- Graduate School
Graduate School Cover Letter Examples
With writing tips and a step-by-step guide.
Looking at graduate school cover letter examples is a good idea if you plan on applying to a graduate school program, as you may be required to include a cover letter with your CV for graduate school and other application components. Even though it is not a required document for all grad school programs, a well-written graduate school cover letter can help you stand out to the admissions committee and improve your chances of being accepted into your chosen program. This is especially true if you are applying to a highly selective institution or trying to get into graduate school with a low GPA.
This blog will discuss everything you need to know about writing a cover letter for graduate school. You will learn why cover letters are important, learn tips to make your graduate school cover letter stand out, and you will get to review cover letter samples that will inspire you to write your own.
>> Want us to help you get accepted? Schedule a free strategy call here . <<
Article Contents 10 min read
What is a graduate school cover letter.
A graduate school cover letter is a brief letter that applicants attach to their graduate school application. Much like a work cover letter, such as a research assistant cover letter , for example, graduate school cover letters are meant to introduce you and your application to the reader. They give you an opportunity to make an excellent first impression, tell the admission committee that you are interested in their graduate school program and why you believe it is a good fit for you.
Graduate school cover letters have become less popular as graduate schools typically ask students to fill out their personal information and submit materials online. If you are sending specific application materials or your entire application by mail, then you will need to include a graduate school cover letter. Additionally, a few institutions, like the University of Illinois graduate college, for example, require students to submit a graduate school cover letter with their application, even when it is online.
Furthermore, even when a graduate program does not explicitly ask for a cover letter, including a well-written and informative letter can help differentiate you from the other students by leaving a lasting impression on the admission committee, thus increasing your chances of admission. That said, before you start writing a cover letter for such a program, you should verify the school's admissions website to ensure that the school accepts additional documents.
It should also be noted that many graduate students look for work and research opportunities at the school that they will be attending. If that is the case for you, then you will need a graduate school cover letter with your application for that school-related internship, job, or research opportunity. For example, if youâre interested in conducting research with a specific professor while you complete your masterâs, then it would be a good idea to send them your application with a cover letter attached so that you can communicate your suitability for their research project.
Graduate school cover letters are academic letters, meaning that they need to be formatted in a way that is professional, clear, and concise. Your graduate school cover letter should be no longer than a page, written in a classic font that is easy to read, such as Times New Roman or Calibri, sized 11 or 12.
The text of your letter should be organized and separated into paragraphs. Keep in mind that your letter may go through several readers, and not all of them may be experts in the field you intend to study, so do not use overly technical language or industry-specific jargon. Keep your language succinct, clear, and consistent throughout the letter.
Lastly, your letter needs to provide a quick introduction to you as a candidate and pique the reader's interest so that they want to read the rest of your application. This means that you should not use your cover letter to list all of the experiences and skills that make you perfect for this graduate program. Simply express your interest in the program, select one or two experiences, skills, or values to focus on, and relate those to your suitability for the program you're applying for.
Wondering how to get into grad school with a lower GPA?
Step 1: Brainstorm & plan
The first thing you want to do before you start working on your cover letter, or any graduate school admission essay, is make a plan. Think about what you want to say in your cover letter and write it down. Remember that you only have a few paragraphs to work with, and you do not want to repeat information from your personal statement or other application components.
Once you know what you want your cover letter to say, organize it so that it flows nicely, and it is easy to follow. Your graduate school cover letter should follow the structure of a typical letter. It should have an introductory paragraph, the main body, and a closing paragraph.
Step 2: Address your letter
As mentioned earlier, your graduate school cover letter is, in fact, a letter! Therefore, you should begin by addressing it the way you would in a formal letter. Write your full name and mailing address at the very top. We also recommend including your email address and phone number, but this is optional. On the following line, write out the date, and then write the recipient's name (typically, this is the name of the head of the department or just the name of the school you are applying to) and their address. You should verify the school's admissions webpage for this information. If it is unclear and you are unsure whom to address in the letter, contact the school and ask for this information to ensure that your documents get to the right person.
This first section of your letter should follow this template:
1234 Imaginary Lane
NameofCity, TN 34421
December 12, 20XX
Dr. John Smith
Department of Psychology
BeMo Academic University
66 University Circle
NameofCity, TN 34457
Once again, because this is a formal letter, you want to open your letter with the appropriate greeting or a personal salutation. If you have the name of a specific recipient, you can use the most common salutation for graduate school cover letters, which is "Dear [recipient's name]." Do not forget to include the recipient's title if you have it. If you do not have the name of a specific recipient, then you can simply address the letter "To Whom It May Concern".
Step 4: Introduce yourself and express your interest in the graduate program
The reader will already have your name at the top of the page, but your introductory paragraph should tell them why you're writing this graduate school cover letter. You should use it to state your interest in your chosen graduate program and briefly mention your academic background and accomplishments thus far.
Take a look at this example for context:
I am pleased to submit my application for the Master of Applied Psychology program at X university. As a recent psychology graduate of YZ university, this graduate program is the perfect next step toward achieving my goal of becoming a clinical psychologist.
Step 5: Talk about your suitability for this program
This is the main body of your graduate school cover letter. You should try to limit this to one paragraph, but you can use up to two of them if necessary. You should briefly touch on why you chose this particular school and program, what skills you have that have prepared you for this program, and what makes you an ideal applicant.
You can talk about what you intend to do after this degree or specific professors and faculty members you wish to work with. The information you share here will be personal, so there is no golden template. Just ensure that it is written in an organized fashion that is easy to read and understand.
Step 6: Conclude and close your letter
In your last paragraph, make sure you thank the recipient for their time and consideration. You should also encourage them to reach out to you if they need additional information, or if they have any questions. Then finally, You can close your cover letter with a warm, professional closing salutation. "Sincerely" or "Warm Regards" followed by your name are some acceptable closing salutations you can use.
Step 7: List enclosed documents
This section of your graduate school cover letter will look different depending on the school you are applying to, and the application format used. If you are applying by mail, you should list the enclosed documents in the same envelope as your cover letter. If you are applying online or by email, verify that all of the documents listed on your cover letter are attached and ready to send.
This section should be at the very bottom of the page. It should list the documents in a bullet point format, in the order in which they are enclosed. The list should look something like this:
Sincerely,
Jane Doe
- Program application form
- Statement of purpose
- Academic transcripts
Letters of recommendation
Graduate school cover letter examples
Graduate school cover letter example #1.
Candice Williams
1234 Dream St.
Winnipeg, MB R3J 8T6
[email protected]
204-990-887
August 12, 20xx
Dr. Trevor Thorne
Department of English, Theatre, Film & Media
Toronto, ON M4C 2Y9
Dear Dr. Thorne,
I am excited to submit my application for consideration for the English literature master's program at BeMo Academic University. I have spent the past four years learning the basics of literature analysis through my bachelor's degree in the field, and I am eager to take this next step in my educational journey in order to further my training.
My undergraduate studies allowed me to explore and learn about different forms of literature from around the world. Still, I often found myself drawn to the impressive works of Shakespeare, Milton, Bronte, and many other great English writers. I had the opportunity to study in London for a year, where I attended a seminar on the impact of Charlotte Bronte's work on modern feminism led by none other than Prof. Jane Smith. She is one of the many brilliant professors in the English, Theatre, Film & Media department at BeMo that I hope to learn from.
You will find enclosed the required application documents, including my academic CV, which provides more information on the research I have been able to do and publish so far in my short academic career. I am especially interested in the role that authors such as William Shakespeare played in the development of modern English, and I wish to explore that further through research. I feel that the rigorous curriculum this program offers will inform my future writing and research efforts, and allow me to achieve my goals.
Thank you for your time, attention, and consideration. It is truly appreciated. Please do not hesitate to contact me if you require any additional information.
Program application form
Statement of purpose
Graduate CV
Official undergraduate transcripts
Angela Wong
102-9876 Mainland Rd.
New Haven, CT 44567
[email protected]
April 8, 20XX
University of BeMo
175 Academy lane
New York, NY 34567
To whom it may concern,
It is my pleasure to submit my application for the Master's degree in Early Childhood Development in the Psychology department at The University of BeMo. I am currently completing my bachelor's degree in psychology and plan to graduate in the fall. Since my goal is to pursue a career as an educational psychologist, this particular program is the perfect next step toward achieving my goal.
My undergraduate degree includes coursework in childhood psychology, special needs education, school and family crisis intervention, and many other courses that have given me the basics required to keep up with the thorough coursework that awaits me in your rigorous program.
I have also gained valuable knowledge in the field through shadowing and internships in different schools in my community. Observing other child educators at work confirmed that this is the right career path for me, and it motivated me anew to learn how I can best help children develop a love of learning from the early stages of their educational careers. I know that there is only so much I can learn from observing, and the fact that this program provides six months of hands-on training is one of the many reasons why I am hoping to be a student at BeMo next year.
Thank you for your time and consideration. Please do not hesitate to contact me if you require any additional information or documents. I look forward to hearing from you soon.
Research Interest Statement
Cover letters are supposed to be a brief introduction to your application, so unless otherwise specified by the school, they should not be longer than one page. We recommend sticking to three to four paragraphs, as this is long enough to share substantial information without losing your audience. Keep in mind that your reader will also be reviewing your other application components, so you do not need to address everything in this one letter. The information in your other application components, such as your statement of purpose , will complement your cover letter. So, treat your cover letter like a summary of your candidacy; keep it short but impactful.
Have you started working your graduate school CV? Check out this video for tips:
Be genuine & professional
The individual or committee that will review your application will probably be people that help run the program you're applying to. It is, therefore, best that they get a sense of who you genuinely are. Communicate honestly and let your personality shine through. This will help make your cover letter more memorable. That said, keep in mind that this is a professional document and that genuine does not mean informal or unprofessional. Your tone should still be courteous and consistent throughout the letter.
Proofread & edit carefully
We cannot stress how important this is. Remember that your graduate school cover letter will be one of, if not the first, document that the admissions committee will see from your application. You do not want their first impression of you to be negative. Your letter should be easy to read and follow, and it should be error-free.
Take the time to review your letter multiple times and edit for flow, grammar, spelling, punctuation, and typos. Better yet, reach out to a grad school essay tutor for assistance. They can review your cover letter and help you edit it to make sure it is up to par.
Grad school essay tutors can also help you with other tricky written application components, such as grad school career goals statements . So, do not hesitate to contact one if you need grad school application help. ","label":"Bonus tip","title":"Bonus tip"}]" code="tab1" template="BlogArticle">
It is a brief letter that you attach to your graduate school application. This letter should state your interest in the program, and briefly explain why you chose it, as well as why you are a good fit for it.
Many programs do not request graduate school cover letters, but they are more common than most people think. Additionally, several programs accept grad school cover letters even when not required, so you can still submit a cover letter to help your application stand out.
That depends on the program that you are applying to. Some schools may request a cover letter for online applications, and others may not require one, but they allow students to submit them as an optional component.
Graduate school cover letters are not replacements for admission essays like a personal statement or statement of intent . So if your school requires a graduate school cover letter, do not assume that this means you will not have to write any grad school admission essays.
Unless you are given the name of a specific member of the admission committee, you should address your graduate school cover letter to the "Admissions team," "[subject] Head of Department," or "To Whom It May Concern."
You can make your graduate school cover letter stand out by making sure your personality shines through in your writing, telling a short anecdote or interesting fact about you in the body of the letter, and detailing your relevant skills and experience.
Graduate school can be pretty competitive, but the level of competition depends on the specific program you will be applying to. Some programs have acceptance rates as high as 60%, while others admit less than 10% of applicants.
Graduate school advisors are admission experts who help students plan and prepare for graduate school applications.
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- Cover Letters
How to Tailor a Cover Letter to Specific School Jobs
Home » Cover Letters » How to Tailor a Cover Letter to Specific School Jobs
An attention-grabbing cover letter is as important as your resume. However, even a well-written cover letter can fail to land you an interview if it doesnât convey the schoolâs values and goals. Avoid reusing your application materials, and customize each cover letter to the specific position to which you are applying. Every school has different needs and priorities. So, a generic cover letter for a teaching position will likely not convince a recruiter that you are the right person for the job. Therefore, it is important to write a unique cover letter for every position and different school jobs you submit.
Just as you have unique skills and experience, each job posting has a unique list of requirements. So, you have to market yourself in a way that details what you can offer to address a specific schoolâs current needs. Information about your work history that you may consider irrelevant might actually be important to some prospective employers. Be mindful of the information you provide in the cover letter. Make sure that it is accurate and addresses the desired qualities listed in the job description.
Do Your Research
While preparing your cover letter outline , research the schoolâs culture, philosophy, and student demographics. Different school district jobs promote different values. For instance, one school might prioritize its rigorous curriculum. At the same time, another might try to foster a better sense of multi-culturalism through community outreach programs. Discuss in your cover letter how you would make a positive contribution to the schoolâs values.
Highlight your strengths that are most in sync with the school district jobâs desired qualities. Find out what the schoolâs current needs are, and market yourself as someone who would be able to successfully address those needs. While it is important to demonstrate your expertise in your particular field, it is also important to show what you can contribute to the school outside the classroom.
Reflect the Job Description
Make sure your cover letter responds directly to the position. Review the job description thoroughly, and use its language in your cover letter . Relate your skills and experience to the schoolâs desired qualifications throughout your letter. For example, if school jobs indicate that they need a teacher willing to participate in extracurricular activities, discuss any past experience you might have conducting after school programs or leading student clubs and teams.
By responding directly to the job description, you are showing the hiring manager that you are an excellent fit for that particular role. When discussing your experience, also indicate how you would translate what you have learned so far. Furthermore, quantify your successes to support how your methods are effective.
Know Your Reader
Address your cover letter to the right leader in the school district. This may be the superintendent, assistant superintendent, hiring manager, or the head of HR. Again, read the job description to determine to whom you should be addressing your letter. Finally, indicate how you are looking forward to further discussing the job opportunity in person.
OLAS connects candidates with school district jobs in New York and surrounding areas. Register with OLAS to find various instructional, non-instructional, and administrative K-12 school positions.
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Sample Cover Letter for a School Position
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Before You Write Your Cover Letter
How to write a cover letter for a school job, what to include in the letter, sample cover letter for an education position, sending an email cover letter.
Your cover letter will be the firstâand most importantâimpression you give to the hiring manager. Donât presume your resume will speak for itself, especially if you are applying for a competitive job in education.
The goal of your cover letter is to make you stand out from the rest of the applicants, and there are several ways to draft a letter that will do just that.
There is some preparation work you should do before you write your letter.
Research the school or organization that is hiring. The more you know about the organization, the easier it will be to make the best impression.
Personalize Your Letter
You can use information gathered from the research you did on the employer to personalize your letter. This will show that you wrote the cover letter specifically for the position they are looking to fill, and that you are interested enough in the job to learn about the educational institution ahead of time.
Try to Find a Contact Person
Try to find out who will be reviewing your resume. Often, it will be the head of human resources or a hiring manager, or it could be the principal of the school. Sometimes this information can be found online within the job listing. You may be able to contact the school using the phone number or email address provided in the posting.
If you can't find a contact person, it's fine to use "To Whom It May Concern" or to simply start your letter with the first paragraph.
Use a writing style that is less formal than your resume when writing your cover letter;Â try to show your personality. The mission of your cover letter is to highlight you, your skills, and your accomplishments and to show your sincere interest in filling the position.
Your cover letter should include the following elements:
Salutation: If you can find a contact person, address the person by name in the greeting of your letter.
First Paragraph: Following the salutation, the first paragraph should thank this person for taking the time to review your resume. Also, it should explain why you are hoping to land the position. Be sure to specifically name the job title for which you are applying.
Second Paragraph: Explain why you're a good fit. Think of one or two notable reasons you feel you would be a good fit for the position. Do not be bashful.Be honest; you want to come across as confident and earnest. In the second paragraph, talk about your education and previous experiences that make you the ideal candidate for the position they are trying to fill.
Third Paragraph: Finally, the third paragraph should includea few closing statements. Express your enthusiasm for the job and how you feel you are the ideal fit for the role. It is also okay to be assertive and say something like, âI look forward to being contacted for an interview.â
Closing and Signature: End your letter with a formal closing, followed by your signature. If you are sending a hard copy cover letter with your resume, donât forget to sign it.
This is an example of a cover letter for a school position. Download the school position cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Sample Cover Letter for an Education Position (Text Version)
Gloria Lau 87 Washington Street Smithfield, CA 08055 555-555-5555 gloria.lau@email.com
May 10, 2021
Ms. Rachel Lee Smithfield Elementary School 123 Main Street Smithfield, CA 08055
Dear Mr. Doe,
Thank you for taking the time to review my resume. I am applying for the Prevention Educator position because I am looking to use my degree in Elementary Education, in combination with my Concentration in Sociology, in an alternative way to a traditional teaching position.
I have had the opportunities to work with children and adults of all ages and abilities while I was student teaching for Acme College, substitute teaching in local districts, working as a Museum Educator, and as the assistant trainer at a local riding stable.
I am seeking a career that will allow me to continue working with people in many different ways. I hope you will find that I am qualified for the position you are trying to fill.Â
If I can provide you with any further information on my background and qualifications, please let me know. I look forward to hearing from you. I can be reached at 555-555-5555 or via email at gloria.lau@email.com.
Again, I appreciate you taking the time to review my resume.
Gloria Lau (signature hard copy letter)Â
If you're sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, and don't list the employer contact information. Start your email message with the salutation.Â
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How to Write a Cover Letter [Full Guide & Examples for 2024]
After weeks of heavy job searching, youâre almost there!
Youâve perfected your resume.
Youâve short-listed the coolest jobs you want to apply for.
Youâve even had a friend train you for every single interview question out there.
But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.
So now, youâre stuck staring at a blank page, wondering where to start...
Donât panic! Weâve got you covered. Writing a cover letter is a lot simpler than you might think.Â
In this guide, weâre going to teach you how to write a cover letter that gets you the job you deserve.
We're going to cover:
What Is a Cover Letter?
- How to Write the Perfect Cover Letter, Step by Step
- 15+ Job-Winning Cover Letter Examples
Letâs get started.
A cover letter is a document that you submit as part of your job application, alongside your resume or CV.
The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .
A good cover letter is supposed to impress the hiring manager and convince them youâre worth interviewing as a candidate.
So, how can your cover letter achieve this?
First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesnât give you the space to cover.Â
For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person.Â
If this is your first time writing a cover letter, writing about yourself might seem complicated. But donât worryâyou donât need to be super creative or even a good writer .
All you have to do is follow this tried and tested cover letter structure:
- Header. Add all the necessary contact information at the top of your cover letter.
- Formal greeting. Choose an appropriate way to greet your target audience.
- Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
- Body. Elaborate on why youâre the best candidate for the job and a good match for the company. Focus on âsellingâ your skills, achievements, and relevant professional experiences.
- Conclusion. Summarize your key points and wrap it up professionally.
Now, letâs take a look at an example of a cover letter that follows our structure perfectly:
New to cover letter writing? Give our cover letter video a watch before diving into the article!
When Should You Write a Cover Letter?
You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.
If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the ânoâ pile immediately.
On the other hand, if the job advertisement doesnât require a cover letter from the candidates, adding one shows you went the extra mile.
Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.
Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !
How to Write the Perfect Cover Letter
Now that you know what a cover letter is, itâs time to learn how to write one!
Weâll go through the process in detail, step by step.
#1. Choose the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, whatâs a better way to leave a good impression than a well-formatted, stylish template?
Just choose one of our hand-picked cover letter templates , and youâll be all set in no time!
As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. Youâll have the perfect cover letter done in minutes!
#2. Put Contact Information in the Header
As with a resume, itâs important toÂ
start your cover letter
 with your contact details at the top. These should be in your cover letterâs header, separated neatly from the bulk of your text.
Here, you want to include all the essential contact information , including:
- Full Name. Your first and last name should stand out at the top.
- Job Title. Match the professional title underneath your name to the exact job title of the position youâre applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role youâre after helps things go smoother.
- Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
- Phone Number. Add a number where the hiring manager can easily reach you.
- Location. Add your city and state/country, no need for more details.
- Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.
Then itâs time to add the recipientâs contact details, such as:
- Hiring Manager's Name. If you can find the name of the hiring manager, add it.
- Hiring Manager's Title. While thereâs no harm in writing âhiring manager,â if theyâre the head of the department, we recommend you use that title accordingly.
- Company Name. Make sure to write the name of the company you're applying to.
- Location. The city and state/country are usually enough information here, too.
- Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.
#3. Address the Hiring Manager
Once youâve properly listed all the contact information, itâs time to start writing the content of the cover letter.
The first thing you need to do here is to address your cover letter directly to the hiring manager.
In fact, you want to address the hiring manager personally .
Forget the old âDear Sir or Madamâ or the impersonal âTo Whom It May Concern.â You want to give your future boss a good impression and show them that you did your research before sending in your application.
No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach
So, how do you find out whoâs the hiring manager?
First, check the job ad. The hiring managerâs name might be listed somewhere in it.
If that doesnât work, check the companyâs LinkedIn page. You just need to look up the head of the relevant department youâre applying to, and youâre all set.
For example, if youâre applying for the position of Communication Specialist at NovorĂ©sumĂ©. The hiring manager is probably the Head of Communications or the Chief Communications Officer.
Hereâs what you should look for on LinkedIn:
And there you go! You have your hiring manager.
But letâs say youâre applying for a position as a server . In that case, youâd be looking for the ârestaurant managerâ or âfood and beverage manager.â
If the results donât come up with anything, try checking out the âTeamâ page on the company website; thereâs a good chance youâll at least find the right person there.
Make sure to address them as Mr. or Ms., followed by their last name. If youâre not sure about their gender or marital status, you can just stick to their full name, like so:
- Dear Mr. Kurtuy,
- Dear Andrei Kurtuy,
But what if you still canât find the hiring managerâs name, no matter where you look?
No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring managerâs name.
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- Dear [Department] Team
- Dear [Company Name]
Are you applying for a research position? Learn how to write an academic personal statement .
#4. Write an Eye-Catching Introduction
First impressions matter, especially when it comes to your job search.
Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, theyâre not going to be reading every single cover letter end-to-end.
So, itâs essential to catch their attention from the very first paragraph.
The biggest problem with most opening paragraphs is that theyâre usually extremely generic. Hereâs an example:
- My name is Jonathan, and Iâd like to work as a Sales Manager at XYZ Inc. Iâve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that Iâd be a good fit for the position.
See the issue here? This opening paragraph doesnât say anything except the fact that youâve worked the job before.
And do you know who else has similar work experience? All the other applicants youâre competing with.
Instead, you want to start with some of your top achievements to grab the readerâs attention. And to get the point across, the achievements should be as relevant as possible to the position.
Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that youâre not just applying left and rightâyouâre actually enthusiastic about getting this particular role.
Now, letâs make our previous example shine:
Dear Mr. Smith,
My nameâs Michael, and Iâd like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. Iâve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.
The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since theyâre experienced in the same industry and interested in finance, the hiring manager can see theyâre not just a random applicant.
From this introduction, itâs safe to say that the hiring manager would read the rest of this candidateâs cover letter.
#5. Use the Cover Letter Body for Details
The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.
The main thing you need to remember here is that you shouldnât make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company youâre applying to.
No matter how cool you make yourself sound in your cover letter, if you donât tailor it to match what the hiring manager is looking for, youâre not getting an interview.
To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and youâre good to go.
Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.
Hereâs what each paragraph should cover:
Explain Why Youâre the Perfect Candidate for the Role
Before you can show the hiring manager that youâre exactly what theyâve been looking for, you need to know what it is theyâre looking for.
Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.
For example, if youâre applying for the position of a Facebook Advertiser. The top requirements on the job ad are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
So, in the body of your cover letter, you need to show how you meet these requirements. Hereâs an example of what that can look like:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, Iâve also delved into other online PPC channels, including:
- Google Search
Our example addresses all the necessary requirements and shows off the candidateâs relevant skills.
Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.
Explain Why Youâre a Good Fit for the Company
As skilled and experienced as you may be, thatâs not all the hiring manager is looking for.
They also want someone whoâs a good fit for their company and who actually wants to work there.
Employees who donât fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employeeâs annual salary , so hiring managers vet candidates very carefully to avoid this scenario.
So, you have to convince the hiring manager that youâre passionate about working with them.
Start by doing some research about the company. You want to know things like:
- Whatâs the companyâs business model?
- Whatâs the companyâs product or service? Have you used it?
- Whatâs the companyâs culture like?
Chances are, youâll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.
Then, pick your favorite thing about the company and talk about it in your cover letter.
But donât just describe the company in its own words just to flatter them. Be super specificâthe hiring manager can see through any fluff.
For example, if youâre passionate about their product and you like the companyâs culture of innovation and independent work model, you can write something like:
Iâve personally used the XYZ Smartphone, and I believe that itâs the most innovative tech Iâve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.
I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that Iâll be a great match for your Product Design team.
So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.
Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .
#6. Wrap It Up and Sign It
Finally, itâs time to conclude your cover letter.
In the final paragraph, you want to:
- Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If thereâs any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
- Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
- Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.
Hereâs an example of how to end your cover letter :
I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please donât hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.
Thank you for your consideration,
Alice Richards
Feel free to use one of these other popular closing lines for your cover letter:
- Best Regards,
- Kind Regards,
Cover Letter Writing Checklist
Once youâre done with your cover letter, itâs time to check if it meets all industry requirements.Â
Give our handy cover letter writing checklist a look to make sure:
Does your cover letter heading include all essential information?
- Professional Email
- Phone Number
- Relevant Links
Do you address the right person?Â
- The hiring manager in the company
- Your future direct supervisor
- The company/department in general
Does your introductory paragraph grab the reader's attention?
- Did you mention some of your top achievements?
- Did you use numbers and facts to back up your experience?
- Did you convey enthusiasm for the specific role?
Do you show that youâre the right candidate for the job?
- Did you identify the core requirements for the role?
- Did you show how your experiences helped you fit the requirements perfectly?
Do you convince the hiring manager that youâre passionate about the company youâre applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you conclude your cover letter properly?
- Did you recap your key selling points in the conclusion?
- Did you end your cover letter with a call to action?
- Did you use the right formal closing line and sign your name?
15 Cover Letter Tips
Now youâre all set to write your cover letter!Â
Before you start typing, here are some cover letter tips to help take your cover letter to the next level:
- Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager youâre the right person for the job.
- Showcase Your Skills. Talk about how your skills meet the companyâs needs. And while your hard skills should be front and center, you shouldnât underestimate your soft skills in your cover letter either.
- Avoid Fluff. Donât make any generic statements you canât back up. The hiring manager can tell when youâre just throwing words around, and it doesnât make your cover letter look good.
- Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
- Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
- Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that youâre not taking the job seriously.
- Use the Right Template and Format. Choose the right cover letter format and adapt your cover letterâs look to the industry youâre applying for. For example, if youâre aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if youâre applying for a field that values innovation, like IT or Design, you have more room for creativity.
- Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that youâre genuinely interested, not just applying left and right.
- Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesnât give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at easeâlife happens, and employers understand.
- Avoid Quirky Emails. Your email address should be presentable. Itâs hard for a hiring manager to take you seriously if your email address is â[email protected].â Just use a [email protected] format.
- Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
- Mention if You Want to Relocate. If youâre looking for a job that lets you move somewhere else, specify this in your cover letter.
- Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers donât have time to read a novel, so if you go over one page, they simply wonât read it at all.
- Use a Professional Tone. Even though a conversational tone isnât a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
- Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.
15+ Cover Letter Examples
Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.
5+ Cover Letter Examples by Experience
#1. college student cover letter example.
Check out our full guide to writing a college student cover letter here.
#2. Middle Management Cover Letter Example
Check out our full guide to writing a project manager cover letter here.
#3. Team Leader Cover Letter Example
Check out our full guide to writing a team leader cover letter here.
#4. Career Change Cover Letter Example
Check out our full guide to a career change resume and cover letter here.
#5. Management Cover Letter Example
Check out our full guide to writing a management cover letter here.
#6. Senior Executive Cover Letter Example
Check out our full guide to writing an executive resume here.
9+ Cover Letter Examples by Profession
#1. it cover letter example.
Check out our full guide to writing an IT cover letter here.
#2. Consultant Cover Letter Example
Check out our full guide to writing a consultant cover letter here.
#3. Human Resources Cover Letter
Check out our full guide to writing a human resources cover letter here.
#4. Business Cover Letter Example
Check out our full guide to writing a business cover letter here.
#5. Sales Cover Letter Example
Check out our full guide to writing a sales cover letter here.
#6. Social Worker Cover Letter
Check out our full guide to writing a social worker cover letter here.
#7. Lawyer Cover Letter
Check out our full guide to writing a lawyer cover letter here.
#8. Administrative Assistant Cover Letter
Check out our full guide to writing an administrative assistant cover letter here.
#9. Engineering Cover Letter Example
Check out our full guide to writing an engineer cover letter here.
#10. Receptionist Cover Letter Example
Check out our full guide to writing a receptionist cover letter here.
Need more inspiration? Check out these cover letter examples to learn what makes them stand out.
Plug & Play Cover Letter Template
Not sure how to start your cover letter? Donât worry!
Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.
[Your Full Name]
[Your Profession]
[Your Phone Number]
[Your Email Address]
[Your Location]
[Your LinkedIn Profile URL (optional)]
[Your Personal Website URL (optional)]
[Recipient's Name, e.g., Jane Doe],
[Recipient's Position, e.g., Hiring Manager]
[Company Name, e.g., ABC Corporation]
[Company Address]
[City, State/Country]
Dear [Recipient's Name],
As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.
In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].
I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.
My key strengths include:
- Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
- Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
- Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].
Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].
I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.
Thank you for considering my application, and I look forward to hearing from you soon.
The Heart of Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.
After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.
But donât worry; weâve got you covered here, too.
Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!
Just pick one of our resume templates and start writing your own job-winning resume.
Key Takeaways
Now that weâve walked you through all the steps of writing a cover letter, letâs summarize everything weâve learned:
- A cover letter is a 250 - 400 word document thatâs meant to convince the hiring manager that youâre the best candidate for the job.
- Your job application should always include a cover letter alongside your resume.
- To grab the hiring managerâs attention, write a strong opening paragraph. Mention who you are, why youâre applying, and a standout achievement to pique their interest.
- Your cover letter should focus on why youâre the perfect candidate for the job and why youâre passionate about working in this specific company.
- Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
- Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.
At NovorĂ©sumĂ©, weâre committed to helping you get the job you deserve every step of the way!Â
Follow our career blog for more valuable advice, or check out some of our top guides, such as:
- How to Make a Resume in 2024 | Beginner's Guide
- How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
- 35+ Job Interview Questions and Answers [Full List]
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How to Write a Cover Letter
Advice for tackling one of the toughest parts of the job-hunting process.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.
No one likes job hunting. Scouring through online job listings, spiffing up your rĂ©sumĂ© , prepping for grueling interviews â none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. Thereâs so much conflicting advice out there, itâs hard to know where to start. Do you even need one, especially if youâre applying through an online system?
- Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo
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How to Write a Cover Letter That Will Get You a Job
I âve read thousands, maybe tens of thousands, of cover letters in my career. If youâre thinking that sounds like really boring reading, youâre right. What I can tell you from enduring that experience is that most cover letters are terrible â and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.
So letâs talk about how to do cover letters right.
First, understand the point of a cover letter.
The whole idea of a cover letter is that it can help the employer see you as more than just your rĂ©sumĂ©. Managers generally arenât hiring based solely on your work history; your experience is crucial, yes, but theyâre also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. Itâs tough to learn much about those things from job history alone, and thatâs where your cover letter comes in.
Because of that âŠ
Whatever you do, donât just summarize your rĂ©sumĂ©.
The No. 1 mistake people make with cover letters is that they simply use them to summarize their rĂ©sumĂ©. This makes no sense â hiring managers donât need a summary of your rĂ©sumĂ©! Itâs on the very next page! Theyâre about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page rĂ©sumĂ© and a one-page cover letter) â why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see donât add anything new beyond the rĂ©sumĂ© itself (and thatâs a conservative estimate).
Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if youâre applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail youâd bring to the job. Thatâs not something you could put on your rĂ©sumĂ©, but it can go in your cover letter.
Or maybe your last boss told you that you were the most accurate data processor sheâd ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you âthe client whispererâ because of your skill in calming upset clients. Maybe youâre regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your rĂ©sumĂ© does, and they belong in your cover letter.
If youâre still stumped, pretend youâre writing an email to a friend about why youâd be great at the job. You probably wouldnât do that by stiffly reciting your work history, right? Youâd talk about what youâre good at and how youâd approach the work. Thatâs what you want here.
You donât need a creative opening line.
If you think you need to open the letter with something creative or catchy, I am here to tell you that you donât. Just be simple and straightforward:
âą âIâm writing to apply for your X position.â
âą âIâd love to be considered for your X position.â
âą âIâm interested in your X position because âŠâ
âą âIâm excited to apply for your X position.â
Thatâs it! Straightforward is fine â better, even, if the alternative is sounding like an aggressive salesperson.
Show, donât tell.
A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. Thatâs wasted space â the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that youâre great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.
Hereâs a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, âI offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.â Thatâs pretty boring and not especially convincing, right? (This is also exactly how most peopleâs cover letters read.)
In her revised version, she wrote this instead:
âIn addition to being flexible and responsive, Iâm also a fanatic for details â particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.â
That second version is so much more compelling and interesting â and makes me believe that she really is great with details.
If thereâs anything unusual or confusing about your candidacy, address it in the letter.
Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if youâre overqualified for the position but are excited about it anyway, or if youâre a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but youâre actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if youâre applying for a job across the country from where you live because youâre hoping to relocate to be closer to your family, let them know that.
If you donât provide that kind of context, itâs too easy for a hiring manager to decide youâre the wrong fit or applying to everything you see or donât understand the job description and put you in the ânoâ pile. A cover letter gives you a chance to say, âNo, wait â hereâs why this could be a good match.â
Keep the tone warm and conversational.
While there are some industries that prize formal-sounding cover letters â like law â in most fields, yours will stand out if itâs warm and conversational. Aim for the tone youâd use if you were writing to a co-worker whom you liked a lot but didnât know especially well. Itâs okay to show some personality or even use humor; as long as you donât go overboard, your letter will be stronger for it.
Donât use a form letter.
You donât need to write every cover letter completely from scratch, but if youâre not customizing it to each job, youâre doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.
If youâre applying for a lot of similar jobs, of course youâll end up reusing language from one letter to the next. But you shouldnât have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.
A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, thatâs a sign that you havenât made it individualized enough to you and are probably leaning too heavily on reciting your work history.
No, you donât need to hunt down the hiring managerâs name.
If you read much job-search advice, at some point youâll come across the idea that you need to do Woodward and Bernsteinâlevel research to hunt down the hiring managerâs name in order to open your letter with âDear Matilda Jones.â You donât need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise âDear Hiring Managerâ is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.
Keep it under one page.
If your cover letters are longer than a page, youâre writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and donât have time to read lengthy tomes. On the other hand, if you only write one paragraph, itâs unlikely that youâre making a compelling case for yourself as a candidate â not impossible, but unlikely. For most people, something close to a page is about right.
Donât agonize over the small details.
What matters most about your cover letter is its content. You should of course ensure that itâs well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really donât matter. I get tons of questions from job seekers about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as itâs reasonably professional, but when people are dealing with hundreds of files named âresume,â itâs courteous to name it with your full name).
Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the âmaybeâ pile (or even the ânoâ pile) to the âyesâ pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your rĂ©sumĂ© â but 10 personalized, compelling cover letters are likely to get you more interview invitations than 50 generic ones will.
- âI Had a Great Job Interview â Why Havenât I Heard Back?â
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- Immigration
Sample Cover Letters for Schengen Visa Application
Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Hereâs a detailed guide on how to craft a compelling cover letter for your Schengen visa application.
How to Write a Decent Cover Letter for Schengen Visa Application
Step 1: Start With Basic Formatting
Firstly, your cover letter needs to have a professional layout:
- Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
- Salutation : Always start with âDear Sir/Madam,â or if you know the name of the consul, you can address them directly.
Step 2: Introduction
Begin your letter by stating your intent:
- Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
- Specify the type of visa you are applying for (tourism, business, medical, etc.).
Step 3: State the Purpose of Your Visit
This part should detail why you want to visit the Schengen area:
- If itâs for tourism, highlight some attractions or events you plan to attend.
- For business, mention your business contacts and the essence of your visit.
- If itâs a medical visit, briefly state the medical reason without going into too much detail.
Step 4: Provide Your Travel Itinerary
Giving a clear itinerary offers the consulate clarity on your plans:
Also of Interest:
Sample letters for no objection letter for visa application, schengen visa application form download.
- Include your arrival and departure dates.
- List the places you intend to visit, along with accommodation arrangements.
- For a multi-country visit, highlight the main destination and other countries on your itinerary.
Step 5: Explain Your Ties to Your Home Country
Consulates need to ensure that you will return to your home country after the visit:
- Mention your employment status, job title, employer details, and the length of your employment.
- If applicable, mention your family ties, property, or other significant commitments in your home country.
Step 6: Detail Your Financial Means
Prove that you can financially sustain yourself during your stay:
- State your annual income or provide evidence of savings.
- If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.
Step 7: Closing Statement
Reaffirm the purpose of your visit and express your hope for a positive response:
- Summarize the reasons why you should be granted a visa.
- Politely request for your application to be accepted, ensuring you sound polite and respectful.
Step 8: Attach Supporting Documents
List the documents you are attaching with your application:
- Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.
Step 9: Sign off Formally
Use a formal closing such as âBest regardsâ or âSincerely,â followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.
Additional Tips:
- Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
- Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
- Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.
Sample Cover Letter for Tourist Schengen Visa
Subject: Application for Schengen Visa for Tourism Purposes
Chennai, India March 24, 2023
Embassy of Spain 12, Prithviraj Road Chennai, India
Dear Consular Officer,
I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.
My visitâs primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.
I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. Iâve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.
Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.
Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.
Warm regards,
Priya Singh [Full address in India] [Contact Information]
Sample Cover Letter for Business Schengen Visa
Subject: Schengen Visa Application for Business Trip
Bangalore, India March 24, 2023
Embassy of Germany 45 MG Road Bangalore, India
Dear Sir/Madam,
I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.
The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.
During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.
Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.
I kindly request a prompt processing of my visa application. Please contact me should you require more information.
Rajesh Kumar [Full address in India] [Contact Information]
Sample Cover Letter for Medical Treatment Schengen Visa
Subject: Application for Schengen Medical Treatment Visa
Mumbai, India March 24, 2023
Consulate of Italy 30, Altamount Road Mumbai â 400026
My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.
Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.
Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.
I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.
Thank you for your attention to this important matter.
Best regards,
Aarti Malhotra [Full address in India] [Contact Information]
These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.
Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. Itâs your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .
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Discover business cover letter examples and more.
Tell hiring managers why youâre perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.
Your resume provides a high-level overview of your skills and experience â but a cover letter provides the hiring manager with more specific information about why youâre perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.
When to use a business cover letter.
A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why youâre a good fit for the position.
Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why youâd be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.
Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that youâve met all the requirements to earn the certification.
Download a free business cover letter template.
Not sure where to begin? Whether youâre looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.
Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.
To give you some ideas, hereâs a quick business cover letter example of what you might want to make yours look like:
San Jose, CA | [email protected] | 123-555-4564
Dear Jane Doe, VP of Human Resources
I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.
For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.
In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.
My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.
Tips to write a business cover letter.
A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so itâs easy for hiring managers to read.
Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and donât have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.
Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.
Once youâre happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document thatâs ready to send to hiring managers.
The best business cover letter format.
There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, youâre selling your skills and experience.
To keep your cover letter on track, hereâs an outline of the important information and sections to include in your business cover letter template:
- Personal information â Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
- Date â Every business letter should be dated. Add the date under your contact information.
- Salutation â Greet the hiring manager. Include their name and perhaps even their job title, just to show youâve done the research.
- Opening paragraph â Explain that youâre interested in the position and how you heard about the opening. Include the exact job title.
- Second paragraph â Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
- Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
- Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
- Signature â End the letter with a professional signature.
You should also use a business cover letter format thatâs clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.
Frequently asked questions.
Should i write a new cover letter for each application.
Each cover letter should be specific to the job youâre applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.
How long should a cover letter be?
Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.
Is a cover letter the same thing as a CV?
While they are both very similar, a cover letter isnât quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.
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How to write an application letter. If you want your school application letter to stand out to the admissions committee, here are the steps to follow: 1. Address your letter. Start your letter by indicating your name and contact information such as: Your email address. Phone number.
The template below outlines the purpose for each paragraph and what it should include: Your Name. [Your phone number] [Your email address] [Your mailing address] [Date] [Scholarship organization name] [Organization address] [Organization phone number] Dear [Mr./Ms./Mx. Recipient's name] / [Scholarship Committee],
Key Points. When writing your cover letter for graduate school applications, make sure to: Use the correct formatting: elegant font, margins, spacing, a clear header with all the information. State the graduate program you're applying to, your previous education background, and the reason for you applying.
Use a proper salutation. Begin your college application letter with a formal salutation. The standard, in this case, is "Dear". Be sure to avoid informal salutations such as "Hey", "Hi", and "Hello". đĄ Tip: Do your best to personalize your university application letter in every way that you can.
Looking at graduate school cover letter examples is a good idea if you plan on applying to a graduate school program, as you may be required to include a cover letter with your CV for graduate school and other application components. Even though it is not a required document for all grad school programs, a well-written graduate school cover letter can help you stand out to the admissions ...
Consider the following steps when composing your graduate school cover letter. 1. Address the cover letter. Write your full name and mailing address at the top left of the document. Leave a space, then include the date you will send out the letter and accompanying documents. Leave another space and provide a content block for the recipient's ...
Here's what you need to include on a cover letter for graduate school: Your name and full mailing address. The date of the cover letter's writing. The name of the professor you're writing to. The department, school, and school's address. A brief introduction paragraph proclaiming your interest.
Reflect the Job Description. Make sure your cover letter responds directly to the position. Review the job description thoroughly, and use its language in your cover letter. Relate your skills and experience to the school's desired qualifications throughout your letter. For example, if school jobs indicate that they need a teacher willing to ...
First Paragraph: Following the salutation, the first paragraph should thank this person for taking the time to review your resume. Also, it should explain why you are hoping to land the position. Be sure to specifically name the job title for which you are applying. Second Paragraph: Explain why you're a good fit.
start your cover letter. with your contact details at the top. These should be in your cover letter's header, separated neatly from the bulk of your text. Here, you want to include all the essential contact information, including: Full Name. Your first and last name should stand out at the top. Job Title.
Write a clear and professional subject line that includes the job title and your name. Compose a brief message in the body of the email, introducing yourself and stating the position you are applying for. Attach your cover letter and resume to the email, making sure they are properly named and labeled.
How to write a cover letter for education jobs administrators will notice. Why choosing the right educational achievements will secure the interview. Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along ...
Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a ...
Jamie Hart. 929 Commerce St. Stockton, CA 95202. (209) 984-3632. [email protected]. Dear Mr. Hart, My name is Daria, and I am a graduating senior at Heritage High School. I saw your posting for the position of Business Development Intern on Indeed, and was immediately compelled to apply. My academic and career goals align with the internship ...
Here's how to ace your high school cover letter for that part-time gig: 1. Choose the right high school cover letter format. Make all margins set to one-inch. Go with single or 1.15 line spacing. Stay professional with an elegant font in 11pt to 12pt size. Read more: The Only Proper Cover Letter Format.
4. Close you school counselor cover letter with a call to action. Once you've finished the body paragraphs of your cover letter, all that's left to do is tie it all together with a strong conclusion. The concluding paragraph of your cover letter is your last chance to leave a lasting impression on prospective employers.
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.
These statistics suggest a cover letter's impact when applying for an internship and the importance of crafting one that speaks directly to the position. One thing is clear: cover letters matter. How to write a cover letter for an internship A cover letter is your chance to stand out from the crowded applicant pool.
So let's talk about how to do cover letters right., First, understand the point of a cover letter., The whole idea of a cover letter is that it can help the employer see you as more than just ...
Cover letters are mostly 3 paragraphs long. I have job gap since the pandemic but working now continuum for 2 years full time now. Also this box is at the top of the CV attachment so I would hesitate to write about that if HR will dump my CV. To do or not to do, to be or not to be.
Step 1: Start With Basic Formatting. Firstly, your cover letter needs to have a professional layout:. Header: Include your contact information at the top right corner and the date.Below that, write the contact information of the embassy or consulate. Salutation: Always start with "Dear Sir/Madam," or if you know the name of the consul, you can address them directly.
To keep your cover letter on track, here's an outline of the important information and sections to include in your business cover letter template: Personal information - Start your cover letter with your name, email, and telephone number at the top of the page in a block format.
Elementary school teacher cover letter example To help you learn more about how a cover letter might look, here is a sample elementary school teacher cover letter: Richard Smith Birmingham B1 1BL 44 (0)1632 960513 [email protected] 18 March, 2024 Mr D Brown MNO School Dear Mr Brown, I am writing to express my interest in the elementary school teacher position advertised on your school's website.
Student cover letter example Here is a sample cover letter for a student that you can use as a guide to write an impressive cover letter of your own: Kellen Daniels 555-555-5555 [email protected] December 10, 2020 Dear Hiring Manager, I am a sophomore business major at Houston University writing to express my interest in the Online Advertising Intern opportunity at Blueprint Digital.