cover letter for supply chain job application

15 Supply Chain Manager Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Supply Chain Manager jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Many people think that cover letter are no longer necessary in the world of digital communication, but they are still an important part of the job seeking process. A cover letter should be personalized to fit the position for which you are applying and list any skills that would make you a good match for it. You should also end your cover letter with a call to action, such as asking for an interview or listing your resume’s URL to view more information about your qualifications.

Here are 15 amazing Supply Chain Manager cover letters that are professionally written and will help you stand out and get that job!

Supply Chain Manager Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Supply Chain Manager Sample 1

Dear Mr. Jones,

I am writing to you to apply for the Supply Chain Manager position at your company. I have had experience working in logistics and supply chain management across various industries including retail, hospitality, and pharmaceuticals. My expertise includes having managed retail distribution centers for over 15 years as well as managing distribution networks for pharmaceuticals. I am confident that my diverse skillset coupled with my proven leadership abilities would be an asset to your organization. I look forward to hearing from you soon about this exciting opportunity!

Supply Chain Manager Sample 2

Dear    [recruiter],

I am writing to express my interest in the Supply Chain Manager position that you recently advertised. As my resume demonstrates, I have over ten years of experience in the field and I feel confident that I would be able to bring fresh perspective and valuable skillset to your team. My work history includes both management and operational roles with an emphasis on inventory control, vendor negotiation, supplier development, order fulfillment/reducing shrinkage rates, and managing order cycles. My goal is always to provide dependable customer service while decreasing costs for the company through excellent execution of supply chain activities. If you are interested in learning more about my qualifications please contact me at (email) or (phone number). Thank

Supply Chain Manager Sample 3

I am writing to apply for the position of ____ at ____, as advertised. I have over __ years experience in this field, along with strong skills in _____,_____, and ______. I would be an excellent member of your team.

Supply Chain Manager Sample 4

Dear Hiring Manager,

I hope this email finds you well. I am writing to let you know that I am interested in the open position of Hiring Manager. Your company’s mission has matched my own interests and goals for the future. I would like to offer my services to your company if you are interested in interviewing me for the position. Please contact me through email or phone number listed below if there is any interest in scheduling an interview time, or if there are any questions that I can answer about myself or my qualifications. Thank you for your time and consideration of this application!

Supply Chain Manager Sample 5

My name is Stephanie Delaney and I am writing to express my interest in the open position for a Senior Customer Services Representative. I have over 10 years of customer service experience in various industries and would be honored to have the opportunity to work with you at your company. As a Senior CSR, I know how to maintain excellent customer relationships by providing information about products or services, answering questions, resolving complaints, managing refunds or issues proactively. My great communication skills are matched only by my attention to detail which will ensure that your customers are happy with their interactions with me. Please give me an opportunity when you review prospective candidates! Thank you for your consideration.

Supply Chain Manager Sample 6

I would like to apply for the open position in your company. I am a recent graduate with strong academic and professional experience. I have excellent interpersonal skills that will help me establish strong relationships with others. I am a diligent worker who is able to meet deadlines. My enthusiasm and willingness to learn new things make me a valuable asset for any team.

Supply Chain Manager Sample 7

I am writing to you today about the Hiring Manager position at your company. I have over 10 years of experience in this industry and have proven myself as being an asset to any team. My administrative skills are excellent, enabling me to be a strong contributor in all aspects of day-to-day operations. As well, I have experience with hiring processes and therefore would be able to contribute greatly with the hiring process for new positions at your company. I am excited about the prospect of working here and would be thrilled with an interview opportunity. Thank you for your time and consideration!

Supply Chain Manager Sample 8

I am writing in regards to the open position for a Hiring Manager. I believe that my experience and expertise would be perfect for this position. My qualifications include team management, resource management, and quality assurance. Furthermore, I have over 10 years of experience in the food-service industry.

Please consider me if you are still looking to hire a qualified candidate for this position. Thank you very much for your time and consideration of my application!

Supply Chain Manager Sample 9

My name is Tom. I am writing to express my interest in the ____ position at ____. I have 8 years of experience as a ____. My academic credentials are outstanding, and my work history includes very strong references from managers who have watched me progress through my career. For example, I had more than 2 years of management responsibilities for more than 5 people and was responsible for more than $2 million dollars in annual spending before I left company Z.

Supply Chain Manager Sample 10

I am writing to express my interest in the open position. I assure you that I am qualified for this job and would be a great asset to your company. I have experience as an assistant and computer engineer and would like to contribute my skills and knowledge toward advancement of your company. Attached is my resume for your review. Thank you for the consideration, and I look forward to hearing from you soon.

Supply Chain Manager Sample 11

I am writing to express my interest in your company’s position for a Hiring Manager. I have over 17 years of experience in the human resources field, including 15 years of experience as a hiring manager. During this time I have successfully hired over 500 employees and overseen more than 20,000 employee evaluations. As a leader for one of the most successful companies in the industry I also managed more than $20 million dollars worth of budgets and oversaw all operations with high-level oversight.

I look forward to discussing how my qualifications meet your needs and hope to hear from you soon!

Supply Chain Manager Sample 12

I am writing in regards to the Hiring Manager position at Acme Company. I have years of experience in management positions, overseeing financials and payroll, hiring new employees, and improving workflows. I believe that my skills would be a great addition to the team at Acme.

Best Regards,

Supply Chain Manager Sample 13

I am the perfect candidate for the position you have open and I would like to go on record with some of my strengths. I graduated from university in 2009 and since then I have achieved the following: -Managed customer service for a small company. -Managed projects for an IT company. -Developed process improvements in retail management positions across three companies including one that reached $1 million in sales. I’m confident that my experience could help your company grow even faster than it already is! Thank you again for considering me as a potential employee.”

Supply Chain Manager Sample 14

I am writing to express my interest in the Hiring Manager position. I am currently a graduate student at the University of North Carolina, Chapel Hill and have been working as a Research Assistant for two years now. I am a very hard worker and enjoy coming up with creative solutions to problems, using my academic training as well as real-world experience. In this time, I’ve found ways to make my managers lives easier by taking on additional responsibilities and fixing shortfalls in their departments.

In addition, I’ve excelled academically throughout my time at UNC—earning Dean’s List status each semester–and have been the president of multiple organizations on campus. As someone with an entrepreneurial spirit who

Supply Chain Manager Sample 15

I am interested in the position at your company. I have a passion for data analytics and I believe my skills are well suited to this field. My education, professional experience, and background are all well-suited to the position. Please feel free to contact me if you would like an in-person interview or for any additional information about my qualifications.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Supply Chain Manager cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Supply Chain Manager   Cover Letter

Supply chain manager cover letter (with examples).

If you’re detail-oriented , interested in strategic logistics operations, and excited at the opportunity to oversee a company’s supply chain processes, production, and project oversight procedures, working as a supply chain manager could be a rewarding and lucrative career path for you.

Not only does the gig come with good job security , but it also earns an impressive average annual salary and allows employees to lead a rewarding career in a supervisory position. Working as a supply chain manager can also be a great stepping stone job if you're looking to land a career as an industrial engineer .

If you’re interested in working as a supply chain manager, you’ll need to write a great cover letter , emphasizing your previous experience, relevant education or applicable college major , and top-notch logistics, procedures, and leadership skills . Writing a perfect cover letter will bring you one step closer to landing your dream job in supply chain management.

Just like any professional business letter, your cover letter should be clear, concise, and professional. An effective cover letter will bring your resume to life and successfully summarize your personality , enthusiasm, and passion.

Your cover letter is a great platform for both highlighting the skills and qualifications included on your resume and discussing any experiences or accomplishments that may not be listed on your resume or CV. The best cover letters reiterate these qualifications and experiences while also displaying your workstyle and professional goals.

Since hiring managers and prospective employers will read your cover letter before ever meeting or speaking with you, unless you're applying for an internal promotion, it’s essential to put your best foot forward and make a positive and lasting impression.

A well-written cover letter will help you stand out among a large pool of applicants and get noticed early on during the hiring process.

For supply chain management roles, in particular, competition can be intense. An effective cover letter should place a strong emphasis on communication, supply chain management, knowledge of economic demand , and job-specific procedures, including performing process improvement projects, improving supply chain capabilities, and analyzing costs and market dynamics.

The cover letter template and tips outlined in this article can prove instrumental in writing a professional cover letter and landing a top-paying and rewarding career for job-seekers in search of occupations in supply chain management.

Looking for a job? These position are hiring now near you:

• Supply Chain Manager
• Supply Chain Lead
• Senior Manager-Supply Chain Manager
• Supply Chain Director
• Global Supply Chain Manager

Parts of a Supply Chain Manager Cover Letter

Like any well-structured, effective cover letter, a supply chain manager cover letter should have a professional header, a compelling first paragraph, and introduction, a dense body paragraph focusing on experience and supply chain management skills , a conclusion that offers a proposal or shows interest, an appropriate salutation, and finally, a professional signature.

Job seekers should aim to tell hiring managers why they’re the best-suited candidate for the role in their cover letter and explain how their supply chain management expertise will help increase a company’s profitability and lead to overall growth.

Supply chain management cover letters differ from cover letters used to apply to entry-level or lower-level job openings or those used to apply to government positions, as they must illustrate a very high, executive skill set and years of practical and professional experience. In your supply chain management cover letter, you should aim to highlight your greatest strengths .

Since supply chain managers work in numerous professional industries, including manufacturing, defense, and energy companies, applicants must tailor their cover letter to the specific position they’re applying for, only highlighting their most relevant skills and experiences .

The best cover letters for supply chain management positions highlight excellent leadership, hardware, equipment, and logistical management expertise, proficiency in overseeing company raw material procurement and corporate cost management initiatives, commitment to quality customer service, and expert corporate contract negotiation skills.

Supply chain managers are some of the highest-paid professionals, making an annual average salary of more than $96,000. With this high salary comes high expectations and big responsibilities.

To land a rewarding career in logistics and supply chain management, you’ll need extensive experience, a refined skill set, glowing references, and a spotless cover letter.

The high level of expertise required to get hired as a supply chain manager could make it hard for college students to land this management position right out of school or for professionals to land the gig immediately following a career change . But, for seasoned professionals, it can be a rewarding and lucrative career choice.

Before submitting a cover letter, especially for upper management positions like supply chain managers, applicants should proofread and double-check the formatting of their cover letter . The best cover letters have standard one-inch page margins, are written in a generic font, like Times New Roman, and are organized into grammatically correct sentences and paragraphs.

Following a template or using a sample cover letter, such as the one included below, will help you maintain proper formatting and stay focused when writing your supply chain manager cover letter.

Supply Chain Manager Cover Letter Opening

The first few lines of your cover letter are essential in making a great first impression and capturing a hiring manager's interest in your skills, education, qualifications, and work experience.

In the opening paragraph of your supply chain manager cover letter, you should aim to appropriately address the hiring manager, professionally introduce yourself , illustrate your passion and interest in the position and the company, and clearly and concisely explain why you would be the best candidate for the role.

If you’re unsure of the hiring manager’s name , you can always address the letter “Dear Hiring Manager” or one of its alternatives .

The best opening sentences of supply chain manager cover letters are impressionable and exude confidence and passion.

For positions in supply chain management, listing your years of managerial experience monitoring logistics, your level of education, or your proficiency in closing top-notch corporate contracts with vendors is a great way of selling yourself and capturing enthusiasm and passion in the first few sentences of your cover letter.

For example, if you previously held a position in supply chain operations at a financial consulting firm , this would be a great experience to include in your cover letter to convey your skills, previous work experience, and passion for the role you’re applying to.

During the hiring process, first impressions are important. A well-written and properly structured cover letter introduction will help you stand out from a large pool of applicants.

A great introduction for a supply chain manager cover letter might look something like this:

Gabriella Garcia Hiring Manager Anderson Corporation 55 Holiday Drive New York, NY 10077 Dear Ms. Garcia, I am very interested in the opportunity to work as a Supply Chain Manager with the Anderson Corporation. With more than 15 years of experience in leading supply chain operations and project management procedures in the manufacturing industry, I am confident that I am a good fit for this position. My background and training in logistics, as well as my expertise in meticulously managing inventory and performance, overseeing procurement and sourcing, leading cross-functional teams, cutting costs, increasing revenue, and working to increase productivity through expert business management would notably benefit your company.

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Supply chain manager cover letter body.

Here’s where you can get into all the nitty-gritty details that make you the best supply chain manager for the job.

Unlike an internship cover letter, the body of a supply chain manager cover letter serves to offer an in-depth, detailed explanation of an applicant's skills, management experience, and logistics and procedures expertise. The middle paragraphs of a supply chain manager cover letter should illustrate a job seeker’s high-level knowledge of supply chains and procurement systems.

In the one or two paragraphs that compose the body of a supply chain manager cover letter, job applicants should aim to put their best foot forward and highlight their most desirable abilities.

This can also be a great place to let hiring managers know why exactly you’re looking for a new job. If you recently moved to a new city or are seeing opportunities for career growth, these are great things to add to the body of your supply chain manager cover letter.

To land a competitive and high-paying career in supply chain management, you’ll likely need to use the body of your cover letter to describe your project management and business expertise, explain how you establish and oversee cost-effective supply chains, and illustrate your technical understanding and cost accounting skills.

Remember, leadership and strong technical skills are some of the most highly sought qualities of successful supply chain managers, across all industries. The body paragraphs of your cover letter for these high-level management job openings should clearly portray your leadership skills and overall supply chain management expertise.

When writing the body section of a supply chain management cover letter, it’s also always a good idea to closely read the specific job posting you’re applying for and trailer this section of your cover letter to include a majority of the skills, qualifications, and work responsibilities listed in the ad.

The body paragraphs of your cover letter can also be a great place to include a professional referral, especially if the person giving you the reference or recommending you for the job is well regarded in the logistics industry, or a high-level executive at the company you’re applying to.

Here’s an effective sample that you can use as a template when writing the body paragraphs of your supply chain manager cover letter:

As a Supply Chain Manager for Writesville Manufacturing for the past 10 years, and previously as a Purchasing Manager at Bayville Technologies, I’ve crafted my management skills, built strong relationships with key vendors and stakeholders, and met every corporate objective I've been faced with. I have a proven track record of overseeing high-level and complex supply chain operations and driving up revenue through optimized management strategies and inventory controls. While employed at Writesville Manufacturing I helped boost revenue by more than 45 percent by revamping the company’s supply chain procedures, negotiating essential contracts, and quickly and efficiently improving logistics and internal procedures. As a proven leader with expertise in supply chain management, I am fully dedicated to my practice and committed to meeting company goals, boosting revenue, improving manufacturing and operating strategies, and monitoring all company inventory. In addition to many years of practical professional experience, I also hold a master’s degree in supply chain management and a bachelor’s degree in business from Michigan State University.

Supply Chain Manager Cover Letter Closing Lines

The final few lines of your cover letter should bring the professional letter full circle by tying up any loose ends, summarizing your job-specific skills, relevant professional and educational experiences, and clearly portraying your interest in the position .

A perfect cover letter typically ends by proposing an opportunity to interview for the position, either in person, on the phone, or via video conference. Including this simple line in the last paragraph of your supply chain management cover letter will communicate your enthusiasm for the job and your excitement in advancing in the hiring process.

Not only is it important to offer a proposal in the closing lines of your cover letter, but it’s also essential to thank the hiring manager for their time and consideration and, finally, wrap up the one-page detailed letter with a professional salutation and a signature that includes the best phone number and email you can be contacted at.

After submitting your cover letter and being called in for an interview, it would also be wise to send the hiring manager a follow-up email thanking them for their time spent interviewing you and reviewing your job application.

Here’s an excellent sample of what a supply chain manager cover letter closing paragraph should look like:

I am eager to continue my career in supply chain management at the Anderson Corporation. In addition to expert leadership and management skills, I have hands-on logistics and negotiation experience and I’m well equipped to successfully run global and regional supply chains. I welcome the opportunity to discuss the position in detail and look forward to hearing from you soon. Thank you so much for your time and consideration. Kind regards, Edward Ford (917) 743-9087 [email protected]

Example Of A Supply Chain Manager Cover Letter

If you're job searching for a rewarding career as a supply chain manager, using a cover letter template when composing and submitting your job application could help you land your dream logistical management role.

Here’s a great example of a professional and properly formatted supply chain manager cover letter:

Gabriella Garcia Hiring Manager Anderson Corporation 55 Holiday Drive New York, NY 10077 Dear Ms. Garcia, I am very interested in the opportunity to work as a Supply Chain Manager with the Anderson Corporation. With more than 15 years of experience in leading supply chain operations and project management procedures in the manufacturing industry, I am confident that I am a good fit for this position. My background and training in logistics, as well as my expertise in meticulously managing inventory and performance, overseeing procurement and sourcing, leading cross-functional teams, cutting costs, increasing revenue, and working to increase productivity through expert business management would notably benefit your company. As a Supply Chain Manager for Writesville Manufacturing for the past 10 years, and previously as a Purchasing Manager at Bayville Technologies, I’ve crafted my management skills, built strong relationships with key vendors and stakeholders, and met every corporate objective I've been faced with. I have a proven track record of overseeing high-level and complex supply chain operations and driving up revenue through optimized management strategies and inventory controls. While employed at Writesville Manufacturing I helped boost revenue by more than 45 percent by revamping the company’s supply chain procedures, negotiating essential contracts, and quickly and efficiently improving logistics and internal procedures. As a proven leader with expertise in supply chain management, I am fully dedicated to my practice and committed to meeting company goals, boosting revenue, improving manufacturing and operating strategies, and monitoring all company inventory. In addition to many years of practical professional experience, I also hold a master’s degree in supply chain management and a bachelor’s degree in business from Michigan State University. I am eager to continue my career in supply chain management at the Anderson Corporation. In addition to expert leadership and management skills, I have hands-on logistics and negotiation experience and I’m well equipped to successfully run global and regional supply chains. I welcome the opportunity to discuss the position in detail and look forward to hearing from you soon. Thank you so much for your time and consideration. Kind regards, Edward Ford (917) 743-9087 [email protected]

Tips For Writing A Supply Chain Manager Cover Letter

At the end of the day, writing a cover letter can be quite similar across a broad range of professional industries. For a high-level supply chain manager cover letter in particular, though, there are a few things you need to keep in mind to write a professional and compelling cover letter.

Here are the top three tips all applicants should follow to write an effective cover letter and land a competitive and top-notch career as a supply chain manager:

Focus on project management and negotiation skills. When hiring supply chain managers, job recruiters and prospective employers are looking for applicants with stellar project management and negotiation skills.

Successful supply chain managers need to be well equipped at managing logistical operations, facilitating global and regional supply chains, overseeing manufacturing projects and processes, leading staff, and negotiating competitive contracts with important vendors and stakeholders.

Mention specific ways you have maximized productivity and efficiency. Let your skills shine by explaining specific ways you revitalized manufacturing processes, increased production and procurement rates, and expanded supply chains and revenue streams in your previous professional positions.

By showing real examples of how you could maximize a company’s supply chain productivity, profitability, and efficiency in your cover letter, hiring managers will be much more likely to invite you in for an interview.

Illustrate your high-level expertise in optimizing supply chain operations. Supply chain managers are some of the highest-ranked professionals in the manufacturing industry. Communicating your expertise, your job-specific skills , your previous work experience, and relevant education will give you a leg up among competing applicants.

Final Thoughts

Writing a perfectly formatted, grammatically correct, and compelling cover letter is essential in getting noticed during the hiring process and standing out among the stack of competing resumes sitting on a hiring manager’s desk.

Communicating your most desirable management, communication, logistical strategies, and technical skills in your cover letter will allow you to make a positive and lasting first impression on hiring managers and prospective employers and, ultimately, help you land your dream supply chain management position.

By using the tips and template provided in this article, you’ll be well on your way to crafting a perfect supply chain manager cover letter.

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Supply Chain Manager Cover Letter Samples & Examples That Worked in 2024

How to craft a compelling supply chain manager cover letter

Getting an opportunity to work as a supply chain manager is quite exciting. You will be in charge of an organization's entire supply chain, ensuring that goods and materials flow smoothly from suppliers to factories, warehouses, and retailers.

But before you can even get to that stage, you need to impress the hiring manager with your cover letter . A good supply chain manager cover letter can give you a significant advantage over other candidates.

So, how do you ensure that your cover letter is up to the task? This guide answers your question on how to write a cover letter for a supply chain manager position. Read on for seven tips to help you write a cover letter that will get you the job.

1. Use the right template in your supply chain manager cover letter

When it comes to cover letters, using the right template is crucial. The wrong template can make your letter look unprofessional and sloppy. Meanwhile, the right template will help you structure your letter in a way that is easy to read and looks polished.

Experts warn against using generic templates on Google because recruiters will know. The best thing is to use a template specific to a supply chain management job. You can then tweak it to fit your own qualifications and experience.

Make sure to choose a modern cover letter template that is neat and simple. Avoid templates that are overly decorated or come with images, as they can be a turn-off for hiring managers.

2. Make your supply chain manager cover letter concise

Supply chain management is a complex field, and it can be tempting to use your cover letter to show off how much you know. However, resist the urge to do this.

Your cover letter should be concise and to the point. The hiring manager does not have time to read a long, rambling letter.

Instead, focus on including the most crucial information . This includes your skills, accomplishments, and why you're interested in the job. By being concise, you'll be able to capture the hiring manager's attention and show that you're the right candidate for the job.

Find out your resume score!

3. Include the right keywords in your supply chain manager cover letter

When writing your cover letter, using the right keywords is essential. Many companies now use applicant tracking systems (ATS) to screen resumes and cover letters. ATS uses algorithms to scan documents for specific keywords that match the job description.

If your document doesn't include these keywords, it will be automatically rejected.

Some of the keywords you should use in your supply chain manager cover letter include

• Inventory management
• Supply chain optimization
• Distribution
• Transportation

If you're unsure which keywords to use, search online for cover letter examples specific to a supply chain position. This will give you an idea of the most relevant keywords. Use these keywords throughout your cover letter, especially in the opening paragraph.

4. Highlight your skills and accomplishments

A supply chain manager cover letter is the perfect opportunity to highlight your skills and accomplishments. In particular, you should focus on your experience in managing or improving a company's supply chain.

If you've increased efficiency, reduced costs, or improved customer satisfaction, mention this in your cover letter. These are the kinds of accomplishments that will impress a hiring manager and help you stand out from other candidates.

You should also mention any relevant skills you have in supply chain management.

Here are some useful skills for your supply chain manager cover letter

• Organization
• Communication
• Negotiation
• Analytical skills

When highlighting your skills, use specific examples. For instance, if you mention communication skills, you can talk about a time when you successfully communicated with suppliers to solve a problem.

5. Tailor your supply manager cover letter to the company's needs

Tailoring your cover letter to the company's specific needs is essential. In other words, don't send a generic cover letter that could be sent to any company.

Research the company and its supply chain. Then, mention how your skills and experience can help them improve their own operations. For instance, if the company is struggling with supply chain disruption due to a shortage of materials from a supplier, you could mention how your experience in managing supplier relationships can help to solve the problem.

This shows you're not just interested in any job but specifically interested in this company and how you can help them succeed. It will also show that you're not just sending out a generic cover letter but are genuinely interested in the company and the job.

6. Proofread your supply chain manager cover letter

Make sure to proofread your letter carefully before sending it. Check for grammar and spelling errors. You can also ask a friend or family member to read it over to see if they spot any mistakes.

It's also a good idea to read your letter out loud. This will help you catch any errors you might not have noticed while reading it silently.

By proofreading your letter, you can be sure you're sending a well-written and error-free document to the employer. An error-free cover letter will make a good impression and increase your chances of getting an interview.

7. End your supply chain manager cover letter with a call to action

Your cover letter should end with a call to action. This is where you tell the employer what you want them to do next.

Here’s an example of a call-to-action closing statement

I would appreciate the opportunity to discuss how I can help your company improve its supply chain operations. I will follow up with you next week to see if there's a time we can meet.

By ending your letter with a call to action, you're more likely to get a response from the employer. They know exactly what you want and how to get in touch with you.

Don't let a poorly-written cover letter stand in the way of your dream job. Use these tips to write a supply chain manager cover letter that will impress employers. You can also read this cover letter guide to ensure that every part of your supply chain manager's cover letter is top-notch.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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Professional Supply Chain Manager Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Supply Chain Manager cover letter. Just replace personal information, company application data and achievements with your own.

Cover Letter Guide

Have a supply chain manager cover letter that tells your story.

Writing a Supply Chain Manager cover letter might feel like skating on thin ice – choosing between buzzwords mentioned in the job description and original content, while worrying about making even the slightest mistake.

And what can make this experience a bit more fun and exciting? You guessed it. Relying on expert advice and examples.

Luckily, we have you covered. Check out our tips on writing a memorable cover letter below.

By now you’ve probably learned that a well-written cover letter will complement your resume and increase your chances of getting the job.

It will also introduce the recruiter to your strengths and your capacity to handle challenges.

In short - it will make them want to learn more about you!

Check out our guide on what your cover letter should include for some additional inspiration.

Now it’s time to move on to what you actually came for – our professional tips and examples that will help you write a memorable cover letter and land an interview.

Address your cover letter to the right person and make your introduction strong

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

• Dear Human Resources Manager,
• Dear Mr. Johnson,
• Dear Head of [team you're applying for],
• Dear Nathan Lovelace

A noteworthy introduction is what will grab the reader by the collar and make them want to get to know you better.

But what’s the best way to begin your cover letter? Highlighting your excitement about the position!

Be honest and original – this will get you remembered. You can even link your excitement to the reasons why you’d like to grow in this exact field.

Emphasize your Supply Chain Manager soft skills and mention your hard skills

So what skills do you need to include? Well, unfortunately, there’s no one answer to this. It all depends on the job description and the skills you’ve currently got.

According to experts, what recruiters look for in cover letters is how you can link your soft skills to particular achievements and goals. So, try to figure out what has helped you on the way to success.

However, don’t forget about hard skills. Even if they’re not the focus of your happy story, you need to include at least the ones that were mentioned as part of the requirements section of the job posting. This will help you pass applicant tracking systems (ATS) that screen applicant documents for certain keywords and phrases.

Prove that you're familiar with the company

Showing that you’ve researched the company and are excited to become part of its team is definitely one of the best ways to prove you're a strong candidate.

Recruiters want to make sure that you’re at least as passionate about the company and the industry as them.

It’s also a good idea to mention how your previous experience could help you in your work and what impact it could have on your long-term performance.

In addition, showing that you are aware of industry or even company issues and are not afraid of facing them will give you additional points!

Finish your cover letter with a call to action

Using the right words to end your Supply Chain Manager cover letter is essential for two reasons.

First, it supports the great first impression you’ve already made. Second, it’s a way to express your gratitude for the recruiter’s time and consideration.

The closing line you choose depends on your preferences and the company culture. If you want to be on the safe side, stick to more traditional phrases, such as “Looking forward to hearing from you” and “Thank you for your consideration”.

Cover letter examples by industry

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14 supply chain analyst cover letters.

Approved by real hiring managers, these Supply Chain Analyst cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Supply Chain Analyst
• Senior Supply Chain Analyst
• Supply Chain Coordinator
• Supply Chain Operations Analyst
• Alternative introductions for your cover letter
• Supply Chain Analyst resume examples

Supply Chain Analyst Cover Letter Example

Why this cover letter works in 2024, reduced fulfillment times.

This sentence highlights a quantifiable accomplishment that directly relates to the Supply Chain Analyst role. It shows that the candidate can make a tangible impact on the company's operations.

Improved Supplier Performance

By mentioning another specific achievement, the candidate demonstrates their ability to collaborate with teams and improve the overall supply chain. This showcases their versatility and adaptability.

Global Scale Excitement

Expressing enthusiasm for working on a global scale allows the candidate to connect with Amazon's mission and shows that they understand the scope of the role they are applying for.

Confident Conclusion

A strong closing statement like this demonstrates confidence in their abilities and leaves a lasting impression on the hiring manager. It sets the stage for further discussion in an interview.

Showcase Tangible Achievements

In your cover letter, you highlighted a specific project where you managed to reduce supplier lead time by 20%. This quantifiable achievement is incredibly powerful, because it shows you don't just talk the talk, you walk the walk. It tells me that you're not afraid to get your hands dirty and that you're capable of delivering tangible results. This isn't just a random bullet point on your CV, but a testament to your ability to effect change.

Demonstrate Impact on Productivity

When you mentioned the automation initiative that boosted your team's productivity by 30%, you demonstrated how you can drive efficiency gains. You didn't just say you were a part of the initiative – you quantified the impact of your work, which is crucial. It tells me you understand the importance of driving operational efficiency and are capable of implementing initiatives that have a significant impact on productivity.

Highlight your skills with real-life examples

See how you brought your professional experiences to life? By sharing specific projects where you've made a difference, you're showing me your value. Not just telling me about it. And that's powerful. Plus, the fact that you've reduced order processing time by using predictive analytics? That's the kind of problem-solving thinking we need.

Leadership is a must

In this industry, being able to lead a team is crucial. By mentioning your leadership role in designing a vendor management system, you're already ticking that box for me. Plus, the fact that it improved reliability? That's exactly what we are looking for.

Show interest in the company's mission

Who doesn't love to hear that their work is inspiring to others? By mentioning how excited you are about the role and the company's mission, you're showing me that you're passionate about what you do and align with our company's values.

Reiterate your unique selling points

Remember, this is your final chance to impress. By highlighting your background in predictive analytics and vendor management, you're reminding me why you're a great fit. And expressing your eagerness? That's the cherry on top.

End on a polite note

Thanking me for considering your application? It's a small detail, but it's appreciated. It shows me that you understand the effort that goes into this process and that you respect it.

Connect personally to the company’s values

Showing you share the same values and interests as the company creates a personal connection. This tells us you’re not just looking for any job, but you’re passionate about what we do.

Quantify your achievements in supply chain management

Talking about specific results you achieved, like reducing stockouts and increasing turnover, demonstrates the tangible impact you can have on our operations.

Negotiation and innovation in logistics

Your experience in improving shipping processes and saving costs shows you’re not only good at what you do but also innovative and a strong negotiator.

Show enthusiasm for the role

Your excitement about the opportunity makes us more interested in you as a candidate. It suggests you’ll bring energy and passion to the job.

Confidence in your supply chain skills

Asserting that your passion and skills make you an excellent candidate reassures us of your capabilities and fit for the role.

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Envision the future of supply chain

Starting with your vision for the industry’s future immediately grabs my attention and shows that you’re not just thinking about the job but also about where the field is heading.

Supply chain analyst data skills

Emphasizing your ability to use data analytics to impact business decisions highlights a key skill that is crucial for a supply chain analyst, making you a strong candidate.

Team collaboration for supply chain improvements

Your experience working with teams to improve supplier metrics and customer satisfaction speaks volumes about your teamwork and leadership capabilities in supply chain contexts.

Show passion for innovation in supply chain

Expressing excitement about working with a team that values innovation tells me you are eager to contribute to and grow with the company.

Highlight your unique blend of skills

Ending with a note on your combination of technical and business skills does a great job of summarizing why you’re an ideal fit for pushing forward our supply chain strategies.

Show your passion for the company

When you mention your admiration for the company’s innovative approach, it makes us feel you truly care about where you're applying. This is good.

Highlight your supply chain skills

Talking about specific skills you've developed shows us exactly how you can contribute to our team.

Connect your experiences to the job

Explaining how your past work relates to the job you're applying for helps us see why you're a fit.

Express excitement about the team

It’s good when candidates look forward to working with our team. This shows you're a team player.

End with a strong call to action

Asking for the chance to discuss how you can contribute makes us more likely to want to talk to you.

Senior Supply Chain Analyst Cover Letter Example

Highlight leadership and cost-saving initiatives.

Leading a team to reduce supply chain costs by 15% is not a small feat. By spotlighting this achievement, you're showing that you're not just a functional expert, but also a seasoned leader. You understand the importance of cost control in supply chain operations, and you've proven that you can successfully drive cost-saving initiatives. This distinction is particularly useful when you're applying for a senior role that requires leadership skills.

Focus on Technological Implementation

Implementing a new inventory management system that significantly improved stock control and reduced carrying costs by 25% showcases your ability to leverage technology for operational efficiency. For a company like Walmart, which thrives on technological innovation, this tells me that you have the aptitude and the experience to adapt and thrive in a tech-driven environment. It also shows that your technical skills have had a direct impact on the bottom line, which is always a compelling selling point.

Showcase your achievements

Improving inventory turnover rates by 40%? That's the kind of progress we want to see. And mentioning that it aligned with sustainability goals? That's especially important for a company like ours that takes sustainability seriously.

Confidence in your abilities

By expressing confidence in your ability to contribute to our goals, you're showing me that you believe in yourself and your skills. And that self-assuredness? It's contagious. It makes me believe in your abilities too.

Express your enthusiasm for the company

Showing your excitement for our company's mission and values? That tells me you're not just looking for a job, but a place where you can thrive and make a real difference.

Align your goals with the company's

By stating your goals in terms that align with our company's values and objectives, you're showing me that you're not just here for the position. You're here for the mission. And that's exactly the type of person we need.

Appreciation goes a long way

Ending your letter by thanking us for considering you? It's a sign of professionalism and respect. Plus, it leaves a positive impression, which can only be a good thing.

Express genuine admiration for the company

When you talk about your long-time admiration for our designs and quality, it shows you have a deep respect for our work. This sets a positive tone for the rest of your letter.

Demonstrate leadership in supply chain improvements

Detailing your leadership in driving operational improvements gives us confidence in your ability to take on senior responsibilities.

Highlight strategic cost-saving initiatives

Your detailed account of how you reduced transportation costs is impressive. It shows you’re able to think strategically and make significant financial impacts.

Express eagerness to contribute to company success

Your excitement about contributing to our success makes you stand out as someone who’s not just looking for a job, but looking to make a difference.

Confidence in making an impact

Stating your confidence in making a significant impact in the role tells us you have the self-assurance and determination we’re looking for in a senior position.

Share your origin story in supply chain interest

Talking about your early interest in supply chain shows a genuine passion for the field, making your application more memorable.

Highlight key achievements in supply chain optimization

Describing a specific project where you improved efficiency proves your capability to make impactful changes.

Express admiration for the company's supply chain innovations

When you acknowledge a company's achievements, it shows you've done your research and are truly interested in their work.

Confidence in improving supply chain operations

Stating your confidence in contributing to the company's success demonstrates a positive, proactive mindset.

Summarize your supply chain expertise and passion

A concise summary of your skills, achievements, and passion for supply chain reinforces your suitability for the role.

Express a strong interest in the role

Stating your strong interest right away helps grab our attention.

Showcase your achievements with numbers

Giving specific numbers makes your achievements more impressive and easier to understand.

When you talk about combining technical expertise with communication skills, it shows you're well-rounded.

Align with the company's values

Mentioning your attraction to the company's commitment to sustainability shows you share our values.

Show excitement for contributing to the company's goals

Expressing excitement to help the company lead in responsible practices tells us you’re motivated and have done your research.

Supply Chain Coordinator Cover Letter Example

Show your personal connection to the company.

When you share your genuine admiration and personal connection to the company, it shows me that you already align with our values and culture. This makes you more memorable.

Quantify your supply chain achievements

By including specific numbers, like improving supplier performance by 20%, you make your past successes clear and measurable. This tells me exactly what you might bring to our team.

Highlight logistics experience

Mentioning your role in improving warehouse systems by specific percentages shows your ability to tackle operational challenges, a critical skill for a supply chain coordinator.

Express enthusiasm for the role

Your excitement about joining our team and contributing to our growth adds a personal touch, making your application stand out as more genuine.

Confidence in your fit for the role

Stating your confidence in excelling at the job reassures me of your potential impact and helps me envision you in the role.

Show your alignment with company values

When you express your personal connection and admiration for a company's mission, it demonstrates that you're not just looking for any job, but you're interested in this role at this company because you care about the same things they do. This personal touch makes your application memorable.

Highlight your supply chain achievements

Talking about specific, quantifiable achievements shows that you can bring real value to the team. Mentioning the success of implementing a new system and its impact on efficiency proves you're not only capable but also results-oriented. This kind of information is exactly what makes a hiring manager take notice.

Communicate your excitement for the role

Sharing what excites you about the opportunity helps to further align yourself with the company's goals. It indicates that you have a genuine interest in contributing to areas that are crucial for the company, making you a potentially passionate and dedicated team member.

Connect your personal values to the job

By linking your passion for sustainability to the job's requirements, you're showing that your personal values align with the professional skills and ethos of the company. This suggests that you will not only fit in with the culture but also be motivated by the company's vision and objectives.

Emphasize teamwork and shared goals

Highlighting your desire to work with like-minded individuals emphasizes your teamwork skills and your belief in the importance of collaborative efforts to make a difference. This shows that you understand the value of a united team working towards common goals, which is attractive to any employer.

Supply Chain Operations Analyst Cover Letter Example

Connect personal interests to supply chain management.

Mentioning personal interests related to the field shows a deep-rooted passion and can make your cover letter stand out.

Demonstrate impact in supply chain project management

Detailing a project where you led a team to success illustrates leadership and the ability to drive positive change.

Show enthusiasm for the company's supply chain vision

Expressing excitement about the company's future projects indicates you're eager to be part of their growth and innovation.

Assert your role in advancing supply chain techniques

Confidence in your ability to contribute to company innovations suggests you're ready to tackle challenges and bring fresh ideas.

Reiterate your analytical skills and passion for supply chain

Highlighting your analytical abilities and dedication to the field underscores your potential value to the team.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Supply Chain Coordinator Cover Letter Examples & Writing Tips

Use these Supply Chain Coordinator cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Supply Chain Coordinator Example 1
• Supply Chain Coordinator Example 2
• Supply Chain Coordinator Example 3
• Cover Letter Writing Tips

Supply chain coordinators are responsible for ensuring that the right supplies are delivered to the right place at the right time. They work with suppliers, manufacturers, and distributors to make sure that the flow of goods is smooth and efficient.

In order to be successful in this role, you need to be able to manage multiple tasks simultaneously and have a strong understanding of the supply chain process.

Use these examples and tips to write a cover letter that shows hiring managers that you’re the perfect candidate for the job.

Supply Chain Coordinator Cover Letter Example 1

I am excited to be applying for the Supply Chain Coordinator position at Topdown Logistics. I have more than five years of experience in supply chain management and I am confident that I have the skills and qualifications that would make me the perfect candidate for this role.

In my previous role at ABC Corporation, I was responsible for ensuring that all supplies arrived on time and in the correct quantities at our production facilities. I also developed and managed a system for tracking inventory levels and ordering supplies as needed to prevent stockouts. I was able to reduce our inventory levels by 20% while still ensuring that our production lines never ran out of supplies.

I am also experienced in managing and coordinating the transportation of goods. I have worked with a variety of transportation companies to get our products to our customers in a timely and cost-effective manner. I am confident that I can develop and manage a transportation plan that meets the needs of Topdown Logistics.

Thank you for your time and consideration. I look forward to learning more about the Supply Chain Coordinator role and how I can contribute to the success of Topdown Logistics. My resume is enclosed for your reference.

Supply Chain Coordinator Cover Letter Example 2

I am writing in regards to the open Supply Chain Coordinator position at your company. I am confident that I have the skills and qualifications that would make me the perfect candidate for the job.

I have been working in the supply chain industry for the past three years and have gained a wealth of experience in the process. I am an expert in inventory management, order fulfillment, and shipping and logistics. I have a proven track record of being able to successfully manage and coordinate all aspects of the supply chain process.

I am also an excellent problem solver and have a knack for finding creative solutions to difficult challenges. I am confident that I would be able to quickly adapt to the needs of your company and hit the ground running.

I am eager to discuss this opportunity further with you and would welcome the chance to come in for an interview. Thank you for your time and consideration.

Supply Chain Coordinator Cover Letter Example 3

I am writing to express my interest in the Supply Chain Coordinator position that you have posted. I believe that my experience and education make me a strong candidate for this position.

I have been working in the supply chain field for the past five years, most recently as a Logistics Analyst at ABC Company. In this role, I was responsible for managing all aspects of inventory management, including forecasting, ordering, and shipping. I also worked closely with the warehouse staff to ensure that all orders were fulfilled on time and accurately. My previous experience has given me a solid understanding of how supply chain systems work and how they can be improved.

My education is also an important factor in my ability to succeed in this position. I hold a Master’s degree in Supply Chain Management from the University of Michigan, which has equipped me with the knowledge necessary to understand and improve complex supply chain systems. Additionally, I have taken several courses in Lean Six Sigma, which has taught me how to identify and eliminate waste in supply chains.

I believe that my experience and education would make me an excellent addition to your team. I am confident that I could quickly learn any new software or processes that are required by your company. I am also very comfortable working independently and am always willing to go above and beyond what is expected of me.

I would appreciate the opportunity to meet with you to discuss how my skills and experience could benefit your organization. Thank you for your consideration of my application.

Supply Chain Coordinator Cover Letter Writing Tips

1. show your experience and skills.

As a supply chain coordinator, you’ll need to highlight your experience and skills in your cover letter. Some ways you can do this include:

• Describing the different types of supply chains you’ve worked with in the past and how you managed them.
• Detailing the different tasks you were responsible for as part of your previous roles and how they relate to the supply chain coordinator role.
• Mentioning any awards or recognition you’ve received for your work in supply chain management.

2. Customize your cover letter

Just as you would for any other job application, customize your cover letter to match the company you’re applying to. This means reading the job description carefully and highlighting how your skills and experience make you the perfect candidate for the role. For example, if the company is looking for someone with experience in inventory management, be sure to mention any relevant experience you have in that area.

3. Show your commitment to the job

Employers want to know that you’re serious about the job and that you’ll be committed to the role for the long haul. One way to show your commitment is by writing a cover letter that’s tailored to the specific job you’re applying for. Another way to show your commitment is by being proactive. For example, if you see that the company is facing a challenge with their supply chain, offer to help out by coming up with a solution. Or, if you see that they’re struggling to keep up with demand, suggest ways you can help increase production.

4. Proofread your cover letter

Just as with any other job application, proofread your cover letter for mistakes. This includes spelling errors, grammar mistakes, and incorrect information. Typos and mistakes will give the hiring manager the impression that you don’t care about the job and that you’re not detail-oriented.

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Entry Level Supply Chain Manager Cover Letter Example

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Starting your Entry Level Supply Chain Manager cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if you know their name. If not, "Dear Hiring Manager" is a suitable alternative. Then, introduce yourself and clearly state the position you're applying for. You can also mention where you found the job posting. In the first paragraph, it's crucial to grab the reader's attention. You can do this by briefly mentioning a key achievement or experience that makes you a strong candidate for the role. Remember, the goal is to pique the reader's interest and encourage them to read the rest of your letter.

The best way for Entry Level Supply Chain Managers to end a cover letter is by expressing enthusiasm for the opportunity, summarizing why they're a good fit for the role, and inviting further discussion. For example, "I am excited about the opportunity to contribute to your team and believe my skills in logistics and inventory management will be valuable. I look forward to the possibility of discussing my candidacy further." It's also important to thank the reader for their time and consideration. This approach shows your interest in the role, highlights your relevant skills, and leaves a positive, professional impression.

Entry Level Supply Chain Managers should include the following in a cover letter: 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If you have a LinkedIn profile or professional website, include those links as well. 2. Professional Greeting: Address the hiring manager by name if it's known. If not, a simple "Dear Hiring Manager" will suffice. 3. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your relevant skills and experiences that make you a suitable candidate for the position. As an entry-level applicant, you may not have direct experience, but you can discuss transferable skills from internships, academic projects, or previous jobs. For instance, you might have experience in inventory management, data analysis, or project management. 5. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This could be anything from admiring their commitment to sustainability to being impressed by their innovative supply chain strategies. 6. Education: Mention your degree and how it's relevant to the position. If you've taken courses in logistics, operations management, or related fields, be sure to highlight them. 7. Certifications: If you have any certifications relevant to supply chain management, such as APICS or CSCP, mention them as they can give you an edge over other candidates. 8. Soft Skills: Supply chain management often requires strong communication, problem-solving, and organizational skills. If you have examples of how you've demonstrated these skills, include them. 9. Closing Statement: In your closing paragraph, express your enthusiasm for the potential of joining the team and your willingness to further discuss your qualifications. Thank the hiring manager for considering your application. 10. Professional Closing: End the letter with a professional closing such as "Sincerely" or "Best

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Logistics operations manager resume example, try our ai cover letter generator.

Is a Cover Letter Necessary in 2024?

Published: April 03, 2024

Writing a cover letter can be daunting.

I’ll never forget my college career coach, who made writing a cover letter look easy. Even with her tips, I’ve always found it incredibly difficult to talk about myself and hype up my accomplishments.

While it acts as a letter of introduction, I’ve wondered if a cover letter is necessary in 2024. To find out, I spoke with two recruiters and gained insights on how to write the best cover letter for any job application.

How important is a cover letter?

Is a cover letter necessary, when to skip a cover letter, when to include a cover letter, tips for writing a cover letter, what if the cover letter is optional.

Cover letters are short letters of introduction that you include with job applications.

Typically, they are your chance to go into deeper details about your accomplishments that you might not have highlighted or had room to mention on your resume.

Tiffany Hall, a professional resume writer and founder of Resume911 , says cover letters are an important part of the job application process.

Hall says, “Cover letters can be very important. It’s supposed to sell why you, of all applicants, should get the job. The issue is that applicants use them to regurgitate what’s on their resume, and that’s not what it’s for. It should speak to what isn’t easily explained with your resume.”

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

You're all set!

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For example, if your resume says you’re skilled at building web pages, your cover letter is a great place to name-drop companies that you’ve worked for to create their websites.

Matthew Muehleisen, a corporate recruiter , thinks a cover letter is also a great place to show you’ve done your homework and researched a company.

Muehleisen says, “It can be what sets you apart from other candidates and applicants and is a good opportunity to show that you’ve done research on the position and company to further showcase your interest in the role.”

Knowing the importance of a cover letter still begs the question: Is a cover letter necessary in 2024?

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While a cover letter can help demonstrate your knowledge of the company you’re applying to and highlight more of your achievements, both Hall and Muehleisen agree that a cover letter isn’t entirely necessary.

Muehleisen says, “Unless it’s a requirement of the application, I wouldn’t say it’s necessary to include a cover letter. There are some roles (usually in content creation and marketing) that will ask for a cover letter as a form of a writing sample. In these instances, make sure your letter is polished and focused.”

If Hall had her way, she would eliminate the cover letter entirely, focus more on the resume, and ask for a link to an applicant’s LinkedIn profile.

According to Hall, “Most cover letters either repeat the resume or they speak to why the applicant isn’t a good fit. Neither is the purpose of a cover letter.”

Nevertheless, 74% of hiring managers still prefer applications to include a cover letter. So, it is definitely worth considering including one — even if the application says it’s optional.

If you’re looking for a new role, writing a cover letter can be time-consuming — especially if you take the time to personalize every letter you send to a hiring manager.

Although a cover letter does serve a legitimate purpose, and 83% of hiring managers read it, there are a few situations where you shouldn’t include a cover letter. Let’s take a look at those scenarios.

If You Only Have a Template of a Cover Letter

I get it. Writing an effective cover letter takes a significant amount of time.

But consider not sending one if you only have time to plug your information into a cover letter template without personalizing it before hitting submit on an application.

Don’t get me wrong. A cover letter template is a great starting point to write your cover letter. Templates often remind you to include pertinent information like the hiring manager’s title, name, and your contact information.

However, if you don’t take the time to edit the body of the cover letter and personalize it with research and your relevant experience, you risk sending the same letter as another candidate.

And considering that 48% of hiring managers spend anywhere from 30 seconds to two full minutes reading each cover letter, the chances are high that your hiring manager can spot a form letter a mile away.

Don’t send it if you don’t have the time to personalize a cover letter.

If Your Cover Letter Is Full of Critique

A cover letter is meant to explain why you’re the best candidate for the open position. However, a cover letter is not a place for you to share your ideas of how the company can improve.

Sure, every company likely has areas of improvement, and the job you’re applying for might be the role that gets a say in that, but a list of improvements might read as a critique.

You don’t want to potentially offend a hiring manager before you even get an interview. A bad cover letter can hurt a strong candidate, according to 33% of hiring managers .

Before you submit your cover letter, read through it several times to make sure it’s not a critique. If it does sound like a critique, throw it out.

If It’s Not Required

There are other instances where you shouldn’t send a cover letter. For example, if the application’s instructions specifically state that you do not need to submit a cover letter for consideration for the job.

In fact, sending a cover letter anyway can signal to the hiring manager that you don’t follow instructions. Not following instructions is also a great way to land your application in the trash bin.

The bottom line is this: If the application specifically states not to send a cover letter, don’t send it.

Of hiring managers, 74% prefer to see job applications with a cover letter apart from the resume. Knowing this, if you have the time to include a cover letter with your job application, don’t skip it.

Here are three instances when you should send a cover letter with your application.

Send a cover letter if you’re very interested in the role.

Think of your cover letter as your time to shine. Use it as a place to highlight your experiences and the qualifications that make you a great fit for the position.

Hall says, “If you can speak to why you’re a good candidate without copying your resume in paragraph form, include a cover letter.”

In other words, don’t use bullet points in your cover letter to describe your previous employment history.

Instead, talk about what you learned on the job and how your skills will help you excel in the role you’re applying for.

Send a cover letter when there’s a gap in your resume or you’re transitioning industries.

If you’re looking to transition to another industry, you should definitely include a cover letter with your application.

Speaking from personal experience, if I had only submitted a resume to my school district when I applied to be a Spanish teacher, the hiring manager would have just seen my experience in Public Health and would not have known about my skills and success in tutoring students in Spanish.

Muehleisen puts it this way, “If you’re looking to transition to a new industry or if there is a position and company you’re really excited about pursuing as an opportunity, these are the best instances to include a cover letter so that you can possibly give yourself an advantage.”

A cover letter can also help explain any gaps in your resume — especially if the gap in your employment history is beneficial to the role you’re applying for.

For example, maybe you volunteered in South America, and the role you’re applying for is for a position in Global Operations.

It never hurts to include positive, pertinent information in your cover letter.

Send a cover letter when it’s required.

The most obvious time to include a cover letter with your application is when it is required. Just like not including a cover letter when it’s not required, it shows you can follow directions.

Include a cover letter when the application asks you to submit one, which shows you can follow directions.

Plus, if the application asks for a cover letter, you can bet the hiring manager will look for it. If no cover letter is included, well, you’re sabotaging your chances of getting an interview.

Only 13% of hiring managers will consider giving a candidate an interview if they don’t attach a required cover letter to an application.

Writing a cover letter is not as painful as it sounds. There are great templates you can use as a starting point for your cover letter.

The trick with a template, though, is to make sure you always personalize the letter to your own experiences and qualifications.

Here are five expert tips to write a winning cover letter.

1. Tailor your cover letter to the job description.

When writing a cover letter, especially if you use a cover letter template, you should tailor the letter to match the job description and meet the requirements of the application.

For example, if the application asks you to attach a short cover letter, keep it brief. Your best bet is one to two short paragraphs detailing why you’re a great fit for the position.

You’ll also want to reference keywords from the job description in your cover letter. Many recruiters use applicant tracking systems that scan application packets for the best fit.

Often, hiring managers review the applications that match the keywords first.

Now, that doesn’t mean to stuff your cover letter with keywords. Instead, use them in a natural way as you discuss your qualifications.

2. Be personable with your greeting.

You might have seen the advice telling you to use “To Whom It May Concern” instead of the hiring manager’s name. This is good advice, but only if you do not know the hiring manager.

Before resorting to a generic greeting to start your cover letter, take the time to look on the company’s website and LinkedIn to find out who makes hiring decisions.

If you have contacts in your network who are familiar with the company, ask them. Taking the time to research the hiring manager and the company shows you care about the details — a quality many hiring managers look for in a candidate!

If you’re still unsure after researching the company, consider using “Dear Sir or Madam” as your greeting.

3. Be yourself.

While a cover letter is a formal introduction of yourself to a potential employer, it doesn’t need to be lacking in personality. Hall suggests sprinkling your personality in your cover letter to spark connections with the hiring manager.

Hall says, “Be your best professional self. I’m a foodie and will include references to food on my LinkedIn, and I’ve done it in a cover letter. I’ve had managers reference them, and we had a chuckle. I am also very clear about aligning myself with companies whose mission and goals I respect and can contribute to. I make sure to speak to that in the cover letter.”

Take Hall’s advice. Showcasing your vibrant personality in your cover letter can help break the ice in your interview!

4. Proofread your cover letter.

Once you’ve written your cover letter and before you hit “send,” double-check that it is free from spelling and grammar errors and that the company you referenced is the company you are applying to.

Muehleisen says skipping proofreading your cover letter is a big mistake — and it could cost you the job!

Muehleisen says, “Make sure that you are proofreading prior to sending. If the cover letter feels like it is a simple cut/paste or if the job title and company name are incorrect, it may do more harm than good. So, be sure that what you’re sending is pertinent.”

5. Be cautious of AI.

AI tools, like ChatGPT or Claude, are great for helping draft content. You might be tempted to ask generative AI to write your cover letter for you. However, both Hall and Muehleisen say to proceed with caution when it comes to AI.

Hall says, “AI is coming along in amazing ways, so it may come as a surprise that my best tip didn’t include AI. I tell my clients when they’re stuck to look to their peers. You can search people by job title on LinkedIn. See how they describe themselves and pull from there. Or, hire a resume writer or career strategist to help you.”

Muehleisen agrees with her. He says, “I would hesitate to use a tool or service for a cover letter as the point should be to show your authenticity. If you are going to use AI for assistance, make sure to put your own words in as well.”

However, when you write your cover letter, whether using a template or generative AI, personalizing it is key to standing out from the competition.

If the job description says a cover letter is optional, should you send one, or can you get by without it?

That can be tricky, considering 72% of recruiters still expect a cover, even if it’s optional.

According to Muehleisen, sending a cover letter is not a bad idea. He says, “I’ve never heard of a cover letter hurting an applicant’s chances; just make sure the one you’re including is specific to the job description and posting.”

Check out these cover letter examples for more inspiration.

Experiment With Your Cover Letters

Writing a cover letter is a breeze once you get the hang of it. With today’s challenging job market, sending a cover letter with your application can make a difference in whether you get called for an interview.

I can’t make promises that your cover letter will dazzle hiring managers each time, but for the right position for you, it will.

Remember Hall and Muehleisen’s advice when you craft your cover letter. Personalization is key to success!

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