how to write a cover letter for a legal assistant

How to Write a Legal Assistant Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Legal Assistant cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Legal Assistant sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Legal Assistant   cover letter

Express your genuine interest in the   Legal Assistant   position in the opening paragraph. Clearly convey your passion for providing crucial support in legal matters and your eagerness to contribute to a team dedicated to upholding legal standards. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight the achievements and projects that have positively impacted the success of your current team. Emphasize your role in assisting attorneys, managing legal documents, conducting legal research, and ensuring the efficient operation of legal processes. Demonstrate your proficiency in maintaining legal databases and coordinating legal activities.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Legal Assistant role.

About your experience

Detail your hands-on experience in legal assistant roles, showcasing your ability to handle administrative tasks, prepare legal documents, and provide comprehensive support to legal professionals. Communicate that your legal assistant skills and readiness for the role are well-established. This section is also an opportunity to highlight any relevant certifications or additional skills you've acquired throughout your   career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Legal Assistant. Whether you played a key role in organizing a complex case file, improving the efficiency of legal document management, or contributing to successful case outcomes, use this section to concisely mention your achievements, how they were measured, and their impact on the legal processes you supported.

Why you want to work there

Express your interest in the law firm or company by highlighting specific aspects of its mission and values related to legal support that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in legal assistance. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific legal support-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the law firm or company's goals for effective legal assistance. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the firm or company's success as a Legal Assistant. Express your eagerness to discuss how your skills align with the legal team's objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Legal Assistant   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my sincere interest in the Legal Assistant position at [Law Firm or Company Name]. With a solid background in legal support and a keen understanding of legal procedures and documentation, I am confident in my ability to contribute effectively to your legal team.

About my current role

In my current position as a Legal Assistant at [Current Law Firm or Company], I have:

• Assisted attorneys in preparing legal documents, including briefs, contracts, and pleadings.
• Managed and organized case files, ensuring accuracy and accessibility of legal documents.
• Coordinated communication between clients, attorneys, and court personnel.

About my Legal Assistant experience

My experience extends to:

• Conducting legal research to support case preparation and strategy.
• Drafting and editing legal correspondence and documentation with attention to detail and accuracy.
• Assisting in the scheduling of hearings, depositions, and client meetings.

Some of my notable achievements include:

• Implementing an efficient document management system that improved retrieval times by [percentage].
• Assisting in preparing high-profile cases that resulted in successful outcomes for clients.
• Managing a high-volume caseload while maintaining a high standard of accuracy and thoroughness.

Why I want to work for [Law Firm or Company]

I am particularly drawn to [Law Firm or Company Name] due to its [mention aspects unique to the firm or company such as a reputation for excellence, commitment to diversity, notable cases handled,...]. I am excited to apply my legal support skills to contribute to [Law Firm or Company Name]'s success in providing top-notch legal services.

Specific cases or practice areas of [Law Firm or Company] that motivated me to apply

In researching [Law Firm or Company Name], I was impressed by your involvement in [specific notable case or practice area]. I believe my experience in legal assistance aligns seamlessly with your organizational objectives. My dedication to maintaining the highest standards of legal support, coupled with my commitment to delivering high-quality results, would make me a valuable addition to your legal team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Legal Assistant role at [Law Firm or Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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How to Write a Cover Letter: Legal Assistant

A legal assistant—also known as a paralegal—provides services in legal research, document drafting, case management, correspondence, and all manner of administrative support.

When applying for a Legal Assistant position, understand that your cover letter is a key opportunity to demonstrate two core competencies: writing and advocacy. (If you cannot make a good case for yourself, how can the reader trust that you’ll be effective in advocating their causes?) Yes, a basic cover letter template will increase your efficiency in preparing applications for Legal Assistant jobs, but your customization for each potential employer will set you apart from the competition.

Basic Requirements for a Legal Assistant

Qualifying for a Legal Assistant position requires you to demonstrate relevant education, legal knowledge, and experience.

Traditionally, the most valuable education is a paralegal associate’s degree from a well-respected institution. Subject-matter expertise that’s relevant to an employer’s industry will also help differentiate you from the rest. Beyond these educational achievements, employers will want to see what you’ve learned on the job.

A Legal Assistant performs many basic functions that require legal knowledge, but are done more cost-effectively than when completed by a lawyer. Consequently, a Legal Assistant must be highly knowledgeable about legal systems and procedures. This background allows them to efficiently manage casework, prepare effective documents, and organize day-to-day activities.

Successful Legal Assistants are excellent communicators. Show these skills in your application materials, and indicate what you have done to cultivate your communications capabilities. This applies not just to interpersonal communications, but also to the technology that facilitates effective communications.

Last, show that you understand the importance of attention to detail. Lawyers need to trust that their Legal Assistant will pore over all relevant case matters to prevent unhappy “surprises” with cases, clients, and courts.

Applying for a Legal Assistant Job? A Few Tips

• Keep your cover letter focused and succinct (1-2 pages)
• Differentiate yourself! Make a clear and compelling representation of your best skills
• Be accurate and truthful at all times
• Show enthusiasm for the opportunity
• Use meaningful details to bring your accomplishments to life

Don’t:

• Misrepresent your capabilities
• Get bogged down in details about your background or job history
• Apologize for capabilities you lack
• Waste the reader’s time
• Try to “shoehorn” yourself into a position that clearly is not a good fit for your skill set and experience

Legal Assistant Traits an Employer Typically Seeks

• Legal research skills
• Communications skills
• Organizational skills
• Dependability
• Grace under pressure
• Collegiality
• Professionalism
• Discretion with client matters

How Is This Different from a Legal Secretary Cover Letter?

Legal Assistant cover letters must highlight familiarity with legal principles, legal research capabilities, case-management capabilities, administrative skills, and experience in managing professional interaction with clients and legal organizations.

In contrast, cover letters for Legal Secretary positions must demonstrate expertise in correspondence, document preparation, and related skills for supporting a lawyer’s day-to-day responsibilities.

What Someone Applying for a Legal Assistant Job Should Keep in Mind

Again, study each opportunity—and customize your cover letter to specifically address each employer’s stated needs. Speak their language—repeating the terminology used in their websites, brochures, and the position description itself. This mindset also will help you in highlighting those aspects of your experience that are most relevant to the employer’s situation. Demonstrate leadership, self-motivation, and your history as a productive member of a high-functioning team. Make it easy for an employer to sense that you are the candidate who would fit right in.

Not sure where to start with your cover letter? We’ve provided the attached template for a Legal Assistant Cover Letter to help you get started. Remember to customize this for each application you submit. Good luck!

If you’re looking for a Legal Secretary position—we can help you craft a cover letter for that position as well! Check out that blog post here.

Legal Assistant cover letter examples

As a legal assistant, you’re there to support lawyers with trial proceedings, evidence and tracking cases. Those are some pretty big shoes to fill.

So if you hope to secure the role, you need to prove you’ve got the skills and qualifications to manage these important responsibilities.

To help you showcase your abilities in just a few short paragraphs, we’ve put together our top writing advice, complete with legal assistant cover letter examples to guide you.

CV templates 

Legal Assistant cover letter example 1

Legal Assistant cover letter example 2

Legal Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Legal Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Legal Assistant cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Legal Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter short if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Legal Assistant cover letter

Your Legal Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Legal Assistant cover letter templates

Copy and paste these Legal Assistant cover letter templates to get a head start on your own.

Good day Robin

I trust you are well, I am reaching out to you regarding the Legal Assistant position, as advertised on Career Jet. With a Level 3 Legal Secretaries Diploma and 4 years of experience in providing comprehensive case and admin support, I am enthusiastic about the opportunity to contribute my skills to your firm.

In my current role at QED LLP, I leverage a solid foundation in legal principles, case management, and research to assist attorneys in preparing relevant documents and managing client communication. I successfully drafted briefs, organised files, and maintained an efficient filing system, which resulted a 10% improvement in office productivity and 20% reduction in document retrieval time. In addition, I received commendation from attorneys for my dedication to providing high-quality legal assistance.

What also sets me apart from other candidates is my ability to effectively multitask and coordinate competing priorities, while meeting tight deadlines and upholding a high level of confidentiality.

Please feel free to contact me via email or by phone, as I am immediately available for an interview. Thank you for considering my application.

Kind regards

Mary Ruddock

I am delighted to apply for the Senior Legal Assistant vacancy advertised by Blake Morgan LLP on Glassdoor. With a proven track record of providing legal support and managing complex caseloads, I am excited about the opportunity to leverage my skills and expertise to drive success for your company.

As an accomplished Legal Assistant with 12 years of experience working for Morgan Spencer, I have developed a deep understanding of trial preparation, case management, and client advocacy, and have consistently demonstrated the ability to help attorneys in delivering outstanding legal services to clients.

I am competent in drafting documents, conducting in-depth legal research, and organising relevant materials to ensure seamless case progression, all of which has led to a 95% case win rate, 100% accuracy in financial transactions, as well as a 20% increase in administrative productivity. I have also effectively trained and mentored junior personnel to further contribute towards their professional growth and overall improved performance.

I am available for an interview at your earliest convenience and can be reached via email or by phone to discuss how my skills and qualification make me a suitability candidate for the role.

Trisha Banks

Dear Martha

I trust you are well. I am writing to express my keen interest in the Junior Legal Assistant position at Larbey Evans. With a Level 2 Diploma in Legal Studies and a passion for the field, I am thrilled at the prospect of contributing my skills and knowledge to your organisation.

Throughout my academic journey, I obtained a comprehension of legal doctrine, case analysis, and detailed legal research. My coursework allowed me to develop critical thinking and excellent problem-solving skills. I also completed a 3-month internship at Chadwick Nott, where I received commendation for facilitating briefs and submissions within tight deadlines, as well as supporting attorneys in court proceedings, which illustrated my ability to meet time-sensitive requirements. Furthermore, I helped attain a 95% successful trial outcome rate through exceptional case preparation.

I have also received commendations for effectively communicating with clients, colleagues, and court personnel. I regard myself as a quick learner, who is adaptable to new challenges. My commitment to delivering high-quality work align perfectly with the values upheld by your firm.

I am available for an interview at your earliest convenience and can be reached via email or by phone.

Writing a strong attention-grabbing cover letter is a vital step in landing a good Legal Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Legal Assistant Cover Letter Example

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Start your Legal Assistant cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager." Then, introduce yourself and state the position you're applying for. Make sure to mention where you found the job posting. In the first paragraph, briefly highlight your most relevant experience, skills, or achievements that make you a strong candidate for the role. This could be your years of experience as a legal assistant, your familiarity with legal software, or your ability to manage complex legal documents. This will grab the reader's attention and encourage them to read further.

The best way for Legal Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and indicating a desire for further discussion. For example, "Thank you for considering my application. I am very interested in the Legal Assistant position and I am confident that my skills and experience make me a strong candidate. I look forward to the opportunity to discuss my application with you further." This ending is professional, courteous, and shows eagerness for the next step. It's also important to end with a formal closing, such as "Sincerely" or "Best regards," followed by your full name.

Legal Assistants should include the following elements in their cover letter: 1. Contact Information: This includes your name, address, phone number, and email address. It's also a good idea to include your LinkedIn profile if you have one. 2. Salutation: Address the hiring manager by name if possible. If you can't find their name, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the specific Legal Assistant position you're applying for. 4. Body: This is where you sell yourself. Highlight your relevant skills, experiences, and achievements. As a Legal Assistant, you might want to highlight your ability to conduct legal research, prepare legal documents, manage case files, communicate with clients, and support attorneys in trial preparation. Use specific examples to demonstrate these skills. 5. Education and Certifications: Mention your degree and any relevant certifications you hold, such as a Certified Legal Assistant (CLA) or Advanced Certified Paralegal (ACP) certification. 6. Conclusion: Reiterate your interest in the position and the company, and express your desire for an interview. 7. Closing: End with a professional closing such as "Sincerely" or "Best Regards," followed by your name and signature. 8. Postscript: This is optional, but you can use a postscript to highlight an impressive achievement or fact about you that you want the hiring manager to remember. Remember, your cover letter should not just repeat your resume. It should complement it by providing more in-depth examples of your skills and experiences. It's also your chance to show your enthusiasm for the role and the company, and to demonstrate your communication skills. Tailor each cover letter to the specific job and company you're applying to, showing that you've done your research and are genuinely interested in the role.

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3 Legal Assistant Cover Letter Examples Working in 2024 

• Legal Assistant Cover Letter
• Legal Assistant No Experience Cover Letter
• Entry-Level Legal Assistant Cover Letter
• Write Your Legal Assistant Cover Letter

You create and update case documents, handing them off to attorneys as needed, updating them with any client concerns, and ensuring all the necessary paperwork is in place. You might also answer phone calls and basic questions amidst the bookkeeping aspects of your job.

But how do you go about writing a cover letter to complement your legal assistant resume and leave recruiters impressed and wanting to know more?

Don’t sweat it. We’ve put together three legal assistant cover letter examples for you to get started! Check out our time-tested tips and AI cover letter generator , too and you’ll be making solid steps to success.

Legal Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

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Block Format

Copy this text for your legal assistant cover letter!

123 Fictional Avenue Philadelphia, PA 19101 (123) 456-7890

October 01, 2023

Jackson Thompson Pepper Hamilton LLP 123 Fictional Lane Philadelphia, PA 19101

Dear Mr. Thompson:

Pepper Hamilton LLP’s commitment to upholding the rule of law and nurturing a diverse workforce that reflects a broad spectrum of backgrounds truly resonates with my professional philosophy. Upon reading about your growth from a modest two-person office to an international firm employing more than 500 lawyers, I knew I wanted to contribute to your illustrious establishment as a legal assistant.

At Goodman Law Group, I channeled the might of Westlaw to turbocharge legal research, carving a swift 27% reduction in case preparation time. Additionally, blending Adobe Acrobat into my toolkit enabled me to prepare and refine legal documents, escalating client comprehension and satisfaction by 14%.

During my tenure at Dilworth Paxson, I managed comprehensive legal databases to track and monitor case progress. The accurate and systematic database management approach I employed reduced case-handling time by 33% and improved record retrieval by 18%.

Recalling my valuable tenure at Margolis Edelstein, my deployment of Adobe Acrobat culminated in an orderly, efficient filing system. This strategic approach released an exhilarating 24% surge in workplace efficiency.

With a deep reverence for Pepper Hamilton LLP commitment to upholding the law and respect for diversity, I look forward to discussing my qualifications in more detail. Thank you.

Kaito Yamamoto

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating that you researched the company and emphasizing your interest in the role is an excellent way to gain a competitive edge over other candidates at the outset.

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Legal Assistant No Experience Cover Letter Example

Copy this text for your legal assistant no experience cover letter!

123 Fictional Avenue Columbus, OH 43201 (123) 456-7890

Mia Anderson Vorys, Sater, Seymour and Pease LLP 123 Fictional Lane Columbus, OH 43201

Dear Ms. Anderson,

Hearing Vorys, Sater, Seymour and Pease LLP’s call for skilled junior paralegals who share a dedication to client service and legal excellence, I am motivated to deploy my skills in court filing systems, legal document indexing, and more to contribute to your esteemed firm. Your strong reputation and devotion to clients perfectly align with my professional goals and skill set, making the junior paralegal position an excellent opportunity for mutual growth and success.

While pursuing my degree at Columbus State University, I volunteered at the Legal Aid Society of Columbus, harnessing court filing systems to streamline legal procedures, particularly in complex litigation cases. By reducing document retrieval time by 27%, my diligence and effective use of digital tools led to an increase of 19% in overall case-handling proficiency, allowing the legal team to focus on strategic case preparation.

As an intern at Bricker Graydon, I focused on legal document indexing for various practice areas, including intellectual property and employment law. Integrating a comprehensive and organized approach to document management, I contributed to a minimized case processing time by 29%, enhancing the team’s productivity significantly and enabling them to serve their clients better.

I also gained valuable experience in financial management during my time at Cooper Elliot. The role involved extensive use of QuickBooks for financial record keeping and billing clients across a diverse clientele, including corporate and individual clients. My precise handling of this tool led to a 24% increase in financial accuracy, reflecting positively on client satisfaction rates and streamlining the billing process.

Joining Vorys as a junior paralegal, I bring enthusiasm, a knack for organizing vast datasets tactfully in various legal practice areas, and a history of improving operational efficacy. I look forward to discussing how I can help increase your client satisfaction rates and support the legal team in both routine tasks and challenging cases. Thank you.

• Without formal experience, it helps to spotlight your academic accolades and transferable paralegal skills gained from internships and volunteer work. Don’t hesitate to narrate the application of relevant software, such as QuickBooks.

Entry-Level Legal Assistant Cover Letter Example

Copy this text for your entry-level legal assistant cover letter!

123 Fictional Avenue Tulsa, OK 74101 (123) 456-7890

Caleb Brown McAfee & Taft 123 Fictional Lane Tulsa, OK 74101

Dear Mr. Brown:

Subscribing to the belief that the law exists in the service of society, I was naturally drawn to McAfee & Taft’s commitment to continually innovate legal solutions for the benefit of clients and communities. Your standing as an industry-leading firm is an inspiration, aligning seamlessly with my career aspirations and skills. As a motivated legal professional who thrives in dynamic environments, I am ready to serve as a legal support specialist utilizing my expertise in LexisNexis, data privacy and security.

At GableGotwals, I gained invaluable industry knowledge and honed my proficiency with LexisNexis. Over a rewarding period of four years, my technological adeptness combined with a results-driven approach enabled faster legal research and the streamlining of case preparations, resulting in a 32% improvement in turnaround time. This heightened the productivity of our tightly-knit legal team and facilitated more diligent and thorough casework.

In the digitally infused ecosystem of Barrow & Grimm, I further enhanced my data privacy and security prowess. My rigorous application of data protection measures ensured the absolute confidentiality of sensitive information and boosted the firm’s compliance rate by 23%. This fundamental aspect of my role garnered trust from colleagues and clients, cementing my ability to navigate legal spheres with measured discretion and confidentiality.

My most recent engagement with Morrel Law was instrumental in refining my competencies in contract lifecycle management. By implementing ContractExpress for automation, I significantly reduced contract preparation time by 27%, directly fueling improved client service and team efficiency. My innovative approach and strategic utilization of technology delivered measurable results, exemplifying my focus on consistent improvement and learning.

As a prospective legal support specialist at McAfee & Taft, I bring not only the requisite skills and relevant experience but also a detail-oriented mindset, demonstrable proficiency in the technological tools of the trade, and a solid commitment to data protection. I am excited by the prospect of leveraging my abilities to contribute to the firm’s outstanding reputation for legal excellence. Thank you in advance for considering my application.

• Go ahead to weave in industry-specific skills and wins in your entry-level legal assistant cover letter, painting a picture of a promising candidate for the legal support specialist role. Mirror how Aria demonstrates her competence, detailing proficiency in LexisNexis, ContractExpress, and data privacy and security, complete with metrics.

Related cover letter examples

• Legal assistant resume
• Executive assistant
• Entry level
• Research assistant

How to Write Your Ideal Legal Assistant Cover Letter

So, what kind of role are you applying for as a legal assistant? The job description should tell you! Tailor your cover letter to the experience level, individual values, and specific skill requirements of each job.

Use the job description as a guide for your writing tone, as well as your choices in terms of content. In other words, don’t give examples of how familiar you are with environmental law if you’re applying for a role centered around insurance and billing claims!

Writing a snappy greeting and intro

Your target audience is . . . what’s their name again? You should know, and your cover letter should address the recipient by name! Do any research you can to find out who you’re writing to.

You’ll also want to connect with the company alongside the reader, and your research can also come in handy here. What kinds of values can you find on the company site? Is there a mission statement included in the job description that you can reflect to show your alignment with this particular legal role?

And make sure you hook your reader by hearkening to all the other skills that you don’t mention by name just yet. You want them to read about all your success stories you describe from your professional history!

Don’t use a nameless greeting or an opener that doesn’t specify any actual qualifications or provide a good hook:

Hi Sir/Madam,

I really want to work for your company and I’ve watched a lot of TV shows about courtrooms on top of working with legal stuff before so I’d be great at it.

Instead, look at how compelling a professional greeting, a connection with the company, and alignment with its values can be:

This one’s a winner!

Pepper Hamilton LLP’s commitment to upholding the rule of law and nurturing a diverse workforce that reflects a broad spectrum of backgrounds truly resonates with my professional philosophy. Upon reading about your growth from a modest two-person office to an international firm employing more than 500 lawyers, I knew I wanted to contribute to your illustrious establishment as a legal assistant.

Writing body paragraphs to impress

Now it’s time to write the body of your cover letter, maintaining one point or “theme” per paragraph. (Recruiters don’t have much time to spend reading, so organization and concision are important!)

Provide examples of how you’ve created success in the past with your quick response times, data organization, and case updates. When did you save your employer a significant amount of money by catching a potentially costly error? How did you improve client outcomes by efficiently documenting and procuring case information?

Don’t forget to include metrics! Success percentages, ratings, and feedback all help bolster your claims and make you sound more credible. Tailor the stories you share and the metrics you back them with around whatever the job description emphasizes to show that you care about that specific role.

Example of an excellent body paragraph

In the digitally infused ecosystem of Barrow & Grimm, I further enhanced my data privacy and security prowess. My rigorous application of data protection measures ensured the absolute confidentiality of sensitive information and boosted the firm’s compliance rate by 23%. This fundamental aspect of my role garnered trust from colleagues and clients, cementing my ability to navigate legal spheres with measured discretion and confidentiality.

Closing your cover letter and signing off

Now that you’ve written some memorable body paragraphs to share your impact within the legal field, you’ll want to conclude your cover letter with a strong closing paragraph. Say it again: Why did you want to work there? How are you qualified?

Just make sure your qualifications are fresh, non-repetitive, and strongly connected with the company vision and job description . You should also include a call to action so that the reader feels welcome to ask for more details about your excellent administrative skills and useful legal knowledge.

And don’t forget to thank the reader for their time! You can work this into the closing paragraph, or you can use it as your formal signoff. If you pick the former, make sure your signoff is professional and features your real name.

For the love of all that’s legal, make sure you don’t conclude your letter with an overly casual, unenthusiastic closer and a nickname:

Hey so that’s why I’d be great at keeping track of your clients and everything. It’d be cool if you messaged me back.

Check out how much more effective it is to address and connect with the company, throw in some solid abilities and skills that align with the job role, and sign off politely!

Phew, much better:

As a prospective legal support specialist as McAfee & Taft, I bring not only the requisite skills and relevant experience but also a detail-oriented mindset, demonstrable proficiency in the technological tools of the trade, and a solid commitment to data protection. I am excited by the prospect of leveraging my abilities to contribute to the firm’s outstanding reputation for legal excellence. Thank you in advance for considering my application.

Oh, absolutely! Metrics aren’t just for resumes. If you provide quantifiable data, your cover letter will make you look way more credible and solidly reinforce your credentials. Numbers also stand out visually in a cover letter, so that case success rate is bound to be eye-catching!

While you might see addresses listed on some cover letter examples as you conduct your research, this really isn’t necessary anymore. The letter already got through if they’re reading it, after all! And your own address will be on your resume and/or application form. So, save the page space for your awesome stories of successful case outcomes and brilliant accuracy rates.

Get a feel for the company culture by doing plenty of research and taking some notes while you look for other important stuff like your addressee’s name and legal assistant traits to align yourself with. Do you have a shared passion for advocacy for underprivileged clients? What about a strong connection with their emphasis on environmental protection?

5 Professional Legal Assistant Cover Letter Examples for 2024

Your legal assistant cover letter should immediately highlight your organizational skills. Precision and attention to detail are non-negotiable traits in this field. It's crucial to showcase your ability to communicate effectively, both in writing and verbally. Demonstrate an understanding of legal terminology and procedures, as this will underline your capability to assist adeptly.

All cover letter examples in this guide

Entry-Level Legal Assistant

Senior Legal Assistant

Real Estate Legal Assistant

Personal Injury Legal Assistant

Cover letter guide.

Legal Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Legal Assistant Cover Letter

Key Takeaways

By Experience

Crafting a standout legal assistant cover letter can seem daunting, especially after you've hit the 'apply' button and realized it's not just your resume that needs to shine. Your cover letter must tell a compelling story without echoing your resume, highlight your proudest professional achievement, and maintain a balance between formality and originality – all in under one page. Let's tackle these challenges and make your application memorable without falling into the trap of clichés.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your legal assistant cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your legal assistant cover letter to land the job.

Let the power of Enhancv's AI work for you: create your legal assistant cover letter by uploading your resume.

If the legal assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Legal Assistant resume guide and example
• Employment Lawyer cover letter example
• Real Estate Legal Assistant cover letter example
• Senior Paralegal cover letter example
• Patent Lawyer cover letter example
• Immigration Paralegal cover letter example
• Corporate Counsel cover letter example
• Immigration Lawyer cover letter example
• In House Counsel cover letter example
• Criminal Lawyer cover letter example
• Personal Injury Lawyer cover letter example

Legal Assistant cover letter example

AVA JOHNSON

Phoenix, Arizona

+1-(234)-555-1234

[email protected]

• Demonstration of concrete achievements, such as the design and implementation of a new document management system that improved productivity, showcases how the candidate applies skills to generate tangible results.
• Quantifying success, by noting specific percentages in efficiency gains and the value of transactions overseen, provides measurable proof of the candidate's competency and impact in previous roles.
• Highlighting leadership experience through management of a team of paralegals indicates readiness for responsibility and an ability to mentor and lead within a team.
• Expressing enthusiasm for the role and alignment with the firm’s goals helps to personalize the cover letter, making it clear that the candidate has a genuine interest in the specific opportunity and organization.

The visual appeal of your legal assistant cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

• Header (with your name, contact details, the role, and date);
• Greeting (that's personalized to the recruiter);
• Introductory paragraph (to capture attention);
• Body paragraph (to tell a story of how you've obtained your job-crucial skills);
• Closing paragraph (ending with a nod to the future ahead);
• Signature (that is not a must).

Our cover letter templates are already set up for you with the best legal assistant cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your legal assistant cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your legal assistant cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your legal assistant cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a legal assistant cover letter

Header: This should contain the applicant's contact information, the date, and the address of the law firm or employer, establishing a professional tone and making it easy for the recruiter to reach out.

Greeting: Address the letter to a specific person if possible, such as "Dear Mr./Ms. [Last Name]," to demonstrate attention to detail and a personalized approach which is essential in legal work.

Introduction: Briefly mention the legal assistant position applied for, how you learned about it and include a strong opening statement that highlights your most relevant qualification or experience to instantly grab the recruiter's attention.

Body: Detail your relevant skills, experiences, and accomplishments, particularly those involving legal research, document preparation, case management, and client interaction, thereby showcasing your capability to handle responsibilities specific to a legal assistant role.

Closing: Reiterate your enthusiasm for the position, thank the recruiter for considering your application, and indicate your willingness to provide further information or attend an interview, ending the letter with a professional and proactive conclusion.

Key qualities recruiters search for in a candidate’s cover letter

• Attention to detail: Essential for reviewing and preparing accurate legal documents.
• Strong organizational skills: Necessary to manage case files and coordinate various tasks efficiently.
• Ability to maintain confidentiality: Paramount for handling sensitive client information and adhering to legal privacy standards.
• Proficiency with legal software and technology: Critical for drafting documents, conducting research, and streamlining workflow.
• Excellent written and verbal communication skills: Important for drafting clear legal correspondence and effectively interacting with attorneys, clients, and court personnel.
• Knowledge of legal terminology and procedures: Fundamental to understanding and assisting with the processes involved in legal cases.

What greeting should you use in your legal assistant cover letter salutation

A simple "Hello" or "Hey" just won't work.

With your legal assistant cover letter salutation , you set the tone of the whole communication.

You should thus address the hiring managers by using their first (or last name) in your greeting.

But how do you find out who's recruiting for the role?

The easiest way is to look up the role on LinkedIn or the corporate website.

Alternatively, you could also contact the organization via social media or email, for more information.

Unable to still obtain the recruiter's name?

Don't go down the "To whom it may concern path". Instead, start your cover letter with a "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Law Firm Name] Team,
• Dear [Specific Attorney's Name],
• Dear Ms./Mr. [Last Name],
• Esteemed Members of [Law Firm Name],
• Respected [Job Title or Department],

Your legal assistant cover letter intro: showing your interest in the role

On to the actual content of your legal assistant cover letter and the introductory paragraph .

The intro should be no more than two sentences long and presents you in the best light possible.

Use your legal assistant cover letter introduction to prove exactly what interests you in the role or organization. Is it the:

• Company culture;
• Growth opportunities;
• Projects and awards the team worked on/won in the past year;
• Specific technologies the department uses.

When writing your legal assistant cover letter intro, be precise and sound enthusiastic about the role.

Your introduction should hint to recruiters that you're excited about the opportunity and that you possess an array of soft skills, e.g. motivation, determination, work ethic, etc.

That one achievement in your legal assistant cover letter body

The lengthiest part of your legal assistant cover letter is the body.

Within the next three to six middle paragraphs, present yourself as the best candidate for the role .

How can you do that without retelling your whole professional resume?

Select one key achievement that covers job-crucial skills and technologies (and is memorable).

Within the body of your legal assistant cover letter, aim to tell the story of how you achieved your success. Also, write about how this would help out your potential team.

Finishing off your legal assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your legal assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your legal assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

What could you write about in your legal assistant cover letter when you have no experience

Candidates with zero professional experience often struggle to write their legal assistant cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Your legal assistant cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your legal assistant cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your legal assistant cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your legal assistant cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Legal Assistant cover letter examples

Explore additional legal assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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How to write a legal assistant cover letter

A legal assistant also referred to as a paralegal, offers assistance with casework, communication, legal work, paperwork drafting, and other administrative tasks. While applying for a career as a legal assistant recognize that your cover letter is a crucial chance to emphasize two fundamental capabilities: writing and advocacy. Mention your most noteworthy or applicable accomplishments in your letter to let companies know why you'd be a perfect match for the job. In this article, we'll discuss best practices and things to consider when creating a legal assistant cover letter and a legal assistant cover letter example.

Tips for writing a legal assistant cover letter

Here are some tips to help you write an effective legal assistant cover letter:

• Tweak your letter: Before writing your cover letter, research the company and the specific legal assistant role you are applying for. It will help you highlight your relevant skills and experience.
• Address the hiring manager by name: If possible, check the name of the person who will be reviewing your cover letter and address them directly. This personal touch shows that you took the time to research the company.
• Highlight your qualifications: Use your cover letter to showcase your education, experience, and skills relevant to the legal assistant role.
• Mention any specific accomplishments: If you have achieved any notable milestones or received awards, mention them in your cover letter.
• Show enthusiasm for the company: Explain why you are excited about the opportunity to work for the company and how your skills and experience can contribute to its success.
• Proofread carefully: Make sure to proofread your cover letter for errors and typos. It's necessary to present a professional image to the hiring manager.
• Keep it concise: Your cover letter should be one page or less and to the point. Stick to the most crucial information and avoid repeating information from your resume.

Other resources on a legal assistant, how to become a legal assistant , how to write a legal assistant resume , legal assistant resume sample , legal assistant skills for resume and cover letter .

Things to include in a legal assistant cover letter

Here are some important elements to include in your legal assistant cover letter:

• Introduction: Start by addressing the hiring manager by name and introduce yourself as a candidate for the legal assistant role.
• Relevance of your qualifications: Discuss your relevant education, experience, and skills that make you an ideal fit for the role.
• Matching qualifications: Highlight specific examples of how your qualifications match the requirements listed in the job description.
• Passion for the field: Express your interest in the legal field and why you are eager to work as a legal assistant.
• Unique skills and strengths: Mention any unique skills or strengths that set you apart from other candidates.
• Interest in the company: Show your enthusiasm for the company and explain why you would be an ideal fit for their team.
• Closing: End the letter with a closing statement that reiterates your interest in the role and thanks the hiring manager for considering your application.
• Contact details: Include your contact details, including your phone number and email address.

Legal Assistant Tried and tested resume example for your next job in 2024. Get a jump-start, by editing this Legal Assistant resume example. Just update this example with your details, download and launch your career to new heights today!

Do's and don't of writing a legal assistant cover letter

• Optimize your letter: Research the company and the specific legal assistant role you are applying for and tailor your cover letter accordingly.
• Address the hiring manager by name: If possible, find out the name of the person who will be reviewing your cover letter and address them directly.
• Highlight your relevant qualifications: Discuss your relevant education, experience, and skills that make you an ideal fit for the role.
• Mention specific accomplishments: If you have achieved any notable milestones or received awards, mention them in your cover letter.
• Check your resume: Make sure to proofread your cover letter for errors and typos.
• Repeat information from your resume: Avoid repeating information that is already added to your resume. 
• Use a generic cover letter: Don't use a generic cover letter template that is not tailored to the specific legal assistant role you are applying for.
• Neglect to proofread: Don't submit a cover letter with errors and typos, as this will make a poor impression on the hiring manager.
• Overuse industry jargon: Avoid using industry jargon or technical terms that may not be familiar to the hiring manager.

Legal Assistant Cover Letter Example

Dear Hiring Manager,

I'm thrilled to submit my application for the job of legal assistant at Sachs Law Co. I have more than five years of experience in the legal field and a passion for providing exceptional support to attorneys and clients. I am confident that I have the skills and credentials to be a part of your company.

I improved my interpersonal, analytical, and research abilities while working at S&P Corporate Legal Firm in my former role. I have extensive experience drafting and reviewing legal documents, managing client communications, and conducting legal research. Additionally, I am proficient in using legal software, such as CaseManagerPro and TrialWorks, which has helped me streamline many of the administrative tasks involved in the role.

I am eager to join your team, dedicated to delivering exceptional results and applying my skills and experience to help support the attorneys and clients at your organization.

I look forward to the opportunity to have a conversation with you about my qualifications and skills and how I can contribute to your firm's growth.

William Regan

Entry-Level Legal Assistant Cover Letter Example

I am writing to apply for the Legal Assistant position at G&M Law Firm. Although I do not have prior work experience as a legal assistant, I believe my education and skills make me a strong candidate for this role.

I recently graduated with a J.D. and LLM in Environmental Law from Harvard University. During my studies, I gained a strong understanding of legal terminology, procedures, and regulations, which I believe will be valuable in the legal assistant role. Additionally, I have completed coursework in International Environmental Law, Natural Resources Law, and Law and Inequality Workshop, which has helped me develop excellent research and analytical skills.

I am eager to use my education and skills to support attorneys and clients in a professional context. I have a strong work ethic and a passion for providing exceptional service, and I believe I will be an asset to your team.

Thank you for your time and consideration

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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