared a detailed travel itinerary for the above-mentioned one month period for your kind perusal:

Day 1 – Fly to Frankfurt from New Delhi via “flight name” scheduled at “flight timing”. Upon landing, I intend to head directly to Sreelakshmi’s house at “address”. 

Day 2 to 9 – Sightseeing in Germany and spending time with my friends 

Day 10 – The three of us plan to fly from Frankfurt to Paris via “flight name”. We intend to reach Amsterdam by “time” after which we have reservations at “name of hotel”.

Day 11 to 13 – Sightseeing in France 

Day 14 – We plan to take the “name of flight” scheduled at “flight timing” to Madrid. We are scheduled to reach by “time” and check in at “name of hotel”.

Day 15 – 19 – Sightseeing in Spain

Day 20 – Return to Frankfurt via “flight name” scheduled at “flight timing”. 

Day 21 – 29 – Spending time with friends and sightseeing in Germany. 

Day 30 – Fly back to New Delhi from “name of airport” via “name of flight” at “flight timing”. 

I am a professional salesperson and I have about 10+ years of experience in managing sales teams. I am at present working as the Northzone Head of Sales at “name of company” and I have an annual compensation package of XXXXX. I have attached the details regarding my leave that have been approved earlier this week. 

I am financing my trip by myself. I have been maintaining a bank balance of XXXXX  and XXXX in my savings accounts at “name of bank” and “name of bank” for the past XX years. I am certain that this would cover my expenses I will incur during my one month vacation. I also have immovable property valued at XXXXX in New Delhi and Maharashtra. 

I have all intentions to return after my one month break as I have to return back to work. I currently reside with my mother in New Delhi and she is heavily dependent on me. I have asked Ahalya, my second cousin, who is currently studying in Delhi University to stay with my mother while I am away. Though I am confident of my sister’s ability to take care of her, I am looking forward to reuniting with my mother who has been the greatest source of strength and support in my life. 

While I am in Germany, I will be staying with Sreelakshmi Iyer, who is currently residing in “address”. She is working as a Marketing Executive at “name of company” and is available at “phone number” and “email” for any clarification. I am also meeting Anahita Singh, who is an established aesthetician and a businesswoman. She resides at “address” and is available at “phone number” and “email” for any further queries. 

I have attached the following documents to support my application:

• Duly filled and signed visa application form
• Passport-size photos
• Passport showing my previous travel to the USA, Brazil and Australia
• Travel insurance policy covering XXXX
• Flight ticket booking
• Details of hotel reservations
• Employment contract
• Document to show leave approval from employer
• ITR, bank statements and payslips to show financial strength 

I am certain that I have provided you with all the information pertaining to the visa application. I am excited to meet my former school mates who have stayed with me through thick and thin. 

I am hereby assuring that I will abide by the visa regulations and I am aware of the implications if otherwise. In case you have any further queries or require any other documents, you can contact me at “phone number” or “email address”. 

Thank you for your time and kind consideration. I am hoping for a favourable response from your end. 

Ayushi Pathak

Formatting Guidelines to produce an appealing Cover letter for Schengen Visa

As much as the content matters, the readability and appeal is added by the format. Our professional writers have provided these guidelines to help you make your cover letter for Schengen Tourist Visa more presentable:

Additional Tips For Write your Cover Letter for Schengen Visa

Our writers have prepared this list of additional writing tips to help you personalise your cover letter for Schengen Visitor Visa :

• Ensure that you have addressed all the important points as mentioned in the visa regulations
• Personalise your cover letter with your unique information and stand out from the rest of the applications
• Make sure that you appropriately address the concerned authority with a formal greeting as this creates an impression in the starting itself 
• Do not add any irrelevant information and make it too lengthy. Keep it concise and to the point. 
• Duly attach all the documents that are required to support the claims in your cover letter
• Ensure that you proofread and revise thoroughly to do away with any spelling mistakes or grammatical errors. 

Different types of Schengen Visa Cover Letters

Like the Cover letter for Schengen Tourist Visa , there are various types of cover letters for people who wish to travel to the Schengen area. We have listed below a few from the list:

• Cover letter for Schengen business visa: A cover letter for Schengen business visa application must comprise the purpose of your business visit, details of meetings or conferences scheduled, duration of your trip, your trade relations in the Schengen area, etc.
• Cover letter for Schengen student visa application: A Schengen student visa cover letter must include your intention for choosing to study in a Schengen country, your desired study program and university, your post-study plans, etc.
• Cover letter for work visa application Schengen: A Schengen employment visa cover letter must highlight the prominence of your services in the Schengen country. It should also include your work contract, your professional background, skills, etc.
• Cover letter for dependent visa: Your cover letter for dependent visa must portray your relationship with the primary visa holder. You must also explain how your presence in the Schengen country will support the primary visa holder.
• Cover letter for spouse visa: Your cover letter for spouse visa must elaborate on your marriage with the primary visa holder, your intention to join them in the Schengen country, the support you can provide them, etc.
• Cover letter for Australia Tourist Visa
• Cover letter for Japan Visa
• Cover letter for Visa Application

Final Checklist For Writing a Cover Letter

Now let us take a look at the checklist which can help you keep track of your cover letter for Schengen visa:

• Have you addressed the concerned authority appropriately?
• Is all the information provided accurate and true?
• Have you attached all the supporting documents with the cover letter?
• How many times did you revise and proofread the cover letter?
• Have you provided the contact information for further queries?

Yes, you are required to submit a cover letter for Schengen visa application . 

There are 27 countries in the Schengen area namely:

• Netherlands
• Switzerland
• Luxembourg 
• Czech Republic

A Schengen visa is typically valid for a maximum period of 90 days. 

Your cover letter for Schengen visa must be within 1 page. 

Yes, certainly. You can hire expert writers to draft your Schengen visa cover letter .

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Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.

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