how to write a thank you speech

• Games, topic printables & more
• The 4 main speech types
• Example speeches
• Commemorative
• Declamation
• Demonstration
• Informative
• Introduction
• Student Council
• Speech topics
• Poems to read aloud
• How to write a speech
• Using props/visual aids
• Acute anxiety help
• Breathing exercises
• Letting go - free e-course
• Using self-hypnosis
• Delivery overview
• 4 modes of delivery
• How to make cue cards
• How to read a speech
• 9 vocal aspects
• Vocal variety
• Diction/articulation
• Pronunciation
• Speaking rate
• How to use pauses
• Eye contact
• Body language
• Voice image
• Voice health
• Public speaking activities and games
• About me/contact

How to write a thank you speech

With example speeches and a printable planner

By:  Susan Dugdale  | Last modified: 04-22-2022

A thank you speech or appreciation speech prepared and given with sincerity means a lot to those you acknowledge.

Dive right in. There's all the assistance you need on this page to write an excellent speech of thanks.

What you'll find on this page

• the types of occasions it could be good to have a thank you speech ready to give
• best practice and content suggestions to guide you step by step through writing a short thank you speech
• a sample thank you speech for an award (and a link to an example thank you speech for a 18th birthday party)
• a printable thank you speech planner to download
• links to thank you quotations you may like to use
• notes covering rehearsal and delivery   

'No man is an island'

When we achieve, we usually do so because others have helped. Your speech of appreciation is the gift or acknowledgment you give in return for what was given you.

When is a thank you speech appropriate?

Any time is good to say thank you! However, a more formal speech of thanks could fit any of these occasions.

• for coming to my graduation, farewell, birthday, or retirement party
• for the promotion
• for the award
• for coming to our wedding and your gifts, our engagement party, our 50th wedding anniversary
• for coming to the opening of my new business...

Be prepared! Best practice guidelines

Generally the decision to leap to your feet and give a thank you speech is not spontaneous. You will likely have some forewarning and time to consider exactly what you want to say and who you want to mention.

Deciding on the content

Cover these three content areas and you'll be fine.

• WHO are you thanking? Note their names in ranking order- the most important first.
• WHAT are you thanking them for? Be specific rather than general. Naming what you are grateful for gives your thanks more meaning.
• WHAT did their gift of time, expertise, encouragement, money... mean to you? Again, be specific. This is your chance to publicly give credit where it's due, to compliment, to praise. Take it.

Writing your speech

When you've sorted out who you wish to mention and what for, you are ready to begin writing.

Like any other form of speech you need 3 parts:- an opening, the body or middle where you put all your acknowledgments, and a conclusion.

1. Introduction/opening

In your introduction or opening give the reason for the occasion and why it is you're going to thank everyone. What you say, and how you say it, will set the tone for the remainder of the speech.

Depending on the number of people on your 'thank you/appreciation' list and the amount of time you have, consider including a small story about the lead-up making this event possible. A well-chosen personal anecdote will always go down well because it lets those listening share your experience more deeply.

Check out this page on story telling in speeches for more information.

In the body of your speech, start at the top of your list of people to thank and work your way through it. Take care to give the most important people the most time.

For those whom you want to mention but don't have enough time to make individual acknowledgments consider grouping them according to function.

Example: "To Alex, Mary, Judy and Sam, thank you for making me remember to laugh. You helped me keep my sanity and perspective when the going was tough."

3. Conclusion

In the conclusion, summarize your main points and finish.

Return to Top

Sample thank you speech for receiving an award 

Here's a short sample thank you speech for you to see how it could be done. There are many ways covering the required content. This is one.

The person giving this speech is thanking an organization for giving him an award. 

It is 374 words long. When spoken it will take approximately 2 minutes + to deliver. That's about the right length. It's brief and covers everything needed.

As you read it through imagine hearing it out loud. 

Speech text

"Who's considered the incredible power of thank you?  Those two words express gratitude, humility, understanding, as well as acknowledgement.

I am here with you: my family, many of my friends and colleagues because I need to say all of that, and then some more.

Thank you for coming to share my being given the Fred Smith Award for Community Service. It's very humbling.

There's a phrase I'm sure you know: it takes a village to raise a child. In this case it's not a child that's been raised but awareness and a long needed community resource -  the  Parksville Community Literacy Center.  The village behind it and me, is you.

In particular thank you to my wife Marlene who has always understood and shared my conviction that communities are healthiest when its resources are equally shared, and that the ability to read underpins long term social and economic well being.

I know the hours I spent after work helping to establish our new Center tested her, especially when I was home late, again.

Remarkably she continues to support, and love me.  For that I will always be grateful.

Mary Hill, Catherine Beech and Matthew Fall from the Fred Smith Foundation – thank you for sharing the vision of an integrated community and for being so incredibly supportive. You understood what we were trying to achieve and helped make it possible. Your generous gifts of time, expertise and funds are deeply appreciated.

This award may have my name on it, but in truth it belongs to everybody who has worked to make the center a reality. Have you got a spare day or two? If I called out all those people we'd be here for quite some time! Instead, I'll simply say thank you. You know who you are.

The time and effort you've given ensures that the Parksville people who want it will have access to effective literacy programs and resources. That is a priceless gift.  As Nobel Peace Prize winner former UN Secretary General, Kofi Annan said “Literacy is a bridge from misery to hope.”

Thank you for the award and thank you on behalf of all those who will cross that bridge to a brighter future." 

Here's another example. This one is a thank you speech for a birthday . The speaker is thanking his parents and guests for the celebration in honor of his 18th birthday. 

Thanks but NO thanks!

What I really need is a Thanksgiving Speech!

And it's here. Choose a theme. Complete the template. And give your Thanksgiving Speech with confidence.

Get a printable thank you speech planner

Regardless of whether you are preparing a thank you speech for the guests who came to your wedding, engagement, retirement, farewell, graduation or birthday party, the steps are the same.

This printable planner will guide you through the four needed. Each one is fully explained with an example.

Completing it will make writing your speech so much easier.

Either click the link or the image below to: download a printable thank you speech planner .

Use a quotation to help show your gratitude

Before you finalize the content, check out these 'thank you quotations' .

They offer different ways of expressing your gratitude. You could find just what you need to spark your creativity and provide the thread/theme to unite your speech. It can be so much more than a long string of thank you, thank you, thank you, thank you ...

Tips to help you get your thank you speech right

Rehearsal, practice and feedback.

Many people make the assumption that once they've got the words of their speech sorted, they're set to go.

That's not true! Practice completes the process.

Giving yourself several  rehearsals, firstly by yourself and then in front of  friends or family, will help enormously. Click the link for detailed information about  how to rehearse effectively .

For the condensed and shortened version covering good rehearsal practice follow the points below.

1. Content check

Before investing too much time and energy into rehearsing your speech say it through in front of a few trusted friends or colleagues.  It is much, much easier to change text prior to practicing it than after you've begun working with it. Ask them to listen:

• to make sure you've included everyone you should, in the right order and thanked them for the right things.
• for tone. Does the vocabulary fit the occasion? Are the stories right? Is the speech positive? Is it inclusive?

Edit as needed, and then have your test audience listen again. 

Getting the timing right is an essential part of making it a success. Go on too long and people stop listening. Be too brief and there's a danger you've missed things out.

The only way to find out how long your speech is, is to time yourself as you say it out loud at a normal speaking rate. If it's too long, look for areas you can cut. Maybe you need to group a few  more people together or perhaps you need to shorten some of the specific examples about why it is you're thanking someone.  If it's too short, add more detail.  Repeat until you get the length right.

If you'd like to check the number of words you have in your speech against how many minutes it will take to say them go to: how many words per minute are there in a speech .

3. Use cue cards

If you're at all worried about forgetting things, losing your place or muddling what you want to say, use cue cards. They'll take the anxiety away.

Write the main points of your thank you speech on cue cards. Good notes will keep you on track while ensuring you cover everything you want to like, for instance, the name of every person you want to thank and why.

(Click the link if you don't know about using or how to make cue cards . Cue cards are preferable to reading your speech.

However sometimes you just have to read because...for all sorts of reasons. If that's you, do it well. Find out how to read a speech effectively .)

*About  The Speech Builder  - this is an app that "builds" personalized speeches.  If you're needing a speech to say thank you for an award of any sort; academic, sporting, civic, or artistic,  the speech builder can help.

Are you sweating over a business thank you speech?

One thanking your colleagues for a job well done?

speaking out loud 

Subscribe for  FREE weekly alerts about what's new For more see  speaking out loud  

Top 10 popular pages

• Welcome speech
• Demonstration speech topics
• Impromptu speech topic cards
• Thank you quotes
• Impromptu public speaking topics
• Farewell speeches
• Phrases for welcome speeches
• Student council speeches
• Free sample eulogies

From fear to fun in 28 ways

A complete one stop resource to scuttle fear in the best of all possible ways - with laughter.

Useful pages

• Search this site
• About me & Contact
• Blogging Aloud
• Free e-course
• Privacy policy

©Copyright 2006-24 www.write-out-loud.com

Designed and built by Clickstream Designs

Speak 2 Impress

No products in the cart.

The Ultimate Guide to Giving a Thank You Speech: Examples and Tips

Are you feeling anxious about giving a thank you speech? I get it – public speaking can be nerve-wracking. But, fear not! I have been there too, and after years of practice and research, I’ve put together the ultimate guide to help you craft and deliver a memorable thank you speech. Whether it’s for an event or acknowledging the support of friends and family, this guide has got you covered. So, let’s get started on making your next thank you speech one to remember!

Table of Contents

Key Takeaways

• Practice makes perfect . Practicing your thank you speech helps build confidence and improves delivery. Use a mirror, record yourself, or rehearse in the actual setting to get comfortable.
• Be genuine and specific when expressing gratitude. Mentioning specific examples of how someone helped you makes your speech more impactful and meaningful.
• Connect with your audience from the start. Acknowledge their presence and effort to attend, making them feel valued and important right from the beginning.
• Share personal stories or anecdotes to make your thank you speech relatable and memorable. This approach strengthens your connection with the audience.
• Proper preparation is key for a successful delivery. Prepare an outline, maintain good eye contact, use positive body language, manage nervousness, speak clearly at a moderate pace, use expressive gestures, take pauses when necessary, and handle mistakes gracefully .

Express gratitude and honor

Showing gratitude is key in a thank you speech. I learned this both from my own experiences and while crafting the ultimate guide on giving thank you speeches. It’s about honoring those who’ve supported, encouraged, or helped us reach our goals.

In every thank you speech, it’s crucial to acknowledge these individuals sincerely and specifically.

I start by greeting the audience warmly before expressing genuine appreciation for the honor or opportunity given to me. Sharing personal stories makes my gratitude more impactful, connecting with my audience on an emotional level.

By thanking specific people for their unique contributions, I show true acknowledgment and respect for their support and encouragement in my journey.

Understanding the Purpose of a Thank You Speech

Understanding the Purpose of a Thank You Speech is essential. It’s about acknowledging the audience and connecting the gesture to a bigger picture.

Acknowledge the audience

Starting your thank you speech by acknowledging the audience sets a welcoming tone . You show them their presence matters. Say something like, “I’m thrilled to see so many familiar faces here today.” This makes everyone feel included and important right from the start.

You must also recognize the effort people made to attend . Mention, “Your support by just being here is greatly appreciated.” It instantly connects you with your listeners , making your words more impactful.

Acknowledging the audience isn’t just polite; it’s crucial for making your speech memorable and engaging.

Connect the gesture and reward to a bigger picture

When expressing gratitude, connect the gesture of thanks to a bigger purpose or impact . Show how the act of thanking someone is part of a larger cycle of kindness and support in our lives.

By linking the gesture and reward to a wider context , such as the impact on your work, relationships, or community, you create a more meaningful and resonant thank you speech that goes beyond simple words of appreciation.

Now let’s dive into how to write an impactful thank you speech for different occasions.

How to Write a Thank You Speech

Identify who to thank and reflect on what you are thanking them for. Express the significance of their gifts or support .

Identify who to thank

When crafting a thank you speech, it’s crucial to identify everyone who deserves appreciation. This includes colleagues, friends and family members , as well as any other supporters or benefactors .

Acknowledging their contributions is an important part of delivering a meaningful thank you speech that truly expresses gratitude. Now let’s delve into reflecting on what you are thanking them for in the next section.

Reflect on what you are thanking them for

In my thank you speech, I reflect on the reasons for expressing gratitude . It’s essential to articulate why we are thankful, whether it’s for support during a difficult time or acknowledgement of hard work and dedication.

This provides depth and sincerity to the expression of appreciation. By reflecting on what we are thanking them for, we ensure that our gratitude is specific and heartfelt , making it more meaningful for both the speaker and the audience .

By thoughtfully considering what we’re thanking others for, we can craft a genuine message that resonates with our listeners. Whether it’s acknowledging their unwavering support through challenging times or recognizing their outstanding contributions , reflecting on the reasons behind our gratitude brings authenticity to our thank you speech.

Express the significance of their gifts or support

Now, let’s talk about why it’s important to express the significance of the gifts or support you’ve received. When acknowledging someone’s contribution , it’s crucial to explain how their help made a difference.

This helps them understand the impact they’ve had and reinforces your gratitude . By highlighting the value of their support, you show sincerity and deepen your connection with your audience.

It also adds depth to your speech and makes it more meaningful for both you and your supporters.

Remember, expressing the significance of their gifts or support can elevate your thank you speech from a simple acknowledgment to a heartfelt recognition that resonates with everyone involved.

Delivering a Thank You Speech

Prepare and practice for a successful delivery . Read on to learn more about tips for delivering a thank you speech!

Preparation and practice

To prepare for delivering a thank you speech, I recommend practicing in front of a mirror or recording yourself to improve your delivery. Start by preparing an outline with key points and practice speaking naturally without memorizing every word.

Remember to focus on maintaining good eye contact , using positive body language, and managing any nervousness through controlled breathing . Additionally, rehearse in the actual setting if possible to get comfortable with the space and equipment you’ll be using during your speech.

After preparation comes practice; this is where confidence grows. Aim for clarity and articulate speech by slowly pronouncing each word while keeping a steady pace. Practice expressing gratitude sincerely and avoid rushing through your words during the real thing.

Tips for a successful delivery

After thorough preparation and practice, it’s time to focus on delivering your thank you speech. Maintain good posture and make eye contact with the audience to establish a connection.

Speak clearly and at a moderate pace so everyone can follow along without feeling rushed or bored. Engage your audience by using expressive gestures and varying your tone of voice to emphasize key points.

Remember to breathe and take pauses when necessary – this allows for impactful delivery while maintaining composure.

To ensure an engaging delivery, be genuine in expressing gratitude, letting it shine through in every word you say. By being authentic, you’ll captivate your audience’s attention and leave a lasting impression.

Examples and Templates

Explore diverse sample thank you speeches for various occasions and learn how to personalize your speech – for more insights, read the full blog!

Sample thank you speeches for different occasions

Here are some sample thank you speeches for different occasions. For a graduation speech , I would begin by thanking the faculty and staff for their dedication to our success. Then, I will express my appreciation to my fellow students for their friendship and support.

In a thank you speech at an event, start with thanking the organizers for their hard work and attention to detail. Next, recognize the guests for attending and making the event memorable.

When it comes to acknowledging colleagues , emphasize how their collaboration has contributed to success in challenging projects or tasks. When expressing gratitude towards friends and family , share heartfelt anecdotes or memories that illustrate why they hold a special place in your heart.

Tips for personalizing your speech

Consider sharing personal stories or anecdotes to make your speech more relatable and impactful. Relate the gratitude you’re expressing to specific instances or experiences that made a difference.

Connect with your audience through genuine emotion and sincerity , using language that feels natural to you.

When thanking people, be specific about their contributions . Highlight particular instances where their support was especially meaningful. This specificity adds depth and authenticity to your expression of gratitude, making it resonate more with both the recipients and the audience.

The Ultimate Guide to Giving a Thank You Speech: Examples and Tips offers practical advice. Dr. Avery Thomas, a renowned expert in communication and public speaking with over 20 years of experience, assesses the guide’s utility.

Holding a PhD in Communications from Stanford University, Dr. Thomas has contributed significantly to speechwriting methodology.

Dr. Thomas highlights the guide’s structured approach for crafting speeches that genuinely express gratitude while connecting on a personal level with the audience. According to him, incorporating personal stories as suggested enhances relatability and impact.

He praises the safety measures concerning ethical acknowledgments and transparency about sources of inspiration or help received . Dr. Thomas points out that adherence to such principles ensures speeches are respectful and inclusive.

For daily use, he recommends practicing components of the guide in everyday interactions to bolster confidence and grace when publicly expressing thanks.

Dr. Thomas gives a balanced view on its applicability compared to other resources available, noting its straightforwardness but urging readers also to seek experiences outside their comfort zone for growth.

His final judgment declares this guide exceptionally helpful for beginners in public speaking by providing solid foundations for effective thank-you speeches .

Ryan Nelson is the founder of Speak2Impress, a platform dedicated to helping individuals master the art of public speaking. Despite having a crippling fear of public speaking for many years, Ryan overcame his anxiety through diligent practice and active participation in Toastmasters. Now residing in New York City, he is passionate about sharing his journey and techniques to empower others to speak with confidence and clarity.

Similar Posts

Engaging Public Speaking Games for All Ages

The thought of standing up and speaking in front of a crowd used to set my heart racing – and…

Crafting a Heartfelt Eulogy for Grandmother: Tips and Examples

Writing a eulogy for your grandmother can feel like navigating through an ocean of emotions; I understand how daunting it…

Tips for Crafting an Unforgettable Speech for Your Christmas Party

Staring at a blank page, trying to come up with the perfect words for your Christmas party speech? Believe me,…

Crafting a Heartfelt Eulogy for Sisters: A Step-By-Step Guide

Crafting a eulogy for a sister is no easy task. Speaking from personal experience, navigating the sea of emotions, while…

5 Annual Staff Party Speech Samples to Wow Your Employees

Crafting the perfect words for your annual staff party speech can sometimes feel like an uphill battle. I understand, having…

30 Controversial Speech Topics to Engage Your Audience

Searching for that standout speech topic can feel like a quest in itself, especially when you want to ignite lively…

Thank you speech: how to perfect cordiality in a speech

Appreciation is the sincerest form of flattery. It makes people feel seen, and their efforts feel recognized.

Any leader worth their salt knows that the key to winning the loyalties of their team is regular appreciation.

Giving a thank you speech is not just good manners but gives an insight into your character. The acknowledgement only works if it comes from the heart and rings genuine. 

So, how do you give a thank you speech? 

Let’s jump into it!

Table of Contents

When is it appropriate to give a thank you speech?

In a company, at an award function, for friends and family, structure of the opening statement, thanking the speakers after the event, thanking the organization, thanking the organization team, have you missed anyone, concluding your thank you speech, mention people by name, positive ending, get it over with.

You don’t really need an occasion to thank somebody. However, in a more formal setting, there may be occasions that specifically call for it. The following are the times when it is most appropriate to give a thank you speech:

• After getting a promotion
• After celebrating an achievement
• Appreciating your team after tackling a tough project
• When receiving an award or recognition
• When establishing a new venture

The list can go on endlessly as your field might have different occasions to give a vote of thanks. Make sure not to miss any opportunity to acknowledge the reasonable efforts of the people around you!

Things to keep in mind

When you’ve decided to give a thank you speech, you need to keep a couple of things in mind. This advice differs according to why you are giving a thank you speech and who is in your audience.

If your company is celebrating you for a milestone or recognition of hard work, make sure you don’t only talk about yourself.

Be generous with your words when talking about the company itself and the great work it does.

Elaborate on how much you enjoy working here and what exactly the company does the right to make it happen.

This will make sure your higher-ups feel appreciated for the work environment they’ve created.

If you are receiving an award by a third party for your work, make sure you adequately express how honored you will be selected.

It is always a good idea to highlight what a recognized organization it is and how you are happy to be a part of it.

If you’re giving a speech to thank friends and family, the setting is much more intimate. You can drop the formalities and talk about how special these people are to you.

As they have gone the extra mile to appreciate you, make sure you return the favor by talking about how lucky you are to have them and their support.

How to write a thank-you speech?

There is no need to beat around the bush with a thank you speech. You can simply start off by expressing gratitude.

An award or recognition means that you can simply open by thanking the company or organization for the honor.

You don’t need to come armed with quotes. In fact, that might actually seem much more disingenuous. Your opening statement also sets the tone for the rest of your speech.

Some factors might determine how formal or informal you need to be with your opening:

In a formal setting, it is best to keep it cordial. Assuming it is a suit and tie event, most people are dressed up and expecting you to keep it classy as well.

As such, we recommend you go for something along the lines of, “I’m so honored to be taking up this renowned stage. Words cannot express how grateful I feel to be the recipient of this award.”

An informal event can be anything from an intimate gathering of loved ones to anniversary parties of a broader range of friends.

In such an event, you can express yourself more freely and don’t have to hold back.

We suggest opening with something along the lines of, “I can’t believe my luck on being able to be surrounded by such wonderful people. I’m immensely 

grateful for each and every one of you and honored to be taking up the stage tonight.”

We have drafted a script for your opening statement. Feel free to customize it as per your needs.

Good evening, Distinguished [name], Honorable [name], Mr. Chairman, Respect Host/Hostess, and all our beloved guests.

It is my honor and privilege to have been given the opportunity to present a vote of thanks on this momentous occasion.

I am honored to represent [Company/Organization] on this prestigious [Event] stage.

I’d like to give a respectful nod to the entire [other supporting/sponsoring organization, team, crew, special guests present in the audience] that have stood behind me to make this possible.

My gratitude extends to all the speakers as well as organizers and hosts due to whom we’ve all come together on this eventful night.

Another possible scenario as a host is that you might have to thank the line of speakers that took up the stage during an event. Please find and customize the script for this as follows:

Let’s hear a big round of applause for [name speaker], His/her incredible delivery on [speech topic] leaves us all leaving this Event a little more aware. 

Pick up on the central theme and reiterate it as a reminder to the audience and to show the speaker that you were paying attention.

If there are more speakers, then follow suit and consider using these thank you examples:

I’d like to thank our second speaker [name speaker] for her take on [speech topic]. Her view on [central theme] was poignant and worthy of a big round of applause.

Furthermore, let’s also express a sincere appreciation for [name speaker] for gracing our stage with her strong opinions on [speech topic]. [Refer to central theme]

Following up, I’d like to thank [name speaker] for providing such an in-depth analysis of [speech topic]. [Reference]

We are grateful to [name speaker] for having the audience in stitches with her insightful yet light-hearted presentation. [Reference].

I would like to hear a resounding round of applause for [name speaker] for his/her inspirational speech that has surely revved up our drive to achieve more.

We are lucky to have the opportunity to listen to your craft and are leaving here today, all inspired by your beautiful words!

This script is for when you need to express appreciation for the organization that is holding this event. It is usually added to the end of a speech. Feel free to edit it as required.

And last but not least, I would like to take this opportunity to express our sincere gratitude to [organization] for allowing us to use their beautiful venue.

Our utmost thanks to the logistic support that made this Event the smooth success that it has been. Our appreciation further extends to the technical team and organizers who’ve worked tirelessly for this [fun] evening. 

In the case of sponsors: I would also like to extend my thanks to [brand name] as well as [brand name] for their enormous cooperation in making this Event possible.

Mix and match these various styles so that it doesn’t get repetitive as you speak. 

As they say, “Rome wasn’t built in a day.” Such is the case with this Event as well. There have been many people working for weeks across multiple group chats and meetings to make this possible.

Getting every detail right and lining up one after other fantastic speakers. Our biggest thank you to the dedicated organizing team for working on every tiny detail and helping create this amazing Event.

I cannot thank everyone enough for their involvement. Each and every one of you is to be credited for your dedication and the willingness to take on the completion outside the realm of their comfort zones! 

Read the room and decide the degree of the flair of formality that needs to be adjusted. People will be happy that their efforts are being recognized. Just make sure not to be too ostentatious about it.

The only thing that is worse than not being appreciated for your work is being singled out or left out.

Make sure you think hard about all the people that have put in their time and effort. Are you sure you haven’t missed anybody? How about anybody from the following list?

• People who sent out invitations
• Special guests who made time for the Event
• People behind the technical arrangements
• The team responsible for location hunting, stage setting and lighting
• Any musicians or other performing entertainers
• People in the catering team
• People from the press and media who are covering the Event

Now all your thank you speech needs is a neat bow to tie it up cleanly. Try this on for size:

Mr. Chairman, ladies, and gentlemen, I would like to thank all of you for being a wonderful audience.

It has been an absolute pleasure to have such a delightful crowd presence. Once again, I’d like to give a big round of applause to all of the speakers for gracing our stage with their well-refined speeches. One last round of applause for all of us here, thank you very much!

Extra Tips to Keep in Mind

While we’ve covered most of our tips, sometimes the simple things can get away from us. And you know what they say, “Better safe than sorry.” So here they are:

A handy tip for appreciation versus criticism is this: When acknowledging people for their good work, always use their name, however, when handing out criticism in front of a crowd, try to generalize as otherwise, you will end up embarrassing people. 

Instead of simply thanking your team, use their names if possible in the given time limit. This will make your appreciation seem much more personalized.

Make a list of all the people you’d genuinely like to thank. If you have time, briefly talk about how they’ve helped you in your journey.

Emphasize how important they’ve been and how. Speak from the heart, and it will definitely ring true.

For phrasing, try something along the lines of:

“From the bottom of my heart, I’d like to give a special thanks to some of the amazing people without whom I cannot imagine standing up here on this stage. Name your supporters and give out your sincere thanks.

If you have extra time, you might want to add in a few lines to thank your supervisor or boss as well. It is customary to make sure they don’t feel left out.

It can be challenging to achieve this as we’re sure any crowd consists of so many people that someone is bound to feel left out.

Your goal is, don’t leave out any of the higher-ups and the important people. But don’t start listing just about everybody just because they are in the crowd. This can reduce the impact of your gratitude for people who have actually helped you.

You’ve given your thanks to so many people who’ve made you who you are. The stage has gotten quite emotional at this point, and your audience is looking at you.

You need to end on a high note. If you simply say your thanks and leave, it can feel incomplete and lacking.

Try to say something inspirational and uplifting. Suppose you’re being recognized for your work.

In that case, you can give your team a motivational boost by saying, “The journey is not yet over, but I can’t imagine being on this ride with any team that is more dedicated or competent than the one at [name].

Let’s wear these tires out and keep this smooth ride going!”

You can also go for dedication to your strongest support or mentor. Something like, “And lastly, I want to leave you with the words of my strongest support, my [name].

When I was full of doubts and insecurities, they’re the ones who said [something inspirational].

This award is for you and your belief in me. I hope I’ve made you proud. Thank you for everything!”

We know, we know, this is your moment on stage. After all, this is such an honor, and there are so many people to thank.

But your audience is eager to get to the catering table! Be considerate, and keep it clear but brief. You don’t want to take the audience through your entire journey.

A good thank you speech is no longer than two and at most three minutes. Use your time well and remember: It is always better to leave them wanting more than getting them to be like, “Get it over with already!”

How to Write a Meaningful Appreciation Speech

Updated 09/9/2022

Published 06/15/2020

Kate Wight, BA in English

Contributing writer

Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .

There are many ways to show someone that you appreciate them. You can buy them a gift. You can write them a thank-you note. And in some cases, you can give a speech in their honor. There are plenty of occasions when you may find yourself in a position to give an appreciation speech.

Jump ahead to these sections: 

• Steps for Writing an Appreciation Speech

Sample Appreciation Speeches

If you’re graduating from high school or college, you might give a speech thanking friends and family members for their support.

If you own a business, you might tell your employees “ thank you for your support ” as part of a speech. Speeches can also be a great way to say “ I appreciate you ” to the people in your life who support you.

Here, we break down the steps that go into crafting an excellent appreciation speech. We also include excerpts of speeches from an assortment of occasions and audiences to draw inspiration from. 

Step 1: Know Your Audience — And Your Place

Your speech will depend on a variety of factors. But the most important ones to consider are the setting and the crowd. If your speech is a casual toast between friends over a bottle of wine, it will be a lot more casual.

You can rely on personal anecdotes and the language you use will be more personal. If you’re giving a formal speech in front of colleagues though, your tone will be very different. Your speech will be a lot more structured and concise. 

Step 2: Create an Outline

Whether your appreciation speech is long or short, it’s always a good idea to craft an outline ahead of time. This will help you make sure you don’t forget to mention anything you want to cover. Overall, most speeches will break down like the following:

• Introduction: In an introduction, you will let the audience know who you are and give a preface of what you plan to say. For instance, if you’re recognizing a specific person in an appreciation speech, give a quick rundown of why they’re worthy of appreciation.
• Body: Here, you’ll flesh out the points you made in your introduction. You can give more specific examples of things the subject of your speech has done, and you’ll expand on why those actions deserve gratitude. 
• Conclusion: In this final section, you can reiterate the points you made earlier in the speech. 

Step 3: Grab People’s Attention with Gratitude

Start with a strong opening line. In a more formal speech, a quote about gratitude can be an excellent way to set the tone. In a more casual speech, you can avoid a quote. However, you should still stick with the theme of gratitude.   

Step 4: Be Personal and Specific

In casual and formal speeches alike, you should feel free to be specific. If you’re giving a speech in honor of one person, you can list all of the things they do that deserve appreciation. If you’re thanking other people for their support, you can list the ways they helped you.

Personal anecdotes are a lot more engaging for listeners. They will also help you feel more connected to your material. The more connected you feel, the more confident you’ll be in speaking. These personal anecdotes can be funny, poignant, or a blend of the two. Again, this will largely be dictated by your audience and the setting of your speech.    

Step 5: Practice Makes Perfect

For a casual speech like an appreciation toast, you can probably get away with speaking off the cuff. But any kind of pre-planned appreciation speech definitely benefits from repeated practice.

The more comfortable you are with the speech, the easier it will be for you to deliver it. If you don’t know your speech inside and out, there’s a good chance that you can be tripped up by certain words or turns of phrase. 

Step 6: Time Yourself

When you’re practicing your speech, you should also be timing yourself. This means you should have a stopwatch going while you read your speech aloud. Speeches can be deceptive.

A few pages don’t seem like they should take that long to read. If you only read them over in your head, that can reinforce the notion that your speech isn’t that long. But it takes a lot longer to read something aloud than it does reading it to yourself.

If you don’t practice it out loud ahead of time, you may panic in the middle of your actual delivery. If you fear your speech is taking too long, you might start to read faster and faster, which could make the speech incomprehensible. Practicing it out loud can help you hit your ideal time target without having to rush.   

Step 7: Keep Your Notes Handy

Even if you’ve practiced your speech until it’s practically etched into your brain, you always want to keep notes or an outline with you. No matter how much you practice, you may find yourself freezing up in the moment. If you don’t have notes handy, you might flounder. On the other hand though, you also shouldn’t keep your whole speech with you.

If you do, you might find yourself relying on it like a security blanket. You may end up just reading the whole speech straight from the paper without engaging with your audience at all. Both ends of the spectrum are too extreme, so it’s best to find a happy medium. Some people just keep their outline with them.

Other people write out the first sentence of each paragraph to jog their memory and help them orient themselves. As you practice, you’ll find the method that works best for you.

Step 8: Do a Test Run in Front of an Audience

Practicing for a speech on your own is important. But once you feel more comfortable with the speech, you should practice in front of someone. Ideally, you’ll rehearse it in front of people several times until you can keep your nervous responses in check.

This means delivering the speech without your heart racing and your speech speeding up to match.   

Step 9: Weed Out Any Trouble Spots

Every time you practice your speech, you should be refining it until you can’t improve it any further. One of the big things you should be looking out for is your usage of filler words or speech disfluencies.

Speech disfluencies encompass those little noises like “um”, “er”, and “uh” that we tend to use when we aren’t confident. These can make people tune out because your discomfort makes them feel awkward in turn.

As you practice, pay attention to places where you’re inserting those disfluencies. Keep practicing them until you become comfortable enough to leave them out. Or, rewrite those sections so they come to you more naturally.  

Step 10: End On a Good Note

Above all else, remember that this speech is intended to be a positive thing. An appreciation speech should make someone’s day .

Remember to end the speech by reaffirming specifically why you are showing appreciation.    

Now that we’ve gone into what makes a good appreciation speech, let’s see some examples. These are just excerpts from longer speeches, but they may help demonstrate the sort of content you might be looking for. 

Example of appreciation speech for graduation

“As I look around at all my classmates, I realize how much I appreciate you all. Many of us have relied on each other to make it through school and to our graduation day. We supported each other during tough times. We used each other’s examples to fuel us towards getting better grades. When someone was in danger of not graduating, we pulled together to get everyone to the finish line. We all owe a lot to our families for their support. But we should also be sure to appreciate ourselves.” 

Example of appreciation speech for friends

“I’d like to take a moment to raise a glass in appreciation for Bethany. Everyone here has one thing in common — Bethany’s friendship. She has always had an uncanny knack for finding people in need of a community and bringing us together. From there, we’ve been able to find the other things that connect us. But if it weren’t for Bethany, most of us would have missed out on enriching, life-changing friendships. Bethany — here’s to you!”

Example of appreciation speech for employees or a boss

“As the year draws to an end, I’m proud to announce that it’s the company’s strongest year yet. We have grown by leaps and bounds and still managed to maintain profitability. Our client satisfaction scores have never been higher. And each and every one of you has played a role in our success.

"I want to thank our sales division for going above and beyond in meeting our clients’ needs. I want to thank our marketing department for creating materials that are very transparent about our mission. I want to thank the managers for leading their divisions by example. I could stand up here and tell you a half dozen things I appreciate about every person in this room, but I’m sure you’re all ready to hit the buffet line. So I’ll conclude by saying that I appreciate all of your contributions, and am so proud to be on a team with each and every one of you.”

Example of appreciation speech for mom, dad, grandma, or grandpa

“Hello everyone! I’d like to thank all of you for coming here today in celebration of Grandma Joy and Grandpa Bill’s 50th wedding anniversary. As most of you know, I’ve never had a relationship last more than a year. Fifty years is an absolutely mind-boggling level of commitment to someone like me. 

"There are so many reasons to love and appreciate Joy and Bill. There’s all the basic grandparent stuff. Joy taught me how to make amazing cookies and Bill taught me how to change a tire. But they also took me in when my home life was less than ideal. And when they realized some of my friends also had difficult lives at home, they opened up their den as a safe space. On any given day, you could find at least two or three misfit teenagers sleeping on their fold-out couch. 

"Grandma and Grandpa, I’ll never be able to let you know how much I appreciate you. I know you probably don’t think you even did anything special. But you have made so many lives worth living thanks to your compassion and generosity. Thank you for always being there for others, just like you’ve been there for each other for five decades.”

Show People You Appreciate Them Through Meaningful Speeches

There are many ways to show gratitude . An appreciation speech is just one of them. Whether you’re giving a short toast or a lengthy speech, you can communicate your gratitude for someone.

These steps and examples should help you craft an excellent speech. Ultimately though, just remember to be sincere and personal. That’s the real key to successfully showing appreciation. 

Categories:

• Condolences & What To Say

You may also like

How to Write an Inspiring Farewell Speech: Step-By-Step

How to Write a Funeral Speech for Dad From a Daughter

How to Write a Memorable Tribute Speech: Step-By-Step

How to Write a Funeral Thank You Speech: Tips & Examples

How to Write a Short Thank You Speech

Feeling behind on ai.

You're not alone. The Neuron is a daily AI newsletter that tracks the latest AI trends and tools you need to know. Join 400,000+ professionals from top companies like Microsoft, Apple, Salesforce and more. 100% FREE.

Do you ever find yourself in a position where you need to deliver a thank you speech? Perhaps you've been asked to speak at an awards ceremony, a retirement party, or a wedding reception. Whatever the occasion, expressing gratitude is an important part of our interpersonal relationships. However, crafting an effective thank you speech can be challenging. In this article, we'll provide you with a step-by-step guide on how to write a short thank you speech that will leave a lasting impact on your audience.

Understanding the Purpose of a Thank You Speech

Before we dive into the nitty-gritty of writing a thank you speech, it’s important to understand why they are essential. Expressing gratitude is at the heart of all human relationships, and a thank you speech is one way to show appreciation. Let's take a look at the three main purposes of a thank you speech:

Expressing gratitude

The primary purpose of a thank you speech is to express gratitude. Whether you're thanking a group of people, an individual or an organisation, a thank you speech is an opportunity to express your sincere appreciation. It is important to note that expressing gratitude is not only beneficial to the person receiving it, but also to the person giving it. Studies have shown that expressing gratitude can improve mental health, increase happiness and improve relationships.

When expressing gratitude in a thank you speech, it is important to be specific. Mention the actions or contributions that the person or group has made that you are grateful for. This not only shows that you have taken the time to reflect on their efforts, but also makes the thank you speech more meaningful and personal.

Acknowledging achievements

Another purpose of a thank you speech is to acknowledge achievements. You might be thanking someone for their hard work, dedication, or contribution to a particular project or organisation. A thank you speech gives you the opportunity to highlight specific accomplishments and recognise the efforts of others.

Acknowledging achievements in a thank you speech not only shows appreciation, but also motivates the person or group to continue their hard work and dedication. It is important to note that acknowledging achievements does not have to be limited to professional accomplishments. Personal achievements such as overcoming a challenge or reaching a personal goal can also be acknowledged in a thank you speech.

Celebrating milestones

Finally, a thank you speech can be used to celebrate a milestone. Perhaps you're thanking people for helping to organise a successful event or celebrating a particular milestone, such as an anniversary or a retirement. Whatever the occasion, a thank you speech can help you commemorate a special moment.

Celebrating milestones in a thank you speech not only shows appreciation for the people who helped make the milestone possible, but also allows everyone to reflect on the journey that led to the milestone. It can be a time to share stories, memories and experiences that brought everyone together to achieve the milestone.

In conclusion, a thank you speech is an important way to express gratitude, acknowledge achievements and celebrate milestones. Taking the time to write and deliver a heartfelt thank you speech can have a positive impact on both the person giving it and the person or group receiving it.

Preparing Your Thank You Speech

Now that you understand the purpose of a thank you speech, let's move on to the preparation phase. Here are three essential steps you should follow when preparing your thank you speech:

Identifying your audience

Before you start writing your speech, you need to consider your audience. Think about who you will be speaking to and what their expectations might be. Are they colleagues, friends, or family members? What is the occasion, and what is the tone of the event? Understanding your audience will help you tailor your message to their needs and expectations.

Listing key points to include

Next, make a list of the key points you want to include in your speech. Think about the purpose of your speech and what you want to say. Make a list of important people you want to thank, particular achievements or milestones to celebrate, and any other relevant information that you want to share.

Choosing the right tone

Finally, consider the tone of your speech. Do you want it to be formal or informal? Do you want to use humour or keep it serious? Think about the occasion and your audience, and choose a tone that is appropriate.

Structuring Your Thank You Speech

Now that you have prepared the groundwork for your speech, it's time to start structuring it. Here are three essential steps to structure your thank you speech:

Crafting a strong opening

The opening of your speech sets the tone for the rest of your message. Start with a strong opening that grabs your audience’s attention and sets the tone for the rest of your speech. You can use a quote, anecdote, or a personal story to capture their interest.

Organizing your main points

Next, organise your main points. You want to structure your speech in a way that is easy to follow and understand. Start with the most important points and work your way down. You can use chronological order, a logical sequence or a thematic structure to help convey your message.

Concluding with impact

Finally, end your speech with impact. The conclusion should be memorable and leave a lasting impression on your audience. Restate your main points, thank your audience for their attention and conclude with a call to action or a memorable quote.

Tips for Writing an Effective Thank You Speech

Now that you have the structure of your speech in place, here are three essential tips to help you write an effective thank you speech:

Keeping it concise

A short thank you speech is often the most effective. Keep your message concise, clear and to the point. You don't want to bore your audience with lengthy speeches, so keep it short and sweet.

Personalizing your message

Be sure to personalise your message. Use the names of people who have had an impact on your life and speak from the heart. This will make your message more memorable and help you connect with your audience on a deeper level.

Using anecdotes and examples

Finally, use anecdotes and examples to illustrate your message. This will help your audience relate to your speech and make it more engaging. Stories are one of the most powerful ways to communicate your message, so use them to make your speech come alive.

ChatGPT Prompt for Writing a Short Thank You Speech

Use the following prompt in an AI chatbot . Below each prompt, be sure to provide additional details about your situation. These could be scratch notes, what you'd like to say or anything else that guides the AI model to write a certain way.

Compose a concise and well-crafted speech expressing gratitude towards a specific individual or group in a sincere and appreciative manner.

[ADD ADDITIONAL CONTEXT. CAN USE BULLET POINTS.]

A thank you speech is an opportunity to express appreciation, acknowledge achievements and celebrate milestones. By following the steps we’ve outlined in this guide, you can write a concise, effective and memorable thank you speech that will leave a lasting impression on your audience.

You Might Also Like...

The Tech Edvocate

• Advertisement
• Home Page Five (No Sidebar)
• Home Page Four
• Home Page Three
• Home Page Two
• Icons [No Sidebar]
• Left Sidbear Page
• Lynch Educational Consulting
• My Speaking Page
• Newsletter Sign Up Confirmation
• Newsletter Unsubscription
• Page Example
• Privacy Policy
• Protected Content
• Request a Product Review
• Shortcodes Examples
• Terms and Conditions
• The Edvocate
• The Tech Edvocate Product Guide
• Write For Us
• Dr. Lynch’s Personal Website
• The Edvocate Podcast
• Assistive Technology
• Child Development Tech
• Early Childhood & K-12 EdTech
• EdTech Futures
• EdTech News
• EdTech Policy & Reform
• EdTech Startups & Businesses
• Higher Education EdTech
• Online Learning & eLearning
• Parent & Family Tech
• Personalized Learning
• Product Reviews
• Tech Edvocate Awards
• School Ratings

The Worst State for Education in the US

Teaching in public and private schools: everything you need to know, the science of geography should be taught in schools, benefits of a boarding school education: everything you need to know, transitioning from undergraduate to grad learner: everything you need to know, college textbooks costs: everything you need to know, what is an ahk file, keeping yourself safe in college: everything you need to know, myths about online high schools: everything you need to know, reasons you should study geography: everything you need to know, how to write a thank you speech.

A thank you speech is a heartfelt expression of gratitude that leaves a long-lasting impression on the audience. Whether you’re receiving an award, thanking your colleagues, or appreciating a loved one, a well-crafted thank you speech can make all the difference. This article will guide you through the process of writing an impactful thank you speech.

1. Understand your audience:

Before diving into the writing process, consider the audience you’ll be addressing. Knowing who will be listening will help tailor your message and ensure you make appropriate references that resonate with them.

2. Establish your purpose:

Determine the primary goal of your speech and what message you want to convey to your listeners. Are you thanking people for their support, acknowledging hard work, or expressing gratitude for a particular event? Clarifying your objective will provide direction for your speech.

3. Brainstorm and list key points:

Take some time to brainstorm and jot down all the crucial points you want to cover in your speech. These may include specific accomplishments, memorable moments, challenges overcome, or individuals who played significant roles in your success.

4. Organize the content:

With all your key points listed, start organizing them into a coherent structure. Sequence them logically and divide them into sections like introduction, body, and conclusion for optimal clarity.

5. Make it personal:

Personal stories are often the most memorable part of any speech. Include anecdotes that highlight particular individuals’ contributions or share how their support impacted you personally.

6. Express genuine gratitude:

Be sincere in expressing your appreciation and ensure that every word comes from the heart. Demonstrate your gratitude by acknowledging everyone’s unique contribution to your success.

7. Keep it concise:

Thank you speeches should ideally be brief and direct, lasting no more than a few minutes. Stick to the essential information without meandering or going off on tangents.

8. Add some humor (if appropriate):

Adding a touch of humor to your speech can make it more engaging and memorable. However, ensure that this humor is appropriate for the occasion and considerate of the audience you’re addressing.

9. Rehearse your speech:

Practice your speech multiple times before the actual event. This will help build your confidence and troubleshoot any potential issues in your delivery, such as pacing, tone, and emphasis.

10. Conclude with a strong closing statement:

End your thank you speech on a high note with an impactful closing statement. This could be a quote or personal sentiment that reinforces your message and leaves a lasting impression on the audience.

Remember, a well-crafted thank you speech showcases gratitude while making everyone in attendance feel appreciated for their support. By following these steps, not only will you compose an effective speech, but you’ll also strengthen relationships and leave an indelible mark on those who’ve helped you along the way.

3 Ways to Tell Someone You Still ...

How to overcome a quarter life crisis.

Matthew Lynch

Related articles more from author.

How to Prune Fiddle Leaf Fig: 8 Steps

3 Ways to Peel a Difficult Hard Boiled Egg

9 Ways to Choose the Perfect Pillow

3 Ways to Make and Organize Vocabulary Index Cards

4 Ways to Operate a Nest Thermostat

How to Open an eBay Account: 13 Steps

• SUGGESTED TOPICS
• The Magazine
• Newsletters
• Managing Yourself
• Managing Teams
• Work-life Balance
• The Big Idea
• Data & Visuals
• Reading Lists
• Case Selections
• HBR Learning
• Topic Feeds
• Account Settings
• Email Preferences

How to Give a Meaningful “Thank You”

• Mark Goulston

Expressing gratitude in a world of “Tks!”

Forget the empty platitudes; your star employee is not a “godsend.” They are a person deserving of your not infrequent acknowledgment and worthy of appreciation and respect. When was the last time you thanked them — really thanked them?

• Mark Goulston , M.D., F.A.P.A. is a business psychiatrist, executive advisor, keynote speaker, and CEO and Founder of the Goulston Group. He is the author of Just Listen (Amazon, 2015) and co-author of Real Influence: Persuade Without Pushing and Gain Without Giving In (Amazon, 2013).

Partner Center

Thank Someone For a Speech or Presentation

It seems everyone I talk to wants me to express appreciation for your inspiring presentation last week. Your years of research, your depth of understanding of user interfaces, and your ability to present the subject in such an interesting way produced one of the most memorable evenings in our group's history. I personally appreciated your approach to anticipating users' intents. The subject intrigues me, and I plan to learn more. Please consider adding our group to your annual speaking tour. You are always welcome at our conference.

Thank you for speaking to the Doe Alumni yesterday evening. We are grateful for the time and effort you took to share your thoughts and experiences with the Doe Development office.

Since we are entering a new growth phase on our campus, your comments were very timely. I believe we can benefit immediately from the methods you suggested for recruiting more members. Your enthusiasm is contagious, and we hope to use your suggestions in our next campaign. Thank you again for your contribution.

Thank you for your stimulating speech at last month's meeting of the Springfield Genealogical Society. Your comments were especially helpful to those doing research in the British Isles. Many members were at a standstill in their progress, and your talk seemed to provide much needed help. Thanks again for a truly memorable evening. We hope you can join us again.

Please accept our sincere appreciation for the outstanding presentation you made to the Springfield Women's Club about your experiences in China. It was very interesting to hear about your experience teaching in the university there. Your stories about your Chinese colleagues were fascinating. The slides you showed gave us a close look at the land, culture, and people that we couldn't have gained in any other way. Thank you so much for sharing your time and experiences with us. We all agreed that your lecture was the most interesting we have had this year.

I would like to personally thank you for your presentation to the Kansas Education Association Conference in October. Judging from the comments of those who attended, the conference was very successful. Most of the credit goes to you and the others who gave such interesting presentations.

We hope that you will want to be involved in our conference next year. We will send you a call-for-presenters form as we get closer to next year's convention. We were pleased to have your participation in this outstanding conference, and we thank you for your valuable contribution.

Thank you for taking the time to speak to our student body on the dangers of drug abuse. I felt that your remarks on prescription drug use and abuse were especially timely.

We truly appreciate parents like you who are willing to give their time and talents to enrich the lives of our young people.

I appreciated the remarks you made at the City Council meeting on Tuesday. You had clearly researched the subject, and many of us felt that yours was a voice of sanity in the midst of an emotional and divisive discussion. I wish that more people would try to see all sides of the issues that come up.

No matter how the final vote goes, I want you to know that what you said had a significant impact on many of us. Thank you.

How to Write this Thank-You Letter: Expert Tips and Guidelines

Whether you are writing a thank you note out of duty or from your personal desire to express thanks, use a sincere tone. Mention specific details and show that the speech or presentation did have an effect.

• Thank and compliment the speaker(s) or presenter(s).
• Express congratulations for an excellent performance, and point out some of the more memorable parts. If the performance was only mediocre, simply thank the person(s) for participating in the program.
• Close with a second compliment or expression of appreciation.

Write Your thank-you in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 thank and compliment the speaker(s) or presenter(s)., sample sentences for step 1.

• On behalf of the members of the local Chamber of Commerce, I want to thank you for your insightful presentation yesterday.
• As chairperson for our County Fair entertainment committee, I want to thank your dance group for their delightful performance. They won the hearts of the entire audience.
• Many thanks for addressing our group on your unwed mothers' program. You are doing a wonderful service.
• The members of our book club would like to thank you for speaking to us last Thursday.
• Your lecture on new technologies for the 21st Century at our symposium last week was very interesting and informative; in fact, it was the highlight of the evening.
• Thanks for an excellent presentation. Your address to our company yesterday evening has everyone talking today.
• Thank you for the inspiring sermon that you delivered on Easter Sunday. Your message was exactly what I needed to hear.

Key Phrases for Step 1

• appreciate the time you took
• for being with us
• for sharing your
• for an outstanding presentation
• for participating so effectively
• for your thought-provoking
• for your delightful
• for helping us recognize
• for providing us with
• for accepting this assignment
• highlight of the
• hold you in such high regard
• how much we appreciated
• interesting and informative
• know how busy you are
• many thanks for
• on behalf of the
• thank you for
• volunteering your time to
• want you to know how much
• was exactly what I needed to hear
• was very kind of you to
• was a pleasure to listen to
• would like to extend my thanks

2 Express congratulations for an excellent performance, and point out some of the more memorable parts. If the performance was only mediocre, simply thank the person(s) for participating in the program.

Sample sentences for step 2.

• Your talk was particularly appropriate at this time when we are considering new initiatives for expanding growth. Many of us were especially interested in your analysis of water resources available to sustain growth.
• I believe the quality and variety of their dances have set new levels of expectation for future performers.
• Several in our group have expressed appreciation for the information you presented on adoptions and educational counseling. Most were unaware of the services that are available.
• We know how busy you are, so we are grateful that you would take the time to prepare and spend an evening with us.
• Our audience was intrigued by the new possibilities for global communication. We truly are becoming a global village.
• Several of our people are looking at ways that we might implement some of your suggestions. The consensus is that they would like you to return next year as a follow-up to this event. Let me know if that is a possibility for January.
• Often we are too close to our problems to view them with the clarity that someone else would. I recognize now that I must change the way I respond to my daughter's challenges.

Key Phrases for Step 2

• a very stimulating experience
• appreciated your participation
• audience was intrigued by
• consensus of opinion is
• everybody is talking about
• found ourselves identifying with
• has given rise to
• have a wonderful gift for
• held the children's attention
• identifying ways to apply
• informative and enlightening
• look forward to implementing
• made a lasting impression on
• most were unaware that
• several in our group have
• the time you took to
• touched on so many critical areas
• were particularly intrigued by
• were so pleased with
• were enthralled by your
• were especially interested in
• were previously unaware of
• your insights into

3 Close with a second compliment or expression of appreciation.

Sample sentences for step 3.

• Thanks again for helping to make our monthly meeting so rewarding.
• We hope you will be able to join us again next year.
• Thank you for helping us become more aware of the problems and the ways we can help solve them.
• We hope you will consent to speak to us again, perhaps next year.
• Many thanks from all of us.
• I am grateful for the time you spend in careful preparation to present us with meaningful weekly sermons.

Key Phrases for Step 3

• a most worthwhile experience
• able to join us again
• accept our invitation to
• carry on the tradition of
• for making our meeting so
• for so generously volunteering to
• hope you will be able to
• hope you will consent to
• innovative approach to
• it was a privilege to
• look forward to
• many thanks from all of us
• played a major role in
• so many people benefited from
• such a special occasion
• to bring us this important message
• to share your expertise
• was a superb presentation
• was the high point of
• wish to invite you to

Recommended Articles

Recommended letter-writing resources.

Action Verbs for Resumes and Cover Letters

Business Letter Format Tips

Letter Closings

Rice Speechwriting

Mastering thank you speech for award: winning techniques, how to write a winning thank you speech for award.

Winning an award is a great accomplishment that deserves recognition and appreciation. One of the best ways to do this is by delivering a thank you speech that expresses your gratitude to those who have supported, encouraged, and contributed to your success. In this blog post, we will take you through the key elements of a winning thank you speech, step-by-step guide to writing one, tips to make your speech stand out, examples of thank you speeches for awards, and common mistakes to avoid. We’ll also explain why a thank you speech is important and how it impacts the audience. So whether you’re preparing for an upcoming award ceremony or just want to be ready for future events, this guide will help you write a memorable thank you speech that leaves a lasting impression on your audience.

Understanding the Importance of a Thank You Speech for Award

Acknowledging appreciation for the recognition received through an award is crucial. It conveys sincere gratitude for the prestigious award, highlighting its significance in one’s journey. A good thank you speech for an award not only expresses gratitude but also sets the tone for future endeavors. The nervousness associated with public speaking can be eased by genuinely expressing gratitude. Additionally, the acceptance speech at an award ceremony holds great importance, as it is a specific type of speech award that is anticipated and valued.

The Role of Gratitude in Speeches

In award speeches, expressing gratitude is essential. Sincere thanks fosters encouragement and acknowledgment, especially when receiving a leadership award or recognition at work. A good way to deliver the speech is with dedication and sincerity, recognizing the awarding body and supporters. It’s crucial to understand that a thank you speech is a type of speech that demands genuine appreciation. In India, expressing gratitude after receiving the best employee award holds great importance. Therefore, incorporating personal stories and a touch of humor can make the speech stand out and ease any public speaking jitters.

The Impact of a Thank You Speech

Expressing gratitude in a professional setting is a good way to appreciate team members for their hard work. A thank you speech for receiving an award at work holds great importance as it recognizes various challenges faced and highlights the dedication of the team. Eye contact during an award speech enhances its impact, conveying sincerity and acknowledgment. Crafting a great speech of thanks for an award ceremony is crucial, as it acknowledges the efforts of the team and fosters encouragement. Sincere gratitude expressed in a thank you speech for a professional award plays a significant role in acknowledging the support and dedication of the team members.

Key Elements of a Winning Thank You Speech

An effective award speech should encapsulate the essential details of the recognition, conveying sincere gratitude for the honor received at work. Acknowledging the awarding body is crucial in an acceptance speech, emphasizing the genuine nature of the appreciation expressed. Sincerity is a key element of a compelling thank you speech for an award, resonating with the audience and leaving a lasting impression. The speech should articulate the significance of the award and how it has personally impacted the recipient, reinforcing the depth of gratitude.

Recognizing the Awarding Body

When accepting an award, it’s essential to sincerely acknowledge the organization or individual presenting the honor. A good way to express gratitude is by recognizing the awarding body and the hard work they’ve put into the recognition process. Whether it’s a professional award or a personal achievement, the type of speech used to thank the awarding body should convey genuine appreciation. Moreover, in India, acknowledging the efforts of the awarding body in a speech award greatly impacts the audience’s perception of the recipient’s gratitude.

Expressing Gratitude to Supporters

Expressing gratitude to supporters in a thank you speech for an award is essential. It’s important to convey sincere thanks to the individuals who have shown unwavering support. Additionally, acknowledging their encouragement for future endeavors is crucial. A good way to do this is by recognizing the impact of their support on your journey towards the award. This type of speech should reflect genuine appreciation and gratitude, especially when receiving an award at work. The speech award acceptance should be heartfelt, recognizing the role of supporters in your success. By expressing gratitude to supporters in a meaningful manner, you can effectively convey the impact of their support on your achievement.

Sharing the Journey towards the Achievement

Recognition of team members’ dedication plays a key role in an award thank you speech, emphasizing the collaborative journey towards achievement. Sharing important details of this journey during the type of speech awarded adds depth and sincerity to the expression of gratitude. A good way to express appreciation is by recognizing the contribution of individuals who have been part of the journey. This acknowledgment not only reflects the significance of the award but also highlights the collective effort that led to it. Incorporating personal experiences and specific examples can further enhance the impact of the speech, making it relatable and engaging for the audience. Expressing gratitude for an award in India or any other location should encompass the journey’s milestones and the team’s unwavering support, truly capturing the essence of the achievement.

Step-by-Step Guide to Writing a Thank You Speech for an Award

Starting with a captivating opening is imperative when crafting a thank you speech for winning an award at work. The body of the speech should be carefully constructed, conveying sincere gratitude and appreciation. Writing an acceptance speech for a prestigious award requires authenticity and a good way of expressing gratitude. For a great honor speech at an award ceremony, it’s essential to ensure that the speech is not only sincere but also engaging. Crafting a type of speech that resonates with the audience, especially in India, where appreciation for formalities plays a significant role, can make a speech award-winning.

Starting with a Captivating Opening

Commencing the address with an engaging anecdote or a thought-provoking question instantly captures the audience’s attention. Setting the tone for the speech and establishing a connection with the audience right from the start is crucial. A well-crafted opening sets the stage for a captivating delivery, ensuring that the audience remains attentive throughout the entirety of the speech. Engaging the audience from the beginning creates a conducive environment for conveying gratitude effectively.

Building the Body of the Speech

When crafting a thank you speech for an award, it’s crucial to structure the body thoughtfully. Start by expressing gratitude genuinely, highlighting the significance of the honor. Incorporate personal anecdotes to connect with the audience emotionally, making the speech relatable and engaging. A good way to maintain the flow is by acknowledging the efforts of those who contributed to the achievement, such as mentors, colleagues, or family members. This type of speech should also emphasize the impact of the award, both personally and professionally, underscoring the value of the recognition. Additionally, considering the cultural context, especially in a diverse country like India, can add depth to the speech. Crafting the body of the speech with these elements ensures that the message resonates authentically and leaves a lasting impression.

Ending with a Memorable Conclusion

End your speech with a compelling call to action or an inspiring thought, leaving the audience with a deep sense of appreciation. Express hope for future endeavors and challenges, ensuring a lasting impact. Conclude with genuine gratitude for the award and recognition, reflecting your dedication and sincerity. Crafting a powerful ending that resonates with the audience is a good way to wrap up this type of speech, ensuring that your message lingers long after the speech award ceremony. India has a rich tradition of recognizing achievements, making it essential to close your speech on a memorable note.

Tips to Make Your Speech Stand Out

Make meaningful eye contact with your audience to communicate sincerity and genuine gratitude. It’s essential to recognize and thank the team members and mentors who have been instrumental in your journey to success. When delivering your speech, incorporate pertinent details about the award, emphasizing its significance and impact on your life and career. To ensure a memorable and impactful acceptance speech, employ effective public speaking techniques, such as engaging storytelling and confident body language. Utilizing an appropriate tone and language, sharing personal anecdotes, and incorporating a touch of humor can further elevate your speech and captivate your audience.

Use of Appropriate Tone and Language

When delivering a thank you speech for an award, it’s crucial to choose an appropriate tone that reflects sincerity, gratitude, and encouragement. The language used should convey genuine appreciation for the prestigious award and maintain a good balance of sincerity and gratitude. It’s important to express thanks in a way that truly resonates with the audience and adopt a tone and language that reflect the significance of the award. By recognizing the type of speech and the impact it can have, one can convey heartfelt gratitude in a good way. Incorporating personal stories and adding a touch of humor can also enhance the speech, making it more relatable and impactful.

Incorporating Personal Stories

Incorporating personal stories in a thank you speech for an award adds a touch of authenticity and emotion to your delivery. By sharing personal narratives that highlight the impact of receiving the award, you create a genuine connection with the audience. Anecdotes showcasing dedication and perseverance not only make the speech relatable but also inspire and uplift the listeners. Additionally, illustrating the importance of the award through personal experiences underscores its significance and value to you. Weaving in stories that convey the challenges you overcame and emphasizing the role of encouragement and acknowledgment further enriches the speech, making it a type of speech that resonates deeply with the audience.

Adding a Touch of Humor

Infusing your speech with a tasteful, light-hearted humor that resonates with the audience can be a good way to engage and delight them. Adding a touch of humor to your speech will lighten the atmosphere and build rapport, making it a type of speech that is memorable and enjoyable. Remember to use humor sparingly and appropriately to enhance the impact of your speech. Incorporating light-hearted anecdotes or witty remarks can be a good way to add humor to your thank you speech for award, ensuring that it is well-received by the audience in India.

Examples of Thank You Speeches for Awards

Crafting a type of speech that conveys sincere gratitude for the honor and recognition bestowed upon you is a good way to start. Delivering a heartfelt acceptance speech that reflects genuine appreciation for winning the prestigious award is crucial. Expressing thanks in a manner that reflects sincerity, dedication, and gratitude is vital. Incorporating personal anecdotes and elements of encouragement will add depth to your speech. Your aim should be to convey sincere appreciation for receiving the award, expressing gratitude for the recognition while sharing the positive impact it has had on your life.

Short Thank You Speech Example

Expressing profound gratitude for this esteemed honor and extending my heartfelt thanks to everyone present. The recognition I’ve received today serves as a motivating force, propelling me to persist in my unwavering commitment to excellence. Accepting this award is an immense privilege, and I am genuinely appreciative of the encouragement it signifies. My gratitude knows no bounds for this recognition, and I eagerly anticipate making further meaningful contributions in the future. I sincerely appreciate this award and the acknowledgment of my dedication and effort.

Long Thank You Speech Example

Receiving such a prestigious award is truly an honor, and I want to express my sincere gratitude for this recognition. The significance of this award deeply touches me, and I am truly moved by the acknowledgment of my dedication and hard work. I am immensely grateful for this recognition, and it motivates me to continue striving for excellence in all my endeavors. The encouragement and support I have received from everyone here have played a crucial role in my journey, and I extend my heartfelt thanks for this prestigious award. I am truly appreciative of the recognition of my efforts and dedication, and it inspires me to contribute even more in the future.

Common Mistakes to Avoid When Writing a Thank You Speech

When writing a thank you speech for an award, it’s important to steer clear of overly formal language that may detract from the sincerity of your gratitude. Refrain from delivering a speech that lacks an appropriate tone of sincerity and gratitude while avoiding speaking at length without conveying genuine appreciation. Additionally, it’s crucial to avoid using language that may undermine the significance of the award and recognition, as well as to steer clear of overusing jargon or technical terms that may dilute the sincerity of your speech. Ensuring that your speech strikes the right balance between formality and sincerity is a good way to make it impactful and memorable.

Avoiding Overly Formal Language

In crafting your type of speech for an award, it’s crucial to find a good way to strike a balance between formality and approachability. By doing so, you can avoid an overly formal tone that may hinder the genuine expression of gratitude. Focus on using language that is sincere and earnest, steering clear of excessively formal or stiff speech patterns. This will ensure that your speech award acceptance is heartfelt and free from overly formal, stilted language. Essentially, aim for an acceptance speech that is both warm and genuine, reflecting the heartfelt appreciation you feel towards the awarding body and your supporters.

Should a thank you speech only express gratitude?

A thank you speech should go beyond expressing gratitude. It can acknowledge the hard work of team members, convey sincerity, and inspire future endeavors. A winning speech at an award ceremony should encompass gratitude, appreciation, and recognition of challenges overcome.

If you want to give a memorable thank you speech for an award, it’s important to take the time to craft a message that is both heartfelt and authentic. Start by reflecting on what the award means to you and why you are grateful to receive it. Use specific examples to illustrate your appreciation and show your audience how much the recognition truly means to you. Remember that your speech isn’t just about you – it’s also an opportunity to thank the people who helped you get to where you are today. From mentors and colleagues to friends and family members, be sure to acknowledge everyone who has played a role in your success. By doing so, you’ll not only create a winning speech, but you’ll also leave a lasting impression on your audience.

In conclusion, a winning thank you speech for an award is not just about expressing gratitude, but also about recognizing the awarding body, sharing your journey towards the achievement, and connecting with your audience on a personal level. Use appropriate tone and language, incorporate personal stories, and add a touch of humor to make your speech stand out. Remember to avoid overly formal language and to go beyond just expressing gratitude. A well-crafted thank you speech has the power to leave a lasting impact on your audience and create a memorable moment. So, take the time to prepare and deliver a speech that truly reflects your appreciation and showcases your personality.

Mastering Award Acceptance Speeches: Winning Tips

Inspiring awards ceremony speech examples.

Popular Posts

How to write a retirement speech that wows: essential guide.

June 4, 2022

The Best Op Ed Format and Op Ed Examples: Hook, Teach, Ask (Part 2)

June 2, 2022

November 21, 2023

Short Award Acceptance Speech Examples: Inspiring Examples

Mastering the art of how to give a toast, best giving an award speech examples.

November 22, 2023

• Bridal Shower
• Bachelor & Bachelorette Parties
• Engagement Party
• Rehearsal Dinner
• Wedding Checklists
• Wedding Hairstyle Ideas
• Wedding Vows Readings
• Wedding Music

In This Article

• Speech Examples
• Speech Tips
• Speech Outline
• What Not To Say

Brides Often Ask

• Wedding Party & Reception

A Heartfelt Thank You Speech for the Unforgettable Celebration

Every beautiful event must come to an end, and in the case of weddings, a wedding thank you speech is important. Guests came all the way to celebrate with you, your parents made sacrifices, and your spouse joined you. Appreciation goes a long way to making everyone happy.

ADVERTISEMENT

However, there are rules and outlines for binding thank you speeches, which we have discussed in this post. So if you’re looking for guidance and samples that work, read this post.

Quick Navigation

Thank You Speech Wedding Inspiring Examples

Follow the thank you wedding speech examples below to show your appreciation for everyone. These speeches should be directed at the guests who spared their time, parents who were there all the way, and spouse who stays forever. The speech’s ideas are heartfelt, powerful, and have some humor to lighten the serene atmosphere.

These examples can also be adopted by couples with a little tweak. Hence, you can use these ideas as inspiration to write yours or adopt and personalize them.

Our closest family and friends, we would like to greet you on our special day and thank you for being here. Each of you has played a pivotal role in our love story, so your presence makes this day even more special. We have spent the last 10 months planning our wedding and we couldn’t have done it without your help. This is very valuable for us! Despite some moments that today didn’t go 100% as we planned, for example, we forgot our vows at home and tried to remember them on the go (which probably made the moment even more emotional for us), we are glad that everything turned out so great! Raise your glass and we’ll raise a toast to each and every one of you here today.

I want to thank everyone for being with us today. Many of you have come a long way to get involved and we thank you for your time and effort. As we embark on this next chapter of our lives, we are so grateful that we have your love and support. We would like to thanks our parents for their continued support and encouragement. Each of you did everything in your power to ensure that our wedding day went exactly as we imagined. To our guests: our day would not be complete without you. Thank you very much for coming. Cheers!

My new husband and I would like to welcome all of you and thank you for sharing this special occasion with us. We especially want to thank our parents. To my mom and dad, who not only helped plan my dream wedding, but also made sure I felt nothing but joy and love growing up. Our dear guests! This day wouldn’t be so enjoyable if you weren’t here to celebrate with us. My dear husband, you made me the happiest woman in the world and I am very grateful to you for this. You helped make all my dreams come true, including this wedding – after all, I started planning it when I was only 8. And now I understand that everything turned out exactly the way I imagined! So many wonderful people gathered at our wedding – thank you all for being with us today!

Today my family has grown larger and not only my new husband entered it, but also his parents and siblings. I am so happy that you are now part of my family! Thank you for everything! Mother and father! You supported me all my life and showed by your example what a real family should be! You have no idea how much I love you and how grateful I am for everything! Thanks to you, today I feel exactly as I always dreamed of! Thank you for making this day the way I wanted it to be! My dear husband, I promise to do everything in my power to make our world a happy one–because I know you will, too! You are the kindest and most powerful person I have ever known! I also want to say thank you to all our guests who are here today to share this wonderful day with us – I know many of you come from other countries and have come a very long way – this is incredibly valuable and means a lot to both of us! I propose to raise a glass to all of you, to all of my beloved people. You make me happy and this day is so fantastic thanks to you!

Thank You Speech For Wedding: Tips And Recommendations

jennyyoonyc via Instagram

Be Emotional

Add some humor.

Lighten up the atmosphere with some humor so that the guests would laugh a bit. You can incorporate a very short story of not more than one minute. A punchy one-liner with enough humor to liven the audience is also perfect. Make sure your story is relevant to the wedding day and your one-liner is easy to understand without explanation. Also, avoid dark humor or vulgar words.

Prepare In Advance

We always advise that you write your speech in advance, memorize, edit and keep it safe. And if possible, say your speech without a paper but keep it organized. However, you must also incorporate some elements of the wedding so that the speech becomes personalized and relevant in real-time. Mention names, situations, times, and elements specific to your wedding during your speech.

Be Relaxed And Calm

It can be a couple’s speech.

This is a bride speech, but of course, you call your spouse to the stage in the middle of your speech and the both of you can continue. And even if he doesn’t come up to join you, use the word “we” as you speak to represent both of you. The unison between both of you is what the guests should see as you start your journey forever.

Wedding Thank You Speech Outline

lorenzoaccardi.photography via Instagram

Welcome Guests

To write the perfect wedding thank you speech sample, you must follow an outline that starts with welcoming the guests. Remind them that you appreciate the sacrifice of their presence at your event today. Don’t mention any names as all guests are equally important. Appreciate them for their good wishes, the gifts, and everything they’ve done to make the day successful.

Describe Your Feelings

Say some words about specific people.

Don’t fail to mention specific people who have greatly impacted your life and the day. If you have a great relationship with your parents, talk about their contribution. Remind them that your spouse is the center of your day. Talk about his parents too and that friend who went above and beyond to make things happen. Appreciate them in your speech and they’ll feel seen and important.

Say Some Words Of Gratitude To All The Guests

Finish your speech by telling them where to get all the food and booze if it’s a buffet. Or you can tell them to relax and enjoy themselves as the refreshments go round. Make announcements inviting them to the after-party if it’s open to all. Also, wish them journey mercies back to their hotels and homes. Then sign off with a toast and your new name to make everyone smile.

What Not To Say In Your Speech At Wedding

chelseawhitephotog via Instagram

Don’t Add Some Bad Memories

For your wedding reception thank you speech, you must sieve and censor your words. Avoid including anything that brings up bad memories in your speech, even if it’s said in good faith. Desist from telling guests how your parents hated your spouse at first, or how you stuck by your spouse through his infidelity until he chose you. The guests really don’t want to know about your internal problems.

Do Not Cry Too Much

The truth is that your wedding event isn’t a funeral and you could get the guests worried by crying too much. So no matter how emotional you are, be in control. Let the excitement you feel be contagious and let the guests see your joy radiating. A few tears here and there, and that’s enough.

Do Not Joke Too Much

Another thing to note is that your wedding isn’t a circus or comedy show. So while it’s okay to add some humor and fun to your speech, don’t go overboard. It’s easy to lose the essence of your speech by making lots of jokes, especially those in bad taste. Moderation is key and a joke is one too many. Keep it as subtle as possible.

Do Not Make It Too Long And Boring

Your guests came to the party, to have fun, mix up, celebrate with you and eat to their hearts fill. So don’t over-stretch the timing of your speech, making it long and boring. The guests would lose interest and you’d be there rambling. Hit your most important points within the first one minute and wrap them up as quickly as possible.

What do you say in a thank you speech for a wedding?

Express gratitude for guests’ presence and contributions. Acknowledge their role in making the day special. Mention specific ways they’ve added joy. End with heartfelt thanks for sharing in the celebration.

What do you say in a wedding thank you?

Begin with appreciation for attendance and well-wishes. Express gratitude for gifts, specifying the thoughtful gestures. Convey excitement about shared memories and the start of a new chapter together.

How do you thank everyone at a wedding?

Circulate and personally thank guests for being part of the celebration. Acknowledge their efforts and offer genuine gratitude. Be attentive, approachable, and make everyone feel appreciated for contributing to the joyous occasion.

Stories You Might Like

17 Beautiful Wedding Anniversary Poems

Tips & Ideas On Who Gives Speeches...

Must Take Pre-Wedding Photos!

Fun Wedding Games to Entertain Your...

24 Beatles Wedding Songs Everyone Will...

Creative Wedding Photo Ideas &...

140 Best Wedding Reception Songs Of All...

Celtic Wedding Vows: The Ultimate List...

Secular Wedding Ceremony Script Samples...

Unleashing Your Inner Free Spirit: Ideas...

A Couple’s Guide To Christian Wedding...

30 The Most Beautiful Wedding Poems For...

25 Free Wedding Planning Checklists

Fill in all required * fields below to receive the checklists bundle.

By submitting this form you agree to receive promotional emails from Wedding Forward about other checklists, wedding planning articles, products, and other wedding related topics. You may unsubscribe at any time. Check out our Privacy Policy for more information.

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Education and Communications
• Communication Skills
• Public Speaking
• Speechwriting

How to Write an Acceptance Speech

Last Updated: March 21, 2024 Fact Checked

This article was co-authored by Lynn Kirkham and by wikiHow staff writer, Kyle Hall . Lynn Kirkham is a Professional Public Speaker and Founder of Yes You Can Speak, a San Francisco Bay Area-based public speaking educational business empowering thousands of professionals to take command of whatever stage they've been given - from job interviews, boardroom talks to TEDx and large conference platforms. Lynn was chosen as the official TEDx Berkeley speaker coach for the last four years and has worked with executives at Google, Facebook, Intuit, Genentech, Intel, VMware, and others. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,100,058 times.

When you win an award or honor, it's traditional to share a few words. Writing an acceptance speech can be challenging, so it helps to brainstorm and prepare in advance. You should open your speech with a brief introduction of gratitude, move on to thanking your benefactors, and conclude your speech with some inspiration and optimism. This is your time to shine, but showing humility will leave your audience feeling truly pleased for you and your success.

Brainstorming Ideas

• After you make an initial list of people you want to thank, walk away and come back to the list later. There might be people you forgot to include that you'll remember at a later time.
• If you're worried about leaving someone important out of your speech, ask a close friend or coworker to help with your list. They might think of someone you forgot to include.

• For example, if you're receiving an award for your volunteer work, try searching “volunteer award acceptance speeches” in a search engine. If you're referencing speeches in a physical book, try to find a book that has the speeches organized by award type.

Writing Your Speech

• For example, you could write “I am so honored to be standing here today to receive this community leadership award. Serving my community has been a joy and a privilege that I am grateful for every single day. I wouldn't be able to do it if it weren't for all the amazing people in this city."

• You don't have to say someone's name to show you're thankful for them. For example, instead of thanking all of your coworkers individually, you could say “I can't express enough how grateful I am for all of my amazing colleagues.”
• You can thank the members of the organization giving you the award without listing off their names by saying something like “Thank you so much to the team at the New York Nonprofit Conference for recognizing me with this incredible award.”

• For example, if you're winning an award in recognition of your volunteer work with kids, you could mention how you think more work needs to be done to combat childhood illiteracy.
• Don't use your acceptance speech as a time to rant about your political viewpoints or talk heatedly about a controversial topic (unless it's directly connected to the award you're receiving). You'll likely alienate members of the audience and upset the organization that gave you the award.

Rehearsing Your Speech

• If there's someone mentioned in your speech that can't attend the event, invite them to practice with you. That way they get to hear your speech and you have someone to give you pointers.

• Notice how your voice sounds. Make sure you're speaking loud enough and that what you're saying is clear and understandable.

Writing Help

Community Q&A

• Make eye contact with members of the audience to appear more engaged. [11] X Research source Thanks Helpful 0 Not Helpful 0
• Bring a copy of your speech with you onstage. You might not need to use it, but it's helpful if you forget someone's name. Thanks Helpful 0 Not Helpful 0
• Avoid reading the copy of speech, but use notes and make sure to look up at the audience more tha you read what you write. Thanks Helpful 0 Not Helpful 0

• Avoid negative or apologetic statements during your speech. They can make you seem ungrateful. Thanks Helpful 10 Not Helpful 1

You Might Also Like

• ↑ https://www.huffpost.com/entry/how-to-prepare-an-accepta_b_9290348
• ↑ Lynn Kirkham. Public Speaking Coach. Expert Interview. 20 November 2019.
• ↑ https://www.gvsu.edu/ours/oral-presentation-tips-30.htm
• ↑ https://professional.dce.harvard.edu/blog/10-tips-for-improving-your-public-speaking-skills/
• ↑ https://www.washington.edu/doit/presentation-tips-0

About This Article

To write an acceptance speech, start with a brief introduction that expresses your gratitude and makes a connection with your audience. Then, in the body of your speech, focus on the people that you want to thank. Try to avoid thanking too many people so your audience doesn't grow impatient by sticking with the people directly involved with the award and your immediate support system. Finally, conclude your acceptance speech on a brief, positive note and thank the audience one last time. To learn how to rehearse an acceptance speech, scroll down! Did this summary help you? Yes No

• Send fan mail to authors

Reader Success Stories

Margaret Heath

Oct 24, 2017

Did this article help you?

Saurish Goswami

Oct 13, 2019

Mar 13, 2017

Robson Manjuu

Jan 8, 2018

Sep 11, 2020

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

Get all the best how-tos!

Sign up for wikiHow's weekly email newsletter

Guest Speaker Thank You Note — 21 Best Messages to Write

By: Author Marcel Iseli

Posted on January 13, 2023

Anyone who has ever organized a big event knows how important it is to invite good guest speakers.

Whether you find yourself at the helm of a conference, convention, graduation, launch, or any other large gathering, your guests’ entertainment is your responsibility. 

You are relying on guest speakers to attract interest in advance of the event.

Then, on the big day, you need them deliver an interesting outside perspective, express the significance of the day, and hopefully inspire the audience. 

When a guest speaker performs well, it can save a flailing event or be the cherry on top of an already successful ceremony.

But whether they do exceptionally well or not, and regardless of whether you are paying them for their time, it is necessary to thank your guest speaker after their speech.

The best way to do this is with a brief thank you note that expresses how important the event was to you and how their words added to the day. 

Not sure how to put this into practice? Here are some sample thank you notes for a guest speaker. 

21 excellent messages to write in a thank you note for a guest speaker 

• Thank you for your inspiring words at our conference this year. Your speech was the perfect blend of funny and moving, and we have received an overwhelming amount of positive feedback about your address. 
• Many thanks for sharing so much of your personal journey with us in your presentation on Friday. You are an inspiration.  
• On behalf of the planning committee, I would like to express our gratitude to you for going above and beyond to deliver an inspiring speech at our company’s anniversary party on Sunday. 
• My family extends our sincere thanks to you for your beautiful words at the memorial event last weekend.  
• When we invited you to speak at our company’s launch party, we were just ticking a box. We weren’t expecting anything like the beautiful and moving talk you gave. You made the event unforgettable, and we couldn’t be more grateful. 
• Thank you for sharing your wisdom with our congregation last Sunday. 
• Our sincerest thanks for your time and your exceptional speech. Your engaging way of communicating with our audience made a significant impression on our guests and we hope to have the honor of welcoming you back to our events stage sometime soon.
• Thank you for channeling our foundation’s ethos so perfectly at our recent fundraiser. Your carefully researched address and your evident alignment with the values of our mission were a huge hit. 
• As soon as you began speaking on Sunday, the board knew we had made the right decision by inviting you to be the guest speaker at our annual conference. Thank you for your time and your inspirational words. 
• The gift of being able to truly motivate people is a rare one, but it is abundantly clear that you have it. Listening to you speak to the new recruits on Monday was a treat. I hope to be able to welcome you back to our offices sometime in the near future. 
• Thank you for reading the room so perfectly and delivering a speech that struck just the right chord with the conference attendees. 
• Dear Ms. Speaker, thank you for talking to our employees about the value of innovative thinking. The feedback on the event was overwhelmingly positive, and your formula for success struck a particular chord. Thank you for taking the time to present at our company’s offices. 
• Dear Dr. Riordan, thank you for sharing your expertise with our students at our school’s annual Science Conference. The children enjoyed your address and could not stop talking about it in the days after. We hope to welcome you back to our campus soon. 
• Dear Dr. Seamus O’Rourke, the board of Half-Time Holdings Inc. would like to extend our sincerest thanks to you for your excellent speech at our company’s recruitment day. We registered a record-setting level of interest, and we can’t help but attribute some of that to your insightful words. 
• Dear Ms. Takahashi, please accept our heartfelt thanks for speaking at our high school graduation. Your words about overcoming the challenges of new beginnings were moving and certainly struck a chord with the class of 2023. We wish you all the best with your own new beginnings. 
• Lisa, no words can express how wonderful I think you are. Your speech at my Yoga Studio opening shindig was so beautiful. Your spirit and heart shone through, and everyone who came told me how motivated they felt by your words about the sanctity of the practice. 
• Dear old friend, it was so wonderful to see you up on stage expressing your truth. Thank you for agreeing to come share some of your work with me and my students. You certainly made an impression on the class and your words about why we try to discover the unknowable will stay with me for life.  
• I don’t know how to thank you, so I will just tell you that I think you are an absolute inspiration! Watching you speak to my company’s board members at the retreat last weekend made me so proud. You are wise beyond your years and your words went down a treat. 
• Thank you for so generously agreeing to speak at our charity event. The gift of your inspiring words was deeply appreciated by all who attended. 
• The favor you did our school by coming in to talk to our graduating class about developing a personal budget will not be forgotten. Thank you for being so generous with your time. 
• On behalf of my family, thank you so much for so kindly offering to talk at our memorial event for our late grandfather. Your accomplishments and contributions to society are an inspiration to us all. To hear you talk so openly about your own challenges and grief was a consolation to everyone in attendance. 

Great sample thank you notes for a guest speaker

Well, the rush is over! All that careful planning, designing of invites, scheduling, speaking to caterers, and so on and so forth has resulted in a great day, and you can finally relax.

Or, at least, you can almost relax. 

Before you close the cover on the saga of the event you’ve organized, make sure you’ve thanked everyone you need to.

That of course includes the people you’ve invited to speak to your guests. 

Thankfully, you don’t need to say much when thanking a guest speaker.

Keep your message concise. 

All you need to include is an expression of appreciation, mention of something particularly impressive about the speaker or their speech, and make a concluding comment about how well their words were received.

You can also always say that you hope to welcome them back soon.

If you’re wondering what this kind of message looks like in practice, have a look at these sample thank you messages for a guest speaker. 

1. Thank you for your inspiring words at our conference this year. Your speech was the perfect blend of funny and moving, and we have received an overwhelming amount of positive feedback about your address. 

This message hits all the key points it is important to include in a thank you note for a guest speaker. 

It expresses appreciation for their inspiring words and then compliments something specific about their presentation. It then discusses how much the people in attendance liked the talk. 

2. Many thanks for sharing so much of your personal journey with us in your presentation on Friday. You are an inspiration.

This note would work well as an inscription in a thank you card sent alongside flowers. It is not overly expressive, but it conveys genuine appreciation. 

3. On behalf of the planning committee, I would like to express our gratitude to you for going above and beyond to deliver an inspiring speech at our company’s anniversary party on Sunday. 

Thanking a speaker for “going above and beyond” is a wonderful sentiment to include in the card you send them in the days after the event. 

Knowing that you are aware that they did more than just show up will mean a lot to them. Referring to someone’s speech as “inspiring” will also always go down well. 

4. My family extends our sincere thanks to you for your beautiful words at the memorial event last weekend.  

When writing a thank you note to a guest speaker on behalf of a group of people, you can extend sincere thanks and then offer a brief but sincere compliment about the talk they gave.

You don’t need to do more than this, particularly if the event in question was a personal and emotional one. 

5. When we invited you to speak at our company’s launch party, we were just ticking a box. We weren’t expecting anything like the beautiful and moving talk you gave. You made the event unforgettable, and we couldn’t be more grateful. 

This is a moving thank you note to send a guest speaker. 

If you’ve been searching for a message that conveys genuine gratitude and shows sincere appreciation for a visiting lecturer’s commitment to their craft, look no further. 

No one would be disappointed to get this thank you card after giving a presentation. 

6. Thank you for sharing your wisdom with our congregation last Sunday. 

If the guest speaker you are thanking gave an address in a faith-based setting, you can start with this simple sentiment and embellish it depending on the circumstances in which they spoke. 

The best appreciative messages to thank a paid guest speaker 

Look, just because someone is being paid for their time doesn’t mean you don’t owe it to them to thank them. 

After all, you would still put time into considering how to write an appreciative thank you note for a daycare teacher even though teachers are obviously compensated for their work. 

Some people show up for work, do the bare minimum required to get their paycheck, and then go home.

Others go above and beyond every day to improve the lives and situations of those they are around, whether in a professional or a personal setting. 

So, if you want to thank a speaker for an exceptional address or for putting their heart and soul into motivating the group you’ve hired them to speak for, don’t hold back. 

Here are a few ways you might go about thanking a hired guest speaker. 

7. Our sincerest thanks for your time and your exceptional speech. Your engaging way of communicating with our audience made a significant impression on our guests and we hope to have the honor of welcoming you back to our events stage sometime soon.

Someone who has come to an event as a speaker will never be disappointed to hear that their words have made a lasting impression. 

After all, no matter how confident a person is, getting up on stage in front of a large audience can be nerve-racking.

Then, if someone has social anxiety or struggles to even think of ways to respond to “what’s up?” in their day-to-day life, getting up on an events stage might feel like a mammoth task. 

Whatever someone’s level of self-belief is, no one would be upset to hear that an address they gave was well received. Mentioning that you would be happy to invite them back will act as confirmation that they did a really good job. 

This thank you message for a guest speaker would work well in almost any context. 

8. Thank you for channeling our foundation’s ethos so perfectly at our recent fundraiser. Your carefully researched address and your evident alignment with the values of our mission were a huge hit. 

If you’ve just finished organizing a fundraiser or charity drive, you will want to thank the speaker you invited by telling them how well their words aligned with your organization’s goals. 

As anyone who has ever struggled to come up with a good message to write on a donation brick knows , it is hard to find words to fit a charitable setting. 

You want to make sure that what you share is as much about the cause as it is about yourself, which means you have to do some research. 

Can you tell that the guest speaker you invited took the time to look into exactly what your organization stands for and incorporated these values into their talk? If so, you will want to thank them for the care they put into writing their address. 

9. As soon as you began speaking on Sunday, the board knew we had made the right decision by inviting you to be the guest speaker at our annual conference. Thank you for your time and your inspirational words. 

If you want to thank a speaker not just personally but on behalf of the board of the organization, institution, or company you are working for, this a great way to go about it. 

Mentioning that the board or organizing committee is grateful lets a speaker know that their presentation was widely well received. In other words, that it isn’t just you that liked them!

10. The gift of being able to truly motivate people is a rare one, but it is abundantly clear that you have it. Listening to you speak to the new recruits on Monday was a treat. I hope to be able to welcome you back to our offices sometime in the near future. 

What do likeable politicians have in common? Well, more often than not, it is their charisma. 

We’re all familiar with people who have that “I can’t look away” quality.

If you were moved by the way the speaker you hired addressed the crowd at your event, tell them so. 

We hear the term “motivational speaker” bandied about often. But whether someone has the gift of being able to get underneath people’s skin and inspire them is a big question. In fact, you probably have to experience it to believe it. 

That said, if you have experienced it, it would be a shame not to openly compliment a speaker on it.

After all, there are only a few opportunities in life to express the extent of our feelings openly. Writing a thank you card for a baby shower comes to mind, as does writing an anniversary card for friends . 

But while these are both personal expressions of emotion, being moved to have an emotional response in a professional setting is rare, which makes it all the more important to tell the speaker how they made you feel.  

11. Thank you for reading the room so perfectly and delivering a speech that struck just the right chord with the conference attendees. 

Giving a good speech is one thing, but delivering words that resonate with a particular audience is evidence of a different skillset altogether: perceptiveness. 

Knowing how to reach specific people and how to adjust the message and delivery of a presentation to make it accessible to any audience is a true gift. 

If the guest speaker was able to tweak their address in the necessary places to make it palatable to the people in the room, compliment them on this. 

Telling someone you have invited to speak to an audience that they struck just the right chord is the perfect way to express your gratitude to them for going above and beyond. 

After all, if a speaker delivered a talk that didn’t gel with the people listening, the audience would likely come away from a conference with a less favorable impression overall. On the flipside, hearing a keynote speech that they really connected with has the power to change their whole experience of the event.  

Perfect formal messages to write in a thank you note for a guest speaker 

Most of the sample thank you messages included in this list so far are relatively formal. However, there is a level of propriety that some established professionals, politicians, authors, and celebrities expect when receiving written correspondence. 

The great thing about formality is that all of us are linguistic chameleons to some extent. 

We might spend our time off responding to “what’s good?” from our close friends and then become ultra-formal when choosing a great message to write in a house guestbook . 

How formal you choose to be when thanking a guest speaker will come down to on a variety of factors.

First, it will depend on how close you are to the guest speaker. If you have invited an established politician that you have no relationship with to address a college graduation, you will want to err on the side of formality. 

However, if you have invited your friend the yoga teacher to come talk to your first-grade class about calming down when they get frustrated, you can be as informal as you want.  

It will also depend on how well respected or high profile the speaker is.

If you have invited a local businessperson in to address your Economics 101 class, you’ll thank them differently than if you have invited a former president to talk at a company retreat. Obviously, the former president will require you to be less casual. 

If you’ve considered your situation and determined that it is better to thank your speaker formally, here are a few sample messages you could draw inspiration from. 

12. Dear Ms. Speaker, thank you for talking to our employees about the value of innovative thinking. The feedback on the event was overwhelmingly positive, and your formula for success struck a particular chord. Thank you for taking the time to present at our company’s offices. 

This response follows the prescriptive formal template for writing a thank you note for a guest speaker. It notes the positive response to their speech and thanks them for their time. 

13. Dear Dr. Riordan, thank you for sharing your expertise with our students at our school’s annual Science Conference. The children enjoyed your address and could not stop talking about it in the days after. We hope to welcome you back to our campus soon. 

In a thank you to a high-profile guest speaker, it is important to open with a formal address.

Immediately after, express exactly what you are grateful for. Next, compliment the way they gave their speech.

Finish by letting them know you would be pleased to hire them to come speak at your organization again. 

14. Dear Dr. Seamus O’Rourke, the board of Half-Time Holdings Inc. would like to extend our sincerest thanks to you for your excellent speech at our company’s recruitment day. We registered a record-setting level of interest, and we can’t help but attribute some of that to your insightful words. 

Another great thing to include in a formal thank you note for a guest speaker is the measurable effect their presentation had on the success of the day. 

If they were speaking at a recruitment drive, mention the number of recruits.

If they were speaking at a fundraiser, you can mention the higher-than-expected donations. 

You will know what is appropriate based on your specific circumstances but conveying that a speaker changed the nature of the event is the highest compliment you can give. 

15. Dear Ms. Takahashi, please accept our heartfelt thanks for speaking at our high school graduation. Your words about overcoming the challenges of new beginnings were moving and certainly struck a chord with the class of 2023. We wish you all the best with your own new beginnings. 

The phrase “please accept our heartfelt thanks” is a great one to use when thanking a guest speaker in a formal letter. 

Follow up this generic but appropriate expression of gratitude by complimenting something specific about their delivery. 

Heartfelt informal thank you notes for a guest speaker

If you’ve assessed how formal you need to be in the thank you message that you’re writing and have concluded that you don’t need to stand on ceremony, you can breathe a sigh of relief. 

That said, don’t let “informal” make you think you can use the same tone as you might when you are choosing a fool-proof message to write in a bachelorette card .

You are still thanking someone for a professional and serious engagement! 

Here are few ways you might write an informal thank you note for a guest speaker. 

16. Lisa, no words can express how wonderful I think you are. Your speech at my Yoga Studio opening shindig was so beautiful. Your spirit and heart shone through, and everyone who came told me how motivated they felt by your words about the sanctity of the practice. 

The key to a good informal thank you note is that it is personal and that it mentions the specifics of your relationship to the speaker.

A genuine, heartfelt compliment will never go amiss either. 

So, while you might not tell President Barack Obama that you “can’t express how wonderful” he is because that would be too informal, you can certainly tell your friend Lisa this. 

As a rule, when writing an informal thank you card, the more authentic your compliments are, the better. 

17. Dear old friend, it was so wonderful to see you up on stage expressing your truth. Thank you for agreeing to come share some of your work with me and my students. You certainly made an impression on the class and your words about why we try to discover the unknowable will stay with me for life.  

A great line to use in an informal thank you card is to tell someone how wonderful it was to see them “expressing their truth.” 

If you’re a little confused by what it means to tell your truth, don’t worry, you aren’t alone. 

It’s certainly a slang-y phrase, which is what makes it so perfect for an informal note. 

Essentially, someone who is speaking their truth is expressing their needs, beliefs, and values.

They are doing so without adjusting them or changing them to fit other people’s preferences or to make other people more comfortable. 

Basically, this compliment acknowledges that someone is “being real.” 

18. I don’t know how to thank you, so I will just tell you that I think you are an absolute inspiration! Watching you speak to my company’s board members at the retreat last weekend made me so proud. You are wise beyond your years and your words went down a treat. 

Using superlatives is something you can do in informal thank you notes that might be out of place in a more formal note. 

Telling someone they are an “absolute inspiration” a “complete legend” or “the best” are things you can do casually, but that would come off strange in a formal letter. 

So, if you’re tempted to include a sentiment like, “you are a complete and total star” in a thank you message, pause for a second.

Ask yourself, “Do I really know this person well enough to say that to them?” 

If you do, happy days. However, if you have a niggling doubt that you are being too familiar, rein in your expressiveness and opt for a more conservative compliment like, “your speech made a lasting impression on me.” 

Clever things to write in a thank you note for a voluntary guest speaker 

What is generosity? Well, there are two different kinds of generosity that spring to mind when one thinks of a guest speaker who is sharing their wisdom on a voluntary basis. 

The first, of course, is that they are doing work without being paid for it.

Whether they are doing it out of the goodness of their heart because they believe in the cause that the event is furthering, or to gain personal exposure, it is still undoubtedly a kindness. 

The second kind of generosity is what we speak about when someone openly and freely shares their story (often in a personal way) with others.

A lot of people are very guarded when it comes to protecting their personal experiences, struggles, and thoughts. 

However, if we were all so guarded, we would have a hard time relating to others, because we would have no knowledge about what was going on in their minds. 

That is why speakers who truly open up are rare and deserve praise. 

As an aside, if you want to work on this generous quality in yourself, and ask yourself “ What’s my story? ” why not start by writing your personal thoughts down?

Here is a list of great things to write about when you are bored to spark your creativity. 

19. Thank you for so generously agreeing to speak at our charity event. The gift of your inspiring words was deeply appreciated by all who attended. 

We all give in different ways. Some people regularly donate to a cause they believe in, while others practice daily acts of kindness. 

Some people do extremely simple things like responding when someone says “Hi” by taking the time to pause and smile genuinely at them. 

Whatever your preferred way to give back to your community or show care for those around you, it is nice to acknowledge that other people’s ways of doing so may differ. 

If someone has a public profile, they might choose to give back by volunteering their time to speak at charitable events. 

Maybe you were able to draw in a bigger crowd and sell more tickets or tables at your event because you could promise attendees that they would hear a speaker in person.

If so, the person you’re thanking has contributed significantly to your charitable drive. 

Acknowledging how valuable the time a guest speaker has given you is is an appropriate thing to do. 

20. The favor you did our school by coming in to talk to our graduating class about developing a personal budget will not be forgotten. Thank you for being so generous with your time. 

If you want to acknowledge that a guest speaker gave a presentation on a voluntary basis without coming across as crass, you can refer to what they did as a “favor.” 

Favors are unpaid by definition, so calling a speech a favor is a way to show the person you invited to talk that you are aware of the sacrifice they made for you. 

Many people with enough money and a big public profile would probably be happy to give back to their community. That said, acknowledging the kindness and good faith they’ve shown is important. 

21. On behalf of my family, thank you so much for so kindly offering to talk at our memorial event for our late grandfather. Your accomplishments and contributions to society are an inspiration to us all. To hear you talk so openly about your own challenges and grief was a consolation to everyone in attendance. 

Are you are writing a thank you on behalf of your family because the guest speaker that you’re addressing came to speak at an intimate event?

If so, thank them for their kind words by referencing the importance of the wedding, funeral, or memorial event to everyone there. 

As anyone who has ever struggled with what to say to someone who has lost a loved one knows, speaking about personal grief (or even personal joy) can be a tricky thing for an outsider. 

Often, the only way for an external speaker to genuinely connect with those in attendance at a family even is to discuss their own story.

If a speaker generously talks about their own personal challenges, thank them for opening up by using the final line from this sample response.

How to Write a Thank You Email After a Job Interview (With Templates)

You studied up on the company. You prepared for every possible job interview question . You delivered the perfect handful of anecdotes. Now, it’s all over. Or is it?

There’s no consensus in the business world over whether you should send a final “thank you” interview after your job interview, but that’s just what makes it stand out as the perfect touch for some interviewers.

Should you bother with a thank you email after the fact? Are you blowing up your shot at the perfect job if you skip it? And what details would you have to include if you did send one? Here’s everything to know about email followups to job interviews, along with a few templates to get you started on your own.

Get the latest tech news, straight to your inbox

Stay informed on the top business tech stories with Tech.co's weekly highlights reel.

By signing up to receive our newsletter, you agree to our Privacy Policy . You can unsubscribe at any time.

Should I Even Write a Thank You Email at All?

Thank you emails aren’t for everyone. For one thing, many managers won’t notice at all if you don’t send one, and a lack of a thank you email is unlikely to impact your standing as a job applicant.

In fact, some managers actively dislike getting a thank you email: They may perceive it as a sign that you’ll waste their time with performative niceties and perhaps swamp their inbox with even more emails if hired on.

However, plenty of other managers will be thrilled to get a personalized thank you for their often-unappreciated work. Some will even be upset if they  don’t receive a thank you, since they perceive as an unwritten rule that a truly ambitious job applicant will take the time to go the extra mile for them.

In the end, you should consider what impact you want to leave on the job interviewer. Are you a naturally thoughtful person or a bit of a perfectionist? If so, sending a thank you email will create an accurate impression of what type of worker you are. However, if you’re a dependable but terse worker, you might want to avoid sending a thank you email: You may not want to be hired by a manager who values that extra verbosity.

Finally, if you’re applying to a sales position, I’d recommend going ahead and sending that email: You might as well show your potential employees that you can schmooze with the best of them if that’s the job description.

What Elements Should a Thank You Email Include?

A good post-job interview thank you email just needs to do two different things: Make you look thoughtful, and remind the interviewer of why you’re the best fit for the job.

The thoughtful part’s pretty simple: Say thanks, and maybe throw in a tasteful compliment if it’s organic.

You can feel free to reiterate the most relevant skills and past job roles that make you an attractive candidate. I’d also suggest throwing in a reference to why you want the job, so that the whole email isn’t just about why they should want you.

Here’s a quick list of the points you’ll likely want to touch on with your email:

• Say thanks.
• Reference your best traits from the job interview . This might be skills, experience, or job history, but it must be specific.
• Explain what you like about the role . Does it offer you experience you need? The career path you want?
• Say you’re looking forward to the next step.  This is a good sign-off, since it points towards the future step, and reinforces the idea that you’ll be moving on in the job interview process.
• Say thanks again!  You always want to end with one last “thanks again.”

You can also to this chance to cover any nitty-gritty details that might have been questioned during the interview: If you said you’d get back to them about a salary question or confirm if you’ve used their brand of customer relationship software in the past, now’s the time to explain.

In fact, if you can remember a small detail from the job interview, it might be a great excuse to justify sending the entire thank you email itself. Maybe during the pre-interview conversation, you wanted to recommend a great sketch comedy show on Netflix, but you couldn’t remember the name. If so, you could open with the name itself: It’s personable, low-effort, and makes your interview stand out from the pack.

The Biggest Thank You Email Mistakes to Avoid

As if all this wasn’t hard enough, the wrong thank you email can ensure that you never land the job… even if the interview itself went well!

The most common problem is mispelling the name of the interviewer or the company . Not only if this insulting, but it’s a clear indication that you’ll confuse more details if hired. However, since so many job interviewees are applying to hundreds of positions, it’s easier than you might think to make this exact mistake: Job applicants will often copy and paste the name of the last person to interview them and forget to change it to the new person.

The other big issue to avoid is adding extra detail or making requests . If you need something clarified, you should ask during the interview itself. You don’t want to put extra pressure on a middle-manager to get back to your concerns after the fact. If hired, you’ll make their job easier, not harder.

Templates and Subject Line Suggestions

Here’s a generic template that can get you started with your own thank you email, as well as an even shorter version, if you want to keep it quick.

Just remember to spice up these templates with your own spin on these concepts, from the exact skills or experiences you already highlighted during the interview, to the exact wording you use for everything else.

Basic thank you email template

Dear [Interviewer’s name],

Thank you for taking the time to meet with me today and for the opportunity to discuss the role of [Job title] at [Company name]. I’d love the chance to join your team and contribute to [Company name]’s success.

I particularly enjoyed learning about [specific project or aspect of the role] and how it aligns with my experience in [related skill or field]. With my background in [specific skill or experience], I am confident that I can bring valuable insights and contribute effectively to [specific team or project]. Learning [the skill] is a great opportunity for my personal career growth, so this looks like a fit to me.

Please feel free to reach out if you need any additional information or have further questions. I look forward to the next steps in the hiring process.

Thank you once again for your time and consideration.

Best regards,

[Your name]

Short thank you email template

Thank you for meeting with me today to discuss the [Job title] position at [Company name]. I enjoyed learning about the role and am excited about the opportunity to contribute to [specific project or aspect of the role].

Looking forward to the next steps.

Potential subject lines

For the subject line, consider one of these options:

• Thank You for the Interview
• Excited About the Opportunity
• Follow-Up on Our Interview
• Enjoyed Our Conversation
• Thank You, [Interviewer’s name]

That last one will definitely stand out in your interviewer’s mind, as an email subject line that is name-specific tends to jump out at someone.

In the end, you can’t control how someone will receive your email. They might love a thoughtful note, or they might be upset that you’re wasting their time. But as long as you authentically convey your personal work ethic and double-check your spelling, you’ll position yourself for the role that’s best for you.

Stay informed on the top business tech stories with Tech.co's weekly highlights reel.

We're sorry this article didn't help you today – we welcome feedback, so if there's any way you feel we could improve our content, please email us at [email protected]

• Business Trends
• Opinion and Analysis

Written by:

Study: Return-to-Office Mandates Are Scaring Away Talent

Companies that want all employees back in their offices are...

Fully Remote Jobs at Google You Can Apply for in May 2024

Google has remote positions open for roles including...

What Is a Dry Promotion? And Should You Accept One?

Dry promotions will net you more job responsibilities but...

Companies That Offer Generous Paid Parental Leave in 2024

If you're planning on starting or growing your family, here...

How to Write a Professional Thank-You Email

I n a competitive job market, every little detail counts. So, while a thank-you email may seem like a small gesture, a well-written one can set you apart from the sea of competition and showcase your interest in the position.

Crafting the perfect email can be tricky. But don’t worry. We’ll guide you through the essentials of writing a professional thank-you note to help you leave a lasting impression on your potential employer.

Why Send a Thank-You Email?

• Being polite is a professional superpower. A recent survey by Zety found that conscientiousness and agreeableness are the two top qualities employers look for in potential new hires and job candidates. To demonstrate your thoughtfulness, good manners and ability to follow up, always send a thank-you letter after any interaction during the hiring process.
• Demonstrated interest. Given the volume of applications and interviews hiring managers have to sift through to find their ideal hire, sending a thank-you letter helps you stand out from the crowd and showcase your genuine interest in the company. Certified career and resume strategist Victoria Morneau recommends sending a thank-you note even if you've been rejected for the job, as circumstances can change, and you might still be considered for future opportunities. “Back when I interviewed for my first real job upon graduating post-secondary, I was told I was the only candidate to send a thank-you note. Needless to say, I was hired.”

When Should a Thank-You Letter Be Sent?

The general rule of thumb is to send a thank-you letter to everyone you've interacted with during the hiring process. This means not just the interviewer from the first round but also those who participated in subsequent rounds – even if you've already met and thanked them before.

To ensure that the person receives your thank-you letter while the interview is still fresh in their memory, Morneau says it’s best to “send a thank-you email within 24 hours of the interview, during office hours (8 a.m. to 4 p.m.).”

And if you haven't heard back from your desired company after a week, it may be appropriate to check in on the hiring process. Beyond that, she advises that you refrain from further follow-ups. “I once dealt with a candidate who kept pushing and pushing for more information on why they weren't hired. I think it's appropriate to ask for constructive feedback, but after that, you need to know when it's time to move on.”

What to Include in a Thank-You Email

Here are five elements to include in your thank-you emails:

• Conversation reminder. Joseph Liu, career change consultant and host of the "Career Relaunch" podcast, says, “For example, you could include one key learning, a memorable takeaway or a reminder of why you’re excited about the role.” By mentioning specific points from the interview, you demonstrate your engagement and attentiveness to the discussion. 
• Your gratitude. In a few sentences, thank the interviewers for their time and for allowing you to interview for the role. While this may seem obvious, Liu says it’s important to explicitly include the words "thank you" in the email. 
• The value you could provide. Ideally, you want to demonstrate your ability to add value to the company. To do so, Liu says you could “build on an idea you discussed, share a resource or even offer to introduce the interviewer to a helpful contact.” However, don't stress too much if you're struggling to come up with something valuable to share. It's better to skip this step than to force something into your email that feels inauthentic or forced. 
• Your interest in the company. In the thank-you email, reiterate why you’re interested in the role and why you’re the right person for it. For example, you could explain how your current skills transfer to the position you interviewed for. 
• Next steps. Following an interview, Liu says you should send a thank-you email “explicitly stating you hope the hiring manager will give you the opportunity to progress to the next round of interviews.” And if you don’t hear back from the company after a week, send a follow-up email to show your eagerness to pursue this opportunity.

Professional Thank-You Email Samples

Refer to these samples to get your creative juices flowing before crafting thank-you emails following different stages of the interview process.

Thank-You Email After a Phone Screen:

Here’s what you could send to a recruiter after an initial phone screening interview :

Thank you for discussing the (insert job title) position at X Company with me today. I was glad to hear my background is an ideal match for the team, and I look forward to the next steps in the process.”

“Dear Mr. Smith,

Thank you so much for taking the time to speak with me today about my interest in joining X Company as an (insert job title). I understand you must engage with many talented applicants, and I appreciate your eagerness to delve into my background and skills.

I’m confident that my previous experiences in various areas, namely A, B and C, are directly in line with the responsibilities that come with this position, and I’m thrilled at the prospects of adding value to your organization.

I remain very interested in this position and look forward to taking the next step of an in-person interview. Please don't hesitate to be in touch if you need any further information."

Thank-You Email After an Interview:

A thank-you email is a customary gesture that speaks volumes about your character. So, regardless of how you fared in your first round of interviews, always send a thank-you email within 24 hours. Doing so shows the hiring team you appreciate the opportunity and highlights your professionalism and interest in the position.

Here are two templates to help craft your thank-you emails after an interview:

“Dear Miss Adams, 

It was a pleasure meeting you today at X Company. I genuinely appreciate you taking the time out of your hectic schedule to introduce yourself and hear about my qualifications. Your question on A was excellent, as it allowed me to explore the topic of B with you.

After our meeting, I took some time to reflect upon our conversations, and it dawned on me that while responding to your question on C, I failed to elaborate on D. I believe that providing you with this additional information will help your assessment of my candidacy.

Finally, I hope my background and experience in A, B and C will help demonstrate my ability to offer unparalleled value to your company.

Thank you once again for your valuable time and consideration. Please don't hesitate to contact me if I can provide any other information that will help to make an appropriate evaluation of my candidacy."

Thank you so much for your time today. I truly enjoyed learning more about the growth and future goals of the X team at (insert company name). I believe the knowledge I gained from my previous company's experience with a similar growth spurt could be of great value to your team.

Please let me know if I can provide any additional information to demonstrate my qualifications. I’m very interested in continuing in the interview process and appreciate your ongoing consideration.”

Professional Email for a Status Update:

In most cases, you should hear back from the company within one week (two weeks max) after the first round of interviews. Unless the hiring team has specifically informed you that it’ll take longer, consider sending a follow-up email to check the status. Here’s what it could look like:

“Hi Mary, 

I really enjoyed meeting with you on (insert date) and wanted to express my gratitude for the opportunity to discuss my qualifications and skills for the position of (insert job title).

As you know, I’m very interested in becoming a part of (insert company name), and I’m both excited and eager to potentially join your team. I understand that the selection process can take time, and I would like to follow up with you on the status of my application.

May I kindly ask if there are any updates on the position I applied for? It would be helpful if you could give me a rough timeline for when I can expect to hear back from you.

Again, thank you so much for your consideration. I hope to hear from you soon."

Check Your Work

Your thank-you email shows the hiring manager how you communicate, so double-check it and ensure the spelling and grammar are correct. Loren Margolis, certified career coach and founder of TLS Leaders, says it’s also important to “match the tone of your thank-you emails to the tone of the organization.” For example, if the company has a formal culture, start your greeting with “Dear (name)” or “Hello (name)” instead of “Hey (name).” But if it’s a more casual startup, using “Dear (name)” may make you appear too formal.

Also, remember that some hiring managers might share notes with other team members, so don’t forget to customize your emails based on the person's title, department and interests to avoid looking like you’ve copied and pasted the same message multiple times.

Copyright 2023 U.S. News & World Report

Graduation Thank You Speech

Are you the top achiever in your class? Perhaps an influential figure? No matter what you are, one thing is for sure. The people gave you the platform to express your gratitude because you are outstanding and inspirational. That said, make them even prouder by composing your compelling graduation thank you speech.

10+ Graduation Thank You Speech Examples

1. graduation student thank you speech.

Size: 283 KB

2. Graduation Committee Thank You Speech

Size: 253 KB

3. Sample Graduation Thank You Speech

Size: 50 KB

4. Graduation School Thank You Speech

Size: 144 KB

5. Law School Graduation Thank You Speech

Size: 80 KB

6. Graduation Congratulations Thank You Speech

Size: 63 KB

7. Graduation Special Thank You Speech

Size: 59 KB

8. Professional Graduation Thank You Speech

Size: 55 KB

9. Graduation Thank You Speech Format

Size: 38 KB

10. Graduation Celebrating Thank You Speech

Size: 19 KB

11. Graduation Speaker Thank You Speech

Size: 11 KB

What Is a Graduation Thank You Speech?

It is a thank you speech you give during graduation. It is a type of public speaking that aims to communicate your appreciation of the people who helped you in your way to success. Students deliver this type of speech when they give a valedictorian speech during a graduation ceremony or even in an exclusive graduation celebration with friends and family. 

How to Compose a Rousing Graduation Thank You Speech

There are various types of speeches. Despite that, they all have one thing in common. They aim to influence and affect the emotions and the perspectives of your audience. In the process of essay writing for the draft of your graduation speech, ensure to consider the substantial elements. Doing this would help you determine the best way to talk effectively. 

1. Generate a Checklist of Essential People

Even the purpose of delivering this speech is to thank people you might want to limit the names on your checklist . You don’t want to go on and endlessly mention people you would like to thank. Instead of doing that, you can send thank you cards to the others. That said, you should only include the names of the people that are crucial to your accomplishment. You can mention a teacher, an inspiring friend, or your parents. 

2. Devise an Outline

This step is a basic procedure that speakers take before giving a public speech. In doing this, you should first look for a blank outline template that you think is the most comprehensive. After choosing one, start filling in the bullet points with items that you would like to address in your speech. 

3. Organize Your Ideas

Now that you know the things to discuss, the next step is to organize your ideas. Your speech should have an introduction, a body, and a conclusion. Start your talk with an interesting statement that would hook your audience. In the body, you can also tell a story after mentioning the people you want to thank. For your conclusion, you should incorporate an inspiring graduation quote or ask them a question that would urge them to take action in their lives. 

4. Eliminate Trivial Parts

After finishing your speech writing , you should practice delivering your speech with a timer. If it ends up being too long, you should make appropriate adjustments. Opt to eliminate the unnecessary parts. In contrast, if it ends up being too short, you should brainstorm on what to add to your speech. 

What are the don’ts in giving a graduation speech?

One of the things you should avoid doing in delivering your speech is using cliche quotes and lines. Another one is to decide against using offensive jokes that can spoil everyone’s celebratory mood. In addition, do not talk about yourself in the entirety of your speech. Give credit to the people who helped you along the way.

How do you deliver a thank you speech effectively?

One factor that can determine the success of a thank you speech is the connection between the speaker and the audience. Before the event schedule, it is advisable to conduct audience analysis to determine the appropriate methods to implement in your public speech. To command the room, you should incorporate gestures and maintain eye contact with the audience.

What are the various methods of speech delivery?

The categories of speech delivery include the manuscript, memorized speech, impromptu speech , and extemporaneous speech. You can employ these various methods of speech delivery in different situations. For example, in a job interview, you are most likely going to use an impromptu speech. In addition, when giving a public talk, people mostly choose to deliver them extemporaneously.

Elementary, high school, and college graduations are all essential milestones that call for a celebration. Every student worked hard in answering tests and doing projects for that very day. They look forward to wearing their togas and accepting their diploma certificates . Raise their spirits and fuel the fire in their hearts by giving your engrossing graduation thank you speech. 

Graduation Thank You Speech Generator

Text prompt

• Instructive
• Professional

Write a Graduation Thank You Speech for teachers and mentors.

Create a Graduation Thank You Speech for family and friends.

Harrison Butker Said His Benedictine College Commencement Speech Taken 'Out of Context'?

According to online posts, butker supposedly clarified in a statement, "all i said is that we should go back to a better time, like the 50s and 60s.", jordan liles, published may 16, 2024.

About this rating

On May 16, 2024, numerous users on Facebook , TikTok and X reposted a quote meme featuring a purported statement from Kansas City Chiefs kicker and 3-time Super Bowl champion Harrison Butker. The statement supposedly constituted Butker's response to some backlash following his May 11 commencement speech at Kansas' Benedictine College, a private Catholic liberal arts school.

In one post  on X displayed to over 1 million users, the viral quote meme showing a photo of Butker read, "Everyone is taking what I said out of context. All I said is that we should go back to a better time, like the 50s and 60s. When men were men, and women had more babies than thoughts. When the only 'Me too' movement was one woman saying she was ready for her 4th child, and another woman agreeing." The end of the meme added Butker's name with the words "on setting the record straight."

A TikTok video promoting the quote meme as genuine also received more than 800,000 views within five hours of being uploaded, making it another one of the more prominent reposts.

However, Butker did not release a statement with these words, nor did he appear to publicly release any statements following his speech. A closer look at the quote meme reveals a watermark for "@TheSportsMemery" — a reference to the Facebook page named The Sports Memery. The Facebook page's description describes its output as containing satire and parody.

The Associated Press reported Butker's speech featured some remarks on the subjects of women and motherhood, Pride month, in vitro fertilization (IVF) and President Joe Biden's policies regarding abortion and the COVID-19 pandemic, among others.

Readers looking to watch Butker's address in its original form can find the full, unedited speech in a  video  posted on the Benedictine College YouTube channel. The video ends with many of the people in attendance giving Butker a standing ovation.

The National Catholic Register also published a complete transcript of the address.

"Chiefs Kicker Butker Congratulates Women Graduates and Says Most Are More Excited about Motherhood." The Associated Press , 16 May 2024, https://apnews.com/article/kansas-city-chiefs-harrison-butker-e00f6ee45955c99ef1e809ec447239e0.

"Full Text: Harrison Butker of Kansas City Chiefs Graduation Speech." NCR , 16 May 2024, https://www.ncregister.com/news/harrison-butker-speech-at-benedictine.

"Harrison Butker | Commencement Address 2024 | Benedictine College." YouTube , Benedictine College, 11 May 2024, https://www.youtube.com/watch?v=-JS7RIKSaCc.

May 17, 2024: This report was updated to add the five words appearing under Butker's name in the quote meme.

By Jordan Liles

Jordan Liles is a Senior Reporter who has been with Snopes since 2016.

Article Tags

Psychedelics helped Sycamore grad write Ohio State graduation speech, he says on LinkedIn

Ohio State's chosen commencement speaker for the class of 2024, entrepreneur and Sycamore High School graduate Chris Pan, was high on psychadelic ayahuasca while he wrote his speech, according to posts he made on social media.

"Got some help from AI (Ayahuasca Intelligence) this week to write my commencement speech for 60k grads and family members at Ohio State University next Sunday," he wrote in a LinkedIn post before graduation.

Ayahuasca is a psychedelic liquid made from heating or boiling multiple psychoactive plants from South America, according to the Alcohol and Drug Foundation of Australia.

Pan also said he tried using ChatGPT and artificial intelligence to write his speech, according to his LinkedIn post and an Instagram post.

Ohio State graduation death: Coroner identifies woman who died in fall from Ohio Stadium

In the weeks preceding graduation, Pan shared multiple drafts of his speech on Instagram. His earliest posted draft included a lengthy section about the Israel-Palestine conflict and a moment where he removed his shirt.

But on Sunday, Pan did not explicitly mention Gaza, Israel or Palestine (or remove his shirt). Rather, he remarked how after holding multicultural events over the past few months, we must "end suffering on both sides."

Ohio State graduation death: Here's what we know

"What I learned is that there is so much pain and trauma in both communities. Pain causes hate and violence. Hurt people hurt people. Healed people help people," he said. "When we heal ourselves, we heal the world. World peace starts with inner peace."

Pan also led the crowd through two brief musical numbers  – "What's Going On?" by the 4 Non Blondes and "This Little Light of Mine" by Harry Dixon Loes – and espoused how he thinks Bitcoin is "a very misunderstood asset class," which was met by groans from audience members. He promised everyone in attendance a free bracelet from his company, MyIntent, "as an apology for listening to me talk about Bitcoin."

Pan was born in Taiwan and moved to Cincinnati when he was 7, according to a 2018 Ohio State video . He graduated from Sycamore High School in 1995, according to Enquirer archives, and from OSU in 1999. He went on to receive a Master of Business Administration from Harvard Business School. He worked at consulting firm McKinsey and Company, PepsiCo and Facebook before starting his own business, MyIntent.org, in 2014, according to his LinkedIn profile.

MyIntent sells jewelry with a custom word of the customer's choosing etched in it, according to the company's website.

Dispatch reporter Sheridan Hendrix contributed to this report.

90 years of expert advice and inspiration, for every couple.

• Engagement Rings
• Wedding Bands
• Celebrity Weddings & News
• Wedding Planning
• Destination Wedding
• Invitations & Stationery
• Wedding Décor
• Flowers & Bouquets
• Food & Drink
• Wedding Cakes
• Photography
• Wedding Dresses
• Bridesmaid Dresses
• Makeup & Hair
• Accessories
• Groom Style
• Wedding Party Attire
• Wedding Guest Attire
• Bridal Fashion Week
• Skincare & Wellness
• Engagement Party
• Bridal Shower
• Bachelorette Party
• Rehearsal Dinner
• Registry Tips
• Anniversary Gifts
• Wedding Favors
• Friends & Family
• Marriage Proposal Ideas
• Married Life
• Love & Dating
• The Brides Team
• Editorial Guidelines
• Editorial Policy
• Terms of Use and Policies
• Privacy Policy
• Wedding Ideas & Advice
• Wedding Reception Ideas

The Wedding Speech Order You Should Follow at Your Reception

We outline traditional and modern approaches so you can choose the flow that works best for you.

Getty Images / KristianGjorgjiev

In This Article

When you think about it, wedding speeches are to the reception what vows are to the ceremony. They inject emotion, joy, and personality into your event—and give all guests a chance to know the couple (and the people closest to them) a bit better. Since these special toasts are arguably one of the most important parts of your party, you likely want to do all you can to ensure they go off without a hitch, from timing them right to observing the correct flow.

As with most big-day details, there is a traditional order of wedding speeches to follow. While this age-old format makes a lot of sense—it gives your wedding's biggest VIPs (your parents!) the opportunity to speak first—it isn't mandatory; in fact, there are plenty of ways to adjust the wedding speech order at your celebration so that it better reflects your family or your priorities. “Nowadays, couples have their choice of following whatever order they’d like—or doing away with speeches altogether,” says wedding planners Bianca Hall and Erica Vanco of Estera Events . “Weddings only need to follow the rules and values that are important to you as a couple.”

Meet the Expert

• Bianca Hall and Erica Vanco are the co-owners and lead planners of Estera Events , a firm based in Chicago. 
• Bree Swartz is the owner and creative director of Blossom Events , a Brooklyn-based full-service boutique design and planning company.
• Kelly McWilliams , the founder of her eponymous wedding planning business in southwest Florida, has been in the industry since 2002.
• A wedding and event planner and the founder of Rachel Behar Events , Rachel Behar is based in Brooklyn.

It's important to remember that while wedding speeches hold deep value, one size doesn't necessarily fit all. To help you navigate both the traditional and modern wedding speech order, we tapped Hall, Vanco, and a mix of other wedding planners for their best advice.

When Should Wedding Speeches Happen During the Reception?

Before we get into the order of wedding speeches, it's important to first determine when they should take place. Should the slate of toasts happen before or after the meal? According to our experts, there's a sweet spot: It's best to start speeches when food service begins. You have a few options. You can time a few speeches at the start of the meal, during the salad course, or begin during the main one, which often takes a little longer to get through. Another option is to hold off on speeches until dinner is just about finished; this allows satiated attendees to digest before getting back up for a full—and uninterrupted—night of dancing.

Wedding planner Kelly McWilliams, who has it down to a science, recommends the following reception timeline, with speeches peppered in strategically:

• Introductions
• First dance
• Parent speeches
• First course
• Best man or maid of honor speech
• Best man or maid of honor speech (the better speaker always goes last!)
• Cake cutting
• Second course
• Parent dances
• Couple speech
• Dance floor opens

The Traditional Order of Wedding Speeches

The traditional wedding speech order is a little old-school. “It originated as a way to reflect the dynamics of the families involved and symbolize them blending together on this special occasion—beginning with the bride’s parents, then the groom’s parents, followed by the groom and the best man,” say Hall and Vanco. “The curated sequence was also meant to conclude the formalities with lighthearted anecdotes and camaraderie, leading into the rest of the celebration.”

Below, you'll find the traditional order of wedding speeches, which is as follows: the father (or parents) of the bride, the father (or parents) of the groom, the groom (or couple), the maid of honor, and finally, the best man. 

1. The Father of the Bride or Parents of the Bride's Speech

Historically, the bride's father —or both of her parents—take the first speech of the night. “This is typically the way it was done because the parents of the bride would traditionally pay for the wedding, and having them kick off the toasts indicates to guests that they were the hosts,” say Hall and Vanco. 

2. The Father of the Groom or Parents of the Groom's Speech

The father or parents of the bride are usually followed by the father or parents of the groom. This formality gives a nod of respect to another essential couple of the evening. “Having the parents of the couple kick off the celebration is highly recommended. They are full of love, joy, and gratitude, and really sets the tone for the evening,” says Bree Swartz, a wedding and event planner.

3. The Groom or Couple's Speech

Tradition indicates that the groom (or both the bride and the groom!) make a brief speech next as a way of thanking everyone for gathering to celebrate. “Having the bride and groom toast next keeps the energy up—and they can express their gratitude to their parents and guests,” says Swartz. (This may be the traditional approach, but many couples give their toasts first or last—as always, do what's best for you).

4. The Best Man and Maid of Honor's Speeches

Though the traditional wedding order would jump straight to the best man's speech, these days the maid of honor typically always says a few words, too. The best man’s speech is usually saved for last.

It is typical for these wedding party VIPs to come at the end of the speech portion of the evening—and their remarks do typically follow the parents'. “Having the best man and maid of honor raise a glass towards the end of dinner helps kick off those party vibes that guests are looking for when it's time to hit the dance floor,” says Swartz. 

Getty Images / Anchiy

How to Switch Up Your Wedding Speech Order

While the traditional wedding speech order does provide a blueprint (and offers a good model for honoring your wedding's VIPs), it certainly isn’t set in stone. “The speech order may change based on various factors such as family dynamics, cultural traditions, or personal preferences,” Hall and Vanco say. And it's possible—probably, even—that you won't do all speeches at once. All of our planners champion couples to make their own decisions that align with their vision. “The only 'wrong' wedding speech order is one that doesn’t represent your style or feel right for you,” says Swartz. There are plenty of ways couples can shake up wedding speeches however they see fit.

Reduce the Number of Speakers

Many couples choose to shorten the length of their ceremony, and they can take the same approach during the speech portion of the reception to improve its overall flow. “We like keeping this to three speech-givers maximum,” says wedding planner Rachel Behar. “We’ve all seen them drag on and everyone just wants to get to dancing!” 

Space the Speeches Out

If having a full suite of speeches is important to you, but you want to keep everyone's energy up, take a brief pause; this can have the same impact as curtailing the total number of toasts. “We usually recommend a break in toasts before inviting the best man and maid of honor up. This gives guests a breather, and they are more likely to stay present when taking in two to three speeches at a time,” says Swartz. 

Stick to the Rehearsal Dinner Only

It’s quite common to hear speeches at rehearsal dinners these days. In fact, “some couples may choose to do all speeches the night before at the rehearsal dinner, rather than having any on the wedding day,” say Hall and Vanco. This will definitely encourage a simpler, tighter reception, and allow those preparing speeches to relax and enjoy the main event—but this certainly isn't for everyone.

Let the Most Nervous Person Go First

For couples unconcerned with the traditional order of wedding speeches, allowing the most anxious speaker to take the mic first is a compassionate choice. “If anyone is naturally nervous, have them go first,” affirms Behar. Remeber that “weddings need only follow the rules and values that are important to you as a couple,” Hall and Vanco say, so if ensuring that everyone stays as comfortable as possible during your party is a priority, this might be the right option for you.

Include Other Speakers

If the couple has a very important person in their life who isn’t necessarily a parent, maid of honor, or best man, there is no reason why they shouldn’t make a speech. “The only requirement is that this person be meaningful to the couple and should be a leading force in their lives, and that it feels natural and special,” says Behar. Hall and Vanco agree: “While each speaker contributes to the celebration, no one speaker is essential, allowing flexibility for couples to tailor the order as they see fit.”

Tips for Writing a Memorable Wedding Speech 

A great wedding speech is sweet, succinct, and best expressed when memorized—though Hall and Vanco say printing it off is fine. Here are some of our experts' best tips for writing a wedding speech that knocks it out of the park.

Speak from the Heart

Sure, we live in the era of AI—but your wedding toast should't be penned by a robot. "We recommend writing from the heart,” says Swartz. All of our experts agree that writing honestly about your connection to the couple and their best qualities makes for the best possible toast.

Follow an Outline 

Adhering to a loose structure, though, will help you stay on track, and there are plenty of online templates to lean on. “Go for an engaging opening, share meaningful anecdotes or memories, and offer well-wishes for their future together, while maintaining a balance of sincerity and humor throughout,” Hall and Vanco suggest as a framework. McWilliams echos the importance of nailing the opening, so be sure to focus on this part as you build out your toast: "Wedding speeches that resonate most start with a story and not an introduction," says McWilliams.

Thinking about the best way to open your toast? Skip the obvious first line, “For those who don’t know me...” and lead with a story, instead. "The truth is that nobody cares who you are until you tell a story that attaches you to the couple," advises McWilliams.

Consider the Audience 

If you’ve grown up with the bride or groom, there’s a good chance you have some colorful stories to share. However, the ability to read the room is key. “Consider the audience and tailor your content to resonate both with both the couple and their guests,” say Hall and Vanco. Save those crazy college stories for the bachelorette party. "Stories that contain anything that could embarrass the couple or anyone in the room should not be included," adds McWilliams.

Keeping your speech concise is also crucial for keeping your audience engaged. “No more than five minutes,” confirm Hall and Vanco.

Focus on the Couple

Sure, you should (at some point) introduce yourself—but remember who the speech is about. Focus on stories about the couple; you should be a secondary character, not the main one. “Give insight to the couple from when they were younger, to their school years, to now. Shine a light on who they were and who they have become,” says Behar. You can then parlay your observations. “Share the moment you knew this time was different for these two love birds or when you knew they were the one for each other,” offers Swartz. 

Offer Advice 

If you’re in a long-term, committed relationship, a wedding speech can be an ideal time to offer sage advice. “Find words of wisdom or draw from your own experience on what it takes to build a lasting partnership, and raise a glass as you share your wishes for this next step in their journey together,” says Swartz. If you don't have the personal experience to back these sentiments up, stick to warm words, instead. "I think including your personal hopes for their future is very thoughtful," says McWilliams, who suggests saying something like, "My hope for you, and I think all of us here, is that you have a lifetime of the love and happiness that you have always shown us and that you are feeling here today."

Tips for Delivering a Memorable Wedding Speech

Crafting a great speech is important, but delivery is everything. Set yourself up for success with some of these public speaking tips.

Print It Out (and Use a Large Font)

To avoid looking disengaged and oddly lit, our experts recommend not reading off your phone. Instead, print or write out your speech in a large typeface. “It is typically dark in the room and if there are lights, they are very bright,” says Behar. “The larger the font, the easier it will be for you to read.” 

Remember That Practice Makes Perfect 

Familiarizing yourself with your material is so important—we cannot overstate this. “Practice your speech beforehand to build confidence and ensure a smooth delivery,” Hall and Vanco say. If possible, read your speech out loud for another person you trust to gauge the audience’s reaction and get comfortable with flow.

Speak Slowly

Though you might be nervous, giving a speech isn’t like completing a race—faster is not better. Speak slowly and clearly while focusing on the couple. “Making eye contact with the couple can help you focus on the gift you’re giving them versus focusing on the crowd of people,” says Swartz. 

Taking space to breath will also keep your pace where it needs to be: “Embrace the moment with enthusiasm and sincerity, and remember to breathe and take pauses as needed,” Hall and Vanco suggest. If you’ve built in some laughs or tearful reactions, give them time to play out. 

Above all else, take control of the moment and stay calm. “Remember why this is meaningful to you,” says Behar. Additionally, Swartz suggests taking deep inhales and even slower exhales to help you feel grounded. “I’ve seen some ladies take off their heels before they toast so they feel extra grounded, and I’m here for it,” she says.

Ultimately, those giving speeches should practice and speak sincerely. And when it comes to the order of those speeches? Couples should do whatever they want. “This is your night to celebrate your love in your own way, and you should be nothing but excited to have your chosen loved ones raise a glass to you,” says Swartz.

Related Stories

39 Funny Wedding Toasts and Speeches That'll Get the Whole Room Laughing

How to Write and Deliver a Perfect Father-of-the-Bride Speech

A Complete Wedding Photography Checklist

Public Speaking Experts Share Their Top Tips for Giving an Amazing Wedding Speech

The Best Timeline for Your Wedding Day

When Should Speeches Take Place During the Wedding Reception?

How to Write a Rehearsal Dinner Toast

Everything to Know About Your Groom Speech: Tips, Advice, and Examples

How to Write a Father-of-the-Groom Speech

Everything You Need to Know About Wedding Champagne Toasts

How to Write the Perfect Best Man Speech

Best Man Wedding Duties: The Ultimate Checklist

The Ultimate Wedding Photography Timeline for Your Big Day

The Ultimate Wedding Ceremony Outline

The Ultimate Guide to the Wedding Processional Order

How to Plan the Ultimate Jack and Jill Party