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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How To Write a Reference Letter (With Examples)

What Is a Reference Letter?

• Types of References

Before Writing a Reference Letter

Request information for the letter, what to include in a reference letter, how to write a reference letter, letter length, format, and font, reference letter sample, frequently asked questions (faqs).

Ellen Lindner / The Balance

At some point in your career, you’ll probably be asked to provide a letter of reference for an employee, a friend, or someone you've worked with. When the time comes, it will be important to know how to write an effective letter of recommendation (also known as a reference letter).

Your support may make all the difference. A good recommendation letter can help your contact achieve their dreams; a bad one is worse than no recommendation at all.

Key Takeaways

• A reference letter explains why the recipient should choose the subject of the letter for a job, academic program, or volunteer role.
• There are three types of reference letters: professional, personal, and academic. 
• If you can’t write a glowing reference, it’s better to decline than to write a lukewarm recommendation. 
• Ask for a resume or CV and any guidelines set by the employer before writing your letter.

A reference letter is a positive endorsement of a person's skills and attributes, written by someone familiar with their work, character, and accomplishments. Reference letters are needed when applying for jobs, internships, volunteer positions, colleges, and graduate school programs.

The reference letter explains why the reader should select a candidate, and what qualifies them for the opportunity for which they're applying. Letters may be requested by the organization that is considering the individual for employment or acceptance at an institution, or they may be offered by the job seeker or applicant.

Types of Reference Letters

Professional references.

A professional reference letter is usually written by a supervisor, colleague, client, teacher, or professor who is well-acquainted with their accomplishments in a work-type setting. It typically includes a description of their position and responsibilities, the duration of their time at the company, and their abilities, qualifications, and contributions to the organization.

Character/Personal References

A character or personal reference letter can be written by a family friend, mentor, or neighbor who can attest to the traits that would make them a good candidate for the position they are seeking. This type of letter explains how the writer knows them and discusses their personal attributes as they would apply in a job setting.

Academic References

An academic reference is written by a teacher, professor, or advisor. This type of reference discusses the candidate's educational background and academic achievements.

Before agreeing to write the letter, make sure you feel that you can write a positive letter of reference for this person. If you do not know the person well or do not think you can speak highly of the person’s skills or abilities, it is fine to decline the request for a recommendation .

You can be vague when you turn down the request, simply saying, “I do not feel I would be the best person to write you a recommendation.” If possible, suggest someone else they might ask.

It is better to say no to writing a recommendation rather than to write a negative reference for the person.

It is a good idea to ask the person for a copy of their resume or CV, even if you have known them for a long time. They may have new accreditation or achievements that merit highlighting, and you should provide as much current information as possible. This will also help give you guidelines to use when composing the letter.

If the reference letter is for a specific employment opportunity, also ask for a copy of the job posting. Similarly, if the reference letter is for a specific school or program, ask for some information about the school. The more information you have, the easier it will be to write the letter.

Along with asking for information about the candidate, get all the information you need about how to submit the letter. Ask to whom you should send the letter, when the deadline is, and what format the letter should be in. Also, ask if there are any particulars that the school or employer wants you to include in your letter.

Unless the candidate gives you a form on which to write your recommendation, following a proper business letter format is appropriate. This includes listing your contact information, the date, and the contact information for the person receiving your letter (typically, the hiring manager) at the top of the letter.

However, if you are emailing this letter, you do not need to include any contact information or the date at the top of the letter. Instead, list your contact information after your email signature. A reference email letter should also have a clear, concise subject line that lists the candidate's name, the job they are applying for (if applicable), and the purpose of the letter. For example, a subject line might read:

Subject: Recommendation for Firstname Lastname - Human Resources Assistant Job

To get an idea of what to write and how your letter should read , here are some general guidelines to consider before writing your letter.

Begin your letter with "Dear Mr./Ms. Last Name." If you do not know the employer's last name, simply write, "Dear Hiring Manager." If the candidate is applying to an academic program, you can write "Dear Admissions Committee." If you are writing a general letter, you could write " To Whom It May Concern " or simply start your letter with the first paragraph.

First Paragraph

The first paragraph of the reference letter explains your connection to the person you are recommending, including how you know them, how long you've known them, and why you are qualified to write a reference letter on their behalf. Be sure to include the name of the company, job, school, or opportunity for which the person is applying. For example, "I have been James Smith's supervisor at XYZ Company for the past five years. I am pleased to recommend him for the position of head accountant at ABC Company."

Second Paragraph (and Third, and Fourth)

The middle paragraphs of the reference letter contain information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details. Be specific and share examples of why this person is a qualified candidate. If you can, relate specific instances where you observed the person successfully using the skills required for the position.

Try to describe qualities and skills that relate to the specific job, school, or opportunity.

For example, if the person is applying for a job as a manager, focus on the person's leadership and communication skills.

Letter Closing

In the closing paragraph, offer to provide more information and include your contact information (phone and email), so you are available to give a verbal recommendation or answer further questions if necessary. You might also reiterate that you recommend this person “wholeheartedly” or “without reservation.”

End the letter with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

The style of your reference letter is almost as important as the content of the letter. Here are some tips on how long your letter should be and how to format it.

Length: A letter of recommendation should be more than one or two paragraphs; a letter this short suggests you either do not know the person well or do not fully endorse them. However, you want to keep the letter concise and focus on a few key points, so avoid writing more than one page. Three or four paragraphs that explain how you know the person and why you are recommending them is an appropriate length.

Format: A letter of recommendation should be single-spaced with a space between each paragraph. Use about 1" margins for the top, bottom, left, and right of the page, and align your text to the left (the alignment for most documents).

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points, so it's easy to read. Adjusting the font size is a good way to keep your letter to a single page.

Proofread your letter before sending it. You can have someone else edit the letter, but conceal the candidate's name to preserve their privacy.

You can use this reference letter example as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Melissa Bradley 123 Business Rd. Business City, NY 54321 555-555-5555 melissa@abmedia.com

July 9, 2020

Jim Lee Human Resources Saber Marketing & PR 321 Business Ave. Business City, NY 12345

Dear Mr. Lee,

I am thrilled to recommend Sarah Jones for the digital marketing manager position at Saber Marketing & PR. As the marketing director at A & B Media, I had the pleasure of working as Sarah’s supervisor when she was employed​ here as a marketing associate. ​Responsible, punctual, and extremely bright, ​Sarah was among the best talent at A & B ​ Media​, and I absolutely endorse her qualification and her skill set.

I was continuously impressed by the knowledge she brought to the table and her dedication to staying on top of the latest developments in the field. Sarah​ combines sharp analysis skills with strong intuition, and I always knew I could rely on her to meet deadlines and exceed ​our ​expectations. During her two years with us, she achieved numerous accomplishments, from increasing our social media engagement by 20%, to lowering our website bounce rate by 10%, to increasing our ROI on digital campaigns by 15%. 

While Sarah’s professional acumen was immensely valuable to A & B Media, she was also a wonderful team player. Optimistic, engaging, and easy to get along with, Sarah was a true joy to have in the office and fostered many positive relationships within our department, as well as throughout the company.

With that said, I am highly confident in my recommendation and believe that Sarah would be a great fit for Saber Marketing & PR. If you would like to speak further about my experience working with Sarah, please email me at melissa@abmedia.com or call me at 555-555-5555.

Melissa Bradley Marketing Director, A & B Media

What should I say to give a good reference?

To give a good reference, be specific, positive, and enthusiastic. Provide examples of times when the person you’re recommending exceeded expectations. Use phrases like “wholeheartedly recommend” or “recommend without reservations.” 

How should I start a professional reference letter?

A professional reference letter should follow the standard business letter format. If you are sending a hard-copy letter, begin with your name and contact information, the date, and the recipient’s name and contact information. 

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How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

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Tips for Cultivating References

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References and letters of recommendation are often the last thing that job candidates think about when assembling their application materials. Yet these supporting documents and contacts need to be cultivated throughout one’s graduate program. Not everyone has the same extent of social capital to cultivate, which often means that extra attention must be given to developing this component of one’s job application. Read more here for tips and strategies to ensure you are not scrambling at the last minute to have people support you as a qualified candidate for a job.

“Cultivating References Over the Long Haul” was written by Kay Kimball Gruder, Associate Director for Graduate Student and Postdoc Career Programs and Services at the University of Connecticut for Inside Higher Ed, Dec. 11, 2023

Inside Higher Ed provides the latest news, analysis and solutions for the entire higher education community. Inside Higher Ed is owned by Times Higher Education (THE), the world’s most authoritative source of data, analysis and information on higher education, with five decades’ experience dedicated to the field.

Office Hours: 8AM – 5PM Career Coaching Hours: 8AM – 5PM * Evening appointments vary by semester. * If you require an accommodation to utilize any resource or to participate in any event, please contact our office.

(860) 486-3013 career@uconn.edu

Center for Career Development Wilbur Cross Building, Rm 202 233 Glenbrook Road U-4051 Storrs, CT 06269

What to Do If You Don't Have Any References for a Job Application

Why are references so important, anyway?

What are some reasons that you may not have references, five people you can ask for a reference, tips to consider when you’re asking for references, example email of a job applicant with no references, key takeaways.

You have a brand-new, polished resume and cover letter for each of the roles that you’re applying for, and updated your personal website and LinkedIn. You’ve just had a phone interview and you feel you did well! There’s only one issue: you’ve just been asked to give three references and you don’t have any.

This is a common problem for those new to the business world. Whether you just entered a new field, are fresh out of university, or are making a significant change , you might not have any references from professionals within the field.

If that’s you, don’t fret. In this article, we will give you some tips to find references, including:

• Gaining a better understanding of why you need references.
• Understanding general reasons for a lack of references.
• Discovering how you can scour your professional and personal network for specific references.
• Tips to consider when asking for references.
• Some examples of how to communicate a lack of references to a hiring manager.

References simply allow a potential hiring manager to get to know you a little more from an outside source. Although they’re going to hear your story in an interview, it’s best to hear other voices that can lend some credence to the claims that you’re making. A good reference can help you get a job because it can show a recruiter that other people have put trust in you and you haven’t let them down.

Some jobs may require two or three professional references in order to showcase your competency in your previous roles. A hiring manager may reach out to those references specifically to discover if everything you told them about yourself in the interview was true. That’s why it’s important to never ’fudge’ the details and make stuff up during an interview.

There are two main types of references that you’ll come across – personal and professional. Personal references include any number of people that you have in your circle of friends and family members. Whether it’s your favorite high school teacher, a personal acquaintance who can be a character reference for you, or coworkers that you worked with years ago, a personal reference allows you to showcase a bit more about your personality and the soft skills that you bring to the table.

On the other end of the spectrum, professional references can speak about your competency in previous roles that fit the position you’re applying for. A professional reference can be a former boss, a colleague at a previous company that’s in the same field as the position you’re applying for, or it could be a university professor whom you worked closely with to develop your thesis which applies the feel that you’re in.

Professional references are the two-in-one type of reference, as they can allude to your soft skills or people skills, but also can tap into your abilities with hard skills that are required for the position you’re applying for. For example, if you are a chemical engineer straight out of university, you may wish to use a professor who guided you on your master’s thesis. That professor may have intimate knowledge of how you work and your abilities, but they also might have an intimate understanding of whether your skills make you an outstanding employee.

Most employers will be specifically looking for a reference from your current employer, as they’re the ones who know your up-to-date skills and abilities.

When you are new to a field, chances are you won’t have references that you can use from previous work experience in that field. If you are straight out of university or switching careers , there’s a good likelihood that you won’t have any professional references to reach out to.

But here’s the thing: employers are a lot more understanding than you may think. They may know that you have no previous roles in this field, and so maybe they are just willing to learn a bit more about you through personal references. Don’t be afraid to share with a recruiter that you’ve never worked in the field.

Below, you’ll find some reasons you might not have professional references for a job application:

• Applying for an entry-level position
• Recent college graduate
• Returning to the workforce after a gap
• Self-employed small business owner returning to the workforce
• Moved from another country and there is a language barrier between the new manager and the former employer.

Even if you have no experience within a field, you will likely still have opportunities to use other references. Most of the time, your new employer is just seeking to know a bit about your work ethic, personality, and any achievements that you’ve had in the past. As a result, you can use any number of references  from throughout your professional, work, and educational experience.

Your favorite high school teacher or college professor

If you’re new to the job market, including your favorite high school teacher or college professor may help you gain an entry-level position . Try to choose one that you have a personal or working relationship with, and this may be difficult if you went to school at a larger university or high school.

Also, try to narrow your choices by choosing what professor or teacher you want to reach out to. Try to find those that you worked with, either as a teacher’s assistant or who helped you complete a major assignment, like a master’s thesis or a doctoral thesis. These are the ones who have the best ability to speak to your character and work ethic.

Community Leader, volunteer coordinator, or religious leader

Did you know your volunteer experience can benefit you when applying for a position? You can include any volunteer experience on your resume to help showcase certain skills and abilities. In that same way, you can reach out to a volunteer coordinator or community leader to help provide a reference for you.

Did you lead a youth group or help in a church choir? If you volunteered through a religious organization, you can also reach out to the leader of the local religious organization.

The benefit of including a volunteer coordinator as one of your references is that they can help shed light on your community involvement. In addition, they can also provide a hiring manager with a glimpse of certain soft skills that you’ve gleaned through working with other volunteers and members of the community. These soft skills include communication, leadership, and problem-solving skills.

Personal or professional coach

It’s always great to have someone volunteer to mentor you, show you the ropes and teach you the skills that you need to succeed in any business. If you received leadership training or advice from a seasoned professional, you can also include them as a reference. Even if it was an informal relationship, they can help to shed light on unique skills and knowledge you have.

A family member or friend who you’ve worked for

You can also consider reaching out to a family member or friend that you’ve worked for. Even if it’s in a completely different field than the job you’re applying for, they might be the best people to speak about your abilities and skills. Some employers may be a little hesitant about reaching out to a reference that's related to you. However, some will be curious to see the work that you’ve done in the skills you picked up along the way.

A former colleague or classmate

You may consider reaching out to a peer to ask for a reference. Although they may not be seen as authoritative as a former employer, a colleague or classmate can help shed light on personal details and provide you with a character reference. They may also provide an employer with an honest assessment of your growth.

Now that you’ve scoured through all of your professional and personal contacts and have a list of people to contact, you’ll need to reach out to them and ask for permission to use them. There are a few other things to keep in mind when you are reaching out to somebody for a reference.

Ask for permission

Never include somebody on your resume reference section who you haven’t asked for permission to use as a reference. Even if you reached out to them years ago for a reference for a separate position, let them know recently that you’re looking for a new job and that you’d like a reference. The worst thing you can do is to include somebody as a reference you haven’t contacted. They might give you a bad reference because you never asked them.

Prepare your reference

Now, I’m not suggesting that you ask your reference to lie or bend the truth. Instead, share some details on the job that you’re applying for, and give your reference ideas of things that you’ve done in the past with them so you can jog their memory and give them exactly what they need to provide you with a great reference.

Ask for contact information

One of the easiest mistakes to make when including somebody as a reference is to pass on old, not up-to-date contact information for reference to a potential hiring manager. A recruiter may become frustrated If they try to reach a former boss, but nobody returns their calls. You may be asked to get another reference or update the contact information, and this can make you look unprepared and unorganized.

Assess your references

While you’re speaking to a potential reference, be sure to assess whether they will be able to provide you with a valuable reference. For example, if you are speaking to a former boss who completely forgot about you or your role within their company, you may reconsider using them as a reference. If you can’t jog their memory, then get rid of them as a reference.

Scour your LinkedIn and social media for other references

 If you’ve made a list of references and are still falling short of the minimum three professional references, you may choose to look through your social media or LinkedIn. You may reach out to a former employer or a coworker who you used to work for. You don’t always have to use current employers as a reference.

Consider asking for reference letters

A reference letter,  or letter of recommendation as it is commonly known, is a brief letter that highlights a candidate's skills, abilities, and experience. A letter of recommendation can also showcase an applicant’s career growth and goals.

If you reach out to a potential reference and they don’t seem super keen on giving you one, you could ask for a reference letter instead.

One benefit of asking for a  letter of recommendation  is that you’re able to see exactly what your references are putting down about you. Essentially, there are no surprises with the letter of recommendation. These are also documents that you can keep for years and reuse them again and again.

If you’ve been terminated from a job for a valid reason, like being laid off, ask your employer for a reference letter as part of your severance package.

Subject: Reference Inquiry for Dianne Vandersaar  — Director of Human Resources

Dear Mr. McCormick,

I hope this message finds you well. I wanted to express my sincere interest in the Director of Human Resources position at ABC Consulting and my eagerness to move forward in the hiring process. I am confident that my skills and experience align well with the role, and I am enthusiastic about the opportunity to contribute to your team.

I understand that reference checks are a standard part of the hiring process, and I want to be transparent with you about my current situation. As I am currently in a transition period and have not been in a traditional work environment recently, I don't have direct supervisors or colleagues who can serve as references.

However, I have taken proactive steps to ensure that you have a comprehensive understanding of my qualifications and potential contributions to your team. Instead of traditional professional references, I have included on my resume contact information for individuals who can speak to various aspects of my character, work ethic, and skills.

These references include a professional mentor who has guided my career development, a community leader from a volunteer project where I actively contributed, a colleague from a collaborative project, a personal development coach who has been instrumental in my growth, and a family friend who is well-acquainted with my professional attributes.

I believe that these individuals can provide valuable insights into my abilities and character, offering a well-rounded perspective despite the absence of traditional workplace references. I have informed them about your potential inquiry and have confidence in their ability to provide you with a comprehensive view of my qualifications.

If you have any specific preferences regarding the reference-check process or if there are additional materials you would like me to provide, please don't hesitate to let me know. I am committed to ensuring a smooth and transparent hiring process, and I appreciate your understanding in this matter.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team.

Dianne Vandersaar

505-555-5555

What does this example do well?

It can be really difficult to admit to a potential hiring manager you don’t have any current references. The author of this example clearly and professionally states that they haven’t been in a traditional work experience in the past few years. However, they also share some older references to speak about their abilities and character. This can help an employer gain a better understanding of the applicant, and this explanation goes a long way toward building trust with an employer.

If you’re interested in learning all the finer nuances of crafting a letter to a recruiter speak with a career counselor  from Enhancv. They’ll point you in the right direction with how to ace your next interview and are also experts in resume writing and can help you to better understand the interview process.

• If you’ve been between work or are entering a new field, then you may not be able to list a current employer as a reference.
• Instead, you can reach out to a favorite university professor, a family member you’ve worked with or for, or even a volunteer coordinator for an organization you volunteered for.
• Reach out to your references, asking them for permission and giving them more information about the job you’re applying for.
• Consider asking for reference letters from potential references who may not feel comfortable or have the time to speak to someone on the phone.
• Be upfront with a recruiter if you don’t have any current references, as an employer will respect your honesty and candor.

What does a president’s resume look like?

What questions can an employer ask you about your health, why and how to write a resignation email (with examples), compétences linguistiques sur un cv : comment expliquer la connaissance et la maîtrise d’une langue, how to use freelance work to add value to your resume, myers-briggs cheat sheet: expert advice on the best careers based on personality.

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How to Get a Great Letter of Recommendation

Find the right college for you..

Some colleges will ask for two or three letters of recommendation during the application process. These letters should be written by someone who can describe your skills, accomplishments, and personality.

Why do colleges ask for recommendations? Colleges value recommendations because they:

• Show your talents beyond test scores and grades.
• Describe real-life examples of your personality and character .
• Discuss your relationships in the academic community.

A recommendation letter can help your application stand out, especially when it highlights your skills, accomplishments, and positive attitude toward education.

When Should I Ask for a Recommendation Letter?

Teachers need as much time as possible to complete a recommendation letter. They often have many recommendation letters to write, along with lesson planning and grading.

You should try to get your request to them as soon as possible, but give your references at least a month to complete and submit your letters. The start of your senior year is a good time to begin asking teachers for recommendation letters, especially if you’re applying for early decision. Remember, the more time your teacher has, the more likely they'll write you a thoughtful, detailed letter.

Who Should I Ask to Write a Letter of Recommendation?

It's up to you to find people to write academic letters of recommendation. These tips can help you through the process:

• Read each of your college applications carefully. Schools often ask for letters of rec from a specific person, such as a core subject teacher, specific subject teacher, or school counselor.
• Get advice from teachers, counselors, and family members on who would be best to write your recommendation letters.
• Be sure to select a current teacher or one from your junior year, preferably one who knows you well. Don't choose teachers you had several years ago, since colleges want to know who you are and what you are like now.
• Teachers who know you outside of the classroom are a good choice. Consider a teacher who led a club you were in.
• If requested by the college, you can also think about other adults who know you well. A coach, employer, or club adviser can say a lot about your skills and character. Ask your admissions officer if it okay to submit recommendations beyond what is required by the college.
• Above all else, choose someone who will be enthusiastic about writing your letter.
• If you’re unsure about asking someone in particular, politely ask if he or she feels comfortable recommending you. That’s a good way to avoid letters that sound weak or forced.

How to Be Sure You Get a Glowing Letter of Recommendation

Some teachers write many recommendation letters each year. While teachers don't intend to, their letters can start to seem generic after a while. Make it easy for them to give positive, detailed information about your achievements and your potential by refreshing their memory so that they can share specific details about your school career.

It can also be helpful to provide your teacher with a resume or “brag sheet.” Something you might want to include on your brag sheet or in your discussion with your teacher include:

• Your class participation
• Some of your best work/projects
• What you learned in their class
• Anything they need to discuss for specific work examples

If you need to get a college letter of recommendation from a counselor, be sure to do the following:

• Make an appointment to meet with your counselor if that’s an option, or follow your school’s specific process for receiving a counselor recommendation.
• Discuss your skills, accomplishments, and hobbies. Also, talk about what you want to do in college and beyond.
• If you have low grades or any other issues on your transcript, talk to your counselor about what happened and what you've done to improve.

It's also a good idea to follow up with your teacher or counselor to see if they have any questions on what is listed on the brag sheet or need more information. And don’t forget to say, “Thank you!”

Final Recommendation Tips

Before asking for a letter of recommendation, remember these tips:

• Waive your right to view recommendation letters on your application forms. Admission officers will trust them more if you haven’t seen them.
• Requests for recommendations are often sent via email. Make sure that they have the correct email address of the recommender.
• Let teachers know the deadline for each college and ask them about their preferred turnaround time.
• You can keep track of your letter of recommendation submissions in your application portal. You can politely follow up with your teacher if the deadline is approaching but you see your letter has not been submitted yet.
• Once your letters are complete, write a thank-you note to your references. Once you decide which college to attend, you can also tell your references where you’re going and let them know how much you appreciate their support.

Below are some of students' most-asked questions about how to ask for a college letter of recommendation.

How do I address a recommendation letter?

Be sure to give your teacher or counselor the instructions for how the recommendation will be submitted, but most recommendations are sent through an application portal. Instructions are usually provided to the recommender in the electronic request they receive from the portal.

How do I ask teachers for letters of recommendation?

It can seem daunting to ask a teacher for a recommendation, but remember that your teachers are among your biggest supporters and they want you to succeed.

The best way to ask is to simply ask. Find a time when your teacher isn't busy and ask them directly. Don't go with friends, and try to avoid emailing. Be sure you have any information your teacher may need to write the recommendation and give them plenty of time to complete it.

How should I ask for a letter of recommendation by email?

Try to avoid asking by email if at all possible. However, if you're in an unavoidable situation—for example, you or your teacher changed schools—then emailing is fine. Start by reminding them of who you are, and tell them something specific you liked about their class.

Be sure to include any links they may need. In most cases, once you have asked your teacher or counselor if they are willing to write a letter of recommendation, you will then submit the recommendation request via your application platform, like Common App. Your teacher or counselor will receive the request directly from the portal. You should confirm specific instructions for each institution or scholarship that you need a recommendation for. If the letter has to be sent through the mail, get their mailing address so that you can send them the information plus an addressed and stamped envelope.

How do I politely ask for a letter of recommendation for college?

Some teachers get so many requests for college recommendation letters that they simply can't accept them all. You can often make yourself stand out just by being polite.

Ask your teacher at an appropriate time during the day, and be sure to ask as far in advance as possible. Provide your teacher with anything they may need, like an email address or letter template, work samples, resume, and anything else that can be helpful. When you make it easy on your teacher, they'll be more likely to say yes.

How do I request a letter of recommendation from a principal?

Stop by the school office or send an email requesting a meeting with your principal. Be direct, and ask politely. As your principal probably won't have as much knowledge of your academics, you should prepare a summary and a resume. Don't forget to ask your principal as far in advance of the letter's due date as possible.

How do I ask for a letter of recommendation from someone I don't know well?

While you should always try to choose teachers who know you well for your recommendation letters, sometimes, you have no option. You should only use this option if the school you are applying to requires a letter of recommendation and you have not established a relationship with any teachers or counselors. Otherwise, you should always ask someone who knows you well. When asking someone you don't know well, the best option can often be asking them in person and then telling them more about who you are.

If the first conversation goes well, you can send a follow up email more information and consider requesting another meeting. Since they don't know you well, be sure to have a resume and a summary of your time and accomplishments in their class.

Who should I not ask for a letter of recommendation?

You may be tempted to ask a well-known teacher, but if that teacher doesn't know you well, the letter won't mean a lot. You should also avoid teachers that you had several years ago.

Don't ask a family member or a friend for a recommendation as a college may not take them seriously. You should always follow the guidelines from the colleges you are applying to when choosing who to write your letter of recommendation. Finally, if you have a teacher that doesn't have the best opinion of you, avoid asking them for a recommendation letter.

What should a college letter of recommendation include?

A recommendation letter should feel personal to the school: The teacher should state why you'd be a good fit for that particular college, and should include information that will not be found elsewhere on your application. For example, your letter of recommendation shouldn’t repeat the list of student activities already on your college application. It should include any relevant projects or work you've done. Experiences that relate to your character and academic potential are helpful, too. The teacher should include specific details about their experiences with you. Letters of recommendations can be brief and bullet points are fine! Remember that admissions officers are reading thousands of these letters, so sometimes less is more.

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