application letter for a post of a secretary

Secretary Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Secretary Cover Letter

• Cover Letter Text Examples

To generate traction during the job search, build an accomplishment-driven secretary cover letter demonstrating your communication and administrative skill sets. Show potential employers how you can help refine office operations, improve scheduling processes, and coordinate client communications effectively. Our guide includes cover letter examples and expert tips to help capture your experience and land your next job interview.

Secretary Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Writing a great secretary cover letter requires a creative approach that differs from many other types of positions. This is because your day-to-day administrative duties might not always seem like genuine achievements. That said, your contributions are vital to daily operations, and it’s important to emphasize the true value you bring to your teams and organizations. Below, we’ll provide guidance to help you capture the most compelling aspects of your professional experience in your secretary cover letter:

1. Contact information and salutation

List all essential contact information at the top of your secretary cover letter, including your name, phone number, email, and LinkedIn URL. Greet the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This shows you’ve taken the time to research the company before applying and demonstrates your genuine enthusiasm for the opportunity.

2. Introduction

Lead your secretary cover letter with a strong introduction to convey your interest in the job and grab the attention of the hiring manager. Build your paragraph around one of your most impressive career achievements, preferably backed by an eye-catching number or metric. Be sure to highlight your expertise in administrative support, client communications, and calendar management, skills especially important for secretarial roles.

In the example below, the applicant highlights the impact of their administrative support on a doctor’s office. Showcasing hard data in a similar manner is a great way to bolster the impact of your achievements on your secretary cover letter.

I’m interested in applying for the medical secretary position with Miami Cancer Institute. During my time with Ormond Beach Oncology Associates, I coordinated with physicians, nurses, and office personnel to enhance patient flow, resulting in a 20% reduction in wait times and a 92% patient satisfaction rating. I can achieve similar results for your organization in this role.

3. Body paragraphs

In the body paragraphs of your secretary cover letter, highlight your qualifications and career achievements as a secretary. Start by mentioning something specific about the company’s culture, reputation, or mission statement and why you’re enthusiastic about the opportunity. Feature tangible examples of the value you bring as a secretary and administrative professional, emphasizing quantifiable results. Consider adding a list of bullet points to break up the text on the page and improve the readability of your document.

Notice how the candidate below leverages their administrative experience within the health care field. Clinical environments are often fast-paced and high-stress, and yet the secretary has consistently found ways to improve operational efficiency and patient satisfaction throughout their career. Emphasizing your proven track record of success is essential for building a stand-out secretary cover letter.

As a seasoned administrator with 12 years of experience providing efficient secretarial support in hospitals, I am drawn to OrthoBoston’s reputation for exceptional patient care. I would relish using my skills and experience to ensure seamless treatment pathways for your service users. Some of my recent achievements include:

• Streamlined the post-meeting administrative process to ensure swift follow-up on assignments, contributing to a departmental productivity increase of 26% in 2023
• Trained five new hires and identified opportunities to enhance performance and service quality, which supported a 10% increase in patient satisfaction
• Implemented a new patient scheduling system that freed up an average of five appointments per practitioner per week

4. Secretary skills and qualifications

Rather than simply listing key skills on your secretary cover letter, tactically incorporate keywords from the job posting into your paragraphs. Feature examples of you utilizing various administrative skill sets in professional business environments. Below, we’ve gathered a wide range of potential skills you can add to your secretary cover letter:

5. Closing section

The conclusion of your secretary cover letter should feature a call to action (CTA) that encourages the hiring manager to bring you in for an interview. This displays your confidence and genuine enthusiasm for the opportunity. Be sure to thank the hiring manager for their time and consideration in the last sentence of the paragraph.

I look forward to scheduling an interview to tell you more about how my background as a medical secretary can help further enhance patient-care delivery at Miami Cancer Institute. Feel free to contact me via phone or email for any additional questions you may have on my background. Thank you for your time and consideration.

Best regards,

Aliya Jackson

Secretary Cover Letter Tips

1. feature your expertise in administrative support.

Secretarial positions require strong organizational and administrative skill sets. As you craft your cover letter, call out these qualifications using specific instances from your work history. In the example below, the candidate demonstrates their ability to manage calendars, correspondence, and documentation for a premier law firm. This helps to convey how their experience can help refine operations for potential employers:

• Provided administrative support to legal teams, drafted correspondence, coordinated client communications, managed calendars, and organized physical and electronic files to support multi-million dollar legal cases
• Maintained client and firm files, coordinated conference room meetings, purchased office supplies, and oversaw invoicing procedures
• Managed attorney calendars, scheduled client appointments, and verified court dates

2. Highlight your communication and client relations skills

As a secretary, you’ll be responsible for fielding inquiries and managing client communications on a daily basis. Hiring managers want to see how you’ve leveraged these skills throughout your career. In the example below, the applicant highlights their background interfacing with patients suffering from debilitating and life-threatening conditions, especially valuable when applying for secretarial positions in health care:

Miami Cancer Institute’s reputation for its comprehensive clinical standards is what excites me about this opportunity. Throughout my career as medical secretary, I’ve communicated with empathy and compassion while interfacing with patients suffering from debilitating and life-threatening health conditions. I can help your team continue to improve the patient experience based on my previous achievements:

3. Align your cover letter with the job description

Tailoring your cover letter towards individual job descriptions is the best way to maximize your chances of landing the interview. In addition to mentioning specifics about the organization’s reputation or culture, convey how your industry knowledge and experience make you a good fit for the role. Below, the candidate emphasizes their background working in the legal field, which sends a clear message they can adapt to the needs of prospective law firms:

Richardson and Stone Legal Associates’ reputation as a leading personal injury firm draws me to apply for this opportunity. During my time with Haden Law Group, I fielded inquiries from potential clients, drafted correspondence, and liaised with clients, defense counsel, and courtrooms. I can support legal operations for your firm based on my career achievements:

Secretary Text-Only Cover Letter Templates and Examples

Aliya Jackson Secretary | [email protected] | (123) 456-7890 | Miami, FL 12345 | LinkedIn

January 1, 2024

Pat Martin Senior Hiring Manager Miami Cancer Institute (987) 654-3210 patmartin@miamicancerinstitute,org

Dear Pat Martin:

Miami Cancer Institute’s reputation for its comprehensive clinical standards is what excites me about this opportunity . Throughout my career as a medical secretary, I’ve communicated with empathy and compassion while interfacing with patients suffering from debilitating and life-threatening health conditions. I can help your team continue to improve the patient experience based on my previous achievements:

• Fielded phone inquiries for new and existing patients, managed appointment scheduling, conducted new patient orientations, and handled electronic medical records
• Managed physician calendars, resolved scheduling conflicts, interfaced with diverse patient populations, and contributed to an organization-wide 92% patient satisfaction score
• Conducted patient scheduling, registration, and data entry for a medical office with over 250 patients, updated health records, and ensured compliance with HIPAA

Allison Rosenberg Secretary | [email protected] | (123) 456-7890 | San Diego, CA 12345 | LinkedIn

Hector Santos Senior Hiring Manager Richardson and Stone Legal Associates (987) 654-3210 [email protected]

Dear Mr. Santos:

I’m reaching out to apply for the secretary position with Richardson and Stone Legal Associates that I found on LinkedIn. As you can see from my resume, I have over five years of secretarial experience in established law firms. My expertise in administrative support and calendar management would be a strong asset to your team in this role.

Richardson and Stone Legal Associates’ reputation as a leading personal injury firm is what draws me to apply for this opportunity. At Haden Law Group, I fielded inquiries from potential clients, drafted correspondence, and liaised with clients, defense counsel, and courtrooms. I can support legal operations for your firm based on my career achievements:

I’d like to set up an interview to discuss how my experience as a secretary and legal assistant can provide value to your law firm. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

Allison Rosenberg

Kevin Morrison Secretary | [email protected] | (123) 456-7890 | Boston, MA 12345 | LinkedIn

Lori Taylor Senior Hiring Manager OrthoBoston (987) 654-3210 [email protected]

Dear Ms. Taylor,

During my time as the secretary for Providence Orthopedics, I overhauled my department’s data gathering protocols to successfully reduce pre-surgical file omissions by 98%. This project significantly improved the availability of crucial medical information and saved over 15 work hours per week. I look forward to leveraging my outstanding organizational skills as the pre-admissions department secretary at OrthoBoston.

As a seasoned administrator with 12 years of experience providing efficient secretarial support in hospitals, I am drawn to OrthoBoston’s reputation for exceptional patient care. I would relish utilizing my skills and experience to ensure seamless treatment pathways for your service users. Some of my recent achievements include:

I look forward to speaking with you further about how my secretarial experience within the health care field can help your organization continue to deliver exceptional patient care. You may contact me via phone or email at your convenience. Thank you for your time and consideration.

Kevin Morrison

Secretary Cover Letter FAQs

Why should i submit a secretary cover letter -.

Although most job applications won’t require a cover letter for secretary positions, including one is a great way to showcase your written communication skills and make a strong first impression on the reader. Because most candidates won’t be submitting a cover letter, taking the time to craft a customized document may actually help differentiate you from the competition during the job search.

How do I make my secretary cover letter stand out? -

To maximize the value of your cover letter, provide unique insights into who you are as a professional using more personalized language in comparison to the resume. Convey your story using key examples from your professional history. This will help send a clear message that you have the necessary qualifications for the role and that you’re a good fit for the company’s culture.

How long should my cover letter be? -

In most situations, a concise yet compelling cover letter will be more beneficial to your job application. Limit your cover letter to three or four paragraphs, keeping the reader’s focus on your most notable accomplishments. Secretary job descriptions are often generic, and omitting bland details will only make your document stronger.

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Frank Hackett

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Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Job Application Letter for Female Secretary

Sample application letter post secretary. Application letter for secretary without experience. Application letter for secretary for fresh graduate.

Cover Letter for Female Secretary Job

I want to apply for the advertised post of female secretary. I am well qualified, pleasant personality with excellent communication skills and holding experience in the same capacity for two years. I will love to have an interview further to discuss my experience and capabilities for the said job. My resume is attached for your review, and I will wait for your response.

Application Letter for the Post of Secretary. I Heard about the Vacancy From a Friend

I came to know through a friend, about a vacant post of secretary in your office. I am interested in applying for this post because I have relevant experience and am qualified enough with excellent communication skills and an attractive personality. My resume is also attached for your review. I hope to receive an interview call.

Sincerely Yours,

Dear Sir / Ma’am,

With due respect, I am writing this for the position of personal secretary of the chairman of this company. I recently read about this job vacancy in the newspaper, and I also read all your requirements for the secretary carefully. I know I can manage all the office work. I have the ability to work under pressure. I have skills in time management, hardworking, punctuality, etc. I am pleased to tell you about my past job experience. I have worked as a secretary of a company’s manager for 3 years in al-Maroof textile mills cooperation, and co.

My experience with them was good enough, but unfortunately, I have to quit because I shifted from Narowal to Lahore, and they don’t have any branch in Lahore, so I resigned.

I hope you will consider my application and make a notice to call me for an interview. I will be waiting for your positive response.

Shameel Azeem

Application for the Post of a Female Secretary

Dear company director,

I am writing to you because I would like to apply for the position of secretary. I saw that you are hiring from indeed.com, and I applied three weeks ago. It’s been a long time, and I see that you are still looking, so I decided to write to you. I have relevant experience due to being a personal assistant in my previous job.

You will find attached my full, up-to-date CV with all the references you need and contact details. If you have any questions or need more information, then please do call. I hope that you will consider me, and I look forward to hearing back from you.

Kind regards,

Miss. Starlight Suzy

Application for the Post of Secretary

I am writing this letter to you to tell you about my experience of doing the secretary’s job. As your company has given a job in a newspaper, and by that ad details I think my experience in this job is great, and I am fully eligible for it.

Previously I was working with ALHAMAS (company’s name) for about 5 years. That job was on a contract of 5 years, and last month I completed the tenure. So please shortlist me for the interview, and for anything further, check my CV attached to this letter.

Hoping for the positive response

Application for Financial Secretary in a Commerce Club

Dear [Club Name] Selection Committee,

I am writing to apply for the position of Financial Secretary in the [Commerce Club Name]. I am a [mention your program or major] student at [mention your institution] with a strong interest in finance. I have taken relevant courses and participated in finance-related extracurricular activities.

I believe I possess the necessary financial acumen, attention to detail, organizational skills, and teamwork abilities to excel in this role. I am confident in my ability to manage the club’s finances effectively and contribute to its growth and success.

Thank you for considering my application. I have attached my resume for your review. Please feel free to contact me at [phone number] or [email address] for further discussion.

[Your Name]

I am writing to apply for the position of Financial Secretary in the [Commerce Club Name]. I am excited about the opportunity to contribute my skills and passion for finance to the club’s mission of fostering commerce and business education among its members.

I am currently a [mention your program or major] student at [mention your institution]. Throughout my academic journey, I have developed a strong interest in finance and have actively sought opportunities to expand my knowledge in this field. I have taken relevant courses such as [mention any finance-related courses you have taken] and have also participated in extracurricular activities like [mention any finance or commerce-related clubs or organizations you have been involved in].

Here are some key qualities and experiences that make me a strong candidate for the role of Financial Secretary:

• Financial acumen: I possess a solid understanding of financial principles, including budgeting, financial analysis, and record-keeping. I am confident in my ability to manage the club’s finances effectively and ensure transparency and accuracy in all financial transactions.
• Attention to detail: I am meticulous and detail-oriented, which are crucial qualities for managing financial records. I am proficient in using spreadsheet software and can maintain organized financial documentation, such as income statements, expense reports, and balance sheets.
• Strong organizational skills: I have experience in organizing events and coordinating logistics, which will be beneficial in managing the club’s financial activities. I am adept at multitasking, prioritizing tasks, and meeting deadlines.
• Teamwork and communication: I believe effective collaboration and communication are vital in any organization. I work well in team environments, and I am comfortable presenting financial reports and updates to club members and stakeholders.

If given the opportunity, I am committed to fulfilling the responsibilities of the Financial Secretary diligently. I will work closely with the club’s executive team, members, and external stakeholders to ensure the club’s financial stability and support its goals and initiatives.

Thank you for considering my application. I would welcome the chance to discuss how my skills and experiences align with the vision of the [Commerce Club Name]. I have attached my resume for your review. Please feel free to contact me at [phone number] or [email address] at your convenience.

I look forward to the possibility of contributing to the growth and success of the [Commerce Club Name] as the Financial Secretary. Thank you for your time and consideration.

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Secretary Cover Letter Example

Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.

Resume and Cover Letter Experts

Secretary Example Cover Letter

Crafting a compelling Secretary cover letter can be a make or break component of your job application process.

The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a  glimpse into your potential  as an efficient and reliable asset to the prospective organization.

In this article, we’ll dive into some  less-known ingredients  that can make your secretary cover letter a success:

• Top 3 skills you should absolutely mention in your secretary cover letter
• 20 secretarial power words recruiters cannot resist
• 1 proven strategy to land your secretarial dream job if you have no experience

Get started by taking a look at the secretary cover letter example below.

[ Hiring Manager’s name ]

[Company name]

[Company address]

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.

In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.

Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.

To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.

I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.

You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].

Thank you for considering my application. I anticipate hearing from you soon.

[Your Name]

[Address] [Phone number] [Email address]

Use our  cover letter creation tool  to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.

Top 3 Skills Recruiters Look For in Secretaries

When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.

While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.

This way, you’ll be able to  provide details about how you’ve gained these   skills . Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.

Here they are:

Skill 1: Efficient Communication and Interpersonal Skills

As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.

This ability allows you to establish a  good relationship with clients, co-workers, and upper management . Efficient communication and interpersonal skills show you can:

• Greet guests in a polite and friendly manner
• Listen actively to clients and co-workers
• Write and speak professionally
• Handle conflict and complaints
• Assist managers and co-workers when needed
• Build trust and rapport between employees and clients

“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”

Skill 2: Organizational and Time Management Skills

Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the  efficiency of the workplace , which is why familiarity with these applications can strongly influence the selection process.

Proficiency in office software applications also allows for:

• Quick document processing and updates (Microsoft Word, Google Docs)
• Keeping databases up-to-date (Microsoft Access, MySQL, Salesforce)
• Staying on top of emails and software systems (Microsoft Outlook, Gmail)
• Efficient task completion (Trello, Asana, Microsoft Teams)
• Maintaining a professional online presence (Twitter, Facebook, or Instagram)

“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”

20 Power Words to Boost Your Secretary Cover Letter

When crafting your resume as a secretary, it’s important to  choose impactful language  that highlights your skills and accomplishments.

Power words are action verbs that make your cover letter more  dynamic and engaging . They help recruiters envision your contributions and capabilities.

Here is a list specifically tailored to secretaries:

• Coordinated
• Streamlined
• Prioritized

Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”

• Facilitated
• Corresponded
• Implemented

Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”

• Communicated
• Collaborated

Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”

Using these  power words  strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to  pair them with specific examples  of how you applied these skills to achieve positive results.

Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.

Check our  cover letter guide . There you’ll find  detailed advice on the essential elements  of a winning cover letter, such as how to effectively detail your experience.

1 Proven Strategy to Land Your Secretarial Dream Job if You Have No Experience

As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.

However, there is one thing you can do to show your motivation to recruiters –  join a professional association  and point it out in your cover letter.

Professional associations can boost a secretary’s profile in the application process. They not only represent a  commitment to the field  but also offer networking opportunities, professional development resources, and industry updates.

Membership in one of these associations can significantly enhance your  credibility  as a secretary and demonstrate your commitment to professional growth and excellence in your field.

Here are three prominent associations you could join:

• International Association of Administrative Professionals (IAAP)
• American Society of Administrative Professionals (ASAP)
• National Association of Legal Secretaries (NALS)

Take a look at the example in the following section to see how you can include your association membership in your cover letter.

Secretary Cover Letter With No Experience

While the  employment for secretaries is expected to decrease  during the next few years, it’s still a popular career choice for many.

If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:

Dear [Employer’s Name],

I am writing to express my interest in the Secretary position at [Company’s Name] as advertised. Although I do not have formal work experience, I believe my education, volunteer work, and my active membership with the International Association of Administrative Professionals (IAAP) have equipped me with a unique set of skills that are valuable for this role.

During my time at [Your College/University Name], I was often praised for my strong organizational skills and attention to detail. I utilized my knowledge of office software to streamline the management of academic projects and volunteered to assist in the organization of numerous school events. Through this, I developed proficiency in task prioritization, time management, and multitasking, skills that are crucial for the efficient functioning of an office environment.

As an active member of the IAAP, I’ve had the opportunity to enhance my communication and interpersonal skills through their various networking events. This exposure has enabled me to establish and maintain professional relationships effectively, a skill I believe is crucial for the role of a Secretary. Moreover, their certification programs and continuous professional development resources have allowed me to stay abreast of industry trends and best practices, further preparing me to thrive in an administrative role.

I am eager to bring my strong work ethic, dedication, and willingness to learn to your team at [Company’s Name]. I am confident that my skills would make me a valuable addition to your company.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the efficiency of your administrative operations.

Recap: How to Write a Secretary Cover Letter That Gets You the Job

Writing a cover letter for a secretarial position is easy, if you know what recruiters are looking for.

Let’s review the main points presented in this article:

• Top skills for secretaries : Communication, interpersonal skills, organization, time management, and office software applications. Provide specific examples of how you used them and consider taking a course if you’re missing any.
• Power words : Use power words to describe your experience in your cover letter. Your arguments will gain effectiveness through them.
• Professional associations : Specially advantageous for those with little or no experience, mentioning membership to an association shows commitment and passion for the secretarial world. Recruiters will be impressed.

By applying these tools and advice, you’ll effectively feature your unique set of skills and experience, demonstrating your ability to succeed in the position.

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Secretary cover letter example

Take a letter! Historically, one of a secretary’s most basic functions has been to turn a supervisor’s sometimes jumbled thoughts into a well-written, properly formatted letter. 

So when seeking a secretarial job, it should be right up your alley to write an effective, persuasive and professional secretary's cover letter to accompany your resume. And as we’ll see in this guide, it will greatly increase your chances of landing the job if you do so.

Resume.io is an expert source of advice and support for every cover letter preparation step. We’ve developed a wide selection of occupation-specific writing guides and free cover letter examples , plus field-tested templates and builder tools to help you create both resumes and cover letters. Our blog information covers the gamut of job search topics, from practical document formatting tips to thank-you letter writing

Here’s what we’ll discuss in this writing guide, backed by a secretary cover letter example: 

• The changing role and job outlook for secretaries
• Why a cover letter is crucial for a secretary
• Format for structuring a secretary's cover letter
• How to achieve the goal of each cover letter part: header, greeting, introduction, body and conclusion
• Design and formatting of a secretary cover letter
• Writing psychology: tips for a convincing cover letter
• Common mistakes you need to avoid.

In recent decades, the word “secretary” has fallen out of favor somewhat, replaced with terms like “administrative assistant.” But many of the duties remain the same, including handling correspondence, filing, bookkeeping, scheduling and answering phones. 

The bad news is, a 7% decline in the job outlook for secretaries and administrative assistants is projected from 2020 through 2030 in the U.S., according to the Bureau of Labor Statistics . 

This is due in part to advances in technology that enable executives to prepare their own documents without any help. In 1970, for example, it would have seemed strange for a CEO to type his own letters, but today it would be odd to find a CEO who doesn’t send his own emails. 

Employment projections for secretaries and administrative assistants in the U.S., 2020-30, according to the BLS:

Source: https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm#tab-6

What the coming job squeeze means to you is that you need an outstanding job application to compete for a shrinking number of jobs. And that means you’ll need an excellent resume and cover letter. 

Take a moment to review the resume guides already prepared by resume.io for executive assistants and legal assistants . It’s helpful to have your resume done before writing your cover letter, because they’ll need a similar design, and the content of your resume can help you determine what to say in your cover letter.

Here’s what this guide will discuss:

• How a secretary’s cover letter should be structured
• How a secretary’s cover letter should be formatted
• Tips for writing a convincing cover letter

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

For more ideas and inspiration, check out these cover letter writing guides and examples in the related administrative category:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

A cover letter is an introduction, a handshake from afar, an attempt to establish a personal connection to a hiring manager. It’s also a matter of simple etiquette — you are asking for a job, so you need to ask . 

A resume is a somewhat stark and impersonal listing of your job experience, qualifications and skills. A resume isn’t addressed to anyone, and it doesn’t address the specific needs of a potential employer. 

But a cover letter offers the opportunity to showcase your personality, enthusiasm and likability. Nobody wants to work with someone they don’t like, so use your cover letter to demonstrate that you are an upbeat, positive professional.

Surveys of hiring managers have found that one of the top reasons resumes are rejected is because they were sent without a cover letter. 

A few employers sometimes request that you send a resume only. But unless you’re specifically asked otherwise, always include a cover letter with a resume.

Best format for a secretary’s cover letter

A cover letter should almost always be a maximum of one page, or some 400 words. And it should follow a defined structure that includes the following:

• Greeting / salutation
• Introduction
• Conclusion / call to action

Dear Mrs. Dayton,

Having worked as a personal assistant and secretary for five years, I am looking for my next challenging role. My previous secretarial work at two tech companies has given me the best possible foundation to assist you.

I am a digital native and passionate about utilising the latest AI advances to make my work more efficient. I adopted a mobile-first strategy with my previous boss, allowing us to keep informed and updated on the go. My job is to take every opportunity to make their life easier.

Leading the digital revolution within my organization, I reduced paperwork by 95% and improved the effectiveness of both audit results and business analysis projects, with an annual cost saving of $25-30k.

My time management skills are top-notch, arranging 30+ meetings and lunches every week, with up to 50 attendees per event. I am a big believer in developing personal relationships with everyone involved – you need them to be opening your emails.

I use my initiative to overcome problems and communicate with others where possible to find solutions independently. I will not come running to my boss for help unless I really need it.

The stresses of modern business mean that a secretary should be able to offer psychological support to their boss as well as operational support. I view my role as an emotional cheerleader as well as a reliable organizer. I am thoughtful, patient, and astute.

I would value the chance of an interview to explore whether there might be a fit. Your marketing manager Harris Jones suggested that I should get in touch.

Dara Spencer

Here’s what each of these components should contain:

Cover letter header

In the old days, companies would order reams of fine paper that were blank except for a letterhead — a space at the top containing the company’s name, address, phone number and perhaps a color logo. A secretary would take one of these pages, roll it into a typewriter and get busy writing a letter.

Today that letterhead is known in electronic correspondence as a header, and for an individual seeking a job it should include your name, occupation, address, phone number and email. 

The main purpose of a header is to let a prospective employer know how to contact you if they want to. But it has an important secondary purpose — to give your letter some visual flair. 

You DON’T want to write the body of your letter in purple text, but you CAN include a light splash of color somewhere in your header. You can be a bit creative here in your use of typography, layout and white space, and it should make your letter look better overall.

Including your complete home address at the beginning of your cover letter is unnecessary and can potentially raise data protection concerns. It is advisable to share your address only when you have reached the job offer stage. Additionally, the inclusion of an inside address is outdated and takes up valuable space in your cover letter, making it less effective.

To get an idea of what good headers look like, take a spin through the free cover letter templates at resume.io. You can take these designs and make any of them your own.

Align document styles

Your resume and cover letter should be a matching set, designed to be paired, and that means you should use the same fonts, font sizes and formatting styles in both. 

The headers on both should be similar if not identical, making it obvious that they came from the same person at the same time. If you’re blowing the dust off a two-year-old resume and mailing it with a new cover letter that uses totally different fonts and styles, that’s not going to work well.

Goal of the cover letter header: Distinguish yourself from other job applicants by showing a visual flair and regard for detail and high quality.

Cover letter greeting / salutation

“Dear Mr. [X],” “Dear Ms. [Y],” or “Dear Dr. [Z]” are all appropriate ways to write the greeting of your cover letter, also known as a salutation. In a proper business letter, the greeting is generally followed by a colon rather than a comma.

The era of email has relaxed these rules somewhat, so that nowadays “Greetings” or even “Hello” are sometimes substituted for “Dear.” But it’s a bit risky to mess with success, and you want to avoid being too informal in a letter asking for a job.

If you happen to know the person you’re writing to, it may be perfectly acceptable to address that individual by first name. But bear in mind that hiring decisions are often made by multiple people, so think about this entire group in writing your letter.

You should always try to address your cover letter to a named individual, even if no name is specified in the job listing that got your attention. 

People like to read their own names, and it shows both attention to detail and respect if you’ve gone to the trouble of finding out who makes the hiring decisions at the company where you want to work. 

A reasonable amount of research through Google, social media or the employer’s website should give you some information (if you’re an introverted person - sometimes even a call to the company itself). However, it’s vitally important to stay within the boundaries of propriety and common sense. You never know what company policies are regarding privacy.

If in doubt - use more generic but equally friendly phrases like “Dear <Company Name> Hiring Team” or  “Dear <Company Name> Team”.

Goal of the cover letter greeting: Set a professional, but friendly, tone by making a direct personal connection with the employer, using the recipient’s name if possible.

Cover letter introduction

Your first paragraph should start the engine of your letter with a “Vroom!” Using provocative, lively language, you want to identify the job you’re seeking and suggest why you would be a great candidate to fill it. 

Pay close attention to your tone of voice, which should be energetic and confident, but never arrogant or too familiar. Use bold and informative statements about yourself and the reason you’re applying for this job.

Goal of the cover letter introduction: Pique the interest of hiring managers with a confident, energetic preview of your qualifications that motivates further reading.

Cover letter body

The central two or three paragraphs of your cover letter must make the case as to why you are an excellent candidate to fill this job. 

The body of your letter should emphasize your work experience, education, special skills and any other qualifications worth mentioning.  

In discussing your past experience, try to be as specific as possible, using facts and figures where appropriate. Don’t just say where you worked and when, but describe your primary achievements on the job. 

Try to include at least one short little story about some challenge you faced in a past job, what action you took and how you achieved a satisfactory resolution.

Also, if you’ve done your homework on the employer you’re targeting, it can be really helpful to discuss specific challenges that you know this employer faces, and to suggest how your contributions could help address these issues.

Aim of the cover letter body: Highlight your most relevant achievements in relatable terms that translate to potential benefits for this employer.

Cover letter conclusion and call to action

Close on a positive, enthusiastic note that contains some kind of “call to action.” Declare that you would be delighted to come in for an interview, or perhaps even ask if you could call within the next couple of weeks to follow up. 

Plant the thought in your correspondent’s head that s/he should take some action as a result of your letter and not just lay it aside. Let that person know that you are not just randomly sending out resumes, but that you’re really interested in this job in particular and you’re confident you would be an excellent candidate.

Goal of the cover letter conclusion: End on a positive, self-assured note with a call to action that ideally results in an interview.

Cover letter sign-off

Finish with “Sincerely,” “All my best,” or a similar phrase, insert a space below that, and type your name. If you like, you can insert a digital signature here, though in electronic correspondence this is not considered necessary.

The best start to a great cover letter is a professionally designed template where all the formatting is done for you. Review sample cover letter templates in four style categories: simple , modern , professional and creative . Choose the one you like best, and fill in your own information using our cover letter builder tool.

You’ll be building on a foundation of success with a format that’s been proven to work by actual recruiters!

Writing psychology: how to write a persuasive cover letter

A cover letter is formal business correspondence, but that doesn’t mean it shouldn’t be personal. Always remember that you’re writing to a real person, and your letter should sound like it was written by a real person too — not a robot. 

Your letter is a personal appeal in which you’re asking another human being for a job. So you want to try to get inside that person’s head a bit.

If you were on the receiving end of this letter, would you want to meet the person who wrote it? Would you want to work with that person for years to come?

Are there any turnoffs in your letter? Does it ever cross a line from confident competence into arrogance? Does it ever sound like you feel entitled to this job?

It’s crucial to find the right tone of voice, taking into account your position relative to that of the person to whom you’re writing. 

You also want to look at the kind of language used by the firm you’re targeting on its website and elsewhere. Whether it’s highly formal or disarmingly casual, the tone the employer uses in its communications with the public should serve as a guide to the kind of tone you should use in your letter.

You need to make sure that you’ve mentioned all of your most impressive accomplishments, and left out anything that isn’t a great selling point. You can only say so much in a one-page letter, and you need to make every word count.

Mistakes to avoid in writing a cover letter

Here are some of the common errors to avoid in writing a cover letter:

• Typos, misspellings and other English mistakes: You cannot afford to make any mistakes. Nobody wants to hire a secretary who can’t write a one-page letter without typos, misspellings, bad grammar or punctuation mistakes.
• One size fits all: Every cover letter should be unique and targeted to a specific employer. You can’t just send the same letter to 50 prospective employers and expect all of them to take you seriously.
• Clichés, HR-speak and fluff: Are you a “team-oriented” “self-starter” who “thinks outside the box”? Well, then 1985 just called, and it wants its clichés back. Lazy, hackneyed phrases borrowed from elsewhere will demonstrate that you lack originality and are just recycling a bunch of “fluff” — fancy language that doesn’t mean anything.
• Structural and formatting errors: If you’ve ignored the basic components of what a cover letter should contain and how it should be formatted, how are you going to convince anyone that you’d be a good secretary?

Key takeaways for a secretary cover letter

• Secretary jobs are expected to decline by 7% in the next decade, at least in the United States, so to stay ahead of the pack in a competitive field, you need a superior cover letter and resume.
• Sending a cover letter is not only a common courtesy when seeking a job, but it’s a demonstration of your ability to do the job well.
• A cover letter that looks terrible because it ignores basic formatting standards could be an instant disqualifier — before the hiring manager reads the first word.
• Put yourself in the shoes of the person you’re writing to, and write a letter that would make that person want to hire you.
• Avoid common mistakes in writing and formatting —in fact, avoid any mistake whatsoever.

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Secretary Cover Letter

The professional secretary cover letter focuses on why you are a good match for the job.

A good cover letter should highlight the skills and abilities that qualify you as the right candidate for the secretary job. This professionally written and straightforward application letter clearly spells out why you should get the interview and persuades the employer to take your secretary job application to the next level.

SAMPLE SECRETARY COVER LETTER

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Human Resources Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

It is with both interest and enthusiasm that I respond to your advertisement for a Secretary. I believe that my experience and skills combine to create an excellent match for the position and I would appreciate careful consideration of my credentials as listed below.

• In-depth experience and knowledge of a variety of software applications including spreadsheets, word processing, presentations and database management.
• Proven communication and information management skills involving the preparation of correspondence and other documents.
• Responsible for organizing meetings, appointments and internal events.
• Successful completion of numerous projects involving research and the preparation of reports for management.
• Multifaceted liaison with senior management and clients.
• A solid reputation as an independent worker who uses her initiative and organizational skills to get the job done.

I look forward to hearing from you to further discuss this exciting opportunity. I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a suitable time.

Thank you for your consideration.

Jill Jobseeker

How to prepare a cover letter for an administrative assistant

This excellent sample administrative assistant cover letter is easy to adapt for your own use.

How to write a winning secretary resume

This easy-to-adapt secretary resume will make sure your job application gets the consideration it deserves.

SECRETARY RESUMES

Sample Secretary Resume

Sample Secretary Resume Objective

Administrative Assistant Resume

How to write an impressive secretary cover letter or application letter

Highlight your strengths in your cover letter. Go to this list of strengths to identify your own relevant areas of strength.

Identify the competencies that are key to the secretary job opportunity and focus on these in your job-winning cover letter.

Secretary Cover Letter Tips

How to develop a secretary job application with no experience

Putting together a job application with little or no experience can be a challenge. This entry level administrative assistant resume provides an excellent starting point.

Secretary duties and responsibilities

Your job application and secretary cover letter should demonstrate your clear understanding of the secretarial role. This secretary job description will help you.

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Secretary Cover Letter Example

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You should start your Secretary cover letter by addressing the hiring manager directly, if their name is available. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience make you a strong candidate. For example, "I am excited to apply for the Secretary position at your company. With my 5 years of experience in administrative roles and exceptional organizational skills, I am confident I can contribute effectively to your team." This sets a positive tone and immediately highlights your suitability for the role.

The best way for Secretaries to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am very interested in the Secretary position and believe my skills and experience make me a strong candidate. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It's also important to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name. Remember, a cover letter is your chance to make a good first impression, so ensure it's well-written, concise, and free of errors.

Secretaries should include the following elements in their cover letter: 1. Contact Information: Your name, address, phone number, and email address should be at the top of the cover letter. If you're sending an email cover letter, this information can be included in your email signature. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are directly relevant to the secretary position. This could include experience in office administration, proficiency in office software, excellent communication skills, and ability to manage multiple tasks or projects at once. 5. Achievements: Mention any achievements or accomplishments from your previous roles that demonstrate your ability to perform the job effectively. For example, if you implemented a new filing system that increased efficiency, or if you were praised for your exceptional customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This shows your enthusiasm and commitment. 7. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 8. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your personality. Always proofread your cover letter before sending it to avoid any typos or errors.

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Project Secretary Cover Letter Example

Get the job you've always wanted and learn creative tricks to use in your cover letter with this customizable Project Secretary cover letter example. Use this cover letter example as it is or rewrite it directly in our professional cover letter maker.

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Project Secretary Cover Letter Example (Full Text Version)

Anna davidsen.

Dear Hiring Manager,

I am writing to express my interest in the Project Secretary position at WERMT International, Inc. With a strong background in business administration and a results-oriented approach, I am confident in my ability to contribute effectively to your team.

I was pleased to come across your job posting on Indeed.com, as it perfectly aligns with my skills and experience. As a Certified Office Management Expert with over three years of experience as a Project Secretary at Sony Music Entertainment, LLC, I have honed my abilities in managing confidential documents, coordinating travel arrangements, and preparing professional presentations and reports.

In addition to my experience, I possess excellent time management skills and am adept at providing administrative support, managing office supplies, and implementing new office processes to improve efficiency. I am also proficient in important industry software programs such as Salesforce, Dropbox, and Trello.

I am a detail-oriented individual with strong problem-solving skills and fluency in both Norwegian and English. I am excited about the opportunity to contribute to the success of WERMT International, Inc. and I look forward to the possibility of discussing my application further.

Thank you for your time and consideration.

Sincerely, Anna Davidsen

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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5 Professional Secretary Cover Letter Examples for 2024

Your secretary cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and coordinate meetings with precision. Showcase in your letter your proficiency with office technology and software. Employers value secretaries who can seamlessly handle communication tools and data management systems.

All cover letter examples in this guide

Entry-Level Secretary

Legal Secretary

Administrative Secretary

School Secretary

Cover letter guide.

Secretary Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Secretary Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you're ready to apply for that secretary position you've got your eye on, but there's a hurdle: the cover letter. It's not just a repeat of your resume—it should spotlight your proudest career moment with a compelling narrative. Writing this crucial one-page document can be tricky; it requires striking a balance between formality and authenticity without falling into the trap of tired clichés. Let's navigate this challenge together and craft a cover letter that stands out.

• Write a secretary cover letter that helps you stand out (and get the job);
• Understand how to start and end your secretary cover letter with the appropriate greeting;
• What to include in the body of your secretary cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your secretary cover letter.

And if you want to make your life even easier, simply drag and drop your secretary resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the secretary isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Secretary resume guide and example
• Administrative Associate cover letter example
• Administrative Secretary cover letter example
• Executive Assistant to CEO cover letter example
• Medical Office Administrator cover letter example
• Administrative Manager cover letter example
• Front Desk Agent cover letter example
• Office Administrator cover letter example
• Construction Office Manager cover letter example
• Medical Office Assistant cover letter example
• Hotel Assistant Manager cover letter example

Secretary cover letter example

Taylor Foster

Austin, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing key achievements relevant to the role, such as organizing an international business trip, can effectively showcase the candidate's project management skills and their impact on business relationships.
• Demonstrating specific results, like the 30% increase in supplier engagement, provides tangible evidence of the candidate's ability to contribute to company growth and success, making the cover letter more persuasive.
• Mentioning the proactive approach to problem-solving and attention to detail portrays the candidate as a meticulous planner, which is an essential skill for a secretarial role where coordination and administration are paramount.
• Express a strong desire for an interview to discuss contributions in person, which indicates enthusiasm for the role and an eagerness to engage with potential employers more directly.

Five tips on formatting your secretary cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your secretary cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your secretary cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your secretary cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your secretary cover letter in the best format to keep your information intact - PDF.

At the end of the day, your secretary cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a secretary cover letter

• Header: This section includes your contact information and the date, which is essential for the employer to reach out to you and to document when the application was sent.
• Salutation: A personalized greeting addressing the hiring manager by name shows that you have done your research and are serious about wanting the position.
• Introduction: Briefly highlight your enthusiasm for the secretary role and give an overview of your qualifications that demonstrates you understand the importance of the position in ensuring office efficiency.
• Professional Experience and Skills: Outline your previous secretarial or administrative roles and specific skills such as proficiency in office software, communication abilities, and organizational talents that relate directly to the responsibilities of a secretary.
• Closing and Call to Action: Conclude with a strong closing statement that reiterates your interest in the role and invites the hiring manager to contact you for an interview, showcasing your proactive approach which is key as a secretary.

Key qualities recruiters search for in a candidate’s cover letter

• Outstanding organizational skills: Secretaries often manage multiple schedules, handle administrative tasks, and keep everything running smoothly, so strong organizational abilities are crucial.
• Excellent written and verbal communication: Secretaries act as a point of contact and need to communicate effectively with stakeholders at all levels both inside and outside the organization.
• Proficiency in office technology: Familiarity with office software, such as word processors, spreadsheets, and databases, as well as office equipment, is essential for performing daily tasks efficiently.
• Time-management and prioritization: Ability to prioritize tasks effectively and manage time efficiently ensures timely completion of work despite frequent interruptions and varying workload.
• Attention to detail: Precision in tasks like data entry, managing correspondence, and preparing documents is critical to maintain accuracy and prevent oversights.
• Discretion and confidentiality: Secretaries often handle sensitive information; the ability to be discreet and maintain confidentiality is paramount to protect the interests of the organization.

Personalizing your secretary cover letter salutation

Always aim to address the recruiter from the get-go of your secretary cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear [First Name] [Last Name],
• Dear [Job Title],

How to start your secretary cover letter introduction

The opening paragraph of your secretary cover letter can seem like a real enigma.

Where do you start writing ?

In your secretary cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

What comes next: your secretary cover letter middle paragraphs

In the next three to six paragraphs (or the body of your secretary cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your secretary cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your secretary cover letter

Closing your secretary cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

Secretary cover letter advice for candidates with no experience

If you're worried about writing your Secretary cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Secretary cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your secretary cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual secretary cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your secretary cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your secretary cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your secretary cover letter like any good story - with a promise for greatness or follow-up for an interview.

Secretary cover letter examples

Explore additional secretary cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Sample Cover Letter for the Post of Secretary

Mr. /Mrs. XYZ,

Designation (Senior Administrator/HR Admin/Director),

Organization/Institute name….

Subject: Application for Post of Secretary

Dear Mr./Mrs. XYZ,

It was a source of pleasure to view your job advertisement for the post of Secretary at (Institute name…). My compatibility with the preferred position is as strong as the post itself. I do have experience in secretarial and customer service, having exceptional managerial skills, reporting skills, reading and writing skills, computer skills and professionalism communication makes me a good candidate for this place. Being an educated person, I appreciate all the job necessities and nature.

During my tenure with number of companies, I have developed strong secretarial, organizational and time management skills and techniques. I am good in answering and forwarding telephone calls, making schedules of organized meetings, compiling data and typing mail and making reports. My enclosed resume will give further details of mine to you.

I am keen for joining your firm as a Secretary and would welcome the chance to discuss my credentials and skills with you in detail. My devotion and commitment lies in front line in my work. Getting an opportunity to work in your admirable organization would be nonetheless a great opportunity to me and best stage to show up my efforts and integrity.

Warm Regards,

Contact……..

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Company Secretary Cover Letter Example

Writing a cover letter for a company secretary role can seem intimidating at first. To ensure you make the right impression with your application, it is important to understand the key elements of a successful cover letter. This guide outlines the basics and provides an example of a well-crafted cover letter for a company secretary role. With the help of this guide, you should be able to easily craft a persuasive and professional cover letter that will set you apart from other job seekers.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Company Secretary Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the position of Company Secretary at [Company]. With my unique blend of professional experience and education, I am confident that I am the ideal candidate for this role.

As a qualified and experienced Company Secretary, I have a strong understanding of the roles and responsibilities that come with the job. I have been responsible for many of the administrative and operational duties of a Company Secretary, including preparing board meeting agendas, ensuring timely filing of all relevant documents, managing relationships with shareholders, providing corporate governance advice and assistance, and ensuring compliance with all relevant legal and regulatory requirements.

In my current role, I have been instrumental in the successful establishment of a corporate governance strategy, the preparation of board meeting agendas, and the management of an efficient and effective governance structure. My experience in corporate governance has enabled me to develop strong relationships with stakeholders, identify risks and manage potential conflicts of interest.

I am confident that my qualifications, experience and abilities make me the perfect candidate for the role of Company Secretary at [Company]. I am committed to delivering the highest standards of corporate governance, while also being an effective communicator and team player.

Thank you for taking the time to consider my application. I look forward to hearing from you soon and discussing the role in more detail.

[Your Name]

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What should a Company Secretary cover letter include?

A Company Secretary cover letter should include all the key elements of a successful job application. It should begin with a brief introduction of the applicant and their experience and qualifications that make them a suitable candidate for the role. It should then go on to highlight any relevant experience or skills that could be beneficial to the role, as well as providing an overview of their career path to date.

The cover letter should also include an engaging description of the applicant’s job interests, including their enthusiasm and commitment to the position. The letter should also clearly demonstrate the applicant’s knowledge of the company and the industry, as well as the ability to work in a team and independently. Finally, the cover letter should conclude with an expression of appreciation for the opportunity and a call to action to arrange a meeting or telephone call.

Company Secretary Cover Letter Writing Tips

Writing a successful cover letter for a company secretary position is an important step in securing the job you’ve been after.

A well- written cover letter can give you the edge over other applicants, and show potential employers that you have the skills and experience they’re looking for. Here are some tips to help you write an effective cover letter for this position:

• Highlight Your Relevant Skills: Company secretaries need to have a wide range of skills in order to be successful in their job. Make sure to highlight your relevant skills, such as organization, attention to detail and communication, to demonstrate that you have the necessary qualifications to be a successful company secretary.
• Showcase Your Professionalism: Company secretaries are responsible for dealing with important tasks in a professional manner. Make sure to showcase your professionalism in your cover letter, by using formal language and avoiding any mistakes.
• Demonstrate Your Understanding of the Role: Company secretaries are expected to be experts in their field, so make sure to demonstrate that you understand the role and what it entails.
• Demonstrate Your Commitment: Employers want to know that you are committed to the job, so make sure to demonstrate your enthusiasm and desire to work for the company.
• Keep Your Cover Letter Concise: Make sure to keep your cover letter to one page, as employers don’t have the time to read lengthy letters.

By following these tips, you can ensure that your cover letter stands out from the crowd and helps you get the job you’ve been after. Good luck!

Common mistakes to avoid when writing Company Secretary Cover letter

When writing a Company Secretary cover letter, it is important to keep in mind some common mistakes to avoid in order to make a great impression and stand out from other applicants.

• Avoid Clichés: Company Secretary cover letters should be tailored to the position and the company. Avoid generic phrases such as “I am a highly motivated individual” and “I am a team player” as these clichés can come off as insincere.
• Avoid Typos and Grammatical Errors: Simple typos and grammar mistakes can have a negative effect on your application. Make sure to review your cover letter for any errors before submitting it.
• Don’t Exaggerate: While you want to make yourself look good in your cover letter, it is important to stay honest. Don’t exaggerate your skills or qualifications as this can come off as insincere.
• Don’t Make it Too Long: You want to make sure that your cover letter is concise and to the point. Don’t make it longer than one page as it can be overwhelming and difficult to read.
• Don’t Forget to Follow Up: Make sure to follow up after sending your cover letter. This shows initiative and that you are serious about the job.

By avoiding these common mistakes, you can create an effective Company Secretary cover letter that will make a great impression and help you stand out from the competition.

Key takeaways

When applying for a role as a Company Secretary, it is important to have an impressive cover letter. Here are some key points to keep in mind when crafting a cover letter for this position:

• Highlight your experience and qualifications that are relevant to the job you’re applying for. Show the employer that you have the skills and knowledge they’re looking for in a Company Secretary.
• Demonstrate your knowledge of the company and its objectives. Show the employer that you understand what the company is working towards and how you can help them succeed in achieving their goals.
• Show that you understand the role of a Company Secretary and how your skills and experience can contribute to the organization.
• Demonstrate your ability to think strategically and analytically. Show the employer that you’re able to think critically and analytically and make sound decisions.
• Show that you’re organized and have excellent time management skills. Company Secretaries need to be able to manage multiple tasks, so demonstrate that you’re able to do this.
• Demonstrate your interpersonal and communication skills. Company Secretaries need to be able to interact with a variety of stakeholders, so make sure to show the employer that you’re capable of doing this.
• Close your letter with a call to action, asking the employer to get in touch with you to discuss your application further.

Following these key takeaways when writing your cover letter for a Company Secretary position will help increase your chances of getting an interview. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an company secretary job with no experience.

Writing a cover letter for a Company Secretary job with no experience can be a challenging task. However, there are still a few things you can do to make sure you are making a good impression.

Start off by introducing yourself and your qualifications. Even though you do not have any experience in the role, you can still list any relevant skills or education you have that could make you a good fit. You can also highlight any volunteer experience or internships you have that could demonstrate your potential.

Next, explain why you are interested in the role and why you believe you are the right person for it. Explain why you think your skills and qualifications make you a great candidate and how you can contribute to the company. Show enthusiasm and demonstrate your commitment to the job.

Finally, thank the reader for their time and consideration.

2. How do I write a cover letter for an Company Secretary job experience?

When applying for a Company Secretary position with experience, your cover letter should be tailored to the job you are applying for. Start off by introducing yourself and providing a brief explanation of your background and qualifications.

Next, discuss your relevant experience for the role and explain why you believe you are the best fit. Include specific stories and examples of projects you have worked on that demonstrate your skill and knowledge in the role. Explain how your experience makes you a great candidate and how you can help the company.

3. How can I highlight my accomplishments in Company Secretary cover letter?

When writing a cover letter for a Company Secretary role, you should highlight any accomplishments that demonstrate your ability to succeed in the role. These accomplishments can range from successfully leading projects to meeting tight deadlines or making process improvements.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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• How To Write An Application Letter For The Post Of A Secretary
• May 29, 2023

  How to write an application letter for the post of a secretary – Are you looking to apply for a position as a secretary? Depending on the company or industry, the role of a secretary can be competitive. There are usually tons of applications from individuals with the right skills and experience. That’s why it’s important to stand out among these applicants. One of the ways to make a lasting impression is through your application letter. 

Your application letter, as the first thing your recruiter will see needs to be well-written. Your skills, strengths, and expertise need to be well-stated. Fortunately, I have got you. In this post, you will discover how to write an application letter for the post of secretary. So, please read on.

• Who Is A Secretary?

A secretary is an administrative professional that offers support to managers, executives, or other individuals within an organization. They play a huge role in facilitating efficient operations by handling diverse administrative tasks and ensuring smooth communication within the organization. They are also responsible for managing schedules, organizing meetings, and maintaining records alongside other administrative duties. As a secretary, you will need excellent organizational, communication, and multitasking skills to effectively carry out your responsibilities and contribute to the smooth running of the organization. So without further ado, let’s look at how to write an application letter for the post of a secretary.

Below is a step-by-step guide on how to write an application letter for the post of a secretary;

1. Conduct research about the company 

To begin writing your application letter, it is important to conduct proper research about the company you are applying to. You should learn about their mission, values, and the roles of a secretary within the organization. Knowing all this information will give you an edge over other applicants as you will know how to tailor your letter to meet the specific needs and requirements of the company.

2. Format and heading 

You should begin your application letter with a professional and formal heading. This should include your name, address, phone number, and email address at the top right corner of your page. Remember, to add the date. Next, below your contact details, you should also write the recipient’s name, job title, company name, and address.

3. Salutation 

The next step is to add the Salutation. Since it’s a formal letter, you should use a formal salutation, such as “Dear Mr./Ms.(Last name)” or simply write “to whom it may concern ” if you don’t have a specific name or don’t know who will review the letter.

4. Beginning your introduction and opening paragraph 

Start your application letter with a strong opening paragraph that will capture your recruiter’s attention. Remember, first impression matters, thus you would want to make it count. Mention the position you are applying for (secretary) and briefly state how you got to know about the job opening. Furthermore, if you were referred by someone from the company, you should also mention it there. Next, state your intention to apply and express your enthusiasm for the position.

5. Body of your application letter 

After writing your introduction, you can begin writing the body paragraphs. The body should clearly highlight your skills, qualifications, and experiences. Explain how you are the best fit for the secretary position. Remember to draw the recruiter’s attention to your organizational skills, communication abilities, attention to detail, and proficiency in relevant software or tools. You can also provide examples of your previous work experience or projects that show your competence in these areas. You should also use bullet points to make your letter readable and clear. 

6. Your skills should also match the job’s requirements 

As I mentioned earlier, you should carefully read the job description for the secretary position. This will help you know the skills and qualifications they are seeking and make your application letter match them. You should show how your skills are exactly what they need and also mention those specific achievements or experiences that portray your capabilities.

7. Show how you fit the company’s culture

Aside from highlighting your skills, it is crucial that you emphasize how your values and work ethic align with the organization. This will show the recruiter that you know and understand the company’s mission, thus can contribute positively to the growth of the team. It will also help if you mentioned any relevant experiences or volunteer work that you engaged in that showcases your alignment with the organization’s values.

8. Closing paragraph 

After you are convinced that you have written all the vital information that will increase your chances of getting hired, you should conclude the application letter. You can conclude the letter by summarizing your interest in the position and your desire to contribute your quota to the growth of the organization. You should also state that you are available for an interview or any further discussion, remember to provide your contact details again in this part. Lastly, thank the recruiter for their consideration and time. 

9. Include a formal closing and signature 

You should end your letter with a professional closing, this can be something like “best regards” or “Sincerely “. Then write your full name and then followed your signature beneath it. You can also write your signature after the formal closing, before your name.

10. Proofread and edit the letter

Ultimately, before submitting your application letter, it is best to proofread it. Take your time to carefully review the letter and ensure there are no grammatical or spelling errors. This approach will help ensure your application letter is polished and presents you in the best light. Also, before submitting, I recommend that you read the letter aloud. This will help you find unclear sentences or awkward phrasing that you might have overlooked. Thoroughly edit your letter to ensure your letter is well-structured, coherent, and error-free. By doing this, you will improve the effectiveness of your application letter and increase your chances of making a positive impression. 

Final Words

There you have it! Above is your best guide on how to write an application letter for the post of a secretary. Remember, a well-written application letter is important if you want to make a positive impression on your recruiter. Ensure you thoroughly research the company, highlight your necessary skills, and maintain a professional tone throughout your letter. You should ensure to edit and proofread your letter to ensure it is error-free and well-written. By following these guidelines, you will be able to craft a compelling application letter that will give you an edge over other applicants. Best of luck!

Frequently Asked Questions 

How long should my application letter be.

Your application letter should be concise and focused, ideally no longer than one page. You should aim to provide a clear and compelling overview of your qualifications without overwhelming the reader with excessive details.

Should I include my contact information in the application letter if it’s already on my resume?

Yes, it’s important to include your contact information at the top of your application letter, even if it’s redundant with the information on your resume. This ensures that the recipient can easily reach you without having to refer to another document.

How can I stand out from other applicants in my application letter?

To stand out, you should focus on showcasing your unique qualifications, experiences, and achievements that make you a strong fit for the secretary position. Tailor your letter to highlight specific skills and accomplishments that set you apart from other candidates.

Is it necessary to address the recipient by name in the application letter?

Yes, you should address the recipient by name in your application letter. This personalizes the letter and shows that you’ve taken the time to research and identify the appropriate contact. However, if the name is not provided in the job posting or if you’re unsure, you can use a generic salutation like “Dear Hiring Manager” or “To Whom It May Concern.”

How soon after submitting the application letter should I expect a response?

Response times can vary from company to company. It is advisable to wait at least a couple of weeks before following up on your application. If the job posting includes a specified timeline, adhere to that. Patience is key during the application review and selection process.

Can I include my academic qualifications in the application letter?

Unless it was specifically requested, it is not necessary to include your academic qualifications in the application letter. Remember, your resume or CV typically provides a comprehensive overview of your education. Focus on highlighting your relevant skills, experiences, and achievements in the application letter instead.

References 

Resumenow.com – Professional Secretary Cover Letter Sample & Writing Guide

Blurtit.com – How to write an application letter for the post of a secretary

Myjobmag.com – how to write an application letter in 2022,

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

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Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Don’t give up on new federal application, advocates for college aid urge

The number of federal student financial aid forms filed by graduating high school seniors is down compared to last year, after glitches and technical errors plagued the process. (Photo by sdominick/Getty Images)

WASHINGTON — Though the new version of the form to apply for federal financial student aid has had its fair share of highly publicized hiccups, U.S. Under Secretary of Education James Kvaal says the department has made a lot of progress in the past couple of months.

The Free Application for Federal Student Aid — known as FAFSA — got a makeover after Congress passed the FAFSA Simplification Act in late 2020. But users faced glitches and technical errors during the Dec. 30 soft launch and past the Jan. 8 official debut for the 2024-25 form, which covers the upcoming school year.

Advocates voiced concerns over the form’s failure to adjust for inflation , its formula miscalculation and its tax data errors , prompting processing delays the department has worked to fix. The federal agency has also taken steps to address major issues that prevented parents without Social Security numbers from completing the form.

“We’re fixing things at a rapid pace, and we’ve been keeping the community updated. We have an issues guide on the website that lets people know the problems we’re aware of and what the potential solutions are. In almost every case now, there is a way for students to submit the form,” Kvaal told States Newsroom in an interview.

“It may be a customer service experience that is not what we originally designed, and so we’re gonna continue to try and make this process easier and faster for all students, including those whose parents may not have Social Security numbers, but it is possible now for everyone to submit a FAFSA,” Kvaal said.

He oversees higher education and financial aid, including the Office of Federal Student Aid, which is the largest student financial aid provider in the country.

More than 11 million FAFSA submissions

Kvaal said the department has already received more than 11 million FAFSA submissions for the 2024-25 school year.

Last week, the department said it has made “significant progress” in closing the gap in FAFSA submissions to an 8% decrease compared to this time last year, down from a nearly 40% decrease in March.

For both undergraduate and graduate students, the FAFSA form is a key indicator for financial aid eligibility, which comes in the form of grants, loans, work-study funds and scholarships.

The form is also not exclusive to first-year college students, and those already enrolled must renew their application each academic year.

“It’s still not perfect for all applicants”

Though the department has made progress to address major known issues, “the system, certainly six months after it opened, is still not a totally functioning system,” according to MorraLee Keller, senior director of strategic programming at the National College Attainment Network, a nonprofit membership and advocacy organization.

“Right now, the form is working for a lot of applicants, but it’s still not perfect for all applicants,” she added.

The organization monitors FAFSA completion for graduating high school seniors nationally and compares those figures to the previous school year. Keller said “one thing that we’re seeing is the class of ‘24, at this point in time, is almost 13 percentage points behind in the rate at which the seniors have filed a FAFSA” this past academic year.

“We are significantly behind in the number of FAFSAs, particularly for our graduating seniors, so that is ultimately probably going to have an impact in enrollment because completing a FAFSA is a pretty good indicator about whether you plan to enroll in college this fall,” Keller said.

Tennessee, Louisiana, Illinois, Washington, D.C., and Texas have the highest percentages of high school seniors completing the FAFSA form, according to NCAN’s tracker. Nevada, Florida, Arizona, Utah and Alaska have the lowest percentages.

Meanwhile, Kvaal said he thinks “it’s important to note that just about everybody can get their FAFSA through the process now.” He added that “there are some specific instructions that people in certain situations need to follow carefully” and encouraged applicants to pay careful attention to the instructions and help hints.

“The FAFSA is broadly available, and it’s not accurate to say that there are students who can’t get through them,” he said.

New strategy

In early May, the federal agency launched the FAFSA Student Support Strategy , which has now provided more than “$30 million in funding and counting and has reached more than 180 organizations across the country” in an attempt to get more students to complete the form, according to the department .

The department also recently announced that Jeremy Singer, current president of the College Board, would serve as the new FAFSA executive advisor.

In late May, U.S. Education Secretary Miguel Cardona said the department has taken steps aimed at “modernizing” the Office of Federal Student Aid, including the department’s search for a new chief operating officer, per a news release . That person would replace Richard Cordray , who, in the midst of backlash and criticism toward the department over the botched rollout, said in April he would depart.

Part of the department’s efforts, according to Cardona, also include conducting a “full-scale review” of the Office of Federal Student Aid’s “current and historical organization, management, staffing, workflow structures, business processes, and operations” and hiring an independent consulting firm.

The department is also reviewing “contracts and acquisition procedures” in an effort to hold vendors accountable, Cardona said.

If I haven’t filled out the 2024-25 FAFSA form, what should I do?

Though students have until June 30, 2025, to complete the 2024-25 FAFSA form, deadlines vary based on individual colleges and states.

Kvaal encouraged anyone considering college this fall to visit Studentaid.gov and fill out the FAFSA as soon as possible.

“If you had been hearing that there were challenges with the form or people were encountering obstacles, we’ve made a lot of progress in making the form work in recent weeks, and most people, their form is getting through in one to three days, and we’re sending information to colleges that they need to make financial aid offers,” he said.

Keller also encouraged families to not give up on completing the form.

“The time is not gone — get your FAFSA filed this summer if you want to go to school this fall,” she said.

The post Don’t give up on new federal application, advocates for college aid urge appeared first on SC Daily Gazette .

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Breaking news, how non-citizens are getting voter registration forms across the us — and how republicans are trying to stop it.

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Welfare offices and other agencies in 49 US states are providing voter registration forms to migrants without requiring proof of citizenship , leading Republicans and conservatives to call for swift federal action to stop the handouts.

Every state but Arizona — which recently passed a law barring the practice on state but not federal forms — gives applicants for either welfare benefits, driver’s licenses, or in some cases, mail-in ballots voter registration forms without demanding proof of citizenship.

There is currently no requirement on federal voting forms to provide proof of US citizenship , though it is illegal to falsely claim one is a citizen or for a non-citizen to cast a ballot in a federal election.

But millions of migrants with humanitarian parole, refugee or asylum status are eligible for benefits that would bring them to the offices where voter registration takes place.

The National Voter Registration Act (NVRA) of 1993 ordered states to register voters at the Department of Motor Vehicles (DMV) and agencies where Americans apply for public benefits — and those offices are required by federal law to hand over the registration forms along with the application papers.

If an applicant attests that they are a US citizen, that is considered valid on its face and the person is registered to vote.

The House Administration Committee last month approved the Safeguard American Voter Eligibility (SAVE) Act to require states to receive proof of citizenship when anyone registers to vote by mail, at a DMV or a welfare agency office.

“While Biden and radical progressive Democrats give ISIS and criminals an app to literally schedule their illegal entry, Republicans must fight any chance of illegal voter registration until we can mass deport,” Rep. Chip Roy (R-Texas), who introduced the measure, told The Post.

“As President Biden has welcomed millions of illegal aliens through our borders, including sophisticated criminal syndicates and foreign adversaries, it is incumbent upon Congress to implement greater enforcement measures that secure the voter registration process and ensure only American citizens decide the outcome of American elections,” House Speaker Mike Johnson (R-La.) said in a statement following its approval.

“It is undeniable that the current structure makes it possible for illegal immigrants and non-citizens to vote — and the American people have no way of knowing how widespread the problem may be,” Ryan Walker, executive vice president at the conservative Heritage Foundation’s sister group, Heritage Action, told The Post.

“The SAVE Act puts all of these issues to rest and gives Americans confidence that our elections are decided on a more even playing field,” Walker said.

House Republican leaders have yet to schedule a floor vote for the measure, though one Hill source suggested to The Post it could come up before the August recess.

The left-leaning Campaign Legal Center has opposed the SAVE Act as a “shameful” measure that will “undermine trust in the electoral process,” dismissing concerns over non-citizen voting and declaring it has not taken place “at any meaningful level.”

“It’s a fabrication being peddled, for personal and political gain, by leaders who should know better,” said Campaign Legal Center executive director Adav Noti in a statement as the House Administration Committee prepared to consider the SAVE Act.

“Shameful bills like the Safeguard American Voter Eligibility (SAVE) Act often result in eligible US citizens being incorrectly prevented from voting or being forced to jump through additional hoops to exercise their freedom to vote. Campaign Legal Center opposes this bill,” Noti added.

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But federal prosecutions , state investigations and audits have shown in recent years that thousands of non-citizens are being registered.

In Georgia, one of several battleground states that delivered Biden his victory in the 2020 election, left-wing voter groups sued Secretary of State Brad Raffensperger earlier this year for trying to implement citizenship verification methods.

Hundreds of non-Americans have since been caught after casting ballots in races ranging from the local to the presidential, and subsequently purged from voter rolls.

Hans von Spakovsky, a former member of the Federal Election Commission (FEC) and manager of the Election Law Reform Initiative at the Heritage Foundation, presented many such examples in testimony to the House committee ahead of the panel’s May 23 approval of the SAVE Act.

“It’s a real problem, not an imaginary problem,” von Spakovsky told The Post.

The numbers are not enough to change election results — even in critical swing states like Pennsylvania — but they are enough to cause consternation as a record-breaking number of migrants have entered the US every year since 2021.

That figure is expected to rise to 8 million by October of this year.

At the same time, the Biden administration has expanded access to health care and other benefits, such as the Supplemental Nutrition Assistance Program , putting many migrants within reach of voter registration.

At least 19 states and Washington, DC, also allow non-citizens to obtain driver’s licenses , according to the National Conference of State Legislatures, a move that Biden supported during his 2020 presidential campaign.

In March, a federal judge upheld the Arizona law requiring proof of citizenship on state registration forms — with federal forms only requiring a signed statement confirming US citizenship to comply with the NVRA.

Carveouts in the SAVE Act also still allow for reasonable accommodations to be made for disabled people who may have a different name on their identity documents, or those who are US citizens but lack documentation and may make a signed attestation.

The bill would also force states to kick non-citizens off voter rolls, which can be verified through access to federal databases at the Department of Homeland Security and the Social Security Administration.

“What I’ve seen over the years is [federal agencies] put up all kinds of red tape to make it difficult for state election officials to access their databases,” von Spakovsky noted. “This bill tries to override that too.”

“Congress has the authority to deal with this issue,” he added, pointing out that the Constitution empowers US lawmakers to sort out questions about naturalization at both the state and federal level.

Von Spakovsky believes that if the SAVE Act successfully amends the NVRA, proof-of-citizenship laws would “get passed in a lot of states” — such as New Hampshire, where such a bill is under consideration .

The SAVE Act would further allow Americans to bring civil lawsuits against election officials who don’t have their agencies demand proof-of-citizenship documents.

A spokesperson for Rep. Joe Morelle (D-NY), the lone Democrat who opposed the bill in committee proceedings, did not respond to a request for comment.

Even if it passes the House, the SAVE Act will face an uphill battle for consideration by the Democrat-controlled Senate, though several Republican members of the upper chamber have already signaled their support.

“Preventing non-citizens and illegal aliens from registering and voting in American elections should be a 100% issue in Congress,” Sen. Mike Lee (R-Utah) told The Post.

“Unfortunately, Democrats have taken the stance that it never happens — which is false — so we shouldn’t give states the tools to ensure it doesn’t happen — which is absurd,” Lee said.

“The SAVE Act would defend election integrity and preserve public trust in the voting process,” he added, “something we need now more than ever.”

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Respond to a Letter or Email

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
• You cannot renew your child's passport using Form DS-82.
• Passports for children under age 16 are only valid for 5 years. 

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool  to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF . 

Tips to complete your child's form :

• Do not sign your child's form until asked to do so by a passport acceptance agent or employee. 
• You can apply for a passport book , a passport card , or both documents.
• You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

• Issued by the city, county, or state of birth
• Lists applicant's full name, date of birth, and place of birth
• Lists the parent(s)' full names
• Has the date filed with registrar's office (must be within one year of birth)
• Has the registrar's signature
• Has the seal or stamp of the city, county, or state which issued it
• Consular Report of Birth Abroad or Certification of Birth
• Certificate of Citizenship
• Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16. 

If you cannot submit one of these documents, go to our  Citizenship Evidence page  for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document. 

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

• Black and white (no color)
• Use 8.5 inch by 11 inch paper
• Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

• U.S. birth certificate (also evidence of U.S. citizenship)
• Foreign birth certificate
• Adoption decree
• Divorce or custody decree
• A court order

Some documents, like a U.S. birth certificate, show  both  U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID. 

You must show at least  one  of these photo IDs:

• Valid or expired, undamaged U.S. passport book or passport card 
• In-state, fully valid driver's license or enhanced driver's license with photo
• Certificate of Naturalization 
• Certificate of Citizenship 
• Government employee ID (city, county, state, or federal)
• U.S. military or military dependent ID
• Current (valid) foreign passport
• Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
• U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
• Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
• Enhanced Tribal Cards and Native American tribal photo IDs
• In-state, fully-valid learner's permit with photo
• In-state, fully-valid non-driver ID with photo
• Temporary driver's license with photo

If you do not have one of these photo IDs, go to our  Identification page  for more information.

5. Show More Documents (if both parents or guardians cannot apply)

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

Important : Submit  Form DS-3053  and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our  Passport Photo page  for photo requirements and to see examples of photos. 

• Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
• Some  passport acceptance facilities
• A company which offers photo services
• Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper. 

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application. 

• Add $60 to your application fee if you want  expedited service .
• Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.  

Child Applicants :

For more information on how to pay and a full list of fees, go to our  Passport Fees  page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee. 

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

• Traveling in more than 3 weeks?  Go to a  passport acceptance facility  such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment. 
• Traveling in less than 3 weeks?   Make an appointment  to apply at a passport agency or center.

In another country:

• Contact your  U.S. embassy or consulate .

9. Track Your Application Status

You can  subscribe to email updates  about your application status, and  learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.” 

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

• New passport book
• New passport card
• Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at  1-877-487-2778  to report that you have not received your documents. 

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document. 

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

• Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
• Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport   1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid. 

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a  U.S. embassy or consulate  and cannot be notarized by a local notary public. Currently, these countries include:

Special Passport Fairs

Find a Special Passport Fair  near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

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