accounts payable helpdesk resume

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder
• Resume Examples
• Accounts Payable

Accounts Payable resume examples & templates

Accounts payable job market outlook

An effective accounts payable resume echoes what you do every day: Get the job done right on the money! 

You need to demonstrate your attention to detail, organizational skills and knowledge of accounting and finance. How do you accomplish that? Take advantage of the resources Resume.io provides – resume guides and resume examples for 350+ professions – backed up by an easy-to-use resume builder.

This resume guide, along with the corresponding resume example will cover the following topics:

What does an accounts payable professional do?

• Tips and tricks for writing an accounts payable resume
• The best format for  an accounts payable resume
• Advice on each section of your resume (summary, work history, education, skills)
• Professional resume layout and design hints.

Broadly speaking, the accounts payable department is responsible for the money the company owes to its vendors and suppliers.

That means keeping track of the daily money going out and monitoring carefully for any discrepancies or oddities. Accounts payable departments receive invoices and schedule them for payment. They maintain financial records in accordance with accounting principles.

There are many roles within an accounts payable department. Here are a few:

• Accounts payable clerk
• Accounts payable assistant
• Accounts payable specialist
• Accounts payable coordinator
• Accounts payable analyst

Depending on the size of the company, these roles may be combined or overlap. Accounts payable personnel handle sensitive financial information and must be discreet. 

When you begin your job hunt, search for all these titles to get the widest range of opportunities.

While artificial intelligence software has automated many of the accounts payable duties (when was the last time you sorted through a stack of paper copies of invoices?) it has not eliminated the need for higher level thinking. While you may still be required to do a certain amount of payment coding or documentation of problems, it’s more likely that accounts payable processors will spend their time on quality control, increasing compliance and in relationships with stakeholders, according to Oversight .

If you are relying solely on your data entry skills, you are at a higher risk of being replaced by accounting software such as Bill.com and Tipalti, which can input invoices into ERP (enterprise resource planning) systems.

How to write an accounts payable resume

An organized accounts payable resume begins with an understanding of the sections it contains. All our resume samples include the following and your resume should, too:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Since precision is a key part of your job, you need to make sure you show off that skill in the details of your accounts payable resume. Make sure you are addressing the needs of each employer directly and address your document to those needs. Remember that no two departments or companies are the same, so a little research into the financial operations of your prospective employer will go a long way toward gaining that coveted interview!

Target the ATS to avoid getting trapped in its filter.

Optimizing for the Applicant Tracking System algorithms can mean the difference between ending up in the cyber circular file or reaching the hands of an HR person. How do you achieve that? Use your research!

Scrutinize the listing for skills, attributes and certifications. Take note of all keywords and phrases that appear, especially those that are mentioned multiple times. Then, insert them into your accounts payable resume in as natural a manner as possible. 

Choosing the best resume format for accounts payable

Structure rules in accounting! The same holds true for your accounts payable resume. While you may make some tweaks in your application document, the best resume format for accounts payable is standard reverse chronological order. Yes, you want your resume to stand above others, but the place to make that happen is within your text, not your format.

We recommend reverse chronological order because it makes life easy for the HR department. If they have to hunt for relevant info, they are likely to move on. This format will also make your life easier because the ATS is designed to scan your information into HR systems that use this style.

Now let’s focus on the details of each section.

Resume summary example: Your general ledger

Why did you get into accounts payable? What are you most proud of in your career up to now? What do you bring to an accounting department? These are all questions to consider answering in the summary, or profile, section of your resume.

The very best summary sections make a case for employment. Why should the company hire you? If you can’t articulate the answer to this question, you won’t be able to convince anyone else. Show your confidence with strong descriptions of your greatest achievement and the value you bring to your organization.

If you would like more ideas for your summary, check out our related accounting and finance resume samples. They include an auditing clerk resume example, an accountant resume sample, a bookkeeper resume example and a senior accountant resume sample.

Detail oriented accounts payable specialist with 7+ years experience effectively managing all accounts payable processes. Adept in utilizing best practices to improve accounts payable processes, reduce fraud risk, and bring significant value to a business.

Employment history sample: Prove your worth

The goal of your entire accounts payable resume is to create an impressive display of your skills and successes. The employment history section offers you the most space in which to do so. It is here that you can use dollars and details to show not just what you can do, but what you have already done.

Think of each bulleted item in your job descriptions as a data point that adds to your case. Recruiters know you have input data, so go beyond the mundane tasks of your job. Instead, tell how you helped choose and implement a new software program, how you created efficiencies and uncovered errors. Below you’ll find the employment history section of our accounts payable resume sample.

Accounts Payable Specialist at DNC Recruiting Services, White Plains J une 2018 - March 2022 

• Managed accounts payable processes for separate entities and vendors using Epicor and Sage.
• Processed due invoices for payments within set timeframe.
• Prepared bills according to company practices.
• Compared purchase orders, prices, terms of payment and other charges.
• Verified and investigated discrepancies.
• Worked with compliance issues regarding accounts payable processes (W-9, sales tax, etc.)
• Maintained the highest level of quality and customer service.

Accounts Payable Associate at Expert Energies, Hoboken  August 2014 - March 2018 

• Processed, verified, and reconciled accounts payable invoices.
• Monitored electronic imports to our ERP system.
• Processed payments via check, phone, and electronically.
• Researched discrepancies as necessary.
• Interfaced with all levels of management.
• Assisted with monthly close activities and accounts payable reconciliations.

Choose examples that show that you are already doing the job you want. Write them using the STAR (situation, task, action, result) method.

CV skills example: Attribute overview

Of course you have accounting knowledge, but in the skills section of your accounts payable CV you should be a bit more specific. What methods of accounting have you used? Do you have expertise in an accounting program your prospective employer uses? These hard skills should make up a part of the 4-7 attributes you choose to highlight.

The other important category you should not neglect is soft skills. According to the accounting recruitment agency Robert Half , these work skills are highly desired: communication, interpersonal skills, problem solving, punctuality, critical thinking, teamwork and collaboration, adaptability, work ethic, detail-orientation and project management.

This section is a simple one to personalize to target each job and to help you leap the ATS hurdle.

• Accounts Payable Processes
• Microsoft Excel
• SAP and ERP
• Critical Thinking and Problem Solving

Accounts payable resume education section

You may start your career as an accounts payable clerk or assistant with only a high school diploma or GED, however, preference may be given to applicants who have at least an associate’s degree in accounting or a finance-related field.

The education section of your accounts payable resume is a simple listing of your degrees. You may also choose to list any relevant courses you have taken in high school or college, including economics, spreadsheets or computer accounting and tax software.

High School Diploma, Somers High School, Somers, NY  September 2009 - May 2013

Resume layout and design: First impressions

We may have mentioned organization and detail orientation already, but we can’t hammer that home enough in your line of work. Your layout and design are great ways to show those off even before a recruiter begins to read your impressive career story.

Create a professional first impression with a neat and uncluttered design. Here are some pointers:

• Choose easy-to-read fonts and consider using a serif type for headings and a sans serif type for the body of your document
• Catch the recruiter’s eye with a creatively designed header to highlight you contact information
• Vary line lengths to avoid large blocks of type
• Leave the design up to the experts and avoid formatting issues with our resume templates

Key takeaways for an accounts payable resume

• Your best bet for maintaining your career is focusing on higher level skills.
• Try searching for a variety of accounting job titles to give yourself the most options in your field.
• Target your resume (the skills section is an easy place to start) to help you bypass the ATS and signal to employers that you understand their needs.
• Check out our accounts payable resume sample for more ideas on the design and wording of your own application document.

Beautiful ready-to-use resume templates

• • Administered timely processing of over 5000 vendor invoices every month, improving payment efficiency by 18%
• • Coordinated routine expense audits, resulting in 15% reduction in non-complaint expenses
• • Implemented an improved vendor communication system, elevating vendor satisfaction score by 10%
• • Contributed to month-end close activities by effectively managing unpaid invoices, decreasing arrears by 30% in the first quarter
• • Monitored outstanding invoices effectively, reducing overdue payments by 28% in the first year
• • Analyzed over 100 customer accounts for payment discrepancies, helping the team rectify 90% of errors
• • Assisted in the development of an automated invoice system, reducing manual processes by 40%
• • Contributed to the preparation of monthly departmental expense reports leading to more efficient budget management
• • Assisted in streamlining processes by digitizing over 2000 financial documents
• • Participated in quarterly financial audit, resulting in clean audit results for the accounting department

5 Accounts Payable Specialist Resume Examples & Guide for 2024

Your accounts payable specialist resume must highlight your proficiency in managing financial records and processing invoices efficiently. Detail your experience with industry-standard accounting software and your ability to maintain accurate financial documentation. Furthermore, showcase your strong organizational skills and your capacity for handling multiple projects concurrently. Your resume should reflect your aptitude for problem-solving and your knack for cultivating professional vendor relationships.

All resume examples in this guide

Traditional

Resume Guide

Crafting a stellar accounts payable specialist resume format, the experience section of your accounts payable specialist resume: your professional journey, essential accounts payable specialist resume skills, choosing the right certifications and education for your accounts payable specialist resume, choosing between a resume summary or objective, enhancing your accounts payable specialist resume with additional sections, key takeaways.

An Accounts Payable Specialist often encounters the challenge of effectively highlighting their analytical skills and attention to detail, which are critical for managing accounts, spotting discrepancies, and ensuring timely payments. Our guide assists in addressing this challenge by providing industry-specific examples and proven strategies to showcase these skills, thus ensuring your resume stands out to hiring managers.

Dive into this guide to learn how to craft a accounts payable specialist resume that offers recruiters a clear view of your career journey:

• Draw from our accounts payable specialist resume samples, highlighting top skills, certifications, and more.
• Illuminate the potential impact you can bring to an organization through your resume summary and experience.
• Spotlight your unique accounts payable specialist expertise, emphasizing tangible results and standout achievements.

Recommended reads:

• Payroll Director resume
• Staff Accountant resume
• Billing Specialist resume
• Payroll Analyst resume
• Payroll Manager resume

Navigating the maze of resume formatting can be challenging. But understanding what recruiters prioritize can make the process smoother.

Wondering about the optimal format, the importance of certain sections, or how to detail your experience? Here's a blueprint for a polished resume:

• Adopt the reverse-chronological resume format . By spotlighting your latest roles upfront, you offer recruiters a snapshot of your career trajectory and recent accomplishments.
• Your header isn't just a formality. Beyond basic contact information, consider adding a link to your portfolio and a headline that encapsulates a significant achievement or your current role.
• Distill your content to the most pertinent details, ideally fitting within a two-page limit. Every line should reinforce your candidacy for the accounts payable specialist role.
• To preserve your resume's layout across different devices and platforms, save it as a PDF.

Upload your resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Your resume will likely be processed by an Applicant Tracking System (ATS). Ensure your header, summary, or objective incorporates essential skills required for the role.

Don't forget to include these six sections on your accounts payable specialist resume:

• A header for your contact details and a summary that highlight your alignment with the accounts payable specialist job you're applying for
• An experience section that explains how you apply your technical and personal skills to deliver successful results
• A skills section that further highlights how your profile matches the job requirements
• An education section that provides your academic background
• An achievements' section that mentions any career highlights that may be impressive, or that you might have missed so far in other resume sections

What recruiters want to see on your resume:

• Accounts Payable Experience: Evidence of previous experience managing accounts payable, including processing invoices, maintaining vendor relationships, and general ledger reconciliation.
• Software Proficiency: Familiarity with accounting software (like QuickBooks, SAP) and proficiency in Microsoft Excel for handling large data sets, creating spreadsheets, and generating reports.
• Attention to Detail: Ability to accurately process high volumes of invoices and payments while minimizing errors, demonstrating strong organizational and detail-oriented skills.
• Communication Skills: Capabilities to effectively liaise with both internal stakeholders and external vendors, resolving any disputes or discrepancies promptly and professionally.
• Understanding of Regulatory Compliance: Knowledge of applicable financial regulations and standards, understanding the importance of confidentiality and adherence to data protection guidelines.
• Color on Resume
• Resume Icons

The experience section is your platform to narrate your professional story. Recruiters scrutinize this section to gauge your unique value proposition.

Here are five steps to craft a compelling experience section:

• Highlight relevant roles, including the company, role description, and tenure, supported by up to six bullet points per role.
• Emphasize tangible outcomes of your contributions, using quantifiable metrics where possible.
• Integrate positive feedback or endorsements to bolster your claims.
• Ensure verb tense consistency when detailing responsibilities.
• Summarize significant achievements relevant to each role.

Explore how seasoned accounts payable specialist professionals have crafted their experience sections to secure roles at industry-leading firms.

• Managed accounts payable processes for a high-volume manufacturing company, processing an average of 500 invoices per week.
• Implemented an automated invoice approval system, resulting in a 30% reduction in processing time and improved accuracy.
• Collaborated with vendors to resolve payment discrepancies, ensuring timely and accurate payments.
• Generated weekly aging reports and implemented proactive measures to minimize delinquent payments.
• Assisted in the preparation of financial statements, providing accurate and reliable data for analysis and reporting.
• Processed and reconciled invoices, purchase orders, and expense reports, ensuring compliance with company policies and procedures.
• Created and maintained vendor records, including accurate contact information and payment terms.
• Collaborated with cross-functional teams to resolve billing discrepancies and address vendor inquiries.
• Assisted in the implementation of a new accounts payable system, resulting in streamlined processes and increased efficiency.
• Performed monthly closing activities, including accruals and account reconciliation.
• Processed and coded invoices, verified supporting documentation, and obtained proper approvals before payment.
• Managed the accounts payable email inbox, responding to vendor inquiries and resolving issues promptly.
• Assisted in the migration of the accounts payable system to a cloud-based platform, resulting in improved accessibility and data security.
• Conducted periodic audits to ensure compliance with internal controls and identify areas for process improvement.
• Collaborated with the procurement team to negotiate favorable payment terms and discounts with vendors.
• Processed and matched invoices with purchase orders and receiving documents, ensuring accurate and timely payments.
• Reconciled vendor statements and resolved discrepancies to maintain positive relationships.
• Managed the petty cash fund and prepared expense reports for reimbursement.
• Assisted in the implementation of electronic payment methods, reducing processing time and improving efficiency.
• Participated in cross-functional projects to streamline accounts payable processes and reduce manual tasks.
• Verified and entered invoices into the accounting system, ensuring accuracy and proper coding.
• Prepared monthly reports on outstanding payables and aging analysis for management review.
• Assisted in the annual audit by providing supporting documentation and explanations for accounts payable transactions.
• Maintained organized filing systems, both physical and digital, to facilitate easy retrieval of documents.
• Collaborated with the purchasing department to resolve pricing and quantity discrepancies with suppliers.
• Manage the full-cycle accounts payable process, including invoice processing, vendor communication, and payment disbursement.
• Implemented a digital document management system, reducing paper usage by 50% and improving efficiency.
• Developed and maintained strong relationships with vendors, negotiating favorable payment terms and resolving issues promptly.
• Collaborated with the finance team to streamline the month-end closing process, resulting in faster financial reporting.
• Assisted in the implementation of an automated expense tracking system, improving accuracy and reducing processing time.
• Processed a high volume of invoices on a daily basis, ensuring accuracy and adherence to company policies.
• Assisted with the implementation of a new accounts payable software, providing training to other team members.
• Collaborated with cross-functional teams to identify cost-saving opportunities and improve vendor relationships.
• Conducted regular audits to ensure compliance with internal controls and government regulations.
• Participated in process improvement initiatives, resulting in streamlined workflows and increased productivity.
• Processed and coded invoices, verified accuracy, and resolved discrepancies with vendors.
• Maintained accurate records of accounts payable transactions and ensured proper filing for audit purposes.
• Assisted in the preparation of annual budgets and forecasts, providing valuable insights into cash flow projections.
• Collaborated with the finance team to reconcile accounts payable-related general ledger accounts.
• Provided support during the implementation of a new ERP system, assisting with data migration and testing.
• Processed and audited high-volume invoices, purchase orders, and expense reports with a focus on accuracy and timeliness.
• Reviewed and resolved vendor inquiries regarding outstanding payments resulting in improved vendor relationships.
• Implemented process improvements to streamline accounts payable procedures and reduce payment errors.
• Contributed to month-end closing activities, including accruals and account reconciliation.
• Assisted in the preparation of financial reports and analysis for management review.
• Managed the full-cycle accounts payable process, ensuring accuracy and adherence to company policies.
• Streamlined the vendor onboarding process, resulting in reduced setup time and improved efficiency.
• Collaborated with cross-functional teams to resolve payment discrepancies and address vendor inquiries promptly.
• Implemented a vendor performance evaluation system, resulting in improved supplier selection and cost management.
• Led a project to digitize accounts payable records, improving accessibility and reducing storage costs.

Quantifying impact on your resume

• Include the total amount of invoices you've processed per month or year, showcasing your workload handling capabilities.
• List any significant reduction in invoice processing time due to efficiency measures you introduced, displaying your initiative and problem-solving skills.
• Highlight the percentage decrease in late payments after implementing organizational tactics or new software, demonstrating your impact on the company's financial health.
• Specify the volume of vendor accounts you managed effectively, representing your multitasking and relationship management skills.
• Mention if you have reduced costs by negotiating discounts with suppliers, illustrating your negotiation skills and savings achieved.
• Indicate the number of payment errors you have identified and rectified, showing your attention to detail and ability to avoid potential financial losses.
• Document any successful automation initiatives in terms of percentage process acceleration, proving your adaptability and tech-savviness.
• Report any increase in supplier satisfaction scores during your tenure, indicating your interpersonal skills and focus on stakeholder satisfaction.

Building a accounts payable specialist resume when experience is sparse

If you're light on relevant experience, consider highlighting:

• Short-term roles or internships undertaken during your academic years.
• Contractual roles, emphasizing their relevance and the outcomes achieved.
• Alternative resume formats, such as functional or hybrid, that spotlight your skills.
• Research roles, especially if they involved significant projects or if your contribution was pivotal to the project's success.
• How to Write Your First Job Resume Guide
• Job Shadowing on Resume

Boost your resume by focusing on the practical aspects of each job requirement. While it's good to have job-related keywords on your resume, ensure they're backed by action verbs and quantifiable data. This gives recruiters a clear picture of your accounts payable specialist professional journey.

When recruiters review accounts payable specialist resumes, they're looking for a mix of technical know-how and personal attributes.

Technical skills demonstrate your proficiency in specific tools or tasks. They indicate if you're ready to jump into the role or if you'll need extensive training.

On the other hand, soft skills reflect your interpersonal abilities. They show how you'll fit into a team or company culture.

To effectively present these skills on your resume:

• Design a skills section that highlights both your technical and interpersonal strengths.
• Provide examples where you've applied these skills, such as projects or tasks.
• For soft skills, describe situations where they've been crucial to your success.
• Use metrics, like improved efficiency or positive feedback, to validate your skills.

For inspiration, explore the preferred skills of leading accounts payable specialist professionals.

Top skills for your accounts payable specialist resume

Accounting software proficiency

Accounts payable procedures knowledge

General ledger management

Financial reporting

Invoice processing

Audit support

ERP systems (like SAP, Oracle)

Taxation understanding

Microsoft Office Suite (Excel, Word, Outlook)

Attention to detail

Time management

Problem-solving skills

Organizational skills

Communication skills

Collaboration and teamwork

Critical thinking

Adaptability

Confidentiality

Sometimes, basic skills mentioned in the job ad can be important. Include them in your resume, but don't give them too much space.

Your education section can highlight skills and experiences perfect for the job.

• List college or university degrees with the school name and dates.
• If you're still studying, mention your expected graduation date.
• Think twice before adding unrelated degrees. Space on your resume is precious.
• Discuss educational achievements if they boost your job relevance.

There are many certifications out there. Which ones should you include?

• List your main degree in a separate section with the school name and dates.
• Only add certifications that highlight your skills and experience.
• Place unique or recent certifications near the top.
• Add a brief description to certifications if it helps show your skills.

Remember, it's not about quantity but relevance.

Best certifications to list on your resume

• Certified Accounting Technician (CAT) - International Federation of Accountants

List your degrees in reverse order, starting with the newest. A recent PhD or unique field could set you apart.

• GPA on Resume
• Cum Laude on Resume

Many accounts payable specialist candidates ponder whether to include a resume summary or objective.

Here's a breakdown:

• A Resume objective outlines your career aspirations. It tells recruiters why you're applying and the value you can bring.
• A Resume summary offers a snapshot of your significant achievements, giving a quick overview of your expertise.

New professionals might lean towards an objective, while seasoned experts might prefer a summary. Whichever you choose, ensure it's tailored to the role.

For inspiration, review examples from established accounts payable specialist professionals.

Resume summary and objective examples for a accounts payable specialist resume

• Seasoned finance professional with 10 years of experience managing accounts payable operations for Fortune 500 corporations. Demonstrates a keen understanding of accounting principles and proficiency in software such as SAP and Oracle. Increased efficiency by 20% through process improvements.
• Highly meticulous professional with over 15 years of experience, including 8 years in accounts payable management within retail sector. Notable expertise in QuickBooks and Excel, coupled with a proven track record of implementing cost-saving measures, reducing discrepancies by 30%.
• Highly organized individual transitioning from an administrative background, bringing excellent communication skills and attention to detail. Holds a Bachelor's degree in Finance and has completed coursework in account reconciliation and financial reporting. Seeking to leverage these skills to manage accounts payable operations.
• Dynamic professional making a career switch from project management to accounts payable, armed with an MBA and strong analytical skills. Acquired proficient knowledge in accounting software during studies and seeks to apply these skills in managing invoices and payments.
• Recent graduate with a B.Com degree and a major in Finance aiming to start a career in accounts payable. Strong emphasis on detail-oriented tasks and mathematical accuracy during education. Eager to apply academic knowledge to real-world financial scenarios at a growth-oriented firm.
• Aspiring Accounts Payable Specialist with internship experience in the finance sector. Possesses an Academic Excellence award in Accountancy and adept knowledge of MS Office Suite. Desires to utilize this knowledge base and enthusiasm to contribute effectively to a dynamic business environment.

Make your accounts payable specialist resume truly distinctive by adding supplementary sections that showcase:

• Awards that underscore your industry recognition.
• Projects that bolster your application's relevance.
• Hobbies , if they can further your candidacy by revealing facets of your personality.
• Community involvement to highlight causes you champion.
• Structure your resume to spotlight career highlights and relevance to the role.
• Keep your resume concise, prioritizing relevant experiences.
• Detail specific achievements that showcase your suitability for the role.
• Both technical and interpersonal skills should be evident throughout your accounts payable specialist application.

Looking to build your own Accounts Payable Specialist resume?

• Resume Examples

Negotiating a Salary Increase for a New Job: What to Expect and How to Ask

Resume keywords to land interviews and get hired, first job jitters: how long should you stay at your first job, area of expertise: a smart way to curate resume experience and skills, infographic: resumes around the world, a guide to finding a headhunter.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

• Career Blog

Accounts Payable Specialist Resume Example for 2024

Accounts payable specialists are the backbone of any business, ensuring that suppliers and vendors are paid accurately, on time, and in full. They are responsible for managing invoices, processing payments, and reconciling accounts. The role of an accounts payable specialist is critical to the success of any organization, and it is essential that they have a well-written resume to showcase their skills and experience.

The purpose of an accounts payable specialist resume is to highlight the candidate’s expertise in the field of accounts payable, including their knowledge of accounts payable processes, financial analysis, and vendor management. A well-written accounts payable specialist resume should also showcase the candidate’s ability to work under tight deadlines, multitask effectively, and problem-solve.

The importance of a well-written accounts payable specialist resume cannot be overstated. It is often the first interaction a candidate has with a potential employer, and it can significantly influence their chances of landing an interview. A well-crafted resume can help a candidate stand out from the competition and demonstrate their value to the organization. In addition, a well-written resume can provide insight into the candidate’s communication skills, attention to detail, and ability to organize and manage data.

In this article, we will provide an example of an accounts payable specialist resume that showcases the key skills and attributes that employers look for in a candidate. We will also provide tips and best practices for crafting a winning resume that will help you land your next job in accounts payable.

Resume Basics

A well-crafted resume is the key to landing your dream job as an Accounts Payable Specialist. Here are some basics to keep in mind when creating your resume:

Formatting guidelines

Formatting your resume appropriately can make all the difference. Here are some important considerations:

• Use a font size of 10-12 points for the body text.
• Use professional-looking fonts like Arial, Times New Roman, or Calibri.
• Use bullet points to highlight your skills and experience.
• Keep your resume to one page if possible.
• Use a consistent format throughout your resume.

Writing etiquette

Writing your resume correctly can help you stand out from other applicants. Here are some key things to keep in mind:

• Customize your resume for each job you apply for.
• Start with a strong objective or summary statement that highlights your skills and experience.
• Use action verbs to describe your accomplishments (e.g. managed, implemented, created).
• Be specific about the tasks and responsibilities you had in previous jobs.
• Use quantifiable results where possible (e.g. reduced expenses by 20%).

Common mistakes to avoid

There are some common mistakes that many job seekers make when creating their resume. Here are some pitfalls to avoid:

• Don’t include irrelevant information or experiences.
• Don’t use a generic objective statement.
• Don’t use first-person pronouns (e.g. I, me, my).
• Don’t list job duties without explaining your accomplishments in those roles.
• Don’t lie or exaggerate your skills or experience.

By following these guidelines for formatting, writing etiquette, and avoiding common mistakes, you can create a strong, compelling resume that stands out to hiring managers. Good luck on your job search!

Accounts Payable Specialist Job Description

An Accounts Payable Specialist is responsible for handling the financial dealings of a company including, but not limited to, processing invoices from vendors and ensuring all payments are made in a timely and accurate manner. The following are some of the major responsibilities and duties of an Accounts Payable Specialist:

Responsibilities and Duties

• Process and verify all incoming invoices and purchase orders from vendors
• Accurately enter all invoices into the accounting system
• Ensure timely payments to vendors to maintain good relationships
• Monitor and track all expenses and ensure they are allocated to the correct accounts
• Reconcile any discrepancies or issues with vendors in a timely manner
• Assist with month-end and year-end closings as required
• Maintain accurate financial records and documentation

Essential Skills and Requirements

To perform the duties of an Accounts Payable Specialist, the following essential skills and requirements are necessary:

• Attention to detail and accuracy
• Organizational skills
• Strong mathematical skills
• Ability to work under pressure and meet tight deadlines
• Excellent communication skills, both written and verbal
• Proficiency in accounting software, particularly with accounts payable modules
• Proficiency in Microsoft Excel

Industry-Specific Knowledge

In addition to essential skills and requirements, an Accounts Payable Specialist must have industry-specific knowledge of accounting principles, particularly with accounts payable processes. This includes the ability to understand and interpret financial statements, identify discrepancies, and resolve any issues accordingly. Accounts Payable Specialists should also be familiar with regulatory and compliance requirements, particularly in regards to tax and legal requirements.

Being an Accounts Payable Specialist requires excellent organizational skills, attention to detail, and strong mathematical abilities. Industry-specific knowledge is also essential to ensure compliance and accurate financial record-keeping. Incorporating all these elements into a compelling resume should attract potential employers in search of qualified Accounts Payable Specialists.

Resume Summary and Objective Statement

When it comes to creating an effective accounts payable specialist resume, the summary and objective statements are crucial sections that can make a significant impact. These sections serve as an introduction to the rest of the resume and provide recruiters with an overview of the candidate’s skills, accomplishments, and career goals. In this section, we will discuss the difference between a resume summary and objective statement, the best practices for writing them, and provide examples of effective statements.

Resume Summary vs. Objective Statement

A resume summary is a brief statement that highlights a candidate’s relevant skills, experience, and achievements. It is typically used by candidates with several years of experience in a particular field. A resume objective statement, on the other hand, is a more generalized statement that outlines a candidate’s career goals and aspirations. It is usually used by candidates who are starting their careers or changing industries.

Best Practices for Writing Summary and Objective Statements

When writing a summary or objective statement for an accounts payable specialist resume, here are some best practices to keep in mind:

• Keep it concise: Your statement should be no more than 2-3 sentences and focus on the most relevant information. Avoid including irrelevant details or information that does not add value to your candidacy.
• Use strong action words: Start your statement with strong action words that highlight your skills and achievements. Use active verbs such as “managed,” “implemented,” and “reduced” to demonstrate your accomplishments.
• Tailor it to the job: Customize your statement to align with the job description and requirements. Highlight the skills and experiences that directly relate to the job you are applying for.
• Showcase quantifiable achievements: Use numbers, percentages, and other metrics to demonstrate your accomplishments. This provides concrete evidence of your skills and helps you stand out from other candidates.

Examples of Effective Statements

Here are some examples of effective summary and objective statements for an accounts payable specialist resume:

Resume Summary Statement:

“Experienced accounts payable specialist with over 5 years of experience managing vendor relations, processing invoices, and reconciling accounts. Proficient in ERP systems and skilled at identifying and resolving discrepancies. Accurately maintains records and prepares timely reports to support financial analysis.”

Objective Statement:

“To obtain an accounts payable specialist position with a reputable organization where my skills and experience in managing and processing invoices and maintaining accurate records can be utilized. Looking forward to contributing to the financial success of the company by identifying and resolving discrepancies and improving vendor relationships.”

A well-written summary or objective statement can make a significant impact on your accounts payable specialist resume. By following the best practices outlined above and using effective examples, you can create a powerful statement that showcases your skills, experience, and career goals.

Professional Experience

When it comes to listing your work experience on your accounts payable specialist resume, it’s important to do so in a way that effectively showcases your expertise and relevance to potential employers. Here are some tips for doing just that:

How to List Work Experience Effectively

First and foremost, it’s important to list your work experience in reverse chronological order, starting with your most recent position and working backwards. This makes it easy for recruiters and hiring managers to follow the progression of your career and see your most recent accomplishments and responsibilities.

For each position, include the following information:

• Company name and location
• Employment dates (month and year)
• Bulleted list of responsibilities and accomplishments

Tips for Showcasing Relevant Information

When listing your responsibilities and accomplishments, it’s important to focus on information that is relevant to the accounts payable specialist job you’re applying for. Some tips for showcasing this information effectively include:

• Tailor your bullet points to match the job description. Look at the job posting and see what specific skills and responsibilities are mentioned, then make sure to highlight any relevant experience you have in those areas.
• Use numbers and metrics whenever possible. This helps to make your achievements more concrete and demonstrates the impact you had in your previous roles.
• Highlight any relevant certifications you hold. This is especially important if you have a certification related to accounts payable or finance, as it shows a dedication to your field.

Action Verbs to Use When Describing Duties and Accomplishments

When writing your bullet points for each position, it’s important to use strong action verbs that demonstrate your skills and accomplishments. Here are some examples:

• Processed and reconciled invoices, ensuring timely and accurate payments
• Resolved payment discrepancies, working closely with vendors to address any issues
• Implemented new accounts payable system, resulting in a 20% reduction in processing time
• Prepared financial reports and assisted with month-end close processes
• Conducted regular audits of accounts payable processes, identifying and addressing areas for improvement

By following these tips and using strong action verbs, you can effectively showcase your expertise and relevance as an accounts payable specialist in your resume’s professional experience section.

Education and Training Section

Accounts Payable Specialists are highly specialized professionals who have typically gained their skills and knowledge through a combination of education and on-the-job training. As such, listing your education and training in a clear and concise manner on your resume is essential to showcasing your qualifications and expertise in the field.

Information to include

In the Education and Training Section of your Accounts Payable Specialist resume, it’s important to include the following information:

• Name of the institution where you earned your degree or completed your training
• Type of degree or training program completed (e.g. bachelor’s degree in accounting, certificate in bookkeeping)
• Field of study or area of specialization
• Date of completion (month and year)

It’s also important to highlight any academic honors or accolades, such as Dean’s List or Cum Laude, that you may have received during your studies.

How to position education on the resume

When it comes to positioning your education on your resume, there are a few options to choose from. The most common placement is to list your Education and Training section directly after your Professional Experience section, as this allows potential employers to quickly see your qualifications and experience in the field.

Another option is to list your education and training at the top of your resume, above your Professional Experience section. This can be especially effective if you are a recent graduate or if your degree or training program is directly relevant to the position you are applying for.

Listing certifications and other relevant training

In addition to your formal education, you may also have gained certifications or completed other relevant training programs that have helped you develop your skills as an Accounts Payable Specialist. When listing these on your resume, follow these best practices:

• Include the name of the certification or training program
• Name of the certifying organization or training provider
• Any relevant details or achievements, such as a high score on a certification exam

Be sure to only list certifications and training programs that are directly relevant to the position you are applying for. This will help to demonstrate your expertise and knowledge in the field, while also showing that you are committed to ongoing professional development.

The Education and Training Section of your Accounts Payable Specialist resume is an important component that can help you stand out from other job applicants. By following these best practices for information to include, how to position your education, and listing your certifications and other relevant training, you can create a compelling resume that showcases your skills and qualifications to potential employers.

Technical Skills

As an Accounts Payable Specialist, your technical skills are extremely important to highlight on your resume. These skills are essential in this role and can help set you apart as a qualified candidate.

Including your technical abilities on your resume is important because it shows potential employers that you have the necessary software and system experience to excel in the role. This is particularly helpful if the company uses specific software and systems that you have experience with.

When listing your technical skills, it is important to focus on those that are most relevant to the job. Some examples of software and systems you may want to include are:

• Microsoft Excel

However, make sure to tailor your list to the specific job posting and company requirements. If they mention a specific software or system that you have experience with, make sure to include it on your list.

While listing your technical skills is important, it is equally important to highlight them in a way that catches the eye of the hiring manager. Here are some tips for effectively highlighting your technical abilities in your resume:

Use bullet points.  When listing your technical skills, use bullet points rather than paragraphs. This makes it easier for the hiring manager to scan and quickly identify your skills.

Be specific.  Rather than just listing a skill like “Microsoft Excel,” be specific about your level of expertise. For example, you could say “Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP.”

Use metrics.  Whenever possible, use metrics to show the impact of your technical skills. For example, if you improved a process using QuickBooks, include the percentage increase in efficiency.

Provide examples.  If you have completed any projects or tasks that demonstrate your technical skills, be sure to include them in your resume. This shows that you have practical experience rather than just theoretical knowledge.

By following these tips, you can effectively highlight your technical skills and demonstrate your value as an Accounts Payable Specialist.

Accomplishments and Achievements

When crafting your Accounts Payable Specialist resume, it’s important to emphasize your accomplishments and achievements. This is a great opportunity to showcase specific examples of how you’ve contributed to the company and add more value to your skills and experiences.

Examples of Accomplishments to Include

To help you get started, here are some potential accomplishments to include in your resume:

• Reduced invoice processing time by xx% by implementing automation tools and streamlining workflows
• Implemented a new vendor management system resulting in a xx% reduction in late payments and improved vendor relations
• Successfully resolved a dispute with a vendor that saved the company $xx,xxx in potential legal fees
• Trained and mentored new team members resulting in a xx% increase in productivity
• Created and implemented new policies and procedures that improved accuracy and efficiency in the accounts payable process
• Conducted a thorough audit of accounts payable records and identified and resolved xx discrepancies

Remember to choose accomplishments that are relevant to the position you’re applying for and demonstrate how you can add value to the company.

How to Highlight Achievements Effectively

When highlighting your accomplishments, make sure to follow these tips:

• Use bullet points to make your accomplishments stand out
• Use action verbs and specific quantitative details
• Format your accomplishments in a way that is easily readable
• Put your most impressive accomplishments first to catch the reader’s attention

Quantifying Accomplishments for Maximum Impact

To make your accomplishments even more impactful, it’s important to quantify them. This means putting a specific number or percentage to your achievements. For example, “Reduced invoice processing time by 40%.” This not only adds credibility but also shows the impact of your work.

Here are some ways to quantify your accomplishments:

• Percentage improvements or reductions (e.g., reduced processing time by 20%)
• Amount of money saved or earned for the company (e.g., saved the company $10,000 in vendor fees)
• Number of processes, policies, or procedures implemented (e.g., implemented new policies that improved accuracy by 30%)

Quantifying your accomplishments not only adds credibility but also helps the hiring manager understand the impact of your work.

Highlighting your accomplishments and achievements is crucial when creating a standout Accounts Payable Specialist resume. Be sure to choose relevant accomplishments, use action verbs and quantitative details, and quantify wherever possible to maximize the impact of your work.

Keywords and Phrases for Accounts Payable Specialist Resumes

As an Accounts Payable Specialist, having a well-crafted resume is essential to landing your dream job. One way to ensure that your resume is noticed by hiring managers and recruiters is by including relevant keywords and phrases that demonstrate your industry-specific knowledge and expertise.

Industry-specific Keywords and Phrases

To make your resume stand out from the pile, it’s crucial to include industry-specific keywords and phrases that are common in the accounting and finance field. Some examples of relevant keywords include:

• Accounts Payable
• Invoice Processing
• Vendor Management
• Expense Reports
• Account Reconciliation
• General Ledger
• Purchase Orders
• Payment Processing
• Audit Compliance

By incorporating these keywords into your resume, you’ll be demonstrating to potential employers that you have a solid understanding of the key functions of an Accounts Payable Specialist.

Tips for Finding and Including Keywords

The best way to identify industry-specific keywords and phrases is by conducting thorough research on the job description and the company you’re applying to. Look for keywords in the job posting, and use them in your resume to showcase that you meet the required qualifications.

Another useful tool for finding keywords is by using online job listing sites such as Indeed or Glassdoor. Look for similar job postings and highlight the most commonly used keywords and phrases.

Ideally, you should incorporate these keywords naturally throughout your resume. Strategic placement in the professional summary or job descriptions can make a difference in catching the recruiter’s eye.

Avoiding Overuse of Keywords

While it’s essential to use relevant keywords in your resume to stand out among other applicants, it’s equally important to avoid overusing them. Keyword stuffing, or using too many keywords, can make your resume appear unnatural and cause it to be immediately discarded by a recruiter.

Instead, focus on using keywords in a way that highlights your skills and experience in a substantial and meaningful way. Use action-oriented verbs and quantify your achievements to demonstrate your impact on previous roles.

Incorporating relevant keywords and phrases in your Accounts Payable Specialist Resume can make a positive first impression on hiring managers and increase your chances of being invited to an interview. Remember to conduct thorough research, use keywords strategically, and avoid overusing them to showcase your expertise as an Accounts Payable Specialist.

Additional Resume Tips and Tricks

A strong resume is crucial in making a good first impression on potential employers. Here are some additional tips and tricks to take your accounts payable specialist resume to the next level.

Maximizing Resume Readability

A cluttered, difficult-to-read resume can quickly turn off hiring managers. Here are some tips to ensure the readability of your resume:

• Choose a clean and simple font, such as Arial or Calibri, in a size between 10 and 12 points.
• Use bullet points to break up text and make it easy to scan.
• Organize your resume with clear headings and subheadings.
• Use plenty of white space to create visual interest and make your resume less overwhelming.

Customizing the Resume for each Job Application

Customizing your resume for each job application can improve your chances of standing out to potential employers. Here are some tips to help you tailor your resume:

• Read the job description carefully and highlight key skills and requirements.
• Use keywords from the job posting in your resume, especially in the skills and qualifications section.
• Customize your objective or summary statement to match the job you’re applying for.
• Use specific examples from your experience to highlight skills that match the job requirements.

Examples of Extra Sections to Include

Adding extra sections to your resume can give potential employers a more comprehensive view of your experiences and skills. Consider including the following sections:

• Certifications and Licenses : List any relevant certifications or licenses you hold, such as a Certified Accounts Payable Professional (CAPP) designation.
• Professional Memberships : Mention any professional organizations you belong to that are relevant to the accounts payable field.
• Volunteer Experience : Highlight volunteer work you’ve done that shows off your skills, such as organizing a fundraising event or managing a team of volunteers.
• Language Skills : If you’re fluent in another language, this can be a valuable skill for accounts payable specialists who work with vendors from around the world.

By following these additional tips and tricks, you can create a strong, customized accounts payable specialist resume that showcases your skills and experiences in the best possible light.

Accounts Payable Specialist Resume Example

An Accounts Payable Specialist is a crucial role in any organization that manages its finances. It is responsible for handling and tracking all incoming and outgoing payments, maintaining accurate records, and collaborating with other departments. Therefore, creating a well-crafted resume is crucial for landing a job in this field.

A comprehensive example resume

A comprehensive Accounts Payable Specialist resume should include the following sections:

Contact Information  – The header should include your name, phone number, email address, and location. Make sure to use a professional and legible font.

Objective  – This section should summarize your goals and objectives, aligning them with the requirements of the job. For example, “Dedicated Accounts Payable Specialist with five years of experience seeking a position in a fast-paced organization that values accuracy and attention to detail.”

Summary Statement  – This section should highlight your skills, achievements, and qualifications in a brief and impactful way. For instance, “Experienced in handling invoices, reconciling accounts, and maintaining vendor relationships. Proficient in accounting software such as QuickBooks and Oracle.”

Work Experience  – This section should provide details of your professional experience, including the company name, job title, employment dates, and key responsibilities. Focus on quantifiable achievements, such as reducing payment errors or improving payment processing times.

Education  – This section should list your educational qualifications, including your degree, major, institution, and year of graduation. Include any relevant coursework such as accounting or finance.

Skills  – This section should list your technical and soft skills, including proficiency in accounting software, communication skills, and attention to detail.

Analysis of effective resume sections

Effective resume sections are those that demonstrate how you can add value to the organization. A good objective statement shows that you understand the job requirements and are committed to the role. A summary statement highlights your key achievements and qualifications.

Work experience should showcase not only the duties of the role but also any significant accomplishments or improvements. Education should demonstrate your qualifications for the role, while the skills section confirms your technical and soft skills.

Best practices for tailoring the resume to different job applications

Tailoring your resume for different job applications is essential to highlight the most relevant skills and experiences to the role. Here are some best practices to tailor your resume:

Review the job description – Carefully read and understand the job description to identify the key skills, experience, and qualifications required for the role.

Customize your objective statement – Revise your objective statement to align with the job description and show your interest in the role.

Highlight relevant work experience – Emphasize relevant work experience that demonstrates how you can add value to the organization, including any achievements that align with the job requirements.

Related Articles

• Consultant Resume Writing Tips and Examples for 2023
• Field Engineer: Job Description, Responsibilities & Skills
• 10 Business Development Resume Examples for 2023 Success
• Effective Job Interview Thank-You Letter Examples for 2023
• Content Strategist Resume: The 2023 Guide with Examples

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Accounts Payable Specialist Resume Sample

Get more job offers & find inspiration for your own resume with our free, expertly drafted Accounts Payable Specialist resume sample. Copy-paste this resume sample at no cost or rewrite it using our HR-approved resume maker.

Related resume guides and samples

How to write an appealing accountant resume

How to build the perfect auditor resume

How to build a great bookkeeper resume

Ultimate tips for the perfect finance analyst resume

Five great tips for your insurance agent resume

How to write an appealing investment advisor resume?

Create the perfect resume for a role in tax services

Accounts Payable Specialist Resume Sample (Full Text Version)

Annie rattay, professional summary.

Highly skilled and detail-oriented Accounts Payable Specialist with a proven track record of accurately and efficiently processing invoices. With 8 years of experience in finance, I excel in dynamic and fast-paced environments. Committed to delivering up-to-date account reports to optimize cash flow management. A collaborative team player with a proactive approach and a strong desire for continuous learning and growth. Demonstrates a relentless drive to surpass both personal and team objectives.

• Managed accurate processing of up to 10,000 invoices (€1.2M) per month, overseeing vendor/supplier relations, purchasing orders, expense reports, and payment transactions.
• Communicated extensively with upper management and conducted detailed financial analysis to provide insights to related departments.
• Ensured correct payments to third parties according to local and corporate instructions and regulations.
• Prepared vendor checks and maintained detailed transaction records in Excel.
• Managed billing, accounting, and collections, accounts payable, financial statement preparation, reporting, analysis of automated data, and interaction with internal and external audit teams.
• Developed strong expertise in US GAAP and IRS tax rules and regulations.
• Processed vendor payments efficiently, prioritizing cash discount invoices.
• Conducted three-way match reconciliation of purchase orders to goods receipt to invoices.
• Reviewed and cleared monthly journals to ensure accurate charges and payments to creditors.
• Supported and participated in collaborative activities to drive continuous process improvement.
• Collaborated on projects to enhance the efficiency and effectiveness of accounting operations.
• Supported in closing activities and handled ad-hoc workload as required.
• Entered invoices and credit memos for designated suppliers.
• Aided in month-end tasks to complete AP module, generate accruals, and manage prepayments.

ACHIEVEMENTS

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Edit this sample using our resume builder.

Let your resume write itself — with ai..

Similar job positions

Office Staff Insurance Agent Finance Analyst Front Desk Receptionist Administration Personal Assistant Bookkeeper Investment Advisor Facilities Manager Auditor Accountant Tax Services

Related administrative resume samples

Related administrative cover letter samples

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

Resume Builder

• Resume Experts
• Search Jobs
• Search for Talent
• Employer Branding
• Outplacement
• Resume Samples
• Coordinator

Accounts Payable Coordinator Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the accounts payable coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Assist in performing various daily tasks including but not limited to vendor invoicing and security deposit processing
• Builds and maintains a working relationship with our restaurant management teams
• Provide support in our invoice workflow system. Ensure the Springer policy and procedures are followed
• Work with the Team Lead in establishing the new shared service center (SSC)
• Assist the business in the functional and technical aspects of the ReadSoft workflow tool for approving invoices
• Perform duties and responsibilities in accordance with established policies and procedures
• Assist in process and procedure development
• Provide solutions to identified issues that will lead to reduction in work load, streamline operations and improve efficiencies of this desk
• Manage the month end outlet inventory counts, accurately enter those inventories in SWS, and provide reports to Accounting to make adjusting inventory entries
• For accurate and efficient payments, ensure that all checks match paperwork and invoices provided
• Organization and filing of plant paperwork and truck to truck paperwork
• Research and correct information regarding a work order or send to property manager for an approval or further research
• Assist in working with vendors to set up electronic form of payment
• Assist with managing the Amex Corporate Card program-> ordering new & replacement cards, handling fraud issues, monitoring the program using Amex@work
• Strong working knowledge of applicable accounts payable/procurement/general ledger financial systems and procedures
• Working knowledge of basic Accounting principles knowledge
• Solid interpersonal skills with ability to communicate professionally and effectively
• Proficient knowledge of Microsoft Office and QuickBooks
• Attention to detail and ability to maintain a high level of accuracy when entering invoices and generating/analyzing reports for Cost of Goods expenditures
• Working knowledge of MS-Office Suite; strong knowledge of Word & Excel
• Strongly detail oriented – consistently able to maintain exacting standards in repetitive work
• Basic knowledge in MS Office (Word, Excel, PowerPoint), Great Plains, AX Dynamics, and Imaging Systems
• Thorough knowledge of applicable Accounts Payable / General Ledger Systems and procedures, Financial Chart of Accounts and Corporate procedures
• Knowledge of applicable Accounts Payable / General Ledger Systems and procedures, Financial Chart of Accounts and corporate procedures

15 Accounts Payable Coordinator resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, accounts payable coordinator resume examples & samples.

• Work on the FedEx process and ensuring payment
• Processing Customs duty, goods freight, & other invoices
• Assisting team on other payment requests
• Applying payments in the financial system
• Ensuring vendors receive confirmation of payment
• Liaison between business units(Theory, HL) and FRUS
• Assist in sales tax uploads for all retail stores
• Filling processed wires & invoices
• Intermediate Excel skills with knowledge of v lookups and pivot tables
• 2- 3 years general AP experience. Retail experience is a plus
• Detailed oriented and highly organized
• Demonstrated proficiency to organize and manage a large amount of invoices
• Bachelor’s degree in Business, Accounting or a related field
• Experience with the following systems strongly desired
• Sales FORCE
• Oracle Financials
• FTP (File Transfer protocol) is a plus
• Sorting the mail
• Coding of all Overhead invoices for all brands to the expense accounts
• Distributing invoices to the proper managers for approval
• Entering AP in the system. Responsible for making sure that all Accounts Payable have been entered in the system on the corresponding period, and for month end accruals
• Preparing cheque run (1/week)
• Reconciling monthly statements with all vendors
• Following up on a timely basis to maintain current status
• Other duties as assigned by Controller
• Other duties as assigned by Shared Services Analyst
• Contact field finance and other personnel on processing issues, as appropriate
• Identify processing and/or accounting issues, and recommend ways to overcome these
• Create and distributes reports
• Interact with outside legal counsel and vendors on billing issues
• Gain an understanding of the firm's business, organization structure, and finance and accounting operations
• Act as a subject matter resource in a specific functional accounting area, and as a technical resource for others
• Identify and resolve issues that could reduce the quality of service
• Gain knowledge of the policies and procedures of a specific functional accounting area, and process transactions in accordance with established procedures
• Gain proficiency in specific functional accounting area applications (e.g., Global Financial Information System, Lawtrac, global Time and Expense system, Accounts Payable Workflow Applications, bottomline)
• English language skills - excellent written and verbal communication
• A positive "can-do" attitude and approach to responsibilities
• Demonstrated commitment to the job
• Competent at identifying and overcoming barriers to achieve results
• Experience in all aspects of Accounts Payable including use tax and issuance of 1099's
• Knowledgeable of 1099 rules
• Ability to perform basic reconciliations
• Knowledge of Oracle AP
• Knowledge of basic accounting concepts and principals
• One to two years of business experience
• Excellent PC skills, working knowledge of various Accounts Payable systems
• Demonstrated ability to manage multiple tasks
• Ability to meet critical deadlines
• PeopleSoft or Oracle experience
• 5+ years of Accounts Payable related experience
• Bachelor's Degree in Accounting
• Microsoft Office/Suite (Excel, Word, etc.)
• 5+ years of Accounts Payable experience
• Proficient in the use of Microsoft Office Applications
• Oracle background
• Associate's Degree in Business or related field
• Previous experience with General Ledger accounts
• Working knowledge of Yardi software
• 2+ years of experience in Accounts Payable
• High School Diploma or working towards an Associate's Degree in Accounting and/or Finance
• Proficient user in Microsoft Office Suite/Serenic
• Experience with a Nonprofit Organization
• 2-3 years of accounts payable experience
• Experience using 2- and 3-way purchase orders
• Extensive knowledge of using enterprise resource planning (ERP) systems as well as invoice workflow systems
• Knowledge of Microsoft Office and Oracle
• Process purchase order related invoices according to established procedures. Communicate variances with the buyer
• Follow prioritization guidelines provided by the Supervisor and SR AP Specialist. Escalate transactions that require priority processing
• Provide customer service to internal and external customers using knowledge of AP
• Assure use of proper communication skills when using phone or email to resolve customer concerns in a timely manner
• Assure that proper documentation is provided before initiating vendor maintenance and/or set up. Identify and communicate discrepancies in the SAP vendor file
• Basic knowledge with any A/P EIPP workflow software preferred such as IPayables and ScanOne
• Manage daily work e.g. incoming invoices by mail and electronically, expense claims, W8 & W9 statements and prepare them for scanning. Follow up on returned checks
• Resolve escalated exceptions/queries that can’t be handled by our BPO provider
• Ensure our BPO provider processes our documents according to Springer AP policy and procedures
• Process on time all documents/activities that are not outsourced to our BPO provider like clearing postings
• Review expense claims to ensure adherence with Springer Company travel policy and reconcile/clearance of cash advances provided to Springer employees
• Review payment proposals and process check payments as well as wire payments
• Manage all different AP mailboxes and process items in a timely manner
• Review and approve any vendor master changes processed by our BPO provider
• Ensure debit balances are reduced to a minimum
• Reconcile P-card expenses
• Coordinate preparation of 1099/1042
• Support the royalty department during the annual royalty period
• Minimum three years of experience in a related field
• Must possess strong interpersonal, analytical, problem-solving, and presentation skills to work with people at all levels
• Well organized with strong time management skills and attention to detail
• Self-starter and ability to work well independently under limited direction
• Bachelor’s Degree in Accounting or Finance
• Reporting to the Group Accounts Payable Manager
• Managing a team of 7 AP assistants
• Setting and Monitoring team targets
• Preparation of payment runs
• Build strong relationships with both internal and external customers
• 2 years of experience in a detail-oriented accounts payable role
• Minimum of 1 year of experience with MS Office Suite products specifically Excel, PowerPoint, and Word
• Minimum of 1 year of experience with SAP accounting and Business Warehouse (BW) software
• Interested candidates must submit a resume/CV through nbcunicareers.com to be considered
• Must be willing to work in NYC
• Must have unrestricted work authorization to work in the United States
• Bachelor's degree in Business, Accounting, or Finance
• 1+ years Accounts Receivable or Accounts Payable experience
• Ability to work independently and prioritize workload
• Ability to work with different departments and clients
• Excellent research, organizational, analytical, communication and interpersonal skills
• Dashboard experience desired
• Problem solving skills, ability to dig in to problems and drive to resolution
• Review, prepare and process Expense Reports – ACH reimbursements, making sure all the expenses meet the requirements according with company policy
• Review all submitted items for proper approval and coding requirements
• Process invoices into financial software
• Process ACH payments for vendors
• .Provide quality customer service to external vendors and internal departments by answering/resolving inquires via research of invoices and payment
• Generate checks for different companies
• Attach all checks sent to Imaging to Oracle System
• Vendor maintenance, set up vendors, attach W-9 and IRS confirmation to the system
• Complete special projects as requested by supervisor or senior management
• Oracle Business Systems
• Computer literate in Microsoft Excel
• Ability to input information into a predetermined format
• Must be detail oriented and organized with the ability to meet deadlines
• Code and review vendor invoices
• Data entry of vendor invoices and electronic uploads of invoices (high volume with low error ratio)
• Process invoices using Purchase Order Receipts
• Proof daily batch reports for coding, descriptions and proper dates
• Research and resolve invoice issues
• Reconcile vendor statements and take necessary action
• Work within monthly close schedule
• Prepare check runs; includes selecting invoices to be paid, pull invoices and organize for submission to Accounts Payable Manager
• Scan checks and supporting invoices for electronic storage
• Sort and distribute mail daily
• 4+ years of experience in accounts payable processing, high volume data entry, and Purchase Order processing
• Proficient in Microsoft Outlook, Excel, and Adobe pdf
• Experience with Sage 100 (formerly MAS90) a plus
• Experience with 10-key by touch
• 2+ years of previous Accounts Payable experience
• General knowledge of Accounting
• Understanding of the General Ledger accounts and how they relate to invoices
• Build business relationship with vendors in the assigned portfolio - this includes management of escalated issues along with correspondence with vendors
• Preparation of payments to vendors including matching of electronic payments to paid invoices and expense reports on a weekly basis
• Matching, coding and processing of vendor invoices and credit notes
• Reconciling statements on a monthly basis
• Month end close
• 3+ years relevant experience in an accounts payable role - preferably within a multinational corporation background
• SAP/Oracle or other major ERP Systems experience is desirable
• Strong written and verbal communication skills are essential
• Strong computer skills especially MS Office
• Optical Character Recognition/Advanced Data Capture
• Upload and manual invoice processing
• Customer Service/Vendor Maintenance
• Enter/process invoices and credit memos in accordance with established policies, procedures, and timeframes
• Review purchase orders and receiving documents to verify receipt of goods or services for PO invoices. Follow up in a timely manner with requisitioners to request receipt. Work with vendors and/or Procurement to resolve errors that may result in payment delays
• Review invoices for correct general ledger account codes, discounts, payment terms, descriptions, taxes and accuracy
• Use the CMG Tax Matrix to ensure that tax is only paid or accrued when appropriate. Minimize the need for tax accruals and short-pays by working with vendors to ensure that taxes are charged at the appropriate rates
• Flag 1099 transactions to ensure accurate 1099 reporting at year-end
• Scan/tag appropriate backup not included in the OCR process. Research and resolve KwikTag issues to ensure all documents can be viewed
• Review invoice batches entered by other office staff for accuracy and compliance with established policies and procedures
• Reconcile monthly vendor statements and follow up on all open issues. Work with vendors and colleagues to resolve payment discrepancies
• Research, resolve and respond to internal and external information requests regarding payment status in a prompt and accurate manner
• Record payments in GP that are initiated outside of our financial system
• Assist in the maintenance of the vendor master data by adding new vendors, identifying duplicate vendors for deactivation, and updating existing vendor addresses, contact information and banking information according to established policies and procedures
• Provide assistance and back-up to other AP associates to ensure daily, weekly and monthly production goals are met
• Identify and participate in process improvement projects
• Participate in periodic service review calls with internal customers to ensure that services issues are identified and resolved. Escalate issues to department management as appropriate
• A two year Associates degree in Accounting or equivalent work experience
• 3 to 5 years accounts payable experience, preferably in a Shared Services environment
• Microsoft Dynamics (GP) or equivalent ERP system Accounts Payable module experience
• OCR/Advanced Data Capture and automated workflow experience preferred
• Strong Microsoft Excel and Word skills
• Team player who works well with both inter- and intra-departmental staff
• Ability to adapt quickly to changes in priority and to multi-task
• Ability to convey ideas and information clearly and effectively both verbally and in written form
• Self-motivated with high energy level
• Multi-tasking, organizational and time management skills
• Excellent written, verbal and interpersonal skills
• Ability to work as part of an integrated team essential
• Comfortable with complex ERP system transactions
• Demonstrates a commitment to accuracy while meeting departmental goals and deadlines
• Ability to maintain productive and professional relationships with vendors and internal customers
• Thorough understanding of the P2P process and the roles of other departments in the process
• Knowledge of 1099 and Sales/Use tax requirements
• Utilise the ReadSoft error log to investigate errors and understand why documents have not been fully processed. Use manual expertise and understanding of the process to correct errors on a timely basis in accordance with rules and tolerances so that documents can be routed for electronic workflow and approval
• Utilise knowledge of Shire’s “Delegation of Authority” rules and limits to ensure that invoices are correctly routed to the business for approval using the ReadSoft workflow tool
• Ensure completeness of SAP data by using an electronic scanning tool to capture manually keyed invoices and link them to SAP documents
• Liaise frequently and regularly with colleagues across the organization to ensure that invoices are approved by the business in a timely fashion in order to meet weekly payment deadlines and so that they are paid in accordance with vendor payment terms
• Assist the business with guidance on vendor and purchase order creation using automated tools. Understand what information is needed for correct vendor creation and ensure that it’s provided, so that invoices can be recognized via scanning technology and payments can be made correctly
• Liaise with vendors in relation to queries and their compliance in relation to invoice submission from a Procure to Pay Process point of view and to ensure invoice recognition by the scanning technology used
• A minimum of five years’ experience with a medium/large company
• Good Excel skills with v-look ups and pivot tables
• Coming out of distribution or manufacturing industry
• Experience with high volume accounts payable
• Receive, sort, and distribute mail
• Review vendor invoices, code to the general ledger, and secure approvals
• Process invoices (PO and non-PO) in a timely manner
• Respond to inquiries from vendors and internal clients
• Research and resolve invoice discrepancies and issues
• Assist with month-end closing
• Reconiciliation of vendor statements
• WOW! Internal and external customers
• Associate's Degree in Accouting or related field
• 1-3 years of accounts payable or general accounting experience
• Good operational knowldege of accounts payable processes
• Ability to work as a team
• Flexibility and ability to multi-task effectively
• Great Plains experience a plus
• Associate Degree in accounting preferred
• 3+ years of Accounts Payable experience or equivalent combination of training and experience
• 2-3 years of experience with Concur
• Working knowledge of American Express Core Reporting platform
• Working knowledge of Navision
• Experience with purchasing card processing
• Receive, sort and route invoices or credit memos for distribution and processing
• Initiate payment for trade invoices by
• Experience with Windows and the MS Office Suite
• Strong Excel Skills
• Remain detail-oriented, accurate and quick while handling large amounts of information
• Highly effective at organizing work and managing time
• Must demonstrate solid numeric ability
• Quickly able to reconcile miss-matched numbers, quantities, etc
• Able to rapidly and efficiently process data entry
• High School Diploma / GED preferred
• 1 – 2 years experience in a numerically oriented, systems-challenged environment
• 2-4 years of Accounts Payable experience
• Strong Communication and writing skills
• Some college experience
• AS 400 experience
• 3-8 years of prior related experience
• Knowledge of Concur
• Real Estate and SAP experience
• Prior experience in Expense Accounting
• Prior experience in purchasing or accounts payable
• Accounting background
• Purchase Order Reconciliation experience
• Knowledge of Great Plains and Excel
• Ability to understand and fully adhere to company policies and procedures
• Effective communication and organization skills
• Knowledge of Sales & Use tax and W-8/W-9 forms
• Strong Internal Control Concepts
• Operational Excellence (Lean Concepts)
• SAP knowledge developed preferably in FI/CO, MM modules
• Thorough understanding of basic Accounting principles
• Thorough understanding of Accounts Payable, Finance and Procurement processes
• Experience in virtual teams or geographically dispersed teams
• 1+ year of relevant Accounting experience
• Working knowledge of Quickbooks accounting system and JD Edwards ERP system
• Microsoft Office/Suite proficient (Outlook, Word, Excel, etc.)
• Basic knowledge of Microsoft Excel
• 3-5 years of relevant work experience
• Prior experience using Timberline and/or Sage
• Knowledge of computers, menu driven software and Windows [Excel & Word] along with computer data entry processes
• Skill in the operation of standard Office Machinery
• SAP/AP experience a plus
• Client service-oriented attitude
• Minimum one year of experience in an office environment
• Prior Accounts Payable experience a plus
• Exceptional time management and problem solving skills
• Construction background
• Working knowledge of Timberline
• T&E experience
• General Ledger knowledge
• Experience with Concur
• Sage MAS500 knowledge
• Proficiency in SAP Accounts Payable Module
• Strong knowledge of Accounting Principles
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Bachelor's of Science Degree
• 5 years in accounts payable handling manufacturing factory vendors, freight carriers and US Customs, or 1-3 years cost accounting experience
• Knowledge of Accounts Payable and maintaining general ledger systems
• Knowledge and experience with 3-way matching, updating PO status and resolving quantity/price variances
• Knowledge and experience in handling vendor payments for factory vendors, freight carriers, U.S. Customs and purchase commissions
• Ability to critically audit expenses for proper GL coding
• Ability to maintain focus and work under time constraints, tight month-end deadlines
• Working knowledge of Microsoft Suite, Lotus Notes
• Experience with automated accounting systems
• Education in Accounting of Business
• Associate's Degree or equivalent combination of education and experience
• 1-3 years of Accounts Payable experience in a large ERP AP system environment
• Working knowledge of MS-Office Suite; strong knowledge of Word & Excel
• General scanning/indexing experience
• Strong analytical skills and reconciliation experience Excellent written and oral communication skills
• Commitment to "internal client" and customer service principles
• Knowledge of Oracle
• Excellent accuracy; eye for detail
• Excellent customer service/interpersonal skills
• Good organizational skills and reliability
• Data entry proficiency
• Advanced skills with Windows, Microsoft Office, Outlook, and Accounting software
• Law firm experience
• Basic math and counting skills
• Knowledge and experience in Concur
• Prior experience with Coupa
• Ability to communicate in a polished and professional manner
• Knowledge and experience with Info Sun
• Accounts Payable background
• Working knowledge of Readsoft automated invoice approval workflow or equivalent
• Microsoft Excel proficient (Macro / V-look Up, etc.)
• Working knowledge of Accounts Payable
• Degree or similar in Business administration
• Experience with 1099s, accrual process, working with auditors
• Knowledge of US GAAP
• Past participation in Monthly and Annual Closings
• Exceptional mathematical skills
• Previous Accounting experience
• Working knowledge of Navision, Exflow, Concur, etc
• Experience working within a global, high-paced environment
• 3+ years of Accounting experience
• Previous Expense Accounting experience
• Working knowledge of SAP
• Previous Real Estate experience
• 2-year Degree
• Working knowledge of Oracle
• Microsoft Office/Suite proficient (Word, PowerPoint, Outlook)
• Process vendor invoices
• Manage expense reporting process
• Book journal entries
• Prepare bank reconciliations
• Analysis of spending
• Minimum of one years of accounts payable experience
• Real Estate industry experience is a plus
• 3-5 years experience in the financial services industry
• Strong organizational, quantitative and interpersonal skills and attention to detail
• Ability to work to deadlines
• Demonstrated analytical, decision-making and effective problem resolution skills
• Strong computer skills
• Proficient with Microsoft Office applications
• Demonstrated experience in process-oriented workflows
• Financial Services background
• Experience working with Microsoft Dynamics
• Experience with financial information tracking system or data inventory and vendor cost management software
• Critical thinker with exceptional analytic skills
• Able to work independently in a deadline driven environment
• Excellent mathematical, writing, verbal and communication skills with high level of attention to detail
• Organized, proactive and team oriented
• A degree or similar in business administration, ideally coupled with previous AP/Accounting experience
• Past participation in monthly and annual closings
• Able to work independently in a deadline-driven environment
• Excellent mathematical, writing, verbal and communication skills
• Accounts Payable invoice coding experience
• Invoice / Data Entry skills
• Familiar with Accounting principles
• Daily processing of accounts payable related transactions
• Work closely with vendors/suppliers and internal customers to resolve various invoicing issues
• Under general supervision, create quantitative reports in response to various Accounts Payable issues resulting in the timely payments to vendors and/or collection of outstanding credits
• Works closely with AP team members to ensure invoice payments execute on a timely basis by assisting in the weekly check run process, vendor accounts reviewed for aged payables, and exceptions cleared in an effort not to affect timely payments to vendors
• Reconcile and/or analyze vendor accounts/statements
• Retrieve data and information (vendor payment reports, aging reports, etc.)
• Identify issues that could become problems and work to resolve
• Develop and maintain spreadsheets and reports pertaining to area objectives
• Special projects TBD
• Must have strong communication and interpersonal skills
• Strong analytical ability (must be detail oriented and organized)
• Knowledge and understanding of fundamental accounting principles (debit/credit), general ledger accounts
• Must be self motivated, able to work independently, and must be able to adapt quickly to all types of processing revisions
• Some Accounts Payable experience required
• JD Edwards or similar preferred, but not required
• Proficiency in MS Office applications
• 1+ year of Accounts Payable experience in a large ERP AP system environment (Oracle, PeopleSoft, SAP, Lawson, etc.)
• Solid Data Entry background
• Solid analytical and critical thinking skills
• Bachelor's Degree in Accounting of Finance
• Advanced computer skills in Microsoft Windows, Excel, Word Oracle R12 & 11i
• Detailed oriented
• Possess a strong internal drive and motivation for continuous improvement
• Ability to manage multiple priorities successfully within a deadline-driven environment
• Understanding of banking platforms
• Fluency in Spanish and/or Portuguese
• Entering invoices
• Dealing with multiple vendors
• Reconciling statements with A/P on the monthly basis prior to closing
• Working closely with other departments to resolve any issues or payments
• Issuing checks
• 2+ years of Accounts Payable experience (Recent Accounting Degree graduates encouraged to apply!)
• Solid research and analytical skills
• Microsoft Office/Suite proficient (Excel, Word and Outlook)
• Financial Services Background
• Experience with 1099s, accrual process, and working with auditors
• Critical thinker with exceptional analytical skills
• Ability to work independently in a deadline driven environment
• Organized, proactive and team-oriented
• 1+ year of Accounts Payable experience in a large ERP AP system environment
• Previous Data entry experience
• Working knowledge of PeopleSoft, SAP, Lawson, etc
• Experience with Readsoft automated invoice approval workflow or equivalent
• Experience of Accounts Payable
• Ability to communicate at all levels
• Proactive approach
• Ability to adapt to change
• Associate's Degree in Accounting, Business, or related field
• Self-starter and problem solver
• Ability to meet deadlines
• Start-up experience
• Experience with QuickBooks, NetSuite, and other electronic accounting/reporting tools
• Solid problem solving and analytical skills
• Solid documentation, research and resolution skills
• Working knowledge of MIP-Sage Accounting System
• Process a high volume of accounts payable invoices on a weekly basis
• Book AP Accruals for month end close
• Reconcile accounts payable accounts and assist with ad-hoc reporting
• Bachelor’s degree in accounting
• At least three years of experience
• Strong excel abilities
• Great Time management
• Audit employee's T&E receipts to ensure compliance
• Process reimbursement checks and prepare weekly Travel and Expense Reports
• Assist with 1099 filings at year end
• Two to three years of experience
• Processes invoices in ReadSoft / SAP
• Assist in follow-up and resolution of vendor issues in the A/P mailbox and personal email
• Assist in distribution of weekly checks
• Coordinates invoice review via web cycle within ReadSoft
• Interfaces with in-house personnel regarding accounts payable issues
• Assist Manager with special projects as needed
• 2 plus years experience in accounts payable
• Prior Accounts Payable experience
• Quickbooks experience
• Prior Media/Production experience
• 2-6 years of Accounts Payable Experience
• Proficient in use of Microsoft Excel and Word
• Working knowledge of basic accounting principles (debit/credit/general ledger)
• Strong basic math skills
• Professional, courteous telephone manner
• Ability to meet various deadlines
• Familiarity with SAP and/or Concur Premier online expense reporting system
• 3+ years of experience in an Accounts Payable / accounting role
• Bachelor's Degree in Accounting and/or related field of study
• Experience with a mainstream accounting program
• Working knowledge of Microsoft Dynamics GP
• 5+ years of Account Payable experience
• Working knowledge of MAS500 or Sage
• Associate's Degree in Accounting, Business, and/or Finance
• Bookkeeping experience
• Review and process heavy volume of invoices sent by Property Managers from property vendors
• Ensure proper expense coding and appropriate authorization and supporting documentation is provided
• Interact with Regional Managers, Property Managers and Property Accountants in obtaining information needed to process invoices in a timely manner
• Process weekly check runs under the direction of the Accounts Payable Manager
• Match & forward checks with supporting documentation to authorized signers
• Maintaining files of all invoices
• Review payroll and employee benefits documentation for accuracy and make any necessary adjustments
• Set up new vendors and maintain existing vendors in accounting system with proper insurance documentation and W-9 information
• Ability to understand full account payable cycle in order to process multiple property accounts payable
• Manage Concur system internally and serve as a subject matter expert for the organization
• Review all payment requests, and process applicable payments to both internal vendors and external consultants
• Research and reconcile past due balances
• Ensure compliance with all company policies and procedures and internal control
• Prepare input and upload approved invoices into Sage accounting software (MAS90)
• 2+ years of accounts payable experience, high volume preferred
• Reconciliation of vendor statements
• Associate's Degree in Accounting or related field
• Good operational knowledge of accounts payable processes
• 3+ years of full-cycle Accounting experience
• Bachelor's Degree in a related
• Lease and Contracts experience
• Microsoft Office/Suite proficient (Outlook, PowerPoint, Word, etc.)
• Working knowledge of Great Plains
• 4+ years of Accounts Payable experience
• High School Diploma with some Accounting classes
• Strong knowledge of Accounts Payable functions
• Understanding of Accounts Payable ERP functions
• Working knowledge of Bean, Oracle, JD Edwards, and/or SAP
• Outstanding initiative and a strong work ethic
• Team-oriented with strong customer service skills
• High attention-to-detail
• Strong integrity and professionalism
• Highly organized and able to process large volume of work
• JD Edwards experience a plus
• Work in Financial Services industry preferred
• 2+ years of prior Finance or Accounts Payable experience
• High School degree or GED
• Understanding of basic Billing
• 1 to 5 years of Accounts Payable experience
• Experience reviewing large volume of invoices and reviewing contracts
• Experience interacting with vendors
• 1099 reporting
• Month end closes
• Processing very high volume of invoices, understanding general ledgers, working with vendors
• Bachelor’s degree in Accouting/Finance is a MUST(This position will grow into a corporate Accounting position)
• Associate's Degree or equivalent
• Experience in Outlook, Word, and Excel
• Experience in major ERP systems
• Proficient in programs such as MS Word, MS Excel, MS Outlook
• Experience with Great Plains ERP
• Prior experience with Workplace
• Assist Accounts Payable Lead in processing rejection letters from the Porto Shared Service Center and resolve issues when applicable
• Work with Accounts Payable Lead to answer all vendor and business emails (including AP inquiry mailbox) in a timely manner and resolve all issues
• Respond to phone calls and email queries from vendors
• Provide FSS Porto with the formatted Excel version of the Amex statement
• Support FSS Porto in processing adiGIV
• Scan invoices as necessary
• Print, scan and submit Golf product, samples invoices and 3rd party product invoices to Porto
• Extensive experience working with Accounts Payable, Purchasing and Inventory groups
• Previous experience in the Manufacturing, Distribution or Retail industry
• Excellent communications skills (written and verbal)
• Efficiently process accounts payable-enter invoices/expenses into the general ledger system, a critical function within the finance process
• Facilitate internal authorization of invoices
• Maintain an updated collection of vendor files and organize received invoices
• Ensure that proper information is maintained for historical purposes
• Act as the central point of contact as well as for external parties (vendors/suppliers) for accounts queries
• Responsible for the accurate and timely processing of payment and timely month end closing of accounts payables and revaluation
• Responsible for the maintenance of vendor accounts and vendor account reconciliation
• Research and resolve account discrepancies
• Responsible for bank and ledger reconciliations
• 1099 reporting and maintenance of W-9 forms
• Perform Dealer funding for subsidiaries and independent dealers on a daily basis
• Process, code, scan and ensure accuracy and completeness of invoices and customer refunds in a timely manner
• Coordinate new vendor set up with necessary parties
• Manage Accounts Payable Inbox
• Interact daily with Canon USA, suppliers, employees, dealers and subsidiaries, regarding payment issuance and status
• Reconcile General Ledger accounts as related to A/P responsibilities
• Special Projects as required by management
• Bachelors degree in a relevant field (Finance or Accounting) or equivalent experience required
• 1 - 3 years of relevant experience
• Ability to work daily 9:30am – 6:00pm with a one-hour lunch
• Flexibility to work overtime as requested by the Business and at each month end
• Ability to work independently & multi-task effectively
• Ability to research and resolve challenging payment issues
• Effective organizational and follow-up abilities
• Invoice batch preparation experience
• Basic experience with Excel, sorts, filters, and look-ups
• Prior Oracle experience
• Review and process incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval
• Utilize travel/expense software to process expense reports
• Deliver inter-office correspondence between facilities and small scale, data entry projects
• Process administrative duties within the Finance & Accounting Department
• Input accounts payable accrual and open invoice accrual
• Expense report review to ensure compliance with policies
• Provide support and answer questions to internal clients on expenses when needed
• Bachelor’s degree in related field highly preferred
• Fast learner, detail-oriented
• Ability to speak Spanish is required
• Process invoices including verifying approval, coding and accuracy
• Collect W-9 for new vendors and create and maintain vendor files
• Research and resolve A/P issues with vendors and customers
• Plan and process regular check runs
• Process employee expense reports
• Prepare manual checks as needed
• Initiate and process wire transfers and ACH transactions
• Prepare schedules for accounting close as needed
• Assist in tax reporting requirements including W-9s, 1099 and Sales & Use tax returns
• Establish and maintain the accounting office filling, assist with day to day information request and other duties and projects as assigned
• Other duties as assigned by the Controller including: reconciliation of corporate cards; fixed assets; and intercompany transactions
• Receive invoices and ensure proper authorization and coding
• Enter and post invoices/expenses into sub ledger
• Match and process all PO related invoices
• Prepare weekly cheque runs, wire & ACH/EFT payments, match cheque to back-up and organize for authorization
• Maintain accounts payable files and records to ensure completeness and timeliness
• Process stop payments and void cheques
• Enforce department internal controls and policies within the payables function
• Ensure timely scheduled payments are carried out
• Assist with month-end close process as it relates to Accounts Payable
• Maintain – employee expense and supporting documents are received and checked against guidelines
• Maintain, organize and file vendor/employee expense files
• Respond to internal/external inquiries within 24 hours
• Ensure timely distribution of reports
• Familiarity with multiple currencies and international vendors/employees
• Other duties and responsibilities as assigned
• Post transactions to journals, ledgers and other records
• Prepare analysis of accounts related to AP
• Monitor accounts to ensure payments are up to date (reviewing vendor statements)
• 3+ years experience in accounts payable, preferably in the legal industry
• Knowledge of Quick Books, MS Word and MS Excel
• Ability to adhere to deadlines
• 2-5 years of experience in the Accounts Payable function
• Experience with time and billing systems, QuickBooks, and Excel
• Experience working in a legal or accounting environment
• Computer Proficiency in Microsoft Applications
• Ability to multitask and handle numerous assignments simultaneously
• Bachelor's Degree in Accounting or Finance
• Prior Experience in Microsoft Dynamics Great Plains
• Manage AP, including vendor relations and handling weekly check disbursements, 1099s and tax related matters
• Provide assistance to managers and operations, as well as handle monthly close responsibilities, including posting entries and ensuring the financial statements accuracy
• Ensure employee information is up-to-date in the project accounting software
• Ad-hoc requests as needed
• Bachelor degree in Accounting, Finance, Business or related study (PREFERRED but not required)
• 1-3 years of experience, preferably within Accounts Payable
• Strong technical skills, including accounting systems (MS Dynamics Great Plains preferred)
• Good communication skills with ability to interact with upper management
• Processing and payment of all invoices in a timely and accurate manner as per defined SLA/KPI metrics
• Coordination of tasks within the team and acting as TL deputy when needed
• Adhering to SOX/Audit requirements, keeping all records of actions defined in the compliance audit process
• External and internal Client relationship management for payment of invoices
• Management of generic mailbox and handling internal and external queries, related to payments and AP processes
• Adhere to listed practices
• Work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Communicate effectively verbally and in writing
• Critical thinking and persistency
• Detail oriented and reliable
• Team player and multi- tasking skills
• At least 2+ years of accounts payable and/ or general accounting experience
• Knowledge of EAS and Nexelus (eSM) is a plus
• BA/BS degree, Accounting, Finance or Business Administration
• Completion of aCommunity College or University Degree in Accounting. Preparing/Enrolled in the CPA Program
• 2 years’ experience in a accounts payable role
• Understanding of accounts payable processes and control requirements
• Excellent interpersonal skills combined with demonstrated commitment to customer service and teamwork
• Intermediate Microsoft Office Skills (Outlook, Excel, Word, PowerPoint). SAP an asset
• Self-starter, with the ability to prioritize workflow and operate independently in a demanding fast past paced environment
• Reviews all invoices for appropriate documentation and approval prior to payment
• Prints and obtains signatures on all accounts payable checks
• Distributes signed checks as required
• Prepares garnishment checks per reports from payroll
• Acts as liaison between corporate and branch accounts payable departments
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
• Assists Corporate Financial Officers and branch personnel as necessary
• Prepares cleared checks for storage
• Assembles and processes overnight shipments to branches
• Performs filing and coping
• Associate degree; or equivalent from a two-year college or technical school
• Two or more years related experience and/or training
• Experience positing accounting transactions and reconciliations is required
• Proficient in Microsoft Excel and ERP software
• Able to work with a diverse group of people
• 2+ years of experiences in an Accounts Payable or Corporate Customer Service field
• Working knowledge of Basware or other invoice management tool
• Experience with Automated T&E (Concur) tool
• Very good English communication skills, written and verbal
• Previous work experience in accounting or relevant finance field would be considered as an advantage
• Knowledge of SAP or another major ERP system would be an be considered as an advantage
• To ensure the hotel’s Purchase Order, Cheque Requisition, and Expense Claim procedures are maintained
• To obtain copies of all Cheque Requisitions and Purchase Orders for future matching to invoices
• To process daily invoices, that is, to match them to the receiving records and purchase orders
• To ensure that invoices are approved/signed by the Department Manager
• To check the accuracy of expense account allocation
• To question and liaise with the Department Manager for any discrepancy between prices on invoices compared to Purchase Orders
• To post invoices into system
• To check for accuracy/completion and post staff reimbursement claims
• To post and reimburse on a weekly basis the Hotel’s Petty Cash
• To take advantage of vendor discounts by meeting their payment terms
• To determine all payments due and approve them in Sun Systems
• To prepare payments on a timely manner and submit them, with their supports attached, for approval and signatures
• To manage the BACS payment process in accordance with company guidelines
• To raise and input urgent cheques to be paid
• To raise and input CHAPs direct deposit payments
• To post Corporate bill backs and inter-company invoices
• To post all Travel Agents not on TAPS, commission invoices, and to prepare payment for Travel Agents not on TAPS, in a timely manner and submit them, with their supports attacked, for approval and signatures
• To provides copies of all pre-payment and Capex invoices to the Accountant
• To prepare monthly accrual journals off open Purchase Orders for goods and services received, but not invoiced – Standard Reversing, Standard Non-reversing, Open Purchase Order Reversing
• To submit monthly Accounts Payable aging and over 60+ days unpaid invoices report to Financial Analyst
• To balance the Account Payable aging to the General Ledger
• To maintain alphabetical filing for outstanding Purchase Orders and paid invoices
• To ensure unused blank cheques are kept in lockable and secure location
• To maintain a cheques log of all cheques used
• To be familiar with the expense codes, budgets, and accounts dictionary
• To assist in the preparation of any ad-hoc analysis or reports as requested by Corporate Office and/or senior finance management
• Applicants should have at least 3years’ experience at the same role with 5* International Hotel companies
• Applicants should have at least 5 years’ experience in Finance Department within 5* International Hotel companies
• Good verbal and written communication skills in Arabic will be an advantage
• Middle East Experience will be an advantage
• Currently in the same role
• Experience with Sun Accounting System is essential
• Perform high volume accounts payable activities in a fast paced environment
• Select, prepare, and expedite weekly check runs
• Work with both internal and external customers to resolve invoicing issues
• Respond to vendor inquiries regarding invoice status
• Coordinate purchase order changes with Procurement
• Process wire payments in USD and foreign currencies
• Reconcile vendor statements and identify discrepancies
• Maintain and reconcile accounts payable aging
• Miscellaneous projects as required
• 2+ years of Accounts Payable experience in a large ERP AP System environment
• Associate's Degree or equivalent experience
• Working knowledge of Oracle, PeopleSoft, SAP, and/or Lawson
• Data Entry background
• Solid analytical and reconciliation skills
• Process vendor invoices for payment; matching to corresponding contract or purchase order
• Process vendor forms
• Check / ACH / Wire Forms
• Maintain various department spreadsheets, logs, and manage data
• Filing / scanning / administrative support
• Back up reception/travel
• Hotel prepayment / shuttle set up as needed
• Handle other duties as assigned
• Verify that all invoices have been authorized by the proper department head(s) and received in Accounts Payable
• Verify with all departments that all payables have been processed prior to close
• Run and review all month-end reports for Accounts Payable close. Ensure that all payables are clear in order to process month-end close
• Ensure that Data Entry Coordinators have properly coded and processed daily invoices
• Ensure that all internal accounting procedures are followed for invoice approvals
• Follow-up and resolve vendor inquiries/issues (regarding payments and invoices) in a timely manner
• Approve voucher packages for weekly check runs and obtain appropriate signatures for checks
• Resolve outstanding checks on the bank error report
• Update and reconcile the cash disbursement spreadsheet on a daily basis and hold check reconciliation at month-end
• Create new vendor files and maintain existing files for A/P vendors
• Is organized, efficient and demonstrates attention to detail
• Is able to self-prioritize to juggle multiple tasks in a fast-paced, deadline driven environment
• Uses strong analytical skills to solve problems and overcome barriers/obstacles
• Displays a consistent team attitude and a willingness to help others
• Demonstrates a strong desire to learn the accounting/finance functions within an advertising agency environment
• General knowledge of Accounting/Accounts Payable systems; PeopleSoft experience a plus
• Strong written and verbal skills, analytical skills, and ability to compose and initiate correspondence
• Excellent numeric and alpha data entry skills
• Excel at prioritizing workload for numerous deadlines and taking ownership of responsibilities
• Ability to process data with speed and accuracy
• Strong problem solving ability, attention to detail, and a well-defined work ethic
• Organized and flexible with the ability to manage multiple projects/tasks
• Two year Accounting degree a plus
• Review of vendor invoices and assisting buyers with issue resolution
• Process vendor payments, including numerous bank interfaces and working with CFO/Corporate Controller for payment approvals
• Assist with vendor and GL account reconciliation research
• Attention to detail with ability to easily support numerous tasks within the payables process
• Correspond with offices to assist with questions/needs
• Train offsite office staff on necessary skills and processes
• Test system enhancements and propose solutions for improvements
• Process high volumes of invoices received (either scanned or hard copy documents) ensure all invoices are in compliance with company policies
• Verify coding and obtain appropriate project manager’s approval
• Ensure accurate coding of invoices before posting
• Respond to vendors and employees inquiries, and resolve problems and discrepancies in a timely manner
• Receive verify and process cheque requisitions
• Manage the weekly cheque run
• Prepare the vendor cheques for mailing
• File paid invoices and expense reports
• Review and validate expenses reports produced by the employees
• Verify and make corrections before posting
• Maintain and reconcile the A/P sub-ledger
• Ensure that all accruals are processed at month-end
• Complete credit applications
• Follows up and investigates any discrepancies within established procedures
• Reconciles vendor statements and participates in the reconciliation of accounts
• A minimum of 3 to 5+ years of accounts payable experience
• Experience working in a high volume environment processing 1000+ cheques weekly and inputing 200+ invoices daily
• Team player with good interpersonal and problem-solving skills
• Excellent knowledge of MS Office (Excel, Word, Outlook)
• Excellent communication skills both verbally and in writing ability to communicate ideas effectively
• Ability to multi-tasks, prioritize work and, adhering to strict timelines
• Ability to work as a team member as well as independently
• Demonstrated analytical ability and ability to use initiative and good judgment
• Ability to pay attention to details and high level of accuracy
• Experience in Deltek Vision would be considered an asset
• Bilingualism will be considered an asset (English/French)
• Bachelor's Degree in Business Administration
• Experience with 1099s, accrual processes, and working with Auditors
• Solid analytical and mathematical skills
• Previous Accounts Payable / Accounting experience
• Demonstrated knowledge of Accounts Payable function
• Knowledge of Aged Accounts Payable
• Experience with Yardi
• Experience with Real Estate
• Manage fall outs of scanned invoices data in AP systems (Oracle/Kofax); check data to ensure that they are accurate, research, and make necessary corrections
• Daily contact with Procurement to troubleshoot invoices with matching issues
• Problem disputes/ issues solving (identify, communicate and facilitate resolution for suppliers.)
• Give support and attention to any supplier issues
• Assist in compliance with Sarbanes Oxley internal controls requirements
• Assist with audit reviews and inquiries from both internal and external auditors
• High school education or higher
• Minimum of 2+ years of accounting experience
• Proficiency in MS-Excel (Pivot tables, Charts, Graphs, vlookups, IF formulas)
• Must have Oracle or large ERP AP system experience
• Good interpersonal, communication and presentation skills
• Good organizational, analytical and problem solving skills
• Ability to handle a high volume inquiries from both internal and external customers in an organized manner while staying focused on priorities and remaining professional
• Self-motivated and results-oriented
• Ability to adapt to a dynamic and changing work environment and work in cross-functional teams
• Bachelor's degree in Business, Accounting, Finance, and relative majors
• 2+ years in accounts payable
• 4+ years of experience in related field
• Proficient with MS Word and Excel
• 4-year degree in Accounting
• Experience in Dynamic AX system is desired but not required
• Perform data entry of vendor invoices in the payment request form, submit for processing. Ensure proper company/profit center/GL coding
• Reconcile vendor statements, research and correct discrepancies
• Provide administrative support to the executive team
• Honesty, integrity, discretion and privacy are a necessity
• Data entry of all vendor invoices, including reconciling vendor statements
• Maintain our purchase order system
• Completion of weekly check runs (both computer and manual)
• Coding of all vendor invoices
• Assist with Accounts Receivable and other accounting functions as needed
• Receive, sort and distribute mail
• AS/BS in Accounting, Business or related field
• 1-3 years experience with accounts payable
• Proficient in Word, Excel, and PowerPoint, and Great Plains
• Application of VAT knowledge and knowledge of Shire’s Procure to Pay processes and controls
• Experience of vendor administration in a multinational environment
• Fluent in German (speaking, writing, reading)
• 3+ years of experience in an Accounts Payable and/or Accounting role
• Bachelor’s Degree in Accounting and/or related field of study
• Previous experience with Aged Accounts Payable Reporting / Receivable Reporting
• Working knowledge of Microsoft Dynamics Great Plains
• High School diploma required. Some college or college degree preferred
• One or more years' experience with supporting an Accounting or Account Payable function required
• Ability to work daily 9:30am – 6:00pm, with a one hour lunch
• Coding / vouchering / posting invoices (high volume)
• Discrepancy research and resolution
• Internal interaction with Purchasing and Receiving departments
• Corresponding with vendors as necessary
• Conversion opportunities may become available based on performance and business needs
• Prior Accounts Payable experience specific to the manufacturing industry preferred
• Must possess experience with Microsoft Office Suite programs (Outlook, Excel, etc.) minimum of one year experience preferred
• Knowledge of Deltek a plus (Costpoint specifically)
• The ability to learn new, multiple databases quickly and efficiently is required
• Must be ambitious, detail-oriented, and possess impeccable organizational skills
• The ability to meet tight deadlines and work in a fast paced environment with multiple priorities is a must
• Flexibility is required
• Availability to work overtime (with minimal notice on occasion) required
• Professionalism and the ability to thrive in a team environment is essential
• Ability to obtain and maintain a security clearance, if necessary
• 3-5 years' experience in an accounts payable/accounting role
• Demonstrates ownership and accountability in their job performance
• Proficient in Microsoft Office, particularly Excel, Word and Outlook
• Displays team player attitude and ability to foster working relationships with all levels of management
• Excellent communication skills: both written and verbal
• Experience with Microsoft Dynamics Great Plains
• Proficient in MS Office, with a particular focus in Excel
• Experience in dealing with vendor inquiries
• Well-organized with strong time management skills and attention to detail
• Review vendor and sales associate check requests from branch offices for proper approval, general ledger coding, agent info, vendor name, vendor address, backup, etc
• Prepare vendor and sales associate check requests for certain branch offices and coordinate with other A/P staff for review
• Mail vendor check requests to ACS for scanning and inputting into workflow accounts payable system
• Coordinate with Cash Receipts department to process sales associate check requests after commissions manager/controller’s approval has been obtained
• Coordinate with office administrator at Metro/Individual offices to address any issues/discrepancies including rejected check requests
• Coordinate with ACS to setup vendors ensuring that all proper documentation (i.e. W9 forms) has been obtained
• Periodically train current and new office administrators on the A/P process, proper coding, etc
• Periodically maintain and update list of active vendors
• Coordinate with Marketing accounting assistant to obtain approval for marketing/advertising related invoices
• Ensure that all emails/questions regarding vendors, coding, check inquiries, etc. are appropriately answered in a timely manner
• Strong organizational, prioritization, and time management skills
• Computer & analytical skills
• 0-3 years of Accounts Payable experience
• Proficiency with Microsoft Office Suite, Expert Level Excel Skills Required (Pivot Tables, V-Lookups, etc.)
• Basic understanding of financial statements, accounting procedures, internal and external reporting and variance analysis
• Ability to work in a fast-paced team environment with rapidly changing priorities and demands
• High level of accuracy
• Accounting, Finance or Economics Degree
• SAP and Concur experience
• Work daily with our Basware system on AP processing and open issues
• Work internally with all levels of the organization to address roadblocks through resolution
• Audit outsourced activities such as vendor maintenance, third party compliance, delegation of authority, payments, ACL reporting
• Ensure suppliers’ and internal customers’ needs are met timely
• Meet with businesses (buyers, sourcing, management, and accounting) and address their concerns and ensure that AP is meeting their business needs
• Four to five years of Accounts Payable experience with direct experience in PO, non-PO invoice processing and exception handling
• Experience of processing and payment of invoices in multiple currencies
• High School diploma plus an additional community college program in accounting studies and or equivalent
• Strong knowledge of Accounts Payable functions, Compliance and Audit Process
• Understanding of AP ERP functions (i.e. Baan, Basware, Oracle, Khameleon, Sedona, JD Edwards, SAP a plus)
• Strong customer service focus and collaborative skills
• Strong written and oral communication skills; Ability to develop and present reports
• Confident communicator and ability to interact with all levels within the organization & demonstrate sound judgment in problem resolution
• Ability to work independently as well as part of a team with guidance from Supervisor/Department Lead as needed
• A solid working knowledge of Microsoft Word, Outlook and Excel (Understanding V-Lookup, Pivot and Function an advantage)
• Aptitude to grasp and apply lean six-sigma concepts in transactional processing
• Bachelor's Degree in Finance or Accounting
• Excellent analytical, technical, organizational and interpersonal skills
• Strong presentation and written communication skills
• Previous experience working with Oracle Accounts Payable and General Ledger as well as proficiency in MS Word, Excel and Outlook
• Extensive reporting experience
• Use of ACL or other data analysis software
• Follow department policies and procedures
• Obtain supporting documents and process invoices and requests for payments from assigned properties and offices in a timely fashion
• Send electric bills to sub-meter billing companies
• Verify that all balances forward have been paid and if not, research these amounts
• Provide Staff Accountants with the amount of their property’s check runs. Prepare check runs as well as check register report. Mail checks to vendors and file check copies
• Reconcile all vendor statements to vendor histories to ensure there are no outstanding invoices not reflected in accounts payable
• Maintain system for tracking all of invoices, supporting documents, vendor payment due dates, particularly those offering prompt payment discounts, to ensure all are consistently met
• Prints, obtains signatures when needed, and mails vendor checks
• Fields vendor calls for payment
• Organize and maintain vendor and accounts payable documents in a neat and orderly manner
• Obtain vendor signatures, review for accuracy and complete filing of lien waivers
• Obtain new vendor information in a timely fashion, verifying accuracy
• Experience with high volume accounts payable departments
• Previous property management experience is an asset
• Excellent computer skills with a high degree of proficiency in MRI, Excel, Word, and other accounting software
• Provides high degree of professional customer service to both internal and external parties
• Independent, self-starter, team player, attention to detail
• High School Diploma, GED, and/or Associate's Degree in a related field
• Working knowledge of SAP 4.5 or higher
• Experience with the 3-way matching process
• Process invoices including verifying approval, coding, and accuracy
• Establish and maintain the accounting office filing, assist with day to day information request and other duties and projects as assigned
• Other duties as assigned by the Controller including reconciliation of corporate cards; fixed assets; and intercompany transactions
• 3 years of solid Accounts Payable work
• Experience with Microsoft Dynamics
• Knowledge of Great Plains
• Strong knowledge of Concur
• High level attention to detail and accuracy
• Ability to work independently and manage multiple tasks within tight time frames
• Adapts well to change in the work environment
• Intermediate knowledge of Microsoft Word and Excel
• Ability to learn different accounting programs
• Enter invoices for Purchasing and SupportCenter departments
• Review Community groups for proper General Ledger coding and approval
• Audit expense reports for appropriate support
• Provide accounts payable customer service to Operations and SupportCenter personnel
• Research vendor inquires and troubleshoot Accounts Payable issues
• Process resident refunds and weekly utility wires
• Update vendor record for new additions and changes
• Process voids/stop payments requests and research unclaimed property
• Audit purchasing card spending in accordance with the company’s purchasing policy
• Assist with 1099 annual filing requirement
• Identify opportunities to streamline processes
• College credit hours or associates degree in related field is preferred
• Two or more years experience processing Accounts Payables in a relevant environment
• Experience with Peoplesoft Accounts Payable module is preferred
• Experience in process streamlining, improvement and internal controls
• Understanding of how detailed systems populate accounting records and financial data
• Responsible for data entry of invoices for payment in compliance with Company policy
• Matches checks with invoices for mailing
• Researches and reconciles discrepancies with Purchasing, Receiving and Vendors to solve payment issues using various Aging and Invoice Hold Reports
• Identifies invoices for quarter end accrual entries
• Some college is preferred
• 1-2 years general accounts payable experience preferred
• Communication is extremely important. There is constant contact with vendors and other departments within the company
• Enter and upload invoices into system
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• 2+ years of working experience within an Accounts Payable Department
• Direct experience working with Accounts Payable software
• Solid analytical and quantitative skills
• Knowledge of Platinum for Windows software
• 2 years of prior finance or accounts payable experience
• Excellent attention to detail and a high standard for accuracy
• Able to work in a fast paced environment with multiple projects at the same time
• ERP systems experience
• Experience using Microsoft Dynamics Great Plains
• Receives, reviews, sorts, prioritizes and processes invoices, and other requests for payments on a daily basis. A minimum number of batches should be worked on a daily basis. (The benchmark is to be determined)
• Reviews invoices and check requests to ensure appropriate authorizations or approvals are obtained
• Verifies codes and performs accurate data entry to ensure correct amounts. Responds to calls and other inquiries from agencies and vendors regarding outstanding balances or accounts and works to resolve issues or disparities as they arise
• Ensures that all batches are proofed, and turned in for posting on a daily basis. No batches should be left unposted
• Reviews and works the aged report, task list rejections and aged items on a weekly basis
• Daily management of document imaging task list on a daily basis with queue completely cleared up by end of day every Friday
• Responsible for completing all month end task by the dates and deadlines indicated on the month end calendar
• High School diploma or equivalent required. Post-secondary education or training in business, accounting, or bookkeeping preferred
• Five years experience in accounts payable preferred with document imaging experience
• Strong data entry skills with emphasis on numeric data entry and ability to type 40-50 wpm with a high level of accuracy
• Ability to use standard office equipment to include adding machines, copiers, fax machines, etc
• Excellent interpersonal skills including customer service skills when responding to questions and other inquiries from internal or external customers, vendors, and service providers
• Must be proficient in Excel, PowerPoint, Outlook, and Word; excellent verbal and written communication skills; knowledge of Lawson, On-Base and Jesta is a plus. Degree of Accounting or related field is a plus
• 1-3 years experience in Accounting / Finance
• Undergraduate degree in accounting or finance or equivalent work experience
• 1+ year of Clerical Accounts Payable experience
• Working knowledge of Great Plains ERP
• Associate's and/or Bachelor's Degree in Accounting and/or Finance
• Working knowledge of Workplace
• Accounting and/or Supply Chain background
• Exposure to Warehouse, General Shared Services and Procurement duties
• Working knowledge of Workday
• Support across the Accounts Payable Team at all times
• Streamlining and improving current processes within the AP Function
• Documentation of processes within the AP Function
• Processing CAS tickets within agreed time scales
• Assist with timely registration, processing and filing of invoices
• Ensuring Purchase Orders are completed, authorized, matched and closed for all non-house costs, as per company guidelines
• Monthly AP to GL reconciliations
• Completion of supplier reconciliations on a bi -monthly basis (top 20 suppliers, at the very least)
• Regular review of Aged Creditors and proactive steps to reduce
• Adhering to monthly deadlines, including approval and payment run dates
• Processing and facilitating ad hoc and foreign payments
• Smooth preparation of payment runs and timely distribution of remittance advice notices
• Any other ad hoc tasks
• Previous Accounts Payable experience in a Shared Services environment
• Experience in regularly reconciling supplier statements
• Experience of working with Excel spreadsheets
• Experience in processing multicurrency transactions
• Experience in processing Purchase Orders and the charging of costs to Work in Progress
• Experience in dealing with Vendor & Internal business queries
• German language skills would be essential to the role
• High level of accuracy/eye for details
• Good communication skills and ability to liaise with all levels of staff
• Ability to work both within a team and on own initiative
• Ability to manage own time effectively
• Flexibility in order to meet various deadlines (payment runs, month-end processing etc.)
• Strong interpersonal skills and the ability to liaise at all levels with finance and non-finance staff alike
• Verifies that invoices, check requests and expense reports have the correct GL account number coding and approvals
• Assigns GL account coding to invoices that do not come from another internal division/department/manager and obtains proper backup and approval
• Researches prior/past due balances noted on invoices to determine if prior balances have been paid or not. If not yet paid, contacts appropriate parties to ensure backup is obtained and put through normal review and approval process to ensure outstanding balances are resolved appropriately and timely
• Verifies construction and development invoices include appropriate lien releases, amounts billed agree to committing documents and the work has been approved by the appropriate construction manager
• Tracks preliminary lien notifications
• Matches check stubs with invoices; verifies amounts and ensures remittance addresses match/are correct
• Timely distributes and mails checks
• Maintains all accounts payable files, including weekly filing of paid invoices
• Answers accounts payable phone inquiries and follows up within 24 hours
• Researches and resolves accounts payable discrepancies, questions and issues to ensure prompt and appropriate payment to vendors/subcontractors
• Pro-actively provides support to senior staff and management regarding establishment, periodic evaluation and refinement of accounts payable policies and procedures
• General clerical duties as related to job responsibilities (data entry, collating, photo copying, filing, etc.)
• Verifies that subcontractor and vendor Certificates of Insurance are valid/up to date
• General understanding of accounts payable functions
• Heavy data entry, including 10-key by touch
• Knowledge of CA lien laws
• Familiarity with JD Edwards or other similar operating system platform
• High School Diploma or GED equivalent with at least 2 years previous relevant experience
• Process all payables in a timely manner and handle payment inquiries
• Work with vendors on new accounts or account changes
• Reconcile all vendor statements
• Support field administration and offices on any payables requests/needs
• Provide exceptional customer service
• Daily processing of accounts payable invoices and supporting documents
• Maintaining proper approvals and authority limits across the organization for Non-PO invoices
• Ensure proper GL and Cost Center coding
• Identify and investigate discrepancies in accounts payable and treasury
• Update schedules and record standard journal entries as required
• Organize and assist with AP month-end close including AP and Accrued Liability balance sheet reconciliations
• Other general accounting and office duties as needed
• The individual shall have a minimum of 2 to 3 years’ experience in accounts payable, and general ledger accounting
• Solid understanding of all Accounts Payable functions and reporting requirements
• Strong abilities to use Microsoft Excel
• Experience and knowledge of an ERP system, ideally with Microsoft DAX, or other ERP systems such as Great Plains, JD Edwards, SAP, Oracle
• Ability to deal with vendors and clients in an efficient and professional manner
• Data entry skills and well organized
• Related college experience
• Intermediate experience with Microsoft Office including Word, Excel, and Access
• Demonstrated problem-solving abilities
• Strong mathematical abilities
• Responsible for accurately coding and entering invoices into Oracle for payment in a timely manner, ensuring compliance to internal approval authority policy, maintaining invoice volume, cycle time & accuracy goals
• Work with suppliers, procurement, Tower Finance and field personnel to facilitate the timely resolution of outstanding transactions, invoice holds and payment issues
• Assist with filing, invoice entry, problem resolution and returning phone calls and emails timely
• May resolve complex invoice discrepancies by researching purchase orders, researching purchase order holds and acquiring invoice approvals in a timely manner
• Performing peer review of all manually entered data to ensure compliance with internal and external audit requirements
• Handle all calls and correspondence for department, responding within 24 hours, while providing an exceptional level of customer service at all times
• Promote adherence to company policies and procedures in support of the annual business plan
• Protect the organization’s value by keeping company information confidential
• Perform back up duties for other AP Coordinators as necessary
• Provide input, support and research for AP projects
• Demonstrate proficiency in using personal computer including knowledge and skill in the use of the Window Operating System and pertinent software applications such as: Oracle (preferred), MS Excel, MS Word
• Work with accounting staff for inquiries regarding accurate GL coding on invoices processed, including providing documentation as needed
• Demonstrate flexibility while operating in a highly professional manner
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently
• Ability to react in a fast paced and changing environment while not losing focus on priorities
• Strong computer skills including Microsoft Office suite
• Bachelor Degree preferred
• Minimum 1-3 years of transactional accounting experience required
• Oracle or other ERP system experience required
• Assist the business in the functional and technical aspects of the ReadSoft workflow tool for approving invoices. Assist the business with guidance on vendor and purchase order creation using automated tools
• Liaise with vendors in relation to queries and their invoice submission compliance from a Procure to Pay Process point of view and to ensure invoice recognition by the scanning technology used
• Accounts Payable or other finance processing experience
• ERP Experience
• Experience of working in a large multinational corporation
• Driven and committed – able to work on own initiative under pressure and to demanding deadlines
• Strong customer service focus – understand customer needs and possess the desire and ability to meet and exceed those expectations, demonstrating a high commitment to quality delivery
• Ensure that invoices are in compliance with company policies & procedures
• Maintain vendor listing up to date and accurate
• File all open and paid invoices in order set up by department
• Maintain positive facility and/or vendor relations - courteous, respectful and effective communications
• Research and effectively communicate to appropriate parties' resolution of vendor or other AP issues
• Assist with the pay cycle, including matching invoices, acquiring proper check signatures and distribution
• Meet high-level customer service support needs of field offices and vendors
• Address problem solving issues with internal & external contacts professionally and effectively
• Promote an enjoyable work atmosphere
• Plan and prioritize work in order to meet processing deadlines
• Attention to detail and the ability to exercise sound judgments
• Minimum high school diploma or equivalent
• 15% of time
• Assist the business in the functional and technical aspects of the workflow tool for approving invoices. Assist the business with guidance on vendor and purchase order creation using automated tools. Understand what information is needed for correct vendor creation and ensure that it’s provided, so that invoices can be recognized via scanning technology and payments can be made correctly
• Fluency in written and oral Italian and English
• Strong communication and interpersonal skills necessary for daily interaction with the business at all levels across the organization
• Ability to achieve results through influence and persuasion
• Able to adhere to EnPro policies, STEMCO policies, and system of internal controls (Sarbanes-Oxley)
• Adept in both written and verbal communication. Committed to getting the job done, including working extended hours when necessary
• Ability to both design and implement business process improvements
• Knowledge of best practice accounts payable techniques and grounded in GAAP
• Required computer skills include intermediate proficiency in Excel, Word and PowerPoint, and experience with Access or other query based database software. Experience in Epicore is a plus
• Daily researching, analyzing and vouching of invoices for payment
• Responsible for securing proper authorization for payments
• Process checks requests
• Respond to vendor inquiries
• Review and reconcile monthly vendor statements
• Assist in month end closings
• Audits and verifies the processing of employee expense reports to comply with company policy
• Weekly check runs: Match invoices to checks, obtain signatures and mail checks accordingly
• High School diploma, some college preferred
• 3-5 years full cycle Accounts Payable experience preferred
• Experience with Great Plains software required
• Knowledge of Concur T&E system is a plus
• Planning/Organization Skills – Prioritize and plan work activities effectively and efficiently; strong organizational, communication, and interpersonal skills
• Problem Solving Skills – Demonstrate ability to analyze a problem through to resolution
• Ownership – Demonstrate attention to detail, accuracy and thoroughness of tasks assigned; monitor work and provide quality output
• Adaptability – Manage competing demands and changing priorities
• Ability to communicate clearly and professionally across a broad corporate landscape
• Process and coordinate all accounts payable transactions including vendor invoices and expense reports, ensuring accurate account coding
• Match and verify accuracy of invoices with purchase orders
• Ensure appropriate approvals are received for invoices prior to system entry
• Reconcile vendor accounts and address vendor inquiries including payment status
• Participate in issuing the approved cheque run
• Support month end process (accruals, reclasses)
• Support various audit
• Maintain Accounts Payable filing and storage
• Perform day to day management of all payment cycle activities and provide efficient client service
• Keep track, process and reconcile payments and expenditures, including purchase orders, invoices, employee reimbursements, commission payments, checks, refund requisitions etc., in compliance with financial policies and procedures
• Ensure correct approval, sorting, coding and matching of invoices/receipts
• Work closely with suppliers and other departments to reconcile accounts and ensure timely payments
• Regularly tabulate data and compile necessary reports
• Maintain adherence to federal, state and local tax requirements (1099s, W-9s, and sales/use tax), including processing all 1099 forms and reviewing vendor invoices for appropriate sales tax
• Review monthly the supplier and RNI aging for appropriate clean up action
• Manage supplier prepayment, vendor advance, and monthly recurring functionality in ERP system
• Demonstrate dependability and strong attention to detail
• Participate in the implementation and utilization of CBS tools in the workplace to continuously improve payment processes
• Associates Degree in Accounting / Finance or equivalent from a two-year college or technical school preferred and 2 to 3 years related experience, or High School diploma/general education degree (GED) and 3 to 5 years of experience
• Proven working experience in accounts payable functions
• The ideal candidate will be a self-starter with his/her own continuous improvement agenda
• The individual must be have a solid understanding of basic bookkeeping and account principles, have accounting software systems and application software knowledge
• Moderate to advanced knowledge of Microsoft Excel is needed
• Proven ability to calculate, post and manage accounting figures and financial records
• High capacity to manage multiple shifting priorities and accurately under minimal supervision
• Thrives in taking ownership and holding self and others appropriately accountable
• Process invoices for materials, services, and freight via SAP, EDI, & ReadSoft systems
• Respond to vendor emails regarding invoices current or past due
• Communicate with internal users
• Responsibilities will include daily processing of accounts payable transactions for invoices and credits
• Review and comparison with purchase orders and packing slips for accuracy
• Processing vendor invoices and confirming matching payment
• Of course, there may be some other fun day to day responsibilities when needed
• 3 - 5 years of accounting experience that includes strong focus on accounts payable
• Bachelor's or Associate's Degree in Accounting or related field - desired
• Effective communication and ability to work with various vendors and build strong relationships
• Proven ability to problem solve and take initiative
• Successful ability to work in working in deadline driven environments
• Expert knowledge working with Microsoft Office, specifically with Excel and Word
• Oracle experience a plus
• Process full cycle corporate and property level accounts payable for multiple entities
• Review and record ACH payments
• Process other general accounting functions including reconciliations
• Ideal candidate would have a background in Accounts Payable or real estate with 3 years’ experience
• Multi-entity experience a plus
• We are looking for a team player with excellent organizational skills, ability to interact with all levels of management, staff and vendors, strong written and verbal skills
• Computer proficiency in Word, Excel, Outlook, Concur, and MRI a plus
• 3-5 years’ experience in an accounts payable/accounting role
• Proficient in Microsoft Office: Excel, Word and Outlook
• Proven organization skills
• Ability to work well in fast-paced, deadline-driven environment
• Review, index and process vendor invoices in document repository/workflow system and CostPoint accounting system and ensure timely and accurate payments in accordance with the organization’s policies and procedures
• Work with both internal and external customers to research and resolve invoicing issues
• Participate in process optimization initiatives and system upgrades/changes that include testing
• Support audit requests and other requests for information timely
• Reconcile vendor statements
• Assist with month end closings
• High School Diploma or equivalent; Associates/Bachelors degree preferred
• Experience with processing invoices of international currencies
• Scanning and indexing of invoices and check requests
• Review, sort and match invoices and check request
• Data entry of invoices into accounting system for payment
• Review of payment terms to ensure discounts are taken
• Process check requests
• Prepare and process Accounts Payable checks and ACH payments
• Monitor accounts to ensure payments are up-to-date
• Vendor file maintenance
• Interfacing directly with vendors to troubleshoot invoice issues and seek direct resolutions
• Review expenses for compliance to company policies
• Special projects and other duties as identified by the AP Supervisor and/or the AP Manager
• Identifying opportunities for process improvements
• Associates Degree preferred; high school graduate or equivalent required. Minimum 2 years of accounts payable experience required
• Moderate skill level in Microsoft Excel
• Must have good written and verbal communication skills
• Review expense reports to ensure compliance with policies
• 1-2 years of previous accounting/ accounts payable experience strongly preferred
• Experience with Microsoft Office, especially Excel preferred
• Enthusiasm and ability to handle deadlines in a constantly evolving fast-paced environment
• Bachelor's Degree in Business with an emphasis in Accounting
• Thorough understanding of the Accounts Payable process
• Ability to produce reconciliations as requested
• Demonstrated eye/attention to detail
• Demonstrated ability to work autonomously
• Experience in Microsoft Dynamics
• Process a high volume of check, wire, ACH and credit card transactions for payment utilizing various payment applications including Commerce and PeopleSoft
• Create and process electronic Control Groups with appropriate payment backup
• Complete the appropriate accounting entries related to payment adjustments
• Assist in preparing payable account schedules
• Document payment process as well as vendor contact information
• Create efficiencies to ensure prompt payment
• Audit data input to ensure it is complete and accurate
• General filing and processing
• Assist with Car Sale transactions as assigned
• Minimum 1 year of administrative support experience or customer service experience
• Accounts payable experience strongly preferred
• Intermediate knowledge and understanding of a PC and Microsoft Office products
• Exceptional organization skills
• Ability to manage several projects simultaneously in a fast pace and team oriented environment
• Comparing the invoice to the services from the original purchase order
• Monitoring pricing of services
• Auditing the invoice for accuracy; correct vehicle information, factory assistance
• Reconciling National Account monthly statements
• Troubleshooting questions/issues from vendors
• Help with other accounting projects as necessary
• Intermediate PC knowledge with experience in Excel and Word
• Prior accounting and/or AP experience preferred
• Solid self-management, organizational, and follow-up skills
• Excellent phone etiquette and communication skills
• Ability to work in a fast paced TEAM environment with a positive attitude
• Research and resolve charge backs resulting from disputed invoices or short payments
• Process manual bills or credits when necessary
• Resolve complaints using the Salesforce case management and PeopleSoft Systems
• Provide invoice/credit reprints and Proof of Delivery to internal and external customers upon request
• Independently gather information using established financial procedures
• Correspond with customers via phone, fax and email
• Applicant needs to be proficient with Excel
• AS or BA in Accounting is preferred
• 2+ years of experience in a Accounts Payable/Receivable field
• Experience with PeopleSoft or SAP
• Understanding of Account Receivable terminology
• Excel skills - specifically V-look up
• Accounts Payable invoice and check requests processing; manually entering, reviewing, validating, coding, tracking, sorting, and obtaining approvals
• Processing and/or auditing of employee expense reports
• Meet deadlines related to financial close, including month-end, quarter-end and year-end
• Manage accounting activities and journal entries to ensure payments and systems are up to date
• Provide inputs into pay cycles and check runs
• Analyze, review and resolve inquiries related to supplier statements
• Resolve inquiries (phone & email) from vendors and end-users (Help Desk), including documentation/ticket management
• Process exceptions related to vendor invoices for input into financial systems, including invoice coding, data entry, email addresses and tax IDs
• Correspond with client end users, vendors and third parties via phone and email related to AP policies and initiatives
• Maintain files and documentation in accordance with client policies and procedures
• Research invoice payment discrepancies
• Resolve payment issues with vendors and employees, including ACH
• Provide training and expertise to peers and end-users and suppliers
• On-board vendors into client financial systems, including tax ID management
• Log activities, audit and create reports for management related to day-to-day activities for self
• Assist in month end closing
• Assist in 1099s at year end
• Participate in process development/optimization activities, as required
• Understands, displays, and embraces the company’s “coolture”
• Associate’s Degree in Accounting or equivalent work experience
• Minimum of 3 years of related professional work experience
• Minimum of 1 year’s experience performing Accounts Payable duties
• Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
• Proficiency in data entry and management
• Experience in real estate
• Ability to type at a net rate of 35 wpm using a computer keyboard
• Ability to communicate effectively in person, over the phone, verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to effectively manage tasks with minimal supervision
• Daily processing of vendor invoices with Purchase Orders using 3-way match
• Maintaining relationships and providing timely responses to all information requests from internal customers (Stores, Home Office) and external customers (vendors)
• Monthly reconciliation of vendor statements
• 1 year of A/P experience or Associates Degree required; SAP experience a plus
• Proficient in Microsoft Office including working knowledge of Excel required
• Ability to use a 10-key adding machine by touch
• Thrives in a fast-paced environment. Able to multi-task and prioritize
• Professional written, verbal and communication skills
• Ability to establish a strong customer focused relationship with stores and vendors, as well as, with co-workers, managers and other departments within the company
• Detail oriented and able to maintain supporting documentation where applicable
• Operate effectively within full cycle in the accounts payable environment
• Close, pay and print/mail checks to vendors on a weekly basis
• Enter move out inspection received from property managers and create cover sheet
• Research ledger for accurate information, send to property manager to review and advise what maintenance charges will apply. When a final approval is received enter and give to accounting to process deposit
• Purchase Order Invoices
• Enter invoices into Oracle matching to the related open purchase order
• Recording additional charges such as freight and taxes to the appropriate GL string
• Insure that the entry is balanced and will pass the overnight validation process
• Resolving discrepancies between vendor invoices and purchase orders by making both the vendor and the field operations personnel aware that a discrepancy exists asking for their assistance in resolving the issue
• Non Purchase Order Invoices
• Daily process check requests received from field operations by the 2:00PM cutoff time (as needed in absence of AP associate who normally performs this function)
• 1-3 years of experience processing accounts payable
• General math skills
• Proficiency in MS Office, especially Excel
• High degree of accuracy, attention to detail and confidentiality
• Excellent analytical, problem solving and decision making skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Review open Purchase Orders and follow up on missing invoices
• Review Parked Invoices and obtain purchase orders for processing
• Create Purchase Orders for assigned vendors i.e. Fedex, Car Service, etc
• Respond to Payment Inquiries/Status
• Review vendor statements and follow up on any aged invoices
• Enforce IPG Policy and Procedure on vendor payments and expense processing
• Help billers pull backups if needed
• SAP experience (preferred)
• Strong computer skills, particularly Microsoft Office Suite
• Ability to communicate effectively within all levels of the organization, both verbally and in writing
• Efficiently process accounts payable - Enter invoices/expenses into the general ledger system on a timely basis
• Ensure that proper information is maintained for audit purposes
• Responsible for the accurate and timely processing of payment and timely month end closing of accounts payables
• Responsible for accounts payable reconciliations
• Ensure timely payments
• Resolve processing exceptions
• Analyzing trends and applying business improvements
• Build and maintain good working relationships with vendors, suppliers and employees
• Prepare batches and perform check runs
• Audit documentations
• Special projects
• Responsible for invoice processing using matching, batching and coding process
• Review and reconcile vendor statements
• Research and respond to customer inquiries
• Prepare A/P reports as needed
• Regular review of the AP aging report for assigned vendors
• Review of open accruals report to obtain missing invoices
• Knowledge of Microsoft Office Suite, especially Excel
• Accounts payable duties including dealing with POs and invoices,
• Data entry into Powersuite, WIN and/or local databases
• Filing, typing, and general clerical duties
• Any administrative duties as deemed required by supervisors
• Adhere to all applicable CHES policies and CHES SOPs
• Performing the duties of security when coverage is needed
• 1+ years accounts payable experience perferred
• Full cycle AP, including processing of 3-way PO matching, weekly Wires and check runs
• Assist with month end close and audits
• Assist with processing of annual 1099s
• Maintain accurate vendor files
• Reconcile Vendor Statements, research and correct discrepancies
• Audit Expense Reports in Certify Travel Expense System
• Must be organized and self-motivated
• Ability to work professionally and independently
• At least an intermediate level knowledge of Microsoft Office, with an emphasis on Excel
• SAP Software skills also preferred
• Ability to speak Portuguese preferred
• Document scanning and Invoice Workflow system knowledge
• ­Extensive knowledge of using ERP systems as well as Invoice workflow systems
• ­Vendor Maintenance knowledge
• Microsoft Office/Suite proficient (Excel, Outlook, PowerPoint, Word)
• Coding vendor invoices and disbursements to have a consistent basis for financial statements preparation
• Perform ad hoc investigation reports from inquirer to provide management or vendors desired information
• Ensure compliance with policies and procedures
• Reconcile accounts payable detail to the general ledger
• Reconcile invoices to proof of receipt and purchase order
• Communicate with vendors pertaining to expected payments and delinquent invoices
• Matching purchase orders, receiving reports and invoice
• Accounts Payable data entry
• Processing and distributing payments
• Print 1099 forms at year end
• Maintain complete A/P vendor files
• Communicate effectively with vendors and internal customers to provide assistance and resolve discrepancies and questions
• Resolve vendor invoice problems and reconcile vendor statements
• Identify and report use tax on items purchased
• Provide support to the Finance department for the preparation of the A/P accrual for month end closing
• Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages
• Must adhere to regulatory, department and company policies
• Keep work areas clean and free of safety hazards, debris and litter
• Perform other job related and compatible duties as assigned
• Must be proficient in Microsoft applications
• Must demonstrate strong interpersonal communication and customer service skills
• Must have the ability to identify problems, collect data, analyze and draw valid conclusions
• Must have the ability to solve practical problems and deal with a variety of situations
• Must have the ability to interpret a variety of instructions (i.e., written, oral, etc.)
• Oversee and coordinate the execution of daily tasks performed by the Accounts Payable team. (Workflow/ZFPW/Incoming mail/shared mailboxes)
• Oversee and coordinate the execution of non-regular tasks executed by the Accounts Payable team (reconciliation open balances/Pre-payments/T-A blocks/Duplicates)
• Work actively with the P2P leader in developing and leading the training program for new associates and act as first point of contact for follow up questions regarding new and existing processes and procedures
• Provide additional training to AP Team members whenever required which may be based on error review and feedback on performance
• Partner with P2P leader on process improvement ideas and implementation including special projects focused on the growth and development of the Accounts Payable and P2P department
• Manage other duties as assigned by P2P leader , including AP related reporting, Analysis of Open items , etc…
• Capability to perform backup responsibility for all functional positions in the Accounts Payable EU group, including but not limited to scanning, invoice PO and FI posting, journal entries, logistics invoices, recurring entries
• Ensure timely and accurate posting of invoices and other invoice processing related functions
• Education Bachelor in Accounting and min. 2 years Accounts Payable experience or
• Knowledge of MS-Office, particularly Excel
• SAP FI knowledge
• Good German and English written and verbal
• Daily processing of BuildPro approved commitments and notifying Regional Operation Centers of the completion of this report
• Manage division purchasing card account
• Create and maintain vendor set up
• Work with the managers and vendors to resolve problem invoices
• Process check requests, employee reimbursements and petty cash
• Cut weekly AP checks
• Maintain contract logs
• Research and problem solving
• Compiling, sorting, and substantiating business transactions and reconciling vendor statements
• Frequent communications with facility personnel
• Year end 1099 preparation
• Performs special project and/or other job duties as assigned
• Open, sort and date stamp invoices received by mail/invoices
• Match invoices to supporting documentation as required
• Obtain approvals for invoice expenditure and payment authorisation from department heads
• Breakout and post freight invoices by business unit
• Stamp and Code invoices with General ledger account posting
• Post invoices in JD Edwards Accounting software
• Respond to supplier queries
• Reconcile accounts to supplier statements
• Prepare month end accruals
• Match open invoices to payments prepared for review and approval
• Open new vendor accounts
• Accurately process a high volume of accounts payable invoices for payment, ensuring all invoices are properly approved and coded to a general ledger account and tier structure
• Research and follow up on statements with balance forward items ensuring payments are in transit
• Handle vendor calls and inquiries
• Provide customer service and support to Grant Thornton LLP internal personnel including partners, finance and accounting, regional controllers and local office staff
• Adhere to the highest degree of professional standards and strict client confidentiality
• Attend professional development and training sessions as necessary
• Minimum of a high school diploma. Associates degree a plus
• Two to three years of experience in accounts payable, preferably in a professional services organization
• Ability to prioritize, handle multiple tasks simultaneously and meet established deadlines in a fast paced environment
• Self-motivated, customer service-focused, detailed-oriented, and flexible
• Excellent interpersonal and communication skills with the ability to develop effective working relationships as a means to expedite and improve services for our internal and external customers
• Proficient in Microsoft Excel and Word, as well as the internet. Knowledge of CMS Accounts Payable software a plus
• Ability to work additional hours as needed
• 3 way matching experience
• Previous Bookkeeping experience
• Working knowledge of Dynamics
• High School diploma or equivalent is required, an Associates or Bachelors Degree is preferred
• 3-5 years experience of general clerical-bookkeeping in a business related field
• Good math aptitude with attention to detail and accuracy
• Ability to generate a large amount of error-free work in a timely manner
• Ability to easily interface with all levels of the organization, suppliers, etc
• Excellent communication, planning, and organization skills
• Good working knowledge of Word and Excel; SAP experience preferred
• Must be flexible to process transactions in SAP, and other ERP systems
• Cross-trains in multiple accounts payable functions within the department, to be able to support other team members in a variety of tasks, as needed. Tasks may range from supervisory and technical to the preparation of documents for scanning
• Responsible for assisting Accounts Payable Specialists with the processing of invoices and payments, including but not limited to the accurate entry of invoices, printing coversheets, matching invoices to payments, generating payment batches and confirming batches by end of day
• Assists Accounts Payable Leads with reviewing and approving invoices batches for accuracy, communicates any errors for correction, and logs invoices batches on the validation log
• Establishes and maintains customer relationships within all levels and departments of the organization
• Processes unclaimed property for payables, in accordance with state escheatment laws
• Maintains accurate tracking of unclaimed property status
• Sends list of outstanding checks to Payroll for research, sends letters to payees, and tracks responses
• Submits vendor setups, creates check requests, obtains approvals, submits check requests to be processed and requests return notifications to requestor
• Mails checks and submits to the state any unclaimed properties in accordance to state requirements
• Prepares documents for scanning
• A minimum (1) year of experience in the accounts payable field required
• Some college with bookkeeping courses and five years related experience or equivalent combination of related education and experience
• Basic accounting procedures, aptitude for math and attention to detail
• Computer proficiency, including working knowledge of Excel, QuickBooks and Word
• Knowledge of automated accounting systems (QuickBooks)
• Ability to maintain confidentiality when working with sensitive documents
• Ability to operate standard office machines and equipment
• Strong interpersonal, communication and organizational skills
• Process vendor invoices and other payment requests in accounts payable system (SAP)
• Verify that payment requests are properly supported and approved
• Scan and attach images of payment request documentation to SAP transaction record
• Mail payments to vendors and landowners
• Process checks requiring special handling
• Research and resolve vendor inquiries including past due invoices
• Coordinate with various departments throughout the company to resolve invoicing issues
• Respond to internal requests for information
• Assist with processing of IRS 1099 Forms
• Generate payment proposals and generate check print and payment files for transmission to the bank
• Prepare accruals of unpaid invoices for month end accounting close process
• 2 – 3 years of relevant experience with SAP accounts payable related modules
• Process 700 to 1000 invoices per month using SAP
• Assistance with the maintenance of the AP mailboxes
• Liaises with vendors/suppliers regarding invoice/statement discrepancies
• Organization and processing of invoices, including obtaining approvals as per Company policy
• Correspondence with internal employees by email to obtain approvals and resolve PO to Invoice match exceptions
• Assistance with preparation of payments, including set up of electronic wire transfers, and matching of invoice support
• Assistance with reconciling vendor statements
• General clerical duties, such as scanning of invoices and electronic filing of invoices/approvals in SAP
• At least 2 + years' experience in accounts payable
• Good understanding of accounting or book-keeping
• Good understanding of purchasing and payment processes
• All round team player, self-motivated and ability to multi-task
• SAP experience is an asset
• Data entry of vendor invoices
• Proof daily batch reports
• File and scan vendor invoices
• Sort and distribute daily mail
• 2+ years of experience in accounts payable processing and data entry
• Proficient in Microsoft Outlook and Excel
• Experience with MAS90 experience a plus
• Maintain consistency and synchronization of supplier database in ERP system
• Review all the suppliers invoices including drug Supplier and ensure the approvals and GL allocations are present and accurate
• Analyze Vendor Invoices and identify necessary allocations to
• Minimum two (2) years of AP management or other related bookkeeping experience
• Post Secondary Education in a related field, preferably Accounting
• Experience working with an ERP System preferably Adonix/Sage
• Intermediate computer skills; MS Word, Excel, Outlook
• Excellent analysis and problem solving skills to identify and correctly reconcile customer deductions
• Ability to work in a fast paced, high volume environment while remaining organized with strict attention to detail
• Ability to meet deadlines and produce accurate results
• Self-starter requiring limited supervision, along with a desire to work in a team environment
• Build business relationship with Vendors in the assigned portfolio. This includes
• Accounting Technician or equivalent qualification desirable
• Third Level Diploma/Degree an advantage
• 3+ years relevant experience in an accounts payable role – preferably with Shared Service Centre and multinational corporation background
• European language advantageous
• Assist the lead AP Lead Coordinator in performing various account analyses and research of supporting documentation
• Assist preparing analysis and pulling documents in the course of the interim and year end external audits
• Assist AP Lead Coordinator with AP month-end close including AP and Accrued Liability balance sheet reconciliations
• The individual shall have a minimum of 2-3 years’ experience in accounts payable processing for a large multi state complex manufacturing environment
• Strong abilities to use Microsoft Excel (Filters, VLookup, Pivot Tables)
• Responsible for the format and data transmission between accounting systems
• Maintains policy and procedures manuals
• Research Accounts Receivable transaction and prepares general ledger entries on a daily basis
• Ensures preparation and timely filing of business licenses
• Responsible for the retrieval of documentation for posted transactions requested by internal/external auditors
• Compilation of fee data and entry into client financial systems
• Fundamental accounting concepts, practices and procedures
• Accrual based accounting practices
• Accounting software packages or ability to learn specific applications
• Analyzing and adjusting balance discrepancies
• Operating standard office equipment and using required software applications to produce correspondence, electronic communication and spreadsheets
• Associates Degree in a business-related discipline
• Handles inventory invoices which include opening all A/P related mail, faxes, e-mails and voice-mails, matching invoice to packing slips, and purchase orders. Compares quantity and pricing to P.O. and routes information to appropriate individual to process or works with other departments to verify and resolve discrepancies and enters into computer system
• Scans all entered invoices and renames the image files with the invoice number
• Researches and corrects errors that occur during the invoice image upload process that is run to attach the images to the invoice records in Oracle
• Handles crediting vendor accounts for returned goods
• Verifies data in imaging system by means of sight verification and corrects invalid or incorrect data as necessary
• Ensure that data input is complete, accurate and complies with department policies and procedures
• Minimizes expense by processing invoices in a timely manner and taking advantage of discounts offered by suppliers
• Verify vendor information on the invoices against the vendor screen information. Follow prescribed procedures to initiate necessary changes to vendor screen information such as address, term, and special note changes. Request setting up of new vendors and divisions
• Handles all vendor, employee and internal inquiries regarding invoices and/or payments, either by phone or written correspondence
• Reconciles vendor statements and handles and discrepancies
• Prepares all outgoing packages of Accounts Payable documents
• Monitors the stock of and places the orders for office supplies
• Arranges for maintenance and repair of general A/P office equipment, specifically computers, printers and scanners, whenever necessary
• Provides assistance to Mentor for maintenance of accounts payable files, including new and existing vendor records and production of 1099 forms; handles any follow-up necessary to have complete vendor record information
• Maintains company and employee confidence by keeping information confidential
• Performs other accounting functions as necessary
• Contributes to team efforts by accomplishing related results in a cooperative and supportive manner. Supports team environment by working to attain overall departmental goals
• Performs duties within the Company’s business conduct guidelines
• Responsible for timely processing and matching of vendor invoices with purchase orders and receipts. Secure management approval on invoices for goods or services not requiring a purchase order
• Review check requests and expense reports for proper approvals
• File payables invoices accurately and in a timely manner
• Open daily mail and coordinate proper routing of vendor invoices
• Ensure timely mailing of payment documents for the partner and agency payments
• Assist in processing employee expense reports, including auditing supporting documentation for compliance with company policies
• Assist in timely and efficient input of a high volume of invoices per day/week
• Communicate with receiving, purchasing and vendor personnel for prompt resolution of discrepancies
• Promote adherence to company policies and procedures and support the annual business plan
• Protects organization's value by keeping information confidential
• Support the finance department with various projects
• Responsible for entering Non-PO (direct entry) invoices into Great Plains
• Responsible for processing PO invoices using 3-way match process
• Use the automated upload process to upload DVD invoices into Great Plains
• Audit all invoices to ensure they are being approved and coded according to our Accounts Payable Approval Policy
• Verify vendor addresses and submitting vendor change forms as needed
• Submitting new vendor requests and obtaining W9 information
• Reconcile vendor statements and requesting copies of invoices that are not processed
• Gathering and verifying open invoices for month end accruals and maintaining data on an accrual spreadsheet
• Handling inquiries from internal and external customers
• Minimum three years’ experience in entering invoices utilizing 3-way match process
• Minimum of three years’ experience working in a full cycle, high volume Accounts Payable Department
• Experience in g/l coding and understanding expenses is preferred
• Experience in phone bill coding and reconciliation is a plus
• Ability to identify differences between receipt of good and an invoice
• Knowledge in entering invoices utilizing 3-way matching process
• Ability to work independently in a fast pace and changing environment
• Skills in creating Excel spreadsheets is preferred
• Knowledge in Sarbanes Oxley controls for A/P is preferred
• Responsible for all accounting work necessary to insure accounts payable are processed in a timely and efficient manner
• Resolve invoice and un-vouchered receipt discrepancies
• Ensure vouchers are coded to the correct general ledger codes
• Prepare and Process Weekly Payments (checks, wires, ACH and Credit Card)
• Maintain vendor records
• Review and audit electronic expense reports
• Handle employee matters as it relates to online expense and travel
• Responsible for Use tax and VAT tax accounting and submissions
• Work to drive process improvements in other accounting operation functions as assigned
• Ability to collaborate with all Departments
• Other general accounting tasks and projects as assigned
• Be responsible for processing high volume of AP invoices through data entry in our A/P sub-ledger
• Resolve, research and escalate invoice to PO variances for price, quantity and receiving
• Monitor and manage daily AP Stats to ensure invoices are processed timely and prompt pay discounts are taken
• Accurately calculate and apply Sales & Use tax
• Actively participate in identifying and making improvements to AP-related workflows/processes/software
• Manage AP mailbox to ensure timely response and resolution regarding payment inquires, processing issues and other requests
• Prepare ad hoc reporting and analysis as required
• 1-2 years of experience in accounts payable
• Strong research, analytical and problem solving skills
• Superior math skills and strong attention to detail
• Proven ability to interact with various departments across an organization
• Strong Intermediate Excel skills
• Comprehend the sense of urgency regarding critical vendors and payments
• Strong sense of urgency with all work-related tasks
• Ability to operate in a high-energy, high-intensity environment
• Self-motivated and organized with good time management skills
• Entrepreneurial attitude and work ethic
• Ability to multi-task with various projects
• NetSuite and Oracle experience a plus
• Experience with Sales & Use Tax
• Ability to work both autonomously and as a team in a highly demanding and fast paced environment
• Takes initiative with positive attitude and approach to work
• Takes ownership and accountability of daily workload
• Team player attitude, enjoys collaboration and is self-motivated
• Continuous improvement mindset, working towards efficiency
• Good verbal and written skills
• 2-3 years A/P experience
• Good organization and attention to detail -- important in high-volume position
• Responsible for assigned vendors
• Enter invoices and contact vendors
• Research and resolve discrepancies
• Follow-up on all vendor inquiries
• Assist staff with related issues when necessary
• Keep meaningful notes of all actions taken, and make AP Manager aware of any problems and/or potential problems
• Participate in weekly and monthly check processing and distribution
• Participate in month-end processing
• Maintain weekly Age PO report on Excel Spread Sheet
• File and maintain all vendor files
• Back up co-workers when they are out of the office
• Maintain a positive working relationship with vendors and peers
• 5+ years of accounts payable related experience
• Knowledge of MS Word and Excel, mandatory
• Computer Knowledge – Colleague System preferred, but not necessary
• 5+ years of recent AP processing experience
• Strong understanding of US Accounting rules
• Excellent written and verbal communication capabilities
• Strong Excel background
• Perform 3-way match on inventory purchases
• Review invoices/check requests/expense reports and accompanying documentation for accuracy and proper approval
• Calculate sales or use tax required on non-inventory purchases
• Assign GL account coding on invoices and enter invoices in accounting system
• Resolve invoice discrepancies with vendors and buyers
• Ensure timely invoice processing and follow up with appropriate personnel for approval
• Maintain required documentation for asset purchases
• Assist in check run and filing
• Assist in month end close and audits
• Prepare annual 1099s
• Develop and maintain professional relationships with vendors and employees
• Ad hoc projects and other duties as assigned
• Two years of accounts payable experience
• Accounting degree a plus
• Experience with Concur and ERP system a plus
• Proficiency in MS Word and Excel
• Must be detail oriented, organized and self-motivated
• Enters invoices as needed
• Answers vendor inquiries
• Assists in month-end close
• Performs filing, scanning and copying
• Sets up utility accounts for drafts
• Prepares journal entries, as needed
• Two (2) + years of relevant accounts payable experience, preferably in the residential management sector
• Knowledge of Microsoft Excel and Windows software
• Avidxchange experience preferred
• Strong organizational and communication skills is a must
• A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency
• Possesses personal and professional integrity
• Minimum 2-4 years accounts payable preferred
• Community Association knowledge recommended
• Obtain, process and distribute mail, primarily invoices, daily
• Examine invoices and statements, verifying information, proper authorization and coding
• Verify adherence to company purchasing limit and approval policies
• Inputs and processes invoices and vouchers through the accounts payable system
• Initiates the scheduled check runs
• Responds to initial payment inquiries by vendors
• Reconciles monthly vendor statements to outstanding items per the accounts payable system
• Obtains necessary payee information and federal tax information
• Assists with the annual filing of the 1099 forms
• Assists with the monthly closing of the general ledger as it relates to the accounts payable, including monthly accruals
• Other assigned duties as necessary and/or requested
• Two year degree in Accounting or Finance plus 2 years’ experience in Accounts Receivable or Accounts Payable required. An equivalent combination of degree and experience will also be evaluated
• Experience with MAS preferred. Experience with other Accounting software required
• Proficiency in Microsoft Office, including Excel, Outlook and Word
• Manage policies, procedures, and priorities of accounts payable
• Manage and maintain accounting records, including electronic records
• Support corporate and field team members in timely and accurate completion of assigned tasks or projects
• Assist with closing books and accruals
• Review invoices and enter into the accounting system, including electronic system
• Interface with auditors as needed
• Builds and maintains a working relationship with outside vendors
• Handles all credit applications for outside vendors
• Function as the backup for the Cash Accountant position duties
• Other duties and projects as required for success of the department and Noodles & Company
• Working knowledge of all aspects of general accounting
• Proven record of success building solid relationships
• Able to work independently and be self-motivated, while collaborating in a team environment
• Willingness to support corporate initiatives and motivate the team
• Excellent attention to detail and deadlines
• Flexibility and desire to work in a fast-paced and evolving organization
• Proven computer proficiency in Microsoft Excel
• Computer proficiency in Microsoft applications including but not limited to MS Outlook, MS Office, and general accounting software
• Passion for the Noodles & Company brand is a must
• 1-3 years of experience in an Accounts Payable role or an operational accounting role
• Prepare various personal property tax renditions, includes filing electronically or via mail. Reconcile rendition totals to general ledger and Fixed Asset subledger
• Monitor all property tax rendition completion, work within all deadlines and reconcile tax invoices
• Code and review vendor invoices, utilities, services, merchandise, etc
• Work within monthly close schedule for Accounts Payable duties
• Sort and file monthly journal entries and account reconciliations
• 2+ years of experience in accounts payable processing, high volume data entry, and Purchase Order processing
• 2+ years of experience in personal property tax rendition filing
• Process supplier invoices (sort, match, proper authorizations, workflow, etc.)
• Communicate with internal and external customers to resolve disputes or differences
• Prepare various general ledger account reconciliations and resolve differences
• Process payments in the form of wires, ACH and checks
• Ensure compliance with Sarbanes Oxley Act (SOX)
• Drives process improvements by constantly reviewing current processes and seeking best practices
• Interact effectively with cross functional teams, including FP&A and General Accounting
• Ensure that the processing of all invoices is completed properly
• Process checks for payment of all invoices as necessary
• Process checks manually in an emergency situation
• Maintain complete and accurate files in order to handle vendor inquiries
• Reconcile vendor statements and solve any discrepancies
• Coordinate and analyze general ledger with controller
• Candidate must have excellent time management skills, the ability to work with both internal and external customers and a keen eye for detail
• Must be computer oriented and able to meet deadlines and adhere to company policies
• Compares invoices against purchase orders verifying completeness
• Verifies the availability of credit memos and/or discounts
• Verifies payment authorization and ensures proper general ledger account coding
• Ensures accurate reporting on weekly/monthly/quarterly/annual basis
• Assists in audit requests providing accurate analysis of accounts
• Prepares checks for payment
• Strong SAP user
• Good Communication Skills (needs to be able to call and speak to responsible party on how to handle identified issues)
• Good Problem Solving Skills (needs to be able to drill into transactions to identify reason for payment blocks and actions required)
• Maintain accounts payable and manage payments
• Check travel expenses and process on weekly payment run
• Code invoices and log into Accounts Payable module
• Process accounts payable, including PO-matching, non-PO items, and obtain proper approvals for payable listing for payments in a timely manner and in accordance to company’s Accounts Payable and accounting policies / guidelines
• Upload approved payment listing into bank system
• Enter bank statements into accounting system
• Ensure smooth completion of the month-end close process, co-coordinating with other Finance functions on passing the relevant journal entries in the accounting System for US GAAP Reporting
• Perform vendors’ reconciliation and AP reconciliation within the targeted timelines
• Work closely with vendors and internal functions, such as purchasing, facilities, GL accounting and other relevant functions in the company to ensure that open issues and disputes are resolved in a timely manner
• Assist in maintaining compliance with local statutory, SOX, internal & external audits and filing requirements
• Ensure overall processing integrity and accuracy
• Assist in the accounting month end closing for some of our small European entities
• Responsible for review of daily voucher processing
• Keep meaningful notes of all actions taken, and make AP Supervisor aware of any problems and/or potential problems
• Maintain weekly Check Request, Guest Lecturer, and T&E Reports
• Maintain weekly A/P Aging on Excel Spread Sheet
• Maintain on-line update of all vendor files
• Maintain paid vendor files, including vendor email addresses in Colleague
• Generate and maintain report registers
• Assist in 1099 preparation
• Assist in Image Now conversion
• Associate's degree in accounting preferred
• Experience with image capture software preferred
• High-volume full cycle AP experience in a fast-paced environment
• 2-3 way matching, purchase orders, inventory and expense reports
• Review invoices and statements, vendor management and handle any payment discrepancies
• Process manual invoices as needed
• Intermediate knowledge of Microsoft Office Suite - Word, Excel, and Outlook required; working knowledge of SharePoint preferred
• Associate's degree (AA) with business or accounting emphasis from a college, or equivalent combination of education and experience required
• Knowledge of automated accounting and construction management software preferred
• Accounts payable experience preferred
• Construction industry experience preferred
• Prepare monthly benefit payments to vendors, obtain approval and coordinate payment process with other corporate departments
• Prepare monthly benefit collections to groups
• Coordinate daily claims funding process
• Administer vendor outstanding check process
• Process Qualified Medical Support Notices for the company
• Identify, recommend, and implement ongoing improvements and efficiencies to processes
• Monitor the benefits billing mailbox and respond to benefit billing questions
• Maintain confidentiality of employee and benefits data including safeguarding Protected Heath Information (PHI)
• Perform miscellaneous job related duties as assigned
• Two (2) years of previous accounting experience with proven results required
• Intermediate level of proficiency or above with Microsoft Excel required
• Basic level of proficiency with PeopleSoft HR is preferred
• Comfortable working independently and with a team
• Sound written and verbal communication skills
• Utilize the PeopleSoft A/P application to pay vendor invoices timely and accurately
• Set up vendors in the PeopleSoft A/P application; collect and enter W-9 and ACH information
• Process journal entries for corrections and group billings
• Scan vendor invoices; make calls to vendors
• Assist in the 1099 process
• Respond to inquiries and answer ASK PCA within 24 hours
• Train new Accounts Payable Coordinators
• Identify cost savings opportunities and process efficiencies
• Assist Area Accountants with some of their daily tasks
• Accounting college coursework preferred
• One (1) or more years of accounts payable or related experience required
• Intermediate level of experience with Microsoft Excel
• PeopleSoft AP experience is a plus
• Strong time management and attention to detail
• Experience working within a Accounts Payable environment
• Numeracy skills and experience of working with spreadsheets
• Experience of working with an Accounts Payable environment
• Highly organised
• Account handelling / invoice processing
• Identify and recommend solutions to routine accounting problems
• Ability to interpret error reports and make corrections under time sensitive deadlines
• Proficient skill (intermediate) with Microsoft Office Suite
• Must have ability to assist and develop continuous process improvements
• Must have excellent communication and customer service skills; Must have ability to communicate clearly and professionally
• Must have ten-key calculator by touch
• Must have the ability to accurately enter 250 invoices per week
• H.S. Diploma or equivalent experience required, degree preferred
• Minimum 5 years Accounts Payable or General Accounting experience required
• Previous ERP system experience required, SAP preferred
• Collect, update, and maintain vendor information in the FEI accounting system
• Contact prospective vendors to validate basic company information
• Create new local vendors as needed to support vendor purchasing activities
• Maintain and keep current relevant spreadsheets and databases to support business initiatives
• Verify Internal Revenue Service Employer Identification and Social Security numbers for tax reporting purposes
• Update vendor debit memo contacts
• Print, sort, and distribute nightly reports
• Keep supervisor informed at all times
• Processes receipts, invoices, time sheets, etc. by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
• Performs daily data entry functions of budget, purchase order adjustments and journal entries, and expenditures
• May prepare various spreadsheets, reports and data lists as assigned
• 2+ years of full-cycle accounts payable experience
• Experience reconciling credit card statements
• Proficiency in setting up wires
• Demonstrates initiative
• Intermediate Microsoft Excel experience, including v-look up experience
• Experience with Concur or Certify T&E systems
• Scanning, sorting, and data entry of supplier invoices
• Ensure compliance with approval hierarchies
• Correspond with vendors and respond to inquiries and escalations in a timely manner
• Adhere with departmental policies and procedures
• Assist with special projects as assigned (for example, conversion of vendor’s electronic payments)
• Dynamics Great Plains experience preferred
• Previous Accounts Payable experience preferred
• Candidate must have excellent time management skills, the ability to work with customers, and a keen eye for detail
• Must be computer oriented, able to meet deadlines, and adhere to company policies
• Auditing and processing of travel and expense report reimbursements using Concur Travel
• Work closely with end users to ensure reports are filed timely and ensure compliance with travel & expense policy
• Follow-up with employees on past due expense reports and missing receipts
• Assist with employee education on company travel and expense policy and efficient use of the Concur system
• Identify process improvement opportunities to support expense report processing efficiencies
• Assist team with various month-end close related activities
• Daily reporting of issues and resolutions to management
• Assist team with P Card validation and follow up with cardholders on missing receipts and unsubmitted reports as needed
• Accounting or Finance Degree is a plus
• Experience with Concur Travel, MS Word and Excel
• Must be organized, detail oriented and able to multi-task
• Assist with managing the Amex Corporate Card program-> ordering new & replacement cards, handling fraud issues, monitoring the program using Amex@work
• Meet with Agents and Executives to review the corporate card program and deliver the card(s)
• Assist supervisor with follow up on: unsubmitted and unapproved expense reports
• Manage monthly recoupments and other projects as assigned by the supervisor
• Strong customer service experience and presentation skills a must
• The Accounts Payable Associate-Invoice Entry Lead will also have strong knowledge of all aspects of accounts payable and will serve as a technical resource for the group
• Manage all invoices related to the Sports Division including: processing and entering vendor invoices, check requests, wires & credit memos in AX Dynamics for weekly check run
• Responsible for review of proper GL coding of invoices, approvals and documentation and reviewing team’s batch reports
• Works with AP Supervisor to develop and implement Accounts Payable policies and procedures to ensure adherence to Company guidelines and improve the efficiency of AP process
• Assist AP Supervisor with accruals, basic account reconciliations and analysis and weekly payment runs
• Assist with providing vendor payment status and research issues as needed
• Assist with interacting with internal departments for proper invoice approvals
• Respond to questions and requests from Agents, Executives and Assistants and assist with managing the AP mail box
• Assist with new vendor setup/auditing and ensuring information accuracy and proper coding
• Assist with Accounts Payable Aging reconciliation and ensure proper steps are taken to address aged payables
• Assist with stale dated check process
• Assist with monthly/quarterly/annual close process by working with vendors to receive invoices or estimates on a timely basis and runs associated reports as needed
• Supports special projects and process improvement initiatives
• Accounting or Finance Degree Preferred
• Supervisory/Lead experience is a must
• Minimum four years of Accounts Payable experience
• Working knowledge of Microsoft A/X and Microsoft Office preferred or other ERP system
• Advanced knowledge of AP procedures and best practices
• Advanced Excel skills required (Pivot Tables - vLookup)
• Attention to detail, exceptional organizational skills and ability to prioritize is a must
• Handle company’s expense account processes, including, but not limited to preparing payment requisitions, setting up vendor in the Accounting system, entering payment data into cashbook, issuing payments, etc
• Maintain and reconcile company’s expense bank account
• Prepare cash posting advice and journal voucher entries including, but not limited to accrued expenses, TM affiliates, TMM bill, etc
• Assist in audit processes, including, but not limited to preparing and updating sub-ledgers, providing supporting documents for expense items, etc
• Assist in budget processes, including, but not limited to obtaining details for the company’s expense accounts, and projecting employee related costs and expenses
• Handle remittance request and payment processes
• Handle PL NGRE processes, including, but not limited to handling remittance request and payment processes, updating check registers, etc
• Handle PL Mitsubishi processes, including, but not limited to handling remittance request and payment processes, uploading claims data, opening & closing of files, generating DPLE reports, etc
• Handle PL Yamaha payment notification processes
• Enter bank account information in the claims system
• Assist in completing business plan and other special projects
• Document procedures in the Payables and Accounting manuals
• Responsible for complying with general Accounting practices
• Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at the company
• One to two years experience in handling accounts payable processes
• Basic Accounting background
• Ability to work as team member
• Proficient PC skils
• Good mathematical skills
• Responsible for coding invoices
• Prints and obtains signatures on all accounts payable in house checks
• Assist with answering vendor inquiries
• Assist with answering the AVID pay team on inquiries
• Assists Accounting staff as necessary
• Batching invoices for payment in AVID and Jenark
• Prepares analysis and or audits of accounts, as required
• Responsible for day-to-day AP transactions including entry of invoices, debit memos and vendor generated credit memos as well as receiving, batching and processing check requests and employee reimbursements
• Reviews validity, appropriate classification and compliance with Perrigo’s policies and internal controls
• Maintains proper batching of invoices for entry in document retention software
• Researches payment questions including dates, missing payments, deductions & overpays, stop payments, missing invoices, reconciliation of vendor statements and audits through the use of computer systems as well as manual audits
• Maintain invoice discrepancies using Excel spreadsheet to assure timely submission for tracking and working capital reporting
• Reviews vendor names and remits data to update the vendor master
• Maintains open lines of communication with both external and internal personnel involving payment practices and status of all payments
• An Associates Degree with 1-3 years of professional Accounts Payable experience is required. A Bachelors degree in Finance, Accounting or a closely related field is preferred
• Computer literacy and advanced skills in the use of accounting software along with a working knowledge of SAP, MS Excel and Word are required
• Strong organizational skills, excellent communication skills, demonstrated ability to work on a team, flexibility and adaptability are all essential to this position
• Ability to remain focused while completing tasks which can be very repetitive in nature
• Demonstrated ability to maintain a high level of accuracy, detail and organization in a fast paced working environment
• Must be able to quickly and accurately evaluate various sets of data and advise on solutions to potential issues or inaccuracies
• Processing a high volume of invoices
• Researching discrepancies in invoices
• Communicating with buyers
• Helping automate the invoice and expense process
• Previous accounts payable experience
• Review and process vendor invoices into Cost Point accounting system and ensure timely and accurate payments in accordance with the organization’s policies and procedures
• Assist in process and procedure development and cross training of team
• Participate in process optimization initiatives that include testing, training and documentation
• Assist with preparation of 1099 reporting requirements and monitoring accuracy for filings
• Work in collaboration with internal and external auditors
• Daily processing of various transactions
• Minimum of 2 years of experience in accounts payable or bookkeeping
• Associates or Bachelor Degree in Accounting, Finance or Business preferred
• Strong research and analytical and multi-tasking skills
• Familiar with foreign currency
• Ability to prioritize workload to meet vendor terms and business deadlines
• Proficient in MS Word / Excel
• Thrives on change and is willing to learn new skills
• Ability to follow up on pending issues and communicate status to managment
• Consistently meets deadlines and proactively solves problems
• Possess strong organizational, communications and time management skills
• Ability to be an effective team member and display initiative
• Strong work ethic and attention to detail is required
• Reliable and professional attitude
• Triage of received invoices either through traditional mail or electronic
• Process vendor invoices of high volume
• Follow company procedures for compliance while processing invoices including: Distinguish appropriate accounting period, company, G/L account, project number, classification of fixed assets and prepaid expenses, classification of nonemployee compensation, and obtain approval by responsible manager
• Review vendor statements and follow up on outstanding invoices
• Maintain communication and build relations with outside vendors
• Review and process vouchers and check runs for individual project requirements
• Assist in the processing of the weekly check runs
• Assist in month end close procedures including preparation of accruals and adhere to deadlines
• Reconciliation and posting of transactions for assigned Corporate American Express and MasterCard accounts
• Basic journal entries when required
• Some General Ledger Analysis
• Assist the Accounts Payable department with other responsibilities as needed
• Demonstrated ability to work independently and work with a team
• Solid understanding of accounts payable processing cycles
• Must possess excellent verbal/written communication skills
• Proficiency in Microsoft Office, particularly Outlook
• Experience with paperless workflow software preferred but not required
• Knowledge of an Accounts Payable system, Databasics and Solomon experience a plus but not required
• Associate�s degree in Accounting preferred or equivalent work experience in a high volume Accounts Payable reconciling purchase order receipt data to vendor invoice data; any suitable combination of education and experience will be considered
• Ability and proficiency in Microsoft Office products, preferably MS Excel
• Prior experience with SAP in a retail environment
• Strong analytical and written/verbal communication skills
• Display detail-oriented approach to work, especially concerning data entry and data integrity
• Ability to positively handle conflict
• Capable of working in a cross-functional environment
• Compare invoices to the service authorizations prior to payment processing
• Reconcile National Account monthly statements
• Audit invoices for accuracy; correct vehicle information, factory assistance
• Support Fleet groups with billing related inquiries
• Build working relationships with National Account Representatives
• Troubleshoot and resolve questions/issues from vendors and the field
• Must be willing to accept $30,000 per year
• Strong attention to detail skills
• Ability to build working relationships
• Comparing the invoice to the items listed in our lease management system
• Auditing the invoice for accuracy; correct vehicle information
• Answering calls from our Accounts Payable phone line
• Assisting in check processing and credit card payments
• Researching and correcting invoice issues
• Troubleshooting questions/issues from dealers
• Strong computer and internet research skills
• Experience with ERP system (Profit Key)
• ​Review invoices thoroughly to insure correct vendor is being paid, vendor is legitimate and the invoice has all pertinent details to support payment
• Enter invoices into Oracle making sure that all necessary fields are accurate and complete, match to the correct PO or email the correct individuals for approval
• Audit expense reports in detail to make sure that they are in compliance with TD Ameritrade policy and IRS guidelines and request any additional documentation, missing information or discuss questionable items to minimize risk
• Maintain a 2 to 3 day turnaround time from date received to date audited or input into Oracle
• Pull invoices listed on payment registers by vendor name and invoice number and do an additional check to make sure payment details are correct
• Assist with mailing physical checks to vendors with all the pertinent remittance detail so check is applied properly
• Provide training to associates/clients regarding proper expense report and invoice policies and procedures to help insure timeliness/accuracy of processing as well as IRS compliance
• Work on inquiries regarding payment status, invoice discrepancies, expense report processing error’s, etc
• File ER’s and scan once a week or as needed
• Assist payroll with garnishment payment processing
• Yearly Oracle patch testing
• Train with other associates to assist with other job duties as needed
• Entering required information from supplier invoices into the accounts payable system
• Entering the general ledger, cost center, and/profit center for expenses
• Overseeing the full life-cycle of invoices to ensure accuracy and timeliness
• Generating reconciliation reports and assisting with the resolution of issues
• Assisting with internal and external audits, if applicable
• High School diploma or equivalent; Associates degree preferred
• Proven ability to handle confidential information
• 1+ years professional work experience; accounts payable, accounts receivable, bookkeeping, accounting, clerical or similar experience a plus
• Knowledge of Accounts Payable or accounting concepts
• Demonstrated professionalism with the proven ability to work independently
• Proficiency in the Microsoft software suite
• Ability to learn new technologies, processes, and practices quickly
• Proven ability to handle multiple tasks and work in a fast paced, time sensitive environment
• Knowledge of ERP systems preferred, especially SAP
• Receive and review invoices and/or other related documentation for completeness and compliance with client financial policies, procedures, and contractual requirements
• Responsibility for Value Added Tax (VAT) coding of invoices control
• Follows up on account statements and other discrepancies regarding payment of invoices, and serve as liaison between client and vendors in the resolution of administrative problems and inquiries
• Maintain logs, enter and balance account data, and generate statistical summary reports as required
• Previous accounting/book keeping experience is a plus
• Previous SAP experience is a plus
• Previous VAT coding experience is a plus
• Responsibility, accuracy and attention to detail
• Ability to solve urgent matters and work under pressure
• Ability to manage time and multiple tasks at once
• Flexibility, especially in the period of month-end closing
• Written and spoken ability to communicate in one or more of the following
• Auditing of employee expense reports. To include verification that policy guidelines are being followed, proper documentation has been provided, and the proper classifications of expense types
• Processing and maintenance of Cash Advances to Employees
• Corp credit card monthly transaction reconciliation and posting for assigned cardholders
• Journal entries to correct mis-classified expense types
• Correspondence with employees submitting reports in regards to errors on reports, missing documentation, or other outstanding issues
• Tracking of certain expenses to ensure that yearly limits are not exceeded without proper approvals and / or any follow up documentation required has been received
• Review expense reports pending manager approval and initiate contact to obtain approvals
• Coordination of Employee ACH set up for direct deposit
• Assist in weekly paper and ACH “check” runs
• Assists Vendor Payment Specialist AP Coordinators as needed
• Other related tasks and duties as assigned
• Strong attention to detail and organizational skills absolutely necessary
• Ability to handle large volumes with accuracy
• Proficiency in Microsoft Office, particularly Outlook and Excel
• 2+ years of experience in an accounts payable position or educational equivalent (i.e. Bachelor’s Degree in Accounting)
• General office or customer service experience
• High School Degree or equivalent required
• Associate's degree or GED and work experience in Accounts Payable
• Experience with reviewing contracts
• Understands purchase orders
• Manage complex end-to-end Accounts Payable process
• Sustain excellent communication and relationships with business partners and vendors
• Cooperate with Accounts Payable teams or other departments to find solution for outstanding issues, support with complex queries
• Work closely with Business on critical issues
• Identification and resolution of issues and inconsistencies, suggesting appropriate corrective procedures, involvement in improvement projects
• Assist with current Accounts Payable workflow and provide input to ensure process is increasingly efficient
• Authorization and Audit of Payments, failed or returned payments resolution
• Review of supplier statement reconciliations, follow up with business on aged invoices
• Maintain record keeping systems, forms, policies, internal control documentation, and procedures related to Accounts Payables
• Processing invoices in a paperless work flow environment (matching invoices to purchase orders, (2 and 3 way matches, routing of invoices into approval workflow, and in/out of trouble queues – buyer, freight, tax, vendor maintenance)
• Preparation and processing of AP adjustments for miss coded invoices
• Review and resolution of vendor e-mails sent to the AP mail box
• Provide back up to the Administrator of the Engility Supplier Portal to assist with vendor calls and the submission of invoices in the supplier portal
• Researching aged open items
• Processing of credit invoices/refund checks
• Working with internal and external auditors to support AP audit requests
• Troubleshooting supplier and employee issues related to invoice processing lifecycle (i.e. research of PO setup issues, vendor master file setup, taxes, freight, approvals, price/qty variance, etc)
• Providing subject matter expert/help desk services for employees with questions about check requests, review of AP workflow documents and status of invoices/payments
• Build strong relationships internally with employees, procurement organization and other administrative organizations as well as strong external relationships with suppliers
• Minimum 3 years demonstrated Accounts Payable experience working in a fast paced environment
• Intermediate knowledge of accounting policies and practices
• Strong computer skills and ability to multi-task within multiple systems and across projects
• Intermediate knowledge of Excel
• BA or Associates degree in Accounting preferred
• Experience with Hyland OnBase and Deltek CostPoint systems
• Experience working in a government contracting environment
• Enters data into accounting system (Concur) i.e. payables, receivables, vouchers, etc
• Conducting research required to reconcile credit card transactions and create journal entries
• Answering questions, researching paid invoices, correcting check numbers
• Verifying if checks have cleared or need to be re-issued
• 2+ years Accounts Payable and/or Receivable related experience
• Strong computer/10-key skills
• Knowledge of various accounting systems
• Proficiency in Microsoft Office Suite applications
• Review all invoices in Worldview from assigned agency for accuracy, adequate supporting documentation, and agency approvals
• Download intercompany Master Vendor Invoices into Excel, import and process in the Accounts Payable system
• Research and reconcile all past due vendor balances and follow-up on past due invoice amounts ensuring that they have either been paid or request invoice copies to be processed, approved and paid
• Maintain communication with AP contact at each agency ensuring new vendors are approved by management and respond to inquiries in a timely professional manner
• Establish new vendor records in Accounts Payable system in accordance with Encompass Procedures, request IRS Form W-9 from new vendors, and have knowledge of IRS 1099 reporting requirements (including Box 6 medical and health care reporting requirements)
• Process and audit employee expense reports in Encompass Expense Report system
• Create and print direct deposit & check payments and distribute with appropriate documentation as required
• Participate in and make suggestions for continuous improvement to and documentation of Accounts Payable processes being applied by team members on a consistent basis in a SOX segregation of duties environment
• Assist with the preparation and filing of the annual IRS Form 1099s
• Intermediate Microsoft Excel skills (formatting, VLOOKUP, formulas, etc.) including file import and export processing
• Knowledge of Escheatment and State Sales and Use tax rules and regulations
• Must understand that the integrity of an accounting environment is measured by accuracy, transparency and risk management
• Must possess multi-tasking skills, be detail oriented, and have strong problem solving skills
• Experience with a multi entity company and an understanding of intercompany transactions
• Must be self-motivated and possess a high standard of professional ethics
• Willing to treat everyone as your customer, both internal and external, embracing Encompass mission statement of a “Better way to care”
• 70% of time
• Use manual expertise and understanding of the process to correct errors on a timely basis in accordance with rules and tolerances so that documents can be routed for electronic workflow and approval
• Utilize knowledge of Shire’s “Delegation of Authority” rules and limits to ensure that invoices are correctly routed to the business for approval using the ReadSoft workflow tool
• Assist the business with guidance on vendor and purchase order creation using automated tools
• Fluent in English and Italian
• Experience with T&E and Employee / Recurring Expenses
• Previous experience in the Construction and/or Real Estate industry
• Working knowledge of Concur and/or SAP
• Recording supplier invoices and credit notes
• Making sure that supplier invoices and credit notes are properly approved in accordance with policy and Approved Authorities
• Preparing regular and timely payments by CHAPS, BACS or cheque
• Undertaking regular reconciliation of major supplier statements
• Good organisational and communication skills
• A professional and pro-active approach to your work
• The ability to work to effectively to tight timescales
• Accounts Payable and Payroll experience
• Experience with Intact
• Ultipro experience
• High school graduate or equivalent; associates degree preferred
• Two to five years previous accounts payable experience, preferably in a healthcare environment
• Must have the skills necessary to operate the office equipment required to fulfill job duties
• Strong knowledge and recent use of Oracle (or similar program) and Microsoft Excel
• Excellent team work, communication and organizational skills
• Proficient with typing and 10 key by touch
• Independently resolve issues encountered during the full cycle accounts payable process
• Occasionally be available for overtime hours during periods of increased volume
• Review invoices, cheque requests, while ensuring coding and approvals are accurate
• Process the required data entry
• Monitor AP inbox
• Involved in the management of payments
• Review vendor statements and seeks resolution on any outstanding items
• Establish and maintain good relations with suppliers and internal clients
• Ability to prioritize work as necessary to ensure deadlines are met
• Knowledge of relevant computer, accounting experience
• Proficient in high volume data entry
• Excellent communications skills (written/verbal) and interpersonal skills
• Demonstrated organizational ability and follow-through
• Demonstrated ability to work in a fast paced, dynamic environment
• Demonstrated ability to work harmoniously in a team as well as autonomously
• Demonstrated ability to make sound decisions, use good judgment and prioritize well
• Some overtime may be required at month-end
• Manage documentation flow of invoices from receipt through approval
• Work closely with property Directors to ensure proper approval of invoices and timely remittance to Corporate AP
• Responsible for timely collection and shipment of critical invoice and receiving documents to Corporate AP
• Work closely with Corporate AP staff on problem resolution and implementation of best practices with regard to invoice processing and approval
• Works closely with property purchasing, warehouse and receiving personnel to facilitate resolution of price and quantity variances identified by Corporate AP
• Ensure all critical documents necessary for AP processing are sent to Corporate AP on a regularly scheduled basis
• Act as the point of contact for property management regarding questions on AP charges
• Complete regularly scheduled inventory cycle counts; communicating results to the Financial Controller and Warehouse Leadership and make recommendations for improvement
• Track and communicate warehouse inventory accuracy by area and develop strategies for improving that accuracy
• Review cross departmental cost transfers for required documentation/signatures and enter them into the SWS system
• Minimum three year experience in Accounts Payable and/or Inventory Control required
• Minimum two years supervisory or leadership experience required
• Excellent PC skills (Outlook, Excel, Word)
• Proficiency with Excel to include ability to navigate, organize (sort functions), manage (save, copy, paste, move), format worksheets (font, column width, wrap and merge cells) and create basic formulas (sum, logical formulas)
• At least one year experience with Stratton Warren (SWS)
• Strong communication and time management skills
• Ability to meet and communicate with upper management on a regular basis as evidenced by a minimum of two years work experience in positions that require regular communication with positions at a Director level and above
• Ability to take direction from multiple areas including Corporate AP
• Ability to work with little supervision while multitasking
• Good decision making abilities
• Minimum of two years post high school academic, vocational or successful completion of a recognized (a program that would meet the IRS requirement for either the HOPE or education deduction) formal talent/leadership program strongly preferred
• Matching invoices to Purchase Orders
• Entering invoices into the ERP System
• Connect with Vendors
• Set up new Vendors
• Complete Credit References
• Sales and Use Tax
• Process check runs

Related Job Titles

15 Accounts Payable Resume Summary Examples

Accounts Payable Resume Summary Example #1

Experienced and result-oriented Accounts Payable Team Leader with a passion for team leadership and project management. Analytical networked thinking with high ambitions for oneself. Empathic, future-oriented, efficient action with great interest in digitalisation, robotic and automation of work processes.

Related : Our guide on how to write a resume summary .

Accounts Payable Resume Summary Example #2

Hardworking, amiable, and extremely versatile, with 10+ years experience in administrative, event production, and media production environments. Trusted with leadership, difficult/important tasks, and sensitive information. Creative, analytical, with strong communication and people skills.

Accounts Payable Resume Summary Example #3

Courageous self-starter with a proven track record for innovation who thrives in independent environments.

Accounts Payable Resume Summary Example #4

Finance Professional with 8 years of proven success in Accounts Payables- Invoice process-Vendorreconciliations-Query Management-T&E (Employee claims). Highly skilled at increasing the company's revenue,strategically-minded and productivity through optimizing, streamlining, and solidifying the processes. Excels in high-pressure environments.

Accounts Payable Resume Summary Example #5

Seasoned qualified accountant who is well versed in accounting, accounts payable, advisory, auditing and financial reporting.

Accounts Payable Resume Summary Example #6

To deliver the best output in the best interest of the organization with the knowledge and skills acquired and for the growth of the organization through continuous value addition. Also to obtain a position in an organization that utilizes my experience and skills for accomplishment of their goal, and will also provide me with better opportunities for learning new accounting skills.

Accounts Payable Resume Summary Example #7

Project Data Analysis, Budget Tracking, Operational Process Design, Monitoring Costs and Revenue Generation, Data Processing, Risk Analysis & Mitigation, Strategic Planning, Financial Reporting & Reconciliation, A/R & A/P Management, Procurement & PO Processing, Invoicing, Contracting, Vendor Management, Expense Reporting, HR Management, Staff/Contractor Onboarding & Off-boarding, Payroll, Benefits Administration.

Accounts Payable Resume Summary Example #8

Accounts Payable specialist who works quickly and accurately under tight deadlines equally as part of a team or under own initiative. Ambitious and self- motivated professional with exceptional organizational skills. Highly creative with over 18 years in accounting and finance. Fast learning, dynamic and enthusiastic, skilled in problem solving and maintaining accuracy. Possesses an insatiable drive to achieve and exceed goals.

Accounts Payable Resume Summary Example #9

Senior Financial Professional with expertise in corporate reports, writing accounting and operating policy and procedures, managing projects, and creating annual budgets. Background includes working at the corporate office of a global mining company, an international outsourcing call center, a large international manufacturer of aerospace composites as well as a private legal firm specializing in corporate law. Strengths include the ability to understand big picture objectives while working in the details to meet deadlines, proactively look for opportunities to streamline processes and increase efficiencies.

Accounts Payable Resume Summary Example #10

A highly motivated, confident Financial Accounting Consultant with exceptional multitasking and organizational skills. Having extensive experience of identifying the needs of clients and being able to quickly understand the mission, vision and values of an organization.

Accounts Payable Resume Summary Example #11

Looking for an account payable career opportunity in the field of Finance in an entry level role in a well structured organization, where I could further enhance my experience and interpersonal skills.

Accounts Payable Resume Summary Example #12

I would like to utilize my knowledge, experience and skills fully & Effectively for the organizational growth in the field of Finance and Accounts.

Accounts Payable Resume Summary Example #13

Experienced Corporate Professional with 10+ years of experience in accounting and financial auditing, Store Operations, Process Compliance, Inventory Control, Retailing, Training & Team Management in diverse Companies.

Accounts Payable Resume Summary Example #14

I am a self-driven, highly motivated and organized person, with a proven track record of successfully managing sensitive financial situations, whilst ensuring a best-in-class customer experience and also building and maintaining a strong business relationship.

Accounts Payable Resume Summary Example #15

Experienced accounting professional with more than 19 years of experience optimizing productivity, quality, and efficiencies. Highly dependable, ethical, and reliable team member and leader blending technical, organizational, and business acumen.

Copyright © 2024 Workstory Inc.

Select Your Language:

Resume Worded   |  Career Strategy

• All CV Examples
• Finance Resumes/CVs

6 Accounts Payable CV Examples - Here's What Works In 2024

Looking to excel in the accounts payable field it all begins with a well-crafted cv. this article gives you examples, samples, and templates that work, guiding you to create a cv that reflects your skills and experience. it'll help hiring managers see you're the ideal person for the job. let's dive in, and get you closer to landing the role you've been working towards..

Diving headfirst into the world of accounts payable, it's easy to see that this job title carries weight. As an accounts payable professional, your role highlights the lifeblood of a company: finance. To thrive here, you need top-notch math skills and eagle-eyed attention to detail. And guess what? Your CV needs to mirror these skills accurately. Now more than ever, recruiters desire compelling proof of your number-crunching prowess, laser-focused accuracy, and keen problem-solving skills. The accounts payable career path can be varied. Some folks climb the ladder within the same department. Others pivot into related roles like budget analysis or financial management. Regardless of your journey, your CV needs to track these twists and turns with clarity and confidence. As we sprint towards 2024, it's critical to take note of a few emerging trends. There's a growing emphasis on digital literacy and data analysis skills in the accounts payable sector. Consequently, a CV that showcases your capacity to navigate big data and cloud-based financial systems is nothing short of pivotal. When it comes to CVs and resumes in accounts payable, let's debunk a common myth. You may stumble upon conflicting advice online on whether your "CV" should read like a novella; ignore it. The difference between a CV and resume is, at its core, strictly a naming convention used by different countries. You should adhere to the same compact 1-2 page document guidelines that apply to resumes. The exception lies exclusively within research or academic roles, where a longer 3-4 page document is warranted. To break this down in more granular detail, our upcoming article will discuss templates tuned for 2024 trends, vital skill sets to showcase in a CV, and much more. As a career coach and hiring manager, trust me when I say this: a superb CV is a stepping stone, unlocking doors to a fulfilling career in accounts payable.

Accounts Payable CV Templates

Jump to a template:

• Accounts Payable Manager
• Accounts Payable Supervisor
• Accounts Payable Clerk
• Accounts Payable Officer
• Accounts Receivable

Jump to a resource:

• Keywords for Accounts Payable CVs
• Action Verbs to Use
• Related Finance CVs
• Similar Careers to a Accounts Payable
• Accounts Payable Resume Examples

Template 1 of 6: Accounts Payable Manager CV Example

The Accounts Payable Manager role is a key position on any finance team, bridging the gap between data and cash flow. You'll be working to streamline processes, ensure timely payments, and build relationships with vendors. The market has seen a shift towards automation in receivable processes recently, so proficiency in relevant software and understanding of technological advancements is a must. Your CV needs to show that you're not just crunching numbers, but positively impacting the company's financial health and operations. In this digital age, showcasing your tech-savviness goes a long way. You'll need to illustrate how you've used modern payment systems and software in previous roles to enhance efficiency. Your CV should also reflect your ability to manage and lead a team effectively as soft skills are becoming increasingly valued in this role.

Tips to help you write your Accounts Payable Manager CV in 2024

   show your proficiency in accounts payable software.

You need to demonstrate your familiarity with Accounts Payable systems, such as QuickBooks or SAP. Include specific examples of how you've used these systems to improve processes or increase efficiency in your past roles.

   Demonstrate leadership and team management skills

Accounts Payable Managers often lead a team, so it's crucial you illustrate strong leadership and team management skills. Talk about specific scenarios where you've led a team to achieve specific goals or improve performance.

Skills you can include on your Accounts Payable Manager CV

Template 2 of 6: accounts payable supervisor cv example.

The role of an Accounts Payable Supervisor is much more than just crunching numbers. Their job involves leading a team and managing the entire accounts payable process. To be successful, individuals will need to highlight their leadership qualities, analytical skills, and proficiency with financial software on their CV. It's also noticeable that more companies are now using automation in their accounting processes, so familiarity with accounts payable automation tools is a big plus. When writing your CV, remember to emphasize not just your technical proficiency, but also your ability to lead and adapt to new technologies.

Tips to help you write your Accounts Payable Supervisor CV in 2024

   showcase your leadership abilities.

In your CV, it's important to demonstrate your leadership abilities because this role requires managing a team. Detail projects where you've led your team to success or instances where you've trained or mentored junior staff. This will show potential employers your capacity to lead.

   Highlight Proficiency with Accounts Payable Tools

As an Accounts Payable Supervisor, you'll be expected to be proficient in using accounting software and automation tools. Include specific tools and software you have experience with, such as QuickBooks, SAP or Oracle. This will show employers that you can hit the ground running.

Skills you can include on your Accounts Payable Supervisor CV

Template 3 of 6: accounts payable clerk cv example.

As an Accounts Payable Clerk, your CV needs to showcase your knack for seamless financial transactions. You're not just dealing with numbers, but also nurturing relationships with vendors and making sure everything ticks over smoothly. Nowadays, many companies are automating their accounts payable processes, hence proficiency with new technology and relevant software is increasingly valuable. So, when crafting your CV, it's imperative to bring to the fore your tech-savviness alongside your core competencies. Detailed accuracy is your mantra – a trait to underscore as you elaborate on your past experiences.

Tips to help you write your Accounts Payable Clerk CV in 2024

   showcase your software proficiency.

Firms are appreciating Accounts Payable Clerks who are comfortable with the latest tech. To stand out, ensure you list all accounting software you've used (e.g. QuickBooks, SAP), and any ERP systems you're familiar with.

   Display your understanding of the accounts payable process

Your potential employer should see that you understand the full lifecycle of an invoice. Mention specific phases you've been involved in, such as invoice receipt, validation, payment, and reconciliation.

Skills you can include on your Accounts Payable Clerk CV

Template 4 of 6: accounts payable officer cv example.

As an Accounts Payable Officer, your role is truly the backbone of the financial department of any organization. You're the one making sure bills are paid on time and accurately, thereby maintaining good relationships with suppliers. In recent times, more companies, big and small, are digitalizing their financial operations, including their accounts payable processes. This makes proficiency in software applications like QuickBooks, SAP, or Oracle more sought after. So, when you're writing your CV, you should consider it as a vehicle to communicate not just your technical proficiency but also your ability to adapt to new technologies and ways of working.

Tips to help you write your Accounts Payable Officer CV in 2024

   showcase your software skills.

Don't just list the accounting software you're familiar with. Instead, provide context on how you've used them to streamline operations, reduce errors or improve payable cycles. This tells employers you're not just tech-savvy but know how to leverage these tools for business benefits.

   Detail your experience with process improvement

As companies shift towards digitized accounting workflows, they're looking for people who can help improve these processes. If you've made any operational enhancements in your past roles, like implementing a new filing system or creating a new invoice tracking method, ensure to mention these in your CV.

Skills you can include on your Accounts Payable Officer CV

Template 5 of 6: accounts receivable cv example.

As an Accounts Receivable specialist, the heart of your job is dealing with money, so think of your CV as a financial statement that sells your skills. More and more companies are investing in automating payment processes. Therefore, it's advantageous to showcase your familiarity with the latest accounting software and digital payment technologies. When crafting your CV, go beyond the routine tasks. Showcase how you’ve contributed to improving processes, how you’ve worked with cross-functional teams, or how you’ve helped reduce payment times.

Tips to help you write your Accounts Receivable CV in 2024

   show off your accuracy skills.

In Accounts Receivable, it's all about accuracy to the last cent. Bullet points under each role in your career should include instances where attention to detail was pivotal. Use quantifiable data, like the size of the portfolios you were managing, or error percentages you've reduced.

   Detail your software knowledge

Remember to detail your proficiency in key software tools, as they’re pivotal in Accounts Receivable roles. Include experience with accounting software (like QuickBooks or Sage), ERP systems like SAP, and any other platforms you've used for invoicing, billing, or data analysis. Don’t just list them - explain how you’ve utilized these tools to boost efficiency or accuracy.

Skills you can include on your Accounts Receivable CV

Template 6 of 6: accounts receivable cv example.

In the finance world, Accounts Receivable is a function that's constantly evolving, often driven by tech advancements. Your CV needs to keep up with these trends. For instance, with AI growing in popularity, demonstrating your proficiency in automated systems can set you apart. Companies today prefer candidates who not only handle traditional bookkeeping but can also navigate contemporary software. Additionally, understanding the industry's emphasis on precise data processing, you'd want to emphasize your knack for detail and accuracy. Having strong soft skills, like communication and problem-solving, help in liaising with clients and colleagues on late payments, and this should reflect in your CV.

   Show your proficiency in related software

Accounts Receivable roles often require working with accounting software such as QuickBooks or Xero. You should list any software you've used, specifying the level of your expertise and how it helped streamline your previous company’s accounts receivable process.

   Emphasize your problem-solving skills

You're likely to encounter tricky financial discrepancies in Accounts Receivable role. Describe situations where you've effectively spotted and resolved such discrepancies. This will demonstrate your diligence and your ability to keep a company’s books balanced.

Skills For Accounts Payable Resumes

Nailing the Accounts Payable role rests on key skills like detail-focus, number-crunching, and smart software use. Your CV must shout out these abilities. Let’s start with adding skills section. Found a skill in the job description? Toss it straight into your list like a hot invoice! Slick software like Xero or Quickbooks under your fingers? Highlight that too. Next, let's slot those skills into your job history. Squirreled away data entries to reduce errors? Or developed a project using fancy financial software? Outstanding! Jot it down as a bullet point (e.g., 'Created a system using Xero to track outstanding invoices'). Remember, some screeners scan your CV like a robot, trawling for keywords. This is the Application Tracking System (ATS). Get past them by peppering your CV with skills plucked from the job ad. With these steps, your CV is ready to show any recruiter your accounts payable prowess.

• Financial Accounting
• Online Advocacy
• Invoice Processing
• Goods and Services Tax (GST)
• Forecasting
• Bank Reconciliation
• Account Management
• Account Reconciliation
• Accounts Payable
• Management Information Systems (MIS)
• Purchase Ledger
• Financial Analysis
• General Ledger
• Accounts Receivable (AR)
• Tax Deducted at Source (TDS)
• Purchase Orders
• Financial Reporting
• Accounts Payable & Receivable
• Vendor Management

Skills Word Cloud For Accounts Payable CVs

This word cloud highlights the important keywords that appear on Accounts Payable job descriptions and CVs. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Action verbs for accounts payable resumes.

In the world of Accounts Payable, your CV needs to show you're not just a number cruncher. You're also a problem solver, a collaborator, and a communication whiz. Action verbs can make your CV shine, revealing your skills in a way that's clear and compelling. We'll give you a few action verbs you can use to jazz up your CV. Think about using verbs like "negotiated" or "streamlined." This can show that you can reduce costs and improve processes. For example, you may write, "Negotiated with vendors to lower costs, resulting in a 15% decrease in expenditure." Or, "Streamlined the invoicing process, cutting down on errors and saving time." So, when you write your CV, think of these action verbs as your tools. Use them wisely and they can help paint a clear, vivid picture of your skills and experience. Remember, the goal is to make it easy for the hiring manager to see that you're the best fit for the job.

• Streamlined
• Coordinated
• Implemented

For a full list of effective CV action verbs, visit Resume Action Verbs .

Other Finance Resumes

Cost analyst.

Credit Analyst

Procurement

• Bookkeeper CV Guide
• Investment Banking CV Guide
• Financial Analyst CV Guide
• Accountant CV Guide
• Equity Research CV Guide
• C-Level and Executive CV Guide
• Financial Advisor CV Guide
• Procurement CV Guide
• Auditor CV Guide
• Financial Controller CV Guide
• Risk Management CV Guide

Accounts Payable CV Guide

• Internal Audit CV Guide
• Purchasing Manager CV Guide
• Loan Processor CV Guide
• Finance Director CV Guide
• Credit Analyst CV Guide
• Collections Specialist CV Guide
• Finance Executive CV Guide
• VP of Finance CV Guide
• Claims Adjuster CV Guide
• Payroll Specialist CV Guide
• Cost Analyst CV Guide
• M&A CV Guide
• Accounts Payable Manager CV Example
• Accounts Payable Supervisor CV Example
• Accounts Payable Clerk CV Example
• Accounts Payable Officer CV Example
• Accounts Receivable CV Example
• Skills and Keywords to Add
• Related Finance Resumes
• All Resume Examples
• Explore Alternative and Similar Careers
• Accounts Payable Cover Letter
• Accounts Payable Interview Guide

Download this PDF template.

Creating an account is free and takes five seconds. you'll get access to the pdf version of this resume template., choose an option..

• Have an account? Sign in

E-mail Please enter a valid email address This email address hasn't been signed up yet, or it has already been signed up with Facebook or Google login.

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number. It looks like your password is incorrect.

Remember me

Forgot your password?

Sign up to get access to Resume Worded's Career Coaching platform in less than 2 minutes

Name Please enter your name correctly

E-mail Remember to use a real email address that you have access to. You will need to confirm your email address before you get access to our features, so please enter it correctly. Please enter a valid email address, or another email address to sign up. We unfortunately can't accept that email domain right now. This email address has already been taken, or you've already signed up via Google or Facebook login. We currently are experiencing a very high server load so Email signup is currently disabled for the next 24 hours. Please sign up with Google or Facebook to continue! We apologize for the inconvenience!

Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number.

Receive resume templates, real resume samples, and updates monthly via email

By continuing, you agree to our Terms and Conditions and Privacy Policy .

Lost your password? Please enter the email address you used when you signed up. We'll send you a link to create a new password.

E-mail This email address either hasn't been signed up yet, or you signed up with Facebook or Google. This email address doesn't look valid.

Back to log-in

These professional templates are optimized to beat resume screeners (i.e. the Applicant Tracking System). You can download the templates in Word, Google Docs, or PDF. For free (limited time).

   access samples from top resumes, get inspired by real bullet points that helped candidates get into top companies.,    get a resume score., find out how effective your resume really is. you'll get access to our confidential resume review tool which will tell you how recruiters see your resume..

Writing an effective resume has never been easier .

Upgrade to resume worded pro to unlock your full resume review., get this resume template (+ 5 others), plus proven bullet points., for a small one-time fee, you'll get everything you need to write a winning resume in your industry., here's what you'll get:.

• 📄 Get the editable resume template in Google Docs + Word . Plus, you'll also get all 5 other templates .
• ✍️ Get sample bullet points that worked for others in your industry . Copy proven lines and tailor them to your resume.
• 🎯 Optimized to pass all resume screeners (i.e. ATS) . All templates have been professionally designed by recruiters and 100% readable by ATS.

Buy now. Instant delivery via email.

  instant access. one-time only., what's your email address.

I had a clear uptick in responses after using your template. I got many compliments on it from senior hiring staff, and my resume scored way higher when I ran it through ATS resume scanners because it was more readable. Thank you!

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Username or Email Address

Remember Me Forgot Password?

A link to set a new password will be sent to your email address.

Your personal data will be used to support your experience throughout this website, to manage access to your account, and for other purposes described in our privacy policy .

Get New Password

Accounts Payable Team Lead Resume Examples – 23+ Free Samples

• Resume Format
• April 10, 2024

Accounts Payable Team Lead Resume : Are you looking to advance your career as an Accounts Payable Team Lead? A well-crafted resume is essential to showcase your skills and experience in this competitive field. Our collection of 23+ free samples provides you with a variety of resume examples to help you stand out to potential employers.

From highlighting your leadership abilities to demonstrating your proficiency in financial management software, these samples cover all the essential elements of a successful Accounts Payable Team Lead resume. Whether you are a seasoned professional or just starting out in the field, these examples will guide you in creating a compelling resume that will impress hiring managers and land you the job of your dreams.

Accounts Payable Team Lead Resume – Summary

Accounts Payable Team Lead Resume Samples

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [LinkedIn Profile (Optional)]

Objective: Results-driven and detail-oriented Accounts Payable Team Lead with [X] years of experience in managing accounts payable processes and leading a team. Skilled in streamlining workflows, improving efficiency, and ensuring accuracy in financial transactions. Seeking to leverage leadership skills and expertise in accounts payable to contribute to the success of [Company Name].

Professional Experience:

Accounts Payable Team Lead [Company Name], [Location] [Month, Year] – Present

• Lead and supervise a team of accounts payable specialists, providing guidance, training, and performance feedback to ensure the team meets departmental goals and objectives.
• Develop and implement accounts payable policies, procedures, and controls to enhance accuracy, efficiency, and compliance with regulatory requirements.
• Oversee the processing of invoices, expense reports, and payment requests, ensuring timely and accurate payments to vendors and employees.
• Review and approve invoices for payment, verifying accuracy, proper authorization, and adherence to company policies.
• Resolve escalated issues and discrepancies related to invoices, payments, and vendor accounts, collaborating with cross-functional teams to implement solutions.
• Coordinate month-end and year-end closing processes, including accruals, reconciliations, and reporting, to ensure accurate financial statements.
• Conduct regular audits and quality checks to identify areas for process improvement and ensure compliance with internal controls and best practices.

Senior Accounts Payable Specialist [Previous Company Name], [Location] [Month, Year] – [Month, Year]

• Processed invoices, expense reports, and payment requests accurately and efficiently, ensuring compliance with company policies and procedures.
• Reconciled vendor statements and resolved discrepancies in a timely manner, maintaining positive relationships with vendors.
• Assisted in month-end and year-end closing processes, including journal entries, accruals, and account reconciliations.
• Prepared and analyzed accounts payable reports and metrics to monitor performance and identify opportunities for improvement.
• Provided training and support to accounts payable staff, assisting with troubleshooting and resolving issues.

Bachelor of Science in Accounting [University Name], [Location] [Year of Graduation]

• Leadership and team management
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle)
• Attention to detail and accuracy
• Knowledge of accounting principles and accounts payable processes

References: Available upon request.

Accounts Payable Team Lead Resume Description Examples

Experienced Accounts Payable Team Lead with over 5 years of experience managing a team of accounts payable specialists. Skilled in overseeing invoice processing, vendor management, and resolving payment discrepancies. Strong leadership and communication skills to effectively train and mentor team members.

Results-driven Accounts Payable Team Lead with a proven track record of improving efficiency and accuracy in the accounts payable process. Proficient in implementing process improvements, streamlining workflows, and ensuring compliance with company policies and procedures. Excellent problem-solving skills and ability to handle high-volume transactions.

Detail-oriented Accounts Payable Team Lead with a keen eye for accuracy and precision. Demonstrated ability to prioritize tasks, meet deadlines, and maintain a high level of productivity in a fast-paced environment. Strong analytical skills to identify trends and opportunities for cost savings.

Motivated Accounts Payable Team Lead with a passion for driving continuous improvement and excellence in accounts payable operations. Skilled in developing and implementing best practices, standard operating procedures, and performance metrics to optimize team performance. Excellent organizational and time management skills to effectively manage workload and meet department goals.

Dedicated Accounts Payable Team Lead with a commitment to delivering exceptional service and support to internal and external stakeholders. Proven ability to build strong relationships with vendors, resolve payment issues, and ensure timely and accurate processing of invoices. Strong leadership skills to inspire and motivate team members to achieve department objectives.

Accounts Payable Team Lead Resume Objective Examples

Experienced Accounts Payable Team Lead with a proven track record of managing a high-volume workload and leading a team to meet deadlines and achieve accuracy. Seeking a challenging role where I can utilize my leadership skills and expertise in accounts payable processes to drive efficiency and improve financial operations.

Results-driven Accounts Payable Team Lead with over 5 years of experience in overseeing a team and managing vendor relationships. Looking for a position where I can leverage my strong analytical skills and attention to detail to streamline processes and ensure timely payments.

Dedicated Accounts Payable Team Lead with a background in process improvement and team development. Seeking a role where I can utilize my expertise in accounts payable systems and procedures to optimize efficiency and drive cost savings for the organization.

Motivated Accounts Payable Team Lead with a track record of successfully managing a team and implementing process improvements. Looking for a challenging role where I can apply my strong communication skills and attention to detail to drive accuracy and efficiency in accounts payable operations.

Experienced Accounts Payable Team Lead with a background in managing complex payment processes and resolving vendor issues. Seeking a position where I can utilize my leadership skills and expertise in accounts payable to drive continuous improvement and ensure compliance with financial regulations.

Accounts Payable Team Lead Resume Summary Statement

Crafting a compelling resume summary statement for an Accounts Payable Team Lead position involves highlighting your leadership abilities, expertise in accounts payable processes, and accomplishments in managing a team effectively. Here are some examples tailored for this role:

• Experienced Accounts Payable Team Lead with over 5 years of experience managing a team of AP specialists. Skilled in streamlining processes, improving efficiency, and ensuring accuracy in invoice processing. Proven track record of meeting deadlines and resolving issues in a timely manner.
• Results-driven Accounts Payable Team Lead with a strong background in vendor management, invoice reconciliation, and payment processing. Excellent communication and leadership skills, with a focus on fostering a collaborative team environment. Able to adapt quickly to changing priorities and deliver high-quality results.
• Detail-oriented Accounts Payable Team Lead with a passion for accuracy and efficiency. Proficient in SAP, QuickBooks, and other accounting software. Strong analytical skills and problem-solving abilities, with a proven ability to identify and resolve discrepancies. Dedicated to providing exceptional customer service and building strong relationships with vendors.
• Motivated Accounts Payable Team Lead with a track record of success in managing a high-volume workload and meeting tight deadlines. Skilled in process improvement, team development, and performance management. Excellent organizational skills and a commitment to delivering accurate and timely results. Proactive in identifying opportunities for cost savings and process efficiencies.
• Accomplished Accounts Payable Team Lead with a solid understanding of accounting principles and best practices. Experienced in leading a team of AP professionals to achieve departmental goals and objectives. Strong attention to detail and a focus on continuous improvement. Proven ability to build and maintain positive relationships with internal and external stakeholders.

Skills Section in Accounts Payable Team Lead Resume

When crafting a skills section for an accounts payable team lead resume, it’s crucial to highlight both technical accounting skills and leadership abilities. Here’s a comprehensive list of skills you might consider including:

• Strong knowledge of accounts payable processes and procedures
• Proficient in using accounting software such as QuickBooks and SAP
• Excellent attention to detail and accuracy in processing invoices and payments
• Ability to prioritize and manage multiple tasks effectively
• Strong communication skills to interact with vendors and internal stakeholders
• Experience in leading a team and providing guidance and support to team members
• Knowledge of financial regulations and compliance requirements
• Ability to analyze and resolve complex payment issues
• Strong organizational and time management skills
• Proficient in Microsoft Excel for data analysis and reporting.

Education Section Format in Accounts Payable Team Lead Resume

In an accounts payable team lead resume, the education section typically comes after the professional experience section. Here’s how you can format the education section:

• Bachelor of Science in Accounting, XYZ University, 2010-2014
• Certified Accounts Payable Professional (CAPP) Certification, Institute of Finance and Management, 2015
• Accounts Payable Specialist Training Program, ABC Institute, 2016
• Advanced Excel Training Course, XYZ Training Center, 2017
• Continuous Professional Development in Accounts Payable, ongoing since 2018

Experience Section in Accounts Payable Team Lead Resume

When writing the experience section for an accounts payable team lead resume, you want to highlight your leadership skills, expertise in accounts payable processes, and any significant accomplishments or improvements you’ve made in previous roles. Here’s how you can structure this section effectively:

1. Accounts Payable Team Lead, XYZ Company, 2015-2021 – Led a team of 5 accounts payable specialists in processing invoices and payments – Implemented new processes to improve efficiency and accuracy in the accounts payable department – Resolved vendor inquiries and discrepancies in a timely manner – Collaborated with other departments to streamline the accounts payable process

2. Senior Accounts Payable Specialist, ABC Corporation, 2012-2015 – Processed invoices and payments for a high-volume accounts payable department – Managed vendor relationships and resolved payment discrepancies – Assisted in the implementation of a new accounts payable system – Trained new accounts payable specialists on department processes and procedures

3. Accounts Payable Specialist, DEF Company, 2009-2012 – Processed invoices and payments for a mid-sized accounts payable department – Reconciled vendor statements and resolved discrepancies – Assisted in the month-end close process by preparing accruals and reconciliations – Collaborated with procurement team to ensure accurate and timely processing of invoices

4. Accounts Payable Clerk, GHI Corporation, 2006-2009 – Processed invoices and payments for a small accounts payable department – Managed vendor relationships and resolved payment discrepancies – Assisted in the implementation of a new accounts payable software system – Prepared weekly and monthly reports for management on accounts payable status

5. Accounts Payable Assistant, JKL Company, 2003-2006 – Processed invoices and payments for a growing accounts payable department – Reconciled vendor statements and resolved discrepancies – Assisted in the implementation of new accounts payable processes and procedures – Provided support to accounts payable team in day-to-day operations

Achievements Examples for Accounts Payable Team Lead Resume

When crafting achievements for an accounts payable team lead resume, it’s important to highlight instances where you demonstrated leadership, improved processes, enhanced efficiency, and contributed to the overall success of the accounts payable function. Here are some examples of achievements you could include:

Successfully implemented new accounts payable software system, resulting in improved efficiency and accuracy in processing invoices and payments.

Led a team of accounts payable specialists to achieve a 98% on-time payment rate, exceeding company targets and ensuring positive relationships with vendors.

Reduced invoice processing time by 20% through streamlining workflows and implementing best practices in accounts payable processes.

Implemented cost-saving measures that resulted in a 15% reduction in late payment penalties and improved cash flow for the organization.

Received recognition from senior management for outstanding performance in managing the accounts payable team and maintaining high levels of accuracy and compliance with company policies and procedures.

Action Verbs to Use in Accounts Payable Team Lead Resume

When writing a resume for an accounts payable team lead position, using strong action verbs can help convey your leadership skills and accomplishments effectively. Here are some action verbs to consider incorporating into your resume:

• Managed : Oversaw daily operations of the accounts payable team, including processing invoices, reconciling accounts, and resolving payment discrepancies.
• Coordinated: Collaborated with cross-functional teams to streamline processes and improve efficiency in the accounts payable department.
• Trained: Provided training and guidance to team members on best practices for accounts payable processes and procedures.
• Implemented : Introduced new software systems and automation tools to enhance accuracy and speed of invoice processing.
• Monitored : Regularly reviewed and analyzed accounts payable metrics to identify trends and areas for improvement.
• Resolved: Investigated and resolved vendor inquiries and payment discrepancies in a timely and professional manner.
• Audited : Conducted regular audits of accounts payable records to ensure compliance with company policies and procedures.
• Communicated: Maintained open lines of communication with vendors, internal stakeholders, and team members to facilitate smooth operations.

Mistakes to Avoid in Accounts Payable Team Lead Resume

When crafting a resume for an accounts payable team lead position, it’s crucial to avoid certain common mistakes that could undermine your application. Here are some mistakes to avoid:

• Failing to highlight relevant experience: Make sure to include your experience in accounts payable, leadership roles, and any relevant skills or certifications.
• Using generic language: Avoid using generic terms like “responsible for” or “managed” without providing specific examples of your accomplishments.
• Not tailoring your resume to the job: Customize your resume to the specific job you are applying for by highlighting relevant skills and experiences that match the job description.
• Including irrelevant information: Only include information that is relevant to the job you are applying for, such as your accounts payable experience and leadership skills.
• Failing to proofread: Make sure to thoroughly proofread your resume for spelling and grammar errors, as well as ensuring that all information is accurate and up-to-date.
• Not quantifying your achievements: Use numbers and metrics to quantify your accomplishments, such as reducing processing time or increasing accuracy in accounts payable.
• Ignoring the importance of soft skills: Highlight your leadership, communication, and problem-solving skills, as these are crucial for a team lead role in accounts payable.

Accounts Payable Team Lead Resume Writing Tips

• Start with a strong summary statement that highlights your experience as a team lead in accounts payable, as well as any relevant skills or certifications you may have.
• Use bullet points to list your key responsibilities and accomplishments in previous roles, focusing on your leadership abilities and ability to manage a team effectively.
• Highlight any specific software or systems you are proficient in, such as SAP or QuickBooks, as well as any experience with process improvement or automation in accounts payable.
• Include any relevant education or certifications, such as a degree in accounting or a certification in accounts payable.
• Use action verbs and quantifiable metrics to demonstrate the impact of your work, such as “reduced processing time by 20%” or “implemented new invoice tracking system resulting in 30% increase in efficiency.”
• Tailor your resume to the specific job you are applying for, emphasizing any experience or skills that align with the job description.
• Proofread your resume carefully to ensure it is free of errors and is well-organized and easy to read.

FAQs – Accounts Payable Team Lead Resume

What should be included in an Accounts Payable Team Lead resume?

Your resume should include a summary of your experience as an Accounts Payable Team Lead, highlighting your leadership skills, experience managing a team, and proficiency in accounts payable processes. It should also include your education, certifications, and any relevant skills or software knowledge.

How should I format my Accounts Payable Team Lead resume?

Your resume should be well-organized and easy to read, with clear headings and bullet points to highlight your key qualifications and accomplishments. Use a professional font and keep the layout clean and simple.

What are some key skills to include on an Accounts Payable Team Lead resume?

Some key skills to include on your resume as an Accounts Payable Team Lead are leadership, team management, accounts payable processes, financial analysis, problem-solving, attention to detail, and proficiency in accounting software such as SAP or QuickBooks.

How should I tailor my Accounts Payable Team Lead resume for a specific job?

To tailor your resume for a specific job, carefully review the job description and highlight the skills and experience that are most relevant to the position. Customize your summary, skills, and accomplishments to align with the requirements of the job.

How can I make my Accounts Payable Team Lead resume stand out?

To make your resume stand out, be sure to include quantifiable achievements and results that demonstrate your impact as an Accounts Payable Team Lead. Highlight any cost-saving initiatives, process improvements, or successful team projects that showcase your leadership and expertise in accounts payable.

In conclusion, the Accounts Payable Team Lead resume examples provided in this article offer valuable insights into the skills and qualifications necessary for success in this role. By studying these samples, job seekers can better understand how to showcase their experience and expertise in accounts payable management, ultimately increasing their chances of landing their desired position.

Related Accounting Resumes

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

Related Posts

Chief Commercial Officer Resume – Free Samples & Examples

• March 28, 2024

Billing Associate Resume Examples & Tips (23+ Free Samples)

21+ Hotel Night Auditor Resume Samples & Examples

• March 19, 2024

27+ Investment Accountant Resume Samples & Examples

Church Accountant Resume Samples, Examples & Tips

• February 16, 2024

Investment Broker Resume – Free Samples & Examples

• April 12, 2024

Leave a Reply Cancel Reply

Your email address will not be published. Required fields are marked *

Name  *

Email  *

Add Comment  *

Save my name, email, and website in this browser for the next time I comment.

Post Comment

• Resume Builder
• Resume Templates
• Resume Formats
• Resume Examples
• Cover Letter Builder
• Cover Letter Templates
• Cover Letter Formats
• Cover Letter Examples
• Career Advice
• Interview Questions
• Resume Skills
• Resume Objectives
• Job Description
• Job Responsibilities
• FAQ’s

Accounts Payable Analyst Resume Examples

If you’re looking for a job as an accounts payable analyst, you need to make sure your resume stands out from the competition. A strong accounts payable analyst resume should include a summary of your relevant qualifications and experience. Additionally, it should highlight any specialized skills you have in areas like accounting, financial analysis, and data entry. Crafting a winning resume can be a challenge, but with the right guidance, you can put together an impressive resume that will get you noticed by employers. In this guide, we’ll provide expert tips, tricks, and examples to help you write an effective accounts payable analyst resume that will maximize your chances of securing an interview.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

Start building your dream career today! 

Create your professional resume in just 5 minutes with our easy-to-use resume builder!

Accounts Payable Analyst

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A results- driven Accounts Payable Analyst with 5+ years of experience in financial analysis, process improvement and reconciliation. Possesses strong analytical skills, attention to detail and proficiency in financial software. Adept at developing and maintaining relationships with stakeholders through effective communication. Proven ability to work collaboratively and effectively in a fast- paced environment.

Core Skills :

• Accounts Payable Processing
• Risk Assessment
• Financial Analysis and Reporting
• Process Automation
• Cost Containment
• Account Reconciliation
• Problem Solving

Professional Experience : Accounts Payable Analyst ABC Corporation | May 2015 – Present

• Oversee the full cycle of accounts payable processes, including vendor invoices, employee expense claims and supplier payments.
• Develop and implement process improvement initiatives to identify and reduce errors and costs.
• Reconcile accounts payable transactions on a daily basis.
• Analyze financial data to identify discrepancies and determine cause.
• Handle queries from suppliers and employees.
• Create and maintain financial reports and records.

Education : Bachelor of Science in Accounting | ABC University | July 2010 – June 2014

Create My Resume

Build a professional resume in just minutes for free.

Accounts Payable Analyst Resume with No Experience

Recent accounting graduate with a strong interest in accounts payable and financial analysis. Possesses excellent communication and problem- solving skills and a passion for learning. Looking to kick- start a career in accounts payable.

• Extensive knowledge of accounts payable and receivable
• Strong organizational, analytical and problem- solving skills
• Excellent communication, interpersonal and customer service skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
• Proficiency in QuickBooks and other accounting software
• Attention to detail and accuracy

Responsibilities :

• Assisting with the processing of accounts payable invoices
• Performing data entry, filing, and other administrative tasks
• Analyzing and reconciling accounts payable documents
• Assisting with the preparation of financial reports
• Researching and resolving discrepancies in accounts payable
• Maintaining accurate and up- to- date accounts payable records

Experience 0 Years

Level Junior

Education Bachelor’s

Accounts Payable Analyst Resume with 2 Years of Experience

An experienced Accounts Payable Analyst with 2 years of experience in all aspects of accounts payable processes and procedures, including invoice processing and payment processing. Possesses a strong understanding of financial systems, financial controls, and internal controls. Equipped with excellent research, problem- solving, and customer service capabilities. Team- oriented, with a track record of consistently meeting tight deadlines and exceeding expectations.

• Financial Analysis
• Data Processing
• Accounts Payable
• Payment Processing
• Research & Problem Solving
• Customer Service
• Financial Systems & Controls
• Process invoices and ensure accurate coding for payment
• Match invoices to purchase orders and resolve discrepancies
• Verify and reconcile vendor statements and payment batches
• Identify and resolve payment issues in a timely manner
• Provide support to accounts payable and procure- to- pay processes
• Assist with the development and implementation of accounts payable policies and procedures
• Perform data entry, filing and other administrative tasks as required
• Respond to customer inquiries and assist with resolving customer disputes in a timely manner
• Assist in the monthly close process and other finance related projects as assigned

Experience 2+ Years

Accounts Payable Analyst Resume with 5 Years of Experience

An experienced and highly organized Accounts Payable Analyst with 5 years of experience in managing accounts payables, conducting financial audits and preparing financial statements. Possesses an outstanding ability to evaluate and improve financial procedures, as well as a keen eye for detail and a deep knowledge of accounting and financial software. Experienced in troubleshooting financial issues, as well as analyzing financial records and creating accurate financial reports.

• Accounts Payable Management
• Financial Auditing
• Financial Reporting
• Financial Statement Preparation
• Accounting Software
• Analytical Skills
• Problem- Solving Skills
• Time Management
• Communication
• Managed accounts payable transactions and tracked vendor invoices
• Performed financial audits to ensure accuracy and compliance with established procedures
• Prepared financial statements for management review
• Analyzed financial records and identified discrepancies
• Troubleshot financial issues to ensure accuracy of data
• Ensured efficient working capital management
• Developed accurate financial reports for management and stakeholders
• Participated in budgeting processes and oversaw budget revisions
• Created and maintained working relationships with vendors and stakeholders

Experience 5+ Years

Level Senior

Accounts Payable Analyst Resume with 7 Years of Experience

Highly organized, detail- oriented Accounts Payable Analyst with 7 years of experience in the accounting industry. Broad knowledge of internal control systems, tax compliance regulations and financial management processes. Possess exceptional organizational, problem- solving, and critical thinking skills. Proven track record of improving accounts payable processes and implementing cost- cutting tactics.

• Reconciliation and Accounts Analysis
• Internal Control Systems
• Tax Compliance Knowledge
• Process Improvement
• Cost Cutting Tactics
• Excellent Communication
• Problem- Solving
• Administered accounts payable processes and accounts payable analysis
• Verified and processed invoices and payments
• Reconciled vendor accounts and control accounts
• Researched and resolved discrepancies within accounts payable
• Generated monthly financial reports and performed account analysis
• Identified cost- saving opportunities and implemented new procedures
• Monitored compliance with payment terms and internal control systems
• Developed and maintained strong relationships with vendors and other departments
• Ensured all payments were made accurately and in compliance with company policies and procedures.

Experience 7+ Years

Accounts Payable Analyst Resume with 10 Years of Experience

I am an Accounts Payable Analyst with 10 years of working experience in the financial industry. I have strong analytical and communication skills and I am proficient in the use of Microsoft Excel and other financial accounting software. I am comfortable working with large volumes of data and I have a keen eye for detail and accuracy. I am self- motivated and can work independently. I am able to build effective and collaborative relationships with co- workers and clients, as well as demonstrate excellent customer service.

• Strong analytical skills
• Proficient in Microsoft Excel and other financial accounting software
• Ability to work with large volumes of data
• Excellent customer service
• Self- motivated and able to work independently
• Excellent communication and interpersonal skills
• Processing invoices and ensuring accuracy
• Verifying that invoices are properly authorized in accordance with company policies
• Maintaining and monitoring accounts payable records and vendor files
• Maintaining accurate accounts payable ledger
• Assisting with month- end close process
• Performing bank reconciliations and other month end closing tasks
• Researching discrepancies and resolving any issues
• Communicating with vendors regarding billing and payment inquiries
• Assisting with financial audits
• Ensuring compliance with all relevant laws and regulations
• Maintaining relationships with external vendors and other departments in the organization

Experience 10+ Years

Level Senior Manager

Education Master’s

Accounts Payable Analyst Resume with 15 Years of Experience

An Accounts Payable Analyst with 15 years of experience in the field of accounting. Skilled in all aspects of accounts payable, including vendor relations, invoice processing, and payment reconciliation. Proven track record of achieving cost savings and increasing operational efficiency by managing accounts payable processes. Possesses strong analytical skills, excellent communication skills, and the ability to multitask and prioritize tasks efficiently. Highly organized and detail- oriented, with a commitment to accuracy and integrity.

• Vendor Relations
• Invoice Processing
• Payment Reconciliation
• Cost Savings
• Operational Efficiency
• Multi- Tasking and Prioritization
• Organization and Detail- Orientation
• Manage accounts payable process, ensuring timely and accurate payment of vendor invoices
• Monitor vendor accounts to ensure that payment terms are met
• Reconcile payments, researching discrepancies and resolving issues in a timely manner
• Develop and maintain strong relationships with vendors to ensure smooth functioning of accounts payable
• Review vendor invoices, contracts, and supporting documents to ensure accuracy
• Prepare and process manual payments when necessary
• Analyze accounts payable procedures and recommend strategies for cost savings and increased efficiency
• Assist with month- end and year- end closing activities, including generating financial reports and preparing journal entries
• Maintain accurate and up- to- date records of accounts payable transactions

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Accounts Payable Analyst resume?

A career as an Accounts Payable Analyst can be a highly rewarding one, and a great resume is essential to demonstrating your qualifications for the job. To ensure your resume stands out from the crowd, here are some of the key components you should include:

• Education: Provide an overview of your educational background, such as any relevant degrees or certifications you have earned.
• Job Experience: Demonstrate your experience in the field by listing any relevant job experience you have had. Make sure to include the specific responsibilities you had in each position and any accomplishments you achieved.
• Technical Skills: List any technical skills you have acquired in the course of your experience as an Accounts Payable Analyst, such as proficiency in accounting software or financial analysis programs.
• Communication Skills: Demonstrate your ability to communicate effectively with clients and colleagues by listing your strong verbal and written communication skills.
• Problem-Solving Skills: Showcase your expertise in problem-solving and decision-making by listing any relevant experiences you have had in those areas.
• Time Management Skills: Show employers that you possess the ability to manage your time effectively by including experiences that demonstrate this skill.

By including these components in your resume, you can give yourself a competitive edge in the job search and make yourself stand out as an ideal Accounts Payable Analyst.

What is a good summary for a Accounts Payable Analyst resume?

A good summary for an Accounts Payable Analyst resume should highlight an individual’s experience in processing and verifying accounts payable, managing vendor relations, and reconciling A/P accounts. It should also emphasize the professional’s ability to spot errors, meet deadlines, and maintain accurate and organized records. An ideal summary should also showcase the individual’s knowledge of relevant policies, procedures, and accounting principles. The summary should also briefly describe the Accounts Payable Analyst’s background and qualifications, such as a degree or certification in accounting or finance. Lastly, the summary should emphasize the individual’s strong work ethic, attention to detail, and communication skills.

What is a good objective for a Accounts Payable Analyst resume?

A Accounts Payable Analyst is a professional responsible for managing a company’s accounts payable process. A good objective statement for a resume of an Accounts Payable Analyst should include the following:

• Demonstrate expertise in accounts payable processes and procedures
• Utilize strong organizational and problem-solving skills to accurately process accounts payable transactions
• Maintain accurate records of all transactions in the accounts payable system
• Possess excellent interpersonal and communication skills to effectively collaborate with team members
• Ensure compliance with all regulatory and organizational accounting standards
• Develop and implement effective strategies to improve accounts payable efficiency
• Adept knowledge of accounting software, financial analysis, and reporting
• Work efficiently and accurately to meet deadlines and maximize accounts payable performance.

How do you list Accounts Payable Analyst skills on a resume?

When creating a resume for an Accounts Payable Analyst position, it is important to include the necessary skills that demonstrate you have the experience and qualifications to succeed in the role. Having a listing of these skills in an easy to read format can help to provide a potential employer with a sense of your qualifications and capabilities.

Below is a list of skills to consider when writing a resume for an Accounts Payable Analyst position:

• Knowledge of Accounts Payable procedures, including invoice approval and payment processing
• Proficient in accounting software, such as QuickBooks, JD Edwards, and Oracle
• Expertise in accounting and financial principles
• Ability to review and reconcile vendor statements and complete timely payment runs
• Analytical and problem-solving skills to identify discrepancies and process corrections
• Excellent organizational and time management skills
• Detail-oriented with a high degree of accuracy
• Ability to multi-task and manage multiple projects
• Strong communication and interpersonal skills
• Ability to establish and maintain effective relationships with vendors
• Data entry and spreadsheet experience.

What skills should I put on my resume for Accounts Payable Analyst?

When it comes to crafting your resume for an Accounts Payable Analyst role, you should highlight your accounting, finance, and data management skills. Showcase your knowledge and experience in these areas to demonstrate that you are an ideal candidate for the job. Here are some skills to include on your resume:

• Accounting: Demonstrate your knowledge of accounting principles, generally accepted accounting principles (GAAP) and the ability to produce accurate financial reports.
• Financial Analysis: Show your ability to analyze financial statements and provide business insights.
• Data Management: Highlight your experience and skill with data entry, data mining, and data analysis.
• Problem Solving: Demonstrate your ability to identify and resolve complex problems in accounts payable.
• Attention to Detail: Stress your ability to spot errors and review documents thoroughly.
• Time Management: Showcase your ability to manage and prioritize tasks to meet tight deadlines.
• Communication: Emphasize your strong written and verbal communication skills which are essential for interacting with vendors, colleagues, and management.

Key takeaways for an Accounts Payable Analyst resume

If you are an Accounts Payable Analyst, then having a well-crafted resume is essential for your job search. Your resume should highlight the skills and experiences that make you stand out from the competition. To help you craft the perfect resume, here are some key takeaways for Accounts Payable Analysts:

• Demonstrate Your Knowledge of Accounts Payable Processes – Your resume should demonstrate a strong understanding of accounts payable processes, including tracking invoices, resolving discrepancies, and reconciling accounts. It is important to highlight any experience with automated accounts payable systems or other software used to process payments.
• Showcase Your Attention to Detail — As an Accounts Payable Analyst, it is critical that you have an eye for detail. Make sure to highlight any relevant experience that demonstrates your attention to detail, such as experience with data entry or bookkeeping.
• Demonstrate Your Ability to Work Under Pressure — Accounts Payable Analysts often have to juggle multiple tasks at once and work under tight deadlines. Showcase any relevant experience where you had to work under pressure to meet deadlines or manage multiple tasks.
• Highlight Your Interpersonal Skills — Accounts Payable Analysts must often collaborate with a diverse set of stakeholders, including vendors, colleagues, and clients. Make sure to highlight any interpersonal skills, such as communication, problem-solving, or customer service skills.

By following these key takeaways, you can create a resume that showcases your skills and experience as an Accounts Payable Analyst and make you stand out from the competition.

Let us help you build your Resume!

Make your resume more organized and attractive with our Resume Builder

Build my resume

• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• Free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

5 Entry-Level Accounts Payable Resume Examples for 2024

• Entry-Level Accounts Payable (AP)
• Entry-Level AP 2
• Entry-Level AP 3
• Entry-Level AP 4
• Entry-Level AP 5
• Entry-Level Accounts Payable Resume Writing 101

Managing business expenses is an ongoing task in need of dependable workers. You handle it with ease by reviewing purchase orders, managing account balances, and reconciling discrepancies efficiently.

Have you properly accounted for the skills on your resume as you start your career?

Our entry-level accounts payable resume examples have helped many in your position land their ideal jobs. They can act as effective resume templates to showcase your top skills in 2024.

Entry-Level Accounts Payable Resume

or download as PDF

Entry-Level Accounts Payable 2 Resume

Entry-Level Accounts Payable 3 Resume

Entry-Level Accounts Payable 4 Resume

Entry-Level Accounts Payable 5 Resume

Related resume examples

• Accounts Payable Clerk
• Accounts Payable Manager
• Accounts Payable Specialist
• Accounts Payable

What Matters Most: Your Entry-Level Accounts Payable Skills & Work Experience

Financial positions always require responsible workers who can work accurately and efficiently. Therefore, choosing the right skills to list on your resume is an essential first step toward getting hired.

Even though you don’t have much work experience in accounts payable, there are still plenty of skills you can list here. Think back to what you’ve learned in your accounting or bookkeeping courses. You probably covered a lot about reviewing invoices and general ledger data entry, which would be great to include.

You can also pull skills from your work experiences in other fields. Updating customer accounts, handling cash, or filing orders would also be applicable skills.

Here are some of the best entry-level accounts payable skills to list on your resume.

9 best entry-level accounts payable skills

• Microsoft Excel
• General Ledger Entry
• Cash Conversions
• Vendor Invoices
• Purchase Orders
• Reconciliations

Sample entry-level accounts payable work experience bullet points

Companies will want to see examples of performance in past positions before putting you in charge of their finances. 

This can feel daunting for candidates who don’t have on-the-job accounts payable experience. However, you still have experiences you can pull from to list relevant examples. 

Did you complete a class project analyzing general ledgers where you received a high grade? Then that would be an excellent example to include. 

Here are a few samples:

• Answered 30-50 calls daily, answering customer questions in a friendly way and inputting account information with 98% accuracy for 2 years. 
• Entered monthly purchase data into Excel from over 90 accounts with 99% accuracy.         
• Completed a class project analyzing end-of-year tax implications from expense report data in Quickbooks, receiving a 97% overall grade.     
• Set up an Excel spreadsheet to maintain the in-store petty cash fund, increasing accuracy and efficiency by 67%. 

Top 5 Tips for Your Entry-Level Accounts Payable Resume

• Just like you wouldn’t want to be short on your payment to vendors, you wouldn’t want to submit an inaccurate resume full of grammatical errors for an accounts payable position. Your accuracy will be paramount, so hiring managers will look for it from the start. 
• Think about how you would organize expense reports. They would likely have clear headings and defined sections for all the information. You should arrange your resume with the same care so hiring managers can locate your top skills like ACH and reconciliations.      
• You’ve likely gained a lot of skills over time through your accounting education and new abilities in Quickbooks. Therefore, listing your most recent experiences first will help put your most relevant skills at the forefront so you stand out as an accounts payable candidate.        
• A one-page resume gives hiring managers enough information to know you have the right accounts payable skills. If you’re struggling with what to include, consider what you achieved at school, volunteer work, or relevant hobbies like being on your school’s math team.           
• Action words like “recorded” and “completed” make your listed experiences more impactful. For instance, you could say you “recorded account data from over 100 customer orders per day with 98% accuracy.”            

You can still find relevant experiences to include from work in other industries, education, or hobbies & interests . For instance, if you were on the wait staff at a restaurant, you could mention how you took 30 customer orders per day with 99% accuracy.        

A resume objective will be a good idea for entry-level accounts payable candidates who don’t have much experience. You could write a few sentences about how you’re an enthusiastic professional ready to get into a financial position and apply your two years of accurate cash-handling experience.      

Accounts payable applicants who don’t have much experience would benefit from including applicable hobbies & interests . For instance, if you were a member of school clubs like FBLA or the Young Investors Society, that could help show your passion for business and finance.      

Payroll / Accounts Payable Resume Sample

The resume builder.

Create a Resume in Minutes with Professional Resume Templates

Work Experience

• Prepare and process on a timely basis checks for payment of all expenses
• Review all invoices and vouchers verify accuracy and correctness and ready for payment by assuring appropriate department head approval, General Ledger coding and supporting documentation (purchase orders and packing lists) are verified and included
• Work with purchasing agent, plant managers and supervisors to make sure proper paperwork, documentation and approval are obtained for all expenditures
• Review weekly open voucher report with President or Controller to determine vouchers and payments to be processed
• Prepare and process all entries and reports for cash disbursement to general ledger and bank reconciliation entries
• Processing weekly payroll via Kronos and Workday
• Data entry for new hires, terminations, leaves, etc and maintaining employee files
• Time & attendance tracking as well as other personnel administration
• Accounts Payable responsibilities include, 3-way matching, Invoice processing, vendor COI's,
• Month-end financials through reporting and identifying necessary month end accruals
• Experience using Kronos is highly desired
• Experience using integrated Oracle (JD Edwards) software
• Technical expertise in Production Accounting and Inventory Control
• Experience with running/executing Month-end Close processes
• Experience with Audit filings, 990s and other schedules
• Financial Planning & Analysis background
• Rd level qualification in Business or Accounting
• Maintains regulatory requirements, including all state, federal and Joint Commission regulations
• Support updates to existing documentation and assist with the development of new supporting documentation as appropriate to support CRL’s compliance with Sarbanes-Oxley Section 404, and provide supporting documentation for all required ongoing testing of the A/P function under Section 404
• Reviews wages computed and corrects errors to ensure accuracy of payroll
• Process vendor’s invoices & associates expenses claim
• Prepare and process weekly payroll for 60+ employees
• Maintain and update all personnel records and files as directed
• Prepare and process all related payroll reports as necessary weekly, monthly, quarterly, and annually. Including W-2, 1099s, quarterly tax reports
• Post and reconcile payroll entries to General Ledger

Professional Skills

• Demonstrated ability to use good judgment and decision making skills
• Strong technical skills, including Excel
• Prior experience working in a professional services environment that is labor focused
• Prior experience with payroll processing
• Review invoices for proper authorization and account coding and prioritize according to payment terms
• Experience working in payroll/accounts payable
• Experience in both accounts and payroll

How to write Payroll / Accounts Payable Resume

Payroll / Accounts Payable role is responsible for payroll, training, credit, database, reporting, research, insurance, travel, government, software. To write great resume for payroll / accounts payable job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Payroll / Accounts Payable Resume

The section contact information is important in your payroll / accounts payable resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Payroll / Accounts Payable Resume

The section work experience is an essential part of your payroll / accounts payable resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous payroll / accounts payable responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payroll / accounts payable position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Payroll / Accounts Payable resume experience can include:

• Working knowledge of payroll processing and basic accounting principles
• Ensuring timecards are correct, that labor hours are correct, ensuring employee information is accurate and up to date in the system
• Understanding of accounting rules and practices
• Managing and processing payroll for 200 employees
• Working knowledge of ADP Workforce Now for Payroll and Great Plains for AP and Concur for T&E's
• Working knowledge of ADP Workforce Now for Payroll, Great Plains for AP, Concur for T&E's

Education on a Payroll / Accounts Payable Resume

Make sure to make education a priority on your payroll / accounts payable resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payroll / accounts payable experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Payroll / Accounts Payable Resume

When listing skills on your payroll / accounts payable resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical payroll / accounts payable skills:

• Accounts Payable and/or Payroll experience
• Experience in AP/AR or Payroll
• Demonstrate critical attention to detail and deadlines
• Handle multiple assignments, balance priorities, makes decisions quickly
• Processing accounts payable to include matching with a PO, coding and entering invoices and supporting the check run process
• Processing bi-weekly payroll for about 60 employees, working in the in-house timekeeping system and ADP in a "services" focused organization

List of Typical Experience For a Payroll / Accounts Payable Resume

Experience for payroll & accounts payable coordinator resume.

• Maintain files on purchase orders, invoices, vouchers, etc
• Maintain confidentiality of all pertinent employee and resident financial and care information to ensure resident rights are protected
• Back up E1 Voucher Exception Log function
• Manage and process accts. payable voucher exceptions as well as open receipts
• Oversee all processing of allotment and crew payroll related checks. This includes mariner’s disability, training, subsistence, and other various shipboard related expenses
• Generate payment of monthly union contributions

Experience For Accounts Payable & Payroll Analyst Resume

• Train Mariners and other colleagues on Shipboard Payroll system
• Provide employment verifications as needed
• Management of transactions and/or other tasks to achieve KPI goals
• Knowledge of Labor Agreement contract requirements for assigned programs
• Monitor employee deductions and liens from Corporate Payroll
• Update and maintain vendor information in SAP

Experience For Accounts Payable & Payroll Specialist Resume

• Compiles composite reports required by management or government agencies
• Provides census reports; quarterly and annually
• Supports periodic and annual audits by independent auditors
• Communicates with employees to resolve problems
• Process and audit travel reimbursement reports in compliance with company policies, including communicating and enforcing expense report policies in a professional manner
• Detail oriented, and ability to multi-task in a deadline oriented environment
• Be a critical thinker with the ability to recognize and proactively solve problems, independently

Experience For Accounts Payable / Payroll Analyst Resume

• Proactively communicate to manager any identified business issues and possible ways to resolve them
• Financial:Follows all accounting standard operating procedures to ensure accuracy of accounts payable, follow up and coordinate weekly payroll. Responsible for accuracy. Assists Property Accountant with other projects as assigned
• Weekly/Monthly Journal Entries
• Process “P-Card” approvals

List of Typical Skills For a Payroll / Accounts Payable Resume

Skills for payroll & accounts payable coordinator resume.

• Running Monthly Expenditure and Vendor reports. Completing Credit applications. Maintains multiple. Assists COO with end of year budgeting process
• Ensuring all payroll runs go accordingly and all relevant documentation and statutory records are issued
• Dealing with all client and staff queries on payroll issues
• Processing Accounts Payable invoices within Macola, Synergy and Excel software
• Assist in processing invoices thru the check run -3way matching, batching
• Extensive hours of sitting and working on the computer
• High volume -posting and GL coding invoices to the correct account and project
• 6) Work closely with controller and plant and department managers on all payroll and HR related accounting and tax reporting functions

Skills For Accounts Payable & Payroll Analyst Resume

• Audit and process bi-weekly payroll data with a high level of accuracy and performing related preparatory tasks on an ongoing basis
• Ad hoc projects as required including data gathering and analysis
• Familiar with basic Accounting and Payroll practices
• Coordinating packing slips to invoices. Verifying packing slips are signed off by departments upon receiving of goods. Preparing checks for payment processing. Looking for opportunities to reduce expenses
• Maintains all Bank Accts/Loans: Completes all reconciliations, journal entry corrections and P& L’s. Enters all deposits in QuickBooks. Keeps files and coordinates all paper work associated with old and new loans

Skills For Accounts Payable & Payroll Specialist Resume

• Coordinates payment and record keeping for all insurances for all offices: Business and Malpractice
• New hire orientation, documentation of employee files, and entering into ADP payroll system
• Maintenance of ADP system to include all tracking of employee paid time off
• H/R: Maintains employee records, Coordination of benefits such as Health /Dental/Life/Disability Insurances. Profit Sharing Plan
• Act 126 Child Abuse Reporting
• Responsible for compiling amounts owed by the company to vendors or other organizations/individuals
• Process payments and maintain vendor database within the accounting system
• Process accounts receivable invoicing & property tax template clients

Skills For Accounts Payable / Payroll Analyst Resume

• Responsible for the preparation and processing of biweekly payroll
• Accountable for balancing payroll runs and year to date payrolls
• Prompt and dependable attendance with the knowledge that working hours are flexible based on need
• Process weekly check run and other miscellaneous check runs during the week
• Work with members of the Operations and Sourcing teams on supplier-related issues
• Handle internal inquiries from Partners and provide outrageous customer service and training for them

Skills For Payroll & Accounts Payable Specialist Resume

• Gather employee information from departments regarding payroll changes
• Distribute invoices to department heads for account coding
• Back-up administration of the plant expense report process including approvals, submission and file maintenance
• Maintain accounting data backup files for audit reviews
• Ensure accurate deductions including garnishments, levy, etc
• Transaction processing and data retrieval from PeopleSoft ERP System
• Ensures that accounting policy and procedures are adhered to
• Understand pay related calculations including proper taxation of pay types and employee/employer benefits
• Monitors all office subscriptions, Licenses, and dues as it related to accounts payable

Skills For Accounts Payable / Payroll Coordinator Resume

• Exit interviews and coordination of cobra benefits
• Runs miscellaneous ad hoc, monthly, quarterly and yearly reports as requested by COO
• Proficient in Microsoft Excel and other Office applications
• Positive attitude, able to work in a small, team-focused environment
• ROS, VAT & P30 returns

Skills For Accounts Payable Clerk / Payroll Resume

• Work with the Assistant Controller for month-end close
• Create weekly payroll feeds through ADP system and perform required audits to ensure accuracy
• Create ad hoc A/P, personnel, payroll, and benefit reports as requested by management
• Knowledge of labor laws and payroll tax laws
• Knowledge of Microsoft Excel and Word are required

Skills For Accounts Payable & Payroll Manager Resume

• 5) Process all payroll related transfers such as taxes, 401K, and others
• Reconcile purchase orders and vendor statements. Respond to vendor inquiries
• Prepare checks and ACH payments for distribution
• Export positive pay reports to bank
• Prepare and reconcile journal entries related to accounts payable
• Maintain fixed assets: complete forms, enter and reconcile at the end of the year
• Prepare, maintain and file 1099’s

Skills For Accounts Payable / Payroll Specialist Resume

• Maintain Certificates of Liability Insurance for businesses that provide services to the Firm
• Review and ensure accuracy of time records. Input data from time records to computerized payroll system
• Responsible for the coordination of Payroll, A/P and A/R to insure proper cash flow
• Provide customer service to employees and maintain employee records within the system
• Responsible to maintain and upload bi-weekly 401k employee contributions

Skills For Manager Accounts Payable & Payroll Resume

• Assist with monthly payroll journal entries to accrued wages and pto liabilities
• Maintain employee data in retirement plan database
• Confirm W-2’s for accuracy and delivery
• Proficiency with computer, spreadsheet software programs and calculator
• Enter expense reports and invoices into the AP system
• Assist with monthly journal entries, analysis, and reconciliations at month end and as needed on an ad-hoc basis
• Input and process bi-weekly payroll timely to insure correct payroll data is entered and transmitted to corporate timely and properly
• Print punch detail report
• Assist employees with payroll questions

Related to Payroll / Accounts Payable Resume Samples

Coordinator, payroll resume sample, payroll accounting resume sample, payroll clerk resume sample, state & local tax resume sample, administrator payroll resume sample, pay analyst resume sample, resume builder.

Super Micro Computer, Inc. Accounts Payable Specialist I Salary in the United States

How much does an Accounts Payable Specialist I make at companies like Super Micro Computer, Inc. in the United States? The average salary for Accounts Payable Specialist I at companies like Super Micro Computer, Inc. in the United States is $69,700 as of July 29, 2024, but the range typically falls between $61,100 and $79,800 . Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession. With more online, real-time compensation data than any other website, Salary.com helps you determine your exact pay target.  View the Cost of Living in Major Cities

About Super Micro Computer, Inc.

Browse other Companies in the MFG Durable Industry

What does an Accounts Payable Specialist I do at companies like Super Micro Computer, Inc.?

The Accounts Payable Specialist I maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Analyzes accounts payable transactions to ensure compliance with internal controls and accounting policies. Being an Accounts Payable Specialist I analyzes and reports buying patterns, performance indicators, and financial metrics and relays conclusions to management. Utilizes AP data to identify trends, inefficiencies, and opportunities for improvements or cost savings. In addition, Accounts Payable Specialist I communicates with vendors as needed and investigates and resolves discrepancies in billings and payments. Collaborates with adjacent departments to streamline processes and recommends improvements to accounts payable policies and procedures. May be responsible for processing payments and responding to vendor inquiries. Requires a bachelor's degree. Typically reports to a manager. Being an Accounts Payable Specialist I work is closely managed. Works on projects/matters of limited complexity in a support role. Working as an Accounts Payable Specialist I typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)

See user submitted job responsibilities for Accounts Payable Specialist I.

Learn More About

PROCUREMENT SPECIALIST

Idaho National Laboratory - Idaho Falls, ID

Office Coordinator

Girls Athletic Leadership School LA - Los Angeles, CA

RN Emergency Department

Corewell Health - Pierson, MI

Internet Marketing Specialist / Account Manager (REMOTE)

Med Spa Magic Marketing - Remote, OR

Understand the total compensation opportunity for Accounts Payable Specialist I at companies like Super Micro Computer, Inc., base salary plus other pay elements

Average base salary.

Core compensation

Average Total Cash Compensation

Includes base and annual incentives

Similar Job Titles:

Search Job Openings

What does an accounts payable specialist i do, are you an hr manager or compensation specialist.

Salary.com's CompAnalyst platform offers:

• Detailed skills and competency reports for specific positions
• Job and employee pricing reports
• Compensation data tools, salary structures, surveys and benchmarks.

Level of Education

• Accounts Payable Specialist I Salaries with No Diploma
• Accounts Payable Specialist I Salaries with a High School Diploma or Technical Certificate
• Accounts Payable Specialist I Salaries with an Associate's Degree
• Accounts Payable Specialist I Salaries with a Bachelor's Degree
• Accounts Payable Specialist I Salaries with a Master's Degree or MBA
• Accounts Payable Specialist I Salaries with a JD, MD, PhD or Equivalent