what to write in a subject line in emailing resume

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Updated TOP 20 Examples of Subject Lines for Sending Resume + 20 Additional

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Posted On 09 Aug 2021

Updated on 15 jun 2022.

When sending your resume via email, you need to pay serious attention to your email subject line just as you would the content of your email. Why so? It’s because your email is the first thing that recruiters and hiring managers see. But more than just tell them they are receiving your resume, your email subject line provides a glimpse of the value that you potentially offer to their organization. Thus, it pays to learn how to write your subject for sending resume the right way.

The importance of email subject lines

In today’s rapidly moving business world, even an average employee can experience email overload, otherwise known as the piling of unsolicited messages in one’s inbox. If you can relate to the problem of email overload than perhaps you can imagine the abundance of email communications that a point-of-contact person such as a recruiter or human resources manager is bombarded with. Faced with a barrage of new emails, you’ve probably skimmed at email titles, ignoring and even deleting those that don’t catch your attention. Recruiters and hiring managers are the same way.

What to mention in the subject while sending resume

Think of your email subject for sending resume like the title of an article or a book. You have to make an effort to make your title catchy and compelling to encourage your reader to read the rest of your text. Otherwise, you risk your email resume getting sent to the trash bin, or worse, marked as spam. As for what to mention in subject while sending resume, here are four of the most important tips for making your subject for sending resume to HR as effective as can be.

1. Make it obvious you’re applying for work

One of the biggest mistakes you can do (which a lot of applicants commit) is not clearly stating your intention, which is to apply for a job. Failing to do so can end up confusing and even infuriating recruiters and hiring managers, especially if your email subject line for job application is shoddily written and the messaging vague. Here are some solid examples of how to be direct-to-the-point with your email subject line when sending your resume.

• Resume, John Doe, Applying for Sales Position, Miami
• Job Application, Jane Smith, Applying for IT Specialist, Salt Lake City

2. Your qualifications

If the job listing has very specific requirements, such as knowledge of specific computer languages or a master’s degree, it can help to use these qualifications in your email subject for sending resume. Check out these examples:

• Experienced Content Writer – Over 100 Real Estate Articles Written
• Forklift Driver with 2 Years’ Experience Applying for Vacant Position

3. If referred, include referring person’s name

If you were referred by someone from the company, including that person’s name in your subject line for job application. By adding your referrer’s name, you can make your email stand out, especially if it’s someone who is in good standing with the company. In this case, you are already making a good impression even before the recipient even looks at your resume.

• Referral from Steve Smith: Joe Johnson, Resume for SEO Specialist Position
• Referral from Mary Winston: George Abrams, Resume for Senior Marketing Position

4. Formal words and phrases

Never use informal words or phrases that you would use in casual conversations with your friends—even if the recipient is someone you personally know. Some examples of terms not to use include “Hi,” “Howdy.” or “What’s up?” Practice professionalism at all times in your correspondence when applying for work. Likewise, avoid using abbreviations or shortened terms unless that’s how they were used in the job listing or submission instructions.

Email subject line good practices

More than just using the right words and terms, it also helps to keep some good practices in mind when writing your email subject for sending resume.

1. Keep it short

Recruiters and hiring managers reportedly take only six seconds to skim through an entire resume. How much time do you think they’ll spend on your subject for sending resume to HR? Grab their attention immediately by keeping your email subject line concise and direct to the point. Use too many characters, and your subject line can get cut off abruptly, especially on smart devices and mobile phones. You risk losing your recipient’s interest this way.

It is highly recommended that you limit your email subject line to 80 characters or less. That should be enough to let your reader know that you’re applying for a job. If you have a lengthy name, there’s no need to write it entirely—including only your first and last name in your email subject line will suffice.

• Job Application, Tony Parks for Accountant Position, Dallas, TX
• Resume, Norman Brown for Coaching Staff, Pembroke, NC

2. Review, and review again

Due to the limited space available, any typographical or grammatical error in your email subject line will be immediately obvious. These errors leave a negative impression on any reader, telling them that you’re lazy and can’t be bothered to check your work. For your application’s sake, proofread your subject line along with the rest of your resume before sending it out. By ensuring your subject line is free of spelling or grammatical errors, you preserve your credibility in the eyes of the reading recruiter or hiring manager.

In addition, make sure you’re sending your email resume to the right person—you certainly don’t want the hiring manager to find another supposed recipient of your email resume.

3. Keywords, keywords, keywords

A lot of the resume applicant screenings done by companies these days rely heavily on keywords. Many modern recruiters use filters to separate job applicants from the rest of their emails, so you need to make your email subject line for sending resume to HR ‘filter-friendly’ by incorporating keywords relevant to the job position.

Phrases like ‘job applicant’ or ‘job candidate’—along with the position you’re applying for—will make your email subject line for sending resume to HR stand out from those coming from other candidates. Here are some examples of subject for sending resume:

• Job Applicant – Roger Meeks – Communications Assistant

• Job Candidate – Nigel Tufnel – Available Immediately

• Applicant for Vacant Manufacturing Position – Bob Menkin

• Applying for Telemarketing Job – Leo Gibson

4. Variations of what to write in subject while sending resume

Although the standard mail subject for sending resume (consisting of simply of the job title and your name) won’t do any harm, it can help to deviate from the norm if you truly want to catch a recruiter’s attention. Some of the smart variations to the traditional email subject line includes:

a. Accomplishments

You can use your most important credentials and experience to get straight to the point with your email subject for sending resume. Here’s a format that works: [Your credentials] with over X years of experience. Below are some examples of this subject for sending resume:

• Job Applicant—Hotel Manager with 20 Years of Experience

• Resume: Savvy HR Manager Looking for Next Role - 10 Years’ Experience

• Job Candidate—5-Year Sales Rep with Knack for Exceeding Targets

• Resume: Master Plumber Applying for Vacant Position

b. Acronyms

Attaching acronyms related to academics, job titles, and affiliations after your name in your subject line for sending resume offers a unique opportunity to capture a recruiter’s attention and immediately distinguish yourself from the competition. Here are some examples of subject for sending resume:

• Job application – William Tan, RN EMT, WSI

• Resume – Samantha Patton – Network Engineer, MBA, FSNE

• Job applicant – Jim Barnes, CPA

• Resume – Rick Rhodes - Film Producer, PGA

c. Gratitude

Beginning your email with ‘Thanks’ or ‘Thank You’ is a great way to immediately establish good rapport with the recruiter reading your email subject line. A little gratitude goes a long way, and can be especially helpful if you’ve been in contact with the recruiter before. Here are some samples of what to write in subject line while sending resume:

• Thank You – Len Fields, Marketing Applicant

• Thank You – Warehouse Manager

• Thank You for Your Time – Liam Hinds, Job Interviewee

• Thanks – Mike Epps – Job Applicant, Graphic Artist

d. Maximum Characters

Though it’s ideal to keep the number of characters of your email subject line at a minimum, there are times when an expanded email subject line can work, especially if you choose your words wisely. Here are some examples of subject for sending resume:

• Senior Accountant Position –Worked 5 Years at A&L Law Firm with background in AML and Compliance

• Public Health Associate Seeking New Opportunity – Jared Shears – MPH

• Job Interview Request – 7 Years Marketing Director – Ivor Dempsey

• IT Applicant Looking to Help – In-Depth Training and Knowledge in Internet Security

5. Do you have a professional email address?

Returning to the topic of professionalism, you simply can’t have an email address that doesn’t make you appear like a responsible and mature adult. So that email with your funny nickname simply won’t cut it—that is, if you want recruiters to take you seriously.

As a starting point, your email should have both your first and last name. Having a few non-alphabetical characters in your email address is fine, as long as you limit them to four or five. It can also help to add your profession to your email address, as it can make your name stand out more (for example, [email protected] ).

When including numbers, try to avoid those that reveal your age (birth year) or location (zip code), because these can be used to discriminate, whether intentional or not. And don’t hesitate to make an entirely new email from scratch if you have to. Emails are fairly easy to create, and you can even make one specifically for application purposes.

20 additional well-written email subject lines for submitting resume

Here are 20 different email subject lines. Feel free to draw inspiration from them. Notice how they are written concisely and direct to the point.

• Administrative Staff Assistant Job – Jane Denz
• Job Inquiry – William Lee
• Job Inquiry – Auto Mechanic – Desmond Young
• Applicant Managing Director Position
• Job Posting on Indeed.com for Warehouse Manager
• Managing Director Position – Bobby Dahl
• Application for Sales Associate
• Applicant for Telemarketer – Justin Blake
• Accountant for Multi-National Company Seeking New Opportunity
• Job Listing #341 on Jooble
• Experienced SEO Marketer Looking for Next Role - 10 years’ experience
• 5-year ACAD Designer Applying for Vacant Position
• Research Assistant Resume
• Referral – Mike Green, Referred by Danny Watson
• Resume, Robert Fernandez for Teaching Position
• Referred by Michelle Cohen for Sales Assistant Job
• Resume – Danny Gatton – Applying for Organization Staffer
• Jonathan Glazer – Resume – Floor Manager Position
• Job Application – Megan Yoo for Secretarial Job
• Job Applicant, Billy Stevens for Admin Staff Position, New York, NY

Work with Resumeble for your resume

Your email subject for sending resume is just one of the many ingredients to help you get one foot in the door. Make sure your resume is just as robust by having one of our experienced resume writers work with you to develop your application document.

More than just simply writing resumes for our clients, we at Resumeble take it one step further by providing an interview guarantee—we can ensure that you receive an interview call within 60 days of finalizing your resume. Other job hunting services are also offered, such as cover letter writing, LinkedIn write-up, and more. Send us your current resume for a free, no-obligation evaluation, and let’s start working on giving your career the great start that it deserves.

• 7 seconds: this is how long your resume has either to impress or be ignored by the recruiter 
• 300+: average number of applications one corporate job opening posted online receives 
• 3%: number of sent resumes that result in interviews 

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• CV and Cover Letter
• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

How to Write a Letter of Recommendation

See how your resume stacks up.

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• Job Search Tips

Email Subject Lines for a Job Application (Examples + Tips)

10 min read

With 250+ resumes sent for a single job opening, you want your resume to stand out from the crowd. Emailing your resume directly to the relevant recruiter or hiring manager when applying for a job is one of the most effective ways to land an interview!

However, you need to do this correctly: starting with the subject line. When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and use the power of a name to get your email open.

Since this is the first contact you’ll have with your potential employer, you want to ensure it’s done right. With hiring managers and recruiters receiving tons of resumes through email, the email subject for a job application could be the difference between getting your email opened or deleted.

Nearly 1/3 of people decide whether or not to open an email based on the subject.

Not to worry, we’ve got your back! We’ll show you how to write the perfect email subject lines for a job application and provide examples and tips to help you stand out from the crowd. 

Why is the subject line for a job application important?

Let’s think about your subject line being the thing that helps you stand out among other job seekers. The first thing to realize is that there are probably hundreds of applicants for each job that you’re applying to. Keeping your email subject line short and sweet will help ensure that the recipient immediately knows why you’re messaging them, which is good because of the vast amount of other emails they have to go through. 

Also, if you’re sending your email to apply for (or inquire about) an open position, it could be the first opportunity you have to make a good impression. It’s the first glimpse your prospective employer gets into your ability to communicate effectively and concisely. 

Top 3 tips for the perfect subject line when emailing your resume

Studies have found that 35% of email recipients decide whether or not they’ll open an email simply based on the subject line, so make sure what you’re typing is concise, but relevant, to the reason you’re reaching out. To get your email opened, you need to keep these tips from our career experts and former hiring managers in mind.

1. Keep it short and simple

Remember that brevity is important when writing your specific subject line. Most of the text in the email subject line gets cut off so ensure the first few words capture attention.

Hubspot recommends keeping the subject line length under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. It’s fine to go over this a bit, but ensure you get the important details in the first few words.

You shouldn’t put anything in the subject line that sounds like you’re trying to sell something. Avoid soft skill phrases like “dedicated” or “passionate.” This is a major turnoff for hiring managers – and will likely earn your email a one-way trip to the trash folder.

EXPERT TIP: Most emailed resumes are still going through an applicant tracking system (or ATS) of some sort. Here are some tips on passing the ATS resume test .

2. Follow instructions

If you’re emailing about a specific job posting, you should always check the job description for instructions regarding submitting an application. Sometimes you’ll find clear, specific instructions on what the person wants in a professional subject line.

For example, if the job listing specifically asks for the position, Job ID #, and your name, you would simply write:

Marketing Manager, Job ID # 2283, John Doe

Don’t add anything else if instructions have been provided! Follow directions . This could weed you out as an applicant.

3. Use a referral name

Did someone in the company refer you? If so, this is possibly the best way for a job candidate to capture the hiring manager's attention of a hiring manager. Ensure you use the name of the person who referred you in the subject line.

This is what that would look like:

Referral from Tom Nash: John Doe, candidate for Senior Accountant position

Most positions filled today come through some sort of referral as there is already a trust factor established when an employee, or someone associated with the company, refers you. Hiring managers love referrals so be sure to mention their name and “referral” in the first few words of the email subject line!

Expert Tip: Learn How to Ask for a Job Referral + 5 Templates .

Email subject line examples

The bottom line is that your email subject line should be direct. Never leave the HR manager to wonder what the email is about. If you’re following up on an interview or job application, state it directly. If you’re applying for a new role that has a job advertisement associated with it, try to include one or two keywords from the job description. That’ll really help your email stand out as something that’s relevant to the person reading it. 

Here are some examples: 

Accountant seeking position requiring GAAP knowledge – Jane Smith

Project Manager passionate about Team Building – Suzy Colter

Digital Marketing expert with 10 years’ experience – Brian Smith

Sales Rep dedicated to forging loyal relationships – Brad Toler

Web Developer specializing in user-side features – Tammy Rae

Perfect cold job search email subject line

Sometimes, there’s a company you want to work for but you can’t find a single job opening. That doesn’t mean you can’t reach out to them. It’ll take a bit of research on your part to find out who you’re supposed to email (the best place to do that research is LinkedIn). Once you find the name of the person to contact, you’ll be sending what’s referred to as a cold job search email. 

In this instance, you have to be even more mindful of your email subject line because the hiring manager won’t be expecting to see a job application email. Don’t beat around the bush, make it clear that you are reaching out for a job, and try to mention a skill or two that will impress your recipient. 

Here are some examples of cold job search email subject lines:

Job Inquiry – Software Engineer, AWS Expert

Letter of Interest: Account Manager, Multimillion-Dollar Accounts

Is ABC Co hiring [Job Title]? – I have 10+ Years of Experience.

Excited to be your next Accounting Team Member

If you have major qualifications or certifications

If there are certifications or major qualifications you possess you should include them. If the position requires a CPA certification, list it after your name. This could help you stand out to the hiring manager. For example:

Job application – Accountant, Job Id #4453 – John Doe, CPA

What to avoid when writing your subject line

It’s easy to fall into some traps when writing your email subject line. Sadly, succumbing to these pitfalls can be a big hindrance to your success in getting through to the hiring manager. Always remember, the delete button is so very conveniently located. Think about how you go through your own email. Bad subject lines get tossed, right? 

1. Use a professional email address

Not having a professional email is one of the worst mistakes you can make as a job seeker. Hiring managers and recruiters will usually reject an email if it sounds unprofessional. Emails like “Knicksfan11” or “MichaelandBrianna229283” will not be taken seriously.

Your email should be a combination of your first and last name or your name and the job title you’re after. Having a few numbers in your email is fine, but too many will make you look like a bot. Be careful with using numbers that allude to your age (year of birth) or location (zip code).

Just like customizing your LinkedIn URL, your professional email address should stick to basic information like your name, job, or possibly your general location.

Here are examples of acceptable emails:

[email protected]

[email protected]

[email protected]

Newer email servers like Gmail come across as more professional than AOL, but your focus should be on the first part of your email address. Custom domains are another option for further personalization!

2. Avoid being too general with your opening line

Many people scan the first line of an email message along with the subject line. You want to explain who you are and why you’re emailing right off the bat. Just like with the email subject line, you want to grab the hiring manager’s attention with specific language that highlights your skills and achievements in a way that helps them see how you’ll benefit their team. 

3. Don’t forget to be professional

You are not emailing your buddy asking if they want to go to the BBQ this weekend. You are emailing your future boss – potentially. Keep it professional by avoiding language like “Hey” or “What’s up.” Also, emojis have no place in a professional email to someone you want to impress. In fact, it’s been suggested by some hiring managers that emails from job seekers that contain emojis indicate that the person writing the message doesn’t know how to take things seriously. Is that the type of message you want to relay?

Sample email message for a job application

If you’ve made it this far, then you’ve had a lot of information thrown at you and mostly all we’ve talked about is the email subject line. What about the rest of the email? To minimize any distress you’re feeling right now about how to write an email to a prospective employer, here is a sample message that you can use for inspiration in writing your own: 

Subject: Job Inquiry from SEO Marketer with 10 Years of Experience

Dear [Hiring Manager Name], 

Thank you for opening this email in which I would like to express my interest in an SEO Marketer position at [Company Name]. The latest news from your company indicates a shift into new markets and I am confident that I can help make that happen. 

Over the last 5 years, I worked with [Previous Company Name] and became the go-to person for market research and helped localize the company’s website to two new markets. I helped them develop new, culturally sensitive digital marketing campaigns that saw huge returns in client conversions and a great ROI. 

All of this is definitely repeatable for your company. I’d love to learn more about your plans for market expansion and discuss other skills, qualifications, and career achievements I can bring to your team. Please feel free to reach out to me at [email address] or [telephone number] so that we can find time to have a meeting. 

I appreciate the opportunity to work with you and understand your time is valuable. Thank you for spending some of your day reading my email. I look forward to hearing back from you.

[Your Name]

No fluff – just action

The tips above should help you craft the perfect email subject when submitting a job application or following up. Always cut straight to the point and leave out the fluff. Using tricks and keywords that hook someone into opening an email will not work with hiring managers and recruiters. Remember that once you capture the attention of the employer, you want to have a solid resume that clearly and effectively portrays why you’re a good fit for the position or company. For an expert’s opinion of your resume, try out ZipJob’s free resume review or hire an expert today.

ZipJob is a resume and cover letter writing service with over 100 professional resume writers ready to help you impress recruiters and hiring managers. Check out more ZipJob reviews or get started with a free resume review from our experts.

Recommended reading:

7 Tips for Writing A Cold Email for a Job (+ Examples)

How To Follow Up After An Interview (+ Examples)

How to Write a Thank You for Your Consideration Email

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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How to Write a Winning Subject Line for Your Resume Email

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You’ve poured some sweat into that resume (hopefully no tears). It’s tailored top to bottom, chock full of action verbs, and bursting with powerful bullet points, and you finally feel like it’s polished and ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse!)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why Is the Subject Line So Important? You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis, founder and CEO of Renaissance Solutions, who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email…is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson, the cofounder and CEO of WomenWerk. “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, When Will I Be Emailing My Resume? There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

• You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
• You’re applying to a job with a referral or recommendation.
• You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
• You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
• You’re going on an informational interview and trying to give your contact some background info in advance.
• You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document (don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

Read the full article here.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Best Email Subject Lines When Sending a Resume + EXAMPLES

Little things are sometimes valuable too. Of course, one of the most important things in the job search process is your resume and your interview. However, there are many more details that can affect a recruiter’s decision. Even if your resume or CV is written by the best writers and checked a hundred times, what’s the point of it if no one sees it? When sending a resume to an employer, it is worth remembering the importance of the subject line for a job application email. In this article, we will take a closer look at this part of your letter.

Best Email Subject Lines When Sending a Resume + EXAMPLES  

Professional Email Subject Line Examples

There are several options for the subject when sending a resume. Conventionally, the letters can be divided into the following topics:

• Applying for a vacancy letter
• When someone referred you letter
• When you reach out to a networking contact letter
• Follow up or thank you letter

Applying for a vacancy

This option assumes that you simply send your resume in response to a company post about recruiting. Make sure your resume, cover letter, and other documents have a high quality. If you are having trouble completing this step, you can hire a resume writing service , which will greatly increase your chances.

Read More:  Why Do You Need a Great Resume?

When sending a letter, you can write the following information in the subject line:

• Your full name

But also remember that the template of the subject provided by the company will always take precedence.

Resume email subject line examples:

• Brain Surgeon position – Leonard Black
• Job posting #224: Marketing Manager
• Resume – Financial Manager
• Applicant for assistant vacancy – Nicholas Gray
• Travel Agent – 10 years experience – Frida Johanssen
• Job application, Marigold Gummer, Applying for Project Manager Position, Boston

When you are referred, you can provide the same information as above. However, it is worth adding information about who you are referred by.

• Referred by Alex Jordan
• Recommended by Jessica Winston
• Applying for Regional Manager position (referred by Monica Stone)
• Referred by Nora Roberts for Social Worker position
• Referral by Angelica Thompson: Alexia Johnson, Resume for Database Administrator position

Networking Contact

You can also use the options above, but be sure to remind the person where you met them. Do not forget that people can attend a huge number of events, conduct lectures, and seminars. So they can simply forget about who they gave their contacts to. Therefore, in the email subject, try to include information that would help the person remember you.

• Mrs.Thompson, I really liked your destination management lection on Friday
• Sending resume as promised (Hanna Peters from your Zoom webinar)
• I would like to join your team after your presentation at Louisiana University
• I forgot to mention this at Tuesday’s conference…
• Tiffany Samuels from the HoReCa conference

Follow Up or Thank You Letter

For the recruiter to understand that you are seriously interested in the position, you need to send a thank you letter. It is advisable to do this within 24 hours after the interview.

Post-interview thank you email subject examples:

• Thanks for the interview – Jason White
• Thank you for the interview yesterday! – Do you have any feedback to share?
• I enjoyed our meeting!
• Thank you, [name of interviewer]
• Sophie Jameson. Thank you for the interview! Should I send more details?

If you have not received any feedback for a long time after that, you can ask for it. In this case, you will need to write a follow-up letter.

Follow up email after interview subject line:

• Regarding my job application
• Where should we begin?
• Job Interview, Friday, 09/05/2022, Gabriel Hall
• Following up regarding the social media manager position
• Could you give me your feedback?

Writing these types of letters will show your interest in the company. Even if you don’t get the position, there’s a good chance you’ll get feedback. And also the employer will have you in mind and perhaps in time will be able to offer you another vacancy in the company.

Why is the Resume Email Subject Line Important?

It would seem that after all the work on the resume, the difficulties have not ended? In this case, you should put yourself in the place of an employer or recruiter. Most likely, your vacancy or department is not the only one that a person works with. Usually, recruiters work with dozens of different vacancies, for which several hundred people can apply. Now imagine how many emails a recruiter receives daily.

Therefore, to be sure that your letter will not go unnoticed, you need to make an effort. This is where the subject line plays the main role. You have a certain number of characters to have the employer’s attention. So what to put in the subject of email to make a good impression?

How to Write Email Subject for Job Inquiry

• Keep it brief

A lot of people check their mail on smartphones, so this fact should also be taken into account. You have 40 to 60 characters to introduce yourself and your resume.

• Keep it comfortable to read

Avoid familiarity, use friendly attitudes instead. To prevent the mail system from considering you a bot, you can use the name of the recipient in the subject of the letter.

• If there are any instructions, follow them

Employers often say that this is the first “task” they give job seekers. When posting a vacancy, they write about what the subject of the letter should be. If you do not follow their instructions and want to be creative, company representatives will immediately send your letter to the trash folder. Therefore, if you have detailed instructions, you should follow them, this will significantly increase your chances.

• Make sure you proofread it

The last thing you want is for a potential employer to find errors in your letter. Check for grammatical and spelling errors not only the email itself but also in its subject line.

Read Also:  5 Tips for Turning Your Resume into a Job-Winning Interview

What to Write in an Email When Sending a Resume

As a bonus, we’d like to touch on the email itself a bit. After you get a person to click on your letter, you need to make sure that they open your resume and cover letter. It is also important here to keep a friendly attitude, avoid familiarity and be simple. Probably, it could be the structure of your letter:

Use the name of the person you are addressing. It could be “Dear Mr. Gomez” or “Hello, Angelica!”

• Specify again the name of the vacancy or job ID that you want to get. Also, name all the attachments.
• If you were referred, enter the name of the person. Or if you can still be associated with the company in some way, indicate it.
• Wish them all the well and be positive.
• Express hope for cooperation and feedback

What to Say In a Job Interview

How to Prepare For a Job Interview

5 Tips for Turning Your Resume into a Job-Winning Interview

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Email Subject Lines for Job Applications and Resumes

Why the Subject Line Is Important

Tips for writing an effective email subject line, email subject line examples.

• Sample Email For a Job Application

Frequently Asked Questions (FAQs)

How important is an email subject line? When you’re job searching, it might mean the difference between getting the interview—and getting stuck in a spam folder.

These days, you will likely conduct much of your job search via email. But employers receive thousands of emails a day, and often, whether or not an email gets opened depends entirely on its subject line.

To make sure your emails are read, you need a clear, professional subject line.

Campaign Monitor reports that one of the best ways to get your email message opened is to improve your subject line. That's especially important when you're emailing a resume to apply for a job.

Key Takeaways

• A good subject line can help ensure that your job application reaches the right person and doesn’t get caught in a spam folder.
• Choose a subject line that’s short and specific, e.g., “Marketing Coordinator – Jane Smith.” 
• Proofread your email subject line and send yourself a test email to make sure your formatting holds up.

The subject line (along with the name or email address of the sender) is the first thing people see while scanning their inboxes. Because emails can contain viruses, as well as irrelevant information, busy people rarely open all their email.

The decision to open—or delete—an email is based mainly on the subject line and sender. Since the subject line makes your first impression, you want to be sure that your writing is clear and error-free.

If you leave the subject line blank, your email may end up marked as spam or deleted.

Since recipients may not be familiar with your name, the subject line is also an opportunity to introduce yourself. This is the first step to making a strong first impression so that your resume is opened and read.

Keep it professional. This goes for both your subject line and your email address. The subject line shouldn’t include any informal words or phrases like “Hey” or “What’s Up.” Use only professional, polite language. Make sure that your email address is appropriately professional—cutiepie123@email.com could make the hiring manager wonder how serious a contribution you would make to their company.

Note why you are writing. You need to make sure that your subject line will be of interest in order to get your email read. Make it relevant by including keywords related to your reason for writing.

When you’re networking, use your subject line to state why you are contacting the person. You might be asking for information, or requesting a meeting, advice, or referral. If someone recommended the contact, definitely include their name. Networking emails can be the most difficult to get noticed because the person emailing isn’t seeking to solve a specific problem or fill a position.

Your subject line is your opportunity to grab their attention and make them want to know more about you.

Include the job title. In an email applying for a job, use the job title as the subject line, so the employer knows the position you’re interested in. That helps busy hiring managers who are recruiting for multiple positions see at a glance which job you are applying for. Mentioning the job title is also helpful in case there is an automated filter that categorizes the hiring manager's email. With the right subject line, you'll be sure that your application is placed in the appropriate folder to be seen in a timely manner.

You can include your name as well, or “referred by” if someone recommended that you apply. In your follow-up correspondence (particularly a thank-you email after an interview), “Thank You” can precede the title of the job.

Follow the instructions. The job posting may specify what to include in the subject line of your message. If it does, be sure to follow the directions.

Keep it short and specific. The more specific you can make your subject line, the easier it will be for the recipient to categorize your email quickly and respond appropriately. Be as succinct as possible, because lengthy subject lines may be cut off, and could lose the most important information.

Many people check their email on mobile devices that display only 25 to 30 characters of the subject line. You’ll have much more space if they are reading on a computer, and when they open the email, they will see the whole subject.

Use the first few words to get to the point and leave the extra information like your credentials and experience for the end.

Campaign Monitor suggests optimizing your subject line length to between 41 characters (portrait view on an iPhone) to 70 characters for Gmail. Mailchimp advises keeping your subject line to no more than nine words and a maximum of 60 characters. Bottom line, it’s best to keep your subject line short. 

Proofread and edit your message. When editing your email before sending it, also be sure to proofread your subject line. Your subject line is the first thing the hiring manager will see. Be sure it makes a good impression. 

For inspiration, here are several examples of clear, to-the-point subject lines:

• Administrative Assistant Job - Your Name
• Job Inquiry - Your Name
• Managing Director Position
• Job Posting #321: District Sales Manager
• Communications Director Position - Your Name
• Application for Sales Associate
• Public Health Associate Position - Your Name, MPH
• Inquiry - Your Name
• Social Media Expert Seeking New Opportunity
• Marketing Director Looking for Next Role - 10 years experience
• Research Assistant Resume
• Referral - Your Name
• Referred by FirstName LastName
• Informational Interview Request - XYZ College Student
• Thank You - Job Title Interview
• Meeting Follow Up - Subject of Meeting
• Meeting Request - Your Name

Sample Email Message For a Job Application

Subject: Referred by Lara Barrett

Dear Mr. Klass, 

I'm writing regarding the open content marketing role at 3L Logistics. My former colleague, and good friend, Lara Barrett, recommended that I contact you directly about this position. Lara and I worked together for three years at ABC Software company, so she can attest to my marketing know-how. I'd welcome an opportunity to discuss how my skills could benefit 3L Logistics and what you have in mind for this role.

Let me tell you a little bit about me: In my position as a marketing specialist at ABC Software, I helped to develop a content strategy for the release of ABC's next-gen software product, which covered both the Americas and EMEA regions. This work on the marketing funnel helped create 25% more opportunities for the sales team.

Prior to ABC Software, I was a communications manager at TechTom, another software maker. In this role, I developed a thought-leadership blog series that got picked up by mainstream publications and helped secure TechTom's role in the community as a reputable source of insight. Lara tells me that you're looking to pursue similar goals at 3L Logistics, and I'd love to share some of the best practices I discovered while working on this project at TechTom.

I think my mix of communications and marketing skills would be an asset to 3L Logistics. I would appreciate an opportunity to meet and discuss the role and how I can help. Thank you very much for your consideration. 

Sincerely, 

Jana Brand (555) 555-5555 jana.brand@brand.com  

How should I apply for a job via email?

When applying for a job via email, be sure to follow the employer’s instructions. They should tell you whether to send your resume and cover letter as attachments or in the body of the email, for example. Also, always include a cover letter even if not specified—it can’t hurt, and it might help you make a good impression. 

What should I include in an email job application?

Include your resume, cover letter, and any other materials requested by the employer. Make sure your email job application contains all the required information, including your name, contact details, and the title of the job for which you’re applying.

What’s the best way to apply for jobs?

A good job search strategy is a multipronged effort. Search for jobs online, tap your professional network for referrals and references, and reach out to employers via LinkedIn and other social media. 

Campaign Monitor. " Ultimate Email Marketing Benchmarks for 2022: By Industry and Day ."

Campaign Monitor. " How To Determine the Best Length for Your Email Subject Lines ."

Mailchimp. " Best Practices for Email Subject Lines ." 

Email Subject Lines for Resume & Job Applications (+Examples)

February 05, 2022

The subject of the email is important when you send your CV by email. It could either result in an interview call or no call at all. This is why it is important to understand what to write for a job email subject.

This article will explain all you will ever need to know about the subject for job application in email.

Why the subject line is important?

Every step in the job application process serves a definite purpose. For example, when you send your CV in email, the purpose is to get the attention of the hiring manager so he reads your CV. That’s it.

The contents of your email determine whether your CV will be opened and review or not. And when your CV is opened, the content of your CV will determine whether you will be called for the interview or not.

As you can see the first step is crucial in determining whether your email will be read or not. The first of the first step is the subject for the job application email.

You would want to attract the attention of the hiring managers right from when your CV lands in their inbox.

5 Tips for Best Job Email Subject

1. keep it short and concise.

Recruiters receive hundreds and sometimes thousands of emails for a single job opening. Sometimes they may also be recruiting for multiple positions at a single moment. This means a lot of emails with a lot of different subject lines - and a lot of competition to grab the attention – the more precise and concise you should be with the subject of job application in email.

Keep the characters count to an optimum number of 55; this will do wonders for you.

2. Follow The Instructions

Sometimes job description specifies instructions to be followed when writing the subject of the email for a job application. This should comply religiously.

3. Include Referral Info

Most often it is OK to mention the referral in the subject of the job application email in addition to what has been requested in the job description.

4. Be professional

When you write the subject of the job application email, be professional.

5. Proofread and Edit the Subject for Job Application

As the subject of the job application email is first of the first step, it is always good to proofread it before you hit the send button.

Email Subject Line Examples

If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines examples are:

 “Applying for Marketing Manager, Houston, Job ID 25, John Smith”

“Job application — Marketing Manager, Houston, Job ID 15 — John Smith”

If you're not applying for a specific job, and instead, you're inquiring about job possibilities, examples include:

 “Job inquiry — John Smith, 10+ years of experience in IT”

“Inquiry — Jane Doe, PR Specialist Open to New Opportunities”

“HR Operations Manager Looking for Next Position”

“Job Inquiry — Referred by Jane Doe — Joe Smith, HR Specialist”

If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.

 “Job application — Marketing Manager, Job ID 25 — John Smith, Google Creative Certification”

 “Job application — IT Analyst — John Smith, Microsoft Certified”

 “Applying for Accountant Director — Jane Doe, CPA”

The subject line of the job application email is the first interaction recruiters get with you. Make it impactful. Work with the tips above to craft email subject lines that help you get one step closer to landing the job. Good luck

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What To Write In An Email When Sending A Resume Subject Sample

• October 17, 2023

In the digital age, the first impression you make on a potential employer is often through an email. 

Here, the resume subject line plays a pivotal role. It serves as your initial pitch, capturing the attention of recruiters and urging them to delve deeper into your credentials. So, what is the subject of a resume?

It’s a concise and compelling statement that encapsulates the essence of your professional profile. For those new to the job market, crafting a persuasive resume subject for freshers can help distinguish you from the crowd.

When sending a CV via email, the subject line should clearly state your intent, making it easier for the recruiter to understand your purpose. This is what we mean when we ask, “What is the subject of a CV email?”

Understanding The Resume Subject

A resume subject is the headline of your email when you’re sending your resume. It’s a brief and compelling statement that outlines the purpose of your email. This subject line is crucial because it’s often the first thing a recruiter sees in their inbox. 

A well-crafted subject line can significantly increase your chances of getting noticed and, subsequently, being shortlisted for an interview. 

In fact, the resume subject lines examples clearly state the candidate’s profession and intent, making them stand out in a sea of generic emails. Remember, an effective resume subject line is concise, relevant, and engaging.

Check Out: Resume Email : Examples & Writing Tips | Resume Forrest .

The Subject Of A CV Email

In contrast to a standard resume subject, a CV email subject often includes more detailed information. The features that make it distinctive are its specificity, clarity, and relevance. 

It typically consists of the word CV or resume subject your name, and the job title you’re applying for. This clear statement of intent helps recruiters quickly understand your purpose and decide whether to open your email. 

For instance, a CV email subject could be ‘John Doe’s CV for Marketing Manager Position’. This line tells the recruiter who you are, what you’re sending, and why you’re sending it.

But, what is a good subject line for sending a resume? A good subject line should grab the recruiter’s attention. It should showcase your professionalism, attention to detail, and ability to communicate effectively. 

Learn 40+ common job interview questions and Answers in 2023 .

Resume Subject For Internship Applications

When applying for internships, it’s essential to tailor your resume subject line to indicate you’re seeking such a position. This approach helps recruiters instantly understand your purpose.

For instance, a subject line like ‘Marketing Internship Application – John Doe, Business Major’ or ‘Software Development Internship – Jane Smith, Computer Science Graduate’ directly communicates your intent and educational background.

As for what to write in the subject while sending a resume for an internship, clearly state the position you’re applying for, your name, and possibly your major or field of study.

Learn how to choose the best font for resume in 2023 [Type & Size] .

Steps To Write Subject For Sending Resume

Creating the perfect resume subject can be a game-changer, especially for freshers entering the job market. Here’s a step-by-step guide to help you craft an impactful subject line:

• Start With The Job Title

Your subject line should begin with the job title or role you’re applying for. For example, “Application for Project Manager Position”.

• Include Your Name

After the job title, include your full name. This helps the employer identify who the email is from. For instance, “Application for Project Manager Position – John Doe”.

• Mention Any Job Reference Number Or Code

If there’s a job reference number or code, include it in the subject line. This makes it easier for the employer to categorize your application. Example: “Application for Project Manager Position (Ref: PM123) – John Doe”.

• State The Purpose If Necessary

Suppose you’re sending a follow-up email or inquiring about job openings; state that in the subject line. For example, “Follow-Up on Application for Project Manager Position – John Doe” or “Job Inquiry – John Doe”.

• Keep It Professional

Avoid using slang, emojis, or overly casual language. Keep the subject line professional and straightforward.

Sample Resume Subject Emails

Each of these subject emails demonstrates a different approach, all aiming to increase the candidate’s chances of getting noticed. 

FInd the Best Resume Builder Services in 2023 [Free & Paid] .

Check Out: Unveiling The 10 Best Skills To Put On A Resume

Tips For Writing The Best Email Subject Line

Email subject line is crucial when submitting a resume email. Here are 5 tips for writing the best email subject line when submitting a resume

• Keep It Short And Clear

As you mentioned, keeping your subject line concise is crucial. Aim for around 60 characters or less to ensure your entire subject line is visible in most email clients.

• Include The Job Title And Your Name

Make it easy for the hiring manager to see at a glance what job you’re applying for and who’s applying for it. For example: “Software Developer Application – John Smith”.

• Use Relevant Keywords

If some specific skills or qualifications are heavily emphasized in the job description, consider using them in your subject line. For example: “Certified CPA Application – Jane Doe”.

• Add Any Reference Numbers

If the job posting includes a reference number or code, have this in your subject line. This helps the employer keep track of applications.

• Avoid Spammy Language

Avoid words that might get your email filtered as spam, such as “free”, “buy now”, or “urgent”. Keep the tone professional and focused on the job application.

Check Out The 5 Best Resume Formats to Use in 2023 ( top Templates ) .

Utilizing Resume Builders

Resume builders play a crucial role in resume writing , and professional resumes. They provide structured templates, pre-written examples, and expert advice to help you showcase your skills and experience. 

Among the available tools, resume forrest the best resume builder . It offers customizability, a user-friendly interface, and industry-specific templates that cater to various job roles. 

The keyword optimization feature ensures your resume passes through Applicant Tracking Systems ( ATS Checker ), increasing your chances of landing an interview. Whether you’re a fresh graduate or a professional, using a resume builder like Resume Forrest can significantly enhance your job application process.

Frequently Asked Questions About Resume Subjects

1: What Is The Subject Of CV Email?

The subject of a CV email should be your name, the job title you’re applying for, and any reference number, if applicable.

2: How To Write The Perfect Subject Line For Submitting Your Resume?

To write the perfect subject line for submitting your resume, keep it short including the job title, your name, and any job reference number.

3: What To Write In Subject While Sending Resume For Internship?

For an internship, write something like “Internship Application – Your Name – Position”.

4: Should I Mention The Reference If Someone Referred Me For The Job?

Yes, mentioning a referral can increase your chances of getting noticed.

5: Can I Use Capital Letters In The Subject Line?

It’s best to avoid all capital letters as it may come across as shouting or spam.

Wrapping Up

Crafting an effective resume subject line is a vital strategy for successful job applications. It’s your first impression, often determining if your application needs to be opened or noticed. 

A compelling subject line clearly states the applied role, highlights relevant qualifications, and underscores specific skills or experiences. This concise yet comprehensive approach can significantly enhance the visibility of your resume. 

As job seekers, learning how to download resume from resume builder for free  can elevate your application success. Remember, your resume subject is more than just a title; it’s a summary of your professional brand, capturing recruiters’ attention from the get-go.

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Emailing a Resume: Tips and Samples

In most cases, employers ask job candidates to submit their applications through an online portal, but there are some employers who would rather receive resumes via email. In that case, the employer will likely make it clear in the job posting, and you can start off on a positive note by demonstrating that you pay attention to detail and follow directions. However, there are some considerations to keep in mind when emailing a resume.

This article will cover whether you should email your resume to a potential employer and tips for how to do so effectively, plus provide an example of powerful email copy to include with your resume.

Should You Email Your Resume?

You should email your resume only when expressly asked to do so. Most job applications and hiring processes are completed through online applicant tracking systems (ATSs), in which case you will likely submit your resume by uploading it. If you upload your resume in this manner, there’s no need to email it as well.

However, if the employer includes specific instructions to email your resume, then you should follow those directions to the letter. The employer might also include information about which email address to send it to, whether to attach your resume or send it in the body of the email, what to write in the subject line, whether they’d like you to answer any questions in the email, and so forth.

Specific instructions regarding emailing your resume can serve two purposes: it ensures that the employer receives your resume and any other information they need, and it can function as a basic test to see if you read the entire job posting and whether you can follow instructions.

Tips For Emailing a Resume

If you have determined that emailing your resume is the best course of action, here are some tips for how to do so successfully:

Use a Professional Email Address

Be sure to use a professional email address when you are submitting your resume or engaging in any other email contact with potential employers. An appropriate email address could be simply your first and last names, or, if that address is taken, you might use your first initial and last name or add your middle initial between your first and last names. Stay away from nicknames, long strings of numbers, immature email addresses, or addresses that are associated with your current or past jobs.

If you don’t have a professional email address already set up, you can use a service like Gmail to create a new email address for free.

Write a Concise Subject Line

If the employer has provided instructions for what to write in the subject line of your resume submission email, be sure to follow them. Otherwise, stick to a simple subject line that is clear and succinct but includes your name, the job you are applying for, and the word ‘resume,’ such as:

• Jane Smith’s Resume for Marketing Manager Position
• Resume - Marketing Manager - Jane Smith
• Resume: Jane Smith for Marketing Manager Position

Send Your Resume as an Attachment

In most cases, it’s best to email your resume as an attachment, since that will preserve the style and formatting of the document. However, if the employer specifically asks you to include your resume as plain text within the email body, you will need to copy and paste the text of your resume into the email. Make any necessary adjustments to ensure that the content of your resume is still easily readable and well-organized.

If you attach your resume, be sure that it’s saved as a PDF to protect the format (unless the employer specifically asks for a Word Doc).

Name the file clearly with your full name and the word ‘resume.’ Ensure that the PDF or Doc file is less than 10 MB in size so there won’t be any problems sending it.

Include a Cover Letter

Read the job posting carefully to decide whether you need to include an attached cover letter, one within the body of the email, or simply a brief note to express your interest in the job and introduce your resume. If the hiring manager’s name is listed in the job posting, address the email to them specifically. If not, use a polite general greeting.

Sign Off Professionally

Thank the potential employer for their time and end your email with a professional sign-off that includes your full name, your email address, your phone number, and links to your LinkedIn and/or professional website if applicable.

Proofread the Email Carefully

Spend some time proofreading your email as well as your attached cover letter and/or resume. Check for spelling, grammar, syntax, and formatting errors. You may wish to send yourself a test email so you can ensure that the attachments are sent properly and the email body is formatted correctly. Double check that you have attached the right files as well. If proofreading isn’t your strong suit, send a copy of the email to a friend or family member for feedback.

Sample Email for Sending a Resume

If you decide to write a cover letter in the email body, you will likely want to include one paragraph introducing yourself and outlining your interest in the position and another paragraph to share the value that you can add to the company if you are hired. You might also briefly mention that you look forward to meeting the hiring manager in person.

An effective resume submission email might look like this:

Subject line: Jane Smith’s Resume for Marketing Manager Position

I was excited to find your marketing manager position opening on Indeed as it sounds like an exceptional opportunity and a great fit for my skills! I would love to be considered for the position and I’ve attached my resume below for your perusal.

I have over 3 years of experience as a marketing assistant and a proven record of increasing sales by 40% or more year over year. My goal is to leverage my skills and experience to step into the role of marketing manager and help your company exceed your sales goals.

Thank you for your time and consideration. I look forward to meeting you in person and discussing the role in more depth.

[email protected]

(123)345-6789

linkedin.com/in/janesmith

Attachment: JaneSmithResume.pdf

Key Takeaways

In some cases it may be necessary to submit your resume via email instead of uploading it to an online job portal. If so, be sure to follow any instructions that the hiring manager lists in the job posting. If no instructions are included, keep your subject line simple and concise, include a brief message or a cover letter in the body of the email, and attach your resume as a PDF.

Of course, the first step to emailing a resume to a potential employer is to actually create a polished, compelling resume. If you need to revamp your resume before submitting it, consider using Jobseeker ’s professional resume creation tool. You can enter in your information and easily switch between formats , color schemes, and fonts. Then download your finished resume and start applying for jobs!

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What to write in an email when sending a resume

When sending your resume to employers or recruiters via email, it’s important to write an effective message

But what should you write to catch their attention and persuade them to open your resume?

This guide will explain everything you need to write, and even has some example emails to copy.

Resume templates 

Subject line

When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.

So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.

Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:

“Digital Copywriter with 7 years marketing experience”

“Solicitor with 15 years in property law”

Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.

Resume filename

Resumes titled “resume”, “new resume” or, worse, a random constellation of letters (resume_778778.pdf) will simply look messy and get lost amongst the other hundreds of resumes that a recruiter receives daily.

At the minimum, you want to include your first and last name when naming your resume file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:

“[Full Name] resume”

“[Full Name] resume SEO Consultant”

Addressing the recipient

The best way to build a friendly rapport with a potential employer is to address the recruiter by name.

This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:

“Hi [recruiter name]”

Friendly opening

To make the best impression on the recruiter and encourage them to open your resume , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of resume emails every day, so a personalised touch will go a long way. Use warm greetings, such as:

“Hope you’re having a good week”

“Hope my email finds you well”

Don’t be overtly personal, however. A simple, friendly greeting should do the trick.

Job you are applying for

After your friendly greeting in your resume email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.

Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.

Introduction + suitability

In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your resume.

It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.

You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant. I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the resume to find out more about the candidate.

If you don’t have lots of professional experience, you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.

Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:

Example 2 (student no experience)

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.

Even as a student with no experience, you can still create a powerful email when sending your resume.

Reason for applying

Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.

You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:

“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”

“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”

By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.

Availability

When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.

Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your resume. For example:

“ Please find attached a copy of my resume . I am available for an interview at your earliest convenience.”

“I have attached my resume for your consideration, and I am free for an interview at short notice.”

Professional signature

Now that you’ve completed your resume email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:

Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].

Related guides: How to write a thank you email after an interview

Example resume emails

Check out some examples of effective emails below for inspiration and guidance:

Customer service

Applying for customer service roles.

This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.

See also: sales assistant cover letter example

Applying for finance and accounting roles.

This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace

Applying for graduate/student roles.

Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.

Applying for sales roles.

This cover letter boasts the candidate’s ability to make sales and drive revenue.

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What to put in the subject line of an email for sending a resume?

When it comes to applying for jobs, having a stellar resume is only a part of the equation.

While some recruiters will require you to upload your resume to their database, others will require you to send it through an email. And that’s where another critical component of the equation comes to play - the email subject for sending the resume.

The subject line of an email is a short single line that gives the recipient an idea of what the email entails.

And when you’re sending your resume as an attachment through email, the subject line is the first thing recruiters will read, so it is important to make it stand out. Otherwise, your resume might just end up in the trash. Unopened and uncared for.

Not an ideal situation, is it?

But, by following our tips and tricks, you can avert such scenarios and create an impressive subject for sending your resume to recruiters.

Here’s what’s in store:

• What should be the subject line for sending a resume?
• What are some examples of subject lines for sending a resume?
• What to write in the subject line when emailing resumes for freshers?
• What are some common mistakes to avoid while writing a subject for sending a resume to HR?

How to Write an Email Subject Line for Sending a Resume?

Without any fuss, let’s get right into the good part. Given below are some insightful tips that will help you craft an impressive resume submission subject line:

Keep it Short and Sweet

The very first and important factor to keep in mind while writing a subject line for sending your resume to recruiters is that it needs to be crisp, concise, and to the point.

Recruiters and hiring managers barely spend 6 to 8 seconds reviewing a resume. So it is evident that they won’t spend more than a few seconds reading your subject line.

So, use as few words as possible to describe the contents of your email, i.e., your resume.

For instance, rather than writing “Job Application for Sales Representative Position”, you can write “Sales Representative Application” to make it more concise and to the point.

Mention the Job Title or Job ID Number

One way to make your subject for sending a resume unique, include the job title or job ID number in the subject line.

Doing so will help your email stand out from the pile of emails in the recruiter’s inbox and will also make it easier for them to match your resume to the specific vacancy.

For example, you can write “Job ID #123 Tracy True’s resume” instead of just writing your name and a long job title.

Highlight Referrals

If you were referred for the position by someone from the company, it’s a great idea to include the person’s name in the subject line.

This ensures that your email stands out from other possible applicants who are bombarding the recruiter’s inbox with resume emails. Thus, immediately setting you apart from your competitors.

Here’s a possible referral subject line that you can write:

“Referral from Richard Jones: #Job ID #123 Tracy True’s resume”

Refer to the Job Listing

In case you are sending your resume through email after reading a job listing, you must closely refer to the listing for any instructions on how you need to go about the submission process.

If the listing has asked you to mention the job title and your name in the subject line, or maybe just the job title, include just that. You don’t need to do anything more or add to the line in hopes of making it stand out.

Doing so may backfire and cause your resume email to be trashed without consideration.

Avoid Using Generic or Vague Terms

One of the most common mistakes that candidates make when writing the subject for sending a resume is using generic and vague words or phrases.

A subject line that is too broad and generic will not grab the recruiter's attention and will possibly be overshadowed by other emails with engaging subject lines.

For instance, simply writing “job application” or “resume” is too basic and vague.

Proofread Your Subject Line

To ensure that you have mentioned the right job ID and used the exact terminology for the job profile, you must cross-check the subject line before hitting the send button.

Be sure that there are no typos, spelling, or grammatical mistakes that can risk your application starting off on the wrong foot or leaving a bad first impression on the recruiters.

Also Read: How to write an email to recruiters for sending a resume?

Examples of Subject for Sending Resume to Recruiters

Here are some subject line examples for sending resumes through emails:

Subject for Sending Resume for Seasoned Professionals

• Product Manager - Linda Rose Resume
• Senior Data Analyst - Richard Green's resume
• Jake Simpson Resume- Job ID #123
• 5+ Years Experienced Sales Executive - John Brown Resume
• Job Posting #568 Communication Manager Resume
• Willow Dawn Resume - Senior Business Analyst Resume

Examples of Interesting Subjects When Sending Resumes to Companies for Entry-level Jobs

• Entry-level Data Analyst Resume - Job Posting #421
• Donna River Resume for Sales Associate Internship
• IT Recruiter Intern Resume - Dennis Muller
• Junior Accountant Fresher Resume - Emily Smith
• Job ID #468 - Leon Meyer Resume
• Junior Software Developer - Jonas Crew Resume

Also Read: How to write a thank you email after an interview?

Common Mistakes to Avoid while Writing a Subject for Sending a Resume

Given below are 3 mistakes that you must avoid while writing a subject for sending a resume to recruiters and hiring managers:

Using abbreviations or unprofessional language: Avoid using abbreviations, slang, or any phrases or terms that can be considered unprofessional.

Writing in all caps and/or using exclamation marks: These can make your email appear spammy and desperate, so avoid writing in all caps and using exclamation marks.

Including irrelevant information: Do not include unnecessary personal details or other information that can make your subject line lengthy and vague.

Also Read: How to write a compelling networking email in 2023?

To conclude, the most important factors to consider while writing an effective subject line for sending resumes to recruiters are:

• Keeping it concise and to the point
• Mentioning the job title or job ID number
• Including your name
• Avoiding generic phrases, abbreviations, and irrelevant information
• Highlighting referrals and following the instructions provided in the listing (if any)

By following these tips and tricks, you can frame a simple yet effective subject line for sending resumes for any job profile or industry.

If you want to build a stellar resume within minutes, use Hiration’s ChatGPT-powered resume builder with 24x7 chat support. You can also reach us at [email protected] if you have any queries.

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Home » Career Guidance » Best Email Subject for Sending Resume to Recruiters

Best Email Subject for Sending Resume to Recruiters

Quick Summary

• A professional email subject line can help you stand out from others.
• Your email subject for sending a resume should include your name, job title, and keywords from the job description.
• You can also add the name of the referrer (if any).

Table of Contents

Did you know that nearly 47% of email recipients decide to open an email based on its subject line?

Imagine putting in all that effort to prepare your resume and sending it to the recruiter, but it does not even get read simply because your subject line was missing or irrelevant. You should write a compelling email subject for sending resume to the company. This article includes steps to craft an engaging subject for sending a resume and its dos and don’ts.

In this blog, you will understand how to write the subject for sending CV to HR. why a subject line is important, and most importantly, the best professional email subject line examples for different scenarios.

10 Sample Subject Lines for Sending Resume

Here are the ten best subject lines that you can use while sending your resume via email to grab the HR’s attention.

• [Your Name] – Application for [Job Title] at [Company Name]  (Clear, concise, and indicates the purpose of the email.)
• [Job Title] Applicant – [Your Name] with [Years of Experience] in [Relevant Field]  (Emphasizes qualifications and experience.)
• Highly Qualified [Your Skills] Professional Seeking [Job Title] Opportunity  (Highlights relevant skills and career objective.)
• Strong Interest in [Job Title] – [Your Name] with [Unique Achievement]  (Showcases relevant accomplishments and interest.)
• [Referral Name] Recommendation: [Your Name] for [Job Title] at [Company Name]  (Leverages referral while maintaining professionalism.)
• Response to [Job Posting Title]: [Your Name] Aligns with Your Requirements  (References specific job and demonstrates understanding of criteria.)
• [Your Skills] and Experience Tailored for [Company Name]’s [Department/Mission]  (Connects skills and experience to company’s needs.)
• Bringing [Unique Value Proposition] to the [Job Title] Role at [Company Name]  (Intriguing subject line highlighting unique skills and company benefit.)
• Enhancing [Company Name]’s Success through [Your Skills and Expertise]  (Focuses on contributions and value offered to the company.)
• Dedicated and Collaborative Professional Seeking Growth at [Company Name]  (Highlights career aspirations and potential fit within the company culture.)

What to Include in Your Subject for Sending Resume

A good email subject line for sending a resume should include several key elements, depending on the situation:

1. Your name and the job title

This makes it clear who you are and what you’re applying for. Example: Sarah Jones- Application for Marketing Manager

2. Keywords from the job description:

This shows you read the posting and highlight relevant skills or experience. Example: 5+ Years in Data Analysis- John Doe Applying for Analyst Position

3. An accomplishment or unique value proposition (optional):

This differentiates you from other applicants and piques interest. Example: Increased Sales by 20% – David Miller Applying for Sales Representative or Creative Problem Solver for Innovation: Amy Chen with Diverse Skills

4. Referral mention (optional):

If someone referred you, including their name can build trust and credibility. Example: Recommended by [Referral Name]: [Your Name] for [Job Title]

5. Specific job posting reference (optional): This shows attentiveness and understanding of the role. Example: Responding to “Content Creator Wanted”: [Your Name] with Engaging Portfolio

Confused about what to write in an email when sending your resume to the recruiter? Read about the best practices to send your resume to HR .

Email Subject Formats for Sending Resume

Email subject for sending resume as an individual.

These are the various sample subjects for sending CV as an individual applicant.

1.  Job Application: Your Name, Position of Application

This is a basic format that you can use when you do not have much to mention in the subject line. 

For Example :  Job Application: Rahul Gupta, Software Developer 

2. Job Application: Your Name – Job Position

Introduce yourself directly with the post of application. 

For Example: Job Application: Arjun Das Following Up on Lead Content Developer  

Email Subject for Sending Resume as Academically Qualified Individual

These are sample subject lines for students, fresh graduates and individuals who meet the educational qualification for any job role.

1.  Job Application: Your Name, Your Degree

If there are any degree or educational qualifications that can increase your hiring chances, then you can include them in the job application email subject. Also, if the job description mentions a particular degree for the vacancy, you can include it, too, if relevant.  

For Example: Job Application: Rahul Sharma, master’s in microbiology  

Email Subject for Sending Resume as Referral Applicant

Use these are the sample subject for sending resume as referral applicant.

1.  Job Application: Name of the Referrer – Your Name

If you have the name of the referrer, then you may also include the name of the position you are applying for. 

For Example: Job Application: Referred by Anjali Gupta – Rahul Sharma, Software Developer 

2.  Job Application: Recommended By – Job Role

A recommendation by some senior employee of a company is something that recruiters never miss. 

For Example: Job Application: Recommended by Mr Arjun Singh, Green Crafts Technologies CEO for Software Developer

Email Subject for Sending Resume as Experienced/ Awarded Individual

These are the samples of good subject line for awarded and experienced individuals.

1.  Job Application: Your Name, Certification or Awards

You could use this while writing a subject for sending resume if you received honourable awards or certificates during your education or career. 

For Example: Job Application: Anjali Gupta, Award-Winning Editor at Hindustan Times  

2.  Job Application: Your Name, Years of Work Experience

The company always seeks experienced candidates. If you possess years of experience, include that in the subject line. 

For Example: Job application: Rahul Sharma, Senior Marketing Manager – 10 years of experience 

Email Subject for Sending Resume for Job Listings/Ads

These are the sample subject for sending resume to the job listings and advertisements in newspapers or online portals.

1. Job Application: Job Post, Posting Number, Degree

If you are contacting the recruiter by citing the posting number of the job advertisement, you can write this subject line.

For Example: Job Application: Team Lead, Posting No. TL00145, B.Tech  

2.  Job Application: Job Role – Your Name

This will help to sort your profile based on your job role. 

For Example:Job Application: Software Developer – Arjun Das 

3.  Applying For, Job Title, Job Listing, ‘Your Name’

This is one of the short and clear subject lines that immediately catches the eye of recruiters.

For Example: Applying for Customer Sales Executive, Delhi, Job ID 20 – Arjun Singh  

Importance of Subject Line When Emailing Resume

Recruiters receive hundreds of resumes and emails every day. Therefore, to get their attention, you have to make sure that the subject line for the job application is mentioned properly. There are certain reasons subject for sending resume to HR is important-

1. To Make a First Impression

Your resume will be your virtual first impression for the recruiters. Hence, you need to make sure that you create a great first impression. Having a good subject line helps, as it is the subject line which can entice the recruiter and push them to open your mail, download your resume and maybe shortlist you for an interview. You can add your experience, skills or designation in a crafty manner to grab more attention.

2. To Showcase Professionalism

Recruiters get hundreds and thousands of emails in a day. If you are sending your resume without any context or subject line it will just stay unread in their resume. Writing an email subject for job application distinguishes your mail from other; it shows that yes this is a job application, and add extra weight and looks professional.

3. For Better Clarity

Writing a subject for sending resume gives clarity to the reader about the purpose and content of the email you send. The subject line makes it clear to the reader that you have sent a job application, for the mentioned position and you possess certain skills.

4. To Stand Out from Others

A professional subject line for job application helps you differentiate from other candidates who might not have written a subject line or have written a poorly formatted subject line. So, make sure to write a subject to become the odd one in a good way.

Also Read: How to Make Your Cover Letter for Internship Stand Out

How To Write a Subject for Sending Resume

When you’re emailing your job application to the HR , it is important to be professional. Let’s look at the steps to write a perfect subject line.

Step 1- Carefully Read the Job Description

Before sending any job application, you need to read the job description of the job you are applying for. Usually, HRs mention specifications regarding the job profile in the description, which includes things like what subject for job application to write, skills to be mentioned, required experience, etc. Mention all such things in your mail to enhance your chances of selection.

Step 2- Include Name and Specified Keywords

This is the common courtesy to mention your name in the job application, other than that you need to include specific keywords too. These keywords are usually mentioned in the description, general words like teamwork, multi-tasker, dedicated, etc are used, and other keywords are job specifics that you need to identify.

Step 3- Mention the Referrer’s Name (if any)

If you have a referral for the job position, you are applying for then mention the name of the person who referred you in the subject line. Other than that, the subject for sending resume may include your designation, like PhD, Professor, Doctor etc.

Step 6- Keep it Concise

Make sure that the subject line for job application is not too lengthy. As a lengthy subject line will not only gets cut in the email but can also lead to confusion. So, keep it crisp and clear.

Step 2- Mention the Subject for Sending Resume

Never forget to mention the purpose or subject of your email, that is why email has the feature of subject line. Here you will mention subject line for job application, so that the reader the identify that this mail is a job application.

Pro Tip- Create A Professional Email ID

The very first step towards sending a job application is creating a professional email ID from which you will be sending a resume. Your professional email ID can consist initials of your name, and your date or month of birth. It should not consist of any obscene words or symbols. You can easily create a new email ID if you don’t have one on Gmail.

Suggested Read: Best Resume Format for Freshers with Samples

Source: FinancesOnline

Dos of Writing Good Subject Line

Here are some tips for writing a proper subject for sending resume to HR.

1. Keep it Brief

Subject line is written to give idea of email content in a brief manner. That is why it should be made sure that subject line for your resume should be short and to the point. It should not contain irrelevant details as long paragraphs can cut off the subject line, especially on mobile phones.

2. Keep it Professional

Writing an unprofessional subject line can also make your email less likely to open. Not only the resume format but your job application email subject should also have proper wording. So, try to avoid informal words like “ Hey!, What’s up!, Hello Buddy” etc. even when the person you know is your acquaintance.

3. Include the Details

HRs get hundreds and thousands of emails in a day. To make sure that your resume catches their attention, try to be direct and mention the job title when writing a subject for sending resume so the recruiter immediately knows what job position you are applying for. 

4. Pitch Yourself Perfectly

You can include your designation, education qualification, skills or work experience in the subject line. This highlights your value and might even help you get selected for an interview.

5. Proofread Your Subject Line

It is advised to proofread your whole resume as well as the subject for sending the resume. You can use apps like Grammarly to check the tone, grammar, and spelling mistakes in your document.

Don’ts of Writing Resume Subject Line

There are certain things that every job seeker should avoid in the subject line of a resume.

1. Avoid Using Jargon

Using unnecessary jargon in your email subjects might make the recruiter lose interest in your application.

2. Don’t Write Lengthy Subject Line

A good subject line is one that conveys more message in fewer words. It is advisable that you should write a subject line under 50 characters. Any subject line with more than this many characters make it difficult for HR to read the whole message and can be viewed as messy.

3. Don’t Capitalize Each Word

Yes, your resume is important, and it needs to grab the attention of the reader in order for to you get employed. However, writing every word in capital letters is not the way to grab attention, instead, it can be viewed as immature. Don’t use capitalize words in your subject for sending resume, write the subject and the whole resume in the normal way.

4. Don’t Be Generic

If writing in capital letters can be immature, then writing in a generic email subject for sending a resume can be too boring. You need to keep the balance between generic and immature and try to avoid the common words that are used by everyone and don’t reflect your personal touch. Try to use words that highlight your skills and abilities.

Job Application Email Subject – Summary

It’s known that you can’t get a job without a resume, and to get your resume selected, you need to grab the attention of HRs. This work is done by the subject line for job application. Writing a subject line is a skill in itself, if you know to highlight the major points of your resume and your personality in just one line; then you can positively get hired.

But before you write the subject line you need to understand the situation too, like whether you are applying for an entry-level job, a referral job or a job which requires experience. In this article you got your answers for all types of subject lines, so use the format and examples mentioned while writing the subject for sending resume for your next application.

Dive deep into our guide of Resume and Cover Letter, to make your job application stand out and leave a lasting impression on recruiters.

Frequently Asked Questions

The subject line of any email resume depends on the job position you are applying for, and to the situation of your application. The typical email subject line should include your name, the position you’re applying for and the name of the company.

Some of the best subjects for sending resume email to HRs are: 1. Job Application: Software Developer – Arjun Das    2. Referred by Dev Gupta – Rahul Sharma, Lead Engineer 3. Job Application: Priya Sharma, master’s in microbiology       4. Applying for Sales Executive, Delhi, Job ID 20 – Arjun Patel  

The subject line for a job application is a way to differentiate yourself from other candidates. It is part of the email resume utilised by the candidates to highlight their values, skills, and experience in a short and crisp way. Subject line is placed on the top of the job application email, to catch the attention of readers.

A good subject line is the one which can get you interviewed or even hired. It should be- 1. Crisp and Concise 2. Highlights candidate’s values 3. Is the subject under 50 characters 4. Catches the attention of reader

No Resume Required

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