how to write a good cover letter for medical admin

Resume Worded   |  Career Strategy

14 medical administrative assistant cover letters.

Approved by real hiring managers, these Medical Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Medical Administrative Assistant
• Senior Medical Administrative Assistant
• Senior Medical Administrative Coordinator
• Medical Office Assistant
• Patient Services Coordinator
• Medical Office Administrator
• Alternative introductions for your cover letter
• Medical Administrative Assistant resume examples

Medical Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, expertise in medical administration.

Highlighting industry-specific expertise and accomplishments shows the candidate's understanding of the role and its requirements, making them a strong fit for the position.

Passion for Patient Care

Emphasizing a genuine interest in improving patient experiences demonstrates that the candidate is not only skilled but also passionate about the healthcare industry.

Appreciative Closing

Ending the cover letter with a brief thank you is a polite and professional way to conclude the message, while also expressing enthusiasm for the opportunity.

Showcasing Impactful Achievements

Clearly stating the tangible results you've accomplished in your current role, like increasing patient satisfaction by 30%, gives solid evidence of your value. It shows you're not just doing the job, you're actively improving the way things are done, and that's a quality any employer would greatly appreciate.

Highlighting a Blend of Skills

The combination of administrative efficiency and compassion for patient care is a powerful one in a healthcare setting. By mentioning this, you're proving that you're not just a process-driven machine, but someone who genuinely cares about the patient experience. This differentiates you from other candidates who might have similar administrative skills but lack the empathetic side.

Illustrate your initiative and impact

When you talk about your past achievements, don't just mention what you did, but also the positive effects it had. By stating you spearheaded a project to digitize patient records and reduced retrieval time by 40%, it shows you take the initiative and can deliver impactful results.

Show leadership and results

Mentioning that you led a team to implement a new scheduling system which reduced patient wait times by 25% showcases your leadership skills and your commitment to improving patient experiences. It also shows you understand the impact of your work.

Explain why you're a good fit

By expressing your interest in the clinic's patient care initiatives and stating how your background can contribute to it, you show that you've researched the company and understand their values. This assures the employer that you're a good cultural fit and have the relevant skills.

Express commitment to the role

Your commitment to the mission of providing the best healthcare experience comes across strongly. It's important in a cover letter to show not just the skills you can bring to a role, but also your passion and dedication.

A friendly sign-off

The way you end your letter can leave a lasting impression. A warm, friendly sign-off like 'Warm regards' is a good way to leave the reader with a positive feeling about you.

Connect personal experience with your career choice

Sharing a personal story about what drew you to the healthcare field shows your genuine interest and establishes a connection with the reader.

Show your impact in previous roles

Mentioning specific achievements, like creating a system that saves time, proves you can make significant improvements.

Highlight improvements you've made

Discussing how you enhanced patient satisfaction provides clear evidence of your ability to contribute positively to the workplace.

Express admiration for the employer

When you mention what draws you to the hospital, it shows that you have done your research and are truly interested in being part of their team.

End with a forward-looking statement

Closing your letter by expressing eagerness to discuss your contributions demonstrates enthusiasm and a proactive attitude.

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Connect your passion to the medical administrative assistant role

Stating that the job aligns with your passion for healthcare immediately makes your application more personal and engaging. It shows you’re not just looking for any job but are motivated by a desire to help others.

Showcase your achievements in patient coordination

Quantifying your achievements, like reducing wait times and increasing satisfaction scores, offers solid evidence of your skills and impact. This kind of data is compelling and makes your claims more credible.

Demonstrate your commitment to patient care excellence

Your excitement to contribute to Northwell Health’s mission indicates you have a meaningful interest in the work and aren’t just seeking employment for employment's sake. It suggests you’ll bring passion and dedication to the role.

Highlight your enthusiasm for the role

Ending your cover letter with a forward-looking statement about discussing your potential contributions shows confidence and initiative, traits highly valued in any medical administrative assistant.

Show your excitement for the medical administrative assistant role

Your enthusiasm for the job and the organization's mission can set you apart. It shows you're not just looking for any job, but you're interested in this specific role at this specific place.

Detail your relevant experience

Talking about your current responsibilities and achievements gives a clear picture of what you can bring to the table. It's good to share how you've improved processes or contributed to your current workplace.

Highlight initiatives in healthcare administration

When you mention projects you've started, like a patient satisfaction survey, it shows your ability to see what needs improvement and take action, which is valuable in any healthcare setting.

Emphasize your fit for the medical administrative assistant position

Confidence in your abilities and a clear connection between your skills and the job's requirements can make a strong impression. It assures the hiring manager of your potential impact.

Express gratitude in your cover letter

A simple thank you can be powerful. It shows your appreciation for the reader's time and consideration, leaving a positive last impression.

Senior Medical Administrative Assistant Cover Letter Example

Quantifying leadership skills.

An important aspect of a senior role is leadership, and you didn't just tell me you can lead, you showed me exactly how. Improving your department's efficiency by 25% is a fantastic achievement and gives an employer a clear picture of what you can do in a leadership role. It's not just about managing people, it's about making them more effective.

Expressing Understanding of the Role's Importance

By acknowledging the importance of administrative processes in healthcare, you are showing that you understand the gravity of the job. This is not just paperwork; this is the backbone of the healthcare system. It's a great way to communicate that you take the role seriously and understand its relevance in the bigger picture.

Use personal stories to highlight your motivation

Starting with a personal anecdote about why you chose this career path makes your application memorable and relatable.

Demonstrate leadership and innovation

Detailing your role in training and streamlining processes shows leadership skills and an ability to innovate, which are crucial for a senior position.

Research and praise the employer

Complimenting the employer's approach shows that you have researched the company and are genuinely interested in their values and mission.

State your confidence in your fit for the role

Asserting your belief in your suitability for the job reassures the employer of your capabilities and self-awareness.

Convey excitement about contributing to the employer's success

Expressing your desire to contribute to the company’s goals indicates that you are not just looking for any job but are interested in advancing the organization's mission.

Connect with the clinic’s mission

Sharing your admiration for the clinic's work and your desire to contribute to its mission demonstrates that you've done your research and are aligned with their values, making you a more compelling candidate.

Showcase leadership in healthcare administration

Mentioning your role in mentoring and improving productivity by specific percentages showcases your leadership skills and quantifiable impact, which are key qualities for a senior position.

Value collaboration in medical administration

Emphasizing your ability to work well with others and contribute to a positive workplace culture highlights important soft skills that are crucial in a collaborative environment like Mayo Clinic.

Thank the reader professionally

Acknowledging the time someone takes to read your application is not only polite but also reinforces your professionalism and attention to detail.

Demonstrate eagerness to contribute

Expressing eagerness to apply your skills and experience at the clinic shows you're motivated and ready to make a positive difference, which is what hiring managers look for in potential candidates.

Senior Medical Administrative Coordinator Cover Letter Example

Highlight your contribution to progress.

Describing how you led the transition to an electronic health records system and improved operational efficiency by 35% emphasizes your ability to drive progress and deliver tangible results, which is a quality potential employers will value.

Show you're a team player

Mentioning that you developed a cross-training program for administrative staff that reduced downtime shows you value teamwork and understand the importance of a well-rounded, flexible team. It also suggests you're proactive in finding solutions to improve efficiency.

Connect with the company's vision

By expressing your admiration for the company's innovative services, you're showing that you align with their mission and vision. It gives the impression that you're not only qualified for the role, but you're also enthusiastic about their approach to healthcare.

Express your passion for the role

Sharing what draws you to the role and the company – their value for progress and patient-centered care, indicates that you are passionate about what you do and you'll bring this passion to your role.

A professional sign-off

Signing off with 'Best regards' is a professional and respectful way to end a cover letter. It leaves the reader with a positive last impression of you.

Medical Office Assistant Cover Letter Example

Show your medical office assistant impact through volunteering.

Sharing your volunteer experience at a health fair is a good way to show you understand the value of organized and caring medical office environments. This tells me you're not just looking for any job, but you're motivated by the impact you can have on community health.

Detail specific achievements in your medical administrative role

Mentioning how you improved processes and efficiency in your current role demonstrates your capability to handle responsibilities critical for a medical office assistant. It also shows you're proactive and results-driven.

Highlight adaptability in healthcare settings

Emphasizing your ability to quickly adapt to new systems and processes is crucial. It reassures that you can handle the fast-evolving technology landscape in healthcare, making you a strong candidate.

Align with the clinic's values and mission

Expressing admiration for Cleveland Clinic's patient care and innovation shows you've done your research and are genuinely interested in contributing to its goals, not just filling a position.

Express eagerness to contribute to healthcare goals

By offering to discuss how you can support Cleveland Clinic's objectives, you're taking an active stance in your job search, which is more engaging than simply thanking the employer for their consideration.

Show your interest in the medical office assistant role

Starting your cover letter by stating your interest in the job shows you are focused and know what you want. This helps me see you're not sending generic applications but are genuinely interested in the role we offer.

Highlight achievements with numbers

Using numbers to describe your achievements, like reducing wait times, proves your impact. It tells me you can improve processes and enhance patient satisfaction, which is critical in healthcare settings.

Emphasize your communication and problem-solving skills

Mentioning your strong communication skills and problem-solving abilities shows me you have essential skills for handling the challenges of a medical office assistant role, especially in a fast-paced environment like healthcare.

Express gratitude in your medical office assistant application

Thanking the hiring manager for considering your application is polite and leaves a positive impression. It shows you value the opportunity and are respectful, important qualities in any role.

Invite further discussion about your fit for the role

Ending your cover letter by suggesting a conversation about how your skills align with the role demonstrates your eagerness to engage further. It makes me more inclined to invite you for an interview to explore your potential contributions to our team.

Patient Services Coordinator Cover Letter Example

Show your commitment to patient care.

By highlighting your attraction to the company's patient-centered focus, you're showing that your values align with theirs. This is key for roles like patient services coordinator, where empathy and patient care are at the heart of the job.

Quantify your achievements in healthcare

When you mention reducing wait times and improving patient satisfaction with specific numbers, it provides clear evidence of your impact. This helps hiring managers see the tangible benefits you could bring to their team.

Express eagerness to contribute

Your excitement about bringing your skills to the new role demonstrates not just your willingness to work but also your proactive attitude towards making a meaningful difference in patient care.

Invite further discussion

Asking to discuss how your skills and experience align with the role's needs shows you're ready for the next step. It's a respectful and professional way to close your cover letter, signaling your genuine interest in the position.

Medical Office Administrator Cover Letter Example

Highlight your shared values.

Starting off by mentioning your excitement for the organization’s mission to serve underserved communities shows that your personal and professional values are aligned with theirs. For a medical office administrator, understanding and committing to the organization's goals is crucial.

Demonstrate your problem-solving skills

Your initiative in implementing a new inventory system showcases your ability to identify issues and develop effective solutions, a vital skill for any medical office administrator looking to optimize operations and reduce costs.

Show enthusiasm for the mission

Your excitement to contribute to the organization’s mission reinforces your commitment and passion for the work. It's important for employers to know that you're not just looking for any job, but one where you can make a real difference.

Encourage a conversation about fit

Your invitation to discuss your alignment with the role further emphasizes your interest in the position and openness to explore how you can best serve the organization's needs. It’s a thoughtful way to conclude your letter, leaving the door open for further communication.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Medical Administrative Assistant Roles

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5 Medical Assistant Cover Letter Examples Made for 2024

• Medical Assistant (MA) Cover Letter
• Entry-Level MA
• MA Externship
• Certified MA
• Medical Administrative Assistant
• Write Your MA Cover Letter

As a medical assistant, your work has an impact on the lives of many. You help out patients and colleagues alike, and your list of daily tasks is impressive, ranging from taking patient vitals and handling blood tests to setting up appointments.

You’re no stranger to administrative work, but writing a cover letter to accompany your medical assistant resume might feel more intimidating. We get it—putting yourself in the spotlight doesn’t always come easy.

We’re here to help you overcome these obstacles and craft applications that get you interviews. Check out our medical assistant cover letter examples and free cover letter generator to make this whole process that much easier.

Medical Assistant Cover Letter Example

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Why this cover letter works

• You can reference specific achievements—like streamlining measurements of vital signs or leading different types of training. Showcasing your success displays a proactive approach to improving patient care and boosting team productivity.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Entry-Level Medical Assistant Cover Letter Example

• Try to make a connection between your personal experiences and career aspirations for a compelling entry-level medical assistant cover letter.
• Even if your only prior experience is in your academic training and externships, by describing your direct contributions, you still provide evidence of your problem-solving skills and proactive approach—desirable traits recruiters are itching to see!

Medical Administrative Externship Cover Letter Example

• Draw inspiration from Luca’s medical assistant externship cover letter. Notice how he spotlights his 93% accuracy in reading and charting vital signs during class? Or when he surpasses the anticipated success rate for phlebotomy procedures while interning at Franciscan Urgent Care.

Certified Medical Assistant Cover Letter Example

• Go ahead and briefly mention how you intend to contribute to the company’s vision, adding that extra flair to your certified medical assistant cover letter. For instance, commitment to fostering proactive patient care will align with many health organizations’ objectives.

Medical Administrative Assistant Cover Letter Example

• Specifics like highlighting your ability to handle high volumes of work, maintain accuracy, and increase efficiency will make your medical administrative assistant cover letter stand out.
• Go a step further by supplying metrics like “managing over 10,000 patient records,” “handling an average of 50 appointments daily,” or “transcribing over 2,000 notes with a 98% accuracy rate” to give concrete evidence of your claims.

Related cover letter examples

• Customer service
• Operations manager

How to Write a Medical Assistant Cover Letter That Gets You the Job

Your job has taught you all about attention to detail, so you’re already well on your way to crafting an outstanding medical assistant cover letter. The best way to show your future employer that you know your stuff is to establish that you’re thorough and that you care.

How do you do that in a fairly short letter? It’s simple—read the job description from A to Z and make sure that you’re weaving elements of it into your cover letter. For instance, if the listing calls for someone to assist in patient examinations, establish from the get-go that you’ve got fantastic bedside manner and experience in working with people.

Start off on the right foot with a greeting and intro

To start out strong, open your cover letter with a personalized greeting that addresses the hiring manager by name. You can look up the hospital or clinic on LinkedIn, check out its website, or even call them. If you exhaust all other options, you can open with a “Dear Hiring Manager” or “Dear [Hospital/Clinic] Team.”

After the greeting, try to hook the reader with an interesting opening paragraph that immediately shows why you care about this particular job and what makes you the right fit. Mention things like your dedication to helping patients or your expertise in phlebology, and adjust it for each job listing.

To show you how to avoid the various pitfalls of writing a cover letter, here’s what to watch out for. The example below doesn’t emphasize why this person is a strong candidate.

I saw your advertisement for a job as a medical assistant. I don’t have much experience, but I would like to apply for the role.

Now, the following opening paragraph does a much better job. It immediately establishes a deep connection while highlighting what you hope to bring to the role.

This is the way!

Having watched my grandmother courageously battle a chronic illness, I developed a profound appreciation for the compassionate care she received from her medical team. Inspired by the impact healthcare professionals made on her life, I am eager to begin my career in healthcare as an entry-level medical assistant at Cedars-Sinai Medical Center to contribute positively to patient experiences.

Deep dive into the body of your cover letter

This is the part of your cover letter that follows up on that strong opening you just wrote. These two or three paragraphs need to focus on your career thus far and what you’re most proud of. 

Perhaps you’ve flawlessly managed patient records or scheduled appointments. Or maybe you prepared and dispatched laboratory samples while ensuring they were meticulously labeled.

Back up those achievements with numbers, such as how many patients you saw on a daily basis, or the way your knowledge of various EHR software improved data retrieval times or reduced patient wait time.

Here’s an example of an impactful body paragraph:

Peers and supervisors have often recognized my skill in operating medical equipment. In my previous role, I was also responsible for training new staff in the effective use of medical equipment, leading to a 34% increase in operation without incident.

Leave a lasting impression with your closing paragraph

The closing paragraph is where you reiterate how excited you are to join this particular company. Explore the website and the job description to find something to mention that shows you’ve done your homework. For instance, if you’re applying to work at a small, local clinic, you could say that you share its dedication to bringing patient care and health awareness to your community.

Include a line that drives home the point that you’re the right person for the job. You can do this by saying, for example, that you’d love to leverage your extensive experience in managing telehealth consultations to increase patient access to fast healthcare at your new workplace of choice.

Make sure to thank the hiring manager for their consideration and end the cover letter with a respectful, “sincerely, [your name].” Here’s how not to seal the deal. This closing line is quite negative. It’s usually best to save that sort of information for when you’ve already secured a job offer.

I’m looking forward to working with you. Keep in mind that I can’t start sooner than next month because I’m going on vacation.

This closing paragraph does it much better—it shows why you want to work there and it’s much more personalized.

They’ll remember you!

I’m excited about the possibility of contributing to your mission of providing exemplary community care and would be grateful for the chance to discuss how my skills align with the goals of your esteemed institution. Thank you for considering my application.

Put a little more emphasis on your past education and certifications. For instance, if you’re a Certified Medical Assistant (CMA), put this in your opening paragraph to show that you’re job-ready. You can also talk about past jobs and focus on transferable skills , such as customer service or data entry.

As a medical assistant, your impact is focused on the patients and the running of the healthcare facility. Talk about using your negotiation skills to improve liaising with insurance companies to speed up claim processing. You could also focus on patient-centric metrics, such as assisting physicians and nurses in over 40 examinations per day.

Just like you have to be clear and concise in your administrative tasks, you should keep things to the point in your cover letter. Max it out at 500 words and make sure that they’re all impactful. You should also write a different cover letter for each position applied, matching your experience as a medical assistant to the roles and functions outlined in the job description.

Professional Medical Administrative Assistant Cover Letter Examples for 2024

In your medical administrative assistant cover letter, it is crucial to highlight your organizational skills. Demonstrate your ability to effectively manage patient scheduling and medical records upkeep. Showcase your communication prowess in your cover letter. Convey how your skills will enhance the overall efficiency of the medical team's operations.

Cover Letter Guide

Medical Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Medical Administrative Assistant Cover Letter

Key Takeaways

Embarking on your job search, you've likely discovered that a captivating medical administrative assistant cover letter is your ticket to standing out. It's not just a clone of your resume; this is your chance to weave a narrative around your proudest professional triumph, hooking the reader without resorting to tired clichés. Remember, formal doesn't mean dull, and brevity is key – keep it to one compelling page that showcases your unique story.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your medical administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a medical administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the medical administrative assistant cover letter it would write for you.

If the medical administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Medical Administrative Assistant cover letter example

Paisley Moore

Houston, Texas

+1-(234)-555-1234

[email protected]

• Highlighting significant achievements with quantifiable outcomes, such as the 40% increase in operational efficiency and 25% reduction in ER visits , is effective as it provides clear evidence of the applicant's ability to positively impact healthcare operations in a geriatric setting.
• Emphasizing experience with technology integration , specifically the implementation of an Electronic Health Record (EHR) system, showcases the applicant's competence in modern healthcare practices, which is essential for medical administrative roles.
• Demonstrating a commitment to patient care , especially within the context of geriatric medicine, aligns the applicant's personal values with the compassionate ethos typically valued by employers in the healthcare sector.

Standard formatting for your medical administrative assistant cover letter

Structure your medical administrative assistant cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your medical administrative assistant cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your medical administrative assistant cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your medical administrative assistant cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a medical administrative assistant cover letter

• Header: This includes your contact information and the date, and it signals to the recruiter that you're a professional who understands standard business correspondence formats.
• Greeting: A personalized salutation demonstrates that you have taken the time to research the healthcare facility and address your letter to the appropriate hiring manager or department head.
• Introduction: In this section, express your enthusiasm for working in the medical field and mention the specific medical administrative assistant role you're applying for to show your focused interest.
• Body: Here, you should detail your relevant experience with medical terminology, patient scheduling, insurance processing, and any Electronic Health Records (EHR) systems you're proficient with, highlighting why you would be an asset to their team.
• Closing: Conclude by summarizing your strengths, expressing your eagerness to contribute to patient care coordination and administrative efficiency, and include a call to action such as a request for an interview or to discuss your qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency with electronic health record (EHR) systems: Essential for managing patient information and appointment scheduling.
• Knowledge of medical terminology and procedures: Enables effective communication with healthcare professionals and understanding of patient records.
• Experience with insurance billing and coding: Critical for processing insurance claims and ensuring the financial viability of the medical practice.
• Strong organizational skills: Vital for managing patient files, coordinating schedules, and maintaining an efficient office workflow.
• Excellent customer service and interpersonal communication abilities: Important for interacting with patients, addressing their concerns, and providing a welcoming environment.
• Discretion and understanding of privacy regulations (HIPAA compliance): Fundamental for protecting patient confidentiality and adhering to legal standards.

How to personalize your medical administrative assistant cover letter greeting

Before you start writing your medical administrative assistant cover letter, take the time to find out who is recruiting for the role.

Search for the recruiter's name on LinkedIn or the corporate website to address them personally in your medical administrative assistant cover letter salutation .

What if you can't find out who's recruiting for the role?

Always aim to avoid the very impersonal "Dear Sir/Madam" - instead, opt out for "Dear HR Team" or "Dear Hiring Manager" to make a better first impression.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Name of the Department] Team,
• Dear [Specific Title of the Addressee, e.g., Clinic Director],
• Dear Dr. [Last Name],
• Dear [First Name Last Name],
• Dear [Mr./Ms./Mx. Last Name],

Your medical administrative assistant cover letter introduction and the value you bring

Moving on from the "Dear Recruiter" to your professional introduction .

Use those first two sentences of your medical administrative assistant cover letter to present the biggest asset you'd bring to the organization.

Don't go into too much detail about your achievement or the skill set, but instead - go straight for the win.

That is - what is your value as a professional?

Would you be able to build stronger, professional relationships in any type of communication? Or, potentially, integrate seamlessly into the team?

What to write in the body of your medical administrative assistant cover letter

Now that you've got your intro covered, here comes the heart and soul of your medical administrative assistant cover letter.

It's time to write the middle or body paragraphs . This is the space where you talk about your relevant talent in terms of hard skills (or technologies) and soft (or people and communication) skills.

Keep in mind that the cover letter has a different purpose from your medical administrative assistant resume.

Yes, you still have to be able to show recruiters what makes your experience unique (and applicable) to the role.

But, instead of just listing skills, aim to tell a story of your one, greatest accomplishment.

Select your achievement that:

• covers job-crucial skills;
• can be measured with tangible metrics;
• shows you in the best light.

Use the next three to six paragraphs to detail what this success has taught you, and also to sell your profile.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your medical administrative assistant cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most medical administrative assistant professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your medical administrative assistant cover letter in the way that best fits your personality.

What could you write about in your medical administrative assistant cover letter when you have no experience

Candidates with zero professional experience often struggle to write their medical administrative assistant cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

We hope this medical administrative assistant cover letter writing guide has shown you how to:

• Format your medical administrative assistant cover letter with the mandatory sections (e.g. header, greeting, intro, body, and closing) and select the right font (P.S. It should be the same as the one you've used for your resume);
• Substitute your lack of professional experience with your most noteworthy achievement, outside of work, or your dreams and passions;
• Ensure recruiters have a more personalized experience by tailoring your cover letter not just to the role, but to them (e.g. writing their first/last name in the salutation, etc.);
• Introducing your biggest achievement and the skills it has taught you in your medical administrative assistant cover letter body;
• Write no more than two sentences in your medical administrative assistant cover letter introduction to set the right tone from the get-go.

Cover letter examples by industry

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Medical Administrative Assistant Cover Letter Example

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Start your Medical Administrative Assistant cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Mention where you found the job posting and express your enthusiasm for the opportunity. For example, "I am writing to apply for the Medical Administrative Assistant position advertised on your website. With my extensive experience in medical administration and passion for patient care, I am confident I would make a valuable addition to your team." This shows that you're serious about the role and have taken the time to tailor your cover letter to the specific job.

The best way for Medical Administrative Assistants to end a cover letter is by summarizing their interest in the position and expressing enthusiasm for the opportunity to contribute to the healthcare team. They should also include a call to action, such as expressing eagerness to discuss their qualifications further in an interview. It's important to end on a professional note, thanking the reader for their time and consideration. For example: "I am excited about the opportunity to bring my unique skills to your team and am confident I can contribute to the efficient running of your medical facility. I look forward to the possibility of discussing my application with you further. Thank you for considering my application." This ending is assertive, shows enthusiasm, and leaves a positive impression.

Medical Administrative Assistants should include several key elements in their cover letter to make it effective and compelling. 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Start with a strong opening paragraph that grabs the reader's attention. Briefly introduce yourself and mention the position you're applying for. 4. Relevant Skills and Experience: Highlight your relevant skills and experiences that make you an ideal candidate for the position. As a Medical Administrative Assistant, you should focus on skills such as patient scheduling, medical coding, record keeping, and any other administrative tasks. If you have experience with specific medical software or systems, be sure to mention that as well. 5. Accomplishments: Discuss any accomplishments or successes you've had in previous roles. This could include things like improving office efficiency, implementing a new filing system, or receiving positive feedback from patients or colleagues. 6. Education and Certifications: Mention your relevant education and any certifications you hold. This could include a degree in healthcare administration, a medical assistant certification, or any other relevant qualifications. 7. Enthusiasm for the Role: Show your enthusiasm for the role and the healthcare field. Explain why you're interested in the position and how you can contribute to the organization. 8. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in the opportunity to interview and discuss your qualifications further. 9. Professional Closing: End with a professional closing such as "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not simply repeat it. Use it as an opportunity to showcase your passion for the field, your interpersonal skills, and your ability to handle the administrative tasks required in a healthcare setting.

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15 Medical Administrative Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Medical Administrative Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

One of the biggest misconceptions about finding a job is that it starts and ends with a resume. In reality, you need to have a perfect cover letter to be considered for a position. A cover letter should be concise and show your personality while giving enough information so the employer knows what they are signing up for. By writing a compelling cover letter you can distinguish yourself from other candidates and give them a reason to call you in for an interview.

Here are 15 amazing Medical Administrative Assistant cover letters that are professionally written and will help you stand out and get that job!

Medical Administrative Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Medical Administrative Assistant Sample 1

Hello, I am a graduate from Texas State University with a Bachelor of Science in Medical Administrative Assistant. I have over 4 years of experience in medical office administration for an Oral and Maxillofacial Surgery practice. If you would like to learn more about me, please visit my LinkedIn profile at www.linkedin.com/in/terrycameron07/. Thank you for your consideration and I hope to hear from you soon!

Medical Administrative Assistant Sample 2

Dear ________, I read in the latest issue of the Daily News about your recent hiring spree for Medical Administrative Assistants. I am a qualified candidate and would love to learn more about this position. I have been working in the medical field since I was 16 years old and have been able to utilize my knowledge of different programs, such as Medisoft and HealthPro, which will improve patient care at your facility. My interpersonal skills are unmatched in my field when it comes to being able to handle demanding patient care professionals with a smile on my face. Additionally, my experience is not limited only to working in a healthcare setting but includes 4 years of customer service with Western Union Financial Services where I excelled at customer service

Medical Administrative Assistant Sample 3

I am writing to offer myself as a qualified candidate for the administrative assistant position at your company. I am dedicated and eager to learn, with excellent interpersonal skills and a strong work ethic, who will give 110% in order to be successful. I have the ambition and determination necessary to become a valuable member of your team.

Sincerely, ___________

Medical Administrative Assistant Sample 4

Dear Sir or Madam, I am a highly motivated and detail oriented Medical Administrative Assistant with experience in the healthcare industry. I would be delighted to accept an offer in your company. My abilities include: medical billing, scheduling appointments, managing inventory and supplies, patient data entry and insurance claims processing. I am confident that my education and experience make me qualified for the position you advertised. Thank you for your time and consideration.

Medical Administrative Assistant Sample 5

I am writing to inquire about the Medical Administrative Assistant position that you have open. I would like to apply for this role because it is my goal to become a well-rounded medical assistant and improve my skills in the office. I have been looking for an entry-level medical administrative position and feel that your company would provide me with the opportunity to develop in a focused area while working in a team environment.

I am confident that I can meet all of your requirements and expectations as shown by my extensive education, work experience, and achievements.

Medical Administrative Assistant Sample 6

Dear Sir or Madam, I am writing you today to apply for the Medical Administrative Assistant position opening. As an administrative professional with over 10 years of experience, I have gained invaluable knowledge and skills in the daily operations of a physician’s office. My resume is attached for your review. Thank you for taking the time to read this letter, and I look forward to hearing from you soon.

Medical Administrative Assistant Sample 7

Dear ____, I am a recent graduate with a degree in Medical Administrative Assistant from ____. I have experience as a medical assistant and an x-ray technician for over three years at the hospital. I have strong office skills that will allow me to excel in your administrative department. I look forward to meeting you and discussing this position further. Please feel free to contact me at 518-555-1234 or by email at [email protected] if there are any questions or concerns about my qualifications

Medical Administrative Assistant Sample 8

I am a recent graduate of the University of Maryland who is seeking a challenging and rewarding position as a Medical Administrative Assistant. I have more than 5 years of experience in administration, including the skills needed to prioritize tasks, manage phone calls and email correspondence, create reports, and use Microsoft Office products. Whether you’re looking for an experienced Administrative Assistant or someone with potential looking for more experience, I would be an excellent fit.

I hope that you will consider my qualifications as we discuss future openings here at ___________. I appreciate your consideration and look forward to hearing from you soon!

Medical Administrative Assistant Sample 9

Here is the letter

Dear Mr. Hire, I am looking for a job as Medical Administrative Assistant. I have excellent skills in MS Office and knowledge of medical terminology. I am confident that my skills would meet your needs and benefit your company. I really hope to hear from you soon so that we can set up an interview time. Thank you for considering me for this position! Sincerely,

Medical Administrative Assistant Sample 10

Shane Smith

485 West Street, Suite 312

Stony Brook, NY 11790-1407

Dear Sir or Ma’am:

I am writing to express my interest in the Administrative Assistant position for the Medical Office at your location. I have over 10 years of experience in this field and am very confident that I would be an excellent candidate for this position. My experience includes handling administrative needs with clients, scheduling appointments, filing systems administration and working on special projects. If you are still looking for someone with these qualifications please feel free to contact me at any time. Thank you for your time and consideration.

Medical Administrative Assistant Sample 11

Dear Hiring Manager, My name is __________ and I am applying for the Medical Administrative Assistant position.  While in college, I majored in Science, Technology and Society with a specialization in Medical Administration. As an active volunteer for the Red Cross, I coordinated blood donation drives and food drives to help those most in need. As your new employee, I would like to show my commitment to excellence by providing an eager work ethic that will help your company succeed. If you find me qualified for this position then please contact me with any further questions or concerns at your earliest convenience. Best regards,

Medical Administrative Assistant Sample 12

Dear Sirs, I am writing to express my interest in the Medical Administrative Assistant position that is currently available at ____________. I am highly qualified for this role and believe my skills will be of great benefit to your company. I have 10 years of experience in healthcare administrative work and my expertise is in patient accounting, scheduling appointments, managing the day-to-day operations for a medical practice, payroll administration, creating templates for office templates and orders & distributions management. I’m confident my skills will supplement your business goals and objectives which is why I’m excited to discuss this opportunity with you further. Please feel free to contact me at (XXX) XXX XXXX or via email at [email protected] if

Medical Administrative Assistant Sample 13

I am a recent graduate with a Bachelors of Science degree in Medical Administrative Assistant from the State School of Health and Science. I have an eagerness to learn new skills and knowledge as well as a great attention to detail which will be beneficial in this position. My most relevant experience is from my internship at Prairie North Medical Care Centre for the past two years. I have been responsible for creating, organizing, and following up on medical records completed by physicians, nurses, and other health care professionals. In short, I am looking forward to making a difference in your organization!

Medical Administrative Assistant Sample 14

Dear [recruitment team], I hope you are well and enjoying a pleasant day.

I am a conscientious candidate who is eager to apply for the Medical Administrative Assistant position at your company. I have extensive experience in administrative tasks, communications, and excel spreadsheets. You can find my attached resume for more information on my qualifications.

I believe that I would be an asset to this team due to my excellent customer service skills and organized work style, so please don’t hesitate to reach out if you have any questions or concerns about me or my application!

Medical Administrative Assistant Sample 15

Dear Hiring Manager,

I am a highly skilled medical administrative assistant who has been in industry for over 15 years. My diverse skillset and experience make me an excellent candidate for the position of Medical Administrative Assistant at your company. I am proficient in all aspects of patient care from registration to discharge, and have a proven track record of success with customer service. If you are looking for someone who is organized, positive, and eager to take on new challenges then I would be an excellent fit. Please contact me at ____ if you would like to discuss my qualifications in more detail or need any other information about my candidacy. Thank you in advance for your consideration!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Medical Administrative Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Medical Office Administrative Assistant Cover Letter Example

Writing a cover letter for a medical office administrative assistant role can be an exciting process. It allows you to share your qualifications and experience with potential employers in a creative and professional way. Crafting an effective cover letter requires careful thought and preparation. This guide will provide you with helpful tips and an example of what a successful medical office administrative assistant cover letter looks like. With the right approach, you can make your application stand out from the rest and increase your chances of being invited for an interview.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Medical Office Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Medical Office Administrative Assistant at [Company Name]. With my extensive experience in a fast- paced medical office, I am confident that I am a great candidate for this role.

I have nearly 10 years of experience working as an administrative assistant in medical offices. During this time, I have gained excellent customer service, administrative and organizational skills. I am also well- versed in various healthcare systems, including ICD- 10 coding, insurance billing and Medicare.

I have the ability to remain calm and professional under pressure, even in chaotic environments. I am also well- versed in various software programs, including word processing, spreadsheet and database software.

In my current role, I am responsible for scheduling appointments and managing patient files. I am also often required to collect payments, answer phones and provide excellent customer service to patients.

I am a hardworking and passionate individual, who is always looking for ways to improve myself and my skills. I am confident that I can be an asset to your team and would love the opportunity to discuss this position with you in more detail.

Thank you for your time and consideration.

[Your Name]

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What should a Medical Office Administrative Assistant cover letter include?

A cover letter is an important part of a job application, as it introduces you to the potential employer and allows them to gain insight into your skills, experience and qualifications. When applying for a position as a Medical Office Administrative Assistant, your cover letter should include the following:

• A brief introduction that introduces yourself and outlines your interest in the position.
• A compelling argument as to why you are the best candidate for the role, highlighting any relevant experience and qualifications you possess.
• A description of the skills and qualities you possess that make you the ideal candidate for the role.
• Details about any relevant experience you have in a medical office, such as performing administrative duties and managing patient records.
• A closing paragraph where you thank the employer for their time and express your willingness to discuss your application in further detail.

By including all of these elements in your cover letter, you will be able to communicate your competencies and qualifications to the employer and demonstrate why you are the ideal person for the role.

Medical Office Administrative Assistant Cover Letter Writing Tips

Writing a cover letter for a medical office administrative assistant role can be a challenge. As such, it’s important to craft a letter that captures your skills and experience in a professional and attractive manner. Here are some tips to help you create an effective cover letter:

• Highlight your relevant skills: Use your cover letter to focus on the skills that make you a great candidate for the job. Be sure to mention any experience you have in medical office administration, as well as any special certifications or training you may have.
• Demonstrate your knowledge: Take the time to research the organization and craft your letter in a way that shows you are familiar with their mission, values, and goals. Showing that you understand the company can go a long way in catching the attention of the hiring manager.
• Show your personality: While it’s important to maintain a professional tone in your letter, you can also use your cover letter to showcase your unique personality and enthusiasm for the job.
• Keep it brief: Your cover letter should be no more than one page in length. Focus on the most important information and be sure to keep your language concise and to the point.

By following these tips, you can write an effective cover letter that will make you stand out as an applicant for a medical office administrative assistant role. Good luck on your job search!

Common mistakes to avoid when writing Medical Office Administrative Assistant Cover letter

Writing a cover letter for a Medical Office Administrative Assistant position can be a daunting task. It’s important to get it right, as a good cover letter can be a deciding factor in whether or not you get the job. Here are some common mistakes to avoid when writing a cover letter for a Medical Office Administrative Assistant position.

• Not addressing the cover letter to the hiring manager: It’s important to address your cover letter to the person in charge of hiring for the position, such as the hiring manager or department head. This demonstrates that you have taken the time to research who should be receiving your cover letter and shows that you are serious about the job.
• Not tailoring the cover letter to the job: Another common mistake is not customizing your cover letter to the job you are applying for. It’s important to showcase your experience and skills that are relevant to the position you are applying for. This will help you stand out from the competition.
• Not including relevant information: Make sure to include relevant information in your cover letter such as your experience in the medical field, your skills, and your qualifications. This will give the hiring manager an idea of why you are the best fit for the position.
• Not proofreading: Always proofread your cover letter before submitting it. Make sure there are no spelling or grammar errors, as this could make you look unprofessional.

By avoiding these common mistakes, you can create a cover letter that will help you stand out from the competition and secure the Medical Office Administrative Assistant position you’re after.

Key takeaways

When writing a cover letter for a Medical Office Administrative Assistant position, there are a few key elements to remember. Here are some essential takeaways to keep in mind when writing a standout cover letter:

• Tailor your cover letter to the job: Carefully review the job description to identify the skills and knowledge necessary to succeed in the position. Make sure that your cover letter emphasizes the skills and qualifications you possess that will make you an ideal candidate for the job.
• Show off your knowledge: Make sure to emphasize your knowledge of the medical office environment, including health regulations, patient record- keeping, and office management.
• Highlight your communication skills: Medical Office Administrative Assistants must be able to effectively communicate with both patients and healthcare professionals. Make sure to emphasize your communication skills and experience in both written and verbal communication.
• Demonstrate your ability to multitask: Managing multiple tasks and prioritize them is a critical part of the job. Show off your ability to multitask and prioritize your tasks by providing examples of past successes.
• Be professional: Always use proper language and tone when writing your cover letter. Make sure to double- check your grammar and spelling before submitting the document.

By keeping these key takeaways in mind, you can create a standout cover letter for a Medical Office Administrative Assistant position.

Frequently Asked Questions

1. how do i write a cover letter for an medical office administrative assistant job with no experience.

When applying for a Medical Office Administrative Assistant role with no experience, it is important to emphasize your transferable skills. In your cover letter, focus on the skills that you have that could be applicable to the job description. For example, if you have experience with customer service or administrative tasks, mention this. Additionally, highlight any relevant software skills you possess, such as knowledge of Microsoft Office Suite. Show your enthusiasm for the role, and demonstrate that you understand the tasks associated with it. Finally, explain why you are the ideal candidate for the position.

2.How do I write a cover letter for an Medical Office Administrative Assistant job experience?

When applying for a Medical Office Administrative Assistant role with experience, it is important to emphasize your past successes in the job. In your cover letter, focus on the accomplishments and successes you have enjoyed in the job. For example, if you have improved efficiency or streamlined processes, explain how you achieved this. Highlight any awards or commendations you have received in the role. Additionally, if you have experience dealing with difficult patients or customers, explain how you handled the situation. Show your enthusiasm for the role and explain why you are the best person for the job.

3.How can I highlight my accomplishments in Medical Office Administrative Assistant cover letter?

When writing a cover letter for a Medical Office Administrative Assistant role, you should be sure to highlight any accomplishments or successes you have achieved in the job. For example, if you have improved efficiency or streamlined processes, explain how you achieved this. Additionally, if you have experience dealing with difficult patients or customers, explain how you handled the situation. You should also include any awards you have received, as well as any software skills you possess, such as knowledge of Microsoft Office Suite. Demonstrate your enthusiasm for the role and explain why you are the ideal candidate for the position.

4.What is a good cover letter for an Medical Office Administrative Assistant job?

A good cover letter for a Medical Office Administrative Assistant role should focus on your relevant skills and accomplishments. Showcase any successes you have had in the job and any awards or commendations you have received. Additionally, highlight any relevant software skills you possess, such as knowledge of Microsoft Office Suite. Show your enthusiasm for the role, and demonstrate that you understand the tasks associated with it. Finally, explain why you are the ideal candidate for the position. Be sure to proofread your cover letter carefully to ensure it is free of errors.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Medical Administrative Assistant Cover Letter Example

A cover letter is a blend of your knowledge and expertise in the field. It is an excellent medium to showcase your contribution to the current firm and how your skills would contribute to the success of their firm. Your Medical Administrative Assistant Cover Letter should present your acuity in communicating with the patients, scheduling appointments and managing calendars, etc.

Our Medical Administrative Assistant Cover Letter Sample would help you understand the key ingredients of a successful cover letter.

• Cover Letters
• Healthcare & Wellbeing

What to Include in a Medical Administrative Assistant Cover Letter?

Roles and responsibilities.

The role of a Medical Administrative Assistant is to deliver top-notch customer service at the medical facility. He is required to perform all the medical administrative and clerical duties.

A few of the crucial tasks performed by the Medical Administrative Assistant are as follows:

• Attending to the incoming phone calls and responding to the emails.
• Scheduling appointments.
• Interview the patients regarding their medical history.
• Verify the details of the customer.
• Assist the patients in completing the admission formalities.
• Maintain the database and update it with accurate information.
• Process the claim requests.
• Restock the required quantity of the medical inventory on a regular basis.
• Other duties may be performed when required.

Education & Skills

Medical administrative assistant skills :.

• Ability to follow the directions provided by the medical administrator.
• Technological insight in order to use the required software and applications.
• Remarkable communication skills in order to communicate with the patients and their relatives.
• Outstanding interpersonal skills in order to coordinate with colleagues and senior officials.
• Multitasking ability to schedule appointments, maintain the database, process insurance claims, etc.
• An excellent problem-solving approach to resolve technical issues, billing errors, appointment issues, etc.

Medical Administrative Assistant Educational Requirements:

• High school diploma or equivalent (required).
• An associate’s degree or certification in the relevant medical program from a vocational institute is highly desired.
• Well acquainted with the medical jargon.
• Familiarity with the insurance and billing procedures.
• Solid knowledge of medical laws and guidelines.
• Working knowledge of the required software such as MS Office, database management system, etc.

Medical Administrative Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.,

Through this job letter, I would like to express my high interest in the open position of Medical Administrative Assistant at your reputed medical establishment. My background includes providing assistance to patients, scheduling appointments, responding to medical inquiries, etc.

A few vital responsibility areas are highlighted below:

• Understand the patients’ medical history prior to scheduling an appointment.
• Maintain and update the patients’ details in the hospital’s database.
• Provide assistance to the patients in completing the paperwork.
• Process the claim request in compliance with the rules and policies.
• Collect the payments and maintain the financial records.
• Address the patients’ inquiries.
• Offer support to the medical staff in conducting tests and examinations.
• Stay abreast with the rescind amendments in the medical policies and guidelines.

I am proficient in building professional rapport with the visitors, maintaining the patients’ information, supporting the medical professionals, etc.

I am thankful to you for reading through my job application. I am attaching my resume in order to provide you with details with respect to my academic records and career specifics. I will follow up for further rounds of interviews.

Best Regards, [Your Name]

For making your cover more information-packed, you can also speak briefly of your educational competence and skills such as communication, maintaining the database, and regulation compliance.

Designing a compelling resume is a demanding task; therefore, we have carefully created a Medical Administrative Assistant Resume Sample for your convenience.

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Related Healthcare & Wellbeing Cover Letters

Medical Writer cover letter examples

You can write thousands of words on complicated medical topics, so why does writing a cover letter feel like such a big challenge?

The truth is, it’s hard to find the words to sell yourself when a job is on the line. So let us help.

Check out our step-by-step guide below, complete with medical writer cover letter examples to help you get past that writer’s block.

CV templates 

Medical Writer cover letter example 1

Medical Writer cover letter example 2

Medical Writer cover letter example 3

These Medical Writer cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a Medical Writer cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

When writing your Medical Writer cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Medical Writer cover letter

So, what type of information should you write about in your Medical Writer cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Medical Writer cover letter templates

Copy and paste these Medical Writer cover letter templates to get a head start on your own.

I am writing in response to the available Junior Medical Writer role at Med Comms. With a BSc in Biology from Durham University and passion for translating complex medical concepts into clear content, I am excited about the opportunity to contribute my competencies as a valuable member of your team.

During my academic journey and 6-month internship at CPL, I gained scientific writing skills in synthesising complex medical information into accessible language to ensure healthcare professionals and patients can comprehend and benefit from the content. I am familiar with handling patient inquiries and possess an eagerness to adapt quickly to new processes. My compassionate nature and ability to effectively communicate with colleagues allow me to create a welcoming environment.

My hands-on experience enabled me to bridge the gap between technical jargon and lay audiences, where I helped produce 15 high-quality educational materials, research summaries, and regulatory submissions that increased audience comprehension and patient satisfaction scores by 30% and 15% respectively.

Feel free to contact me, as I am immediately available for an interview. Thank you for your consideration.

Kind regards

I am writing to express my interest in the Medical Writer position at Bedrock Group, as advertised on LinkedIn. With 7 years of experience in interpreting complicated medical concepts into compelling narratives, a strong portfolio of impactful medical content, and a passion for driving strategic healthcare communications, I am excited about the opportunity to bring my expertise to your dynamic agency.

Throughout my career, I have crafted promotional pieces, scientific manuscripts, and education content that effectively engages both physicians, nurses, admin personnel, and patients. My ability to collaborate with cross-functional teams, manage client relationships, and adhere to project timelines has contributed to successful campaigns and enhanced stakeholder engagement, through reducing document review cycles by 10%, as well as increasing online content interaction and social media shares by 50% due to integrated multimedia elements into medical communications.

Enclosed is my CV, which provides more details about my relevant skills, qualifications, and additional achievements. You may contact me via email or by phone, as I am available for an interview ASAP.

Gareth Hill

Good day Mandy

I am writing to express my strong interest in the Senior Medical Writer position at CMed. With extensive experience in translating complex medical and scientific information into impactful and regulatory-compliant content, I am excited about the opportunity to contribute my expertise to your company.

Throughout my career working as a Medical Writer for United Research UK, I have demonstrated my ability to deliver first-rate medical writing for various therapeutic areas, including oncology, immunology, haematology, and neurology.

Through covering a wide range of clinical study reports, investigator brochures, and regulatory submissions, I played a significant role in generating £4B+ due to executing comprehensive medical communication and aiding the successful launch of 25 pharmaceutical products. Moreover, I expanded the organisation’s reach after collaborating with doctors and nurses to publish 10 articles in peer-reviewed journals and helped disseminate ground-breaking research which achieved citations.

Thank you for your thoughtful consideration, and I look forwards to an interview at your earliest convenience to further discuss my competencies, qualifications, and other accomplishments.

Paula Keane

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